HomeMy WebLinkAboutKeolis 20260302 BAFONOTICE: This workbook is provided as an example and template for PROPOSERS to use when generating price PROPOSALS in response
to the CITY's solicitation for Transit Operation and Maintenance Services. The workbook includes formulas and links, and is not
password protected. PROPOSERS should take care to ensure that all formulas and links are correct when PROPOSALS are submitted.
Price PROPOSALS must be submitted in un-protected executable Excel format with all appropriate formulas and links, to enable
complete cost analysis. Password protected price PROPOSALS may be considered non-responsive.
Cost Proposal Forms Instructions:
1. Complete BAFO Cost Proposal Form for all base years. Include all costs associated with fixed and variables required for service
delivery.
2. Complete the BAFO Position Headcount Form for all base years. Indicate the proposed number of staff planned for each position for
each year.
3. Complete the Start-up & Transition Costs worksheet. Include all one-time transition and project start-up related costs.
Name of Proposing Firm:
Authorized Representative Signature:
Authorized Representative Title:
Date:
Budget Elements Year One Year Two Year Three Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Administrative Expenses
General Management Position Wages 166,750.00$ 171,419.00$ 176,218.73$ 181,152.86$
General Management Position Benefits 47,972.26$ 50,152.98$ 52,479.10$ 54,963.16$
Operations Management Position Wages 327,065.68$ 345,199.54$ 359,740.13$ 372,107.37$
Operations Management Position Benefits 126,637.98$ 135,594.00$ 144,567.44$ 153,359.38$
Other Administrative Position(s) Wages 80,000.00$ 82,240.00$ 84,542.72$ 86,909.92$
Other Administrative Position(s) Benefits 30,268.57$ 31,876.89$ 33,607.30$ 35,470.96$
-$ -$ -$ -$
Facility Utilities and Expenses 62,503.16$ 64,275.32$ 66,099.75$ 68,116.10$
Payroll/IT Services 166,055.51$ 171,160.27$ 176,225.85$ 185,592.88$
Travel 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$
-$ -$ -$ -$
Non-Revenue Vehicles 61,795.73$ 62,272.73$ 62,483.14$ 63,123.53$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
Office Supplies 6,084.00$ 6,254.35$ 6,429.47$ 6,609.50$
Other Licenses, Permits, Taxes 4,907.68$ 5,119.08$ 5,325.14$ 5,583.04$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 1,085,040.59$ 1,130,564.17$ 1,172,718.78$ 1,217,988.69$
Insurance
Materials and Supplies -$ -$ -$ -$
Telecommunications -$ -$ -$ -$
Vehicle Liability Insurance 287,609.73$ 316,261.04$ 347,545.68$ 390,214.11$
General Liability Insurance 40,350.98$ 42,384.35$ 44,478.47$ 46,875.53$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 327,960.71$ 358,645.39$ 392,024.14$ 437,089.64$
Operating Expenses
Safety and Training Management Position Wages 100,000.00$ 102,800.00$ 105,678.40$ 108,637.40$
Safety and Training Management Position Benefits 35,541.62$ 37,368.17$ 39,329.87$ 41,438.92$
Bus Operation Position(s) Wages 1,963,789.64$ 2,108,218.52$ 2,262,011.36$ 2,430,464.48$
Bus Operation Position(s) Benefits 901,106.22$ 977,438.43$ 1,055,523.11$ 1,188,936.87$
Road Supervision Position(s) Wages 192,095.42$ 205,520.35$ 215,374.78$ 223,434.82$
Road Supervision Position(s) Benefits 113,766.45$ 122,459.08$ 130,923.06$ 138,588.60$
Employee Recruitment and Screening 14,419.98$ 14,641.92$ 14,960.17$ 16,354.16$
Materials and Supplies 18,653.05$ 18,781.25$ 18,872.64$ 19,284.46$
Uniforms 19,516.70$ 20,057.57$ 20,613.58$ 22,066.43$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
Softwares ( 18,404.63$ 18,583.96$ 18,768.31$ 18,957.82$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 3,377,293.70$ 3,625,869.24$ 3,882,055.27$ 4,208,163.96$
3/20/2026
BAFO COST PROPOSAL FORM
The below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It is understood that this offer shall remain in
effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP.
Keolis
Chief Operating Officer
Maintenance Expenses
Maintenance Management Position Wages 120,000.00$ 123,360.00$ 126,814.08$ 130,364.87$
Maintenance Management Position Benefits 40,141.98$ 42,100.05$ 44,197.11$ 46,445.48$
Mechanic/Technician Position(s) Wages 171,355.80$ 176,834.50$ 180,386.27$ 185,437.08$
Mechanic/Technician Position(s) Benefits 61,682.87$ 64,999.00$ 68,356.16$ 72,115.46$
Other Maintenance Staff Position(s) Wages 153,552.60$ 158,462.09$ 161,644.84$ 166,170.89$
Other Maintenance Staff Position(s) Benefits 69,281.20$ 73,550.78$ 77,985.80$ 82,922.70$
Maintenance Parts and Supplies 230,770.83$ 266,639.85$ 291,059.36$ 320,596.19$
Cleaning Supplies 29,365.68$ 31,742.17$ 32,835.30$ 34,764.63$
Lubricants and Fluids 18,687.25$ 20,199.56$ 20,895.19$ 22,122.94$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
Softwares ( 8,998.24$ 9,250.19$ 9,509.19$ 9,775.45$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 903,836.44$ 967,138.18$ 1,013,683.29$ 1,070,715.69$
Other Expenses
Start-up and Tranisition Costs (Linked to S&T Costs
Sheet)163,654.64$
Corporate Overhead and Support 253,555.37$ 270,803.90$ 287,616.46$ 308,658.55$
Management Fee 253,555.37$ 270,803.90$ 287,616.46$ 308,658.55$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
-$ -$ -$ -$
Recruiting & Marketing 14,112.00$ 14,339.14$ 14,572.63$ 14,812.67$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 684,877.39$ 555,946.93$ 589,805.55$ 632,129.77$
Grand Total 6,379,008.82$ 6,638,163.91$ 7,050,287.03$ 7,566,087.75$
Operating and Maintenance Expense 4,281,130.14$ 4,593,007.42$ 4,895,738.56$ 5,278,879.65$
Revenue Vehicle Insurance Expense 327,960.71$ 358,645.39$ 392,024.14$ 437,089.64$
Monthly Fee (Fixed Costs)222,812.87$ 221,137.44$ 231,350.63$ 243,402.85$
Projected Vehicle Service Hours 44,759.4 44,759.4 44,759.4 45,857.3
Vehicle Service Hourly Rate (Variable Costs)75.45$ 81.01$ 86.73$ 91.77$
Total Hourly Rate (Total Costs)142.52$ 148.31$ 157.52$ 164.99$
Base Year One Base Year Two Base Year Three Base Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Management
General Management 1 1 1 1
Operations Management 1 1 1 1
Maintenance Management 1 1 1 1
Safety and Training Management 1 1 1 1
Other (Specify below):
HR Generalist 1 1 1 1
Subtotal 5 5 5 5
Non-Management
Bus Operations (Full-time)30 30 30 32
Bus Operations (Part-time)
Road Supervision 3 3 3 3
Dispatching 3 3 3 3
Other Administrative Position(s)
Mechanic/Technician Position(s)2 2 2 2
Other (Specify below):
Utility Workers 3 3 3 3
Subtotal 41 41 41 43
Grand Total 46 46 46 48
BAFO POSITION HEADCOUNT FORM
Item Units $ Each Total
Labor 1.0 55,308.18$ 55,308.18$
Equipment 1.0 8,246.61$ 8,246.61$
Hiring Costs 1.0 28,074.64$ 28,074.64$
Software 1.0 22,293.75$ 22,293.75$
Training 1.0 49,731.46$ 49,731.46$
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163,654.64$
Start-up & Transition Costs
Total