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Home My WebLink About06/07/1994, C-5 - PARK RENOVATION AND IMPROVEMENT PROJECT, SANTA ROSA AND JOHNSON PARKS, SPECIFICATION NO. 93-43B AND PARK RENOVATION AND IMPROVEMENT PROJECT, MEADOW, THROOP AND LAGUNA LAKE PARKS, SPECIFICATION NO. 93-43C iIIIN��III��lllllnlll Ilulll MEETING DATE: II I�j lul city of San LllI S OBISPO June -7, 1994 COUNCIL AGENDA REPORT STEM NUMBER.-,,/� Meeting of 7u"c 7, 19% FROM: Michael D. McCluskey, Public Works Director-.. ` 1 Prepared by: Bridget O. Fraser, Engineering Assistant SUBJECT: Park Renovation and Improvement Project, Santa Rosa and Johnson Parks, Specification No. 93-43B and Park Renovation and Improvement Project, Meadow, Throop and Laguna Lake Parks, Specification No. 93-43C CAO RECOMMENDATIONS: By motion, 1) award a contract to Complete Development Services, Inc. in the amount of$249,295 for "Park Renovation and Improvement Project, Santa Rosa and Johnson Parks, Specification No. 93-43B" 2) award a contract to Complete Development Services, Inc. in the amount of$361,522 for "Park Renovation and Improvement Project, Meadow, Throop and Laguna Lake Parks, Specification No. 93-43C" 3) award a landscape maintenance contract to Complete Development Services, Inc. in the amount of $8,000 4) authorize the Mayor to execute the contract documents 5) appropriate $39,000 from the parkland development fund to the park renovations project budget DISCUSSION: On April 5, 1994 the Council approved plans and specifications and authorized staff to solicit bids for the projects at Santa Rosa and Johnson Parks. Bids were opened on May 12, 1994, and Complete Development Services, Inc. was the low bidder. The low base bid plus contingencies exceeded the engineer's estimate by $8,900. On April 19, 1994 the Council approved plans and specifications and authorized staff to solicit bids for the projects at Meadow, Throop, and Laguna Lake Parks. Bids were opened on May 19, 1994, and again Complete Development Services, Inc. was the low bidder. The low base bid plus contingencies exceeded the engineer's estimate by $23,700. Parking lot and trail paving was set up as an option and will not be included because the bid price was much higher than the estimate ($67,700 vs. $39,900). This work will be added to a future street paving project, which should bring a bid price closer to the estimate. Bid documents require Complete Development Services, Inc. to execute a separate one-year landscape maintenance contract. This provision ensures that irrigation equipment works properly and planted areas become established before City crews take over maintenance. This method should be more workable than bonding or uncompensated construction contract requirements. C-s- ��H�► i�IIIIIp�p��u��U City of San LUIS OBISpo COUNCIL AGENDA REPORT Specification 93-43B & 93-43C Meeting of June 7, 1994 Page Two FISCAL E%IPACTS: Project Cost Park Renovations: Santa Rosa/Johnson (93-43B) $228,500 Meadow/Throop/Laguna Lake (93-43C) 361,500 Park Renovation Contingencies . 38,000 Landscape Maintenance Contract 8,000 Bike Path: Johnson Bike Path (93-43B) 20,800 Bike Path Contingencies 2.200 Total $659,000 Park Renovations Budget for 1993/94 As outlined below, the total appropriation for the park renovations project amounts to $767,000, but the total of contracts awarded or to be awarded in 1993/94 would exceed that appropriation by $62,000. To cover that shortfall $23,000 would be transferred from the bikeway improvements budget (current balance: $166,000) for the bike path construction. The remaining $39,000 would come from an advance on the appropriation scheduled for 1994/95. Such an appropriation would be consistent with the purposes of the two-year financial plan. In summary: Total Current Appropriation $767,000 Less 1993/94 Contracts: Construction - Johnson Park Irrigation Replacement (34,000) Construction - Chain Link Fencing.and Backstop Installations (707000) Design - Santa Rosa/Johnson/Meadow/Throop/Laguna Lake Parks (667000) Construction - Santa Rosa/Johnson and Meadow/Throop/Laguna.Lake Parks (628,000) Construction - Bike Path (23,000) Landscape Maintenance (8.000) Shortfall ($62,000) Transfer from Bikeway Improvements Budget 23,000 Advance on 1994/95 Park Renovations Appropriation 39,000 /�'. 11H°��H��i�il��i��u►i��ll city of San LUIS OBISp0 COUNCIL, AGENDA REPORT Specification 93-43B & 93-43C Meeting of June 7, 1994 Page Three Park Renovations Budget for 1994/95 The $153,000 appropriation scheduled for 1994/95 would.be reduced by the $39,000 advance. But staff has requested that the state reprogram for parks renovations a $40,000 grant originally intended for the cancelled tennis court lighting project. After accounting for this additional grant revenue the revised appropriation for park renovations in 1994/95 would be$154,000 ($153,000 minus $39,000 plus $40,000), which would cover the outlays shown below: Design - Mitchell Park $ 13,000 Design - Sinsheimer/Laguna Hills Parks 4,000 Construction - Meadow/Throop/Laguna Lake Paving 40,000 Construction - Mitchell Park 97,000 Total $154,000 CONCURRENCES: The Recreation Department recommends award of these projects. The Parks and Recreation Commission and the Architectural Review Commission approved the conceptual plans. Community Development Department has granted this project a categorical exemption. ATTACHMENT: Summary of Park Renovations and Improvements amptrtaffrpt18343ba w.baf May 25,1884 11,s- SUMMARY OF PARK RENOVATIONS AND IMPROVEMENTS Under Specifications 9343B and 93-OC Santa Rosa Park ■ Consolidate all play areas and relocate them next to existing restrooms and picnic areas to enhance safety and supervision ■ Install security fencing, curbing, safety surfaces, drainage, irrigation, low-maintenance landscaping, and new playground equipment which complies with accessibility and safety guidelines ■ Install benches and picnic tables ■ Connect all facilities with accessible paths and plant shade trees ■ Install about 270 lineal feet of curb, gutter,sidewalk, and retaining wall along Montalban Street to prevent erosion and protect pedestrians from traffic ■ Remove the deteriorated amphitheater, install a small group picnic area and create a new park entrance Johnson Park ■ Relocate play areas and buffer them from the creek and from vehicle traffic ■ Install curbing, safety surfaces, drainage, irrigation, low-maintenance landscaping, and new playground equipment which complies with accessibility and safety guidelines ■ Link Augusta Street and Southwood Drive with a bike path Meadow Park ■ Install security fencing, curbing, safety surfaces, drainage, irrigation, and low-maintenance landscaping in the playground areas ■ Install new playground equipment which complies with accessibility and safety guidelines ■ Connect upper and lower playground areas with stairs and ramps ■ Install benches and picnic tables ■ Link all facilities with accessible paths ■ Consolidate and renovate volleyball courts ■ Relocate and renovate horseshoe pits ■ Renovate the basketball court ■ Pave jogging trails Throop Park ■ Relocate the play area away from the parking lot ■ Install curbing, safety surfaces, drainage, irrigation, low-maintenance landscaping, and new playground equipment which complies with accessibility and safety guidelines ■ Install new picnic tables and benches ■ Provide accessible pathways to the playground and picnic area Laguna Lake Park ■ Make minor modifications to existing play equipment and provide proper surfacing to comply with accessiblity and safety guidelines ■ Repave pathways along the Madonna Road frontage