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Home My WebLink About01/04/1994, C-2 - STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENTIlls ^`R�I�Illlln�l II MEETING DATE: III II pi�ll�l city o san Lt11s oBispo Tanuary 4 1994 COUNCIL AGENDA REPORT ITEM NUMBER`, FROM: Mike McCluskey, Public Works DirectofIF;fvl\ Dennis E. Cox, Parks & Streets Manager' SUBJECT: State -Local Transportation Partnership Program Agreement CAO RECOMMENDATION Adopt a resolution authorizing the CAO to execute Program Supplement No. 004 to State -Local Transportation Partnership Program Agreement No. SLTPP -5016. DISCUSSION The State -Local Transportation Partnership Program provides a pool of state money, dispersed by CalTrans, to be spent on street projects that improve the carrying capacity of the street or extend the life of the existing pavement by more than 10 years. Applications are submitted to CalTrans and the percentage to be paid is determined by the value of the projects submitted and the amount of money appropriated by the legislature. Reimbursements are made based on the application estimate or the actual construction cost, whichever is less. Although the application is initially approved, CalTrans does not enter into the Reimbursement Agreement until after all work is complete. The Reimbursement Agreement is based on an application submitted in June 1992 for work during the spring of 1993. The reimbursement rate for 1993 was 21.57 %. Reimbursement process instructions for this project were not received by the City until December 6, 1993. The work was accomplished under Project S -12A. The eligible portion of the work covered by the application was $515,442.00. The Agreement now before Council will thus provide a reimbursement to the City of $115,614.00. Since this is a yearly program of expenditures and reimbursement agreements, staff is recommending that the Council authorize the CAO to act on behalf of the City in this routine business item. FISCAL IMPACT Execution of this Agreement will provide the City with $115,614.00 as the State share of work accomplished on project "Street Reconstruction and Resurfacing Project: Walker, Archer, Carmel, Beach, Foothill, Brizzolara, Nipomo, Peach," City Plan No. S -12A. These funds will be deposited in the Capital Outlay Fund. These funds are a portion of the $200,000 projected in the budget for 1993 -94. Attachments: Resolution Agreement i:s1tp5016.agd RESOLUTION NO. (1994 Series) PROGRAM SUPPLEMENT NO. 004 STATE -LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP -5016 WHEREAS, the State of California through the State -Local Transportation Partnership Program, encourages the expenditure of local funds for street improvement projects, and WHEREAS, the City completed project Street Reconstruction and Resurfacing Project, Various Locations, City Plan No. S -12A that included pavement overlay and rehabilitation on Walker Street, Archer Street, Carmel Street, Beach Street, Foothill Blvd., Brizzolara Street, Nipomo Street and Peach Street, and WHEREAS, completion of that project now qualifies the City for a 21.57% State reimbursement of project costs in the amount of $115,614.00, and WHEREAS, this partnership program is an ongoing and routine business item between the State of California and the City of San Luis Obispo, and WHEREAS, the City's Administrative Officer is the City's designated authority for day -to -day operations of the City. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of San Luis Obispo hereby authorizes the City Administrative Officer to execute Program Supplement No. 004 to State -Local Transportation Partnership Program Agreement No. SLTPP -5016 and all future such Partnership Program Agreements. Upon motion of AYES: NOES: ABSENT: seconded by and on the following role call vote: 6a-I Resolution No. (1994 Series) the foregoing resolution was adopted this day of January, 1994. Mayor Peg Pinard ATTEST: Diane Gladwell, City Clerk APPROVED: C-a -3 STATE OF CALIFORNIA— BUSINESS, TRANSPOR- -ON AND HOUSING AGENCY DEPARMENT OF TRANSPORTATION P.O. BOX 8114 SAN LUIS OBISPO, CA 93403 -8114 TELEPHONE: (805) 549 -3111 TDD (805) 549 -3259 Mr. Mike McCluskey Director of Public Works City of San Luis Obispo P. O. Box 8100 San Luis Obispo, CA 93403 -8100 Attn: Dennis Cox Dear Mr. Cox: PETE WILSON, Governor November 29, 1993 SB94- 5016(009) 11993 Attached for execution by the authorized city officials are two original copies of Program Supplements for Local Agency /State Agreement No. 05 -5016. Supplement No. 004 is for Project No. SB94- 5016(009) reconstruct and overlay various city streets. After execution, please return all copies for signature by the State. Attach authorizing resolution to each copy. A fully executed copy will be returned for your files. If you have any questions regarding this, or the invoicing procedure, please call me at (805) 542 -4605. Sincerely, W. F. Tyler District Local Streets and Roads C .2 -� P e: November 9, 1993 PROGRAM SUPPLEMENT _ 004 Locat a: 05- SLO -O -SLO to Project Number: SB94- 5016(009) STATE -LOCAL TRANSPORTATION I E.A. Number: 05- 929648 -.PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP -5016 This Program Supplement is hereby incorporated into the State -Local Trans- portation Partnership Program Agreement for State Share Funds which was entered into between the Local Entity and the State on 01/26/93 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforemen- tioned Master Agreement under authority of Resolution No. , approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with any covenants or remarks setforth on the following pages. PROJECT TERMINI: VARIOUS CITY STREETS TYPE OF WORK: RECONSTRUCT, OVERLAY LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction /Construction Engineering /Contingencies Estimated Cost State Share Funds Matching Funds $ 115614 Local OTHER OTHER 515442IFY94 FY95 $ 0 $ 399828I$ 0 $ 0 FY96 $ 0 CITY OF SAN LUIS OBISPO STATE OF CALIFORNIA Department of Transportation By Date Attest Title By DISTRICT LOCAL STREET AND ROADS ENGINEER Date I hereby Certify upon my personal knowledge that budgeted funds �are _ available for this encumbrance: Accounting Officer L4:LR., r. & , �,c l Date - q-93 $ 115614.00 Chapter Statutes Item Year Program ISCI Fund Source 55 1993 2660- 125 -042 93 -94 20.25.010.100 C 258010 042 -T AMOUNT 115614.00 Page 1 of 3 ,4-,2 -,5' 05- SLO -O -SLO SB94- 5016(009) SPECIAL COVENANTS OR REMARKS DATE: 11/09/93 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State -Local Transportation Partnership funds payable by the State shall not exceed $115614 to be encumbered and reimbursed as follows: FY FY FY Any increase in revised program Any decrease in revised finance 93 -94 $ 11 94 -95 95 -96 State Partnership supplement. State Partnership letter. 5614 0 0 funds will require a funds will require a 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3. Within 120 days of project completion a Final Report of Expenditures must be transmitted to the Caltran's District Local Streets and Roads Engineer. 4. In accordance with the State and Local Transportation Partnership Program Guidelines dated April 1992, Section IV, Project Eligibility, the 10% allowance for construction engineering and contingencies is not eligible after Cycle 2. Only state /agency furnished materials can be added to the contract item cost for State Partnership funds eligibility. 5. The Reimbursement Ratio for this Cycle 4 (93/94) Project is 22.43 %. 6. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of State Share Funds will be limited to the lessor of the product of multiplying the calculated pro rata percentage as determined by the STATE by either: Page 2 of 3 e. a2-4 05- SLO -O -SLO SB94- 5016(009) SPECIAL COVENANTS OR REMARKS DATE: 11/09/93 (a) The eligible award amount or (b) The total eligible State /Local Partnership Project cost in the approved State /Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "State's Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Share" is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. Page 3 of 3