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HomeMy WebLinkAbout02-21-2012 agenda Tuesday, February 21, 2012 7:00 p.m. REGULAR MEETING Council Chamber 990 Palm Street CALL TO ORDER: Mayor Jan Marx ROLL CALL: Council Members John Ashbaugh, Andrew Carter and Kathy Smith, Vice Mayor Dan Carpenter and Mayor Jan Marx PLEDGE OF ALLEGIANCE PRESENTATIONS SPAY DAY PROCLAMATION. (MARX – 5 MINUTES) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minutes total) The Council welcomes your input. You may address the Council by completing a speaker slip and giving it to the City Clerk prior to the meeting. At this time, you may address the Council on items that are not on the agenda. Time limit is three minutes. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code Sec. 54954.2). Staff may be asked to follow up on such items. Staff reports and other written documentation relating to each item referred to on this agenda are on file in the City Clerk’s Office in Room 4 of City Hall. City Council regular meetings are televised live on Charter Channel 20. The City of San Luis Obispo is committed to including the disabled in all of its services, programs, and activities. Telecommunications Device for the Deaf (805) 781 -7410. Please speak to the City Clerk prior to the meeting if you require a hearing amplification device. For more agenda information, call 781-7100. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made avai lable for public inspection in the City Clerk’s office located at 990 Palm Street, San Luis Obispo, during normal business hours. Council Agenda Tuesday, February 21, 2012 2 CONSENT AGENDA The Consent Agenda is approved on one motion. Council Members may pull consent items to be considered after Business items. The public may comment on any item on the Consent Calendar. C1. OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID WITH CAL FIRE/SLO COUNTY FIRE DEPARTMENT. (HINES/COX) RECOMMENDATION: 1) Approve Operational Plan and Agreement for Automatic Aid between San Luis Obispo City Fire Department and CAL FIRE /San Luis Obispo County Fire Department. 2) Authorize Fire Chief to execute agreement with CAL FIRE/San Luis Obispo County Fire Department. C2. REQUEST FOR PROPOSALS – ARCHITECTURAL DESIGN SERVICES, SPECIFICATION NO. 90703-2012. (WALTER/MCGUIRE) RECOMMENDATION: 1) Approve the Request for Proposal (RFP) to provide Architectural Design Services for the Capital Improvement Program, Specification No. 90703-2012. 2) Authorize the City Manager to execute agreements with the selected consulting firms. 3) Authorize the Finance Director to execute and amend Purchase Orders for individual projects with consultants under agreement, in an amount not -to- exceed the authorized project budget. C3. PRIORITIES FOR USE OF SINSHEIMER PARK INCLUDING RECOMMENDATION FOR FUTURE USE OF SINSHEIMER STADIUM. (STANWYCK/BREMER) RECOMMENDATION: As recommended by the Advisory Committee on Shared Use of Recreational Facilities: 1) Approve the revised Priorities for Use of Sinsheimer Park. 2) In the future, when current Use Agreements expire, contract with only one non - recreational collegiate team for use of Sinsheimer Baseball Stadium. C4. CONSOLIDATION AND REORGANIZATION OF THE SHARED USE OF RECREATIONAL FACILITIES (SURF) COMMITTEE WITH THE PARKS AND RECREATION COMMISSION (PRC). (STANWYCK/BREMER) RECOMMENDATION: 1) Repeal Ordinance 906 (1981 Series), which established and defined the duties of the Joint Recreational Use of School District Property Committee (now known as the Shared Use of Recreational Facilities Committee or SURF), thereby eliminating the Committee. 2) As recommended by the Parks and Recreation Commission and the Shared Use of Recreational Facilities Committee: a. Consolidate and reorganize the Parks and Recreation Commission and SURF into one advisory body known as the Parks and Recreation Commission. b. Upon a vacancy on the Parks and Recreation Commission, consider appointing a former Shared Use of Recreational Facilities Committee member first to the Commission. Council Agenda Tuesday, February 21, 2012 3 3) Approve the attached amended and restated bylaws for the Parks and Recreation Commission reflecting this consolidation of duties, to become effective upon the effective date of the repeal of Ordinance 906 (1981 Series). C5. REPEAL OF A 2004 RESOLUTION AUTHORIZING CONFIDENTIALS, DEPARTMENT HEAD, AND MANAGEMENT PARTICIPATION IN THE SAN LUIS OBISPO EMPLOYEES RETIREMENT MEDICAL TRUST. (IRONS/STANWYCK) RECOMMENDATION: Adopt a resolution repealing Resolution No. 9562 (2004 Series) and terminating the confidentials, department head, and managers’ participation in the San Luis Obispo Employees Retirement Medical Trust. C6. SOFTWARE SOLUTIONS CONTRACT FOR ENERGOV TESTING AND TRAINING. (BOURBEAU/MCCLURE) RECOMMENDATION: Award a contract to Software Solutions for testing and training services on the EnerGov Solutions software and authorize the City Manager to execute the contract totaling $48,400. C7. TANK FARM ROAD & BROAD STREET WIDENING, SPECIFICATION NO. 90588. (WALTER/VANBEVEREN) RECOMMENDATION: 1) Approve plans and specifications for the Tank Farm Road & Broad Street Widening Project, Specification No. 90588. 2) Approve the transfer of $152,000 into the project’s construction and construction man agement phases from the following project accounts: $45,000 from the Highway 227 Relinquishment Signal Upgrades account, $100,000 from the 2011 Street Microsurfacing account, $3,000 from the Water Distribution System Improvements Master account for valve a djustments, and $4,000 from the Utility Collection System Improvements Master Account. 3) Authorize staff to advertise for bids and authorize the City Manager to award the contract if the lowest responsible bid is within the Engineer’s Estimate of $590,000. C8. COUNCIL PROTOCOL FOR ROLL CALL VOTES. (DIETRICK) RECOMMENDATION: Affirm Mayor's discretion to determine voting procedures for agenda items (No staff report will be produced). PUBLIC HEARING AND BUSINESS ITEMS 1. CONSIDERATION OF 2012 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING RECOMMENDATIONS. (JOHNSON/COREY – 30 MINUTES) Council Agenda Tuesday, February 21, 2012 4 RECOMMENDATION: As recommended by the Human Relations Commission (HRC): 1) Adopt a resolution to approve funding recommendations for $573,125 in CDBG funds for the 2012 Program Year. 2) Reallocate $212,901 of unexpended 2008, 2009 and 2010 CDBG funds from Curb Ramp ADA Street Improvements, Santa Rosa Park ADA Improvements, City of San Luis Obispo Housing Element Implementation and ROEM Corporation Property Acquisition for Affordable Housing (2201 Emily Street). 2. PUBLIC HEARING ON THE 2011-2012 PROGRAM OF PROJECTS FOR FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANTS. (WALTER/WEBSTER – 20 MINUTES) RECOMMENDATION: 1) Conduct a public hearing on the 2011-12 Federal Transit Administration Program of Projects. 2) As recommended by the San Luis Obispo Urbanized Area Technical Committee, adopt the proposed FY 2011 -12 Program of Projects and appropriate $1,318,592 in Federal Transit Administration grant funding for 2011-12 into the SLO Transit budget. 3)Adopt a resolution authorizing the Public Works Director to file a grant application and execute a grant agreement with the Fede ral Transit Administration for a total of $3,087,983. 3. 2011-12 MID-YEAR BUDGET REVIEW. (LICHTIG/BOURBEAU/MALICOAT – 1 HOUR) RECOMMENDATION: 1) Review and discuss the City’s financial condition and status of City goals at the mid-point of 2011-12. 2) Approve revenue and expenditure changes presented in the accompanying Mid-Year Budget Review document. 4. 2012 LEGISLATIVE ACTION PLATFORM. (DIETRICK – 20 MINUTES) RECOMMENDATION: 1) Adopt a resolution establishing a Legislative Action Platform for 2012. 2) Appoint the Mayor, City Attorney and City Manager to act as the primary legislative liaisons between the League of California Cities and the City of San Luis Obispo. 5. CITY COUNCIL “LEGALLY REQUIRED PARTICIPATION” SELECTION PROCESS FOR CONSIDERATION OF FIRE HAZARD MAP AMENDMENT OF THE GENERAL PLAN SAFETY ELEMENT. (DIETRICK – 15 MINUTES) RECOMMENDATION: Due to potential conflicts of interest of all City Council members, utilize a random means of selection specified by the City clerk to select three Council members to participate in Council’s consideration of proposed amendments to the fire hazard map in the Safety Element of the General Plan. Council Agenda Tuesday, February 21, 2012 5 COUNCIL LIAISON REPORTS (not to exceed 15 minutes) Council Members report on conferences or other City activities. Time limit—3 minutes. COMMUNICATIONS (not to exceed 15 minutes) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities. In add ition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) ADJOURN. Page intentionally left blank.