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HomeMy WebLinkAbout02/01/1994, 4 - PUBLIC SAFETY FEES 11III�Iu►►II�IIIIIIII�I► MEETING OATS: city lugs osispo ,; -/-1A01 COUNCIL AGENDA REPORT STEM NUMBER: FROM: William C. Statler, Director of Finance SUBJECT: PUBLIC SAFETY FEES CAO RECOMMENDATION Adopt a resolution setting public safety fees. DISCUSSION The purpose of public safety fees is to recover the costs of providing various services delivered by the Fire and Police Departments such as fingerprinting, providing accident reports, duplicating photographs, responding to false alarms, reviewing development plans, and evaluating permit applications for a wide range of purposes such as underground storage tanks, hazardous occupancies, and concealed weapons. As part of the 1993-95 Financial Plan, the Council approved increasing public safety fees as a key component of an overall budget balancing strategy. In most cases, public safety fees have not been updated since 1983. The fee recommendations of the Fire and Police Chiefs are provided in Attachments A and B. The resulting fees have been compared with those of comparable agencies, and they are generally consistent with charges for similar services provided by them. The recommended fees are also consistent with the City's adopted user fee cost recovery policy (page B-4 of the 1993-95 Financial Plan). In some cases, significant increases are recommended simply to account for the passage of time since they were last reviewed. For example, the cpi has increased by 55% since 1983 when most of these fees were last reviewed and adjusted. To ensure that these fees are kept up—to—date, the proposed resolution provides for annual adjustments based on changes in the cpi. This approach is consistent with previous Council actions in setting fees for other services. FISCAL IMPACT Consistent with 1993-95 Financial Plan projections (page A-6), the revised fees are projected to raise about$100,000 in additional revenues on an annual basis. Revenues for 1993-94 will be less than this amount due to the recommended March 1, 1994 implementation date. COMMUNITY PARTICIPATION Several steps have been taken to ensure that affected groups have had an opportunity to review the proposed changes and to ask questions about them. Letters were mailed to over 300 individuals or firms affected by the hazardous occupancy fees, and specific contacts were made with the Chamber of Commerce, Business Improvement Association, Builders Exchange, Manufacturing and Processing Association, Builders Industry Association of the Central Coast, SLO Property Owners Association, and Business Coalition informing them of the proposed changes. Further, a briefing was held on January 19 at the City/County Library Community Room for* all interested parties to discuss the proposed fee changes. At that time, staff indicated our willingness to meet further with interested groups or individuals. As of this report date, no formal 11��i71�►►�Iu►Illlfl�ll�►` I city of San Luis OBISPO COUNCIL AGENDA REPORT responses have been received. However,.many of those at the briefing expressed significant concerns not only with the proposed fees, but with the purpose and value of many of the regulatory services — such as hazardous occupancy inspections.and business plan reviews for hazardous materials — that the fees support. In fact, these concerns with the regulatory environment in California in general and San Luis Obispo specifically were probably greater than their concerns with the fees themselves. In essence, it is difficult for them to accept higher fees when there is a fundamental disagreement regarding the value of the service itself. EXHIBITS • Resolution setting public safety fees • Exhibits to the resolution 1. Fire services fees 2. Police service fees ATTACHMENTS A. Memorandum from the Fire Chief recommending fire service fees B. Memorandum from the Police Chief recommending police service fees C. Hourly labor costs for public safety staff 1. Fire staff 2. Police staff psfees2 i I RESOLUTION NO. (1994 Series) A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO SETTING FEES FOR PUBLIC SAFETY SERVICES WHEREAS, the City's municipal code authorizes establishing various fees for the delivery of municipal services; and WHEREAS, the cost of providing various public safety services has been comprehensively reviewed by Vertex Cost Systems and by the staff; and WHEREAS, the public safety fees provided in Exhibit 1 (fire fees) and Exhibit 2 (police fees) are consistent with the user fee cost recovery policy set forth in the 1993-95 Financial Plan; and WHEREAS, the Council held a noticed public hearing concerning these proposed fees on February 1, 1994; NOW THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that: SECTION 1. The fee schedule for public safety services provided in Exhibits 1 and 2 attached hereto is hereby adopted effective March 1, 1994. SECTION 2. Consistent with adopted cost recovery policies, all public safety fees will be reviewed and updated on an ongoing basis. Accordingly, the fees set forth in Exhibits 1 and 2 will be adjusted annually on July 1 of each year by annual changes in the consumer price index (all urban consumers for the Los Angeles - Long Beach - Anaheim area) for the most recent period that this information is available prior to July 1st; and a comprehensive analysis of public safety fees similar to that prepared by Vertex Cost Systems should be made at least every five years. SECTION 3. To ensure cost recovery for services not specifically referenced in Exhibits 1 and 2 for supplemental or additional services as may be required, charges will be based on actual labor, material, equipment, and indirect costs. In determining labor costs, hourly billing rates will be established by the Director of Finance which appropriately reflect salary, benefit, and overhead costs. In determining equipment usage costs, the equipment rental schedule developed by the California Department of Transportation (CALTRANS) or similar authoritative source for equipment costs will be used. For services provided by the City through private contract not specifically set forth in Exhibits 1 and 2, the contract price plus 10% for City contract administration will be used in establishing the service charge. SECTION 4. If any charge set forth in this resolution or the application thereof to any person or circumstance is held to be invalid, such invalidity will not affect any other charge or application thereof, and to this end the charges established in this Resolution are declared to be severable. —� Resolution No. Page 2 SECTION 5. Refunds of any portion of fees for withdrawn or partially completed services shall be determined by the Fire Chief or Police Chief based on her or his appraisal of the cost of the staff work already performed. SECTION 6. Effective March 1, 1994, Resolutions No. 5614, 6139, and 6784 are hereby rescinded along with all other fee schedules in conflict herewith. On motion of , seconded by , and on the following roll call vote: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 1994. ATTEST: Diane Gladwell, City Clerk Mayor Peg Pinard APPROVED:X) fJ- rge en, Attorney AGR\FEESPUB2.WP EAlbiL� CITY OF SAN LUIS OBISPO FIRE DEPARTMENT UNDERGROUND STORAGE TANK FEE SCHEDULE Initial Inspection/Administration Fee $265.00 Annual Permit Renewal Additional Tank Fee $ 85.00 Owner/Operator Transfer Fee $ 45.00 Plan-Check Fee $ 70.00 New Installation Permit - Field Review $105.00 Plan submittal required for permit; includes a minimun of 3 site visits per tank. Additional site visits subject to additional fee. Tank Removal Permit $ 70.00 Plan submittal required for permit; includeds a minimum of 2 site visits per tank. Addition site visits subject to additional fee. Phase II Vapor Recovery Modification $ 70.00 Excavation Above or Near Flammable Liquids Pipeline $ 70.00 Monitoring Well-Drilling Permit Contact County Plan submittal required. Health Department State Surcharge Permit Fee $ 56.00 (per tank) (Fee set by State) Additional Site Inspection Fee $ 40.00 (per hour) SAN LUIS OBISPO CITY FIRE DEPARTMENT HAZARDOUS OCCUPANCY PERMIT FEE SCHEDULE (Renewable Annually) 1. Aircraft Refueling Vehicles $ 70.00 2. Aircraft Repair Hangar 70.00 . 3. Automobile Wrecking Yard 70.00 4. Bonfire or Rubbish Fires 70.00 5. Bowling Pin or Alley Refinishing 70.00 6. Burning in Public Place 70.00 7. Candles or Open-Flames in Assembly Areas 70.00 8. Cellulose Nitrate Storage (handle/store over 100 cubic ft.) 70.00 9. Combustible Fiber Storage (handle/store over 100 cubic ft.) 70.00 10. Compressed Gases: A) Non-flammable: More than 6,000 cubic feet 70.00 B) Flammable: More than 200 cubic feet 70.00 11. Cyrogens: A) Inside Building 1) Flammable - over 1 gallon 70.00 2) Oxidizer (includes oxygen) over 50 gallons 70.00 3) Corrosive or Highly Toxic - over 1 gallon 70.00 4) Non-Flammable - over 60 gallons 70.00 B) Outside Building 1) Flammable - over 60 gallons 70.00 2) Oxidizer (includes oxygen) 70.00 3) Corrosive or Highly Toxic - over 1 gallon 70.00 4) Non-flammable - over 500 gallons 70.00 12. Dry Cleaning Plant 70.00 A) Using Flammable Liquids 70.00 B) Using Non-flammable Liquids 70.00 13. Dust Producing Operation 70.00 14. Explosives or Blasting Agents 70.00 A) Engine Standby 185.00 hr 15. Fireworks 70.00 16. Flammable/Combustible Liquid Pipeline Operation/Excavation 70.00 17. Flammable or Combustible Liquids A) Inside - Class I (over 5 gallons) 70.00 Class II & III (over 25 gallons) 70.00 B) Outside - Class I (over 10 gallons) 70.00 Class 11 & III (over 60 gallons) 70.00 18. Fruit Repening - Ethylene Gas Process 70.00 19. Fumigation or Thermal Insecticidal Fogging 70.00 20. Garages - Repair 70.00 �-b PERMIT FEE SCHEDULE - continued 21. Hazardous Chemicals: A) Cyrogenics (any amount) $ 70.00 B) Highly Toxic Materials (any amount) 70.00 C) Hypergolic Materials (any amount) 70.00 D) Organic Peroxides (over 10 lbs.) 70.00 E) Poison Gas (any amount) 70.00 F) Pyrophoric Materials (any amount) 70.00 G) Any combination of amounts stated above 180.00 H) Hazardous Materials Business Plan (fee includes any hazardous materials fees) See Table I 22. Highly Toxic Pesticides (storage of any amount) 70.00 23. High-Piled Combustible Stock exceeding 2,500 sq. ft. 70.00 24. Junk Yards 70.00 25. Liquified Petroleum Gas A) Containers more than 119. gallons water capacity 70.00 B) Tank Vehicles for Transportation of LP Gas 70.00 26. Lumberyard - Storage in excess of 100,000 board feet 70.00 27. Magnesium Working - Process more than 10 lbs daily 70.00 28. Mall (covered) A) Place or construct temporary kiosk, display booths, concession equipment or the like, in the mall 70.00 B) Use the mall as a place of assembly 70.00 C) Use open-flames or flame-producing device 70.00 D) Display any liquid or gas-fueled power equipment 70.00 E) Use liquified petroleum gas, liquified natural gas and compressed flammable gas in a mall 70.00 29. Matches - Manufacture/Store in excess of 60 matchman gross (14,004 each gross) 70.00 30. Nitrate Film - Store, handle, use or display 70.00 31. Oil and Natural Gas Wells (drill, own/operate or maintain) 70.00 32. Open Flame Devices in Marines A) Use open-flame devices for maintenance or repair of boats, slips or wharfs 70.00. B) Use a portable barbecue, brazier or working device on any boat, slip or wharf 70.00 33. Organic Coatings - manufacture over 1 gallon a day 70.00 34. Ovens - Industrial, Baking and Drying 70.00 35. Places of Assembly 70.00 36. Radioactive Material (store or handle - see UFC for amounts) 70.00 37. Refrigeration Equipment - Mechanical refrigeration (see UFC for most common refrigerants) 70.00 38. Spraying or Dipping 70.00 39. Tank Vehicles for Transportation of Flammable and Combustible Liquids 70.00 40. Tents and Air-supported Structures - excess of 200 sq. ft. 70.00 41-7 PERMIT FEE SCHEDULE - continued 41. Tire Re-capping $ 70.00 42. Underground Storage Tanks A) Facility Inspection/administration fee - 1 tank 265.00 B) additional Tank Fee 85.00 C) Transfer Fee (owner) 45.00 D) Plan-Check Fee (new facility) 70.00 E) Site Inspection/test fee (new facilities) 105.00 F) Tank Removal Permit (plan submittal required) 70.00 G) Monitoring Well Drilling (obtain from County Health N/A Department) H) Phase II Vapor Recovery 70.00 I) Excavation, Flammable-liquid pipeline 70.00 .n Additional Site Inspection Fee 40.00 hr 43. Waste Material Plant 70.00 44. Welding and Cutting Operations - Any Occupancy 70.00 NOTE: Any combination of the above permits shall not exceed $180 except for permits requiring apparatus and personnel stand-by time, permits for underground hazardous material storage and permits for Business Release Response Plans and Inventory. HAZARDOUS MATERIALS BUSINESS PLAN FEE SCHEDULE Table 1 QUANTITY 1-5 CHEMICALS 6 OR MORE CHEMICALS Category 1 2 3 4 5 6 SOLID - 500-1000 1001-5000 5001 &up 500-1000 1001-5000 5001 &up Pounds LIQUID - 55-1000 1001-10,000 10,001 & up 55-1000 1001-10,000 10,001 &up Gallons GAS - Cubic 200-1000 1001-5000 5001 & up 500-1000 1001-5000 5001 & up Ft. Fees $120.00 $250.00 $350.00 $180.00 $300.00 $350.00 4 _g CITY OF SAN LUIS OBISPO FIRE DEPARTMENT DEVELOPMENTAL REVIEW FEES A 12.5% fire protection surcharge shall be added to all construction permit and plan check fees collected by the Building and Safety Divison that require Fire Department review. CITY OF SAN LUIS OBISPO FIRE DEPARTMENT FIRE EQUIPMENT AND PERSONNEL STAND-BY FEES Fire Engine/Ladder Truck Two (2) employees $ 85.00 per hour Equipment chargel$ 00.00 per hour $185.00 per hour ,Squad or Light Rescue Equipment Two (2) employees $ 75.00 per hour* Equipment charge $ 75.00 per hour $150.00 per hour Fire Investigation/Fire Prevention One (1) employee $ 40.00 per hour* Firefighter Standby One (1) employee $40.00 per hour* Administrative/Clerical One (1) Personnel $ 27.00 per hour* *All personnel costs are determined by the Director of Finance G:\COMMON\ADMIN\WP\WKM1.FEE L{ 7 CITY OF SAN LUIS OBISPO FIRE DEPARTMENT FALSE ALARM FEES FALSE ALARMS: False alarms from an alarm system which are excessive as described in this section shall be grounds for suspension or revocation of the alarm users permit. In each case, the responsible department shall conduct an investigation and keep accurate records as to the cause of the alarm. A. Fire Alarms. 1. False fire alarms shall be considered excessive when they meet or exceed the following number: a. Two false alarms in any thirty-day period; b. Three false alarms in any three-hundred-sixty-day period. 2. False alarms exceeding the number indicated in the corresponding time period shall be subject to a service charge of seventy-five dollars to be charged to the alarm user of the alarm system. Charges are payable to the finance director within sixty days of notification that such charges are due. Failure to pay the assessment within the prescribed time period shall result in the suspension of the alarm user permit and disconnecting of services. Exh1hft.2:::. SAN LUIS OBISPO POLICE DEPARTMENT User Fee Schedule" 1. Charges for reproduction of certain documents and/or reports, including those specified in the California Vehicle Code: ■ Minimum charge (includes first four pages) $10.00 ■ Each page thereafter $1.00 2. Departmental fingerprint service charges: (Plus any mandated State or Federal fees) ■ Per card (Currently per first two cards, additional $1.50 per) $10.00/card 3. Charges for information as required by Government code section 6254(f)(i) and (2): ■ Forms completion $14.00 ■ Archival searches - per hour (1 hour minimum) $27.00 (Includes computer searches) 4. Handling charges for return of reproduced document and materials: ■ Less than 4 ounces $2.50 ■ More than 4 ounces $5.00 5. Processing charge for return of property taken for safekeeping: ■ Processing & maintenance fee $10.00 6. Clearance letters: $10.00 7. Duplication of photographs: ■ In-house duplication costs plus processing fee (first sheet) $10.00 (proof sheet) $10.00 ■ Duplication costs (contractor) plus fee $8.00 8. Concealed weapons permits: ■ F.P.S. processing $5.00/card ■ Admin/support cost $13.50 ■ Investigative costs $80.00 ■ Permit fee $3.00 ■ Renewal $30.00 9. Massage license processing/investigation: ■ F.P.S. processing $5.00/card ■ Admin/support cost $13.50 ■ Investigative costs $80.00 ■ Renewal $25.00 10. Miscellaneous charges: ■ Local record information (13322 P.C.) $27.00 ■ Impound vehicle releases $10.00 ■ Stored vehicle releases $10.00 ■ Record sealings (851.8 P.C.) $27.00 ■ Administrative Investigations (1 hour min) $80.00 11. Solicitor permits: ■ Initial investigations $40.00 ■ Follow-up required $60.00 12. Adult entertainment permit: (per 5.40.050 SLOMC) ■ Permit fee $25.00 ■ Inspection fee $60.00 ■ Renewal $25.00 13. Cost recovery programs: A. DUI cost recovery: ■ Officer costs -per hour As determined by ■ Vehicle costs Finance Director B. Nuisance abatement (per 9.25.150 SLOMC) (Actual Costs): ■ Officer costs - per hour As determined by ■ Unit costs Finance Director ■ Plus Administrative costs C. Alarm permits (per 15.12.060 SLOMC): ■ Permit $30.00 ■ Renewal $30.00 ■ Excessive alarms 4th - $25.00 5th - $50.00 All others - $100.00. D. Second response cost recovery (per 9.21.030-050 SLOMC) ■ Officer costs - per hour As determined by ■ Vehicle costs Finance Director E. Taxi permit: (per 5.20.010/5.20.210 SLOMC) ■ FPS processing $10.00/card ■ Permit fee $33.00 ■ Plus any state mandated fees F. Electronic game center permit: (per 5.52.020 SLOMC) ■ Permit $40.00 ■ Inspection $40.00 ■ Renewal $25.00 * Note: This is a.new fee. ** Does not include any mandated state/federal fees, unless otherwise noted. MEMORAN DUM ^+,ta_chmentL _ .: TO: Bill Statler, Finance Director FROM: Bob Neumann, Fire Chief PREPARED BY: Ken McCool, Fire Marshal SUBJECT: Fire Department User Fees BACKGROUND: As part of the 1993-95 financial plan the City Council approved a recommendation to update fees, which are charged by the Fire Department for a wide variety of services, permits, and development review. It is estimated that these fees will bring $126,000 to the City's General Fund. DISCUSSION: The 1991 addition of the Uniform Fire Code establishes a number of items, processes, and inspection services that a.Fire Department may require a fee for service. In addition, it is quite typical for cities to charge for certain types of development services and reviews in establishing safe, fire code practices and regulations. Staff has developed a number of attachments which outline the recommended fees for development related services and permit processing. In establishing the new fee schedule a variety of factors were used which include; Comparison Cities, Vertex Study, Existing Practices, Benefit To User, Community Wide Impacts The Fire Department has addressed user fees in the following areas: State Mandated Underground Storage Tank Program State Mandated Hazardous Materials Business Plan Program Hazardous Occupancy Permits Weed Abatement Emergency Medical Response Fire Equipment and Personnel Stand-By Time Fire Department Development Review False Alarm Fees The following addresses each area individually: STATE MANDATED UNDERGROUND STORAGE TANK PROGRAM On March 4, 1986, the City Council adopted Resolution 5917 (1986 series) which established fees to recover the cost of implementing a State-mandated program to regulate the underground storage of hazardous materials. At that time there were 76 facilities in the City that had a total of 485 underground storage tanks. In the subsequent 7-year period, a large number of the sites in violation were cleaned up and old, 1 4-43 unsafe tanks were removed. Currently there are 45 facilities in the City that have underground storage tanks. Those 45 facilities have a total of 126 underground tanks. The fee schedule adopted in 1986 was intended to recover the full cost of the Underground Tank Program. Experience has shown us that it fell short. This was due primarily to the fact that the fee schedule was based on a "per tank charge." As the number of tanks diminished, revenues to run the program dirttinished at a disproportionate level to the time it took to manage the program. By 1992 the fee scheduled only recovered an estimated 49% of the total cost of implementing the program. The current cost of implementing the underground storage tank program averages $21,500 annually (averaged from 1992 and 1993). Total revenue generated from the current program runs about $10,500 annually. An annual fluctuation in revenues is noted due to a varying number of tank installations and removals. In the last two years, the number of tanks has stabilized and program costs have become relatively static. Only a limited number of tanks are either removed or installed each year, which accounts for revenue fluctuation. In order to attain 100% cost-recovery for the program, an additional $11,000 must be generated annually. If the current City fees were raised to equal those charged by the County for the same services, revenue generation from annual fee renewal would be $17,500 (See Attachment A). The additional $4,000 it would take to recover 100% of the program costs, would most likely be generated by fluctuating tank installation and removal fees on an average. It is estimated that this approach would recover 100% of the program costs annually. The following is cost information for the Underground Storage Tank Program: 50% Of Fire Protection Specialist is dedicated to hazardous materials enforcement. 50% = $32,259 annually That 50% breaks down as follows: 15% Underground Storage Tank Program Maintenance $9,677.00 15% Underground Storage Tank Site Remediation, Installation & Removal $9,677.00 1993 TOTAL UNDERGROUND STROAGE TANK COSTS $19,354.00 20% Business Plan Program (not included in Underground Storage $12,903.00 Tank Program) NOTE: 1992 costs were estimated from monthly activity reports of the Hazardous Materials Coordinator. 1992 Cost of Underground Storage Tank $15,000.00 1993 Cost of Underground Storage Tank $19.354.00 Average (annually) $17,177.00 25.84% Annual Administrative Cost $4.432.00 Total Annual Cost $21.609.00 G:\COMMON\ADMIN\WP\WKM LFEE 2 �/r STATE MANDATED HAZARDOUS MATERIALS BUSINESS PLAN PROGRAM Currently there are 111 businesses in San Luis Obispo that store, handle or use hazardous materials in quantities (as per State mandate) that require them to file a Specific Business Plan with the City Fire Department. This plan outlines emergency response to a release or threatened release of hazardous materials. The City of San Luis Obispo is the administrating agency for this program as mandated by Chapter 1167 of the 1985 Statutes (AB 2185). These businesses require special inspection on a regular basis and inventory updates are required. The business plans are, in turn, kept current and made available to emergency response personnel. Prior to the Spring of 1993, the hazardous materials business plan program only recovered about 30% of the cost of inspecting businesses and administering the program. At that time the position of Fire Department Hazardous Materials Coordinator was eliminated and some of the inspection duties were shared with the Waste Water Treatment Plant. This move eliminated duplication of inspections to these businesses and provided a cost savings to the City. Currently, the administration of this program costs the Fire Department an estimated $25,000 annually. Revenues from the program fees now bring in $18,700 annually. In order to recover 100% of the costs of implementing the program, the current fee schedule would need to be increased 30% (See Attachment B). The following is cost information for Hazardous Materials Business Plan Program: Fire Prevention Secretary (half-timel Total compensation annual salary = $36,749 50% dedicated to Fire Prevention = $18,374 Of that $18,374, 40% ($7,350) is dedicated to the Business Plan Program $7,350 annually plus $1,896 (25.84% administration) = $9,246 $9.246 cost annually for Haz Mat Business Plan Program Fire Prevention Specialist Total compensation annual salary = $64,518 20% dedicated to Haz Mat Business Plan Program = $12,903 $12,903 plus $3,328 (25.84% administration) = $16,231 annually $16.231 cost annually for Haz Mat Business Plan Program $ 9,246 Fire Prevention Secretary $16.231 Fire Prevention Specialist $25,477 annual Fire Department costs for Haz Mat Business Plan Program HAZARDOUS OCCUPANCY PERMITS Article 4 (Section 4.108) of the 1991 Uniform Fire Code as adopted by the City of San Luis Obispo, requires that a permit shall be obtained from the Bureau of Fire Prevention prior to engaging in the activities, operations, practices or functions listed on Attachment C. G:\COMMON\ADMIN\WP\WKM 1.FEE 3 41�� City Resolution 6139.(1986 Series) establishes fees for each item listed under Article 4 of the 1982 Uniform Fire Code (same items as listed in 1991 UFC) as adopted in Chapter 15.08 of the San Luis Obispo City Municipal Code. The resolution also establishes fees to recover the cost of implementing a State-mandated program to regulate specific business plans for emergency response to a release or threatened release of hazardous materials. The amount of these fees has remained basically the same since 1982. In 1984 Resolution 5404 (1984 Series) provided additional fees to recover the costs of administering a State-mandated Underground Tank Program. In 1988 the Vertex Study recommended that a 43% increase in existing fees be implemented to recover the cost of tracking and inspecting these hazardous occupancies and operations. In addition, to the Vertex recommendation we have seen a 41% increase in CPI since 1984. By adding the 41% increase to the Vertex figures, a 100% overall increase is seen. It is recommended that this 100% increase be implemented to bring cost recovery up to levels sufficient to provide the service (see Attachment D). Keep in mind that fees have not been raised since 1982. Additionally, a 1993 survey of 9 cities (Attachment D) shows that even with a 100% increase in fees, San Luis Obispo is still well below the average fee for the same service in the comparison cities. WEED ABATEMENT Until fiscal year 93-94, the City Fire Department enforced the weed/hazard abatement ordinance by posting approximately 1,200 lots within the City that were in violation. According to the 1988 Vertex study, the posting element of the program cost about $8,100 annually. Lots that did not comply were subsequently cut by an independent contractor hired by the City. Property owners in violation were charged the full cost of weed abatement plus a 75% administrative fee and a $75.00 penalty. According to the Vertex study, this program recovered 82% of the City's costs. This added an additional $6,000 cost to the City (see Vertex study Page A-39), bringing the annual cost of weed abatement to an estimated $14,100. In 1992, 100% compliance was attained but the $8,100 cost of posting still existed. During the 1993 budget crisis, a new approach to weed abatement was taken. This approach eliminated the need for lot posting and thus saved the City approximately $7,000 annually. The department's first year experience with this program was quite positive. It is estimated that the annual cost of administration and enforcement of the current program is only $1,1.00. Violators are issued citations and compliance is dealt with through the court system, eliminating the need for costly administration follow-up. Approximately 30% of all citation fees are recovered by the City. The recovered court fees, in most cases, covers the cost of enforcement. In years when a large number of violations occur, a proportionate amount of cost recovery from the courts also occurs, keeping the costs to the City relatively static at $1,100. EMERGENCY MEDICAL RESPONSE One area of consideration that is still under negotiations is that of emergency medical response. Staff is currently in negotiations with the County of San Luis Obispo in the revision of Chapter 6.60 of the County's Administrative Code which deals with the licensing of ambulance services within the G:\C0MM0N\ADM1N\WP\WKM1.FEE 4 ��� County. While this process has been subject to significant delays, the County has now established an Ambulance Performance Operations Committee (APOC) which consists of four City representatives and three County staff members who have been meeting on a regular basis. It is estimated that revenues from pre-hospital emergency care service will be available for Council review in July of 1994. FIRE EQUIPMENT AND PERSONNEL STAND-BY TIME Occasionally the Fire Department has a request for, or requires, certain equipment to be on hand for a number of specialty services or events. Examples include: movie stand-by, special construction practices, special events (parades, bike races) and other special circumstances. Additionally, the Fire Department is required to respond and mitigate negligent acts where cost recovery is appropriate. The following cost-recovery rates are based on typical levels of staffing, compensation rates, equipment and maintenance costs and are comparable to charges established by other agencies. Fire Engine/Ladder Trick Two (2) employees $ 85.00 per hour Equipment charge1$ 00.00 per hour $185.00 per hour Squad or Light Rescue Equipment Two (2) employees $ 75.00 per hour* Equipment charge 75.00 per hour $150.00 per hour Fire Investigation/Fire Prevention One (1) employee $ 40.00 per hour* Firefighter Standby One (1) employee $40.00 per hour* Administrative/Clerical One (1) Personnel $ 27.00 per hour* *All personnel costs are determined by the Director of Finance FIRE DEPARTMENT DEVELOPMENT REVIEW The average cost of conducting Fire Department developmental reviews and related field inspections specific to new construction is $52,000 annually (based on an average of a two-year study 1992/93). In keeping with the City's financial plan, 100% cost recovery for this service should be obtained. In order to recover this cost it is recommended that a 12.5% fire protection surcharge be added to all Building & Safety Division fees. Currently, the Building & Safety Division operating budget averages $420,000 annually. The construction permit and plan check fee structure is designed to recover 100% of that operating budget. By adding an additional 12.5% Fire Protection surcharge to all construction permit and G:\COMMON\ADMIN\WP\WKMI.FEE 5 * 17 plan check fees a 100%-cost recovery for Fire Department services related to developmental reviews can be attained. This approach is logical in that as the demand for Fire Department plan review and inspection services go up, so does the revenue generated to provide the service. This approach will work easily into the fee collection system already established in the Building division. The Building Official concurs with this approach for managing the program. POSITION ANNUAL % OF TIME COST REVIEW Fire Protection Specialist 42% $27,000.00 Plan Checker/Inspector 29% $14.500.00 Subtotal Annual Cost $41,500.00 Administrative Cost 25.84% of Subtotal $10.500.00 Total Annual Cost $52.000.00 FALSE ALARM FEES Section 15.12.080 of the San Luis Obispo City Municipal Code provides that false fire-alarms in excess of two in any 30-day period or three in any 365-day period, shall be subject to a service charge. The current charge of $40.00 per incident, in excess of the time frames stated above, is charged to the user. Due to a consistent "follow-up policy" on the part of the Fire Department, the rate of false fire- alarms is very low. An annual average shows that only 3 to 4 users per year violate the excess false alarm conditions. Although fees collected from this program are minimal, it serves as an excellent motivator for users to maintain their alarm systems. It is recommended that the current charge of $40.00 be increased to $75.00. This is based on a 41% increase in the C.P.I. since 1984 when the original fee was set. In addition a 30% administrative fee was added bringing the new total to $73.32 and rounded to $75.00. SUIVEAARY Attached is a summary of estimated total revenues that may be collected based on the proposed user fee schedule compared to current revenues collected based on the current user fee schedule. G:\COMMON\ADMIN\WP\WKM I.FEE 6 SUAE%IARY COMPARISON -FIRE DEPARTMENT USER FEES FEE CURRENT PROPOSED 1) Hazardous occupancy permits $13,000 $'26,000 2) Underground Storage Tank Program 8,000 22,000 3) Fire equipment & services special stand-by fees 1,500 2,000 4) Development Review 13,000 522000 5) Haz Mat Business Plan Program 18.70 24.000 TOTAL ANNUAL REVENUES $542200 $126,000 The above proposed user fee schedule was developed within the guidelines of the 1993-94 Financial Plan "User Fee Cost Recovery Goals." It is estimated to generate an additional $72,000 annually. It represents an overall increase of 133% in Fire Department user fees. ATTACHMENTS A. Comparison of Current San Luis Obispo City/San Luis Obispo County Underground Storage Tank Fees B. Hazardous Materials Business Plan Permit Fee Comparison C. Fire Department Hazardous Occupancy Permit Fee Schedule Comparison D. Comparison Survey of Nine Cities G:\C0MM0N\ADMrN\WP\WKM1.FEE 7 ���^ ATTACHMENT A Comparison of Current San Luis Obispo City Underground Storage Tank Fees and Current San Luis Obispo County Underground Storage Tank Fees Fee Category Current CurrentProposed City Fees County Fees City Fees Inspection/Administration Fee Annual Permit Renewal $175.00 $265.00 $265.00 Additional Tank Fee $10.00 $85.00 $85.00 Transfer Fee $10.00 $45.00 $45.00 Plan-Check Fee $40.00 $35.00 'per hour $70.00 Site Inspection/Test Fee- New Installation $20.00 $35.00 per hour $105.00 Tank Removal Permit (plan submittal required) $20.00 $100.00 $70.00 'Monitoring Well-Drilling Permit (plan submittal required) N/A $54.00 N/A State Surcharge Permit Fee (per tank) $56.00 $56.00 $56.00 Phase II Vapor Recovery Modification $40.00 $35.00 per hour $70.00 Excavation Above or Near Flammable Liquids $45.00 $35.00 per hour $70.00 Additional Site Inspection $20.00 $35.00 per hourjL $40.00 per hour RECOMMENDATION: In order to recover 100% of the cost of the U.S.T. Program, it is recommended that current City fees be brought up to equal those charged by the County. This will also provide equity throughout the County. �-ao ATTACHMENT B HAZARDOUS MATERIALS BUSINESS PLAN PERMIT FEE COMPARISON TABLE I CURRENT HAZARDOUS MATERIALS BUSINESS PLAN PERMIT FEES QUANTITY 1- 5 CHEMICALS 6 OR MORE CHEMICALS Cateaory 1 2 3 4 5 6 SOLID - Pounds 500-1000 1001-5000 5001 & up 500-1000 1001-5000 5001 & u LIQUID - Gallons 55-1000 1001-10,000 10,001 & up 55-1000 1001-10,000 10,001 & u GAS - Cubic Ft. 200-1000 1001-5000 5001 & up 500-1000 1001-5000 5001 & u Current Fees $90.00 $195.00 $270.00 $135.00 $23.0.00 $270.00 NOTE: Fees include Fire Department Haz Mat Permit Fees TABLE I PROPOSED HAZARDOUS MATERIALS BUSINESS PLAN PERMIT FEES QUANTITY 1- 5 CHEMICALS 6 OR MORE CHEMICALS Category 1 2 3 4 5 6 SOLID - Pounds 500-1000 1001-5000 5001 & up 500-1000 1001-5000 5001 & u LIQUID - Gallons 55-1000 1001-10,000 10,001 & up 55-1000 1001-10,000 10,001 & u GAS - Cubic Ft. 200-1000 1001-5000 5001 & up 500-1000 1001-5000 5001 & u Proposed Fees $120.00 $250.00 $350.00 $180.00 $300.00 $350.00 To recover 100% of program costs fees must be increased 30%. The two tables above compare current fees with proposed fees. g:hazmat.wbl _�I ATTACHMENT C FIRE DEPARTMENT HAZARDOUS OCCUPANCY PERMIT FEE SCHEDULE (Renewable Annually) Existing Proposed 1. Aircraft Refueling Vehicles $ 35.00 $ 70.00 2. Aircraft Repair Hangar 35.00 70.00 3. Automobile Wrecking Yard 35.00 70.00 4. Bonfire or Rubbish Fires 35.00 70.00 5. Bowling Pin or Alley Refinishing 35.00 70.00 6. Burning in Public Place 35.00 70.00 7. Candles or Open-Flames in Assembly Areas 35.00 70.00 8. Cellulose Nitrate Storage (handle/store over 100 cubic ft.) 35.00 70.00 9. Combustible Fiber Storage (handle/store over 100 cubic ft.) 35.00 70.00 10. Compressed Gases: A) Non-flammable: More than 6,000 cubic feet 35.00 70.00 B) Flammable: More than 200 cubic feet 45.00 70.00 11. Cyrogens: A) Inside Buildin; 1) Flammable - over 1 gallon 35.00 70.00 2) Oxidizer (includes oxygen) over 50 gallons 35.00 70.00 3) Corrosive or Highly Toxic - over 1 gallon 35.00 70.00 4) Non-Flammable - over 60 gallons 35.00 70.00 B) Outside Building 1) Flammable - over 60 gallons 35.00 70.00 2) Oxidizer (includes oxygen) 35.00 70.00 3) Corrosive or Highly Toxic - over 1 gallon 35.00 70.00 4) Non-flammable - over 500 gallons 35.00 70.00 12. Dry Cleaning Plant 35.00 70.00 A) Using Flammable Liquids 35.00 70.00 B) Using Non-flammable Liquids 35.00 70.00 13. Dust Producing Operation 35.00 70.00 14. Explosives or Blasting Agents 35.00 70.00 + A) Engine Standby 80.00 hour 175.00 15. Fireworks 45.00 70.00 16. Flammable/Combustible Liquid Pipeline Operation/Excavation 45.00 70.00 17. Flammable or Combustible Liquids A) Inside - Class I (over 5 gallons) 45.00 70.00 Class II & III (over 25 gallons) 45.00 70.00 B) Outside - Class I (over 10 gallons) 35.00 70.00 Class 11 & III (over 60 gallons) 35.00 70.00 18. Fruit Repening - Ethylene Gas Process 35.00 70.00 19. Fumigation or Thermal Insecticidal Fogging 35.00 70.00 20. Garages - Repair 35.00 70.00 � - ate PERMIT FEE SCHEDULE - continued Existing Proposed 21. Hazardous Chemicals: A) Cyrogenics (any amount) $ 45.00 $ 70.00 B) Highly Toxic Materials (any amount) 45.00 70.00 C) Hypergolic Materials (any amount) 45.00 70.00 D) Organic Peroxides (over 10 lbs.) 45.00 70.00 E) Poison Gas (any amount) 45.00 70.00 F) Pyrophoric Materials (any amount) 45.00 70.00 G) Any combination of amounts stated above 90.00 180.00 H) Hazardous Materials Business Plan (fee includes includes any hazardous materials fees) See Table I See Table I 22. Highly Toxic Pesticides (storage of any amount) 45.00 70.00 23. High-Piled Combustible Stock - exceeding 2,500 sq. ft. .45.00 70.00 24. Junk Yards 35.00 70.00 25. Liquified Petroleum Gas A) Containers more than 119 gallons water capacity 35.00 70.00 B) Tank Vehicles for Transportation of LP Gas 35.00 70.00 26. Lumberyard - Storage in excess of 100,000 board feet 35.00 70.00 27. Magnesium Working - Process more than 10 lbs daily 35.00 70.00 28. Mall (covered) A) Place or construct temporary kiosk, display booths, concession equipment or the like, in the mall 35.00 70.00 B) Use the mall as a place of assembly 35.00 70.00 C) Use open-flames or flame-producing device 35.00 70.00 D) Display any liquid or gas-fueled power equipment 35.00 70.00 E) Use liquified petroleum gas, liquified natural gas and compressed flammable gas in a mall 35.00 70.00 29. Matches - Manufacture/Store in excess of 60 matchman gross (14,004 each gross) 35.00 70.00 30. Nitrate Film - Store, handle, use or display 35.00 70.00 31. Oil and Natural Gas Wells (drill, own/operate or maintain) 35.00 70.00 32. Open Flame Devices in Marines A) Use open-flame devices for maintenance or repair of boats, slips or wharfs 35.00 70.00 B) Use a portable barbecue, brazier or working device on any boat, slip or wharf 35.00 70.00 33. Organic Coatings - manufacture over 1 gallon a day 35.00 70.00 34. Ovens - Industrial, Baking and Drying 35.00 70.00 35. Places of Assembly 35.00 70.00 36. Radioactive Material (store or handle - see UFC for amounts) 35.00 70.00 37. Refrigeration Equipment - Mechanical refrigeration (see UFC for most common refrigerants) 35.00 70.00 38. Spraying or Dipping 35.00 70.00 39. Tank Vehicles for Transportation of Flammable and Combustible Liquids 35.00 70.00 40. Tents and Air-supported Structures - excess of 200 sq. ft. 35.00 70.00 PERMIT FEE SCHEDULE - continued Existing Proposed 41. Tire Re-capping $ 35.00 $ 70.00 42. Underground Storage Tanks A) Facility Inspection/administration fee - 1 tank 175.00 265.00 B) Additional Tank Fee 10.00 85.00 C) Transfer Fee (owner) 15.00 45.00 D) Plan-Check Fee (new facility) 40.00 70.00 E) Site Inspection/test fee (new facilities) 20.00 105.00 F) Tank Removal Permit (plan submittal required) 20.00 70.00 G) Monitoring Well Drilling.(obtain from County Health N/A Department) H) Phase 2 Vapor Recovery 40.00 70.00 I) Excavation, Flammable-liquid pipeline 45.00 70.00 J) Additional Site Inspection Fee 20.00 hr 40.00 hr 43. Waste Material Plant 35.00 70.00 44. Welding and Cutting Operations - Any Occupancy 35.00 70.00 NOTE: Any combination of the above permits shall not exceed $180 except for permits requiring apparatus and personnel stand-by time, permits for underground hazardous material storage and permits for Business Release Response Plans and Inventory. aLb u$pI 8888888888888848888 $ 88 88 3 G N N M N M M M N N N N M N M N N N N N M N » M M � a S $ p p t=7 Y $8Y$p1m8G$p8 $ y$ $ pq$ a8884 $ a8 $ 84a8 �m818888 $ a > MMMMM MNl wa " ' � ' aww Id M9wMM� M .A 88, 88. 88888 $ 888888888 $ 8, 8 $ $ $ u 8 • u 131 8 $ 8 $ 88888 $ 88 $ 8 $ $ 88 $ $ 8 $ 8 8 8 o W H 8 W U. a r U 8 88 a g $ R 8499988989 e q $ � � S � � n nrvnnrvnnn w .Y U u O N � � 8 u � N co `o 'a 888 $ 8 88 $ 888 $ 888888 $ 888uj $ W v z ; an 888 8 888 $ $ $ $ $ $ $ 88888 $ $ $ 8 $ o W u K �+ 8. 85! 8888 $ $ 8 $ 8 $ 88 $ 888888 $ $ 8 c a3» st 9R » = » » » » » » » » 9 » » » 1M » 52 u a .+ � e O U all $ 88888888y8 (81 �818y8{ y8{ 88 �8f 88888 8 6 z W C 3a 3 881 r S! p. 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W J G O • W 2 W D' W 5 U e • U Q o, —08 888888 $ U U O H O H $ S 8 D D s8 88888 s8 8 N M M M M y M M N W Z ' 88 8888v�8v�$ 88v�8v�8v�8U. 88 p Y U Q W a K 7 p p p p N LL 8 $ H 8 R R 8 4 R H $ 8 8 o �+ r a 83 a � � a U 88Q8888888888888888 88 •+ M M M fl N M M N � N N N N N M M N N » N O t V V. a s 1.5 Y ? € 7430 CLdew0 mmmS - IL oC o. 2005 aataar- �- L' 7 » > » o. — �-a7 Attachment. MEMORANDUM TO: William Statler, Finance Director FROM: James M. Gardiner, Chief of Police y DATE: January 5, 1994 SUBJECT: Police Department user fees BACKGROUND: Most Police user fees have been at their current level since Resolution No. 5614 was adopted in 1985. A few have been added or adjusted as a result of new or amended ordinances. The 198.8 Vertex study discussed user fee applications in sixteen categories. Since that time legal or policy decisions have eliminated seven categories. We currently charge a user fee in another seven of the.listed categories. We are recommending adding one of the remaining two categories, recovered property, to our user fee list. We are also recommending addition of a user fee for the following: Stored vehicle releases ■ Miscellaneous administrative investigations Finally, we also currently have a resolution (8033 - 1992 Series) that designates the Police Department as responsible for processing solicitor permits and establishes fees. User fee recommendations, provided in Attachment A (along with a comparison with current fees), are based on analysis of actual costs, but are also compared to established user fees in place in.other local jurisdictions and in the following communities: Santa Maria Monterey Santa Barbara Ventura A list of twelve communities was also examined and contrasted in the March 1993 user fee study during the budget process. A comparison of "benchmark" fees with other agencies is provided in Attachment B. In addition, the Finance Department has provided an in-depth analysis of directlindirect costs; allowing us to determine recommendations based on actual costs multiplied by time spent. Under the City's cost recovery policies as established in the 1993-95 Financial Plan, fees for the services identified in this report should generally recover their full cost. This has been accomplished for all recommended fees. Police Department User Fees Page 2 January 5, 1994 FISCAL E%IPACT: Based on averages for the last two years, it is believed this will increase user fee revenue by $17,000 - $20,000 per year. ALTERNATIVES: ■ Modify schedule before adoption. ■ Leave all fees unchanged. Attachments: A. Police user fee schedule B. Comparative Examples of Police user fees �a� SAN LUIS OBISPO Attachment A POLICE DEPARTMENT User Fee Schedule" 1. Charges for reproduction of certain documents and/or reports, CURRENT PROPOSED including those specified in the California Vehicle Code: ■ Minimum charge (includes first four pages) $5.00 $10.00 ■ Each page thereafter .50 $1.00 2. Departmental fingerprint service charges: (Plus any mandated State or Federal fees) ■ Per card (Currently per first two cards, additional $1.50 per) $5.00 $10.00/card 3. Charges for information as required by Government code section 6254(f)(i) and (2): ■ Forms completion $10.00 $14.00 ■ Archival searches - per hour (1 hour minimum) $15.00 $27.00 (Includes computer searches) 4. Handling charges for return of reproduced document and materials: ■ Less than 4 ounces $1.00 $2.50 ■ . More than 4 ounces $3.50 $5.00 5. Processing charge for return of property taken for safekeeping: ■ Processing & maintenance fee * $10.00 6. Clearance letters: $3.00 $10.00 7. Duplication of photographs: ■ In-house duplication costs plus processing fee (first sheet) $5.00 $10.00 (proof sheet) $5.00 $10.00 ■ Duplication costs (contractor) plus fee $3.00 $8.00 8. Concealed weapons permits: ■ F.P.S. processing $5.00 $5.00/card ■ Admin/support cost $15.75 $13.50 E Investigative costs $68.00 $80.00 ■ Permit fee $3.00 $3.00 ■ Renewal $30.00 $30.00 9. Massage license processing/investigation: ■ F.P.S. processing $5.00 $5.00/card ■ Admin/support cost $15.75 $13.50 ■ Investigative costs $68.00 $80.00 ■ Renewal $25.00 $25.00 10. Miscellaneous charges: ■ Local record information (13322 P.C.) $25.00 $27.00 ■ Impound vehicle releases $5.00 $10.00 ■ Stored vehicle releases * $10.00 �-3a CURRENT PROPOSED ■ Record sealings (851:8 P.C.) $15.00 $27.00 ■ Administrative Investigations (1 hour min) * $80.00 11. Solicitor permits: ■ Initial investigations $50.00 $40.00 ■ Follow-up required $55.00 $60.00 12. Adult entertainment permit: (per 5.40.050 SLOMQ ■ Permit fee $25.00 $25.00 ■ Inspection fee $30.00 $60.00 ■ Renewal $25.00 $25.00 13. Cost recovery programs: A. DUI cost recovery: ■ Officer costs - per hour $175.00 As determined by ■ Vehicle costs $400.00 Finance Director $1,000.00 B. Nuisance abatement (per 9.25:150 SLOMQ (Actual Costs): ■ Officer costs - per hour $30.00 As determined by ■ Unit costs $10.00 Finance Director ■ Plus Administrative costs C. Alarm permits (per 15.12.060 SLOMQ: ■ Permit $30.00 $30.00 ■ Renewal $25.00 $30.00 ■ Excessive alarms 4th - $25.00 $25.00 5th - $50.00 $50.00 All others - $100.00 $100.00 D. Second response cost recovery (per 9.21.030-050 SLOMQ ■ Officer costs -per hour $30.00 As determined by ■ Vehicle costs $10.00 Finance Director E. Taxi permit: (per 5.20.010/5.20.210 SLOMQ ■ FPS processing $5.00 $10.00/card ■ Permit fee * $33.00 ■ Plus any state mandated fees F. Electronic game center permit: (per 5.52.020 SLOMQ ■ Permit $25.00 $40.00 ■ Inspection $30.00 $40.00 ■ Renewal $25.00 $25.00 * Note: This is a new fee. ** Does not include any mandated state/federal fees, unless otherwise noted. Comparative Examples of Attachment B Police User Fees Fingerprint Report Clearance Records Service dopy Letters Checks Atascadero $5.00/card $10.00 $10.00 $60ar Arroyo Grande $5.00/card $15.00+ $10.00 $15 Mhar Davis $10.00/card $10.00 $10.00 $25.00 Monterey $9.00/card $8.00 $20.00 0 Santa Barbara $10.00/card $10.00 $10.00 Unknown San Luis Obispo $10.00/card $10.00 $10.00 $27.00 Ventura $19.50 $6.75-18.75 $18.75 $10.00-25.00 Attachment 200 &N `� •v pp�� pppp v NO00'0•NO• � O00 .7r.7- 00 NOS C 000 000000 O D O O O 0 0 0 0 0 0 O �oORPNNI-T, h0h O 007N R,OO R•e' rr OOH' 00 h7 r: 7 e-:e+:77h 7MN 000 RhO N••-�O��OOO� O� Cd= p Eo °'eR. r N70000tem G v o J o 0 0 0 0 0 0 0 o ca E Vl eel e! tt1 et) M W+ W' W)M O Q Q O y y t7 �.' h1/': hhh Nhh V•f COO Ce � e•i a:te:er rr e•; e+:N:en e' COO � y C L, C '^ OV VQ 00 o c n °moo c w � U v .� � :'. v E •E a•o � b�b�� b��b�b�b�� b��b� � e a a0. v y a0',� �. t.= a` C 'v, e• 7 77777777 77 r v .. o. v O 00 0000 00 00 0o ao 0000 al, 0000 W) vivi "NNrviW; N viviN ` :� ` E ^�r •- +� E =' t. o N N N N N N N N N N N N N i, U a > a.- f_lx G d Q >1 N ID N M n t, x �o 00 r007007 V:V;M o�O� 0.r e-z tr O v: N:�d a O+ 00 v;erg .••� x0 v; mMNNNCIA NNM e'NN N y N MMMMMe+. 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