HomeMy WebLinkAbout06/07/1994, C-4 - AWARD OF CONTRACT FOR TRAFFIC SIGNAL UPGRADE-MARSH AT JOHNSON, SPECIFICATION NO. 93-54 �IIIN�I��II�IIIIIIIIII�IIIIII� MEETING DATE:
CI O Shc'1 LUIS OB1Sp0 � 6-7-94
COUNCIL AGENDA REPORT ITEM NUMBER:L
FROM: Michael McCluskey, Public Works Director'T
PREPARED BY: John Rawles, Engineering Assistant/Traffic
SUBJECT: Award of Contract for Traffic Signal Upgrade- Marsh at Johnson, Specification
No. 93-54
CAO RECOMMENDATION:
By motion,
1) award a contract to Lee Wilson Electric Company in the amount of$55,115 for "Traffic Signal
Upgrade - Marsh at Johnson, Specification No. 93-54"
2) authorize the Mayor to execute the contract documents
3) transfer $60,000 to the project account to cover the cost of the contract plus contingencies
DISCUSSION:
On April 5, 1994, the City Council authorized staff to solicit bids and authorized the City
Administrative Officer to award the contract to the lowest responsible bidder if the bid were within
the engineer's estimate. The lowest bid received on May 12, 1994 was six percent greater than the
engineer's estimate.
FISCAL IMPACT:
Contract Cost $55,115
Contingencies 4.885
Total $60,000
There is $236,000 available in the Traffic Signal Improvements project budget. The City has
received $18,775 from the developers of the Payless/Scolari's shopping center to pay for a portion
of this project.
Attachments:
April 5, 1994 Council Agenda Report
Agreement for Traffic signal Upgrade
1
!` REN NUMBER:
is ae1 McCluskey, Public Works Direct
__,,K-P .D BY: John Rawles, Engineering Assistant/Traffic
SUBJECT:
Submittal of Plans and Specifications for Traffic Signal Upgrade: Marsh at Johnson,
Specification No. 93-54.
CAO RECOMMENDATION:
Approve plans and specifications, authorize staff to advertise for bids, and authorize the CAO
to award the contract if lowest responsible bid is within the Engineer's Estimate.
DISCUSSION:
The traffic signal equipment at this intersection is outdated and has far outlived its intended service
life. Spare parts and technical support are no longer available for this equipment.
When compared with modern signal control equipment, the present controller falls short in its
function and capabilities. Emergency pre-emption equipment required by the Fire Department with
the development of the Payless/Scolari's shopping complex will not operate with the existing
controller equipment. The old controller equipment is also not capable of responding to daily
fluctuations in traffic demand.
FISCAL IMPACT:
prepared for this location, and has budgeted $40,000 for the
Council approved signal plans be
improvements (see pages E-6 and E-17 in the Capital Improvement Plan Section of the 1993-95
Financial Plan).
The need for signal upgrade and controller replacement coincides with the Fire Department's
requirement for emergency vehicle pre-emption. The City has already collected $18,775.00 from the
Payless/Scolari's developers to pay for this equipment.
The emergency vehicle pre-emption equipment was not in the original estimate for upgrade work
at this intersection, which has resulted in a total project cost higher than the amount approved by
Council in the 1993-95 Financial Plan. With the inclusion of developer monies for this project, the
total funds available are anticipated to be adequate.
Engineer's Estimate: $52,240
Contingencies: $ 5.224
Total: $57,464
Budgeted in CIP: $40,000
Developer's contribution: $18,775
Funds Available & Budgeted: $58,775
CONCURRENCE:
This project has been given a Categorical Exemption by the Community Development Department.
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671
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CITY OF SAN LUIS OBISPO
CALIFORNIA
AGREEMENT
THIS AGREEMENT, made on this day of , 19_, by and between the City of San Luis
Obispo, San Luis Obispo County, California, hereinafter called the Owner, and Lee Wilson Electric Co.,
hereinafter called the Contractor.
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK. The Contractor shall perform everything required to be performed, shall
provide and furnish all of the labor, material% necessary tools, expendable equipment, and all utility and
transportation services required to complete all the work of construction of
Traffic Sianal Unmade - Marsh at Johnson,Specification No. 93-54
in strict accordance with the plans and specifications therefor, including any and all Addenda, adopted by the
Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor,materials,tools,equipment,and services shall be furnished and said work performed
and completed under the direction and supervision and subject to the approval of the Owner or its authorized
representatives.
ARTICLE Il, CONTRACT PRICE: The owner shall pay the Contractor as full consideration for the faithful
performance of this Contract,subject to any additions or deductions as provided in the Contract Documents,the
contract prices as follows:
Approximate Unit
Item Quantity Items with Unit Price Written in Words Price Total
1. One Job Controller and service for the lump sum $ 8,870.00 $ 8,870.00
price of eight thousand eight hundred
seventy dollars and no cents.
2. One Job Intersection rewiring for the lump sum $ 6,185.00 $ 6,185.00
price of six thousand one hundred
eighty-five dollars and no cents.
3. One Job Trenching and minor concrete for the $9,070.00 $ 9,070.00
lump sum price of nine thousand
seventy dollars and no cents.
4. One Job Emergency vehicle pre-emption system $ 5,520.00 $ 5,520.00
for the lump sum price of five thousand
five hundred twenty dollars and no cents.
5. One Job Signing for the lump sum price of two $ 2,560.00 $ 2,560.00
thousand five hundred sixty dollars and
no cents.
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Approximate Unit
Item Quantity Items with Unit Price Written in Words Price Total
6. One Job Signal equipment for the lump sum $17,870.00 $17,870.00
price of seventeen thousand eight
hundred seventy dollars and no cents.
7. One Job Conduit for the lump sum price of five $ 5,040.00 $ 5,040.00
thousand forty dollars and no cents.
TOTAL $55,115.00
Payments are to be made to the Contractor in accordance with and subject to the provisions embodied in the
documents made a part of this Contract:
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the
Contractor may be required to do, or respecting the size of any payment to the Contractor, during the
performance of this Contract, said dispute shall be decided by the Owner and its decision shall be fmal, and
conclusive.
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following
documents, all of which are as fully a part thereof as if herein set out in full, if not attached, as if hereto
attached:
1. Notice to Contractors and Information for Bidders.
2. Standard Specifications, Special Provisions and Engineering Standards.
3. Accepted Proposal.
4. Public Contract Code Section 10285.1 Statement and 10162 Questionnaire.
5. Noncollusion Declaration.
6. Plans.
7. List of Subcontractors.
8. Agreement and Bonds.
9. Insurance Requirements and Forms.
ARTICLE IV. It is further expressly agreed by and between the parties hereto that should there be any conflict
between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall
control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting
herewith.
IN WITNESS WHEREOF,the parties to these presents have hereunto set their hands this year and date first
above written.
By: Lee Wilson Electric Co.
CITY OF SAN LUIS OBISPO
Date:
Mayor - Peg Pinard
ATTEST:
City Clerk
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