HomeMy WebLinkAbout03/01/1994, C-4 - AMENDMENT NO. 3 TO THE CONTRACT WITH WOODWARD-CLYDE CONSULTANTS FOR THE SALINAS RESERVOIR EXPANSION PROJECT. ��UiIII� I�IIIIII��IIIIUI�I '1< MEETING DATE:
city of san pais oB�spo March 1 1994
COUNCIL AGENDA REPORT ITEM NUMBER�r
FROM: John Moss ' Prepared By: Gary W. Henderson •-!
Utilities Director Water Division Manager
SUBJECT: Amendment No. 3 to the contract with Woodward-Clyde Consultants for the
Salinas Reservoir Expansion Project.
CAO RECOMMENDATION:
By Motion, approve Amendment No. 3 to the contract with Woodward-Clyde Consultants for
the Salinas Reservoir Expansion Project increasing the maximum compensation by $13,600.
DISCUSSION:
The City Council approved the contract with Woodward-Clyde Consultants on March 3, 1992
for the preparation of the environmental impact report for the Salinas Reservoir Expansion
Project. Following certification of the environmental impact report by Council, there are a
number of issues which must be addressed prior to implementation of the project. The next
milestone for the project involves the transfer of ownership from the U.S. Army Corps of
Engineers (ACOS) to the San Luis Obispo Flood Control and Water Conservation District. This
amendment to the existing contract with Woodward-Clyde will define the scope of work for the
next phase (Phase In of the Salinas Reservoir Expansion Project.
Woodward-Clyde, City and County staff have met with the ACOE in an effort to clarify the
studies and other requirements which are necessary to accomplish the property transfer. The
ACOE has been unable to adequately define the scope of work which will be required.
Therefore, the approach recommended at this point is for Woodward-Clyde to prepare a detailed
scope of work that is intended to comply with the general requirements outlined by the ACOE
in previous meetings. This detailed work scope will be presented to the ACOS for their
approval so that accurate cost estimates based on a well defined work scope can be provided by
Woodward-Clyde Consultants for the Phase II portion of the project. The additional items to
be included as part of this amendment are outlined below.
Amendment No. 3 - Scope of Work:
■ Develop preliminary Phase II strategy and meet with City staff to discuss work
scope and approach for Phase H work
■ Prepare preliminary draft work scope for NEPA Compliance and associated
ACOE required property transfer studies
■ Incorporate City's comments on preliminary draft work scope and send draft
work scope to ACOE
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COUNCIL AGENDA REPORT
■ Meet with the ACOS in Los Angeles to discuss the proposed work scope and to
solicit ACOE changes/refinements/agreements
■ Follow-up with ACOE staff to incorporate their comments and to prepare final
work scope in format required by the ACOE
■ Refine and reformat final work scope and package together with other required
Phase II work effort scopes (e.g., agency consultation and coordination) into
contract amendment for consideration by Council
■ Attend meeting, if necessary, with State Water Resources Control Board to
ascertain if the environmental impact report provides sufficient information
relative to their pending decision concerning the time extension request for the
Salinas Reservoir Water Rights Permit No. 5882
The current strategy for proceeding to the construction phase of the project involves two phases
of work as outlined below:
Phase II - This phase. involves National Environmental Policy Act (NEPA)
compliance and additional studies associated with the property transfer.
The additional studies include hazardous material evaluation and
clearances, cultural resource evaluation and compliance, and may involve
additional biological surveys. Consultation and coordination with
California Department of Fish and Game, the U.S. Fish and Wildlife
Service, and the ACOS will occur to identify these agencies concerns and
requirements, particularly with respect to sensitive biological resources.
Phase III - This phase would occur once the ownership transfer and environmental
issues have been resolved and project implementation is not obstructed by
these obstacles. Included in this phase are acquiring permits from
regulatory agencies, detailed mitigation monitoring plans, preparation of
detailed plans and specifications for both the dam and recreational
facilities, and mitigation implementation plans.
FISCAL EMPACT:
Approval of the recommended amendment will increase the existing contract with Woodward-
Clyde Consultants from $315,800 to $329,400. A total of$52,000 remains in available budget
which has not been encumbered for studies related to the Salinas Reservoir Wansion Project,
so the additional $13,600 will be taken from existing budget with no additional appropriation
necessary at this time.
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Attachment: A. Amendment No. 3
AMENDMENT NO. 3
CONSULTANT SERVICE CONTRACT
BETWEEN CITY OF SAN LUIS OBISPO
AND WOODWARD-CLYDE CONSULTANTS
THIS AMENDMENT NO. 3, made in duplicate and entered into this day of
March, 1994, by and between the City of San Luis Obispo (herein referred to as City) and
Woodward-Clyde Consultant (herein referred to as Consultant), provides for changes to the
Consultant Service Contract dated March 4, 1992, as follows:
WITNESSETH:
WHEREAS, City and Consultant completed and issued the Draft Environmental Impact
Report for the Salinas.Reservoir Expansion Project, and conducted Public Hearings in San Luis
Obispo and Paso Robles;
WHEREAS, the U.S. Army Corps of Engineers (ACOE) owns Salinas Reservoir/Dam
and the surrounding property and has stipulated that the property must be transferred to local
control prior to project approval and implementation;
WHEREAS, a number of studies and surveys must be completed to allow the ACOE to
transfer the property;
WHEREAS, the ACOS have not provided information and detail sufficient to define the
scope of work for the studies necessary to allow the transfer to occur;
WHEREAS, Consultant has offered to provide the required services to prepare a detailed
scope of work for Phase II of the Salinas Reservoir Expansion Project on the terms and
conditions set forth in the AGREEMENT and as modified by this AMENDMENT;
NOW, THEREFORE, in consideration of their mutual covenants the parties hereto agree
as follows:
1. Description of Project. The basic description of the Project, as provided in
Exhibit A to the Agreement remains unchanged.
2. Scone of Services. The Scope of Services, as set forth in Exhibit A to the
Agreement is modified to add the following (refer to Attachment I of this
Amendment No. 3 for more information):
-A. Develop preliminary Phase 11 strategy and meet with City staff to discuss
work scope and approach for Phase 11 work
1
B. Prepare preliminary draft work scope for NEPA Compliance and
associated ACOE required property transfer studies
C. Incorporate City's comments on preliminary draft work scope and send
draft work scope to ACOE
D. Meet with the ACOE in Los Angeles to discuss the proposed work scope
and to solicit ACOE changes/refinements/agreements
E. Follow-up with ACOE staff to incorporate their comments and to prepare
final work scope in format required by the ACOE
F. Refine and reformat final work scope and package together with other
required Phase II work effort scopes (e.g., agency consultation and
coordination) into contract amendment for consideration by Council
G. Attend meeting, if necessary, with State Water Resources Control Board
to ascertain if the environmental impact report provides sufficient
information relative to their pending decision concerning the time
extension request for the Salinas Reservoir Water Rights Permit No. 5882
3. Compensation. The cost estimate in Exhibit A of the AGREEMENT shall be
changed to increase the maximum compensation by $13,600 to $329,400. All
other terms for compensation remain unchanged.
IN WITNESS WHEREOF, the parties hereto have executed this AMENDMENT on the
year and date first written above.
CITY OF SAN LUIS OBISPO WOODWARD-CLYDE CONSULTANTS
By:
Mayor
ATTEST:
City Clerk
2
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Woodward-lyde At' ATTACHMENT
Consultants
Engineering a sciences applied to the earth a its environment
February 4, 1994
Project No. 916B131B
Mr. Gary Henderson
Water Division Manager
City of San Luis Obispo
955 Morro Street
San Luis Obispo, California 93401
Subject: Addendum to Existing Contract to Provide for Coordination with the U.S.
Army Corps of Engineers (ACOE)-Los Angeles District to Ascertain ACOE
NEPA-Related Requirements for Phase II of the Salinas Reservoir Property
Transfer Project and for Meeting With State Water Resources Control Board
(SWRCB) in Sacramento Regarding CEQA Compliance/Water Rights Issues
Dear Mr. Henderson:
As per your direction and the agreements reached at our meeting with you and John Moss
yesterday, this letter presents Woodward-Clyde's approach and cost estimate to perform the
subject scope of services.
ACOE COORDINATION
The overall purpose of this add-on assignment is to more clearly ascertain the ACOE's
requirements for NEPA compliance and related studies associated with Phase II, the property
transfer. Woodward-Clyde plans to use the information gained from this work to help
develop a detailed strategy and scope of services for the next phase of the project, and to
establish mutual understandings regarding ACOE/City of San Luis Obispo/County of San
Luis Obispo/Woodward-Clyde responsibilities and interactions in completing the property
transfer process.
Anticipated Coordination Requirements
We envision that the property transfer (Phase II of the project) will include the following
tasks, which will require Woodward-Clyde support services to the City:
• National Environmental Policy Act (NEPA) compliance
B\916B131B\RR-PRO keb Fcbruary 4. 1994
5951 Encina Road.Suite 200 Santa Barbara.California 93117
(805)964.6010 • Fax(805)964-0259
Woodward-Cly.,.a w
Mr. Gary Henderson
City of San Luis Obispo
February 4, 1994
Page 2
• Hazardous Material Evaluation and Clearances
• Cultural Resource Evaluation and Compliance
• Agency Consultation and Coordination (CDF&G, USFWS, and ACOE)
Phase II of the project may also involve additional biological surveys, if required by
regulatory agencies. Woodward-Clyde recommends on-going coordination and consultation
with the California Department of Fish and Game (CDF&G), the U.S. Fish and Wildlife
Service (USFWS), and the ACOE so that we can solicit these agencies concerns and
requirements, particularly with respect to sensitive biological resources (i.e., T and E plants/
animals, wetlands, and riparian habitat). If required, additional biological surveys could
potentially be performed in the spring of 1994 to meet agencies' requirements.
Woodward-Clyde assumes that project design, permitting, and the Mitigation Monitoring
Plan development and implementation efforts would not be performed until after completion
of Phase II services.
Please note that our proposed approach to working with the ACOE and for scoping the
NEPA compliance effort is based on the assumption that the City will receive full
cooperation and support of ACOE staff and the County; unless this support is received in a
timely manner, the cost and effort to achieve the property transfer and NEPA compliance
may need to be increased.
Proposed Scope and Cost Estimate for Ascertaining ACOE NEPA Requirements
Woodward-Clyde estimates our costs at $11,475 to prepare for and to complete the ACOS
consultation and to develop a strategy and work plan for Phase II NEPA Compliance and
other key property-transfer related services. This estimate is based on performance of the
following tasks:
• Task 1: Develop Preliminary Phase II Strategy and Meet with City Staff to
Discuss Work Scope and Approach for Phase II Work (including
preparation for meeting)
B1916B131B\RR.PR0 teb February 4, 1994
Woodward-Clyde Consultants
C-4--6
Woodward-Oyes_ 4@1
Mr. Gary Henderson
City of San Luis Obispo
February 4, 1994
Page 3
• Task 2: Prepare Preliminary Draft Work Scope for NEPA Compliance and
Associated ACOE-Required Property Transfer Studies
• Task 3: Incorporate City's Comments on the Preliminary Draft Work
Scope and Send Draft Work Scope to the ACOE
• Task 4: Meet with the ACOE in Los Angeles to Discuss the Proposed
Work Scope and to Solicit ACOE Changes/Refinements/
Agreements
• Task 5: Follow-up with ACOE Staff to Incorporate Their Comments and
to Prepare Final Work Scope in Format Required by the ACOE
• Task 6: Refine and Reformat Final Work Scope and Package Together
With Other Required Phase II Work Effort Scopes (e.g., Agency
Consultation and Coordination) Into Contract Amendment for
Consideration by the San Luis Obispo City Council
Woodward-Clyde estimates that our level of effort to perform the six tasks listed above will
require about 102 staff hours by senior personnel (plus expenses), broken down as follows:
• Task 1 = 20 hours (R. Ray, K. Julian)
• Task 2 = 28 hours (based on previous discussions with the ACOE staff)
• Task 3 = 6 hours (limited to one iteration of revisions)
• Task 4 = 24 hours (R. Ray, K. Julian, and S. Glass; limited to one meeting)
• Task 5 = 18 hours (limited to one iteration of revisions)
• Task 6 = 6 hours (assumes Woodward-Clyde services are limited to
preparing Contract Amendment Work Scope and Cost Estimate)
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Woodward-Clyde Consultants
Woodward-Ch ;
Mr. Gary Henderson
City of San Luis Obispo
February 4, 1994
Page 4
SWRCB COORDINATION
The purpose of this work effort is to ascertain if the SWRCB-Division of Water Rights has
any additional CEQA compliance-related requirements or concerns relative to their pending
decision on whether to grant the City's request for a time extension for the existing Water
Rights Permit (Number 5882). It is expected that this work effort will require one trip (with
City representatives) to Sacramento and a limited amount of follow up to address any
additional data requests that the SWRCB may have related to downstream water rights issues.
Woodward-Clyde estimates that our level of effort to perform this task will require about 14
hours of senior personnel time, plus expenses (round trip airfare, rental car, etc.). We
estimate our total costs for this task at $2,125, based on the aforementioned assumptions
regarding the level of effort required.
SUMMARY
Woodward-Clyde estimates that our total cost to perform the specified ACOE and SWRCB
coordination and Phase 11 scope development services at $13,600.
Woodward-Clyde assumes that these services would be performed as an amendment to and
in accordance with the terms of our existing contractual agreement with the City. We are
prepared to initiate Tasks 2 through 6 of the subject services as soon as written authorization
is received from the City (note: Task 1 was completed on February 3, 1994). Please return
a signed copy of the authorization at the end of this letter to us as soon as possible in order
to avoid further delay.
We appreciate the opportunity to continue to serve the City on this important project. Please
contact the undersigned at (805) 964-6010 if you have any questions or comments.
Sincerely,
R. Keith Julian Robert Ray
Vice President Project Manager
11\916B131B\RR-PRO keb Fcbmary 4, 1994
Woodward-Clyde Consultants