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HomeMy WebLinkAbout3001-50001 From:James, Dillon Sent:Wednesday, December 4, 2024 11:54 AM To:Stewart, Erica A; Shoresman, Michelle; McDonald, Whitney; Collins, Scott; Scott, Rick; Horn, Matt Cc:Debra Arata; Purrington, Teresa Subject:Re: December 5 City-University Meeting Agenda Good morning, all, Cal Poly requested some changes to their list of staff on the agenda. I have amended the agenda and the new version is linked below: 12-05-2024-City-University Agenda_Amended.pdf See you all at noon tomorrow! Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: James, Dillon Sent: Tuesday, December 3, 2024 5:01 PM To: Stewart, Erica A <estewart@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Scott, Rick <rscott@slocity.org>; Horn, Matt <mhorn@slocity.org> Cc: Debra Arata <darata@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: December 5 City-University Meeting Agenda Good evening, Please find attached the agenda for the December 5 City-University meeting, taking place this Thursday at City Hall, beginning at noon. Please let me know if you have any questions before then. Thank you. 2 Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications 5 From:James, Dillon Sent:Tuesday, December 3, 2024 5:02 PM To:Stewart, Erica A; Shoresman, Michelle; McDonald, Whitney; Collins, Scott; Scott, Rick; Horn, Matt Cc:Debra Arata; Purrington, Teresa Subject:December 5 City-University Meeting Agenda Attachments:12-05-2024-City-University Agenda.pdf Good evening, Please find attached the agenda for the December 5 City-University meeting, taking place this Thursday at City Hall, beginning at noon. Please let me know if you have any questions before then. Thank you. Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications City/University Quarterly Meeting Thursday, December 5, 2024 12:00 p.m. – 1:30 p.m. Council Hearing Room 990 Palm Street **City Hosting** AGENDA i. Welcome and Introductions BUSINESS ITEMS: 1. 2025 St. Patrick’s Day Task Force Update - City/University 2. Halloween Recap – City/University 3. Housing and Infrastructure Update – University 4. Assistant City Manager Introduction – City 5. Enrollment Update – University 6. Grand and Slack Street Striping and Paving Update – City 7. Greek Life – City/University City Attendees: Erica A. Stewart, Mayor Michelle Shoresman, Council Member Whitney McDonald, City Manager Scott Collins, Assistant City Manager Greg Hermann, Deputy City Manager Rick Scott, Police Chief Matt Horn, Public Works Director Cal Poly Attendees: Jessica Darin, Vice President for Strategic Initiatives and Advocacy Allison Baird-James, Senior Vice President, Administration & Finance Courtney Leigh Kienow, Director of Community Relations Terrance Harris, Vice President for Strategic Enrollment Management Jo Campbell, Associate Vice President for Student Affairs, Leadership & Service and University Housing Mike McCormick, Associate Vice President for Facilities Management and Development David Groom, Interim Dean of Students 7 From:Tracy L. Watson <twatson@calpoly.edu> Sent:Monday, November 18, 2024 11:44 AM To:Wallace, Christine; Debbie Arnold; asccpres@cuesta.edu (asccpres@cuesta.edu); Michelle Crawford; brettcross (brettcross@yahoo.com); elizabeth_coria@cuesta.edu; Scott, Rick; ngalante@wilshirehcs.org; Stewart, Erica A; Joy Pederson; abelincoln4slo@gmail.com; milavu@hotmail.com; Meghan Schuler-Jones; ASI President; Colin Vaughn Shea; Christopher Mutshnick; McDonald, Whitney; Taylor Ann Brandenburg; Evelyn Gutierrez; roy_murphy@my.cuesta.edu; lucia_landeros@my.cuesta.edu; Weston Kenneth Patrick; Mason Cleek; Hermann, Greg; Ashleigh Jeanne Spragins Subject:SCLC - Call of Business Items This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello SCLC Voting Members, Please provide any business discussion items for this week's SCLC meeting by noon tomorrow, 11/19/24. Thank you. Tracy Watson She/Her Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. 8 From:Stewart, Erica A Sent:Wednesday, November 13, 2024 12:41 PM To:Courtney Leigh Kienow Subject:Fw: Fraternity parties and noise Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, November 5, 2024 3:40:36 PM To: kathie walker < Cc: Sandra Rowley < ; Carolyn Smith < ; Brett Cross < ; McDonald, Whitney <WMcDonal@slocity.org>; Mickel, Fred <fmickel@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; CityClerk <CityClerk@slocity.org> Subject: RE: Fraternity parties and noise BCC CC: Hi Kathie, Thank you for your email, our team will review your observations for any issues to address. The police department was properly upstaffed this past weekend and the weekend prior to address complaints as they came in, as well as proactive patrols throughout the north end neighborhoods in conjunction with the City’s Safety Enhancement Zone. There are a few exciting updates to pass along based on the following questions/comments from your email: Q: Illegal fraternity properties should not be eligible for a DAC and should receive a citation for a noise violation which means SLOPD responds. A: Agreed. We are currently evaluating a validated and defensible method of identifying “nuisance” locations. Most likely we will utilize Code’s infraction list, provided they encompass the properties which are in fact “satellite” properties and a “nuisance” as they determine. 9 Q: Illegal fraternity properties not be eligible for Early Removal through SLOPD to wipe their citation history clean. A: Agreed. All “regular” houses (without a CUP) are offered the ability to do early removal. However, this will most likely change in the Spring as we change our focus on “nuisance” properties according to Code, thus keeping them on the list indefinitely or until they are off “nuisance” or “satellite” properties list. Again, as maintained by Code Enforcement since PD doesn’t determine an “illegal” fraternity. Q: Illegal fraternity properties should not be eligible to register their parties through SLOPD. A: Agreed. We put that into place last spring, based on “known/nuisance” properties. However, unknown or not defined “satellite” properties where fraternity people may live can register if they meet the party reg requirements. Again, our goal is to bring this in alignment with Code’s infraction list on this one as well, provided it can be verified by the City. Thank you, Rick Scott Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E rscott@slocity.org T 805.781.7256 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: kathie walker < Sent: Monday, November 4, 2024 12:48 PM To: E-mail Council Website <emailcouncil@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Scott, Rick <rscott@slocity.org>; Mickel, Fred <fmickel@slocity.org> Cc: Sandra Rowley < ; Carolyn Smith < ; Brett Cross < Subject: Fraternity parties and noise This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. It was a noisy weekend and I will send a report after the election. But I wanted to sum up the problem in this email. Problem 1 SLO Code Enforcement has met with Cal Poly Greek life administration and advised that fraternity operations are illegal in lower- density neighborhoods, including those near the campus. Despite knowing that fraternity-related events are not permitted in lower-density neighborhoods, Cal Poly administration continues to “approve” and “sanction” fraternity parties at documented fraternity houses in our neighborhood. This has 10 changed the fabric of the City’s neighborhoods and made them unlivable to the average, reasonable person who wants and needs to have the quiet enjoyment of their property. Problem 2 SLO Code Enforcement has contacted property owners of many illegal fraternity houses in the City’s neighborhoods and told them that fraternity operations are against the law, and their property has held documented fraternity events. Despite receiving a notice of violation or advisory letter, the properties continue to host fraternity-related illegal events, including large fraternity parties. These investors are profiting from the rental income from a fraternity and have no stake in the ruination of the quality of life of those who live near their investment properties/fraternity houses, because they -the investors- live in quiet neighborhoods or on large estates. Some of the investors who own multiple properties with illegal fraternity houses and are not personally affected by noise: David Scarry, Sanjay Ganpule, Jerry Lenthall. Problem 3 Code Enforcement and SLOPD do not seem to be sharing information about documented illegal fraternity addresses. This has allowed fraternities to hold disruptive parties without accountability. I've included some party addresses at known fraternity houses from this weekend, below: 1. A legal fraternity is not allowed to register a party.  Documented illegal fraternity houses are registering parties with SLOPD to escape a response from SLOPD if someone calls dispatch about a noisy party. (e.g. Delta Sigma Phi at 1684/1688 Mill Street) 2. A legal fraternity requires a response from SLOPD, not SNAP.  SNAP officers are responding to documented illegal fraternity houses in our neighborhoods. (e.g. Sigma Phi Epsilon at 2090 Hays, Theta Chi at 2149 Santa Ynez, Theta Chi at 250 Grand, Phi Kappa Psi at 1276 Bond, Delta Sigma Phi at 1688 Mill, etc.) 3. A legal fraternity is not eligible for a Disturbance Advisement Card (DAC) but is issued a citation when a noise violation is found.  SNAP officers cannot issue citations. They are responding to documented fraternity locations and clearing parties with negative violations or, in some cases, issuing DACs when there are 100 or more people at a party. (e.g. Theta Chi at 1820 Hope Street had 150 people) 4. A legal fraternity is not allowed to clear its citation history through SLOPD’s Early Removal Program.  Property owners of documented illegal fraternity houses with multiple citations, costing the landlord and tenants thousands of dollars, have been allowed to clear their citation history to avoid the financial accountability of expensive noise citations through SLOPD’s “Early Removal Program” (e.g. Phi Sigma Kappa at 348 Hathway Avenue) I'm unsure if 11 1820 Hope also cleared their history but it was historically the main chapter house for Theta Chi, has a history of noisy parties and citations, but received a DAC this weekend with 150 people at the party. Solution Stop the illegal fraternity events in the city’s neighborhoods by holding Cal Poly and the investor property owners responsible. Obtain the addresses of all fraternity events in our neighborhoods during the last academic year and this academic year from Cal Poly and flag the properties in SLOPD’s system so they are accountable for their disruptive activities. I have already provided the address locations, including social media posts for fraternity rush events this academic year. Declare the properties a public nuisance if necessary, for continued fraternity operations that are making it impossible for residents to rest or sleep. Illegal fraternity properties should not be eligible for a DAC and should receive a citation for a noise violation which means SLOPD responds. Illegal fraternity properties not be eligible for Early Removal through SLOPD to wipe their citation history clean. Illegal fraternity properties should not be eligible to register their parties through SLOPD. Also, Alpha Sigma Phi had an enormous party at 299 Albert on 10/31 that completely blocked the streets. The PD log shows the party as a traffic hazard and the party was not cited. I suggest it would be helpful for the city manager and council to view SLOPD video footage from their vehicles and body cams to better understand the disruption caused by fraternities in our neighborhood. Same goes for the Delta Upsilon party at 281 Albert on 11/1. Please watch video of the parties from SLOPD footage from vehicles and body cams. Thank you, Kathie 12 From:Purrington, Teresa Sent:Wednesday, November 13, 2024 8:34 AM To:Council_All; Courtney Kienow; Jim Dantona; Kim Bisheff; Rachel Whalen; Sandra Rowley; Christian, Kevin; Department Heads; Ellsworth, Melissa; Espejo-Moses, Maryanna; Holcomb, Kelly; Lopez, Stephanie; Managers Group; Webb, Donré Subject:11/12/2024 Action Update and agenda forecast Attachments:11-12-2024 Council Action Update.pdf; Agenda Forecast & Pending Items.pdf Good Morning, Attached are the 11-12-2025 City Council Action Update and the current agenda forecast. Please let me know if you have any questions. Thank you, Teresa Bcc: Agenda forecast and action update group Teresa Purrington pronouns she/her/hers City Clerk City Administration 990 Palm Street, San Luis Obispo, CA 93401-3218 E TPurring@slocity.org T 805.781.7102 slocity.org Stay connected with the City by signing up for e-notifications 1 Council Action Update November 12, 2024, 5:30 p.m. Council Chambers, 990 Palm Street, San Luis Obispo Council Members Present: Council Member Emily Francis, Council Member Jan Marx, Council Member Michelle Shoresman, Vice Mayor Andy Pease, Mayor Erica A. Stewart City Staff Present: City Manager Whitney McDonald, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk _____________________________________________________________________ 1. CLOSED SESSION (4:30 PM to 5:30 PM) 1.a CALL TO ORDER Mayor Erica A. Stewart called Closed Session to order at 4:40 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo with all Council Members present. 1.c CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION ACTION: City Attorney Christine Dietrick indicated that the Council met in Closed Session regarding one matter of anticipated litigation the details of the potential case are on file in a California Voting Right Act demand filed by Kevin Shenkman on behalf of the Southwest Voter Project. The Council did provide continued direction to staff on a proposed resolution of that demand. The Council could have approved a settlement provided a settlement on that demand in Closed Session but has decided not to do so and instead has directed staff to bring that forward for consideration on an open session agenda, that staff report will be published tomorrow and we will have a public meeting with an opportunity for public comment on November 19th. . 2. CALL TO ORDER A rescheduled Regular Meeting of the San Luis Obispo City Council was called to order on November 12, 2024 at 5:30 p.m. in the Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart. 2 6. CONSENT AGENDA Motion By Council Member Shoresman Second By Council Member Marx To approve Consent Calendar Items 6a to 6g. Ayes (5): Council Member Francis, Council Member Marx, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart CARRIED (5 to 0) 6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate. 6.b MINUTES REVIEW - OCTOBER 15, 2024 AND OCTOBER 22, 2024 Approve the following minutes of the City Council: • October 15, 2024 - Regular Meeting • October 22, 2024 - Special Meeting 6.c AUTHORIZATION TO ADVERTISE JACK HOUSE ROOF, WIDOWS WALK REPAIR, AND ARBOR REPLACEMENT PROJECT, SPECIFICATION NO. 2000075-13.01 1. Approve the project plans and special provisions for the Jack House Roof, Widows Walk Repair, and Arbor Replacement Project, Specification 2000075-13.01; and 2. Authorize staff to advertise for bids; and 3. Authorize the City Manager to award the construction contract pursuant to Section 3.24.190 of the Municipal Code, including the Base Bid and Additive Alternate, if the lowest responsible bid is within the Publicly Disclosed Funding Limit of $397,000; and 4. Authorize the City Engineer to approve Contract Change Orders up to the available project budget: and 5. Authorize a transfer of $130,000 in funding from CIP Completed Projects, LRM Capital Outlay Fund, to the Jack House Roof, Widows Walk Repair, and Arbor Replacement project account (2000075-13.01) to support completion of the project; and 3 6. Authorize a transfer of $177,160 from the Jack House Arbor Fund (2001010-03.02) to Jack House Roof, Widows Walk Repair, and Arbor Replacement Project (Account 2000075-13.01). 6.d AUTHORIZATION TO ADVERTISE 1106 WALNUT TENANT IMPROVEMENTS PROJECT, SPECIFICATION 2000577-04 AND FENCING PROJECT, SPECIFICATION NO. 2000577-02 1. Approve the project plans and specifications for the 1106 Walnut Tenant Improvement (TI) Project, Specification No. 2000577-04 and 1106 Walnut Fencing (Fence) Project, Specification No. 2000577-02; and, 2. Authorize advertisement of the 1106 Walnut Tenant Improvement (TI) Project; and, 3. Authorize advertisement of the 1106 Walnut Fencing Project; and, 4. Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code, for the 1106 Walnut TI project Specification No. 2000577-04 if the lowest responsible bid is within the Engineering Estimate of $1,470,000; and 5. Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code, for the 1106 Walnut Fencing project, Specification No. 2000577-02 if the lowest responsible bid is within the Engineering Estimate of $470,000; and 6. Authorize the City Engineer to approve Contract Change Orders up to the available budget for each project; and 7. Authorize the City Manager to amend the total project budget with undesignated capital project funding up to the purchasing authority limit of $200,000; and, 8. Authorize the following appropriations and transfers: a. Authorize an appropriation of $396,914.41 from the Police Impact Fees Revenue account (517.9101.47201) to Project Expenditure account (517.9101.71006) in support of the project; and b. Authorize the transfer up to $232,000 from Police Station Replacement account (2000522-03) to project account (2000577-04); and 4 9. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City San Luis Obispo, California, authorizing use of Police Impact Fees Revenue and Police Station Replacement account to support the 1106 Walnut TI Project, Specification No. 2000577-04 and 1106 Walnut Fencing Project, Specification No. 2000577-02.” 6.e AUTHORIZE THE POLICE DEPARTMENT TO APPLY FOR FY 2024-25 BUREAU OF JUSTICE ASSISTANCE EDWARD BYRNE MEMORIAL GRANT 1. Authorize staff to submit a grant application to the Bureau of Justice Assistance for the FY 2024-25 Edward Byrne Memorial Grant, amounting to $14,882; and 2. Authorize the City Manager or their designee to execute grant related documents and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant. 6.f AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR THE SAN LUIS OBISPO OFF-HIGHWAY VEHICLE GRANT PROGRAM 1. Authorize the Fire Department to apply to the San Luis Obispo County Off-Highway Vehicle Grant Program to replace Utility Task Vehicle-2; and 2. Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded. 6.g AUTHORIZE THE POLICE DEPARTMENT TO ACCEPT FISCAL YEAR 2024-25 DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES GRANT AWARD 1. Authorize the Police Department to accept the Fiscal Year 2024-25 Department of Justice, Office of Community Oriented Policing Services grant award in the amount of $250,000, subject to the approval of the additional two positions and identification of funding for the City’s match requirement in the 2025-27 Financial Plan; and 2. Authorize the City Manager or their designee to execute grant related documents. 5 7. PUBLIC HEARING AND BUSINESS ITEMS 7.a PUBLIC HEARING TO CONSIDER A RESOLUTION TO ABANDON PORTIONS OF SLACK STREET AND TO CONSIDER A DETACHMENT TO ADJUST CITY LIMIT BOUNDARIES AND ACCOMMODATE A CAL POLY FACULTY HOUSING DEVELOPMENT (STAB-0038-2024, ANNX- 0219-2024) Motion By Council Member Marx Second By Council Member Shoresman Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to Abandon portions of Slack Street Rights-of-Way and to direct City Staff to submit a Detachment Application to the San Luis Obispo Local Agency Formation Commission (LAFCO) (STAB-0038-2024 and ANNX-0219-2024)” to adjust City limit boundaries near Cal Poly University. Ayes (5): Council Member Francis, Council Member Marx, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart CARRIED (5 to 0) 7.b DOWNTOWN PARKING PROGRAM TECHNOLOGY ROADMAP REPORT Motion By Vice Mayor Pease Second By Council Member Francis 1. Receive and file Downtown Parking Technology Roadmap; and 2. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to designate Flash Parking, Inc. as the standard vendor for the Gated Parking Access and Revenue Control System in City of San Luis Obispo owned and operated parking garages”; and 3. Appropriate $1,200,000 from Parking Fund Unreserved Fund Balance for purchase of Flash equipment, installation and ongoing support services; and 4. Approve and authorize staff to advertise a Request for Proposals (RFP) for multi-space pay stations, authorize the City Manager to execute a contract with selected vendor, and appropriate $600,000 6 from Parking Fund Unreserved Fund Balance for the purchase and installation of the multi-space pay stations with the vendor; and 5. Approve surplus of existing multi-space pay station once removed; and 6. Authorize the City Manager to extend mobile payment application contracts up to 5 years based on ongoing performance with PayByPhone; and 7. Authorize the City Manager to execute a one-year contract with automatic annual extensions for a maximum of five years with the selected Citation and Permit Management System vendor; and 8. Appropriate $100,000 from Parking Fund Unreserved Fund Balance for design of garage security fencing for existing garages, potentially utilizing the materials selected for the Cultural Arts District Parking Garage. Ayes (5): Council Member Francis, Council Member Marx, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart CARRIED (5 to 0) 7.c RECEIVE THE MISSION PLAZA ENHANCEMENT PROJECT, SPECIFICATION NO. 91439-01, CONSTRUCTION BID AND PROJECT BUDGET UPDATE Motion By Council Member Shoresman Second By Mayor Stewart 1. Receive a presentation on the “Mission Plaza Enhancements Project – Construction Bids and Budget Update,” Specification No. 91439-01; and 2. Approved Alternative 1b to award the full project as advertised to Quincon Incorporated and authorize the CityEngineer to issue contract change orders for the Mission Plaza Enhancement Project if within the available budget and appropriate $1,106,613 of CIP Capital Reserve Balance. Authorize the City Engineer to amend RRM Design Group’s contract to perform value engineering and authorize the Finance Director to transfer any remaining balance from the Mission Plaza Enhancement Project Account (2091439) to the CIP Capital Reserve Account upon project completion. 7 Ayes (5): Council Member Francis, Council Member Marx, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart CARRIED (5 to 0) 9. ADJOURNMENT The meeting was adjourned at 9:20 p.m. The next Regular Meeting of the City Council will be held on November 19, 2024 with Closed Session at 4:30 p.m. in the Council Hearing Room and the Regular Meeting at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. City of San Luis Obispo Council Agenda Forecast Time Estimate Item #Item Description - Should match Subject of CAR and include if Reso or Ordinance Legal Ad Department Director/Report Writer/Presenter Docket Deadline Council Meetings 2024 (Approved by Council on 11/14/2023) 11/14/2024 SPECIAL MEETING - 3:00 - 5:00 PM @ Nautical Bean 210 1a.SLO Chamber of Commerce 'Lower Higuera District' Business Visit at Nautical Bean Hermann/Taffe 11/19/2024 1. CLOSED SESSION - 4:30 PM 30 1a.Real Property Negotiations Horn/Banker-Hix 30 1b.Real Property Negotiations Hermann/Hill REGULAR MEETING: 5:30 PM 10/28/2024 2. CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS/INTRODUCTIONS 20 4a.City Manager Report McDonald 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b Approve Human Services Grant Funding Priorities Hermann/Veloz-Passalacqua 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 150 6a.Potential Alternative Legal Resolution to the California Voting Rights Act (CVRA) Demand Letter from Kevin Shenkman Dietrick/Hermann/Purrington 3:20 CLOSED - No items can be added without talking to City Clerk 12/9/2024 RESCHEDULED REGULAR MEETING: 5:30 PM 11/18/2024 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENT ON NON-AGENDA ITEMS 4. PUBLIC HEARING ITEM 15 4a.Certifying Results of the General Municipal Election X Hermann/Wilbanks 5. PRESENTATIONS 20 5a.Recognition of Outgoing Council Member/Vice Mayor Andy Pease Stewart 20 5b.Oath of Office for Mayor-Elect and Council Member(s)-Elect Purrington 6. APPOINTMENT 10 6a.Vice Mayor Appointment Hermann/Wilbanks 1:05 CLOSED - NO ITEMS MAY BE ADDED 12/10/2024 RESCHEDULED REGULAR MEETING: 5:30 PM 11/18/2024 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes (11/12 Rescheduled Regular Meeting, 11/19 Regular Meeting, and 12/03 Minutes?)Purrington 5c.Approve the 2025 Council Meeting Calendar Hermann/Purrington 5d Notice of Intent to Restate the Solid Waste, Recycling, and Organics Franchise Agreements Floyd/Buckingham 5e.AB 1600 Annual Report X Jackson/B. Taylor 5f.Approval of Supplemental Salary Schedule Due to Minimum Wage Increase Domini/Andrews 5g.Consideration of the 2024-25 DEI High Impact Grant Funding Recommendations Hermann/Veloz-Passalacqua 5h.Resolution Accepting Broadband Grant from the California Public Utilities Commission Hermann/Erquiaga 5i. Authorize Three Grant Submittals for the Uplift Central Coast Catalyst Partnership Opportunity Hermann/Taffe 5j.Award a Contract for Body Worn Camera and In-Car Video Hardware and Cloud Services Hermann/Erquiaga 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 90 6a.2025-27 Financial Plan: Setting the Stage (Includes FY25 Q1 Budget Report)Jackson/Kuhn 60 6b.San Luis Ranch Lot 7 initiation X Tway/C. Taylor 20 6c.Lease Agreement - San Luis Obispo Repertory Theatre Hermann/Hill 3:40 CLOSED - NO ITEMS MAY BE ADDED WITHOUT CHECKING WITH THE CITY CLERK 12/17/2024 SPECIAL COUNCIL MEETING - 12:00 to 1:30 PM (Quarterly Brown Bag Lunch) 1. DISCUSSION ITEM 90 1a.Discuss Council Subcommittee Liaison Assignments for 2025 Purrington Printed on 11/13/2024 at 8:29 AM Page 1 City of San Luis Obispo Council Agenda Forecast Time Estimate Item #Item Description - Should match Subject of CAR and include if Reso or Ordinance Legal Ad Department Director/Report Writer/Presenter Docket Deadline Time Estimate Item #Item Description - Should match Subject of CAR and include if Reso or Ordinance Legal Ad Department Director/Report Writer/Presenter Docket Deadline Council Meetings 2025 (Dates are Tentative until approved by Council in December) 1/14/2025 REGULAR MEETING: 5:30 PM 12/16/2024 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 5 3a.Proclamation - National Mentorship Month (Big Brothers Big Sisters of SLO County)Stewart 20 3b.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes (12/10 Rescheduled Regular Meeting Minutes & 12/17 Special Meeting Minutes)Purrington 5c.Approve Council Subcommittee Liaison Assignments Purrington 5d.Cost Allocation Plan, Cost of Services and Labor Rates Jackson/Malicoat/Miles 5e.Execute Cooperative Agreement with SLOCOG for Reimbursement of Senate Bill (SB) 125 Grant Funds and Appropriate Grant Funds to Associated Capital Projects Horn/Fuchs 5f.Performing Arts Center Operating Agreement Amendments Hermann/Harnett 5g.Authorization to Increase Landscape Services Contracts Horn/Pringle 5h.Acceptance of Public Improvements for Tract 2428 Phase 3 (3000 Calle Malva) Tway/LaChaine 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 30 6a.Acceptance of the Annual Comprehensive Financial Report (ACFR), Federal Single Audit Report, and Transportation Development Act (TDA) Reports for FY 2023-24 Jackson/Malicoat/Garcia 30 6b.Public Works Maintenance Division Staffing Study Horn/Cruce 30 6c.Police Department Staffing Study Scott/Amoroso 90 6b.2025-27 Financial Plan Budget Foundation Jackson/Kuhn 3:55 CLOSED ONLY CONSENT ITEMS CAN BE ADDED 1/21/2025 REGULAR MEETING: 5:30 PM 12/18/2024 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 5c. Tetrachloroethylene Plume Characterization and Groundwater Well Drilling Teague/Boerman/Floyd 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 45 6a.Restated Solid Waste, Recycling, and Organics Franchise Agreements X Floyd/Buckingham 45 6b.2025 Integrated Solid Waste Rates Floyd/Buckingham 60 6c.Appeal (APPL-0608-2024) of PC decision to approve a CUP (USE-0266-2024) for a cannabis retail storefront at 2400 Broad St X Tway/Gomez 3:20 CLOSED ONLY CONSENT ITEMS CAN BE ADDED 1/23/2024 SPECIAL MEETING (5:30 PM START) 180 COMMUNITY FORUM 2/4/2025 REGULAR MEETING: 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 5c.O-XXXX 2nd Reading: Amending Solid Waste, Recycling, Organics Franchise Agreements Floyd/Buckingham 5d.Authorization to participate in PBID petition process Hermann/Taffe 5e.Authorize Execution of First Amendment to City / Cal Poly Water and Sewer Rate Agreement Floyd/Scott 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 45 6a.Lead by Example - 2025-29 Plan Update Hermann/Read/Pohlman 60 6b.Prado Interchange Project Update and Award PS&E Horn/Banker-Hix 7. STUDY SESSION ITEMS 120 7a. Higuera Complete Streets Project Horn/Schwartz/Fukushima 4:35 CLOSED ONLY CONSENT ITEMS CAN BE ADDED 2/8/2025 SPECIAL MEETING (8:30 AM - 3:30 PM) 6 hrs.COUNCIL GOAL SETTING Printed on 11/13/2024 at 8:29 AM Page 2 City of San Luis Obispo Council Agenda Forecast Time Estimate Item #Item Description - Should match Subject of CAR and include if Reso or Ordinance Legal Ad Department Director/Report Writer/Presenter Docket Deadline 2/18/2025 REGULAR MEETING: 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 60 6a.FY 2024-25 Mid-Year Budget Report X Jackson/Kuhn 45 6b.CDBG Funding recommendation X Tway/Amini 7. STUDY SESSION ITEMS 45 7a. Administrative Draft of SLO Transit's Short-Range Transit Plan Study Session Horn/Fuchs 3:20 CLOSED ONLY CONSENT ITEMS CAN BE ADDED 3/4/2025 REGULAR MEETING: 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 5c.Adoption of 2025 Sanitary Sewer Management Plan Floyd/Lehman 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 30 6a.Sewer Infrastructure Renewal Strategy Update on Private Sewer Lateral Offset Program Floyd/Lehman 45 6b.Introduce Ordinance Zoning Amendments ADU, Density bonus X Tway/McClish 15 6d.Authorize PG&E Agreement, Adopt Government Code 4217 Findings, and Issue Work Order to advance Municipal Facility Electrification *Public Hearing required by Government Code 4217 X Hermann/Pohlman 7. STUDY SESSION ITEMS 60 7a. Climate Action - Existing Building Energy Retrofit Update Hermann/Read 3:20 CLOSED ONLY CONSENT ITEMS CAN BE ADDED 3/18/2025 REGULAR MEETING: 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 5c.O-XXXX 2nd Reading of Ordinance Zoning Amendments ADU, Density bonus X Tway/McClish 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 60 6a.Broadstone Initiation (TENTATIVE)X Tway 60 6b.Vision Zero Action Plan Horn/Schwartz 90 6c. Adopt Resolution of Intention to form a PBID (TENTATIVE)Hermann 7. STUDY SESSION ITEMS 4:20 CLOSED ONLY CONSENT ITEMS CAN BE ADDED 4/1/2025 1. PRESENTATION 4:30 PM (Pending Council Approval) 60 1a.Annual Advisory Body Recognition (30-minute presentation, 30-minute reception in Council Hearing Room)Purrington REGULAR MEETING: 5:30 PM 2. CALL TO ORDER 3. PLEDGE OF ALLEGIANCE 4. PRESENTATIONS/INTRODUCTIONS 20 4a.City Manager Report McDonald 5. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 6. CONSENT ITEMS 6a.Waive Reading of Resolutions/Ordinances Purrington 6b.Minutes Purrington 6c.Annual Advisory Body Appointments Hermann/Wilbanks 6d.Adoption of 2025 Legislative Platform Hermann/Harnett 6e General Plan Annual Report Tway/Estrada 7. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 30 7a. Resolution to Charge Current Fees on Expired Permits Tway/Loew 60 7b.600 Tank Farm Development Review Dietrick/Kersten 60 7c.California/Taft Roundabout Right-of-Way Acquisition (TENTATIVE)Horn/Schwartz 8. STUDY SESSION ITEMS 3:20 CLOSED ONLY CONSENT ITEMS CAN BE ADDED Printed on 11/13/2024 at 8:29 AM Page 3 City of San Luis Obispo Council Agenda Forecast Time Estimate Item #Item Description - Should match Subject of CAR and include if Reso or Ordinance Legal Ad Department Director/Report Writer/Presenter Docket Deadline 4/15/2025 REGULAR MEETING: 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 150 6a.2025-27 Strategic Budget Direction Jackson/Kuhn 7. STUDY SESSION ITEMS 7a. 3:20 CLOSED ONLY CONSENT ITEMS CAN BE ADDED 5/6/2025 REGULAR MEETING: 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 30 6a.Annual Cannabis Business Program Update Tway/Gomez 60 6b.Airport Area Specific Plan Update to allow mixed-use in the C-S and M zones where appropriate Tway/Richenbach 7. STUDY SESSION ITEMS 90 7a. Preferential Parking Program Update Horn/King 3:50 5/20/2025 REGULAR MEETING: 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 60 6a.FY 2024-25 Q3 Budget Report Jackson/Kuhn 7. STUDY SESSION ITEMS 1:50 CLOSED ONLY CONSENT ITEMS CAN BE ADDED 6/3/2025 REGULAR MEETING: 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 90 6a.2025-2027 Financial Plan and FY 2025-26 Budget Hearing Jackson/Kuhn 60 6b.Adopt a Resolution updating the wastewater and water rates (Prop 218)X Floyd/Ridgeway 7. STUDY SESSION ITEMS 7a. 3:20 Printed on 11/13/2024 at 8:29 AM Page 4 City of San Luis Obispo Council Agenda Forecast Time Estimate Item #Item Description - Should match Subject of CAR and include if Reso or Ordinance Legal Ad Department Director/Report Writer/Presenter Docket Deadline 6/17/2025 REGULAR MEETING: 5:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS/INTRODUCTIONS 20 3a.City Manager Report McDonald 4. PUBLIC COMMENT ON NON-AGENDA ITEMS 30 5. CONSENT ITEMS 5a.Waive Reading of Resolutions/Ordinances Purrington 5b.Minutes Purrington 6. PUBLIC HEARING ITEMS AND BUSINESS ITEMS 90 6a.Introduce an Ordinance approved the PBID (TENTATIVE)Hermann 7. STUDY SESSION ITEMS 90 7a. Stormwater Utility Floyd/Schwanemann 3:50 Closed only Consent Items can be added Printed on 11/13/2024 at 8:29 AM Page 5 13 From:Stewart, Erica A Sent:Tuesday, November 12, 2024 4:08 PM To:Tway, Timothea (Timmi); McDonald, Whitney; Courtney Leigh Kienow Subject:Fw: 1 Grand Avenue , Slack Street ( Annx-0219-2024, STAB-0038-22024 Please see below for tonight‘s conversation. Courtney – if Cal Poly has any response, it would be great to know as soon as possible. Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Ed Thoma < Sent: Tuesday, November 12, 2024 3:28:05 PM To: bthoma@thomaelec.com <bthoma@thomaelec.com> Cc: E-mail Council Website <emailcouncil@slocity.org> Subject: Re: 1 Grand Avenue , Slack Street ( Annx-0219-2024, STAB-0038-22024 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Was I supposed to come to a meeting. On Tue, Nov 12, 2024, 3:24 PM Bill Thoma <bthoma@thomaelec.com> wrote: Dear City Council and Mayor Stewart, I am writing to you about this project for which I have a concern about site water intrusion onto properties on Slack And Hays Streets in particular. Since the beginning of these subdivisions being developed and improved. There has never been proper drainage of the water shed coming form the hillside to the east of the end of Slack and Hays Street and entering the properties. During storms of the past and including recent storms, inadequate drainage of the hillside run off have occurred many times. Damage to property has been experienced my many on those two streets primarily from Henderson Street and Slack and Hays Streets. Runoff has many times flooded houses on Hays Street as a result of water 14 not being able to be controlled by the public works and or street drainage. The overflow form water shed coming down from these properties owned by Cal Poly as well as the Stimpson property have created problems for homes on Slack and Hays Streets. When the Abandonment is completed, we insist on making Cal Poly and the Stimpson Property correct the drainage issues that have been there because to the fact that the north side of Slack Street was never improved and was never provided with proper curbs, gutters and storm drainage. Water, Mud, and weeds are a major issue during rainy conditions and with all the efforts to divert water away from our houses or under our houses much damage has occurred. A condition of this annexation should be placed on Cal Poly to make sure that these conditions do on continue as water from Slack Street runs over the gutter and driveways of residences on Stack Street, through their yards, into the yards and the house of the homes on Hays Street and wind up into Hays Street with mud, gravel, landscaping, damage to homes, foundations, gates, each time we have large storm. All this can be mitigated property grading Slack Street when Cal Poly improves Slack Street that you are planning to abandon to them. Make sure it is becomes a condition if approval. Thank you in advance for your consideration of our request as we own property at 2090 Hays Street for over 75 years and the flooding occurs every 5 to 10 years depending on weather. Thank you for your consideration of our request. Sincerely, Bill Thoma O: (805) 543-3850 x 113 D: (805) 548-2113 C: ( 15 From:Jason Mockford <jmockfor@calpoly.edu> Sent:Friday, November 1, 2024 3:46 PM To:Stewart, Erica A Cc:Jo Campbell; Courtney Leigh Kienow; Purrington, Teresa Subject:RE: Follow Up from City Council Meeting Great! Thank you. Teresa, I will send you some potential times. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Stewart, Erica A <estewart@slocity.org> Sent: Friday, November 1, 2024 12:02 PM To: Jason Mockford <jmockfor@calpoly.edu> Cc: Jo Campbell <jcampb33@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: Follow Up from City Council Meeting Hi Jason, Thank you for the follow up. I would love to meet. I have copied Teresa Purrington. She manages my calendar. Please include her when responding with some dates and times that you are available. I will be out of town November 14 and 15. Have a great weekend! Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. 16 From: Jason Mockford <jmockfor@calpoly.edu> Sent: Friday, November 1, 2024 10:30:31 AM To: Stewart, Erica A <estewart@slocity.org> Cc: Jo Campbell <jcampb33@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Follow Up from City Council Meeting This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello everyone, Apparently this did not go through last week, so sending again! Hope we can connect soon. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Jason Mockford Sent: Friday, October 25, 2024 2:23 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Jo Campbell <jcampb33@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: Follow Up from City Council Meeting Hello Mayor Stewart, We would like to meet to follow up regarding the recent City Council meeting we attended. Would you be willing to meet and discuss? Thank you, Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability 17 From:Stewart, Erica A Sent:Friday, November 1, 2024 12:02 PM To:Jason Mockford Cc:Jo Campbell; Courtney Leigh Kienow; Purrington, Teresa Subject:Re: Follow Up from City Council Meeting Hi Jason, Thank you for the follow up. I would love to meet. I have copied Teresa Purrington. She manages my calendar. Please include her when responding with some dates and times that you are available. I will be out of town November 14 and 15. Have a great weekend! Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Jason Mockford <jmockfor@calpoly.edu> Sent: Friday, November 1, 2024 10:30:31 AM To: Stewart, Erica A <estewart@slocity.org> Cc: Jo Campbell <jcampb33@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Follow Up from City Council Meeting This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello everyone, Apparently this did not go through last week, so sending again! Hope we can connect soon. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 18 Futuristic • Strategic • Relator • Ideation • Adaptability From: Jason Mockford Sent: Friday, October 25, 2024 2:23 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Jo Campbell <jcampb33@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: Follow Up from City Council Meeting Hello Mayor Stewart, We would like to meet to follow up regarding the recent City Council meeting we attended. Would you be willing to meet and discuss? Thank you, Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability 19 From:Meghan Schuler-Jones <mcschule@calpoly.edu> Sent:Thursday, October 24, 2024 8:37 AM To:Stewart, Erica A Subject:Re: Executive Staff Follow Up Follow Up Flag:Flag for follow up Flag Status:Flagged This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Thanks for coming to Executive Staff again this year - we appreciate it! And sorry to have missed it. :) See you soon, Meghan Meghan Schuler-Jones, M.A. (SHE/HER/HERS) Assistant Director—Public Relations, Leadership, and DEI Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0440 P: 805-756-0654 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. From: Tanner Schinderle <tschinde@calpoly.edu> Sent: Thursday, October 24, 2024 8:13:00 AM To: Stewart, Erica A <estewart@slocity.org> Cc: Meghan Schuler-Jones <mcschule@calpoly.edu>; Colin Vaughn Shea <cshea02@calpoly.edu> Subject: Executive Staff Follow Up Hi, Mayor Stewart! Thank you again for joining our Executive Staff Meeting on Tuesday night. Everyone enjoyed being able to hear and engage with you throughout the night. I've attached two of the pictures we took for you to see. We are very grateful you took the time to join us! Thanks, Tanner Schinderle he/him/his ASI Secretary of Executive Staff Political Science, Pre-Law Cal Poly, San Luis Obispo _____ (916) 917-6961| LinkedIn 20 www.calpoly.edu 21 From:Tanner Schinderle <tschinde@calpoly.edu> Sent:Thursday, October 24, 2024 8:13 AM To:Stewart, Erica A Cc:Meghan Schuler-Jones; Colin Vaughn Shea Subject:Executive Staff Follow Up Attachments:4B66DF5A-B9E9-40FE-A624-7ADEDDC3FF6C_1_105_c.jpeg; 0678DCF8- D17D-48FF-9DB5-9F00817F4B32_1_105_c.jpeg This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi, Mayor Stewart! Thank you again for joining our Executive Staff Meeting on Tuesday night. Everyone enjoyed being able to hear and engage with you throughout the night. I've attached two of the pictures we took for you to see. We are very grateful you took the time to join us! Thanks, Tanner Schinderle he/him/his ASI Secretary of Executive Staff Political Science, Pre-Law Cal Poly, San Luis Obispo _____ (916) 917-6961| LinkedIn www.calpoly.edu 22 From:Stewart, Erica A Sent:Monday, October 21, 2024 8:49 AM To:Tanner Schinderle Cc:Colin Vaughn Shea; Meghan Schuler-Jones; Purrington, Teresa; Erica A Stewart Subject:Re: ASI Engagement Sorry. Didn’t mean to send that quite yet. I’m looking forward to meeting with you and the ASI team. I will connect with Teresa and send over a brief PowerPoint presentation. Have a great day! Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Stewart, Erica A <estewart@slocity.org> Sent: Monday, October 21, 2024 8:47:56 AM To: Tanner Schinderle <tschinde@calpoly.edu> Cc: Colin Vaughn Shea <cshea02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org>; Erica A Stewart < Subject: Re: ASI Engagement Hi Tanner, Thank you for the follow up email. I am looking forward to chatting with you and the I. Erica A. Stewart pronouns she/her/hers Mayor 23 Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Tanner Schinderle <tschinde@calpoly.edu> Sent: Monday, October 21, 2024 8:13:00 AM To: Stewart, Erica A <estewart@slocity.org>; Cc: Colin Vaughn Shea <cshea02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: ASI Engagement Hi, Mayor Stewart! I am looking forward to having you join our meeting tomorrow night. Let me know if there are any slides or information you would like me to have prepared for the meeting. The current plan is to allow you to explain your role as Mayor, the relationship between the city and University/ASI, and any other information you want to share followed by a Q&A Opportunity with Executive Staff. If you would like to change any of this, let me know. Thanks again for volunteering your time. Thanks, Tanner Schinderle he/him/his ASI Secretary of Executive Staff Political Science, Pre-Law Cal Poly, San Luis Obispo _____ (916) 917-6961| LinkedIn www.calpoly.edu From: Tanner Schinderle <tschinde@calpoly.edu> Sent: Thursday, September 26, 2024 5:22 PM To: Stewart, Erica A <estewart@slocity.org>; Cc: Colin Vaughn Shea <cshea02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: ASI Engagement Awesome! Thank you so much. Looking forward to having you. Thanks, Tanner Schinderle he/him/his ASI Secretary of Executive Staff Political Science, Pre-Law Cal Poly, San Luis Obispo 24 _____ (916) 917-6961| LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, September 26, 2024 4:53 PM To: Tanner Schinderle <tschinde@calpoly.edu>; Cc: Colin Vaughn Shea <cshea02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: ASI Engagement Hi Tanner, 10/22 would be great. Can you send a calendar invite and include Teresa Purrington? She is copied on this email. Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Tanner Schinderle <tschinde@calpoly.edu> Sent: Thursday, September 26, 2024 9:45:01 AM To: Stewart, Erica A <estewart@slocity.org>; Cc: Colin Vaughn Shea <cshea02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: ASI Engagement This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Good Morning, Mayor Stewart! I wanted to follow up with the email below. We would love to have you join us for one of our Executive Staff meetings. Currently, October 15th, October 22nd, October 29th, November 5th, or November 19 th are the dates of our meetings. All Meetings are from 6-7:30 PM in the Rec Training Room. Let me know if any of these work for you for the quarter! Feel free to reach me directly at 916-917-6961. Thanks for your consideration, Tanner Schinderle he/him/his 25 ASI Secretary of Executive Staff Political Science, Pre-Law Cal Poly, San Luis Obispo _____ (916) 917-6961| LinkedIn www.calpoly.edu From: Tanner Schinderle Sent: Sunday, September 8, 2024 1:47 PM To: estewart@slocity.org <estewart@slocity.org> Cc: Colin Vaughn Shea <cshea02@calpoly.edu> Subject: ASI Engagement Dear Mayor Stewart, My name is Tanner Schinderle and I am the Secretary of Executive Staff with Associated Students, Inc. (ASI) at Cal Poly. The Executive Staff program within ASI works to execute ASI initiatives and projects, develops future leaders, and provides networking opportunities for students. As we begin planning the year ahead, we are hoping you would consider joining us at one of our Executive Staff Meetings to share your insights with the student leaders in our program. With your time, we would love for you to share your experience at Cal Poly, describe how the city and ASI work together, and discuss the best ways for students to get involved with the SLO Community. We will also set aside time for students to ask you questions. Currently, we are hoping for you to join us for one of the following days: October 15th, October 22nd, October 29th, November 5th, November 12th, or November 19th. All Meetings are from 6-7:30 PM. Please let me know if you are willing to join us, and if so, which of these dates, if any, work for you. As we are currently scheduling several speakers, we would appreciate confirming the date that works best for your schedule as soon as possible. Additionally, a new initiative we are working on is increasing volunteering with our Executive Staff program. We are setting a collective goal of 300 hours for the year and 100 hours per quarter where students are volunteering with ASI and the community. If you have time for a brief call or just want to send over some recommendations of local organizations that would benefit from our volunteers, it would be greatly appreciated. My phone number is if you would like to reach me directly. If you have any questions, please let me know, and thank you in advance for supporting our program! 26 Thank you in advance, Tanner Schinderle 27 From:Stewart, Erica A Sent:Monday, October 14, 2024 7:37 PM To:Tracy L. Watson Subject:Re: Call for Business/Discussion Items: SCLC Hi Tracy, Unfortunately, I will not be able to attend SCLC this week. Many of the council members will be at our annual statewide conference. Councilmember Shoresman will be at the meeting. I look forward to hearing about neighborhood, wellness plans and subcommittees. All the best, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Tracy L. Watson <twatson@calpoly.edu> Sent: Monday, October 14, 2024 8:31:37 AM To: asccpres@cuesta.edu (asccpres@cuesta.edu) <asccpres@cuesta.edu>; Debbie Arnold <darnold@co.slo.ca.us>; Wallace, Christine <cwallace@slocity.org>; ; Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; ASI President <asipresident@calpoly.edu>; brettcross ( < ; Christopher Mutshnick <christopher_mutshnic@cuesta.edu>; Colin Vaughn Shea <cshea02@calpoly.edu>; elizabeth_coria@cuesta.edu <elizabeth_coria@cuesta.edu>; Evelyn Gutierrez <ejgutier@calpoly.edu>; Hermann, Greg <GHermann@slocity.org>; Joy Pederson <jmpeders@calpoly.edu>; lucia_landeros@my.cuesta.edu <lucia_landeros@my.cuesta.edu>; Mason Cleek <mason_cleek@cuesta.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; ; ngalante@wilshirehcs.org <ngalante@wilshirehcs.org>; roy_murphy@my.cuesta.edu <roy_murphy@my.cuesta.edu>; Scott, Rick <rscott@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Taylor Ann Brandenburg <tbranden@calpoly.edu>; Jason Mockford <jmockfor@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Weston Kenneth Patrick <wpatrick@calpoly.edu>; Anders Ruud <eruud@calpoly.edu>; kathie walker < ; srudd@wilshirehcs.org <srudd@wilshirehcs.org>; Mickel, Fred <fmickel@slocity.org>; Kathleen Goble <kgoble@co.slo.ca.us>; ( ; Hermann, Greg <GHermann@slocity.org> Subject: Call for Business/Discussion Items: SCLC 28 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello, voting members and designees, Please submit any business or discussion items for this week's SCLC meeting by noon tomorrow, 10/15. Thank you. Tracy Watson She/Her Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. 30 From:Evans, Noah Sent:Monday, October 7, 2024 3:50 PM To:Floyd, Aaron; Boerman, Mychal; Meeks, Jason Cc:Michael.Schwartz@cdcr.ca.gov; Marcus Henderson; Edgar Palacios Subject:Whale Rock Monthly Report for September 2024 Attachments:WR Monthly Report Sept 24.pdf Good afternoon, Please see the linked and attached September Whale Rock Report. WR Monthly Report Sept 24.pdf Have a great week. Noah Evans Whale Rock Supervisor Public Utilities 108 East 13th Street, Cayucos, CA 93430-1348 E nevans@slocity.org T 805.995.3701 C 805.540.8529 slocity.org Stay connected with the City by signing up for e-notifications City of San Luis Obispo, Public Utilities, 879 Morro Street, San Luis Obispo, CA, 93401-2710, 805.781.7215, slocity.org Date: October 1, 2024 To: Whale Rock Commissioners From: Noah Evans, Whale Rock Supervisor Subject: September 2024 Whale Rock Report This report provides an update on total reservoir storage, agency-specific storage, and significant projects at Whale Rock Reservoir. Whale Rock Reservoir Storage Monthly Reservoir Storage/Capacity 2024 Whale Rock Storage & Rainfall Month Beginning of Month Storage (Acre Feet) Beginning of Month % Prior Year Storage % Monthly rainfall in inches January 35,894 92 89.7 4.28 February 36,676 94 92.1 6.83 March 38,967 100 100 3.81 April 38,967 100 100 2.02 May 38,967 100 100 0.15 June 38,850 99.7 100 0 July 38,386 98.5 99.4 0 August 37,640 96.6 99.4 0 September 36,901 94.7 96.2 0 October 36,116 92.7 94 November 94.9 December 92 YTD Rainfall Total 17.09 Agency-Specific Storage/Capacity Monthly Agency Storage Levels as of 9-30-24 (Allocated Storage) Agency Beginning of Month Storage1 (Acre Feet) End-of-Month Storage (Acre Feet) Beginning of Month % End of Month % City of SLO 19,747 19,140 92.1 89.2 Cal Poly 12,813 12,673 97.5 96.5 CMC 4,341 4,303 99.1 98.2 Notes: 1. Allocated Storage water volume includes each agency's proportional share of the 2,000 acre-foot minimum pool. 2024 Lake Level Update Lake Level Whale Rock Reservoir delivered water to all Whale Rock Commission members during September. The City of SLO and Cal Poly relied on Whale Rock for most of their water needs. CMC is using State Water to meet their daily demands while providing Whale Rock water to Dairy Creek Golf Course through an agreement with the County of SLO. Project Updates Tule Removal in The Spillway Inlet. Whale Rock’s regulatory agency, the Division of Safety of Dams (DSOD), has requested the removal of tulles that have grown inside the spillway entrance. In September, the WR team contacted Rincon Consultants to assist with the environmental permitting required to remove the tulles from the spillway entrance. A Rincon Consultants staff member visited the facility and viewed the spillway entrance. Later, Rincon Consultants provided a proposal to complete the required permits. We will work with Rincon to obtain the necessary permits in the coming weeks. This fall, the area with tulles will be above the Reservoir's water level, and after permits are issued, staff will use a tractor to remove the tulles. WHALE ROCK RESERVOIR AT 92.7 % OF TOTAL CAPACITY Electrical System Maintenance at Pump Station A The Whale Rock Pump Stations use motor control centers (MCCs) to control the two hundred horsepower motors that provide the energy to deliver water to Whale Rock Commission members. The MCCs were installed in 1993 and require periodic parts replacement and maintenance to perform as designed. The MCCs have mechanical and electrical components that control the motors and communicate with the computer system that controls Whale Rock water delivery. Whale Rock staff called Alpha Electric to diagnose a problem with Pump Station A, MCC #2, preventing the unit from running consistently. Alpha Electric staff examined the malfunctioning MCC and recommended replacing an electric signal contact that provides information to the control system. Alpha Electric is procuring replacement signal contactors and will install them at Pump Station A. Installing new signal contractors should return Pump Station A, MCC #2, to normal operations. Association of State Dam Safety Officials Conference A Whale Rock team member attended the Association of State Dam Safety Officials (ASDSO). The ASDSO was formed in 1983 to advance the technical expertise of dam owners, to increase public awareness of the role of dams in society, and to increase the interest of federal and state lawmakers in improving dam and levee safety. During the conference, staff learned about advances in dam monitoring instruments that could benefit Whale Rock Reservoir. Staff also learned strategies to reduce dam foundation leakage and how to collaborate during a dam- related incident. Staff toured the construction site of the Chimney Hollow Reservoir, the second asphalt core dam built in the United States. The ability to attend professional development seminars to learn from dam safety professionals improves staff’s knowledge of dam operations and the Commission’s support for these trainings is appreciated by the Whale Rock Team. If I can provide further details or information, please get in touch with me at nevans@slocity.org WHALE ROCK MOTOR CONTROL CENTER 31 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Thursday, October 3, 2024 12:52 PM To:Stewart, Erica A Cc:Ashleigh Jeanne Spragins; Michelle Crawford; Meghan Schuler-Jones Subject:Re: SCLC Welcome Back Post Hi Mayor Stewart, Looks great to me! Thank you, Colin Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly, San Luis Obispo, CA (206) 409 8630 | LinkedIn From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, October 3, 2024 8:17:12 AM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Got it. Thanks. Here’s my script. Hi! I’m Mayor Erica A. Stewart, and I’m thrilled to welcome both new and returning students from Cal Poly and Cuesta College to beautiful San Luis Obispo - or SLO, as we like to call it! Whether you’re just settling in or coming back for another year, we’re excited to have you as part of our vibrant and engaging community. As you begin this new chapter, I encourage you to embrace the spirit of connection that makes SLO so special. Whether you’ve 32 been here a few months or a few years, take the opportunity to introduce yourself to your neighbors. Saying a simple hello, exchanging phone numbers, and getting to know one another can go a long way toward building meaningful relationships. We’re all in this together, and by supporting one another, we can create positive, lasting memories and make this year truly remarkable! If you ever have any questions about San Luis Obispo, check out SLOcity.org. Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Wednesday, October 2, 2024 2:13:12 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post 33 Hi Mayor Stewart, We appreciate your help on this initiative, and we totally understand this time of the year is busy. I think that updating the script to reflect that it is now week 2 and students have been here for a few weeks is great. The main goal with this focus is to remind full time residents to welcome and connect with their student neighbors as we head into the year. It would be great if you could share the video on Instagram with us once you have finish recording it. Once again thank you for all of your help! Best, Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Wednesday, October 2, 2024 1:05 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin and Ashleigh! Sorry it’s taken me a little bit to get this welcome ready. I know it’s week two I’ll give a little more of a hope you’re settling in vibe versus welcome for the first time. Any points you’d like me to include or is there anything I should be aware of as I prepare this welcome message today? Do you want me to send the video to you via Instagram? Or would you like me to send this directly to you via email? Thanks, Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 34 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 26, 2024 1:30:32 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, Thank you. We are looking forward to it! Best, Colin Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly, San Luis Obispo, CA (206) 409 8630 | LinkedIn From: Stewart, Erica A <estewart@slocity.org> Sent: Wednesday, September 25, 2024 10:19:58 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, I should be able to record it Thursday or Friday this week. Thanks for following up. Best! Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications 35 From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, September 24, 2024 4:03 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, I hope you're doing well. I wanted to take a moment to thank you again for your support with welcoming Cal Poly students back as they start their first week back to campus. I also wanted to follow up on our discussion after the SCLC meeting last week. Given the time of year, I completely understand that scheduling is tight, but I wanted to check in on when you might be able to record the video we discussed. We’re eager to share it on Instagram as students are still settling in after the summer break. Please let me know if there’s anything we can do to assist with the process or offer additional support. Thank you again for your time and we look forward to successful year ahead! Best, Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, September 19, 2024 3:23 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, This is a great idea. When do you want this completed? Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor 36 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 12, 2024 7:01:57 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: SCLC Welcome Back Post This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Mayor Stewart, I hope you are doing well. My name is Colin Shea. I serve as the Cal Poly Student Member-at-Large on SCLC. I also serve under Ashleigh as the ASI Chief of Staff. I'd love to follow up on the idea that Abe Lincoln, the SCLC Community Member-at-Large, proposed at the last SCLC meeting. Ashleigh and I had the chance to meet with Abe and were able to discuss the proposal further. We feel like this alternate method of reminding the community members of San Luis Obispo of the return of students, would be a great way to start of the year off on right foot, and would love to have your support! The proposed idea is to move away from KSBY and move to Instagram, utilizing both the City and ASI's Instagram to post the video. The concept remains that same where you as the Mayor are addressing the entire community of SLO through a video with the proposed script: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our bea utiful town has to offer. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] We are open to making changes to adapt the script to your liking. 37 Please let me know if you would be interested as well as if you have any questions. Thank you! Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ ( | LinkedIn www.calpoly.edu 38 From:Stewart, Erica A Sent:Thursday, October 3, 2024 8:17 AM To:Colin Vaughn Shea Cc:Ashleigh Jeanne Spragins; Michelle Crawford; Meghan Schuler-Jones Subject:Re: SCLC Welcome Back Post Got it. Thanks. Here’s my script. Hi! I’m Mayor Erica A. Stewart, and I’m thrilled to welcome both new and returning students from Cal Poly and Cuesta College to beautiful San Luis Obispo - or SLO, as we like to call it! Whether you’re just settling in or coming back for another year, we’re excited to have you as part of our vibrant and engaging community. As you begin this new chapter, I encourage you to embrace the spirit of connection that makes SLO so special. Whether you’ve been here a few months or a few years, take the opportunity to introduce yourself to your neighbors. Saying a simple hello, exchanging phone numbers, and getting to know one another can go a long way toward building meaningful relationships. We’re all in this together, and by supporting one another, we can create positive, lasting memories and make this year truly remarkable! 39 If you ever have any questions about San Luis Obispo, check out SLOcity.org. Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Wednesday, October 2, 2024 2:13:12 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, We appreciate your help on this initiative, and we totally understand this time of the year is busy. I think that updating the script to reflect that it is now week 2 and students have been here for a few weeks is great. The main goal with this focus is to remind full time residents to welcome and connect with their student neighbors as we head into the year. It would be great if you could share the video on Instagram with us once you have finish recording it. Once again thank you for all of your help! Best, Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu 40 From: Stewart, Erica A <estewart@slocity.org> Sent: Wednesday, October 2, 2024 1:05 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin and Ashleigh! Sorry it’s taken me a little bit to get this welcome ready. I know it’s week two I’ll give a little more of a hope you’re settling in vibe versus welcome for the first time. Any points you’d like me to include or is there anything I should be aware of as I prepare this welcome message today? Do you want me to send the video to you via Instagram? Or would you like me to send this directly to you via email? Thanks, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 26, 2024 1:30:32 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, Thank you. We are looking forward to it! Best, 41 Colin Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly, San Luis Obispo, CA (206) 409 8630 | LinkedIn From: Stewart, Erica A <estewart@slocity.org> Sent: Wednesday, September 25, 2024 10:19:58 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, I should be able to record it Thursday or Friday this week. Thanks for following up. Best! Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, September 24, 2024 4:03 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, I hope you're doing well. I wanted to take a moment to thank you again for your support with welcoming Cal Poly students back as they start their first week back to campus. I also wanted to follow up on our discussion after the SCLC meeting last week. Given the time of year, I completely understand that scheduling is tight, but I wanted to check in on when you might be able to record the video we discussed. We’re eager to share it on Instagram as students are still settling in after the summer break. Please let me know if there’s anything we can do to assist with the process or offer additional support. 42 Thank you again for your time and we look forward to successful year ahead! Best, Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, September 19, 2024 3:23 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, This is a great idea. When do you want this completed? Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 12, 2024 7:01:57 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: SCLC Welcome Back Post This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 43 Hi Mayor Stewart, I hope you are doing well. My name is Colin Shea. I serve as the Cal Poly Student Member-at-Large on SCLC. I also serve under Ashleigh as the ASI Chief of Staff. I'd love to follow up on the idea that Abe Lincoln, the SCLC Community Member-at-Large, proposed at the last SCLC meeting. Ashleigh and I had the chance to meet with Abe and were able to discuss the proposal further. We feel like this alternate method of reminding the community members of San Luis Obispo of the return of students, would be a great way to start of the year off on right foot, and would love to have your support! The proposed idea is to move away from KSBY and move to Instagram, utilizing both the City and ASI's Instagram to post the video. The concept remains that same where you as the Mayor are addressing the entire community of SLO through a video with the proposed script: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our bea utiful town has to offer. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] We are open to making changes to adapt the script to your liking. Please let me know if you would be interested as well as if you have any questions. Thank you! Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu 44 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Wednesday, October 2, 2024 2:13 PM To:Stewart, Erica A Cc:Ashleigh Jeanne Spragins; Michelle Crawford; Meghan Schuler-Jones Subject:Re: SCLC Welcome Back Post Hi Mayor Stewart, We appreciate your help on this initiative, and we totally understand this time of the year is busy. I think that updating the script to reflect that it is now week 2 and students have been here for a few weeks is great. The main goal with this focus is to remind full time residents to welcome and connect with their student neighbors as we head into the year. It would be great if you could share the video on Instagram with us once you have finish recording it. Once again thank you for all of your help! Best, Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Wednesday, October 2, 2024 1:05 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin and Ashleigh! Sorry it’s taken me a little bit to get this welcome ready. I know it’s week two I’ll give a little more of a hope you’re settling in vibe versus welcome for the first time. Any points you’d like me to include or is there anything I should be aware of as I prepare this welcome message today? Do you want me to send the video to you via Instagram? Or would you like me to send this directly to you via email? Thanks, Erica 45 Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 26, 2024 1:30:32 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, Thank you. We are looking forward to it! Best, Colin Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly, San Luis Obispo, CA (206) 409 8630 | LinkedIn From: Stewart, Erica A <estewart@slocity.org> Sent: Wednesday, September 25, 2024 10:19:58 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, I should be able to record it Thursday or Friday this week. Thanks for following up. Best! Erica Erica A. Stewart pronouns she/her/hers Mayor 46 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, September 24, 2024 4:03 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, I hope you're doing well. I wanted to take a moment to thank you again for your support with welcoming Cal Poly students back as they start their first week back to campus. I also wanted to follow up on our discussion after the SCLC meeting last week. Given the time of year, I completely understand that scheduling is tight, but I wanted to check in on when you might be able to record the video we discussed. We’re eager to share it on Instagram as students are still settling in after the summer break. Please let me know if there’s anything we can do to assist with the process or offer additional support. Thank you again for your time and we look forward to successful year ahead! Best, Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, September 19, 2024 3:23 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, 47 This is a great idea. When do you want this completed? Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 12, 2024 7:01:57 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: SCLC Welcome Back Post This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Mayor Stewart, I hope you are doing well. My name is Colin Shea. I serve as the Cal Poly Student Member-at-Large on SCLC. I also serve under Ashleigh as the ASI Chief of Staff. I'd love to follow up on the idea that Abe Lincoln, the SCLC Community Member-at-Large, proposed at the last SCLC meeting. Ashleigh and I had the chance to meet with Abe and were able to discuss the proposal further. We feel like this alternate method of reminding the community members of San Luis Obispo of the return of students, would be a great way to start of the year off on right foot, and would love to have your support! The proposed idea is to move away from KSBY and move to Instagram, utilizing both the City and ASI's Instagram to post the video. The concept remains that same where you as the Mayor are addressing the entire community of SLO through a video with the proposed script: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, 48 and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our beautiful town has to offer. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] We are open to making changes to adapt the script to your liking. Please let me know if you would be interested as well as if you have any questions. Thank you! Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu 49 From:Stewart, Erica A Sent:Wednesday, October 2, 2024 1:06 PM To:Colin Vaughn Shea Cc:Ashleigh Jeanne Spragins; Michelle Crawford; Meghan Schuler-Jones Subject:Re: SCLC Welcome Back Post Hi Colin and Ashleigh! Sorry it’s taken me a little bit to get this welcome ready. I know it’s week two I’ll give a little more of a hope you’re settling in vibe versus welcome for the first time. Any points you’d like me to include or is there anything I should be aware of as I prepare this welcome message today? Do you want me to send the video to you via Instagram? Or would you like me to send this directly to you via email? Thanks, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 26, 2024 1:30:32 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, Thank you. We are looking forward to it! 50 Best, Colin Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly, San Luis Obispo, CA (206) 409 8630 | LinkedIn From: Stewart, Erica A <estewart@slocity.org> Sent: Wednesday, September 25, 2024 10:19:58 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, I should be able to record it Thursday or Friday this week. Thanks for following up. Best! Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, September 24, 2024 4:03 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, I hope you're doing well. I wanted to take a moment to thank you again for your support with welcoming Cal Poly students back as they start their first week back to campus. I also wanted to follow up on our discussion after the SCLC meeting last week. Given the time of year, I completely understand that scheduling is tight, but I wanted to check in on when you might be able to record the video we discussed. We’re eager to share it on Instagram as students are still settling in after the summer break. Please let me know if there’s anything we can do to assist with the process or offer additional support. 51 Thank you again for your time and we look forward to successful year ahead! Best, Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, September 19, 2024 3:23 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, This is a great idea. When do you want this completed? Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 12, 2024 7:01:57 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: SCLC Welcome Back Post This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 52 Hi Mayor Stewart, I hope you are doing well. My name is Colin Shea. I serve as the Cal Poly Student Member-at-Large on SCLC. I also serve under Ashleigh as the ASI Chief of Staff. I'd love to follow up on the idea that Abe Lincoln, the SCLC Community Member-at-Large, proposed at the last SCLC meeting. Ashleigh and I had the chance to meet with Abe and were able to discuss the proposal further. We feel like this alternate method of reminding the community members of San Luis Obispo of the return of students, would be a great way to start of the year off on right foot, and would love to have your support! The proposed idea is to move away from KSBY and move to Instagram, utilizing both the City and ASI's Instagram to post the video. The concept remains that same where you as the Mayor are addressing the entire community of SLO through a video with the proposed script: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our bea utiful town has to offer. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] We are open to making changes to adapt the script to your liking. Please let me know if you would be interested as well as if you have any questions. Thank you! Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu 53 From:Christina Elizabeth Sholars <csholars@calpoly.edu> Sent:Tuesday, October 1, 2024 4:59 PM To:Purrington, Teresa Cc:Stewart, Erica A Subject:Every Voice Counts Panel Information Follow Up Flag:Flag for follow up Flag Status:Completed This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello Teresa, Thank you for taking the time to chat with me about the upcoming event. I’ve included some details to help prepare for the day. At this point, we only need the information for the Parking Pass. Please send me the license plate numbers, along with the make and model of each driver's vehicle. We will submit this information and notify you of nearest parking locations. Event Description "Every Voice Counts" is an event designed to bridge connections between students and current leaders from local and state government, city offices, and nonprofits. Focused on fostering civic engagement, the event will cover topics such as voter registration, community involvement, internship opportunities, intersectional identities, inclusive rights, and mindfulness in voting. Event Locations: Multi-Space  019A -0127 Partners Pavilion - The event will begin with featuring a panel where guests respond to pre- submitted questions, the event encourages thoughtful dialogue without any campaigning, maintaining a non-partisan atmosphere.  La Casa: 052-E23 and BAEC 052-E22 - Following the panel, a mixer will provide students the chance to engage one-on-one with our guests, allowing for deeper conversations and networking over appetizers and tapas. Agenda  4 – 4:45 p.m. - Set- up  5-6:30 p.m. - Panelists Q&A (6 Questions) o Questions will focus on Civic Engagement, Voter Engagement, Influence and Media, and Impact of Demographics) o Panel Question: We know that turning out young voters tends to be difficult. No one talks about why our young voters are withdrawing themselves at a high rate. What 54 has caused the disconnect with young voters? And what do we foresee in the future of voting and elections? o  6:30 – 7:30 p.m. o Mixer (Room Location: 052-E23 and 052-E22 ) o Clerk Office Voter Registration Q&A (Room Location: 019A -0127 Partners Pavilion) Panelists  Congressman Carbajal  Assemblymember Addis  Mayor Stewart  Penny Boyd, Deputy Director - Registrar If you have any questions, feel free to reach out. We look forward to seeing you! Kindly, Christina Sholars Pronouns: she/her/hers csholars@calpoly.edu Coordinator, Black Academic Excellence Center Student Diversity and Belonging | Student Affairs Cal Poly, San Luis Obispo, CA _____ https://baec.calpoly.edu/ Follow BAEC on Instagram Book time to meet with me 55 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Thursday, September 26, 2024 1:31 PM To:Stewart, Erica A Cc:Ashleigh Jeanne Spragins; Michelle Crawford; Meghan Schuler-Jones Subject:Re: SCLC Welcome Back Post Hi Mayor Stewart, Thank you. We are looking forward to it! Best, Colin Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly, San Luis Obispo, CA (206) 409 8630 | LinkedIn From: Stewart, Erica A <estewart@slocity.org> Sent: Wednesday, September 25, 2024 10:19:58 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, I should be able to record it Thursday or Friday this week. Thanks for following up. Best! Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, September 24, 2024 4:03 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones 56 <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, I hope you're doing well. I wanted to take a moment to thank you again for your support with welcoming Cal Poly students back as they start their first week back to campus. I also wanted to follow up on our discussion after the SCLC meeting last week. Given the time of year, I completely understand that scheduling is tight, but I wanted to check in on when you might be able to record the video we discussed. We’re eager to share it on Instagram as students are still settling in after the summer break. Please let me know if there’s anything we can do to assist with the process or offer additional support. Thank you again for your time and we look forward to successful year ahead! Best, Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, September 19, 2024 3:23 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, This is a great idea. When do you want this completed? Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 57 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 12, 2024 7:01:57 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: SCLC Welcome Back Post This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Mayor Stewart, I hope you are doing well. My name is Colin Shea. I serve as the Cal Poly Student Member-at-Large on SCLC. I also serve under Ashleigh as the ASI Chief of Staff. I'd love to follow up on the idea that Abe Lincoln, the SCLC Community Member-at-Large, proposed at the last SCLC meeting. Ashleigh and I had the chance to meet with Abe and were able to discuss the proposal further. We feel like this alternate method of reminding the community members of San Luis Obispo of the return of students, would be a great way to start of the year off on right foot, and would love to have your support! The proposed idea is to move away from KSBY and move to Instagram, utilizing both the City and ASI's Instagram to post the video. The concept remains that same where you as the Mayor are addressing the entire community of SLO through a video with the proposed script: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our bea utiful town has to offer. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] We are open to making changes to adapt the script to your liking. Please let me know if you would be interested as well as if you have any questions. Thank you! Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo 58 _____ | LinkedIn www.calpoly.edu 59 From:Stewart, Erica A Sent:Wednesday, September 25, 2024 10:20 PM To:Colin Vaughn Shea Cc:Ashleigh Jeanne Spragins; Michelle Crawford; Meghan Schuler-Jones Subject:Re: SCLC Welcome Back Post Hi Colin, I should be able to record it Thursday or Friday this week. Thanks for following up. Best! Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Tuesday, September 24, 2024 4:03 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Mayor Stewart, I hope you're doing well. I wanted to take a moment to thank you again for your support with welcoming Cal Poly students back as they start their first week back to campus. I also wanted to follow up on our discussion after the SCLC meeting last week. Given the time of year, I completely understand that scheduling is tight, but I wanted to check in on when you might be able to record the video we discussed. We’re eager to share it on Instagram as students are still settling in after the summer break. Please let me know if there’s anything we can do to assist with the process or offer additional support. Thank you again for your time and we look forward to successful year ahead! Best, 60 Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, September 19, 2024 3:23 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, This is a great idea. When do you want this completed? Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 12, 2024 7:01:57 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: SCLC Welcome Back Post This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Mayor Stewart, 61 I hope you are doing well. My name is Colin Shea. I serve as the Cal Poly Student Member-at-Large on SCLC. I also serve under Ashleigh as the ASI Chief of Staff. I'd love to follow up on the idea that Abe Lincoln, the SCLC Community Member-at-Large, proposed at the last SCLC meeting. Ashleigh and I had the chance to meet with Abe and were able to discuss the proposal further. We feel like this alternate method of reminding the community members of San Luis Obispo of the return of students, would be a great way to start of the year off on right foot, and would love to have your support! The proposed idea is to move away from KSBY and move to Instagram, utilizing both the City and ASI's Instagram to post the video. The concept remains that same where you as the Mayor are addressing the entire community of SLO through a video with the proposed script: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our beautiful town has to off er. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] We are open to making changes to adapt the script to your liking. Please let me know if you would be interested as well as if you have any questions. Thank you! Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu 62 From:Cal Poly Center for Innovation & Entrepreneurship <info-cie@calpoly.edu> Sent:Wednesday, September 25, 2024 10:01 AM To:Stewart, Erica A Subject:🍎The Latest News, Events & Innovations at the CIE This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. View this email in a web page To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.start-up-dates-logo.gif IN THIS EDITION  1/ Demo Day: Watch the replay  2/ Pashion in LA Times  3/ Elevator Pitch Competition  4/ Coffee & Conversation: Flume FOR DAILY UPDATES  To h elp protect Instagram  To help pr otect Facebook  T o he lp protect LinkedIn  To help pro tec t Twitter To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Demo Day: WATCH THE REPLAY Our 2024 Summer Accelerator Cohort delivered their best pitches at Demo Day! Whether you were there in person or missed the live event, you can still catch all the action. Watch the full replay to see the next wave of entrepreneurs showcase their startups. WATCH HERE 63 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Pashion FOOTWEAR FEATURED in the LA Times! Our very own CIE Alumna Haley Pavone, CEO and founder of Pashion Footwear, was featured in the LA Times! Haley's journey from a Cal Poly sophomore with a "light bulb moment" to the leader of a multimillion- dollar shoe business is nothing short of inspiring. Her company, which turns high heels into flats and back again, has already hit $4 million in revenue this year and is on track to double by the end of 2024. Read more of Haley's feature from the LA Times below. READ MORE To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Elevator Pitch Applications Open! The Elevator Pitch Competition (EPC) is an annual competition where Cal Poly students of ANY major can pitch their innovative product, service or startup ideas in 90 seconds for the chance to win up to $1,000! Curious and want to learn more? The EPC info session will be held on Thursday, Oct. 17 at 11:10 a.m.-12:00 p.m. in the Hatchery (02, 206). LEARN MORE 64 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Coffee & Conversation: Flume Join us in a couple weeks for the SBDC's Coffee & Conversation, featuring CIE Alum James Fazio, Co- Founder and CTO of Flume Water, a leading innovator in water management technology. James will share his journey of building Flume into a successful startup and offer insights into scaling a tech company focused on sustainability and impactful change. The event will be on Wednesday, October 9 from 8:30am-10:00am at the CIE HotHouse and virtually online. REGISTER FOR FREE To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. desktop-white-bar.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. desktop-white-bar.gif Check out our new promo video for the 2024 Elevator Pitch Competition! Whether you’re interested in pitching or just curious, this quick video gives you a peek into one of our most exciting events of the year. See how student innovators bring their big ideas to life in just 90 seconds. WATCH THE VIDEO THANK YOU TO OUR SPONSORS To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. 65 THANK YOU TO OUR CORPORATE SPONSORS To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Bank of America To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Bridge Bank To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. 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Wells Fargo To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. 66 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.Cal Poly Center for Innovation & Entrepreneurship Cal Poly Center for Innovation and Entrepreneurship 872 Higuera St. San Luis Obispo, California 93401 USA Tel: 805-756-5171 info-cie@calpoly.edu  CONTACT  UPDATE PREFERENCES  VIEW IN BROWSER To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.fc3329c0-4a22-4616-967a-ebb5367d143d.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.46effd01-1860-4a2b-990d-77e06bb1e339.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.b2110203-57ca-4453-8849-ceb491c8b13d.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.7bc1c4a6-667a-4924- This email was sent to estewart@slocity.org why did I get this? unsubscribe from this list update subscription preferences Cal Poly Center for Innovation & Entrepreneurship (CIE) · 872 Higuera St · San Luis Obispo, CALIFORNIA 93401 · USA 67 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Tuesday, September 24, 2024 4:03 PM To:Stewart, Erica A Cc:Ashleigh Jeanne Spragins; Michelle Crawford; Meghan Schuler-Jones Subject:Re: SCLC Welcome Back Post Hi Mayor Stewart, I hope you're doing well. I wanted to take a moment to thank you again for your support with welcoming Cal Poly students back as they start their first week back to campus. I also wanted to follow up on our discussion after the SCLC meeting last week. Given the time of year, I completely understand that scheduling is tight, but I wanted to check in on when you might be able to record the video we discussed. We’re eager to share it on Instagram as students are still settling in after the summer break. Please let me know if there’s anything we can do to assist with the process or offer additional support. Thank you again for your time and we look forward to successful year ahead! Best, Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, September 19, 2024 3:23 PM To: Colin Vaughn Shea <cshea02@calpoly.edu> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: Re: SCLC Welcome Back Post Hi Colin, This is a great idea. When do you want this completed? Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor 68 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 12, 2024 7:01:57 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: SCLC Welcome Back Post This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Mayor Stewart, I hope you are doing well. My name is Colin Shea. I serve as the Cal Poly Student Member-at-Large on SCLC. I also serve under Ashleigh as the ASI Chief of Staff. I'd love to follow up on the idea that Abe Lincoln, the SCLC Community Member-at-Large, proposed at the last SCLC meeting. Ashleigh and I had the chance to meet with Abe and were able to discuss the proposal further. We feel like this alternate method of reminding the community members of San Luis Obispo of the return of students, would be a great way to start of the year off on right foot, and would love to have your support! The proposed idea is to move away from KSBY and move to Instagram, utilizing both the City and ASI's Instagram to post the video. The concept remains that same where you as the Mayor are addressing the entire community of SLO through a video with the proposed script: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our bea utiful town has to offer. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] We are open to making changes to adapt the script to your liking. 69 Please let me know if you would be interested as well as if you have any questions. Thank you! Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu 70 From:Harnett, Natalie Sent:Monday, September 23, 2024 1:24 PM To:trusteesoffice@calstate.edu Cc:cvandorn@calpoly.edu; jarmstro@calpoly.edu; Courtney Leigh Kienow; McDonald, Whitney; Stewart, Erica A Subject:City of SLO Comment: CSU Board of Trustees - Committee on Finance 9-24-24 Agenda Item 2 - Cal Poly Acquisition of Housing Project Attachments:City of SLO Comment - Cal Poly Corp Purchase of Harvest Lofts - Sept 2024.pdf Dear Members of the CSU Board of Trustees, Please see the attached letter on behalf of the City of San Luis Obispo regarding 9-24-24 Item #2: California Polytechnic State University, San Luis Obispo: Approval to Issue Debt for an Auxiliary Acquisition of a Housing Project. Thank you for your consideration. Natalie Natalie Harnett pronouns she/her/hers Policy and Project Manager City Administration 990 Palm Street, San Luis Obispo, CA 93401-3218 E nharnett@slocity.org T 805.781.7282 slocity.org Stay connected with the City by signing up for e-notifications City of San Luis Obispo, Office of the City Council, 990 Palm Street, San Luis Obispo, CA, 93401-3249, 805.781.7114, slocity.org September 23, 2024 Committee on Finance CSU Board of Trustees 401 Golden Shore Long Beach, CA 90802 Re: Agenda Item 2: California Polytechnic State University (Cal Poly), San Luis Obispo: Approval to Issue Debt for an Auxiliary Acquisition of a Housing Project - Harvest Lofts Dear Members of the CSU Board of Trustees, Cal Poly is a valued and long-standing partner of the City of San Luis Obispo (City) and source of immense pride for the entire San Luis Obispo community. The University’s commitment to increasing its supply of on-campus housing, including housing to meet its increasing enrollment, is crucial to our community’s ability to meet the increasing pressures on the availability and affordability of our housing stock. I am writing on behalf of the City regarding the recent proposal by Cal Poly Partners to purchase 120 residential housing units in the City for use by faculty and staff. We greatly appreciate Cal Poly’s efforts to provide housing opportunities for its faculty and staff, including any efforts to build additional housing on land currently owned by Cal Poly consistent with its Master Plan. Importantly, we are also grateful for the commitment expressed by Cal Poly Partners and President Armstrong to address the potential impact this acquisition could have on the City’s fiscal health and ability to serve our community members. Once purchased by Cal Poly Partners, these properties will be exempt from the property tax base for the City as well as other public agencies such as the County of San Luis Obispo and San Luis Coastal Unified School District. Additionally, rentals of the units that would have been subject to the City’s business tax will also become exempt, removing this additional revenue stream from the City. Because these exemptions will reduce the funding needed to provide essential services such as public safety, infrastructure maintenance, schools and other vital programs to our community members, including the current and future tenants of the proposed units for purchase, the commitment expressed by Cal Poly Partners and by President Armstrong to work with the City to ensure that these fiscal impacts to the City and other public agencies are addressed is crucial to our collective ongoing success. Fiscal sustainability is a top priority for the City and we have carefully planned for development to ensure adequate ongoing resources are available to provide essential services to the community. Additionally, Cal Poly Partners’ commitment to work closely with the current tenants of the Harvest Lofts units to provide continued housing security is also greatly appreciated so as to not further exacerbate the housing challenges faced by our community members. We understand and appreciate the growing need for housing across our community and are committed to finding solutions that address both Cal Poly’s expansion and the well-being of our community. We also believe that a strong partnership between Cal Poly and the City is essential for our continued shared prosperity, and we look forward to engaging in further dialogue and exploring solutions that benefit both the Cal Poly and the community members of San Luis Obispo. Thank you for your consideration. Sincerely, Erica A. Stewart Mayor City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 CC: Jeffrey D. Armstrong, President, Cal Poly Courtney Kienow, Director of Community Relations and Economic Development, Cal Poly Cody VanDorn, CEO, Cal Poly Partners 71 From:Stewart, Erica A Sent:Friday, September 20, 2024 8:44 AM To:Courtney Leigh Kienow Cc:McDonald, Whitney Subject:Re: Request for Public Comment -Maritime Integration September Board Meeting Ok. Thank you for letting me know Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Friday, September 20, 2024 8:39:40 AM To: Stewart, Erica A <estewart@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org> Subject: Re: Request for Public Comment -Maritime Integration September Board Meeting I forgot all public comment is at the beginning. So 9am is the opportunity for public comment on all items. Sent from my iPhone On Sep 20, 2024, at 8:32 AM, Stewart, Erica A <estewart@slocity.org> wrote: Thank you, Courtney. Erica Erica A. Stewart pronouns she/her/hers 72 Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, September 19, 2024 10:09:43 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Hermann, Greg <GHermann@slocity.org> Subject: FW: Request for Public Comment -Maritime Integration September Board Meeting This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Here’s our request for Tuesday re: Maritime on the CSU Board of Trustees meeting agenda. It is scheduled to be heard at 2:30pm on the 24th but you know government meetings don’t always run on time 뇤눈눉눊눍눋눌. Here’s the full agenda: https://www.calstate.edu/csu-system/board-of-trustees/past- meetings/2024/Documents/Sep-24-25-2024-Full-Binder.pdf If you decide to write a letter re: Harvest Lofts, we’d love to know about it as soon as possible. That item is at 1:10pm. Please let me know if you need info on that one too. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Friday, September 13, 2024 at 9:53 AM To: Matt Pontes <mapontes@co.slo.ca.us>, Stewart, Erica <estewart@slocity.org>, Jim Dantona <jim@slochamber.org> Cc: Jessica Lyn Darin <darin@calpoly.edu>, Hermann, Greg <GHermann@slocity.org> Subject: Request for Public Comment -Maritime Integration September Board Meeting Hi Erica, Matt, and Jim, Happy Friday! 뇤눎눐눑눒눏 I’m reaching out with a request: on Tuesday, September 24, the CSU Board of Trustees will take the next step in the Cal Poly – Cal Maritime integration. This will be their second opportunity to receive additional 73 information on the continued study of the item, with the final decision expected at their November meeting. We’d love your support through public comment. Matt: Since you have a board meeting that day, would someone from your team be available to comment on your behalf? Public comments are limited to 1 minute, and I can provide talking points specific to the organizations you each represent. To participate, you’ll need to email trusteesoffice@calstate.edu by 12:00 p.m. on Monday, September 23, stating that you'd like to comment on the Cal Poly – Cal Maritime integration. The meeting starts at 9 a.m.. We don’t have the exact time for this item yet, but I’ll let you know as soon as we do. You’ll need to stay on the call until you’re prompted to unmute and speak. Here’s more info about speaking at the meeting: Public Comment Information I’ll send you the agenda once it’s posted. Thanks so much for considering this! Court Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu <image001.jpg> 74 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Friday, September 20, 2024 8:40 AM To:Stewart, Erica A Cc:McDonald, Whitney Subject:Re: Request for Public Comment -Maritime Integration September Board Meeting I forgot all public comment is at the beginning. So 9am is the opportunity for public comment on all items. Sent from my iPhone On Sep 20, 2024, at 8:32 AM, Stewart, Erica A <estewart@slocity.org> wrote: Thank you, Courtney. Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, September 19, 2024 10:09:43 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Hermann, Greg <GHermann@slocity.org> Subject: FW: Request for Public Comment -Maritime Integration September Board Meeting This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, 75 Here’s our request for Tuesday re: Maritime on the CSU Board of Trustees meeting agenda. It is scheduled to be heard at 2:30pm on the 24th but you know government meetings don’t always run on time 뇤눈눉눊눍눋눌. Here’s the full agenda: https://www.calstate.edu/csu-system/board-of-trustees/past- meetings/2024/Documents/Sep-24-25-2024-Full-Binder.pdf If you decide to write a letter re: Harvest Lofts, we’d love to know about it as soon as possible. That item is at 1:10pm. Please let me know if you need info on that one too. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Friday, September 13, 2024 at 9:53 AM To: Matt Pontes <mapontes@co.slo.ca.us>, Stewart, Erica <estewart@slocity.org>, Jim Dantona <jim@slochamber.org> Cc: Jessica Lyn Darin <darin@calpoly.edu>, Hermann, Greg <GHermann@slocity.org> Subject: Request for Public Comment -Maritime Integration September Board Meeting Hi Erica, Matt, and Jim, Happy Friday! 뇤눎눐눑눒눏 I’m reaching out with a request: on Tuesday, September 24, the CSU Board of Trustees will take the next step in the Cal Poly – Cal Maritime integration. This will be their second opportunity to receive additional information on the continued study of the item, with the final decision expected at their November meeting. We’d love your support through public comment. Matt: Since you have a board meeting that day, would someone from your team be available to comment on your behalf? Public comments are limited to 1 minute, and I can provide talking points specific to the organizations you each represent. To participate, you’ll need to email trusteesoffice@calstate.edu by 12:00 p.m. on Monday, September 23, stating that you'd like to comment on the Cal Poly – Cal Maritime integration. The meeting starts at 9 a.m.. We don’t have the exact time for this item yet, but I’ll let you know as soon as we do. You’ll need to stay on the call until you’re prompted to unmute and speak. Here’s more info about speaking at the meeting: Public Comment Information I’ll send you the agenda once it’s posted. Thanks so much for considering this! Court Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ 76 office 805-756-6000 direct 805-756-6098 www.calpoly.edu <image001.jpg> 77 From:Stewart, Erica A Sent:Friday, September 20, 2024 8:32 AM To:Courtney Leigh Kienow Cc:McDonald, Whitney Subject:Re: Request for Public Comment -Maritime Integration September Board Meeting Thank you, Courtney. Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, September 19, 2024 10:09:43 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Hermann, Greg <GHermann@slocity.org> Subject: FW: Request for Public Comment -Maritime Integration September Board Meeting This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Here’s our request for Tuesday re: Maritime on the CSU Board of Trustees meeting agenda. It is scheduled to be heard at 2:30pm on the 24th but you know government meetings don’t always run on time 뇤눈눉눊눍눋눌. Here’s the full agenda: https://www.calstate.edu/csu-system/board-of-trustees/past-meetings/2024/Documents/Sep- 24-25-2024-Full-Binder.pdf If you decide to write a letter re: Harvest Lofts, we’d love to know about it as soon as possible. That item is at 1:10pm. Please let me know if you need info on that one too. 78 Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Friday, September 13, 2024 at 9:53 AM To: Matt Pontes <mapontes@co.slo.ca.us>, Stewart, Erica <estewart@slocity.org>, Jim Dantona <jim@slochamber.org> Cc: Jessica Lyn Darin <darin@calpoly.edu>, Hermann, Greg <GHermann@slocity.org> Subject: Request for Public Comment -Maritime Integration September Board Meeting Hi Erica, Matt, and Jim, Happy Friday! 뇤눎눐눑눒눏 I’m reaching out with a request: on Tuesday, September 24, the CSU Board of Trustees will take the next step in the Cal Poly – Cal Maritime integration. This will be their second opportunity to receive additional information on the continued study of the item, with the final decision expected at their November meeting. We’d love your support through public comment. Matt: Since you have a board meeting that day, would someone from your team be available to comment on your behalf? Public comments are limited to 1 minute, and I can provide talking points specific to the organizations you each represent. To participate, you’ll need to email trusteesoffice@calstate.edu by 12:00 p.m. on Monday, September 23, stating that you'd like to comment on the Cal Poly – Cal Maritime integration. The meeting starts at 9 a.m.. We don’t have the exact time for this item yet, but I’ll let you know as soon as we do. You’ll need to stay on the call until you’re prompted to unmute and speak. Here’s more info about speaking at the meeting: Public Comment Information I’ll send you the agenda once it’s posted. Thanks so much for considering this! Court Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 79 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, September 19, 2024 10:10 PM To:Stewart, Erica A Cc:Hermann, Greg Subject:FW: Request for Public Comment -Maritime Integration September Board Meeting This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Here’s our request for Tuesday re: Maritime on the CSU Board of Trustees meeting agenda. It is scheduled to be heard at 2:30pm on the 24th but you know government meetings don’t always run on time 뇤눈눉눊눍눋눌. Here’s the full agenda: https://www.calstate.edu/csu-system/board-of-trustees/past-meetings/2024/Documents/Sep- 24-25-2024-Full-Binder.pdf If you decide to write a letter re: Harvest Lofts, we’d love to know about it as soon as possible. That item is at 1:10pm. Please let me know if you need info on that one too. Courtney From: Courtney Leigh Kienow <ckienow@calpoly.edu> Date: Friday, September 13, 2024 at 9:53 AM To: Matt Pontes <mapontes@co.slo.ca.us>, Stewart, Erica <estewart@slocity.org>, Jim Dantona <jim@slochamber.org> Cc: Jessica Lyn Darin <darin@calpoly.edu>, Hermann, Greg <GHermann@slocity.org> Subject: Request for Public Comment -Maritime Integration September Board Meeting Hi Erica, Matt, and Jim, Happy Friday! 뇤눎눐눑눒눏 I’m reaching out with a request: on Tuesday, September 24, the CSU Board of Trustees will take the next step in the Cal Poly – Cal Maritime integration. This will be their second opportunity to receive additional information on the continued study of the item, with the final decision expected at their November meeting. We’d love your support through public comment. Matt: Since you have a board meeting that day, would someone from your team be available to comment on your behalf? Public comments are limited to 1 minute, and I can provide talking points specific to the organizations you each represent. To participate, you’ll need to email trusteesoffice@calstate.edu by 12:00 p.m. on Monday, September 23, stating that you'd like to comment on the Cal Poly – Cal Maritime integration. The meeting starts at 9 a.m.. We don’t have the exact time for this item yet, but I’ll let you know as soon as we do. You’ll need to stay on the call until you’re prompted to unmute and speak. Here’s more info about speaking at the meeting: 80 Public Comment Information I’ll send you the agenda once it’s posted. Thanks so much for considering this! Court Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 81 From:Stewart, Erica A Sent:Thursday, September 19, 2024 3:23 PM To:Colin Vaughn Shea Cc:Ashleigh Jeanne Spragins; Michelle Crawford; Meghan Schuler-Jones Subject:Re: SCLC Welcome Back Post Follow Up Flag:Flag for follow up Flag Status:Flagged Hi Colin, This is a great idea. When do you want this completed? Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Colin Vaughn Shea <cshea02@calpoly.edu> Sent: Thursday, September 12, 2024 7:01:57 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Ashleigh Jeanne Spragins <aspragin@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu> Subject: SCLC Welcome Back Post This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Mayor Stewart, I hope you are doing well. My name is Colin Shea. I serve as the Cal Poly Student Member-at-Large on SCLC. I also serve under Ashleigh as the ASI Chief of Staff. I'd love to follow up on the idea that Abe Lincoln, the SCLC Community Member-at-Large, proposed at the last SCLC meeting. 82 Ashleigh and I had the chance to meet with Abe and were able to discuss the proposal further. We feel like this alternate method of reminding the community members of San Luis Obispo of the return of students, would be a great way to start of the year off on right foot, and would love to have your support! The proposed idea is to move away from KSBY and move to Instagram, utilizing both the City and ASI's Instagram to post the video. The concept remains that same where you as the Mayor are addressing the entire community of SLO through a video with the proposed script: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our bea utiful town has to offer. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] We are open to making changes to adapt the script to your liking. Please let me know if you would be interested as well as if you have any questions. Thank you! Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu 83 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Friday, September 13, 2024 9:53 AM To:Matt Pontes; Stewart, Erica A; Jim Dantona Cc:Jessica Lyn Darin; Hermann, Greg Subject:Request for Public Comment -Maritime Integration September Board Meeting This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, Matt, and Jim, Happy Friday! 뇤눎눐눑눒눏 I’m reaching out with a request: on Tuesday, September 24, the CSU Board of Trustees will take the next step in the Cal Poly – Cal Maritime integration. This will be their second opportunity to receive additional information on the continued study of the item, with the final decision expected at their November meeting. We’d love your support through public comment. Matt: Since you have a board meeting that day, would someone from your team be available to comment on your behalf? Public comments are limited to 1 minute, and I can provide talking points specific to the organizations you each represent. To participate, you’ll need to email trusteesoffice@calstate.edu by 12:00 p.m. on Monday, September 23, stating that you'd like to comment on the Cal Poly – Cal Maritime integration. The meeting starts at 9 a.m.. We don’t have the exact time for this item yet, but I’ll let you know as soon as we do. You’ll need to stay on the call until you’re prompted to unmute and speak. Here’s more info about speaking at the meeting: Public Comment Information I’ll send you the agenda once it’s posted. Thanks so much for considering this! Court Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 84 From:Colin Vaughn Shea <cshea02@calpoly.edu> Sent:Thursday, September 12, 2024 7:02 PM To:Stewart, Erica A Cc:Ashleigh Jeanne Spragins; Michelle Crawford; Meghan Schuler-Jones Subject:SCLC Welcome Back Post This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Mayor Stewart, I hope you are doing well. My name is Colin Shea. I serve as the Cal Poly Student Member-at-Large on SCLC. I also serve under Ashleigh as the ASI Chief of Staff. I'd love to follow up on the idea that Abe Lincoln, the SCLC Community Member-at-Large, proposed at the last SCLC meeting. Ashleigh and I had the chance to meet with Abe and were able to discuss the proposal further. We feel like this alternate method of reminding the community members of San Luis Obispo of the return of students, would be a great way to start of the year off on right foot, and would love to have your support! The proposed idea is to move away from KSBY and move to Instagram, utilizing both the City and ASI's Instagram to post the video. The concept remains that same where you as the Mayor are addressing the entire community of SLO through a video with the proposed script: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our bea utiful town has to offer. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] We are open to making changes to adapt the script to your liking. Please let me know if you would be interested as well as if you have any questions. Thank you! Colin V. Shea ASI Chief of Staff Business Administration, Financial Management Cal Poly San Luis Obispo _____ | LinkedIn www.calpoly.edu 85 From:Evans, Noah Sent:Tuesday, September 10, 2024 11:45 AM To:Floyd, Aaron; Boerman, Mychal Cc:Meeks, Jason; Michael.Schwartz@cdcr.ca.gov Subject:Whale Rock Report for August Attachments:WR Monthly Report August 24.pdf Good morning, Please see the linked and attached August Whale Rock Report. WR Monthly Report August 24.pdf Enjoy the week. Noah Evans Whale Rock Supervisor Public Utilities 108 East 13th Street, Cayucos, CA 93430-1348 E nevans@slocity.org T 805.995.3701 C 805.540.8529 slocity.org Stay connected with the City by signing up for e-notifications City of San Luis Obispo, Public Utilities, 879 Morro Street, San Luis Obispo, CA, 93401-2710, 805.781.7215, slocity.org Date: September 9, 2024 To: Whale Rock Commissioners From: Noah Evans, Whale Rock Supervisor Subject: August 2024 Whale Rock Report This report provides an update on total reservoir storage, agency-specific storage, and significant projects at Whale Rock Reservoir. Whale Rock Reservoir Storage Monthly Reservoir Storage/Capacity 2024 Whale Rock Storage & Rainfall Month Beginning of Month Storage (Acre Feet) Beginning of Month % Prior Year Storage % Monthly rainfall in inches January 35,894 92 89.7 4.28 February 36,676 94 92.1 6.83 March 38,967 100 100 3.81 April 38,967 100 100 2.02 May 38,967 100 100 0.15 June 38,850 99.7 100 0 July 38,386 98.5 99.4 0 August 37,640 96.6 99.4 0 September 36,901 94.7 96.2 October 94 November 94.9 December 92 YTD Rainfall Total 17.09 Agency-Specific Storage/Capacity Monthly Agency Storage Levels as of 8-31-24 (Allocated Storage) Agency Beginning of Month Storage1 (Acre Feet) End-of-Month Storage (Acre Feet) Beginning of Month % End of Month % City of SLO 20,329 20,329 94.8 92.1 Cal Poly 12,945 12,945 98.5 97.6 CMC 4,366 4,333 99.7 98.9 Notes: 1. Allocated Storage water volume includes each agency's proportional share of the 2,000 acre-foot minimum pool. 2024 Lake Level Update Lake Level During August, Whale Rock continued to be the primary water supply for the City of SLO and Cal Poly. Whale Rock also delivered water to Dairy Creek Golf Course under delivery agreements. Whale Rock continues to offer the highest quality raw water available to Commission members, minimizing water treatment costs and contributing to meeting regulatory requirements for drinking water. WHALE ROCK RESERVOIR AT 94.7 % OF TOTAL CAPACITY Project Updates Tule Removal in The Spillway Inlet. Our regulatory agency, the Division of Safety of Dams, has requested the removal of tules that have grown inside the entrance to the spillway. The last two years of high water levels at Whale Rock Reservoir have kept the spillway entrance underwater and promoted tule growth. Tule plants indicate riparian environments, and permitting is required for tule removal. The Whale Rock team will work with a local environmental consultant to understand and undertake the necessary permits before removing the vegetation. Intake Valve #4 Malfunction Whale Rock’s inlet structure has five valves at different depths to allow water from a specific depth to enter the pipeline to provide for Commission members' water needs. This year, staff found intake valve four (located at a depth of approx. 112 feet) to be inoperable. To repair the valve, staff must first understand what part of the valve is broken. Staff is working with Aqueos, a marine contracting firm with offices in Ventura, to provide underwater inspection services. Aqueos team members will come to Whale Rock to inspect intake valve four by using a remotely operated vehicle (ROV). The ROV will take pictures of the valve, valve actuator, and plumbing to identify the non-operable part. Aqueos will provide a written report documenting the valve inspection and issues identified. After the valve's defect is identified, staff will develop a plan to repair or replace the valve. Intake valve four being inoperable does not affect Whale Rock's ability to provide water to member agencies. Future updates regarding the repairs to intake valve four will be provided to Whale Rock Commission members. TULES IN THE SPILLWAY INLET Volunteer Day at Whale Rock Reservoir The Whale Rock team hosted public access area volunteers for the first time on August 14. Staff worked with the City's volunteer coordinator to develop the volunteer job description and a list of duties that volunteers can accomplish. We were able to provide training and personal protective equipment that allows our volunteers to operate weed whackers to assist in maintaining the public access area. We started the program slowly with two veteran volunteers performing three hours of maintenance, which consisted of improving the trail surface and removing vegetation encroaching on the trail. The WR team plans to host monthly volunteer days in the future that will allow the public to contribute to the public access area and foster a sense of community among the citizens that enjoy the facility. Reinstalling the Boat House During this winter's storms the boat house mounting system was damaged by high winds. Staff moved the boathouse to a sheltered cove to keep the boathouse safe while the mounting system was upgraded. During August, staff completed the mounting system upgrades and moved the boathouse back its customary location on the dam. Staff now has efficient access to the boat for water quality testing, lake patrols, and shoreline clean-up activities. CITIZENS WORKING DURING THE FIRST VOLUNTEER DAY THE BOATHOUSE IN IT’s CUSTOMARY LOCATION Drain Plumbing Improvements. The dam and the hillside adjacent to the spillway have drains installed to remove water pressure that may build up within the dam. During the early 1980s staff recorded higher than anticipated pressures inside the Northern portion of the dam. The Commission’s geologic consultant recommended that drains be installed to reduce the water pressure and to maintain the safety of the dam’s structure. Since the drains were installed in the 1980s, staff has recorded the water flow of the drain as part of our weekly observations of the dam. Over the years the plumbing of the drain systems has aged, and staff recognized the opportunity to make improvements to the drain systems. Staff installed new piping and outlet works on one of the drain systems. The team replaced the aging pipe supports and piping on the second drain system. The team’s efforts have resulted in a drainage system that promotes accurate water measurements and will serve the Whale Rock facility for many years. If I can provide further details or information, please contact me at nevans@slocity.org “S” DRAIN IMPROVEMENTS “R” DRAIN IMPROVEMENTS 86 From:Cal Poly Center for Innovation & Entrepreneurship <info-cie@calpoly.edu> Sent:Friday, September 6, 2024 12:12 PM To:Stewart, Erica A Subject:⏰ DEMO DAY IS TODAY This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. View this email in a web page TODAY IS THE DAY!! Last chance to get your tickets to see our Summer Accelerator teams in-person or online. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. TONIGHT, SEPT. 6 | 4 - 7 P.M. | ROD & HAMMER ROCK To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Our eight Summer Accelerator teams are ready to go! They’ve been hard at work, and now it’s time for them to showcase their incredible progress at Demo Day! Join us on TONIGHT, September 6, from 4 - 7 p.m. at Rod & Hammer Rock to hear their game-changing pitches and discover what they’ve accomplished with the support of dedicated CIE mentors and staff.  We’re almost sold out!  You'll have the chance to meet them, see their product demos, and discuss the bright future of their startups. Heat Advisory! 芓芕芔 It’s going to be a scorcher, so dress light, stay hydrated, and bring your summer vibes! We’ll have plenty of water and shade, but feel free to bring a handheld fan or anything that helps keep you cool as you soak in all the innovation. 87 Can’t make it in person? Virtual viewing options are also available! RSVP FOR DEMO DAY → To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.Cal Poly Center for Innovation & Entrepreneurship Cal Poly Center for Innovation and Entrepreneurship 872 Higuera St. San Luis Obispo, California 93401 USA Tel: 805-756-5171 info-cie@calpoly.edu  CONTACT  UPDATE PREFERENCES  UNSUBSCRIBE  VIEW IN BROWSER To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.fc3329c0-4a22-4616-967a-ebb5367d143 d.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.46effd01-1860-4a2b-990d-77e06bb1e33 9.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.b2110203-57ca-4453-8849-ceb491c8b13 d.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.7bc1c4a6-667a-4924- 88 From:Preston C. Allen < Sent:Monday, August 19, 2024 11:50 PM To:Stewart, Erica A Subject:Re: Housing You are amazing to remember a passing conversation. 뇤눎눐눑눒눏蹖蹗 I was asked about the housing program and a city referral for questions. I am good to chat/coffee with David and get a sense from him on how best to refer. Feel free to share my contact or I can reach out to him… Let’s get coffee or lunch on our schedule when it works best for you. Preston Sent from my iPhone On Aug 19, 2024, at 11:28 PM, Stewart, Erica A <estewart@slocity.org> wrote: Hi Preston, I think you were looking for David, who works with below-market housing, but I can't remember our full conversation. Can you remind me? Feel free to give me a call, and we'll figure it out. Thanks, Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… To help prot ect your priv acy, Microsof t Of… Stay connected with the City by signing up for e-notifications From: Preston C. Allen < Sent: Monday, July 22, 2024 10:05 AM To: Stewart, Erica A <estewart@slocity.org> Subject: Housing This message is from an External Source. Use caution when deciding to open attachments, click links, or 89 respond. ________________________________ In follow up to our picnic table conversation on income/housing contact… would you share with me again the housing person in the city? Sent from my iPhone 90 From:Cal Poly Center for Innovation & Entrepreneurship <info-cie@calpoly.edu> Sent:Monday, August 19, 2024 2:20 PM To:Stewart, Erica A Subject:Meet the Team: GreenSight Tech ♻💻 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. View this email in a web page 2024 SUMMER ACCELERATOR SPOTLIGHT Meet the team dedicated to promoting a circular economy for electronics. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. CO-FOUNDERS OF GREENSIGHT TECH FROM TOP TO BOTTOM, LEFT TO RIGHT: CHRIS LAWSON, DIEGO CURIEL, MACKENZIE KETTWIG, JAKE DANIELS To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To continue our Summer Accelerator 2024 series, we are excited to introduce the minds behind GreenSight Tech: Recent Cal Poly graduates Diego Curiel in computer engineering, Jake Daniels in general engineering, Chris Lawson in computer science and Mackenzie Kettwig in computer engineering. GreenSight Tech is leveraging artificial intelligence (AI)- driven automation to help electronic refurbishers and resellers efficiently process, redistribute and remarket used devices — keeping them out of landfills and making technology accessible to all. 91 Discover more about this innovative startup and its co- founders. READ MORE → Want to meet the rest of the 2024 Summer Accelerator cohort? Join us for Demo Day on Sept. 6 at 4 p.m. at Rod & Hammer Rock. Grab your tickets at the link below. RSVP FOR DEMO DAY → To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.Cal Poly Center for Innovation & Entrepreneurship Cal Poly Center for Innovation and Entrepreneurship 872 Higuera St. San Luis Obispo, California 93401 USA Tel: 805-756-5171 info-cie@calpoly.edu  CONTACT  UPDATE PREFERENCES  UNSUBSCRIBE  VIEW IN BROWSER To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.fc3329c0-4a22-4616- 967a-ebb5367d143d.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.46effd01-1860-4a2b- 990d-77e06bb1e339.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.b2110203-57ca-4453- 8849-ceb491c8b13d.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.7bc1c4a6-667a-4924- 92 From:Abe Lincoln < Sent:Friday, August 16, 2024 8:27 AM To:Tracy L. Watson; Stewart, Erica A Subject:Re: Fw: Neighborhood Wellness Civility Report Link This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Here is a draft script for the Welcome message I envision: [Mayor Erica Stewart on screen, standing in a picturesque location in San Luis Obispo] Mayor Erica Stewart: "Hello, San Luis Obispo! I'm Mayor Erica Stewart, and I'd like to extend a warm welcome to all the new and returning students from Cal Poly and Cuesta College. We’re so excited to have you join our vibrant community for another amazing school year. San Luis Obispo is a place where we support one another, and I encourage our local residents to reach out and welcome these students with open arms. Let’s build strong connections and create lasting memories as we all enjoy everything our beautiful town has to offer. Together, we can make this year a great one!" [Ends with Mayor Erica Stewart smiling, the SLO city logo, the SCLC logo, Cal Poly and Cuesta Logos and a “Welcome Students!” message] Something that could be shared through all media channels On Fri, Aug 16, 2024 at 8:13 AM Tracy L. Watson <twatson@calpoly.edu> wrote: Hello SCLC, As promised from our meeting yesterday, please see the link below for the Neighborhood Wellness Civility Final Report. Also attached is Whitney's Grand Avenue Improvement slide deck. Thanks, and I'll see you next month. Tracy Watson She/Her Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu 93 Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak tit ʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, August 15, 2024 3:47 PM To: Tracy L. Watson <twatson@calpoly.edu>; Stewart, Erica <estewart@slocity.org> Subject: Neighborhood Wellness Civility Report Link https://opengov.slocity.org/WebLink/DocView.aspx?id=35917&dbid=0&repo=CityClerk&cr=1 Official report starts on Page 6. Sincerely, Courtney Courtney Kienow pronouns she/hers (why is this important?) Director of Community Relations and Economic Development Office of the President Cal Poly, San Luis Obispo, CA _____ office 805-756-6000 direct 805-756-6098 www.calpoly.edu 94 -- Abe Lincoln https://linktr.ee/abelincoln https://doodle.com/bp/abelincoln/meet-with-abe 95 From:Cal Poly Center for Innovation & Entrepreneurship <info-cie@calpoly.edu> Sent:Monday, August 12, 2024 8:00 AM To:Stewart, Erica A Subject:Meet the Team: NeuroCom🪖 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. View this email in a web page 2024 SUMMER ACCELERATOR SPOTLIGHT Meet the solopreneur revolutionizing communication and situational awareness. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. FOUNDER OF NEUROCOM: ALEX ROSENBAUM To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To continue our Summer Accelerator 2024 series, we are excited to introduce the mind behind NeuroCom: Mechanical engineering student Alex Rosenbaum! NeuroCom is developing a wearable tactile interface device designed to enhance communication and situational awareness for military personnel, law enforcement officers and firefighters. Discover more about this innovative startup and its founder. READ MORE → 96 Want to meet the rest of the 2024 Summer Accelerator cohort? Join us for Demo Day on Sept. 6 at 4 p.m. at Rod & Hammer Rock. Grab your tickets at the link below. RSVP FOR DEMO DAY → To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.Cal Poly Center for Innovation & Entrepreneurship Cal Poly Center for Innovation and Entrepreneurship 872 Higuera St. San Luis Obispo, California 93401 USA Tel: 805-756-5171 info-cie@calpoly.edu  CONTACT  UPDATE PREFERENCES  UNSUBSCRIBE  VIEW IN BROWSER To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.fc3329c0- 4a22-4616-967a-ebb5367d143d.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.46effd01- 1860-4a2b-990d-77e06bb1e339.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.b2110203- 57ca-4453-8849-ceb491c8b13d.gif To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.7bc1c4a6- 667a-4924- 97 From:Purrington, Teresa Sent:Tuesday, August 6, 2024 11:08 AM To:Tracy L. Watson Cc:Stewart, Erica A Subject:RE: SCLC Meeting #25-01, August 15, 2024 Attachments:SCLC Voter Designation Form - Mayor Stewart.pdf Hi Tracy, Attached is Mayor Stewart’s Designee form. Teresa From: sclc-request@calpoly.edu <sclc-request@calpoly.edu> On Behalf Of Tracy L. Watson Sent: Tuesday, August 6, 2024 10:49 AM To: sclc@calpoly.edu Subject: SCLC Meeting #25-01, August 15, 2024 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello SCLC, Attached please find the SCLC meeting packet for next week's meeting. As a reminder to voting members, please submit your voter designee form before Thursday's meeting. Thank you. Tracy Watson She/Her Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. Approved by SCLC on August 18, 2016 SCLC Voter Designation Form To ensure consistent representation from all parties of the Student Community Liaison Committee (SCLC), the SCLC voting designee must be specified on this Voter Designation Form affirming their role as a voting member, and their intent to consistently represent their respective areas at the monthly meeting of the SCLC. Furthermore, each partner of SCLC shall be allowed to designate a second representative as their alternate voting designee. This alternate voting representative shall be afforded the vote on behalf of their area if their initial designated voting, representative is unable to attend a particular SCLC meeting. Notification of the voting member designee shall be provided to the SCLC Chair 24 hours prior to the meeting. Additionally, this Voter Designation Form shall be submitted at or before the first meeting of the SCLC in June. Only one Voter Designation Form shall be accepted, per area, per fiscal year, unless the representative is removed from office or otherwise incapable of representing their area. Cases shall be determined by the Chair of the Committee. The Chair and Vice Chair of SCLC are not permitted to assign a designee. Approved by SCLC on August 18, 2016 2024-25 SCLC Voter Designation Form Voting Member: Voting Member Name Title Alternate Voting Member Designee: Alternate Voting Member Name Title Email 98 From:Tracy L. Watson <twatson@calpoly.edu> Sent:Thursday, August 1, 2024 11:51 AM To:asccpres@cuesta.edu (asccpres@cuesta.edu); Debbie Arnold; Wallace, Christine; ( ; Christopher Mutshnick; Colin Vaughn Shea; elizabeth_coria@cuesta.edu; Evelyn Gutierrez; Joy Pederson; Meghan Schuler- Jones; Michelle Crawford; ngalante@wilshirehcs.org; Scott, Rick; Stewart, Erica A; Taylor Ann Brandenburg; McDonald, Whitney Cc:ASI President; asccpres@cuesta.edu (asccpres@cuesta.edu); Purrington, Teresa; Karpovich, Michelle; Christiansen, Lindsay Subject:SCLC - Voter Designation Forms Attachments:SCLC Voter Designation Form.pdf This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello SCLC voting members, It is that time of year again to resubmit your voter designation forms. These do not roll over from year to year so please fill out the attached form and send back to me at your earliest convenience. We will be having a meeting on August 15. so the agenda will be sent out next week. Thank you. Tracy Watson She/Her Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. Approved by SCLC on August 18, 2016 SCLC Voter Designation Form To ensure consistent representation from all parties of the Student Community Liaison Committee (SCLC), the SCLC voting designee must be specified on this Voter Designation Form affirming their role as a voting member, and their intent to consistently represent their respective areas at the monthly meeting of the SCLC. Furthermore, each partner of SCLC shall be allowed to designate a second representative as their alternate voting designee. This alternate voting representative shall be afforded the vote on behalf of their area if their initial designated voting, representative is unable to attend a particular SCLC meeting. Notification of the voting member designee shall be provided to the SCLC Chair 24 hours prior to the meeting. Additionally, this Voter Designation Form shall be submitted at or before the first meeting of the SCLC in June. Only one Voter Designation Form shall be accepted, per area, per fiscal year, unless the representative is removed from office or otherwise incapable of representing their area. Cases shall be determined by the Chair of the Committee. The Chair and Vice Chair of SCLC are not permitted to assign a designee. Approved by SCLC on August 18, 2016 2024-25 SCLC Voter Designation Form Voting Member: Voting Member Name Title Alternate Voting Member Designee: Alternate Voting Member Name Title Email 99 From:Tracy L. Watson <twatson@calpoly.edu> Sent:Wednesday, July 31, 2024 11:40 AM To:Stewart, Erica A Cc:Purrington, Teresa Subject:ASI Officer Team Meet & Greet Attachments:OT Bios.pdf Follow Up Flag:Follow up Flag Status:Flagged This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Sent on behalf of Michele Crawford. I have recently added a meeting to your calendar with the incoming 2024-25 ASI Officer Team. The meeting is scheduled for August 28 at 1 p.m. If you are unable to attend, please let me know as soon as possible. As our student leaders are new in their role and meet and greets are often times their first opportunity to meet with faculty, staff, administrators, and city leaders, we ask that you take the lead in starting the conversation. The student leaders are interested in learning more about you and your role, an overview of the area you oversee, how your role intersects with Student Government, what your priorities are for the year, if you anticipate there to be any challenges impacting the student experience, and what opportunities you may foresee for future dialogue or collaboration. In return, we are working with the students, so they are prepared to share their initial thoughts on their priorities for the year, questions they have surrounding your area of oversight, and if comfortable, what their Cal Poly experience has been so far, as a way to provide you insight into their Cal Poly journey. As part of their preparation for meet and greet meetings, bios and overviews of departments are being provided to them. If you have specific information that you would like included, please provide to me as soon as possible. Otherwise, we will be collecting data readily available from your areas websites. For your reference, we have created brief bios on the three ASI officers, which can be found in the attachment. Thank you, we are looking forward to a great year ahead! Michelle Tracy Watson She/Her Administrative Assistant II, Student Government Associated Students, Inc. California Polytechnic State University 1 Grand Ave. San Luis Obispo, CA 93407-0675 P: 805-756-1292 | F: 805-756-6166 asi.calpoly.edu 100 Cal Poly sits on the traditional lands of the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region. The yak titʸu titʸu yak tiłhini have a documented presence in this area for over 10,000 years. The tiłhini peoples have stewarded their ancestral and unceded homelands which include all of the cities, communities, federal and state open spaces within the San Luis Obispo County region. These homelands extend East into the Carrizo Plains toward Kern County, South to the Santa Maria River, North to Ragged Point, and West beyond the ocean’s shoreline in an unbroken chain of lineage, kinship, and culture. Meet the 2024-25 Leadership Team! Ashleigh Spragins ASI President asipresident@calpoly.edu 805-756-1291 Ashleigh is a dedicated leader in strategic management and student advocacy. Representing over 22,000 students, she strives always to be present and engaged, ensuring she effectively represents her students. This year, her goals are to increase ASI's transparency, make student fees more efficient, and enhance student engagement. As President, Ashleigh sets the strategic direction for ASI, leads initiatives to enhance student life, and represents student interests on university committees. She previously served on the ASI Board of Directors, advocating for student concerns about campus safety and extended study facility hours. In life outside ASI, Ashleigh serves on the Cal Poly Partners (Corporation) Board, reflecting the student voice in supporting Cal Poly's "Learn by Doing" initiatives. She is also on the California State Student Association Board of Directors, a role that sees her representing Cal Poly in decision-making impacting all California State Universities and their students. In this role, she also serves on the Finance Committee. As Vice President of Finance for Delta Gamma Sorority, she manages day-to-day financials and contracts for all 220+ members. Ashleigh chairs the Student Community Liaison Committee to improve student-resident relations. Currently in her third year of pursuing a Bachelor of Science in Business Administration with concentrations in Quantitative Analysis and Finance, along with a Statistics Minor, Ashleigh is passionate about piano, French horn, coding, and painting. Reagan Denny Chair, ASI Board of Directors asichairobfoard@calpoly.edu 805-756-1293 Reagan is a third-year bioresource and agricultural engineering major with a minor in law in society. She will serve as the chair of the Board of Directors for the 2024– 25 academic year. Growing up on her parents' rice farm in Yuba City, California, Reagan developed a passion for agriculture, sustainability, and advocacy. With multiple internships in lobbying, advocacy, and regulatory compliance, she is dedicated to connecting people with the policies that affect them. Reagan looks forward to increasing transparency, efficiency, action, and morale across the board and ASI. As a Cal Poly student, she serves as secret ary of the Agricultural Engineering Society and is a member of several clubs within the College of Agriculture, Food and Environmental Sciences. Marc Cabeliza Chair, University Union Advisory Board chairofuuab@calpoly.edu 805-756-5801 Marc is a third-year bioresource and agricultural engineering major in the College of Agriculture, Food and Environmental Sciences. He is a part of the Agricultural Engineering Society and a former employee of ASI as an Intramural Sports referee. He is looking forward to making a difference on campus and ensuring it is a community for all. 101 From:Stewart, Erica A Sent:Thursday, July 25, 2024 6:03 PM To:Courtney Leigh Kienow Subject:Re: Update on Initiatives This is exciting news. Thanks for sharing, Courtney! Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Courtney Leigh Kienow <ckienow@calpoly.edu> Sent: Thursday, July 25, 2024 3:37:54 PM To: Stewart, Erica A <estewart@slocity.org>; Matt Pontes <mapontes@co.slo.ca.us>; Jim Dantona <jim@slochamber.org> Cc: Jennifer L. Haft <jhaft@calpoly.edu>; Jessica Lyn Darin <darin@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Hermann, Greg <GHermann@slocity.org> Subject: FW: Update on Initiatives This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Dear Mayor Stewart, Matt and Jim, On behalf of President Armstrong, I am sharing with you exciting news about continued forward momentum with the integration of Cal Maritime and Cal Poly. We are extremely grateful for your support and partnership in this work that has great potential for our community. With even more direct community benefit, you’ll also appreciate the news about the CSU Board of Trustees approving the final portion of Phase One of Cal Poly’s new student housing project. This project will bring approximately 4,000 new beds to campus, which will increase on-campus student housing by roughly 50%. I’ll continue to keep you updated as these efforts progress. Gratefully, 102 Courtney From: state-cp-staff-request@calpoly.edu <state-cp-staff-request@calpoly.edu> on behalf of PresidentsOffice@calpoly.edu <PresidentsOffice@calpoly.edu> Date: Thursday, July 25, 2024 at 2:36 PM To: state-cp-emeritus@calpoly.edu <state-cp-emeritus@calpoly.edu>, asi-employees@calpoly.edu <asi- employees@calpoly.edu>, cpc-employees@calpoly.edu <cpc-employees@calpoly.edu>, state-cp- faculty@calpoly.edu <state-cp-faculty@calpoly.edu>, state-cp-staff@calpoly.edu <state-cp- staff@calpoly.edu> Subject: Update on Initiatives Office of the President To the Cal Poly Community: I am writing to update you on the status of two important initiatives that were discussed at the July meeting of the CSU Board of Trustees (agenda here): the proposal from the chancellor’s office to integrate California State University Maritime Academy (Cal Maritime) into Cal Poly, and the status of Phase One of the student housing project that will bring approximately 4,000 new beds to campus. Regarding Cal Maritime, the trustees were presented with an informational item that was based on a recommendation from Executive Vice Chancellor Steve Relyea and Deputy Vice Chancellor Nathan Evans to the chancellor to integrate Cal Maritime with Cal Poly. Further discussion has been agendized for the September meeting, with an approval decision by the board expected at the November meeting. Among several degree programs, Cal Maritime offers students the opportunity to graduate with a U.S. Coast Guard License. These degree programs are specialized to the Maritime Academy and the West Coast and provide a Learn by Doing pedagogy like Cal Poly’s. In addition, like Cal Poly, Cal Maritime has high-investment majors that yield a high rate of return for graduates. There are a multitude of economies of scale and academic opportunities for both campuses. For all of these reasons and many more, the chancellor’s office has proposed integrating the two institutions. I look forward to providing opportunities for Cal Poly faculty, staff and students to participate in consultation about this proposal and its implementation in the coming months. 103 As explained in more detail in my message to the community on June 5, having carefully considered the pros and cons, I fully support the integration of Cal Maritime into Cal Poly, and I look forward to potential board action at the November meeting. There is also good news regarding student housing. At the recommendation of the chancellor’s office and in response to the proposal from Cal Poly, the trustees approved the schematic design for the project and approved the issuance of systemwide revenue bonds to fund the project. These were the last formal steps needed to approve Phase One of the three-phase project, which will increase on-campus student housing by roughly 50%. Congratulations to the team members in Administration and Finance and University Housing who have worked so hard to see this project through the approval process! The progress on both of these projects reflects Cal Poly’s continued success and reputation for excellence. Thank you to everyone in our community for what you do every day to make Cal Poly the outstanding university it is today and the even better university it is becoming for tomorrow. Sincerely, Jeffrey D. Armstrong President Privacy Notice · Web Accessibility Statement © 2023 California Polytechnic State University 104 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Thursday, July 25, 2024 3:38 PM To:Stewart, Erica A; Matt Pontes; Jim Dantona Cc:Jennifer L. Haft; Jessica Lyn Darin; McDonald, Whitney; Hermann, Greg Subject:FW: Update on Initiatives This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Dear Mayor Stewart, Matt and Jim, On behalf of President Armstrong, I am sharing with you exciting news about continued forward momentum with the integration of Cal Maritime and Cal Poly. We are extremely grateful for your support and partnership in this work that has great potential for our community. With even more direct community benefit, you’ll also appreciate the news about the CSU Board of Trustees approving the final portion of Phase One of Cal Poly’s new student housing project. This project will bring approximately 4,000 new beds to campus, which will increase on-campus student housing by roughly 50%. I’ll continue to keep you updated as these efforts progress. Gratefully, Courtney From: state-cp-staff-request@calpoly.edu <state-cp-staff-request@calpoly.edu> on behalf of PresidentsOffice@calpoly.edu <PresidentsOffice@calpoly.edu> Date: Thursday, July 25, 2024 at 2:36 PM To: state-cp-emeritus@calpoly.edu <state-cp-emeritus@calpoly.edu>, asi-employees@calpoly.edu <asi- employees@calpoly.edu>, cpc-employees@calpoly.edu <cpc-employees@calpoly.edu>, state-cp- faculty@calpoly.edu <state-cp-faculty@calpoly.edu>, state-cp-staff@calpoly.edu <state-cp- staff@calpoly.edu> Subject: Update on Initiatives 105 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.The Cal Poly logo and shield Office of the President To the Cal Poly Community: I am writing to update you on the status of two important initiatives that were discussed at the July meeting of the CSU Board of Trustees (agenda here): the proposal from the chancellor’s office to integrate California State University Maritime Academy (Cal Maritime) into Cal Poly, and the status of Phase One of the student housing project that will bring approximately 4,000 new beds to campus. Regarding Cal Maritime, the trustees were presented with an informational item that was based on a recommendation from Executive Vice Chancellor Steve Relyea and Deputy Vice Chancellor Nathan Evans to the chancellor to integrate Cal Maritime with Cal Poly. Further discussion has been agendized for the September meeting, with an approval decision by the board expected at the November meeting. Among several degree programs, Cal Maritime offers students the opportunity to graduate with a U.S. Coast Guard License. These degree programs are specialized to the Maritime Academy and the West Coast and provide a Learn by Doing pedagogy like Cal Poly’s. In addition, like Cal Poly, Cal Maritime has high-investment majors that yield a high rate of return for graduates. There are a multitude of economies of scale and academic opportunities for both campuses. For all of these reasons and many more, the chancellor’s office has proposed integrating the two institutions. I look forward to providing opportunities for Cal Poly faculty, staff and students to participate in consultation about this proposal and its implementation in the coming months. As explained in more detail in my message to the community on June 5, having carefully considered the pros and cons, I fully support the 106 integration of Cal Maritime into Cal Poly, and I look forward to potential board action at the November meeting. There is also good news regarding student housing. At the recommendation of the chancellor’s office and in response to the proposal from Cal Poly, the trustees approved the schematic design for the project and approved the issuance of systemwide revenue bonds to fund the project. These were the last formal steps needed to approve Phase One of the three-phase project, which will increase on-campus student housing by roughly 50%. Congratulations to the team members in Administration and Finance and University Housing who have worked so hard to see this project through the approval process! The progress on both of these projects reflects Cal Poly’s continued success and reputation for excellence. Thank you to everyone in our community for what you do every day to make Cal Poly the outstanding university it is today and the even better university it is becoming for tomorrow. Sincerely, Jeffrey D. Armstrong President Privacy Notice · Web Accessibility Statement © 2023 California Polytechnic State University 107 From:Julia Mary Alber <jmalber@calpoly.edu> Sent:Wednesday, July 17, 2024 8:00 AM To:Stewart, Erica A Cc:Trent Johnson; Amy Gilman; Kira J. Schlieman; Camille Wilson Subject:Re: Follow Up on Tobacco Issues of Concern in SLO Attachments:CCHAT_Report_San_Luis_Obispo 2024[77].pdf; Youth Vaping - San Luis Coastal[48].pdf Hi Mayor Stewart, Thanks again for agreeing to meet with us tomorrow at 1:00pm at City Hall to discuss the SLO Tobacco Control Coalition’s concerns about local enforcement and policies. Trent Johnson, the Coalition Co-Chair, and two Cal Poly students, Kira Schlieman and Camille Wilson, will be joining us tomorrow. Before the meeting, I wanted to share a couple of resources. I attached the following:  Data on tobacco use among local youth  Information on the number of retailers and their distance to schools in SLO We look forward to meeting with you tomorrow. Thank you! Julia Alber Chair, SLO County Tobacco Control Coalition Julia Alber, PhD, MPH Associate Professor Department of Kinesiology and Public Health California Polytechnic State University San Luis Obispo, California _____ Office 805-756-1779 kinesiology.calpoly.edu From: Julia Mary Alber <jmalber@calpoly.edu> Sent: Wednesday, June 12, 2024 10:21 AM To: Stewart, Erica A <estewart@slocity.org> Cc: Trent Johnson <trentj@stanford.edu>; Purrington, Teresa <TPurring@slocity.org>; Amy Gilman <agilman@co.slo.ca.us> Subject: Re: Follow Up on Tobacco Issues of Concern in SLO Hi Mayor Stewart, Thank you for the email and willingness to meet with us. That would be great to have the opportunity to meet with you to discuss these issues. Teresa: Thanks for helping with scheduling! I just wanted to mention that I am unavailable next week (6/17-6/21) as my daughter's daycare will be closed. I am available after that. 108 Thank you, Julia Alber Chair, SLO County Tobacco Control Coalition Julia Alber, PhD, MPH Associate Professor Department of Kinesiology and Public Health California Polytechnic State University San Luis Obispo, California _____ Office 805-756-1779 kinesiology.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Tuesday, June 11, 2024 11:19:52 PM To: Julia Mary Alber <jmalber@calpoly.edu> Cc: Trent Johnson <trentj@stanford.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: Follow Up on Tobacco Issues of Concern in SLO Hi Julia, Thank you for keeping the council updated. If you are still interested in meeting, I'd be happy to meet with you. I've copied Teresa Purrington. She can help us find time on our calendars. Best wishes, Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications From: Julia Mary Alber <jmalber@calpoly.edu> Sent: Thursday, May 9, 2024 4:53 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Trent Johnson <trentj@stanford.edu> Subject: Follow Up on Tobacco Issues of Concern in SLO This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Dear Mayor Stewart, 109 Thank you for listening to our public comments on Tuesday about two important issues: 1) the availability of banned tobacco products in SLO, and 2) secondhand smoke exposure in multiunit housing. We appreciate the response that we have received from the police department who have notified us that they conducted compliance checks on flavored tobacco products this week. Our coalition hopes to continue conversations around protecting residents that live in multiunit housing. Would you be willing to meet with us to discuss this issue in more detail? Thank you, Julia Alber Chair, SLO County Tobacco Control Coalition From: Julia Mary Alber <jmalber@calpoly.edu> Sent: Sunday, May 5, 2024 11:59 AM To: emailcouncil@slocity.org <emailcouncil@slocity.org>; estewart@slocity.org <estewart@slocity.org>; estewart@slocity.org <estewart@slocity.org>; Francis, Emily <EFrancis@slocity.org>; mshoresman@slocity.org <mshoresman@slocity.org>; jmarx@slocity.org <jmarx@slocity.org> Cc: Trent Johnson <trentj@stanford.edu>; Gianna Keating Hebert <gkhebert@calpoly.edu> Subject: Tobacco Issues of Concern in SLO City Dear City Council Members, I am emailing you on behalf of the SLO County Tobacco Control Coalition and the Cal Poly Public Health Club. Our two organizations would like to partner with the City to address tobacco-related concerns. These concerns include:    Improving enforcement of tobacco retailers to decrease availability of banned flavored and e-cigarette products in our community.     Addressing secondhand smoke exposure in multiunit housing.  We will be making public comments at the upcoming SLO City Council meeting on May 7th. We wanted to share the following materials in advance:    Photo example of noncompliance at a local retailer in SLO     A petition circulated by the Public Health Club on campus to enhance enforcement and smoke free policies in multiunit housing  110    Vaping statistics among local youth  We are planning to reach out to each city council member about these issues. Thank you very much for your attention, Julia Alber Chair, SLO County Tobacco Control Coalition Resident of SLO Julia Alber, PhD, MPH Associate Professor Department of Kinesiology and Public Health California Polytechnic State University San Luis Obispo, California _____ Office 805-756-1779 kinesiology.calpoly.edu Julia Alber, PhD, MPH Associate Professor Department of Kinesiology and Public Health California Polytechnic State University San Luis Obispo, California _____ Office 805-756-1779 kinesiology.calpoly.edu California Tobacco Health Assessment Tool Mar 28, 2024 Learn more at www.CTHAT.org San Luis Obispo Tobacco Retailers Tobacco Retailers 39 Retailers per 1,000 Population 0.8 Retailers Within 500' of School 2 5.1 % Retailers Within 1,000' of School 6 15.4 % Public Schools Schools 10 High 3 30 % Middle/Junior High 1 10 % Elementary 6 60 % Schools Within 500' of Tobacco 2 20 % Schools Within 1,000' of Tobacco 4 40 % Local Policy Tobacco Retail Licensing (TRL)Yes 100 % Flavor Sales Restriction Yes 100 % Smokefree Multi-Unit Housing (MUH)No 0 % Age Total Population 47,529 Under Age 5 1,394 2.9 % Age 5 - 17 3,621 7.6 % Under Age 21 12,365 26.0 % Race / Ethnicity Total Population 47,529 White 33,463 70.4 % Hispanic / Latino 8,521 17.9 % Asian & Pacific Islander 2,476 5.2 % Black 620 1.3 % All Other Races 2,449 5.2 % Earnings and Poverty Households 19,254 Median/Average Household Income $ 65,000 Receiving SNAP 911 4.7 % California Tobacco Health Assessment Tool Mar 28, 2024 Learn more at www.CTHAT.org San Luis Obispo Tobacco Retailer School Boundary 500' Extension of School Boundary 1,000' Extension of School Boundary California Tobacco Health Assessment Tool Mar 28, 2024 Learn more at www.CTHAT.org Sources & Methodologies Licensed Tobacco Retailers: California Department of Tax and Fee Administration (CDTFA) www.cdtfa.ca.gov/. The map includes 29,481 retailers with valid addresses from a list of tobacco retail licenses obtained in 2023. Adult Smoking Rates: California Health Interview Survey (CHIS). These statistics are point estimates and 95% confidence intervals for adult (18 yrs and older) current (past 30 day) smokers. Estimates are reported by county and statewide. Counties that are small in population size are computed by combining data from multiple counties, but are still reported per county. Grouped Counties: Alpine, Amador, Calaveras, Inyo, Mariposa, Mono, Tuolumne Colusa, Glenn, Tehama Del Norte, Lassen, Modoc, Plumas, Sierra, Siskiyou, Trinity Napa, Sonoma San Benito, Santa Cruz Santa Barbara, Ventura The remaining 35 counties estimates are county specific. School Boundaries, Centroids, University Lands, Community Colleges: California School Campus Database 2021 Total Retail Licensing (TRL), Flavor Sales restriction, and Smokefree Multi-Unit Housing (MUH) data: California Tobacco Control Program's Policy Evaluation Tracking System, in partnership with Americans for Nonsmokers' Rights Foundation, Policy data as of January, 2024 Source: American Nonsmokers' Rights Foundation Demographics: American Community Survey 2018-2022 5-year estimates. The following fields are used: Population: B01001_001E Under 5: B01001_003E + B01001_027E Age 5 to 17: (B01001_004E to B01001_006E) + (B01001_028E to B01001_030E) Age 18 to 19: B01001_007E + B01001_031E Under 21 (Age 0 to 20): (B01001_003E to B01001_008E) + (B01001_027E to B01001_032E) White, not Hispanic or Latino: B03002_003E Hispanic/Latino, of any race: B03002_012E Asian/Pacific Islander, not Hispanic or Latino: B03002_006E + B03002_007E Black, not Hispanic or Latino: B03002_004E All Other Races, not Hispanic or Latino [American Indian, Some other race, Two or more races]: B03002_005E + B03002_008E + B03002_009E Households: B19001_001E Median Household Income (block group, tract, city/place, county, ZCTA): B19013_001E Median Household Income (unincorporated and half mile areas): B19001_001E to B19001_017E SNAP Benefits: B22010_001E, B22010_002E, B22010_005E School Districts (Unified, Secondary, Elementary): TIGER 2022 City, Designated Place, Zip Code Tabulation Area, Tract, Block Group: TIGER 2022 Parks and Open Space: California Protected Areas Database www.calands.org (CPAD 2022b), December 2022 Demographics for counties, cities, designated places, and ZCTAs were extracted from the Census API available from the Census Bureau. Distance measures for proximity of tobacco retailers and schools were calculated using ArcGIS Pro(2.7.2). Demographics for school selections and half-mile buffers, are estimated based on the census block groups intersecting the displayed area. For statistics other than median household income, this is a weighted proportion based on the population of each block group and the area which intersects the block group. The income figure is the median of block groups with their centroid within the buffer. These data should be interpreted with caution. ZIP Codes are mail routes and do not have an associated polygon geometry. ZCTAs are a generalized representation of service areas. More information and resources are available at: www.census.gov/programs-surveys/geography/guidance/geo-areas/zctas.html ZIP Codes are a trademark of the US Postal Service, ZIP Code Tabulation Areas are a trademark of the United States Census Bureau. Additional information on analysis, methods, and data processing are available at: https://cthat.org/#methods Developed by the Stanford Prevention Research Center prevention.stanford.edu and GreenInfo Network greeninfo.org. Last updated: February 2024 111 From:Stewart, Erica A Sent:Sunday, July 14, 2024 9:18 PM To:Kyle Tanaka Subject:Re: 1000% Me Follow up Hi Kyle, I hope you are having a great summer so far! Are you around during 7/22-7/24? or after 8/8? Hope to see you soon! Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications From: Kyle Tanaka <ktanak14@calpoly.edu> Sent: Wednesday, June 26, 2024 12:58 PM To: Stewart, Erica A <estewart@slocity.org> Subject: Re: 1000% Me Follow up Hi Erica, Hope your summer is going well, just wanted to follow up on this. I'm (mostly) around over the summer if you have some time to meet. Just let me know! Best, Kyle From: Stewart, Erica A <estewart@slocity.org> Sent: Monday, May 20, 2024 8:52 PM To: Kyle Tanaka <ktanak14@calpoly.edu> Subject: Re: 1000% Me Follow up Hi Kyle, Somehow I missed this email. It was nice to meet you at the palm theater. I would love to meet up for coffee. Are you around after finals/graduation? 112 Best wishes, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: Kyle Tanaka <ktanak14@calpoly.edu> Sent: Wednesday, April 10, 2024 3:23:30 PM To: Stewart, Erica A <estewart@slocity.org> Subject: 1000% Me Follow up This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Erica, I just wanted to follow up on the film and panel discussion yesterday—it was very nice to meet you and I enjoyed getting to talk with you and the other panelists about the film and our mixed-race experiences! I probably could have done a better job introducing myself: I am Cal Poly's new DEI Student Success Librarian (I started in January). Among (many) other things, I have an interest in public humanities and one of my goals is to better connect Cal Poly to surrounding communities to facilitate conversations around inclusivity and equity. I am sure you are quite busy, but if you ever have some time, I would love to talk further about our respective goals and visions. Just let me know! Best, Kyle Kyle Tanaka, Ph.D. Pronouns: He/him Diversity, Equity & Inclusion Student Success Librarian Robert E. Kennedy Library/Academic Services Cal Poly, San Luis Obispo, CA 113 From:Evans, Noah Sent:Wednesday, July 10, 2024 4:17 PM To:Floyd, Aaron; Boerman, Mychal Cc:Meeks, Jason; Washbish, Ryley; Tutt, Travis; Humphrey, Ed Subject:Whale Rock Report for June, 2024 Attachments:WR Monthly Report June 24.pdf Good afternoon, Please see the attached and linked Whale Rock Reservoir report for June. WR Monthly Report June 24.pdf Fell free to contact me with any questions. Regards, and have a great evening. Noah Evans Whale Rock Supervisor Public Utilities 108 East 13th Street, Cayucos, CA 93430-1348 E nevans@slocity.org T 805.995.3701 C 805.540.8529 slocity.org Stay connected with the City by signing up for e-notifications City of San Luis Obispo, Public Utilities, 879 Morro Street, San Luis Obispo, CA, 93401-2710, 805.781.7215, slocity.org Date: July 10, 2024 To: Whale Rock Commissioners From: Noah Evans, Whale Rock Supervisor Subject: June 2024 Whale Rock Report This report provides an update on total reservoir storage, agency-specific storage, and significant projects at Whale Rock Reservoir. Whale Rock Reservoir Storage Monthly Reservoir Storage/Capacity 2024 Whale Rock Storage & Rainfall Month Beginning of Month Storage (Acre Feet) Beginning of Month % Prior Year Storage % Monthly rainfall in inches January 35,894 92 89.7 4.28 February 36,676 94 92.1 6.83 March 38,967 100 100 3.81 April 38,967 100 100 2.02 May 38,967 100 100 0.15 June 38,850 99.7 100 0 July 38,386 98.5 99.4 August 99.4 September 96.2 October 94 November 94.9 December 92 YTD Rainfall Total 17.09 Agency-Specific Storage/Capacity Monthly Agency Storage Levels as of 6-30-24 (Allocated Storage) Agency Beginning of Month Storage1 (Acre Feet) End-of-Month Storage (Acre Feet) Beginning of Month % End of Month % City of SLO 21,335 20,928 99.5 97.6 Cal Poly 13,136 13,078 100 99.6 CMC 4,380 4,380 100 100 Notes: 1. Allocated Storage water volume includes each agency's proportional share of the 2,000 acre-foot minimum pool. 2024 Lake Level Update Lake Level The watershed’s inflow to the Reservoir has nearly ceased as summer heat has dried the surrounding lands. During June, Whale Rock was the primary water supply for the City of SLO and Cal Poly. The geographic location of Whale Rock provides a lower temperature than many reservoirs in our area. The lower temperatures result in reduced volumes algae and other organics in the water and provide raw water that is more efficient to treat to drinking water standards. The City of San Luis Obispo’s water treatment plant team is utilizing Whale Rock’s high quality raw water to economically provide potable water to the City of SLO and Cal Poly. WHALE ROCK RESERVOIR AT 98.5% OF TOTAL CAPACITY Project Updates Rock Fall Guard Clean Out at The Intake Structure In 1984, a rockfall guard was installed to protect the reservoir’s concrete intake structure from debris falling off the steep adjacent hillside. The WR team, using the SLO City Rangers’ small excavator and our wheel loader, removed over 50 cubic yards of debris that had accumulated over forty years behind the rockfall guard’s steel net. This removal reduced stress on the structure and created space to catch future debris that might continue to erode from the hillside. Whale Rock Pipeline Easement Maintenance The WR team identified a disturbed area of the pipeline easement within Camp San Luis Obispo due to heavy military-grade vehicle traffic. Whale Rock staff met with Camp SLO military and civilian personnel to develop a plan for backfilling and grading the area. A civilian contractor will soon restore the pipeline easement by grading it. During discussions with Camp SLO staff, the WR team shared GIS map files of the pipeline easement. WR staff also collaborated with SLO County staff to provide GIS map files of the State Water line, which runs through the WR pipeline easement in many areas. As a result, Camp SLO staff will update their facility maps to show the locations of the WR and State Water pipelines. This knowledge will help protect the pipelines during future training and maintenance activities within Camp SLO. . STAFF REMOVING DEBRIS FROM THE ROCK FALL GUARD DISTURBED AREA INSIDE THE WHALE ROCK EASEMENT Public Access Area Maintenance During the winter rains, soil erosion caused landslides that obstructed the public access road and trails. These small landslides narrowed the lake access road, making vehicle passage challenging. Earlier in the spring, staff conducted a basic cleanup to ensure that WR vehicles and the public could reach the lake areas. Recently, staff utilized the SLO Ranger’s excavator and our wheel loader to remove the small landslides and widen the lake access road, providing added clearance for safe vehicle access. If I can provide further details or information, please contact me at nevans@slocity.org THE LAKE ACCESS ROAD AFTER CLEANUP ACTIVITIES 114 From:Julia Mary Alber <jmalber@calpoly.edu> Sent:Monday, July 1, 2024 2:08 PM To:Stewart, Erica A Cc:Trent Johnson; Purrington, Teresa; Amy Gilman Subject:Re: Follow Up on Tobacco Issues of Concern in SLO Follow Up Flag:Flag for follow up Flag Status:Flagged Hi Teresa, I am following up with scheduling a meeting with Mayor Stewart. Here are some upcoming times that I am available:  Tuesday, July 8th at 12:30, 1:00, or 1:30pm  Friday, July 12th at 8:00am  Wednesday, July 17th at 12:30pm or 1:00pm  Thursday, July 18th at 12:30pm or 1:00pm  Friday, July 19th at 12:30pm or 1:00pm Please let me know if one of these times would work or if there are other times that would work better. Thank you, Julia Alber Chair, SLO County Tobacco Control Coalition Julia Alber, PhD, MPH Associate Professor Department of Kinesiology and Public Health California Polytechnic State University San Luis Obispo, California _____ Office 805-756-1779 kinesiology.calpoly.edu From: Julia Mary Alber <jmalber@calpoly.edu> Sent: Wednesday, June 12, 2024 10:21 AM To: Stewart, Erica A <estewart@slocity.org> Cc: Trent Johnson <trentj@stanford.edu>; Purrington, Teresa <TPurring@slocity.org>; Amy Gilman <agilman@co.slo.ca.us> Subject: Re: Follow Up on Tobacco Issues of Concern in SLO Hi Mayor Stewart, Thank you for the email and willingness to meet with us. That would be great to have the opportunity to meet with you to discuss these issues. Teresa: Thanks for helping with scheduling! I just wanted to mention that I am unavailable next week (6/17-6/21) as my daughter's daycare will be closed. I am available after that. 115 Thank you, Julia Alber Chair, SLO County Tobacco Control Coalition Julia Alber, PhD, MPH Associate Professor Department of Kinesiology and Public Health California Polytechnic State University San Luis Obispo, California _____ Office 805-756-1779 kinesiology.calpoly.edu From: Stewart, Erica A <estewart@slocity.org> Sent: Tuesday, June 11, 2024 11:19:52 PM To: Julia Mary Alber <jmalber@calpoly.edu> Cc: Trent Johnson <trentj@stanford.edu>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: Follow Up on Tobacco Issues of Concern in SLO Hi Julia, Thank you for keeping the council updated. If you are still interested in meeting, I'd be happy to meet with you. I've copied Teresa Purrington. She can help us find time on our calendars. Best wishes, Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org T 805.783.7838 C 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications From: Julia Mary Alber <jmalber@calpoly.edu> Sent: Thursday, May 9, 2024 4:53 PM To: Stewart, Erica A <estewart@slocity.org> Cc: Trent Johnson <trentj@stanford.edu> Subject: Follow Up on Tobacco Issues of Concern in SLO This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Dear Mayor Stewart, 116 Thank you for listening to our public comments on Tuesday about two important issues: 1) the availability of banned tobacco products in SLO, and 2) secondhand smoke exposure in multiunit housing. We appreciate the response that we have received from the police department who have notified us that they conducted compliance checks on flavored tobacco products this week. Our coalition hopes to continue conversations around protecting residents that live in multiunit housing. Would you be willing to meet with us to discuss this issue in more detail? Thank you, Julia Alber Chair, SLO County Tobacco Control Coalition From: Julia Mary Alber <jmalber@calpoly.edu> Sent: Sunday, May 5, 2024 11:59 AM To: emailcouncil@slocity.org <emailcouncil@slocity.org>; estewart@slocity.org <estewart@slocity.org>; estewart@slocity.org <estewart@slocity.org>; Francis, Emily <EFrancis@slocity.org>; mshoresman@slocity.org <mshoresman@slocity.org>; jmarx@slocity.org <jmarx@slocity.org> Cc: Trent Johnson <trentj@stanford.edu>; Gianna Keating Hebert <gkhebert@calpoly.edu> Subject: Tobacco Issues of Concern in SLO City Dear City Council Members, I am emailing you on behalf of the SLO County Tobacco Control Coalition and the Cal Poly Public Health Club. Our two organizations would like to partner with the City to address tobacco-related concerns. These concerns include:    Improving enforcement of tobacco retailers to decrease availability of banned flavored and e-cigarette products in our community.     Addressing secondhand smoke exposure in multiunit housing.  We will be making public comments at the upcoming SLO City Council meeting on May 7th. We wanted to share the following materials in advance:    Photo example of noncompliance at a local retailer in SLO     A petition circulated by the Public Health Club on campus to enhance enforcement and smoke free policies in multiunit housing  117    Vaping statistics among local youth  We are planning to reach out to each city council member about these issues. Thank you very much for your attention, Julia Alber Chair, SLO County Tobacco Control Coalition Resident of SLO Julia Alber, PhD, MPH Associate Professor Department of Kinesiology and Public Health California Polytechnic State University San Luis Obispo, California _____ Office 805-756-1779 kinesiology.calpoly.edu Julia Alber, PhD, MPH Associate Professor Department of Kinesiology and Public Health California Polytechnic State University San Luis Obispo, California _____ Office 805-756-1779 kinesiology.calpoly.edu 1 Subject:SCLC Meeting Location:City Hall Hearing Room Start:Thu 10/19/2023 3:00 PM End:Thu 10/19/2023 5:00 PM Show Time As:Tentative Recurrence:(none) Organizer:Tracy L. Watson This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 991 Palm Street, SLO 1 Subject:SCLC Meeting Location:City Hall Hearing Room Start:Thu 10/19/2023 3:00 PM End:Thu 10/19/2023 5:00 PM Recurrence:Monthly Recurrence Pattern:Occurs every month on the third Thursday of the month from 3:00 PM to 5:00 PM effective 10/19/2023 until 5/16/2025. Meeting Status:Accepted Organizer:Tracy L. Watson -----Original Appointment----- From: Tracy L. Watson <twatson@calpoly.edu> Sent: Friday, September 22, 2023 2:09 PM To: Tracy L. Watson; Pease, Andy; asccpres@cuesta.edu (asccpres@cuesta.edu); Amoroso, Brian; ( ; Debbie Arnold; elizabeth_coria@cuesta.edu; Hermann, Greg; ifc-president@calpoly.edu; Joy Pederson; Anna Baytosh; ; Meghan Schuler-Jones; Michelle Crawford; ngalante@wilshirehcs.org; Ashleigh Jeanne Spragins; Scott, Rick; Stewart, Erica A; Anders Ruud; Evelyn Gutierrez; Taylor Ann Brandenburg; Wallace, Christine; Colin Vaughn Shea; McDonald, Whitney; christopher_mutshnic@cuesta.edu; Shoresman, Michelle; Dale Stoker; George Hughes; Francis, Emily; Elizabeth Aiello-Coppola Cc: Erica A Stewart; Sarah Rudd Subject: SCLC Meeting When: Occurs the third Thursday of every 1 month(s) effective 10/19/2023 until 8/16/2024 from 3:00 PM to 5:00 PM (UTC- 08:00) Pacific Time (US & Canada). Where: City Hall Hearing Room This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 991 Palm Street, SLO 1 Subject:CCPACC General Meeting Location:PAC Founders Room Start:Wed 6/26/2024 8:30 AM End:Wed 6/26/2024 10:00 AM Show Time As:Tentative Recurrence:(none) Meeting Status:Not yet responded Organizer:Heather Gray Call Handling Mode 2:1 -----Original Appointment----- From: Heather Gray <hgray05@calpoly.edu> Sent: Friday, June 23, 2023 10:40 AM To: Heather Gray; Josh Machamer; Joey Leslie (joey@matchfire.com); Trudie Safreno (trudie.safreno@trustautomation.com); Johnson, Derek; Philip J. Williams; Cynthia Vizcaino Villa; Dan Banfield; Erica A Stewart; Kristin Hoover; Ryan Gruss; Thomas A. McPherron; Milly Barizo; Andrea Castillo; Tammy L. Farrell; Nicole M. Pitman; Elliott N. Stava; Maryellen Simkins ( ; Hermann, Greg; Molly B. Clark; Mike McCormick; Cody VanDorn; Marx, Jan; Alicia M. Doyle; Jennifer L. Haft; glachance@sesloc.org; strait@pacwest.com; Amy E. Miller; Jennifer L. Fanning Cc: Stan Nosek Subject: CCPACC General Meeting When: Wednesday, June 26, 2024 8:30 AM-10:00 AM (UTC-08:00) Pacific Time (US & Canada). Where: PAC Founders Room This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 Subject:Canceled: SCLC Meeting Location:City Hall Hearing Room Start:Thu 7/18/2024 3:00 PM End:Thu 7/18/2024 5:00 PM Show Time As:Free Recurrence:(none) Organizer:Tracy L. Watson Importance:High This message is from an External Source. Use cau Ɵon when deciding to open aƩachments, click links, or respond. ________________________________ 1 Subject:SCLC Meeting Location:City Hall Hearing Room; 990 Palm St Start:Thu 8/15/2024 3:00 PM End:Thu 8/15/2024 5:00 PM Recurrence:(none) Meeting Status:Accepted Organizer:ASI Student Government This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 Subject:SCLC Meeting Location:City Hall Hearing Room; 990 Palm St Start:Thu 8/15/2024 3:00 PM End:Thu 8/15/2024 5:00 PM Show Time As:Free Recurrence:(none) Meeting Status:Declined Organizer:ASI Student Government -----Original Appointment----- From: ASI Student Government <asistudentgovernment@calpoly.edu> Sent: Monday, September 30, 2024 10:41 AM To: ASI Student Government; asccpres@cuesta.edu (asccpres@cuesta.edu); Ashleigh Jeanne Spragins; ASI President; ; Christopher Mutshnick; Colin Vaughn Shea; Debbie Arnold; elizabeth_coria@cuesta.edu; Evelyn Gutierrez; Hermann, Greg; Joy Pederson; lucia_landeros@my.cuesta.edu; Mason Cleek; Meghan Schuler-Jones; Michelle Crawford; ngalante@wilshirehcs.org; roy_murphy@my.cuesta.edu; Scott, Rick; Stewart, Erica A; Taylor Ann Brandenburg; Wallace, Christine; McDonald, Whitney Cc: Weston Kenneth Patrick Subject: SCLC Meeting When: Occurs the third Thursday of every 1 month(s) effective 8/15/2024 until 8/15/2025 from 3:00 PM to 5:00 PM (UTC-08:00) Pacific Time (US & Canada). Where: City Hall Hearing Room; 990 Palm St This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 From:Stewart, Erica A Sent:Tuesday, August 20, 2024 3:53 PM To:ASI Student Government Subject:Tentative: SCLC Meeting 1 From:Stewart, Erica A <estewart@slocity.org> Sent:Tuesday, August 27, 2024 2:00 PM To:ASI Student Government Scheduling Subject:Declined: ASI Officer Team/Mayor Stewart Meet & Greet Unfortunately Mayor Stewart had an appointment come up that she must attend. Can we reschedule this to Thursday or Friday at the same time? Thank you, Teresa Purrington City Clerk 1 From:Stewart, Erica A <estewart@slocity.org> Sent:Wednesday, August 28, 2024 9:49 AM To:ASI Student Government Scheduling Subject:Accepted: ASI Officer Team/Mayor Stewart Meet & Greet 1 Subject:ASI Officer Team/Mayor Stewart Meet & Greet Location:990 Palm St; City Hall Start:Fri 8/30/2024 2:00 PM End:Fri 8/30/2024 3:00 PM Show Time As:Free Recurrence:(none) Meeting Status:Declined Organizer:ASI Student Government Scheduling This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 From:Stewart, Erica A <estewart@slocity.org> Sent:Friday, August 30, 2024 2:21 PM To:ASI Student Government Scheduling Subject:New Time Proposed: ASI Officer Team/Mayor Stewart Meet & Greet I spoke with the students and this date and time works for them. Teresa 1 From:Stewart, Erica A Sent:Thursday, September 5, 2024 4:14 PM To:ASI Student Government Subject:Accepted: SCLC Meeting 1 From:Stewart, Erica A Sent:Sunday, September 15, 2024 10:27 AM To:Lu Arocho Subject:Accepted: '24 FALL Conference - COMS Department Meeting [In-person] 1 Subject:'24 FALL Conference - COMS Department Meeting [In-person] Location:[Location: Graphic Arts Building | BLDG. 026 - RM. 106 ] Start:Wed 9/18/2024 9:30 AM End:Wed 9/18/2024 1:30 PM Recurrence:(none) Meeting Status:Accepted Organizer:Lu Arocho This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. COMS DEPT FACULTY MEETING - FALL 2024 You are invited to the Department Fall Conference Meeting on Wednesday, September 18th, from 9:30 a.m. to 1:30 p.m. The meeting will take place in Room 106, Graphic Arts Building, and lunch will be provided. This meeting will cover important updates on policies and processes, department news, and any recent changes. It also offers a great opportunity for both new and returning faculty to connect, share resources, exchange ideas, and provide feedback as we prepare for the upcoming academic year. More information and materials will be shared as the event approaches. Looking forward to seeing you all there! Zoom: Passcode: 1 Subject:SCLC Meeting Location:City Hall Hearing Room Start:Thu 9/19/2024 3:00 PM End:Thu 9/19/2024 5:00 PM Show Time As:Free Recurrence:(none) Meeting Status:Declined Organizer:ASI Student Government This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 Subject:SCLC Meeting Location:City Hall Hearing Room Start:Thu 9/19/2024 3:00 PM End:Thu 9/19/2024 5:00 PM Recurrence:(none) Meeting Status:Accepted Organizer:ASI Student Government -----Original Appointment----- From: ASI Student Government <asistudentgovernment@calpoly.edu> Sent: Friday, August 16, 2024 3:40 PM To: ASI Student Government; asccpres@cuesta.edu (asccpres@cuesta.edu); ASI President; ; Christopher Mutshnick; Colin Vaughn Shea; Debbie Arnold; elizabeth_coria@cuesta.edu; Evelyn Gutierrez; Joy Pederson; Meghan Schuler-Jones; Michelle Crawford; ngalante@wilshirehcs.org; president.cpifc@gmail.com; Scott, Rick; Stewart, Erica A; Taylor Ann Brandenburg; Wallace, Christine; McDonald, Whitney; lucia_landeros@my.cuesta.edu; Ashleigh Jeanne Spragins; George Hughes; Elizabeth Aiello-Coppola Cc: Weston Kenneth Patrick; Pease, Andy; Marx, Jan; Francis, Emily; Shoresman, Michelle; ; Mason Cleek; David Edgar Groom Subject: SCLC Meeting When: Thursday, September 19, 2024 3:00 PM-5:00 PM (UTC-08:00) Pacific Time (US & Canada). Where: City Hall Hearing Room This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 Subject:City/University Quarterly Lunch Location:Council Hearing Start:Thu 9/19/2024 12:00 PM End:Thu 9/19/2024 1:30 PM Show Time As:Free Recurrence:(none) Meeting Status:Declined Organizer:Purrington, Teresa Required Attendees:Stewart, Erica A; McDonald, Whitney; Hermann, Greg; Scott, Rick; Tuggle, Todd; Pease, Andy Optional Attendees:Andy Pease <andy@inbalancegreen.com>; Erica A Stewart < ; Resources:Council Hearing Agendas will be sent prior to each meeting by the hosting organization. Send all agenda items to Amy at least one week prior. Invited attendees may change based on agenda items. City/University Quarterly Lunch Meeting 12:00 – 1:30pm –All meeting with be held City Hall in Council Hearing Room (Host organization will arrange for catering.) DATE ATTENDEE March 07 (Cal Poly Host) Mayor/ Marx June 05 (City Host)- rescheduled to May 30 Mayor/Francis September 19 (Cal Poly Host) Mayor/Pease December 05 (City Host) Mayor/Shoresman *Rescheduled from regular meeting date/time AGENDA: TBD 1 Subject:City/University Quarterly Lunch Location:Council Hearing Start:Thu 9/19/2024 12:00 PM End:Thu 9/19/2024 1:30 PM Recurrence:(none) Meeting Status:Accepted Organizer:Purrington, Teresa Required Attendees:Stewart, Erica A; McDonald, Whitney; Hermann, Greg; Scott, Rick; Tuggle, Todd; Pease, Andy; Floyd, Aaron Optional Attendees:Andy Pease <andy@inbalancegreen.com>; Erica A Stewart < ; Erica A. Stewart; Mickel, Fred Resources:Council Hearing Call Handling Mode 2:2 Adding the Agenda for tomorrow’s meeting. Agendas will be sent prior to each meeting by the hosting organization. Send all agenda items to Amy at least one week prior. Invited attendees may change based on agenda items. City/University Quarterly Lunch Meeting 12:00 – 1:30pm –All meeting with be held City Hall in Council Hearing Room (Host organization will arrange for catering.) DATE ATTENDEE March 07 (Cal Poly Host) Mayor/ Marx June 05 (City Host)- rescheduled to May 30 Mayor/Francis September 19 (Cal Poly Host) Mayor/Pease December 05 (City Host) Mayor/Shoresman *Rescheduled from regular meeting date/time AGENDA: TBD City/University Quarterly Meeting Thursday, September 19, 2024 12:00 p.m. – 1:30 p.m. Council Hearing Room 990 Palm Street **University Hosting** AGENDA 1. St. Patty’s Day Task Force Update – University 2. Cal Poly Move-in Response Plans/Weekend Awareness/ Enhancement Zone – City/University 3. Student/Faculty/Staff Housing on and off campus – University 4. Enrollment Update - University 5. Time, Place, Manner Policy - University 6. Update on WRF, Sewer Improvements, Water Infrastructure, and State Water - University City Attendees: Greg Hermann, Interim Assistant City Manager Erica A. Stewart, Mayor Andy Pease, Vice Mayor Fred Mickel, Deputy Chief Todd Tuggle, Fire Chief Cal Poly Attendees: Cynthia Vizcaíno Villa Jennifer Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management George Hughes, Assistant Vice President, Public Safety Courtney Kienow, Director of Community Relations Jo Campbell, Associate Vice President for Student Affairs, Leadership & Service and University Housing Mike McCormick, Associate Vice President for Facilities Management and Development Joy Pedersen, Assistant Vice President for Student Affairs, Dean of Students 1 Subject:City/University Quarterly Lunch Location:Council Hearing Start:Thu 9/19/2024 12:00 PM End:Thu 9/19/2024 1:30 PM Show Time As:Tentative Recurrence:(none) Meeting Status:Not yet responded Organizer:Purrington, Teresa Required Attendees:Stewart, Erica A; McDonald, Whitney; Hermann, Greg; Scott, Rick; Tuggle, Todd; Pease, Andy Optional Attendees:Andy Pease <andy@inbalancegreen.com>; Erica A Stewart < ; Erica A. Stewart; Mickel, Fred Resources:Council Hearing Call Handling Mode 2:2 Adding the Agenda for tomorrow’s meeting. Agendas will be sent prior to each meeting by the hosting organization. Send all agenda items to Amy at least one week prior. Invited attendees may change based on agenda items. City/University Quarterly Lunch Meeting 12:00 – 1:30pm –All meeting with be held City Hall in Council Hearing Room (Host organization will arrange for catering.) DATE ATTENDEE March 07 (Cal Poly Host) Mayor/ Marx June 05 (City Host)- rescheduled to May 30 Mayor/Francis September 19 (Cal Poly Host) Mayor/Pease December 05 (City Host) Mayor/Shoresman *Rescheduled from regular meeting date/time AGENDA: TBD City/University Quarterly Meeting Thursday, September 19, 2024 12:00 p.m. – 1:30 p.m. Council Hearing Room 990 Palm Street **University Hosting** AGENDA 1. St. Patty’s Day Task Force Update – University 2. Cal Poly Move-in Response Plans/Weekend Awareness/ Enhancement Zone – City/University 3. Student/Faculty/Staff Housing on and off campus – University 4. Enrollment Update - University 5. Time, Place, Manner Policy - University 6. Update on WRF, Sewer Improvements, Water Infrastructure, and State Water - University City Attendees: Greg Hermann, Interim Assistant City Manager Erica A. Stewart, Mayor Andy Pease, Vice Mayor Fred Mickel, Deputy Chief Todd Tuggle, Fire Chief Cal Poly Attendees: Cynthia Vizcaíno Villa Jennifer Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management George Hughes, Assistant Vice President, Public Safety Courtney Kienow, Director of Community Relations Jo Campbell, Associate Vice President for Student Affairs, Leadership & Service and University Housing Mike McCormick, Associate Vice President for Facilities Management and Development Joy Pedersen, Assistant Vice President for Student Affairs, Dean of Students 1 Subject:City/University Quarterly Lunch Location:Council Hearing Start:Thu 9/19/2024 12:00 PM End:Thu 9/19/2024 1:30 PM Show Time As:Tentative Recurrence:(none) Meeting Status:Not yet responded Organizer:Purrington, Teresa Required Attendees:Stewart, Erica A; McDonald, Whitney; Hermann, Greg; Scott, Rick; Tuggle, Todd; Pease, Andy; Floyd, Aaron Optional Attendees:Andy Pease <andy@inbalancegreen.com>; Erica A Stewart < ; Erica A. Stewart; Mickel, Fred Resources:Council Hearing Call Handling Mode 2:2 Adding the Agenda for tomorrow’s meeting. Agendas will be sent prior to each meeting by the hosting organization. Send all agenda items to Amy at least one week prior. Invited attendees may change based on agenda items. City/University Quarterly Lunch Meeting 12:00 – 1:30pm –All meeting with be held City Hall in Council Hearing Room (Host organization will arrange for catering.) DATE ATTENDEE March 07 (Cal Poly Host) Mayor/ Marx June 05 (City Host)- rescheduled to May 30 Mayor/Francis September 19 (Cal Poly Host) Mayor/Pease December 05 (City Host) Mayor/Shoresman *Rescheduled from regular meeting date/time AGENDA: TBD City/University Quarterly Meeting Thursday, September 19, 2024 12:00 p.m. – 1:30 p.m. Council Hearing Room 990 Palm Street **University Hosting** AGENDA 1. St. Patty’s Day Task Force Update – University 2. Cal Poly Move-in Response Plans/Weekend Awareness/ Enhancement Zone – City/University 3. Student/Faculty/Staff Housing on and off campus – University 4. Enrollment Update - University 5. Time, Place, Manner Policy - University 6. Update on WRF, Sewer Improvements, Water Infrastructure, and State Water - University City Attendees: Greg Hermann, Interim Assistant City Manager Erica A. Stewart, Mayor Andy Pease, Vice Mayor Fred Mickel, Deputy Chief Todd Tuggle, Fire Chief Cal Poly Attendees: Cynthia Vizcaíno Villa Jennifer Haft, Chief of Staff Terrance Harris, Vice President for Strategic Enrollment Management George Hughes, Assistant Vice President, Public Safety Courtney Kienow, Director of Community Relations Jo Campbell, Associate Vice President for Student Affairs, Leadership & Service and University Housing Mike McCormick, Associate Vice President for Facilities Management and Development Joy Pedersen, Assistant Vice President for Student Affairs, Dean of Students 1 From:Stewart, Erica A Sent:Monday, September 30, 2024 12:07 PM To:ASI Student Government Subject:Accepted: SCLC Meeting 1 Subject:Every Voice Counts Panel Location:See details below Start:Tue 10/8/2024 5:00 PM End:Tue 10/8/2024 7:30 PM Recurrence:(none) Meeting Status:Meeting organizer Organizer:Stewart, Erica A Required Attendees:Erica A. Stewart; Erica Stewart (W) Call Handling Mode 2:2 Event Description "Every Voice Counts" is an event designed to bridge connections between students and current leaders from local and state government, city offices, and nonprofits. Focused on fostering civic engagement, the event will cover topics such as voter registration, community involvement, internship opportunities, intersectional identities, inclusive rights, and mindfulness in voting. Event Locations: Multi-Space  019A -0127 Partners Pavilion - The event will begin with featuring a panel where guests respond to pre- submitted questions, the event encourages thoughtful dialogue without any campaigning, maintaining a non-partisan atmosphere.  La Casa: 052-E23 and BAEC 052-E22 - Following the panel, a mixer will provide students the chance to engage one-on-one with our guests, allowing for deeper conversations and networking over appetizers and tapas. Agenda 4 – 4:45 p.m. - Set- up 5-6:30 p.m. - Panelists Q&A (6 Questions) Questions will focus on Civic Engagement, Voter Engagement, Influence and Media, and Impact of Demographics) Panel Question: We know that turning out young voters tends to be difficult. No one talks about why our young voters are withdrawing themselves at a high rate. What has caused the disconnect with young voters? And what do we foresee in the future of voting and elections? 6:30 – 7:30 p.m. Mixer (Room Location: 052-E23 and 052-E22 ) Clerk Office Voter Registration Q&A (Room Location: 019A -0127 Partners Pavilion) Panelists Congressman Carbajal Assemblymember Addis 2 Mayor Stewart Penny Boyd, Deputy Director - Registrar If you have any questions, feel free to reach out. We look forward to seeing you! Kindly, Christina Sholars Pronouns: she/her/hers csholars@calpoly.edu Coordinator, Black Academic Excellence Center Student Diversity and Belonging | Student Affairs Cal Poly, San Luis Obispo, CA _____ https://baec.calpoly.edu/ Follow BAEC on Instagram Book time to meet with me 1 Subject:CCPACC General Meeting Location:PAC Founders Room Start:Wed 10/9/2024 8:30 AM End:Wed 10/9/2024 10:00 AM Recurrence:(none) Meeting Status:Accepted Organizer:Heather Gray Call Handling Mode 2:2 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Central Coast Performing Arts Center Commission As of October 1, 2024 Allison Baird-James, Chairperson Whitney McDonald, Vice-chair Tom Strait, Secretary Daniel Banfield, Chief Financial Officer Voting Members Alternates Josh Machamer Associate Dean for Operations College of Liberal Arts Cal Poly, SLO CA 93407 805-756-5560 jmachame@calpoly.edu Jennifer Fanning Senior Director of Alumni Engagement Cal Poly Alumni Association Cal Poly, SLO CA 93407 805-756-7872 jlfannin@calpoly.edu Stacy Sullivan stacysully@icloud.com Brittany Couch Me@brittanycouch.com Tom Strait tstrait@pacwest.com Chase Martin Cmartin@ammcglaw.com Whitney McDonald City Manager City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 805-781-7194 wmcdonal@slocity.org Greg Hermann Deputy City Manager City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 805-781-7194 ghermann@slocity.org Central Coast Performing Arts Center Commission, as of August 6, 2024, pg. 2 Voting Members Kate Murphy Interim CLA Dean College of Liberal Arts Cal Poly, SLO CA 93407 805-756-2706 ksmurphy@calpoly.edu Alternates Molly Clark Director Cal Poly Arts Cal Poly, SLO CA 93407 805-756-6552 mclark76@calpoly.edu Allison Baird-James Senior Vice President Administration & Finance Dept. Cal Poly, SLO CA 93407 805-756-2171 abj@calpoly.edu Mike McCormick Associate Vice President Facilities Management & Development Cal Poly, SLO CA 93407 805-756-2100 mmccor21@calpoly.edu Daniel Banfield Senior Director of Business & Finance Cal Poly Partners Cal Poly, SLO CA 93407 805-756-7335 dbanfiel@calpoly.edu Cody VanDorn Executive Director Cal Poly Partners Cal Poly, SLO CA 93407 805-756-1131 cvandorn@calpoly.edu Erica A. Stewart Mayor City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 805-540-1154 estewart@slocity.org Andy Pease Vice Mayor City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 805-540-8133 apease@slocity.org Jen Haft Chief of Staff Office of the President Cal Poly, SLO, CA 93407 805-756-6002 jhaft@calpoly.edu Alicia Doyle Professor/Chair Music Department Cal Poly, SLO CA 93407 805-756-2503 adoyle04@calpoly.edu Central Coast Performing Arts Center Commission, as of August 6, 2024, pg. 3 Invitees Kristin Hoover Executive Director Foundation for the Performing Arts Center P.O. Box 1137 San Luis Obispo, CA 93406 805-541-5401 Kristin@fpacslo.org Beth Goolsby Foundation for the Performing Arts Center P.O. Box 1137 San Luis Obispo, CA 93406 805-541-5401 beth@fpacslo.org Subcommittee Members Brandon L. Medeiros blmedeir@calpoly.edu David A Valadez dvalad02@calpoly.edu Gil Bastidas gbastida@calpoly.edu Greg Cruce gcruce@slocity.org Steve Chesnut chesnut@calpoly.edu PAC Attendees Ryan Gruss Director 805-756-2790 Cell: 805-458-5232 rgruss@calpoly.edu Milly Barizo-Malta Director, Patron & Volunteer Services 805-756-2734 mbarizo@calpoly.edu Andrea Castillo Outreach & Program Services Coordinator 805-756-7223 acasti43@calpoly.edu Heather Gray Administration & Special Projects Coordinator 805-756-7555 hgray05@calpoly.edu Thomas McPherron Technical Director 805-756-1410 tmcpherr@calpoly.edu Elliott Stava Director, Cal Poly Ticket Office 805-756-7288 estava@calpoly.edu Nicole Pitman Lead Marketing Specialist 805-756-7571 npitman@calpoly.edu Tammy Farrell Finance Analyst 805-756-7238 tfarrell@calpoly.edu Central Coast Performing Arts Center Commission (CCPACC) Meeting Wednesday, October 9, 2024 – 8:30 am – PAC Founders Room Agenda 8:30 am 1. Introductions and welcome Gruss 2. Approval of Minutes from June 26 meeting Baird-James 3. Public Comment period (limited to 3 minutes each) Baird-James 8:40 am 4. Foundation Update Hoover 8:50 am 5. Cal Poly Arts Update Clark 8:55 am 6. Facility Subcommittee Report Gruss/McPherron  Subcommittee Report (Gruss)  2024/25 MEMRRP budget update (McPherron) 9:05 am 7. Budget & Finance Subcommittee Report Banfield/Gruss  Subcommittee Report (Banfield)  2023/24 Final Operating Budget (Gruss)  2024/25 Operating Budget actuals to date & projections (Gruss) 9:20 am 8. Managing Director’s Report Gruss/Staff 9:50 am 9. Additional business Baird-James 10:00 am 10. Adjourn Attachments: 1. June 26, 2024 CCPACC meeting minutes with attachments 2. Consolidated financial reports packet ACT @:09/23/24 prep by: Thomas McPherron Budget: 1,842,284$ 2023-24 Year end MEMRRP 375,000$ MEMRRP Contribution Pledges/Transfers 10,000$ Kitamura Pledge 2,227,284$ Projected beginning MEMRRP Balance AREA GROUP ITEM Budget spent to date likely to spend Projected Yr End exp.Balance 07 General Building Equipment Vectorworks Annual $3,000 $0 $3,000 $3,000 $0 07 General Building Equipment Replacement A/V Gear $20,000 $295 $19,000 $19,295 $705 07 General Building Equipment Replacement Backstage Gear $25,000 $5,395 $19,000 $24,395 $605 07 General Building Equipment Replacement Safety Gear $10,000 $0 $10,000 $10,000 $0 07 General Building Equipment Replacement Lighting Gear $20,000 $2,822 $17,000 $19,822 $178 07 General Building Equipment Replacement Computers $12,000 $4,521 $7,000 $11,521 $479 07 General Building Equipment Replacement Sound Gear $20,000 $1,231 $18,000 $19,231 $769 $110,000 $14,264 $93,000 $107,264 $2,736 50 General Facility Chill Water Pump #2 $50,000 $233 $49,000 $49,233 $767 50 General Facility Sump Pump #2 $50,000 $0 $50,000 $50,000 $0 50 General Facility Roof and Gutter $20,000 $0 $20,000 $20,000 $0 50 General Facility Architectural Lighting Upgrade $50,000 $0 $50,000 $50,000 $0 50 General Facility Drinking Fountain $15,000 $211 $14,000 $14,211 $789 50 General Facility Carpet $50,000 $14,220 $30,000 $44,220 $5,780 $235,000 $14,664 $213,000 $227,664 $7,336 TOTAL MEMRRP SPENDING Bgtd & Non-Bdgtd $345,000 $28,928 $306,000 $334,928 $10,072 345,000$ 28,928$ 306,000$ 334,928$ 10,072$ 2,198,356$ < RUNNING NET: reflects only actuals spending to date Proj Yr End MEMRRP likely and spent 1,892,356$ < Running Net Projected: reflects actuals and projected to spend in this FY BUDGETED MEMRRP Fund balance @ yr end 1,882,284$ < includes ALL items at budgeted amounts 50 General Facility Total 2024/25 PAC MEMRRP BUDGET -- Projected Budget Reserve balance forward: Allocation from 2024-25 budget Beginning 2024-25 Reserve Funds Available: 07 General Building Equipment Total Totals Proj Yr End MEMRRP Actual to Date 24-25 preliminary OPERATIONS Sources (Operating Revenue) Service charges 823,569 937,989 114,420 Gifts, Grants, Scholarships 106,500 100,120 (6,380) Rental/Misc Income 171,500 167,653 (3,847) Ticketing Fees 520,000 634,463 114,463 Total PAC Operating Revenue 1,621,569 1,840,224 218,655 Uses (Operating Expenditures) Salaries - Management 323,833 293,542 (30,290) Benefits - Management 188,481 194,557 6,076 Salaries - Operations 1,080,908 1,090,321 9,413 Benefits - Operations 477,392 514,228 36,836 Travel, Training, Supplies and Services 130,800 127,815 (2,985) Facilties Maintenance, Custodial & Improvements 258,011 327,305 69,294 Marketing & Communications 45,000 41,640 (3,360) Telephone & Postage 18,061 8,118 (9,943) Bank Merchant Fees 118,000 163,592 45,592 Taxes & Fiscal Charges 155,000 181,750 26,750 Software and Equipment 6,500 9,799 3,299 Insurance 45,000 51,499 6,499 Equipment Maintenance 40,000 47,634 7,634 Parking 80,000 97,227 17,227 Utilities 240,000 269,631 29,631 Miscellaneous Expenses 41,650 45,868 4,218 Total operating expenditures 3,248,636 3,464,525 215,889 Net, before Partner & MEMRRP Contributions (1,627,067) (1,624,301)2,766 Net from Operations:(1,627,067) (1,624,301) 2,766 Partner contributions:2,005,612$ 2,005,612$ MEMRRP Fund contribution:(375,000)$ (375,000)$ Final net from Operations, b4 Ops Rsrv x-fer:3,545$ 6,311$ 2,766 Net Operating Surplus / (Deficit)3,545$ 6,311$ 2,766 $ Variance to Year-End Projected Performing Arts Center San Luis Obispo FY 2023-24 Final Operating Budget 2023/2024 Final Actuals Approved 2023/2024 Budget 2023/24 PAC Operating Budget OPERATIONS Sources (Operating Revenue) Service charges 937,000 65,930 858,611 924,541 (12,459) Gifts, Grants, Scholarships 100,140 1,645 96,750 98,395 (1,745) Rental/Misc Income 187,500 39,865 130,347 170,212 (17,288) Ticketing Fees 678,500 268,850 412,430 681,280 2,780 Total PAC Operating Revenue 1,903,140 376,290 1,498,138 1,874,428 (28,712) Uses (Operating Expenditures) Salaries - Management 316,198 73,065 247,000 320,065 3,867 Benefits - Management 197,095 32,136 166,760 198,896 1,801 Salaries - Operations 1,134,795 92,353 1,050,824 1,143,177 8,382 Benefits - Operations 547,742 40,135 504,380 544,515 (3,227) Travel, Training, Supplies and Services 140,000 13,867 111,729 125,596 (14,404) Facilties Maintenance, Custodial & Improvements 295,000 4,885 270,000 274,885 (20,115) Marketing & Communications 45,000 4,160 39,341 43,501 (1,499) Telephone & Postage 12,000 1,558 10,763 12,321 321 Bank Merchant Fees 165,000 37,120 127,574 164,694 (306) Taxes & Fiscal Charges 190,000 27,411 162,120 189,531 (469) Software and Equipment 10,000 131 8,576 8,707 (1,293) Insurance 54,000 28,684 30,245 58,929 4,929 Equipment Maintenance 48,000 1,902 43,907 45,809 (2,191) Parking 98,000 504 84,587 85,091 (12,909) Utilities 275,000 43,893 229,167 273,060 (1,940) Miscellaneous Expenses 50,000 3,247 48,629 51,876 1,876 Total operating expenditures 3,577,830 405,050 3,135,603 3,540,654 (37,177) Net, before Partner & MEMRRP Contributions (1,674,690) (1,666,226) (8,464) Net from Operations:(1,674,690) (1,666,226) (8,464) Partner contributions:2,055,752$ 2,055,752$ MEMRRP Fund contribution:(375,000)$ (375,000)$ Final net from Operations, b4 Ops Rsrv x-fer:6,062$ 14,526$ Insurance increased significantly again Far lower through 3 months than at this point last year $ Variance to Year-End Projected Keeping Preludes conservative, Liquor license still on hold Notes Not feeling confident on a Rotary event, could go up if Spanos concert(s) happen Intermittent salaries increase approved 2024/25 Projected PAC Operating Budget Actuals to Date Projected Remaining Performing Arts Center San Luis Obispo FY 2024-25 Projected Operating Budget Current 2024/2025 Projection Approved 2024/2025 Budget Meeting Minutes from Central Coast Performing Arts Center Commission (CCPACC) Wednesday, June 26, 2024 – 8:30 am – Founders Room, Performing Arts Center GUESTS Kristin Hoover - Executive Director, Foundation of the Performing Arts Center (FPAC) PAC Staff: Ryan Gruss, Tom McPherron, Milly Barizo, Andrea Castillo, Tammy Farrell, Heather Gray, and Nicole Pitman * Present members, alternates, and guests are noted in bold. 1. Introductions Leslie • Leslie opens the meeting at 08:32 AM. 2. Approval of the Meeting Minutes from May 1, 2024 VOTE: Approval of the meeting minutes 1st Nosek, 2nd Haft, motion approved unanimously. MEMBERS ALTERNATES Josh Machamer Jennifer Fanning Joey Leslie Tom Strait Geri LaChance Stacy Sullivan Greg Hermann Natalie Harnett Phillip Williams Molly Clark Stan Nosek Mike McCormick Dan Banfield Cody VanDorn Erica A. Stewart Andy Pease Jennifer Haft Alicia Doyle 3. Public Comment Leslie • With no public comment requests, Leslie moves to the next item. 4. Foundation for the Performing Arts Report Hoover • FPAC announces they are sponsoring the Cal Poly Arts 24/25 Season. • The Swanson Grants awardees are being finalized and will be announced June 2024. • The FPAC Board is looking to recruit 2 new members by Fall 2024. • The FPAC Gala is being rescheduled with a new date to be determined. • Phase 2 of the plaza is estimated at $1.6-1.7M. There are a few interested donors for this project FPAC is in conversation with. Ideal phase 2 would begin Summer 2025 and is estimated to take 8-10 months to complete. • The Founders Room redesign is almost finished, the remaining items are a new bar and artwork. Hoover thanks the PAC for partnering on this project. • Hoover recognizes and thanks Leslie for his 9 years on the FPAC board, 3 years as the FPAC board president, for guiding the board through the pandemic, working on the FPAC documentary, and for serving on the commission. 5. Cal Poly Arts Report Clark • The 23/24 Season wrapped on May 30th, completing a strong and vibrant season. • Clark shares and thanks FPAC for returning as a season sponsor and notes many sponsors continuing their support. • The 24/25 Cal Poly Arts Season strikes a balance between well-known names across all genres while introducing important artists to the community for the first time, with a notably strong Broadway series as well. The season will be officially announced July 8th. • Clark shares that the PAC Marketing team designed the CPA 24/25 Season brochure. • The CPA 24/25 season subscriber period is July 8-28 with single ticket sales beginning August 5th. 6. Facilities Subcommittee Report Gruss • The PAC carpet will be completed in August. • Gruss shares multiple pumps failed and needed to be replaced this year. This was to be expected as the pumps were 30 years old. While the pumps were being replaced, facilities found a damaged air handler which they also replaced. • The roof/gutter project is estimated at $1.6-1.7M and will take 8-10 weeks. Gruss notes the scheduling of this project is important as it will impact business at the PAC. Ideally this project will occur during the summer 2025 but most likely will happen summer 2026. 2023/24 Facilities MEMRRP Budget Update McPherron • McPherron remarks it was a substantial year in expenses with the carpet, replacement of the primary pumps, continued roofing issues, and general maintenance. • 23/24 was budgeted at $770k, with $666k spent to date, and a projected $730k at fiscal year-end. McPherron shares they are under budget as the fiscal year closes but will need to carry over the remaining funds for next season to cover charges from 23/24 landing in 24/25. 2024/25 Facilities Proposed MEMRRP Budget McPherron • McPherron shares the facilities MEMRRP budget for 24/25 is $345k. Projects include replacing the 2 back-up pumps, carpet completion, updating the architectural lighting system in the public spaces of the PAC, a water station in the balcony lobby, $100k in replacement stage equipment and goods. The last few years, the financial priority has been on building system components, delaying theatrical and stage updates until this season. • Nosek asks if there are additional anticipated replacements? McPherron – There are known variable frequency drives on the air handlers in need of replacement. In general, most of the big systems have been repaired with replacement parts but will need to be replaced due to being over 30 years old. VOTE: Approval of the 2024/25 Proposed MEMRRP Budget 1st Stan, 2nd Clark, motion approved unanimously. 7. Budget and Finance Subcommittee Report Gruss 2023/24 Operating Budget • Gruss shares the 23/24 season was successful due to a strong season of shows as well as service charges, $17k in Cal Poly Commencement, new shows and clients, and the continued success of resident arts organizations. • Rental and miscellaneous revenue was down due to blackout dates for carpet demo and installation. • Ticketing fees increased this season with higher ticket sales. • Gruss notes the FPAC’s partner contribution and explains that the PAC Outreach Program wouldn’t be possible without that support. • Spanos Stadium work by the PAC staff, created savings of $30k. • Salary expenses were under budget due to an open full-time staff position. • Travel expenses were due to returning to business as usual with Castillo traveling to conferences and the team taking a professional development trip to visit venues in southern California. • Facilities charges were higher than expected due to the pump failures and replacements. The PAC covered these expenses to maintain the MEMRRP budget for planned expenses. • Banking and parking fees were higher due to the increase in attendance. • Utilities were $260k this season, lower than the amount the campus projected of $300k, but still more than what we projected of around $240k. • The PAC is projecting an end of the year surplus of $10,769 2024/25 Proposed Operating Budget • Gruss notes a strong season including Cal Poly Arts’ exceptional programming with 6 Broadway performances as well as the resident arts organizations. • Rental revenue is anticipated to increase due to the return of prelude dinners. • Salary expenses will increase due to a mandated 5% General Salary Increase (GSI). • Facilities maintenance and custodial will be lower this season due to the facilities projects completed during the 23/24 season. • Utilities is expected to be higher due to an anticipated increase in rates. • The PAC is expecting a $6k surplus. • Leslie comments that the proposed operating budget goes through many revisions and is discussed at the budget and finance subcommittee before being presented to the commission. VOTE: Approval of the 2024/25 Proposed Operating Budget 1st VanDorn, 2nd Nosek, motion approved unanimously. 2023/24 Fiscal Year Reserves • The PAC is ending the year at $920k, which is $270k above the minimum targeted amount set by the commission. • The PAC Director’s Special Initiative Fund was utilized to provide additional funding to complete the plaza project which went over budget by $250k. The University, FPAC, and the PAC each contributed $50k to close that gap. This fund was also used to purchase a new lobby television for marketing and sponsor purposes. 2024/25 Fiscal Year Reserves • The PAC is projecting to end the fiscal year with $3M in reserves, superseding pre- pandemic reserve numbers. • Leslie remarks at the health of the reserves being the best he’s seen it in his tenure on the commission. 8. 2024/25 Season Proposed Schedule Gruss • The PAC has a full schedule for 24/25 with 5 more shows than last year at this time. • Gruss explains the PAC season schedule is presented annually to the commission for approval to maintain the 2/3 university and 1/3 city event split based on the CCPACC Operating Agreement. VOTE: Approval of the 2024/25 Season Proposed Schedule 1st Haft, 2nd VanDorn, motion approved unanimously. 9. Director’s Report Gruss Event Updates May-June Events - Come From Away o One of the highlights of the season for sure. I had 4 people come up to me after the performance to say it was the best show they had ever seen at the PAC. A fantastic night and a successful close to the Broadway season. - Beauty and the Beast o Opera San Luis Obispo had their most successful show ever, welcoming 3373 patrons across 3 performances. It was extremely well reviewed. They added a 3rd show around a month prior to the event date due to strong ticket sales. - Cal Poly student/department events o Mid-May through mid-June is a heavy Cal Poly student/department event period. 37 total events across that 30 day window. - Commencements o Part of that busy window is of course Commencement and graduation festivities. In total, our team supported 11 ceremonies with 5 being at the Performing Arts Center and 6 being the main ceremonies in Spanos Stadium. It was a huge lift and our team had a lot to learn in the months leading up to the ceremonies about streaming, captioning and a new venue, but kudos to them, they pulled it off. - Season comes to a close o We ended up having over 100,000 patrons come through our doors this year with 83k coming to ticketed events, almost 10k for student matinee performances and another 10k for non-ticketed events II. 2024-25 Season o Now, we look forward to 2024-25. We’ve already talked about the Cal Poly Arts season a bit, but I just want to say how much we are looking forward to it again. Bluey is already well on its way to selling out and I feel the Broadway season will be extremely successful. Adding Lyle Lovett and Amy Sedaris will only add to an already great season. o Since our last meeting in May, we added a night of comedy with Brad Williams, two nights of Shen Yun, a week with Civic Ballet in April for the �irst time in the past decade, and a co-promotion event with Big Bad Voodoo Daddy in November. We will be working on that event with Good Medicine. III. Misc Operations - Ticketing o The ticket of�ice supported 396 total events this year taking in $5.7 million. The ticket of�ice continues to be evidence of the bene�its of campus collaboration as it is a shared operation between the PAC and Cal Poly Athletics. The ticket of�ice consists of two full-time employees supervising 20 student employees. - Focus Forward Survey o The Focus Forward survey is an Administration and Finance survey that happens each year. Our results went up across the board this year and speak to the amazing team that I am lucky to work with. Without this group of people, this place wouldn’t be close to what it is. I’ve included a few of the comments people submitted in the survey that speak to our team that is dedicated to service and to making this place, and the events we are hosting, better. IV. The Year Ahead o 28 years ago, almost to the day, a group of individuals met here at the PAC for the Hard Hat Ball. It was a group dedicated to providing this community with an accessible space where everyone on the Central Coast could come to celebrate the performing arts. Starting this theatre required that group to research, analyze, learn and create. o Next Monday starts the new season as we immediately jump into a month of Cal Poly new student events. Our theme or goal for the year as a team is to analyze everything. Don’t just do things because that is how we have always done them. We will make an even more concerted effort to learn from our colleagues around the country and bring back the best parts of what they are doing to the Central Coast. We will also continue to provide service to this community, whether within or outside of our walls. o We are thankful to the Commission for your support and commitment to the performing arts and are thankful for the opportunity to serve this community moving forward. PAC Outreach Report Castillo • The PAC had 13 student matinees, serving 10k students and reaching 84 schools. • The PAC Outreach Program hosted its first “choose-what-you-pay” show with North the Musical, supporting the PAC DEI Committee goal to provide equitable access to the PAC. • The 24/25 Outreach Program season, in partnership with Cal Poly Arts, includes: Ami Vitale, The Pack Drumline, ARC Circus: A Bee Story, David Gonzales, Jazz Reach: Get Hip! and A Year with Frog and Toad. • Castillo shares that the Santa Maria-Bonita School District (SMBSD) drastically increased their attendance of student matinees this year, largely due to the work of Kurt Payne. Payne coordinates matinee reservations and transportation for SMBSD. Castillo notes SMBSD has created the best outreach program model she has seen so far, which was made possible through Proposition 28 funding. • The PAC Outreach Program is hosting another “choose-what-you-pay” event this season with Ami Vitale, a National Geographic photographer. • Reservations open for the student matinee season in August and anticipate serving over 10k students again this year. • Castillo thanks Cal Poly Arts and the Foundation for the Performing Art Center for their continued support of the PAC Outreach Program. Cal Poly Ticket Office Report Gruss • This year, the Cal Poly Ticket Office supported 396 events, processing just under $5.7M. • Gruss explains the Cal Poly Ticket Office is a partnership between Cal Poly Athletics and the PAC, with two full time employees, Elliott Stava and Sean Hogoboom, who supervise a team of 20 students. This model saves the PAC roughly $100k and is successful due to Stava’s leadership. Gruss notes that most universities with college football teams and performing arts centers, typically employ 4-5 people to do the same work. PAC Marketing Report Pitman • Pitman shares the Year in Review document with the commission, noting a successful year for the PAC and its clients. • Ticket sales increased by $17k this season. • PAC Instagram following increased by 55% building on a momentum over the past few years. • Website visitors increased from 142k to 278k, largely due to the digital marketing partnership with Paciolan. • Leslie asks if the Year in Review document is shared anywhere, and Pitman confirms it will be emailed to patrons and shared on the PAC website. 10. Additional Business 11. Meeting Adjourn Leslie Leslie adjourns the meeting at 9:12 am. Attachments: 1. June 26, 2024 Meeting Packet 2. June 26, 2024 Director’s Report 1 Subject:CCPACC General Meeting Location:PAC Founders Room Start:Wed 10/9/2024 8:30 AM End:Wed 10/9/2024 10:00 AM Show Time As:Tentative Recurrence:(none) Organizer:Heather Gray This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 Subject:Cal Poly Civic Engagement Day Location:University Union Plaza Start:Tue 10/15/2024 11:30 AM End:Tue 10/15/2024 1:30 PM Recurrence:(none) Meeting Status:Meeting organizer Organizer:Stewart, Erica A Required Attendees:Erica A. Stewart; Erica Stewart (W) Call Handling Mode 2:2 Hello, My name is Weston Patrick; I am currently serving as the Secretary of External Affairs for Associated Students, Inc. (ASI) at California Polytechnic State University, San Luis Obispo. As part of my role in ASI Student Government, I work to engage students with governmental bodies, help grow students into informed and empowered voters, and educate them about how to advocate for themselves and their ideas at the local, state, and federal levels of government. On behalf of Cal Poly ASI, we would like to formally invite you to an exciting event this October, Civic Engagement Day! This event will be an opportunity for Cal Poly students to meet elected officials and candidates for public office, learn more about local government, and register to vote. Our hope is to engage students with their local government through a freeform meet-and-greet session where students can approach elected officials or candidates and ask questions about public service to help them better understand their role as citizens, voters, and members of the community. This event is being held on Tuesday, Oct. 15, from 11:30 a.m. to 1:30 p.m. on Cal Poly’s Campus in the University Union Plaza. We would love for you or a member of your team to join us and share with students what led you to public office, the work and advocacy in your role, and the importance of students' civic engagement. While we recognize it is the time of year when campaigns start to pick up, our hope is that students will view this event in line with ASI’s non-partisan commitment and as an opportunity to learn about you and your work in public service, as well as ways they can become civically engaged. At this event, you are more than welcome to advocate for yourself and your work; we just ask that it does not pertain to a specific political ideology so as to maintain ASI’s requirement to operate in a manner that is nonpartisan. If you are interested in attending this event, please reply to this email, and I will send you any remaining details. ASI Student Government and I are dedicated to furthering the civic engagement of our student body and bettering their relationship with local legislators. We believe that a conversation with you or a member of your team would greatly benefit our student body. If you have any questions or concerns, please do not hesitate to reach out. Thank you so much for the work you do to improve our community; I look forward to hearing from you soon! Weston Patrick 2 Secretary of External Affairs Associated Students, Inc. California Polytechnic State University wpatrick@calpoly.edu ( 1 Subject:Cal Poly Diversity Partners Network [In-person] Location:Performing Arts Center Lobby Start:Thu 10/17/2024 9:00 AM End:Thu 10/17/2024 10:30 AM Show Time As:Free Recurrence:(none) Meeting Status:Declined Organizer:University Diversity & Inclusion This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hello Diversity Partners Network, We look forward to seeing you all for the first Diversity Partners Network (DPN) meeting of the year. DPN is a critical effort towards fostering unified diversity, equity, and inclusion (DEI) initiatives across campus and in the community. It is a crucial effort to promote a more informed and connected network of professionals engaging in and championing DEI initiatives. Refreshments and light breakfast will be provided. We look forward to seeing you there! For more information: https://diversity.calpoly.edu/dpn Note: Please forward this information to anyone you feel would benefit from attending. Office of University Diversity and Inclusion Building 1, Room 209 Cal Poly, San Luis Obispo, CA 1 Subject:Canceled: SCLC Meeting Location:City Hall Hearing Room Start:Thu 10/17/2024 3:00 PM End:Thu 10/17/2024 5:00 PM Show Time As:Free Recurrence:(none) Organizer:Tracy L. Watson This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 991 Palm Street, SLO 1 Subject:ASI Executive Staff Meeting Location:Rec Training Room Start:Tue 10/22/2024 6:00 PM End:Tue 10/22/2024 7:30 PM Recurrence:(none) Meeting Status:Accepted Organizer:Tanner Schinderle This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 Subject:ASI Executive Staff Meeting Location:Rec Training Room Start:Tue 10/22/2024 6:00 PM End:Tue 10/22/2024 7:30 PM Show Time As:Tentative Recurrence:(none) Organizer:Tanner Schinderle This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. 1 Subject:Cal Poly ¡Adelante! 2024 HSI Symposium Location:Chumash Auditorium (1 Grand Ave, San Luis Obispo, Ca 93407, United States) Start:Wed 10/30/2024 9:00 AM End:Wed 10/30/2024 3:30 PM Show Time As:Tentative Recurrence:(none) Meeting Status:Tentatively accepted Organizer:University Diversity & Inclusion This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location. Dear Colleagues and Community Leaders, The Office of University Diversity and Inclusion invites you to Cal Poly's annual Hispanic-Serving Institution (HSI) Symposium-Adelante. This immersive day promises to engage the campus community in Cal Poly's continued efforts towards becoming an HSI, provide updates on our progress, and offer workshops that will foster collective pursuits to ensure future success. Event Details: 2 Date: October 30th Location: Chumash Auditorium Doors open at 9 am Please note that registration is required for the event. Register here! 9:30 - 10:15 am | Welcome - Pathway to Becoming an HSI Update 10:15 - 11:15 am | HSI Student Panel Discussion 11:30 am - 12:30 pm | Lunch 12:30 - 2:00 pm| Workshops  Servingness in Practice: Identify and develop practical ways to implement Servingness in current departmental/divisional efforts  Aligning HSI Initiatives with Diversity Action Plans: Utilize HSI recommendations to align current Diversity Action Plans with Cal Poly HSI initiatives  Expanding Translation Efforts Across Campus: Learn from current translations initiatives and identify ways to integrate translation practices in your areas  Student Track-Who We Are is Our Super Power: Identifying and empowering your cultural wealth 2:00 - 3:30 pm | Resource Fair & Mariachi UU Plaza 7:30 pm | Cal Poly Arts ETERNAMENTE: A Día de los Muertos Spectacular! Harold Miossi Hall This symposium offers a unique opportunity to engage in thought-provoking discussions, meaningful connections, and an inspiring vision for Cal Poly's future as an HSI. This event is free and open to the public. Please share with your networks. We look forward to your presence and contribution to this pivotal event. The Office of Diversity and Inclusion Cal Poly, San Luis Obispo, CA 93407-0200 Office: 805-756-2250 The linked image cannot be displayed. The file may have been mov ed, renamed, or deleted. Verify that the link points to the correct file and location. Cal Poly's Pathway to Becoming a Hispanic-Serving Institution The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. diversity.calpoly.edu/hsi 1 From:Stewart, Erica A Sent:Friday, November 22, 2024 10:46 AM To:Jeffrey Dyer Armstrong Subject:Accepted: Zoom Meeting - Mayor Stewart and President Armstrong 1 Subject:Zoom Meeting - Mayor Stewart and President Armstrong Location: Start:Wed 11/27/2024 9:00 AM End:Wed 11/27/2024 9:45 AM Recurrence:(none) Meeting Status:Accepted Organizer:Jeffrey Dyer Armstrong This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Good morning Mayor Stewart, Confirming your Zoom meeting with President Armstrong on Wednesday, November 27, 2024 at 9:00 am PST. Zoom credentials are below. (and Happy Thanksgiving! Hope you and your family are well! 뇤눎눐눑눒눏) Kind regards, Meeshee Scherrei, MAOL Executive Assistant to the President Office of the President _____ Office: 805-756-6001 Email: scherrei@calpoly.edu www.calpoly.edu Jeffrey Armstrong is inviting you to a scheduled Zoom meeting. Join Zoom Meeting --- One tap mobile +16699006833,, --- 2 Dial by your location • +1 669 900 6833 US (San Jose) • +1 669 444 9171 US • +1 719 359 4580 US • +1 253 205 0468 US • +1 253 215 8782 US (Tacoma) • +1 346 248 7799 US (Houston) • +1 312 626 6799 US (Chicago) • +1 360 209 5623 US • +1 386 347 5053 US • +1 507 473 4847 US • +1 564 217 2000 US • +1 646 558 8656 US (New York) • +1 646 931 3860 US • +1 689 278 1000 US • +1 301 715 8592 US (Washington DC) • +1 305 224 1968 US • +1 309 205 3325 US Meeting ID: Find your local number: https://calpoly.zoom.us/u/kesVF5OfVe --- Join by SIP • --- Join by H.323 • 162.255.37.11 (US West) • 162.255.36.11 (US East) • 115.114.131.7 (India Mumbai) • 115.114.115.7 (India Hyderabad) • 213.19.144.110 (Amsterdam Netherlands) • 213.244.140.110 (Germany) • 103.122.166.55 (Australia Sydney) • 103.122.167.55 (Australia Melbourne) • 149.137.40.110 (Singapore) • 64.211.144.160 (Brazil) • 159.124.132.243 (Mexico) • 159.124.168.213 (Canada Toronto) • 65.39.152.160 (Canada Vancouver) • 207.226.132.110 (Japan Tokyo) • 149.137.24.110 (Japan Osaka) Meeting ID: 1 Subject:Zoom Meeting - Erica Stewart | Jeff Armstrong Location: Start:Tue 12/3/2024 2:00 PM End:Tue 12/3/2024 2:30 PM Show Time As:Tentative Recurrence:(none) Meeting Status:Not yet responded Organizer:Jeffrey Dyer Armstrong This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Jeffrey Armstrong is inviting you to a scheduled Zoom meeting. Join Zoom Meeting Meeting ID: --- One tap mobile +16694449171,, --- Dial by your location • +1 669 444 9171 US • +1 669 900 6833 US (San Jose) • +1 346 248 7799 US (Houston) • +1 719 359 4580 US • +1 253 205 0468 US • +1 253 215 8782 US (Tacoma) • +1 360 209 5623 US • +1 386 347 5053 US • +1 507 473 4847 US • +1 564 217 2000 US • +1 646 558 8656 US (New York) • +1 646 931 3860 US • +1 689 278 1000 US • +1 301 715 8592 US (Washington DC) • +1 305 224 1968 US • +1 309 205 3325 US 2 • +1 312 626 6799 US (Chicago) Meeting ID: Find your local number: https://calpoly.zoom.us/u/khiFX6l1v --- Join by SIP • --- Join by H.323 • 162.255.37.11 (US West) • 162.255.36.11 (US East) • 115.114.131.7 (India Mumbai) • 115.114.115.7 (India Hyderabad) • 213.19.144.110 (Amsterdam Netherlands) • 213.244.140.110 (Germany) • 103.122.166.55 (Australia Sydney) • 103.122.167.55 (Australia Melbourne) • 149.137.40.110 (Singapore) • 64.211.144.160 (Brazil) • 159.124.132.243 (Mexico) • 159.124.168.213 (Canada Toronto) • 65.39.152.160 (Canada Vancouver) • 207.226.132.110 (Japan Tokyo) • 149.137.24.110 (Japan Osaka) Meeting ID: 1 Subject:City/University Quarterly Lunch Location:Council Hearing Start:Thu 12/5/2024 12:00 PM End:Thu 12/5/2024 1:30 PM Recurrence:(none) Meeting Status:Accepted Organizer:Purrington, Teresa Required Attendees:Purrington, Teresa; Scott, Rick; McDonald, Whitney; Stewart, Erica A; Hermann, Greg; Tuggle, Todd; Shoresman, Michelle Optional Attendees:Michelle Shoresman <mshoresman@co.slo.ca.us>; Erica A Stewart < ; Collins, Scott; Erica A. Stewart; Horn, Matt; Boyle, Ellen; Amoroso, Brian Resources:Council Hearing Call Handling Mode 2:2 -----Original Appointment----- From: Purrington, Teresa <TPurring@slocity.org> Sent: Tuesday, March 26, 2024 10:24 AM To: Purrington, Teresa; Scott, Rick; McDonald, Whitney; Stewart, Erica A; Hermann, Greg; Tuggle, Todd; Shoresman, Michelle Cc: Michelle Shoresman <mshoresman@co.slo.ca.us>; Erica A Stewart < Subject: City/University Quarterly Lunch When: Thursday, December 5, 2024 12:00 PM-1:30 PM (UTC-08:00) Pacific Time (US & Canada). Where: Council Hearing Agendas will be sent prior to each meeting by the hosting organization. Send all agenda items to Amy at least one week prior. Invited attendees may change based on agenda items. City/University Quarterly Lunch Meeting 12:00 – 1:30pm –All meeting with be held City Hall in Council Hearing Room (Host organization will arrange for catering.) DATE ATTENDEE March 07 (Cal Poly Host) Mayor/ Marx June 05 (City Host)- rescheduled to May 30 Mayor/Francis September 19 (Cal Poly Host) Mayor/Pease December 05 (City Host) Mayor/Shoresman *Rescheduled from regular meeting date/time AGENDA: TBD 1 Subject:City/University Quarterly Lunch Location:Council Hearing Start:Thu 12/5/2024 12:00 PM End:Thu 12/5/2024 1:30 PM Show Time As:Tentative Recurrence:(none) Meeting Status:Not yet responded Organizer:Purrington, Teresa From: Purrington, Teresa <TPurring@slocity.org> Sent: Tuesday, March 26, 2024 10:24:18 AM (UTC-08:00) Pacific Time (US & Canada) To: Purrington, Teresa <TPurring@slocity.org>; Scott, Rick <rscott@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Tuggle, Todd <TTuggle@slocity.org>; Shoresman, Michelle <mshoresm@slocity.org> Cc: Michelle Shoresman <mshoresman@co.slo.ca.us> <mshoresman@co.slo.ca.us>; Erica A Stewart < < ; Collins, Scott <SCollins@slocity.org>; Erica A. Stewart < Subject: City/University Quarterly Lunch When: Thursday, December 5, 2024 12:00 PM-1:30 PM. Where: Council Hearing Agendas will be sent prior to each meeting by the hosting organization. Send all agenda items to Amy at least one week prior. Invited attendees may change based on agenda items. City/University Quarterly Lunch Meeting 12:00 – 1:30pm –All meeting with be held City Hall in Council Hearing Room (Host organization will arrange for catering.) DATE ATTENDEE March 07 (Cal Poly Host) Mayor/ Marx June 05 (City Host)- rescheduled to May 30 Mayor/Francis September 19 (Cal Poly Host) Mayor/Pease December 05 (City Host) Mayor/Shoresman *Rescheduled from regular meeting date/time AGENDA: TBD 1 Subject:Canceled: SCLC Meeting Location:City Hall Hearing Room; 990 Palm St Start:Thu 12/19/2024 3:00 PM End:Thu 12/19/2024 5:00 PM Show Time As:Free Recurrence:(none) Organizer:ASI Student Government Importance:High This message is from an External Source. Use cau Ɵon when deciding to open aƩachments, click links, or respond. ________________________________ 1 Subject:CCPACC General Meeting Location:PAC Founders Room Start:Wed 4/30/2025 8:30 AM End:Wed 4/30/2025 10:00 AM Show Time As:Tentative Recurrence:(none) Organizer:Heather Gray This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.