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Home My WebLink AboutER000251735351Page 1 of 3 Expense Report Report Number ER000251735351 Confirmation Expense report number ER000251735351 for 345.00 USD was submitted for approval. RECEIPT_LESS_AUDIT Submission Instructions 1. To send required receipts to Accounts Payable, print this page and attach all required receipts. 2. Make a photocopy of this page and the receipts for your records. 3. Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable. This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 03/24/2025 Expense Dates 02/26/2025 - 03/22/2025 Report Status Paid Reimbursable Total 345.00 USD Purpose Per-Diem Rembursment - CPCA Tech Summit / Torch Run Award/ CPCA Training conference/ SACOP/IACP Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Per Diem SLO_Expense s 03/19/2025 Business Personal Funds SACOP/IACP mid-year Meeting: Wednesday 3/19 Lunch, Dinner - Friday 3/21 Breakfast, Lunch - Saturday 3/22 Breakfast, Lunch 105.00 Per Diem SLO_Expense s 03/08/2025 Business Personal Funds CPCA Training conference:Saturday 3/8 Lunch, Dinner - Sunday 3/9 Breakfast, Dinner - 150.00 Page 2 of 3 Monday 3/10 Breakfast - Tuesday 3/11 Breakfast - Wednesday 3/12 Breakfast, Lunch Per Diem SLO_Expense s 02/26/2025 Business Personal Funds CPCA Tech Summit / Torch Run Awards: Wednesday 2/26 Lunch, Dinner - Thursday 2/27 Breakfast - Friday 2/28 Breakfast. Lunch 90.00 Amount Due to You 345.00 USD Page 3 of 3 Employee Rick Scott Destination No. of Days Amount Riverside, CA 4 + 1TD $2,276.87 PURPOSE - Description Payment Method Amount Registration credit card 850.00 Air Fare Lodging credit card 1,036.87 Meals per diem 240.00 Mileage - Personal Veh City Vehicle credit card 150.00 Rental Car Training Materials Parking TOTAL 2,276.87 Departure Date/Time Date/Time San Luis Obispo 3/8/25 12pm 3/8/25 5pm Riverside 3/12/25 3pm 3/12/25 7pm Employee Date Date Hopkins for Scott 9/16/2024 Department Head Date Date 8001-63002 Account No. Department Position Police Chief COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Cal Chief Cal Chiefs Annual Training Symposium TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Riverside San Luis Obispo Mission Inn Riverside Supervisor Arrival APPROVALS ITINERARY ( 4) B + (4) L + (4) D Docusign Envelope ID: 06001DD2-700F-484C-88C4-75224E6669FC 9/17/2024 | 1:10 PM PDT Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 06001DD2-700F-484C-88C4-75224E6669FC Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the em ployee certifies Total Travel Expenses that the am ounts listed were incurred in conform Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: 06001DD2-700F-484C-88C4-75224E6669FC Employee Rick Scott Destination No. of Days Amount Orlando, FL 2 + 2 TDs $1,734.51 PURPOSE - Description Payment Method Amount Registration Air Fare credit card 500.00 Lodging credit card 1,069.51 Meals per diem 165.00 Mileage - Personal Veh City Vehicle Rental Car Training Materials Parking TOTAL 1,734.51 Departure Date/Time Date/Time San Luis Obispo 3/19/25 12:51pm 3/19/25 10:37pm Orlando 3/22/25 8:25am 3/22/25 2:30pm Employee Date Date Hopkins for Scott 1/6/2025 Department Head Date Date 8001-63002 Account No. Department Position Police Chief COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations IACP American Airlines & United Airlines IACP's SACOP Mid-Year Meeting TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Orlando San Luis Obispo Hyatt Regency Supervisor Arrival APPROVALS ITINERARY (3) B + (4) L+ (2) D Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD 1/10/2025 | 12:15 PM PST Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the em ployee certifies Total Travel Expenses that the am ounts listed were incurred in conform Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template Employee Department Position Rick Scott Police Chief Destination No. of Days Account No.Amount Longbeach, CA 1 + 1TD 8001-63002 $610.28 PURPOSE - Cal Chiefs Annual Training Symposium Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations COST SUMMARY Description Vendor Payment Method Amount Registration Special Olympics credit card 175.00 Air Fare Lodging Queen Mary credit card 405.28 Meals ( 1) B + (1) L per diem 30.00 Mileage - Personal Vehicle City Vehicle Rental Car Training Materials Parking TOTAL 610.28 ITINERARY Departure Date/Time Arrival Date/Time San Luis Obispo 3/8/25 12pm Riverside 3/8/25 5pm Riverside 3/12/25 3pm San Luis Obispo 3/12/25 7pm APPROVALS Employee Date Supervisor Date Hopkins for Scott 02/25/2025 Department Head Date City Manager (If Required)Date Use the reverse side of this form for reporting actual expenses within 10 working days aft er your return. TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL Registration 0.00 Air Fare 0.00 Lodging Breakfast 0.00 Lunch 0.00 Dinner 0.00 Gasoline 0.00 Transportation & Parking 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL $0.00 MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage 0 0 Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle 0 guidelines may be used in lieu of odometer readings Reimbursement @ $0.560 per mile $0.00 TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses $0.00 that the amounts listed were incurred in conformance Voucher/Credit Card Purchases with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City)$0.00 Employee Date Department Head Date Employee Rick Scott Destination No. of Days Amount Irvine, CA 2 + 1 TDs $1,089.90 PURPOSE - Description Payment Method Amount Registration 125 125.00 Air Fare Lodging credit card 674.00 Meals per diem 120.00 Mileage - Personal Veh City Vehicle credit card 140.00 Rental Car Training Materials Parking credit card 30.90 TOTAL 1,089.90 Departure Date/Time Date/Time San Luis Obispo 2/26/25 noon 2/26/25 4.30pm Irvine 2/27/25 5pm 2/27/25 5:30pm Longbeach 2/28/25 noon 2/28/25 5pm Employee Date Date Hopkins for Scott 1/22/2025 Department Head Date Date Longbeach Double Tree by Hilton & Queen Mary (1)$30.90 Supervisor Arrival APPROVALS ITINERARY San Luis Obispo (2) B + (2) L+ (2) D Cal Chiefs Tech Summit and Special Olympics Hall of Fame Awards TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Irvine COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Cal Chiefs 8001-63002 Account No. Department Position Police Chief Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F 1/23/2025 | 7:43 AM PST Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conform Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the em ployee certifies Total Travel Expenses Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F From:Hopkins, Tiffany To:Litteral, Rebecca Cc:Scott, Rick Subject:RE: Per Diem x3 Date:Monday, March 24, 2025 8:01:50 AM Attachments:image001.png image002.png image003.png image004.png image005.png image006.png Hi Rebecca Please see below: From: Scott, Rick <rscott@slocity.org> Sent: Saturday, March 22, 2025 7:17 AM To: Hopkins, Tiffany <thopkins@slocity.org> Subject: Per Diem x3 Tiff I have three separate per diem requests from my recent business travels: CPCA Tech Summit / Torch Run Awards: Wednesday 2/26 Lunch, Dinner Thursday 2/27 Breakfast Friday 2/28 Breakfast. Lunch CPCA Training conference: Saturday 3/8 Lunch, Dinner Sunday 3/9 Breakfast, Dinner Monday 3/10 Breakfast Tuesday 3/11 Breakfast Wednesday 3/12 Breakfast, Lunch SACOP/IACP mid-year Meeting: Wednesday 3/19 Lunch, Dinner Thursday 3/20 zero Friday 3/21 Breakfast, Lunch Saturday 3/22 Breakfast, Lunch Thank you, Rick Scott Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E rscott@slocity.org T 805.781.7256 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer.