HomeMy WebLinkAboutItem 5c - Declaration of Surplus Equipment and Authorization for Sale (Utilities) Item 5c
Department: Utilities
Cost Center: 4001, 5008, 6003
For Agenda of: 5/19/2026
Placement: Consent
Estimated Time: N/A
FROM: Aaron Floyd, Public Works & Utilities Director
Prepared By: Shane Whittington, Utilities Business Manager
SUBJECT: DECLARATION OF SURPLUS EQUIPMENT AND AUTHORIZATION FOR
SALE (FLEET MAINTENANCE, OFFICE, AND WATER TREATMENT
ASSETS)
RECOMMENDATION
Adopt a resolution declaring the listed equipment as surplus and authorizing staff to sell
the equipment in accordance with City policies.
POLICY CONTEXT
Charter Section 906 states that “The City Council, by ordinance or resolution, shall adopt
policies and procedures that shall be applicable to the sale or lease of City proper ty.”
On January 20, 2009, the City Council adopted policies and procedures governing the
disposition of surplus City property through Resolution No. 10052, as reflected in Sections
480-A and 480-B of the Financial Management Manual.
Consistent with these policies, the items identified in this report are no longer needed for
City operations and are recommended for designation as surplus. Several items have an
estimated value exceeding $1,000 and therefore require City Council approval by
Resolution (Attachment A) prior to sale.
DISCUSSION
Background
The City has established policies and procedures governing the designation and disposal
of surplus property. This report identifies items from the Community Development and
Public Works and Utilities Departments that are no longer needed, retain value, and
require City Council approval prior to sale.
Surplus Items
The items being requested for surplus designation are summarized in Table 1 below.
Photographs and brief descriptions of these items are provided in Attachment B.
Page 21 of 415
Item 5c
Table 1. Item for Surplus Designation
These assets include approximately $10,750 in fleet maintenance equipment and $2,450
in office equipment. The four water treatment assets have an indeterminate market value
due to their specialized applications, system compatibility considerations, and regulatory
requirements in California.
CONCURRENCE
The City’s Finance Department concurs with the staff recommendation.
PREVIOUS COUNCIL ACTION
On September 19, 2023, the Public Works and Utilities Department brought Item 6c to
Council for disposing of surplus assets. Council approved this item.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended
action in this report, because the sale of surplus property is not a “project” as defined by
CEQA Guidelines Section 15378.
#Equipment Name Category Program Quantity Amount Per Unit Total Expected Amount
1
Autocrane (Truck
Mounted Portable Crane)
Fleet
Maintenance 5008-Fleet (General Fund)3 2,500.00$ 7,500.00$
2
Miller Welder
(MillerMatic 251)
Fleet
Maintenance 5008-Fleet (General Fund)1 1,500.00$ 1,500.00$
3
Miller Welder (Miller
Thunderbolt XL)
Fleet
Maintenance 5008-Fleet (General Fund)1 750.00$ 750.00$
4
Baldor Chopsaw
(Industrial Chop Saw)
Fleet
Maintenance 5008-Fleet (General Fund)1 1,000.00$ 1,000.00$
5
Plan Depth (36") Filing
Cabinet Office Equipment
4001-Community Development
Administration (General Fund)4 300.00$ 1,200.00$
6 Locking File Cart Office Equipment
4001-Community Development
Administration (General Fund)1 100.00$ 100.00$
7
Metal 2 Drawer filing
cabinet Office Equipment
4001-Community Development
Administration (General Fund)2 400.00$ 800.00$
8
Metal 3 Drawer filing
cabinet Office Equipment
4001-Community Development
Administration (General Fund)1 350.00$ 350.00$
9 Portable Transfer Switch
Water Treatment
Equipment
6003-Water Treatment (Water
Fund)1 TBD TBD
10
Cummins/Onan
Generator
Water Treatment
Equipment
6003-Water Treatment (Water
Fund)1 TBD TBD
11
Pulsafeeder Shadow
Chemical Pump
Water Treatment
Equipment
6003-Water Treatment (Water
Fund)1 TBD TBD
12 Portable Hepa Air Filter
Water Treatment
Equipment
6003-Water Treatment (Water
Fund)1 TBD TBD
Total 13,200.00$
Page 22 of 415
Item 5c
FISCAL IMPACT
Budgeted: No Budget Year: 2025-26
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal
Fees
Other:
Total $ $ $ $
Proceeds from the sale of surplus items will be returned to the originating funds (General
Fund and Water Fund). Staff anticipates the sale of these surplus items will generate
approximately $13,200 in General Fund revenue. The water treatment assets have an
indeterminate market value. Consequently, the amount of revenue to be generated for
the Water Fund is uncertain.
ALTERNATIVE
Deny surplus designation and sale. The City Council could reject the proposed surplus
designation and direct staff to retain the items. The identified items are no longer needed
for City operations. If the Council rejects the proposed surplus designation, then the items
would be retained in storage with no identified use.
ATTACHMENTS
A – Draft Resolution Declaring Certain City Property as Surplus and Authorizing Its Sale
B – Surplus Asset Photographs and Descriptions
Page 23 of 415
Page 24 of 415
R ______
RESOLUTION NO. _____ (2026 SERIES)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS
OBISPO, CALIFORNIA, DECLARING CERTAIN CITY PROPERTY AS
SURPLUS AND AUTHORIZING ITS SALE
WHEREAS, on January 20, 2009, the City Council adopted policies and
procedures governing the disposition of surplus City property through Resolution No.
10052, as reflected in Sections 480-A and 480-B of the Financial Management Manual;
WHEREAS, the equipment identified in this report is no longer needed for City
operations, retains value, and, in certain instances, requires City Council approval prior
to sale in accordance with City policies.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis
Obispo that the equipment identified in Table 1 attached as Exhibit A. Item for Surplus
Designation is hereby declared surplus, and staff is authorized to sell such equipment in
accordance with City policies. Proceeds from the sale of surplus items will be returned to
the originating funds (General Fund and Water Fund).
Upon motion of Council Member ___________, seconded by Council Member
___________, and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing resolution was adopted on 19th day of May 2026.
___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
Page 25 of 415
Resolution No. _____ (2026 Series) Page 2
Exhibit A
R ______
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
City of San Luis Obispo, California, on ______________________.
___________________________
Teresa Purrington
City Clerk
Page 26 of 415
Resolution No. _____ (2026 Series) Page 3
Exhibit A
R ______
Table 1. Item for Surplus Designation
#Equipment Name Category Program Quantity Amount Per Unit Total Expected Amount
1
Autocrane (Truck
Mounted Portable Crane)
Fleet
Maintenance 5008-Fleet (General Fund)3 2,500.00$ 7,500.00$
2
Miller Welder
(MillerMatic 251)
Fleet
Maintenance 5008-Fleet (General Fund)1 1,500.00$ 1,500.00$
3
Miller Welder (Miller
Thunderbolt XL)
Fleet
Maintenance 5008-Fleet (General Fund)1 750.00$ 750.00$
4
Baldor Chopsaw
(Industrial Chop Saw)
Fleet
Maintenance 5008-Fleet (General Fund)1 1,000.00$ 1,000.00$
5
Plan Depth (36") Filing
Cabinet Office Equipment
4001-Community Development
Administration (General Fund)4 300.00$ 1,200.00$
6 Locking File Cart Office Equipment
4001-Community Development
Administration (General Fund)1 100.00$ 100.00$
7
Metal 2 Drawer filing
cabinet Office Equipment
4001-Community Development
Administration (General Fund)2 400.00$ 800.00$
8
Metal 3 Drawer filing
cabinet Office Equipment
4001-Community Development
Administration (General Fund)1 350.00$ 350.00$
9 Portable Transfer Switch
Water Treatment
Equipment
6003-Water Treatment (Water
Fund)1 TBD TBD
10
Cummins/Onan
Generator
Water Treatment
Equipment
6003-Water Treatment (Water
Fund)1 TBD TBD
11
Pulsafeeder Shadow
Chemical Pump
Water Treatment
Equipment
6003-Water Treatment (Water
Fund)1 TBD TBD
12 Portable Hepa Air Filter
Water Treatment
Equipment
6003-Water Treatment (Water
Fund)1 TBD TBD
Total 13,200.00$
Page 27 of 415
Page 28 of 415
Item # 1 - Autocrane (Truck Mounted Portable Crane)
Estimated Value per Unit: $2,500
Quantity: 3
Page 29 of 415
Item # 2 - Miller Welder (MillerMatic 251)
Estimated Value per Unit: $1,500
Quantity: 1
Page 30 of 415
Item # 3 - Miller Welder (Miller Thunderbolt XL)
Estimated Value per Unit: $750
Quantity: 1
Page 31 of 415
Item # 4 - Baldor Chopsaw (Industrial Chop Saw)
Estimated Value per Unit: $1,000
Quantity: 1
Page 32 of 415
Item # 5 - Plan Depth (36") Filing Cabinet
Estimated Value per Unit: $300
Quantity: 4
Page 33 of 415
Item # 6 - Locking File Cart
Estimated Value per Unit: $100
Quantity: 1
Page 34 of 415
Item # 7 - Metal 2 Drawer filing cabinet
Estimated Value per Unit: $400
Quantity: 2
Page 35 of 415
Item # 8 - Metal 3 Drawer filing cabinet
Estimated Value per Unit: $350
Quantity: 1
Page 36 of 415
Item # 9 - Portable Transfer Switch
Estimated Value per Unit: TBD
Quantity: 1
Page 37 of 415
Item # 10 - Cummins/Onan Generator
Estimated Value per Unit: TBD
Quantity: 1
Page 38 of 415
Item # 11 - Pulsafeeder Shadow Chemical Pump
Estimated Value per Unit: TBD
Quantity: 1
Page 39 of 415
Item # 12 - Portable Hepa Air Filter
Estimated Value per Unit: TBD
Quantity: 1
Page 40 of 415