HomeMy WebLinkAbout12/07/1993, C-3 - SMALL BUSINESS ADMINISTRATION TREE PLANTING GRANT AGREEMENT �`�II��II�IIIuIIIIIIIII II MEETf D E:"
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Oft COUNCIL AGENDA REPORT ITEM N BER: z1v
FROM: Michael D. McCluskey, Public Works Director
Dennis Cox, Streets and Parks Manager
PREPARED BY: David Elliott, Adminstrative Analyst .r"
SUBJECT: Small Business Administration Tree planting Grant Agreement
CAO RECOMMENDATION:
Adopt the resolution which 1) approves the agreement between the California Department of
Forestry and Fire Protection and the City of San Luis Obispo regarding a Small Business
Administration tree planting grant in the amount of $56,000 and 2) appropriates the $56,000
grant revenue and an additional matching $33,000 from the general fund unappropriated
balance for a total project budget of $89,000.
DISCUSSION:
In late 1992 staff.learned about the availability of tree planting grants financed by the
National Small Business Administration (SBA) Tree Planting Program and administered by
the California Department of Forestry and Fire Protection (CDF). At its meeting on
February 2, 1993, the Council approved an application for a $56,000 grant (with a $33,000
matching obligation) to plant 413 trees at 15 locations throughout the City. City staffinem-
bers selected most of these locations by canvassing the City and identifying areas with a
pronounced and extended lack of tree cover. General planting locations are shown on the
attached tree location map, and the grant application, which includes detailed planting notes
for each location, is available for review in the City Clerk's office. On October 28, 1993,
CDF forwarded the original grant agreement documents and requested execution by Decem-
ber 15, 1993. If the City does not meet that deadline, CDF will reallocate the money to
another agency.
FISCAL IMPACT:
The SBA Tree Planting project has five components which will require cash outlays by the
City:
Tree Acquisition (by contract) $17,000
Tree Planting (by contract) 39,000
Irrigation Installation (by contract) 20,000
Replacement of Trees Not Established 1,800
Administrative Fee (paid to CDF) 11.200
Total $89,000
Grant revenue will fully cover the $56,000 cost of tree acquisition and planting. Other
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COUNCIL AGENDA REPORT
Small Business Administration Tree Planting Grant Agreement
Page 2
sources must cover the remaining $33,000 cost of irrigation, replacement, and administra-
tion. The attached resolution appropriates $89,000 ($56,000 from grant revenue and $33,000
from the unappropriated general fund balance) to an account set up for the SBA Tree
Planting project.
The agenda report which recommended applying for the grant mistakenly listed the costs of
irrigation installation and tree replacement as in-kind contributions, when in fact those costs
will entail cash outlays. This error may have implied that the City's total matching contribu-
tion would be only the $11,200 required for the administration fee. In fact, the City's total
cash match will amount to about $33,000.
The agreement obligates the City to water, fertilize, spray, and prune the new trees until they
are established, but the tree maintenance program will accomplish this work with existing
resources. This work comprises the City's in-kind contributions.
Part of this project will duplicate a portion of the Highway 101 Landscape project (adjacent
to the Corporation Yard, Bus Maintenance Yard, and Water Reclamation Plant) which was
conceived before approval of the SBA grant. As the Highway 101 Landscape project is
redesigned according to Council direction, the construction cost estimate may be reduced
because of this duplication.
ATTACI3 1ENT:
Tree Location Map
Resolution
NOTE: The agreement documents are available for inspection in the City Clerk's office.
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RESOLUTION NO. (1993 Series)
A RESOLUTION OF THE SAN LUIS OBISPO CITY COUNCIL
APPROVING A SMALL BUSINESS ADMINISTRATION
TREE PLANTING GRANT AGREEMENT
WHEREAS, the National Small Business Administration (SBA) Tree Planting
Program finances tree planting grants administered by the California Department of Forestry
and Fire Protection (CDF); and
WHEREAS, CDF has approved a tree planting grant for the City of San Luis Obispo
(the City) in the amount of$56,000; and
WHEREAS, the City must enter into an agreement with CDF in order to receive
reimbursement for its eligible SBA Tree Planting project outlays;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San
Luis Obispo as follows:
1. To approve the "Agreement Between the California Department of Forestry and Fire
Protection and the City of San Luis Obispo Contract #8CA38265 Regarding the
Distribution of Grant Funds Under the Small Business Administration Tree Planting.
Program"; and
2. •To authorize the Mayor to execute all six copies of the agreement and any subsequent
amendments; and
3. To direct the City Clerk to send a certified copy of this resolution along with all six
executed copies of the agreement to:
ATTN: Darla Mills
Department of Forestry and Fire Protection
P.O. Box 944246
Sacramento, CA 94244-2460
so that they shall be received by December 15, 1993; and
Resolution No. (1993 Series)
4. To appropriate the $56,000 grant revenue and an additional matching $33,000 from
the general fund unappropriated balance for a total SBA Tree Planting project budget
of$89,000.
On motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
the foregoing resolution was adopted this 7th day of December, 1993.
Mayor Peg Pinard
ATTEST:
City Clerk
APPROVED AS TO FORM:
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