HomeMy WebLinkAbout2026-03-16 - City of San Luis Obispo - Best and Final Offer Request1
From:Fuchs, Alex
Sent:Monday, March 16, 2026 5:14 PM
To:Fuchs, Alex
Cc:Stanley, Jesse
Subject:City of San Luis Obispo - Best and Final Offer Request
Attachments:BAFO - Cost Proposal Forms.xlsx
Good afternoon,
Thank you again for submitting a proposal in response to the City’s Request for Proposals (RFP) for transit operation
and maintenance services, and for taking the time to participate in interviews with the Evaluation Committee.
At this stage of the process, the City is requesting a Best and Final Offer (BAFO) from proposers. The BAFO
should reflect the City’s planned implementation of certain recommendations from the Short-Range Transit Plan
(SRTP) during the first year of the contract term, July 1, 2026, through June 30, 2027.
Attached are revised BAFO Cost Proposal Forms, which are based on the Cost Proposal Forms included as Appendix
L of the RFP. The primary change is that the Projected Vehicle Service Hours have been updated to reflect
implementation of:
Additional Route 4A/B service, and
Operation of “B” Routes on weekends.
The City anticipates that additional SRTP service recommendations may be implemented later in the contract term,
subject to the availability of funding, vehicles, and staffing. Any future service changes would be coordinated with the
selected contractor and implemented through the appropriate contract amendments.
Please complete and submit the attached BAFO Cost Proposal Forms no later than Friday, March 20.
If you have any questions, please feel free to reach out.
Thank you again for your participation in this process,
Alex Fuchs
Mobility Services Business Manager
Public Works
919 Palm Street, San Luis Obispo, CA 93401-3218
E afuchs@slocity.org
T 805.783.7877
slocity.org
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NOTICE: This workbook is provided as an example and template for PROPOSERS to use when generating price PROPOSALS in response
to the CITY's solicitation for Transit Operation and Maintenance Services. The workbook includes formulas and links, and is not
password protected. PROPOSERS should take care to ensure that all formulas and links are correct when PROPOSALS are submitted.
Price PROPOSALS must be submitted in un-protected executable Excel format with all appropriate formulas and links, to enable
complete cost analysis. Password protected price PROPOSALS may be considered non-responsive.
Cost Proposal Forms Instructions:
1. Complete BAFO Cost Proposal Form for all base years. Include all costs associated with fixed and variables required for service
delivery.
2. Complete the BAFO Position Headcount Form for all base years. Indicate the proposed number of staff planned for each position for
each year.
3. Complete the Start-up & Transition Costs worksheet. Include all one-time transition and project start-up related costs.
Name of Proposing Firm:
Authorized Representative Signature:
Authorized Representative Title:
Date:
Budget Elements Year One Year Two Year Three Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Administrative Expenses
General Management Position Wages
General Management Position Benefits
Operations Management Position Wages
Operations Management Position Benefits
Other Administrative Position(s) Wages
Other Administrative Position(s) Benefits
Facility Utilities and Expenses
Payroll/IT Services
Travel
Non-Revenue Vehicles
Other (specify below):
Subtotal -$ -$ -$ -$
Insurance
Materials and Supplies
Telecommunications
Vehicle Liability Insurance
General Liability Insurance
Other (specify below):
Subtotal -$ -$ -$ -$
Operating Expenses
Safety and Training Management Position Wages
Safety and Training Management Position Benefits
Bus Operation Position(s) Wages
Bus Operation Position(s) Benefits
Road Supervision Position(s) Wages
Road Supervision Position(s) Benefits
Employee Recruitment and Screening
Materials and Supplies
Uniforms
Other (specify below):
Subtotal -$ -$ -$ -$
BAFO COST PROPOSAL FORM
The below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It is understood that this offer shall remain in
effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP.
Maintenance Expenses
Maintenance Management Position Wages
Maintenance Management Position Benefits
Mechanic/Technician Position(s) Wages
Mechanic/Technician Position(s) Benefits
Other Maintenance Staff Position(s) Wages
Other Maintenance Staff Position(s) Benefits
Maintenance Parts and Supplies
Cleaning Supplies
Lubricants and Fluids
Other (specify below):
Subtotal -$ -$ -$ -$
Other Expenses
Start-up and Tranisition Costs (Linked to S&T Costs Sheet)-$
Corporate Overhead and Support
Management Fee
Other (specify below):
Subtotal -$ -$ -$ -$
Grand Total -$ -$ -$ -$
Operating and Maintenance Expense -$ -$ -$ -$
Revenue Vehicle Insurance Expense -$ -$ -$ -$
Monthly Fee (Fixed Costs)-$ -$ -$ -$
Projected Vehicle Service Hours 44,759.4 44,759.4 44,759.4 45,857.3
Vehicle Service Hourly Rate (Variable Costs)-$ -$ -$ -$
Total Hourly Rate (Total Costs)-$ -$ -$ -$
Base Year One Base Year Two Base Year Three Base Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Management
General Management
Operations Management
Maintenance Management
Safety and Training Management
Other (Specify below):
Subtotal 0 0 0 0
Non-Management
Bus Operations (Full-time)
Bus Operations (Part-time)
Road Supervision
Dispatching
Other Administrative Position(s)
Mechanic/Technician Position(s)
Other (Specify below):
Subtotal 0 0 0 0
Grand Total 0 0 0 0
BAFO POSITION HEADCOUNT FORM
Item Units $ Each Total
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
Start-up & Transition Costs
Total