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Home My WebLink About02/15/1994, C-4 - JOINT POWERS AGREEMENT FOR CROSSING GUARD SERVICES SII MEETING DATE: I� MY o Sari LUIS OBISPO ITEM NUMBER• ��Mal�l►��Illllfl�� t � COUNCIL AGENDA REPORT FROM: James M. Gardiner, Chief of Police. � SUBJECT: Joint Powers Agreement for Crossing Guard Services CAO RECOMMENDATION: Approve the Joint Powers Agreement and authorize the Mayor to execute the agreement on behalf of the City. DISCUSSION: As part of on-going budget concerns, the Police Department has been working with the San Luis Coastal Unified School District (SLCUSD) to ensure crossing guard services for our school age children. After much discussion, the attached Joint Powers Agreement has been drafted. The Police Department and the SLCUSD have developed the agreement to share the responsibility for this service by off-setting City costs with a flat fee of $20,000 for the remainder of the 1993-94 budget year. In the 1994-95 budget year, the Police Department will continue to operate the program with the SLCUSD paying all related costs plus a 20% administration fee. Based on current costs this will result in revenue into the City of approximately $45,000 in 1994-95. It was agreed that the program and the agreement will be reevaluated as the City begins drafting the 1995-97 financial plan. On January 4, 1994 the SLCUSD Board of Education approved the JPA. FISCAL IMPACT: The agreement will return $20,000 to the General Fund for 1993-94 and approximately $45,000 for the 1994-95. This offsets current City costs of approximately $32,000 for crossing guard salaries and will cover costs of program administration in the Police, Personnel, and Finance Departments. ALTERNATIVE: ■ Have the SLCUSD take over crossing guard program entirely. While a topic of discussion, the SLCUSD indicated that they needed time to review the personnel, training, and related issues. Since the City and the SLCUSD have built a strong bond of cooperation in these difficult budget times and since they fully cover program costs in 1994-95, it is not recommended that the program be transferred at this time. ATTACHMENTS: 1. Joint Powers Agreement 2. Agenda Report from January 4, 1994 SLCUSD meeting 3. Letter from Assistant Superintendent Livingston Joint Powers Agreement Regarding Crossing Guard Services between San Luis Coastal Unified School District and City of San Luis Obispo WHEREAS San Luis Coastal Unified School District (hereafter "School District" has authority over students and their educational endeavors; and WHEREAS The City of San Luis Obispo (hereafter "City") provides for the safety of the public, including K-12 students, and has the necessary knowledge and powers of enforcement; and WHEREAS it is the desire of both agencies and it is in their best interests and that of the general public to provide for the safety of K-12 students who are on their way to and from school, consequently crossing the streets in the community. NOW, THEREFORE, the School District and the City agree as follows: 1. Both agencies agree to enter into a joint powers agreement for the provision of crossing guard services. 2. For the 1993-94 school year, School District agrees to contribute to City $20,000 for the operation of crossing guard services within the City of San Luis Obispo. 3. For the 1994-95 school year, School District agrees to contribute to City a sum equal to the City's costs of providing crossing guard services within the City of San Luis Obispo. Such costs include, but are not limited to, salaries, benefits, equipment, uniforms, and training. Additionally, School District agrees to pay 20% of the direct costs as a management fee to the City for the maintenance and supervision of the program. 4. City agrees to operate the program for crossing guard services at the same scope and size existing in the 1993-94 school year. Any increase in hours and the number of crossing guards must first be agreed upon mutually by both parties. 5. City agrees to operate the crossing guard program under the general guidelines contained in this Joint Powers Agreement. If such approval is not obtained by February 15, 1994, then either party may terminate this Agreement at its sole discretion upon giving sixty days' advance written notice. 6. Subsequent to approval of the Joint Powers Agreement by both parties, the program for crossing guard services shall be ongoing, and shall remain in force until terminated by either party. Either party may terminate this Agreement by notifying the other party in writing one hundred twenty (120) days prior to June 30 of the then current fiscal year. San Luis Coastal Unified School District City of San Luis Obispo By: By: Robert M. Berns, M.D. President Date Peg Pinard Date Board of Education Mayor =ST: APPROVED: By: By: Q(_ra ,C-N ✓ JGlcgrult n 1131 �y Diane Gladwell Date Tleiff Jorgensen( 'a,, Date City Clerk City Attorney �_lf�� SAN LUIS COASTAL UNIFIED SCHOOL DISTRICT REGULAR BOARD MEETING AGENDA January 4, 1994 ITEM NO.: 18. TOPIC: Approval of Joint Powers Agreement Between City of San Luis Obispo and San Luis Coastal Unified School District: Crossing Guards PREPARED BY: Rory Livingston WILL BE PRESENTED BY: Rory Livingston TYPE OF ITEM: Action/Discussion DESCRIPTION OF AGENDA ITEM: As part of the State's budget adoption, local governments were relieved from responsibility for funding crossing guard services. The administration was asked to pursue agreements with the various agencies to continue crossing guard services within district boundaries. This agenda item is presented to formalize an agreement with the City of San Luis Obispo. With the early agenda deadline because of the holidays, confirmation has not yet been received from the City. The agreement is being reviewed as to form and content by the city attorney. Once that approval has been given, the City will ratify the agreement. It is anticipated this will occur prior to the Board of Education's meeting and review of this agreement. Copies of the tentative agreement are attached. Should the City request any appropriate changes, these will be incorporated and revised documents presented to the Board of Education for consideration. FISCAL IMPACT: The tentative agreement provides that the District will reimburse the City the actual cost plus 20% for administrative overhead to operate the program. This is estimated to be $55,000. RECOMMENDATION: Contingent upon approval by the San Luis Obispo City Attorney, it is recommended that the Board of Education approve the agreement for crossing guard services with the City of San Luis Obispo. ADDITIONAL INFORMATION: Attached: Yes No Available: Yes No 18.1 _ �'-3 Board of Education Minutes January 4, 1994 ACTION/CONSENT 14. Personnel: Certificated and Classified Certificated and Classified personnel items, as presented in the Personnel agenda, were recommended for approval. 15. Donations It was recommended that donations, as listed in the agenda, be Donations gratefully accepted and the Superintendent instructed to write letters of appreciation as appropriate. 16. Approval of Purchase Orders Purchase Orders for the period November 30—December 15, 1993, Purchase were recommended for approval. Orders 17. 1993-94 Furniture and Equipment Requests Furniture and Equipment Requests, as listed in the agenda, were FERS recommended for purchase. 18. Approval of Joint Powers Agreement Between City of San Luis Obispo and SLCUSD: Crossing Guards It was recommended that the agreement with the City of San Luis Crossing Guards Obispo for crossing guard services be approved. 19. Extended Field Trip Proposal: San Luis Obispo High School to Reno, Nevada An out-of-state extended field trip for the San Luis Obispo High Extended Field School Concert Choir was recommended for approval. Trip Proposal 20. Approval of Waiver Application: School Improvement Program The School Improvement Program Waiver Application to the State Waiver Department of Education was recommended to be approved for filing. Application, SIP 21. Approval of Waiver Application: Program Quality Review (POR) for Hawthorne School The Hawthorne School Program Quality Review Application to the waiver State Department of Education was recommended to be approved for Application, filing. PQR Hawthorne ACTION 22. Action on Consent Agenda Items A motion was passed to approve the consent agenda as presented. Action on (Wheeler/Morris) Consent Agenda (Bems/Botwin/Hood/McElhinney/Morris/Wheeler voted AYE; Forbes absent) 2.11 �-41-j/ San Luis Coastal Uni.fied School district 1499 SAN LUIS DRIVE SAN LUIS OBISPO • CA • 93401-3099 Telephone: (805) 543-2010 January 19, 1994 HAND DELIVERED Mr. Jim Gardiner Chief of Police City of San Luis Obispo 1042 Walnut Street San Luis Obispo, CA 93401 Dear Chief Gardiner. Please find enclosed a copy of the agenda item presented to the San Luis Coastal Unified School District Board of Education on January 4, 1994. At that meeting, the Board approved the joint powers agreement with the City of San Luis Obispo. We are awaiting a signature from our current Board president, Dr. Robert Berns. Duplicate originals will be provided to you for signature by Mayor Pinard following the City's approval. Sincerely, `1��>-,L RORY L. LIVINGSTON ti Assistant Superintendent, Business RLL:mkh Enclosure C MXNGUARD.119 _L District Superintendmt EDWIN DEMON,Ed-D. J