HomeMy WebLinkAboutItem 7c. Consideration of the 2026-27 Human Services Grant Funding Recommendations Item 6c
Department: Administration
Cost Center: 1010
For Agenda of: 5/5/2025
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Samantha Vethavanam, Diversity, Equity, and Inclusion Admin Specialist
SUBJECT: CONSIDERATION OF THE 2026-27 HUMAN SERVICES GRANT
FUNDING RECOMMENDATIONS
RECOMMENDATION
1. As recommended by the Human Relations Commission, approve the 2026-27 Human
Services Grant funding allocations in the amount of $150,000;
2. Authorize the City Manager to execute agreements with each grant recipient; and
3. Authorize staff to negotiate the insurance terms with the grant recipients as needed,
in consultation with the City Attorney’s Office and the City's Risk Manager.
POLICY CONTEXT
The purpose of the Human Relations Commission (HRC) is to advise and make
recommendations to the City Council and the City Manager which promote and advance
inclusion, mutual understanding, respect, and equitable treatment of all San Luis Obispo
community residents. Recommendations made by the HRC to City Council help address
social concerns and the needs of the community, including recommendations for funding
under the Human Services Grant program. The Human Services Grant program provides
financial support to non-profit organizations that promote the economic and social well-
being of the City’s community members.
DISCUSSION
Background
The City’s Human Services Grant (HSG) program, previously called Grants-in-Aid, was
originally discussed and approved by City Council on November 14, 1973, through a
study session providing authority and responsibility to the HRC for funding and contract
recommendations for Council consideration. The HSG is a competitive grant program that
provides financial support to nonprofits that promote the economic and social well-being
of the community. The HRC advises the City Council on funding priorities and grant
recommendations. Applications requesting funding must include a program, project, or
initiative tied to at least one funding priority, with the main funding priority taking
precedence.
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Item 6c
Funding Priorities
On August 6, 2025, staff from the Office of Diversity, Equity, and Inclusion brought revised
HSG funding priorities to the HRC as part of the biennial review and update. The HRC
provided feedback and a Community Needs Grant Workshop was held on September 3,
2025, where public comment was heard on the revised funding priorities, which were
subsequently approved by the HRC. On October 21, 2025, the Council approved the
revised funding priorities for the 2026-27 Human Services Grant program. The revised
main funding priority is:
For the 2026-27 Fiscal Year, the main funding priority for the City of San Luis Obispo
will be preventing and addressing homelessness. More specifically, the City will
prioritize funding services that do the following (not listed in order of importance):
Provide permanent housing solutions that can prevent homelessness or serve
those experiencing homelessness
Provide homelessness prevention activities that can prevent homelessness or
serve those experiencing homelessness
Provide interim housing solutions that can prevent homelessness or serve those
experiencing homelessness
Provide non-housing solutions that can prevent homelessness or serve those
experiencing homelessness
More information regarding each eligible category listed above, including examples of
what types of services could fall under each, was listed on the Human Services Grant
webpage on the City’s website.
Council also reaffirmed secondary funding priorities to allow maximum flexibility for
funding recommendations dependent upon the received applications. These priorities are
not listed in order of importance and may receive funding if available:
Hunger and malnutrition prevention
Supportive physical and mental health services for those in need
Services for seniors, veterans, and/or people with disabilities in need
Supportive, developmental, and care services for children and youth in need
Services encouraging diversity, equity, and inclusivity in marginalized
communities, including access to language services
The Office of Diversity, Equity and Inclusion’s (DEI) website and other messaging,
including during required informational sessions, emphasized that the HRC will first fund
all qualified applications that meet the main funding priority and only after qualified main
priority applications are funded, will the HRC consider applications for the secondary
funding priorities.
Furthermore, the Office of DEI emphasized that 100% of the activities funded through this
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Item 6c
grant would need to occur within the City of San Luis Obispo and that grantees must
make a concerted effort to primarily serve City residents with grant funds. For example,
an organization requesting funds for their emergency shelter operations could only use
those funds for emergency shelters within the City of San Luis Obispo.
HSG Application and Initial Review Process
On January 20, 2026, the Office of Diversity, Equity, and Inclusion formally launched the
2026-27 HSG program by advertising the availability of grant funds and information to the
public, as well as to past applicants and nonprofits. HSG applications were due on
February 24, 2026, by 5:00pm PST. The City received grant applications from 26
agencies requesting funding for programs totaling $452,125. After the application period
closed, Office of Diversity, Equity, and Inclusion staff completed an internal review of the
applications to ensure completeness and eligibility of program proposals. During this
review period, two applications were removed from consideration; one due to missing
documents and the other due to the fact that the agency requesting funds would be acting
as a pass-through entity. Additionally, one other applicant withdrew from consideration.
The City Attorney’s Office was also consulted during the review of the applications to
confirm eligibility of program proposals. All eligible applications received can be found
on this webpage.
HRC Review Process
On March 18 and 19, 2026, the HRC Grant Review Subcommittee comprised of
Commissioners DeTurris, Parker, and Carlotti met to review the 2026-27 HSG
applications and decide on preliminary funding recommendations. The Subcommittee
members focused on organizations that strongly align ed with the City’s primary funding
priority, demonstrated a direct and meaningful impact on specific populations within the
City, and had shown a consistent ability to provide positive value to the community
members they serve. The Subcommittee also considered each organization’s track
record, the clarity of their proposed outcomes, and how their work contribute d to the
broader well-being of the community.
On April 1, 2026, the HRC Grant Review Subcommittee presented their preliminary
funding recommendations to the full HRC during a noticed public hearing (the video from
that meeting can be found here). The public hearing was noticed via the New Times San
Luis Obispo newspaper and via email through the City’s e -notifications system. During
the discussion, the Subcommittee engaged with other Commissioners to adjust the
preliminary recommendations and the Commission voted to approve the adjusted funding
recommendations. HRC found that the projects recommended for funding fit the main
priority and furthered Council’s adopted goals to address community needs and promote
the economic social well-being of all San Luis Obispo community members.
The HRC’s final recommendations include (full descriptions provided in Attachment A):
$5,000 to the Long-Term Care Ombudsman of San Luis Obispo (SLO) County for
their Ombudsman Services
$5,500 to Mujeres de Acción for their Rent Stabilization in SLO City Program
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Item 6c
$6,000 to Womenade SLO, Inc. for their Womenade SLO Housing Support Fund
$10,000 to Community Action Partnership SLO for their Homeless
Prevention/Stable Housing Project
$10,000 to the Court Appointed Special Advocates of SLO County for their
Preventing Homelessness for Vulnerable Foster Youth Program
$10,000 to Family Care Network, Inc. for their Pathways to Stability Program
$10,000 to Jewish Family Services of SLO for their SLO City Emergency
Homelessness Prevention & Support Program
$10,000 to Middle House for their Community Service for Housing Grant
$10,000 to the SLO Noor Foundation for their Homelessness Prevention – City of
San Luis Obispo Project
$14,500 to the Food Bank Coalition of SLO County for their No-Cook Bags for
Residents Experiencing Homelessness Program
$14,500 to the Housing Authority of the City of SLO (HASLO) for their Housing
Stability with Supportive Services Program
$14,500 to Lumina Alliance for their Emergency Shelter Program for Sexual
Assault and Intimate Partner Violence Survivors
$15,000 to Restorative Partners for their Opportunity to Fund Program
$15,000 to Shower the People for their Shower the People Program
Grant Contracts
Upon Council approval of the HSG funding recommendations, the City will enter into a
contract with each organization that has been awarded grant funding. A copy of the grant
contract template is included as Attachment B. Organizations awarded grant funding will
be required to provide a mid-year and year-end report describing administrative functions,
metrics and outcomes, and use of City funds related to the application for each program.
Reports are reviewed by City staff and the HRC for completeness and compliance.
As a part of executing the agreements, staff will negotiate the insurance terms with the
grant recipients as needed, with the approval from the City Attorneys Office and the City's
Risk Manager.
Public Engagement
The public, and more specifically nonprofits, were engaged throughout the HSG
application and award process. Nonprofits received communication of available funding,
and two information sessions were held in English (Spanish was provided upon request)
prior to the grant period opening. One information session was held in person in the
morning and the other virtually in the afternoon, to provide various options for potential
applicants. The virtual session was also recorded and uploaded the HSG webpage.
Starting with the 2026-27 HSG, nonprofits interested in applying were required to review
the recording of, or attend in person or virtually at, one of these information sessions, at
which staff provided an overview of the updated funding framework, key changes from
previous cycles, eligibility requirements, and application period timelines. Additionally,
technical assistance office hours and other support were offered during the application
period.
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Item 6c
Applicants were also informed via email about the April 1, 2026 HRC public hearing two
weeks in advance and one week in advance. This item is on the consent agenda for the
May 5, 2026 City Council meeting and will follow all required posting and notification. The
public can submit comments on this item at or before the meeting.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended
action in this report, because the projects recommended for funding do not constitute a
“Project” under CEQA Guidelines Sec. 15378, as they will not result in either a direct
physical change in the environment or a reasonably foreseeable indirect physical change
in the environment.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2026-27
Funding Identified: Yes
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $150,000 $ $ $
State
Federal
Fees
Other:
Total $150,000 $ $ $
There is $150,000 budgeted annually for Human Services Grants in the 2025 -27 Financial
Plan. This recommendation is for expenditure of the FY 2026-27 budget which will be
presented to City Council for adoption on June 2, 2026. If modification of the budget for
Human Services Grants is directed by Council or otherwise required prior to formal budget
adoption, staff will return to modify the recommendation.
ALTERNATIVES
1. The Council could decide to revise and adopt different funding
recommendations. If Council decides to revise and adopt different funding
recommendations, Council will need to pull the item from consent, deliberate, and vote
on new final funding recommendations during the Council meeting.
2. The Council could decide to request that the HRC reconsider and recommend
different funding allocations. If Council decides not to approve the
recommendations and to request that the HRC consider different recommendations,
the HRC would need to hold a special meeting to reconvene and modify their original
recommendations. Council should also provide direction on the modifications desired
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Item 6c
if they decide to go with this option. This may delay prospective grant recipients’
implementation of projects recommended for funding in the 2026-27 grant cycle.
ATTACHMENTS
A - 2026-27 Human Services Grant Final HRC Funding Recommendations
B – Human Services Grant Contract Template
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# Organization Project/Program
Name Description of Project/Program Requested
Amount
Recommended
Amount
1 Access Central
Coast
Community Based
Living for Older Adults
and People with
Disabilities
This project will provide comprehensive community living
support services to individuals with disabilities and older
adults residing in SLO County. The program will help
participants in permanent housing maintain stability, will
deliver prevention and diversion assistance for
households at or below 30% AMI, and provide outreach
and engagement services to individuals at risk of or
recently experiencing homelessness. Funds will support
rent and utilities for their SLO City office.
$20,000 $0
2
Assistance
League of SLO
County
Operation School Bell
This program will provide clothing and school supplies to
kindergarten to 12th grade students in need, living and
attending school in SLO County. Clothing sessions are
held 2-3 times a week between 8/2026 and 5/2027.
Funding will support 50 students in receiving clothing, a
book, and supplies.
$20,000 $0
3
Community Action
Partnership of
SLO County
(CAPSLO)
Homeless
Prevention/Stable
Housing Program
This program will provide emergency financial assistance
to City of SLO households that are at risk of being
evicted and need assistance with a rental payment, or
who need financial assistance to secure housing. The
program will also provide case management for 6
months. Funds will be used for financial assistance
payments, case manager salary, and some indirect
expenses.
$20,000 $10,000
4 CASA of SLO
County
Preventing
Homelessness for
Vulnerable Foster
Youth
This project will support partial rent for CASA’s office, a
hub for homelessness prevention services. CASA
volunteers rely on secure internet access, private office
space, and on-site technology to attend court hearings
alongside their youth at the CASA office. The office also
serves as the primary location for volunteer trainings,
youth meetings, and coordination with housing providers,
mental health services, and community resources. Funds
will go to rent for their office in SLO City.
$20,000 $10,000
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5 Corazón Latino Mental Health Support
Groups in City of SLO
The project will be a new Mental Health Support Group
in the City of SLO, reaching an estimated 6-10
participants per session (mix of returning/new
participants). The groups are designed to remove
barriers and improve access to mental health care by
offering them in Spanish, during evening hours, at
accessible community locations, with childcare and
meals provided at no-cost. Funds will support personnel
and operating expenses, like food/beverage and
materials.
$20,000 $0
6 Family Care
Network, Inc. Pathways to Stability
This program will provide eviction prevention and shelter
diversion services for transitional age youth who are at
imminent risk of homelessness and ineligible for existing
housing services. The program will include short-term,
financial support for eviction prevention, landlord
mediation, and intensive housing stabilization services.
Funds would support direct costs for the participants,
such as rent and utility assistance and security deposits.
$20,000 $10,000
7
Food Bank
Coalition of SLO
County
No-Cook Bags for
Residents
Experiencing
Homelessness
This program provides bags of portable foods designed
for homeless residents who do not have access to a
kitchen and so cannot benefit from typical Food Bank
distribution items. No-Cook Bags are distributed by
community partners who work directly with people
experiencing homelessness, including nonprofits, faith-
based organizations, law enforcement agencies, and
social service providers. Funds would support the
purchase of food for 30,000 bags.
$15,000 $14,500
8
Gala Pride &
Diversity Center /
Diversity Coalition
of SLO County
Safe to Stay: A
Collaborative Housing
Justice Project
This program will provide short-term rental subsidies,
security deposits, and move-in expenses to stabilize
households at imminent risk of homelessness;
emergency hotel vouchers for individuals and families
experiencing acute housing crises; and culturally
competent navigation services. Coordinated housing
navigation will also be provided and enhanced by a
Community Forum on Housing. Funds will support direct
costs, staff time, and organization of the Forum.
$40,000 $0
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9 Housing Authority
of SLO (HASLO)
Housing Stability with
Supportive Services
This program prevents homelessness and strengthens
tenancy outcomes for residents in HASLO housing, with
emphasis on people exiting homelessness, medically
vulnerable residents, seniors, families, and people with
disabilities. Grant funds will provide targeted, flexible,
assistance, including rental and utility gap support,
move‑in essentials, transportation, and short‑term food
support.
$20,000 $14,500
10 Jewish Family
Services of SLO
SLO City Emergency
Homelessness
Prevention & Support
Program
This program will provide financial assistance to
individuals experiencing homelessness or at imminent
risk within the City of SLO. Through referrals from
established City-serving agencies JFS distributes
targeted micro-grants (up to $200) to remove immediate
barriers to housing stability. Funds would support
services like deposit support, rent gap funding, gas for
Safe Parking participants, vehicle repairs needed for
employment, storage fees, and others.
$10,000 $10,000
11
Long Term Care
Ombudsman
Services of SLO
County
Ombudsman Services
This program includes resident centered advocacy,
resident empowerment, information and
assistance/referrals, systemic advocacy, complaint
investigations and resolutions, facility monitoring visits,
eviction prevention, community education, facility staff
trainings, and witnessing advanced health care directives
for residents in skilled nursing facilities. Funds would
support staff salaries.
$5,000 $5,000
12 Lumina Alliance
Emergency Shelter
Program for Sexual
Assault and Intimate
Partner Violence
This program would support the operating costs of
Lumina’s emergency shelter program in Atascadero and
San Luis Obispo with a total of 26 beds and 4 cribs for
survivors of sexual assault and intimate partner violence
and their children. Funds would cover a portion of the
costs of repair and maintenance, supplies, food, and
staff time.
$20,000 $14,500
13 Meals that
Connect
Preventing Hunger
and Homelessness
Through Nutritious
Meals
This program provides congregate dining and home-
delivered meal programs for seniors who are the most
vulnerable to malnutrition, declining health, and loss of
independence. Funds would support food costs, labor,
supplies, transportation, and rent.
$15,000 $0
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14 Middle House Community Service for
Housing Grant
This project would allow Middle House residents to
volunteer at non-profit organizations in exchange for
housing – one hour of volunteering would covers one
days rent (i.e. thirty hours of volunteering covers thirty
days rent). The facility includes: furnished living areas,
unlimited food, hot daily meals, structured drug free
environment, donated clothing, laundry facilities, internet
access, cable TV and group activities. Funds would
support 800 days of rent at $25 per hour.
$20,000 $10,000
15 Mujeres de Acción Rent Stabilization in
SLO City Program
This program will provide $1,000 in direct rental
assistance to 18 families in the City of SLO at imminent
risk of eviction. Mujeres will partner with local agencies,
nonprofits, churches, and schools to identify vulnerable
households. Volunteers will personally deliver checks,
complete a simple bilingual intake, and connect families
to additional services. Funds will support direct aid and
some admin.
$19,875 $5,500
16 People's Self-Help
Housing (PSHH)
Supportive Housing
Program for At-Risk
Households
This program will provide clinical case management and
behavioral health services to 204 residents of our 141
affordable housing units within the City of SLO. Staff
provide short-term therapeutic intervention while
connecting clients to longer-term community therapists,
alongside individualized service planning, resource
navigation, and crisis intervention. Funds would support
salaries, consulting, expenses, supplies, etc.
$20,000 $0
17 Recovery Housing
Alliance
Transitional Recovery
Housing Placement
This program will provide short-term financial assistance
to subsidize rent and associated fees at qualified
recovery residences for individuals recovering from
substance use disorder who are experiencing, or are at
imminent risk of, homelessness. In addition to housing
placement, Recovery Housing Alliance will provide case
coordination, housing advocacy, and ongoing support.
Funds will support rental subsidies, intake and
coordination, supplies, and reporting.
$20,000 $0
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18 Restorative
Partners Opportunity to Fund
This program provides assistance to formerly
incarcerated participants facing significant barriers to
employment and housing, while advancing stability and
community reintegration. Eligible expenses include short-
term rental assistance, housing application fees, vital
identification documents, public transportation, basic
hygiene supplies, and professional attire for job
interviews and housing appointments. Funds would
support transportation needs, rental assistance,
documents, clothing, etc.
$20,000 $15,000
19 Shower the People Shower the People
This program provides mobile shower services that also
include supplies and clothing for people experiencing
homelessness and operates in SLO 4 days a week for 3
to 4 hours a day, serving on average 20-35 guests per
day on site. Funds would support all aspects of the
program including clothing, gas, supplies, etc.
$15,000 $15,000
20 SLO Grassroots Project Connect
This project will provide a Community Gathering Space,
where there will be connections to local resources,
including housing, employment, medical, and mental
health, as well as direct access to food, clothing, and
hygiene products for the unhoused population. Funds
would support rent (and maybe furniture, computers,
shelves, etc.)
$20,000 $0
21
SLO Legal
Assistance
Foundation
Senior Homeless
Prevention Program
This program will provide 200 hours of free legal
assistance for vulnerable SLO City seniors at risk of
homelessness due to eviction, unsafe housing, threats of
foreclosure, scams, unfair or predatory practices,
Medicare coverage denials (for nursing home residents)
or a lack of understanding of their rights. Funds would
support salaries, insurance, operating costs, etc.
$20,000 $0
22 SLO Noor
Foundation
Homelessness
Prevention – City of
San Luis Obispo
Project
This program provides the City of SLO and its low-
income and otherwise underserved residents with free
medical, dental, vision, and mental health care services.
This will occur at the SLO Noor Free Health Clinics,
which incorporate both brick-and-mortar clinics, as well
as telehealth appointments. Funds would support
personnel and direct operating costs.
$20,000 $10,000
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23 Womenade SLO,
Inc.
Womenade SLO
Housing Support Fund
This program would support residents of the City of SLO
who have urgent housing assistance needs, including
requests for partial rent or hotel stays for individuals or
families who are facing imminent eviction, are
experiencing homelessness, or were unhoused and are
working on getting their housing established. Funds
would go to direct aid.
$6,000 $6,000
TOTAL $425,875 $150,000
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CITY OF SAN LUIS OBISPO GRANT AGREEMENT
HUMAN SERVICES / DEI HIGH IMPACT GRANT PROGRAM
THIS AGREEMENT, dated ____________________________ for the convenience of the parties
hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred
to herein as CITY), and XXXXX (referred to herein as GRANTEE).
WITNESSETH:
WHEREAS, GRANTEE has requested CITY to contribute $XXXX as submitted in GRANTEE’s
application for the Human Services/DEI High Impact Grant Program, incorporated by reference
and attached as Exhibit A (the “Scope of Services”); and
WHEREAS, the CITY’s Human Relations Commission reviewed the request and recommended
the CITY contribute to the program; and
WHEREAS, CITY has agreed to contribute $XXXX to support GRANTEE’s project as described
in Exhibit A (the “Services”); and
WHEREAS, the Services further the priorities adopted by the City Council for the Human
Services/DEI High Impact Grant Program and will be available to residents of the City, thereby
serving both a public and municipal purpose.
NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits,
promises, and agreements set forth herein, do agree as follows:
1. The Proposal and Application submitted by the GRANTEE, on XXXX, and accepted
by the CITY on XXXX, is incorporated into this agreement by reference and sets forth
the scope of work for which funding for the activities or programming in Exhibit A may
be used.
2. GRANTEE is and shall at all times remain as to the CITY a wholly independent
contractor. Any persons performing the Services under this Agreement on behalf of
GRANTEE shall at all times be under GRANTEE'S exclusive direction and control.
Neither CITY nor any of its officers, employees, or agents shall have control over the
conduct of GRANTEE or any persons performing the Services under this Agreement
on behalf of GRANTEE. GRANTEE shall not at any time or in any manner represent
that it or any persons performing the Services under this Agreement on behalf of
GRANTEE are in any manner officers, employees, or agents of the CITY.
3. GRANTEE hereby certifies and agrees that the Services will promote and advance
equitable treatment to all members of the CITY community, in which all persons can
enjoy equal rights and opportunities without regard to race, religion, sex, national
origin, sexual orientation, age, or disability.
4. GRANTEE agrees to adopt reasonable accommodation policies and procedures, or
maintain compliance with existing policies and procedures, that are consistent with
the Americans with Disabilities Act, 42 U.S.C. Section 12131 et seq., Section 504 of
the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and California Government
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Code Section 11135, and all other applicable anti-discrimination statutes, including
the California Fair Employment and Housing Act.
5. GRANTEE agrees that all grant funds must be used solely for activities and purposes
that are specifically approved in this Agreement, as set forth in Exhibit A, or as
otherwise approved in advance in writing by the CITY.
Grant funds may NOT be used for:
Advancing, campaigning, advocating, promotion, or highlighting political
entities, ballot measures, initiatives, or candidates.
Advancing, advocating, promoting, or highlighting any religious causes,
entities, individuals, or activities. Additionally, grant funds may not be used
for the purpose of disseminating religious information in any form.
Activities that result in personal financial gain.
Payment of CITY fees, permits, or fines.
Personal expenses not directly related to the approved project.
Payment in the form of stipends, honoraria, or similar direct payments to
individuals.
Any funds spent outside of the approved scope of work or in violation of these
restrictions may be deemed unallowable and subject to repayment to the
CITY.
6. GRANTEE will scope their Services in proportion to the amount of funding received,
if not equal to the funding requested, so that the Services’ impacts are proportional to
the funding received.
7. GRANTEE agrees to acknowledge the support of the CITY in promotional and public-
facing materials related to the funded program. This acknowledgment shall include
the use of the City’s standardized emblem, which will be provided by the CITY upon
request. When appropriate to the program or event, the GRANTEE shall also
incorporate either the CITY’s emblem and/or the Diversity, Equity, and Inclusion Icon
in promotional materials, which will be provided by the specific CITY programs upon
request.
8. GRANTEE agrees that within ten (10) calendar days of the effective date of this
Agreement, GRANTEE shall add the following statement to the homepage of its
organization and/or program website(s), if any: “Programs and projects supported by
the City of San Luis Obispo funds are open and accessible to all otherwise qualified
members of the public and without regard to race, religion, sex, national origin, sexual
orientation, age, or disability.” The same statement shall also appear on a clearly
visible “About,” “Funding,” or equivalent informational page(s) of the website. The
statement shall be displayed prominently and may not be modified, except for
formatting necessary to align with the website’s design. Failure to comply with this
requirement within the specified timeframe may be considered a breach of this
Agreement and cause for termination as stated below. GRANTEE shall send proof of
added language to program administrator within the agreed upon time.
9. GRANTEE agrees to the fullest extent permitted by law (including, but not limited to
California Civil Code Sections 2782 and 2782.8), GRANTEE shall indemnify, defend,
and hold harmless the CITY, and its elected officials, officers, employees, volunteers,
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and agents (“City Indemnitees”), from and against any and all causes of action,
claims, liabilities, obligations, judgments, or damages, including reasonable legal
counsels’ fees and costs of litigation (“claims”), arising out of the GRANTEE’s
performance or GRANTEE’s failure to perform its obligations under this Agreement
or out of the operations conducted by GRANTEE, including the CITY’s active or
passive negligence, except for such loss or damage arising from the sole negligence
or willful misconduct of the CITY. In the event the CITY Indemnitees are made a party
to any action, lawsuit, or other adversarial proceeding arising from GRANTEE’s
performance of this Agreement, the GRANTEE shall provide a defense to the CITY
Indemnitees or at the CITY’s option, reimburse the CITY Indemnitees their costs of
defense, including reasonable legal fees, incurred in defense of such claims.
10. CITY agrees to pay GRANTEE a one-time only grant, in the sum of $XXXX. The
grant will be paid in one installment upon receipt of a fully executed contract.
GRANTEE agrees that all funds awarded under this Agreement shall be expended
solely on services provided during the grant period of XXXX through XXXX. Any funds
not expended within this period shall be returned to the CITY unless otherwise
approved in writing by the CITY.
11. GRANTEE agrees to retain all financial and programmatic records related to the use
of CITY grant funds for a minimum of five (5) years following the completion of the
grant period. The CITY reserves the right to audit grant expenditures and
documentation to ensure compliance with this Agreement.
12. GRANTEE will provide CITY with a mid-year report, due XX 20, 20XX, and final
program report, due XX 20, 20XX, summarizing administrative, financial,
demographic, and performance outcomes and activities. Said reports shall be in the
form provided by the CITY and submitted through the Diversity, Equity, and Inclusion
website as described in Exhibit B. Failure to provide required reports on time may
result in disqualification from future CITY grant programs for a period of up to two (2)
years and may require repayment of unexpended or improperly used funds to the
CITY.
13. The CITY may terminate this agreement if 1) the funds appropriated for this Grant
program are no longer available, or 2) upon GRANTEE’S breach of this Agreement,
including but not limited to failure to complete the Services, failure to submit required
reporting, or use of grant funds for an unlawful or unpermitted purpose or for a
purpose other than furtherance of the Services. Upon GRANTEE’S alleged breach, if
curable, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to
cure the breach within ten (10) calendar days of receiving the notice, this Agreement
shall be terminated.
13.1 If the Agreement is terminated due to GRANTEE’S breach, any funds not
expended by GRANTEE in performance of the Services at the time of
termination, and/or any funds expended improperly as discussed in this
section or Section 4 shall be returned to the CITY within ten (10) calendar
days of said termination.
14. Any funds remaining unused by XX 30/31, 20XX upon expiration of the Agreement
pursuant to Section 10, or upon the termination of this Agreement pursuant to Section
13 above, shall be returned to CITY within ten (10) calendar days from the expiration
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or termination date of this Agreement. Should the CITY determine, following
expiration of the agreement, that funds were expended improperly as discussed in
Section 5 and/or Section 13, such funds shall be returned to CITY within ten (10)
calendar days of notification to the GRANTEE.
15. For any special events conducted as part of the funded program using CITY owned
facilities, the GRANTEE shall provide recycling containers at the event location for
the collection of recyclable materials, including office paper, newspaper, glass,
aluminum, tin (bi-metal), rigid plastic, and corrugated cardboard. The GRANTEE shall
ensure that recyclable materials generated during the event are properly collected
and disposed of through appropriate recycling services.
15.1 If food or beverages are served at the event, the GRANTEE shall also
arrange for organics (food waste) collection services when required and
provide appropriate containers for the collection of food waste and other
organic materials, consistent with City sustainability guidelines.
15.2 All waste, recycling, and organics generated during the event shall be
serviced on-site by San Luis Garbage or another City-approved service
provider. Waste shall not be hauled off-site by the GRANTEE or event staff.
The GRANTEE is responsible for monitoring disposal practices during the
event to minimize contamination of recycling and organics bins.
15.3 For information regarding waste, recycling, and organics service
availability, contact San Luis Garbage at (805) 543-0875.
16. GRANTEE shall maintain insurance coverage that meets the requirements in Exhibit
C. GRANTEE agrees that within ten (10) calendar days of the effective date of this
Agreement, GRANTEE will provide proof of insurance coverage to the CITY.
17. The CITY’s contribution is not an endorsement of any statements, opinions, findings,
or conclusions made by the GRANTEE including in GRANTEE’s application
materials, mid-year report, or final report, and no such statements shall be attributed
in any way to the CITY.
18. GRANTEE shall not assign or transfer this Agreement, or any portion thereof, without
prior written consent of the CITY.
19. GRANTEE agrees that this Agreement may be amended only by written agreement
signed by both the CITY and the GRANTEE; however, consistent with City Council
authorization, the City Manager or their designee may approve modifications to the
allowed uses of grant funding and related scope of work. Such modifications shall
be limited to minor or non-substantive changes and must be documented in writing,
including via email or other CITY-approved electronic communication, provided such
modifications do not increase the total grant amount or materially alter the overall
purpose of the program.
For purposes of this section, minor administrative or non-substantive changes may
include, but are not limited to, adjustments to program timelines (not to include grant
or reporting timelines), reallocation of funds between approved budget categories,
clarification of activities or deliverables, or other modifications necessary to support
implementation of the approved program. Such changes shall not include increases
to the total grant amount, expansion of the overall scope of services, or changes
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that materially alter the purpose or intent of the program.
20. GRANTEE shall comply with all applicable federal, state, and local laws, regulations,
and ordinances.
21. For purposes of notice under this Agreement, all notices shall be delivered
electronically via Docusign or another City-approved electronic delivery or signature
platform. Such electronic delivery shall be deemed equivalent to certified mail for
purposes of official notice. Notices shall be considered effective upon transmission to
the following electronic addresses:
CITY:
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Email: DEI@slocity.org
Attn: Matthew Pennon, Diversity, Equity, and Inclusion Manager – Administration
GRANTEE:
Name
Address
City, State, Zip Code
Email address
Phone number
Attn: Contact
IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper
officers duly authorized:
Grantee
By:
CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION
By:
Greg Hermann, Deputy City Manager – Administration
APPROVED AS TO FORM:
By:
Christine Dietrick, City Attorney
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Exhibit A - SERVICES
HUMAN SERVICES/DEI HIGH IMPACT GRANT PROGRAM
SUMMARY REQUEST
GRANTEE ORGANIZATION:
EVENT(S):
EVENT DATE(S):
Grant funding has been allocated specifically for the purpose(s) stated below:
XXXX
The Scope of Services outlined in this Exhibit represents the approved program. Any
modifications to the use of funds or scope of work must be approved in advance by the
CITY in writing, as stated in Section 19; however, minor administrative or non-
substantive modifications may be implemented as described in Section 19, provided
such modifications are documented in accordance with CITY requirements.
APPLICATION (begins on the following page)
[INSERT APPLICATION HERE]
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Exhibit B – REPORTING GUIDELINES
GRANTEES receiving funds through the CITY are required to submit a final report to the CITY,
via the online reporting form located on the CITY’s website, by the due dates outlined in the
agreement. GRANTEE shall report any modifications to the approved scope of work or budget,
including those approved pursuant to Section 19, in the required mid-year and final reports.
Documentation of such modifications, including email approvals or other written authorization,
shall be maintained and provided to the CITY upon request.
Each report must include the following four sections:
1. Administrator’s Report
A summary of services, programs, or activities provided (as described in Exhibit A). This
section should include:
Any updates or changes to operations or service delivery.
Barriers or challenges faced and how they were addressed.
Any partnerships, collaborations, or community engagement efforts that enhanced
inclusion or belonging.
Success stories, testimonials, or examples that illustrate community impact.
2. Statistical & Performance Report
Summarize measurable outcomes and demographic data for your programs. This section
should include:
Total number of individuals served.
Total number of City residents served.
Feedback associated with services provided (survey results, % satisfied, key
feedback, etc.)
Demographic data collected
Metrics of Success
3. Financial Report
Provide a clear accounting of how the City’s grant funds were used or are planned to be
used. Report must include:
A breakdown of expenditures by category (e.g., staffing, outreach, materials, events).
Identification and explanation of any unused funds.
Note: City grant funds may not be used for:
o Advancing, campaigning, advocating, promotion, or highlighting political entities,
ballot measures, initiatives, or candidates.
o Advancing, advocating, promoting, or highlighting any religious causes, entities,
individuals, or activities. Additionally, grant funds may not be used for the
purpose of disseminating religious information in any form.
o Activities that result in profit or personal financial gain.
o Payment for City fees or permits
o Personal expenses not directly related to the approved project
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o Payment in the form of stipends, honoraria, or similar direct payments to
individuals.
4. Reflection & Impact
Please take a moment to reflect on your work and share insights:
What outcomes or successes are you most proud of?
What lessons or insights have you gained during this grant period?
How did your work contribute to inclusion, belonging, or equity in the San Luis
Obispo community?
What additional support or resources could help strengthen your impact?
Report Submission
All reports must be submitted online at: https://forms.slocity.org/Forms/DEIGrantReport
No emailed submissions will be accepted.
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Exhibit C – INSURANCE REQUIREMENTS
Without limiting GRANTEE’s indemnification of CITY, and prior to commencement of work,
GRANTEE shall obtain, provide, and maintain at its own expense during the term of this
Agreement, policies of insurance of the types and amounts described below and in a form that is
satisfactory to CITY.
General liability insurance. GRANTEE shall maintain commercial general liability insurance with
coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less
than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal
injury, and property damage. The policy must include contractual liability that has not been
amended. Any endorsement restricting standard ISO “insured contract” language will not be
accepted.
Sexual abuse / molestation insurance. If the primary purpose of GRANTEE’S work includes
interacting with minors under the age of 18, GRANTEE shall procure and maintain sexual
abuse/molestation liability coverage with limits of no less than $1,000,000 per occurrence and
$2,000,000 general aggregate. Coverage may be provided as part of a commercial general
liability coverage, professional liability coverage, or as a separate policy.
Workers’ Compensation Insurance. If applicable, GRANTEE shall maintain Workers’
Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at
least $1,000,000). GRANTEE shall submit to CITY, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and
volunteers.
Additional Insured Status. General liability, automobile liability, and umbrella/excess liability
insurance policies shall provide or be endorsed to provide that CITY and its officers, officials,
employees, agents, and volunteers shall be additional insured under such policies.
Undisclosed coverage limitations are prohibited. None of the coverages required herein
shall comply with these requirements if they include any limiting endorsement of any
kind that has not been first submitted to CITY and approved of in writing.
Notice of Cancellation. GRANTEE agrees to oblige its insurance agent or broker and insurers
to provide the CITY with a thirty (30) day notice of cancellation (except for nonpayment for
which a ten (10) day notice is required) or nonrenewal of coverage for each r equired coverage.
If any of the GRANTEE’s insurers are unwilling to provide such notice, then GRANTEE shall have
the responsibility of notifying the CITY immediately in the event of GRANTEE’s failure to renew
any of the required insurance coverages or insurer’s cancellation or non-renewal.
Separation of Insureds. A severability of interests’ provision must apply for all additional
insureds ensuring that GRANTEE’s insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The
policy(ies) shall not contain any cross-liability exclusions.
Self-Insured Retentions. Any self-insured retentions must be declared to and approved by
CITY. CITY reserves the right to require that self-insured retentions be eliminated,
lowered, or replaced by a deductible, or require proof of ability to pay losses and related
investigations, claim administration, and defense expenses within the retention through
confirmation from the underwriter.
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Timely Notice of Claims. GRANTEE shall give CITY prompt and timely notice of claims made
or suits instituted that arise out of or result from GRANTEE’s performance under this Agreement,
and that involve or may involve coverage under any of the required liability policies.
Additional Insurance. GRANTEE shall also procure and maintain, at its own cost and expense,
any additional kinds of insurance, which in its own judgment may be necessary for its proper
protection and prosecution of the Work. Should GRANTEE obtain and maintain an excess liability
policy, such policy shall be excess over commercial general liability, automobile liability, and/or
employer’s liability policies. Such policy or policies shall include wording that the excess liability
policy follows the terms and conditions of the underlying policies.
Verification of Coverage. GRANTEE shall furnish the CITY with a certificate of insurance
showing maintenance of the required insurance coverage, as well as endorsements affecting
general liability coverage. All endorsements are to be received and approved by the CITY before
work commences.
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