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Home My WebLink About02-21-2012 agnA council acenO a C I T Y O F S A N L U I S O B I S P O CITY HALL, 990 PALM STREE T Tuesday, February 21, 201 2 7 :00 p .m.REGULAR MEETING Council Chambe r 990 Palm Stree t Mayor Jan Mar x Council Members John Ashbaugh, Andrew Carter and Kath y Smith, Vice Mayor Dan Carpenter and Mayor Jan Mar x PLEDGE OF ALLEGIANC E PRESENTATION S SPAY DAY PROCLAMATION .(MARX —5 MINUTES ) PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA (not to exceed 15 minute s total ) The Council welcomes your input . You may address the Council by completing a speaker sli p and giving it to the City Clerk prior to the meeting . At this time, you may address the Counci l on items that are not on the agenda . Time limit is three minutes. State law does not allow th e Council to discuss or take action on issues not on the agenda, except that members of th e Council or staff may briefly respond to statements made or questions posed by person s exercising their public testimony rights (Gov . Code Sec . 54954 .2). Staff may be asked t o follow up on such items . Staff reports and other written documentation relating to each ite m referred to on this agenda are on file in the City Clerk's Office in Room 4 of City Hall . City Council regular meetings are televised live on Charter Channel 20 . The City of San Luis Obispo is committed t o including the disabled in all of its services, programs, and activities . Telecommunications Device for the Deaf (805) 781-7410 . Please speak to the City Clerk prior to the meeting if you require a hearing amplification device . For more agenda information, cal l 781-7100. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available fo r public inspection in the City Clerk's office located at 990 Palm Street, San Luis Obispo, during normal business hours . CALL TO ORDER : ROLL CALL : Council Agenda Tuesday, February 21, 201 2 CONSENT AGENDA The Consent Agenda is approved on one motion . Council Members may pull consent items to b e considered after Business items . The public may comment on any item on the Consent Calendar . Cl .OPERATIONAL PLAN AND AGREEMENT FOR AUTOMATIC AID WITH CA L FIREISLO COUNTY FIRE DEPARTMENT .(HINESICOX) RECOMMENDATION : 1) Approve Operational Plan and Agreement for Automatic Ai d between San Luis Obispo City Fire Department and CAL FIRE /San Luis Obispo County Fire Department . 2) Authorize Fire Chief to execute agreement with CAL FIRE/Sa n Luis Obispo County Fire Department . C2.REQUEST FOR PROPOSALS – ARCHITECTURAL DESIGN SERVICES , SPECIFICATION NO . 90703-2012 .(WALTER/MCGUIRE ) RECOMMENDATION : 1) Approve the Request for Proposal (RFP) to provid e Architectural Design Services for the Capital Improvement Program, Specification No . 90703-2012 . 2) Authorize the City Manager to execute agreements with the selecte d consulting firms . 3) Authorize the Finance Director to execute and amend Purchas e Orders for individual projects with consultants under agreement, in an amount not-to- exceed the authorized project budget . C3.PRIORITIES FOR USE OF SINSHEIMER PARK INCLUDIN G RECOMMENDATION FOR FUTURE USE OF SINSHEIMER STADIUM . (STANWYCK/BREMER ) RECOMMENDATION : As recommended by the Advisory Committee on Shared Use o f Recreational Facilities : 1) Approve the revised Priorities for Use of Sinsheimer Park . 2 ) In the future, when current Use Agreements expire, contract with only one non - recreational collegiate team for use of Sinsheimer Baseball Stadium . C4.CONSOLIDATION AND REORGANIZATION OF THE SHARED USE O F RECREATIONAL FACILITIES (SURF) COMMITTEE WITH THE PARKS AN D RECREATION COMMISSION (PRC).(STANWYCKIBREMER ) RECOMMENDATION : 1) Repeal Ordinance 906 (1981 Series), which established an d defined the duties of the Joint Recreational Use of School District Property Committe e (now known as the Shared Use of Recreational Facilities Committee or SURF), thereb y eliminating the Committee . 2) As recommended by the Parks and Recreatio n Commission and the Shared Use of Recreational Facilities Committee : a.Consolidate and reorganize the Parks and Recreation Commission and SUR F into one advisory body known as the Parks and Recreation Commission . b.Upon a vacancy on the Parks and Recreation Commission, consider appointing a former Shared Use of Recreational Facilities Committee member first to th e Commission . 2 Council Agenda Tuesday, February 21, 201 2 3) Approve the attached amended and restated bylaws for the Parks and Recreatio n Commission reflecting this consolidation of duties, to become effective upon th e effective date of the repeal of Ordinance 906 (1981 Series). C5.REPEAL OF A 2004 RESOLUTION AUTHORIZING CONFIDENTIALS , DEPARTMENT HEAD, AND MANAGEMENT PARTICIPATION IN THE SA N LUIS OBISPO EMPLOYEES RETIREMENT MEDICAL TRUST . (IRONS/STANWYCK) RECOMMENDATION : Adopt a resolution repealing Resolution No . 9562 (2004 Series ) and terminating the confidentials, department head, and managers' participation in th e San Luis Obispo Employees Retirement Medical Trust . C6.SOFTWARE SOLUTIONS CONTRACT FOR ENERGOV TESTING AN D TRAINING .(BOURBEAU/MCCLURE ) RECOMMENDATION : Award a contract to Software Solutions for testing and trainin g services on the EnerGov Solutions software and authorize the City Manager to execute the contract totaling $48,400 . C7.TANK FARM ROAD & BROAD STREET WIDENING, SPECIFICATION NO . 90588 .(WALTERNANBEVEREN ) RECOMMENDATION : 1) Approve plans and specifications for the Tank Farm Road & Broad Street Widening Project, Specification No . 90588 . 2) Approve the transfer of $152,000 into the project's construction and construction management phases from th e following project accounts : $45,000 from the Highway 227 Relinquishment Signa l Upgrades account, $100,000 from the 2011 Street Microsurfacing account, $3,000 fro m the Water Distribution System Improvements Master account for valve adjustments, an d $4,000 from the Utility Collection System Improvements Master Account . 3) Authoriz e staff to advertise for bids and authorize the City Manager to award the contract if th e lowest responsible bid is within the Engineer's Estimate of $590,000 . C8.COUNCIL PROTOCOL FOR ROLL CALL VOTES .(DIETRICK ) RECOMMENDATION : Affirm Mayor's discretion to determine voting procedures fo r agenda items (No staff report will be produced). PUBLIC HEARING AND BUSINESS ITEM S 1 .CONSIDERATION OF 2012 COMMUNITY DEVELOPMENT BLOCK GRAN T (CDBG) FUNDING RECOMMENDATIONS .,(JOHNSON/COREY — 3 0 MINUTES) 3 Council Agenda Tuesday, February 21, 201 2 RECOMMENDATION : As recommended by the Human Relations Commission (HRC): 1) Adopt a resolution to approve funding recommendations for $573,125 in CDBG fund s for the 2012 Program Year . 2) Reallocate $212,901 of unexpended 2008, 2009 an d 2010 CDBG funds from Curb Ramp ADA Street Improvements, Santa Rosa Park AD A Improvements, City of San Luis Obispo Housing Element Implementation and ROE M Corporation Property Acquisition for Affordable Housing (2201 Emily Street). 2.PUBLIC HEARING ON THE 2011-2012 PROGRAM OF PROJECTS FO R FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANTS . (WALTER/WEBSTER – 20 MINUTES ) RECOMMENDATION : 1) Conduct a public hearing on the 2011-12 Federal Transi t Administration Program of Projects . 2) As recommended by the San Luis Obisp o Urbanized Area Technical Committee, adopt the proposed FY 2011-12 Program o f Projects and appropriate $1,318,592 in Federal Transit Administration grant funding fo r 2011-12 into the SLO Transit budget . 3)Adopt a resolution authorizing the Public Work s Director to file a grant application and execute a grant agreement with the Federa l Transit Administration for a total of $3,087,983 . 3.2011-12 MID YEAR BUDGET REVIEW .(LICHTIG/BOURBEAU/MALICOAT -1 HOUR) RECOMMENDATION : 1) Review and discuss the City's financial condition and status o f City goals at the mid-point of 2011-12 . 2) Approve revenue and expenditure changes presented in the accompanying Mid-Year Budget Review document . 4.2012 LEGISLATIVE ACTION PLATFORM .(DIETRICK – 20 MINUTES ) RECOMMENDATION : 1) Adopt a resolution establishing a Legislative Action Platfor m for 2012 . 2) Appoint the Mayor, City Attorney and City Manager to act as the primar y legislative liaisons between the League of California Cities and the City of San Lui s Obispo . 5.CITY COUNCIL "LEGALLY REQUIRED PARTICIPATION" SELECTIO N PROCESS FOR CONSIDERATION OF FIRE HAZARD MAP AMENDMENT O F THE GENERAL PLAN SAFETY ELEMENT .(DIETRICK -15 MINUTES ) RECOMMENDATION : Due to potential conflicts of interest of all City Council members , utilize a random means of selection specified by the City clerk to select three Counci l members to participate in Council's consideration of proposed amendments to the fir e hazard map in the Safety Element of the General Plan . 4 Council Agenda Tuesday, February 21, 201 2 COUNCIL LIAISON REPORTS (not to exceed 15 minutes ) Council Members report on conferences or other City activities . Time limit—3 minutes . COMMUNICATIONS (not to exceed 15 minutes ) At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on his or her activities . In addition, subject to Council Policies an d Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter, or take action to direc t staff to place a matter of business on a future agenda . (Gov. Code Sec. 54954 .2) ADJOURN . 5 Page intentionally lef t blank .