HomeMy WebLinkAboutItem 4b. GRANT REPORT REVIEW WORKSHEET INTRODUCTION AND OVERVIEW Item 4b
Human Relations Commission
Agenda Report
For Agenda of: 5/6/2026
Item Number: 4b
FROM: Samantha Vethavanam, DEI Administrative Specialist
Phone Number: (805) 781-7064
E-mail: svethava@slocity.org
SUBJECT: GRANT REPORT REVIEW WORKSHEET INTRODUCTION AND
OVERVIEW
RECOMMENDATION
Receive an overview of the new Grant Report Review Worksheet.
BACKGROUND
The Human Relations Commission (HRC) is tasked with reviewing grant applications for
City grants related to diversity, equity, inclusion, access, and belonging and providing
funding recommendations to City Council for final approval. Once funding
recommendations are approved by City Council and grant programs are implemented,
the HRC is then tasked with reviewing and providing feedback on the grantees’ mid-year
and final program reports. This provides the Commissioners with the opportunity to dive
deeply into grant initiatives recommended by them, approved by City Council, and funded
by the City.
As noted to the Commissioners and to the public during the April 1, 2026, HRC meeting,
the Commissioners have recently shifted from acting as liaisons for individual grant
recipients to being Grant Report Reviewers. Under this updated approach,
Commissioners will focus on reviewing grant reports and program summaries to support
informed discussion of program outcomes, community needs, and emerging trends
during HRC meetings.
As a part of this, staff from the Office of Diversity, Equity, and Inclusion have created an
HRC Grant Report Review Worksheet (Attachment A) to help guide the Commissioners
as they review grantee’s mid-year and final program reports. The worksheet will not only
ensure consistency in review but will also provide clarity on what the City’s priorities for
the grants are.
The HRC Grant Report Review Worksheet consists of seven (7) main sections that largely
mirror the sections in the reports that grantees must submit. These sections include:
Program Overview, which asks for a summary of the program activities
Outcome and Metrics, which asks what outcomes were achieved
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Item 4b
Community Impact, which asks about the benefit to the City
Access & Belonging, which asks if the report demonstrates efforts to support
inclusion and belonging
Challenges or Barriers, which asks about the grantees barriers during the reporting
period
Emerging Needs or Trends, which asks if the grantee highlighted any community
needs important for the HRC to note
Key Takeaways for HRC Discussion, which asks Commissioners to choose three
(3) important points to share
For final program reports only, there will be a section for an overall program reflection.
ATTACHMENTS
A - HRC Grant Report Review Worksheet
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HRC Grant Report Review Worksheet
Reviewers Role and Lens of Grant Report
Human Relations Commissioners review grant reports to support discussion about
program outcomes, community needs, and emerging trends related to City-funded
programs. In this role, Commissioners apply the Commission’s lens of inclusion,
access, and belonging to help identify how programs are supporting the well-being of
the community and where service gaps or opportunities may exist.
Organization Name:
Grant Program:
☐ Human Services Grant
☐ DEI High Impact Grant
Report ing Period:
☐ Mid -Year
☐ Final
Grant Year :
Grant Report Reviewer:
1. Program Overview
Briefly summarize the program activities reported.
• What services or activities were delivered?
• Who was served?
Notes:
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2. Outcomes and Metrics
Based on the report submitted, what outcomes were achieved?
Examples may include:
• number of participants served
• programs delivered
• community engagement activities
• partnerships developed
Notes:
3. Community Impact
How does this program appear to benefit the City of San Luis Obispo
community?
Consider:
☐ Addresses a gap in services
☐ Supports historically underserved communities
☐ Improves access to resources or opportunities
☐ Strengthens community connection or belonging
Notes:
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4. Access & Belonging
Did the report demonstrate efforts to support inclusion, access, and belonging
within the program?
☐ Yes
☐ Some evidence
☐ Not clearly addressed
Notes:
5. Challenges or Barriers
Did the organization report any challenges or barriers during this reporting
period?
Examples:
• staffing challenges
• demand exceeding capacity
• program implementation barriers
Notes:
6. Emerging Needs or Trends
Did the report highlight any community needs or trends that may be important for
the Commission to note?
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Notes:
7. Key Takeaways for HRC Discussion
What are the three most important points to share during the Commission
meeting?
1.
2.
3.
Final Program Reports Only, Overall Program Reflection
Based on the report, what stands out most about the program’s impact this year?
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