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Home My WebLink AboutMV Transportation 2026-03-26 - MV BAFO Cost ProposalNOTICE: This workbook is provided as an example and template for PROPOSERS to use when generating price PROPOSALS in response to the CITY's solicitation for Transit Operation and Maintenance Services. The workbook includes formulas and links, and is not password protected. PROPOSERS should take care to ensure that all formulas and links are correct when PROPOSALS are submitted. Price PROPOSALS must be submitted in un-protected executable Excel format with all appropriate formulas and links, to enable complete cost analysis. Password protected price PROPOSALS may be considered non-responsive. Cost Proposal Forms Instructions: 1. Complete Base Cost Proposal Form and the Alternate Cost Proposal Form for all base years. Include all costs associated with fixed and variables required for service delivery. 2. Complete the Base Position Headcount Form and the Alternate Position Headcount Form worksheet for all base years. Indicate the proposed number of staff planned for each position for each year. 3. Complete the Start-up & Transition Costs worksheet. Include all one-time transition and project start-up related costs. Name of Proposing Firm: Authorized Representative Signature: Authorized Representative Title: Date: Budget Elements Year One Year Two Year Three Year Four 7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030 Administrative Expenses General Management Position Wages 145,000.00$ 148,625.00$ 152,340.63$ 156,149.14$ General Management Position Benefits 18,674.03$ 19,076.21$ 19,779.44$ 20,512.14$ Operations Management Position Wages 120,000.00$ 123,000.00$ 126,075.00$ 129,226.88$ Operations Management Position Benefits 16,598.93$ 16,940.07$ 17,579.98$ 18,246.97$ Other Administrative Position(s) Wages 62,400.00$ 63,960.00$ 65,559.00$ 67,197.98$ Other Administrative Position(s) Benefits 11,817.90$ 12,018.39$ 12,512.42$ 13,028.03$ -$ -$ -$ -$ Facility Utilities and Expenses 40,615.69$ 41,834.16$ 43,089.18$ 44,381.86$ Payroll/IT Services 35,405.81$ 36,467.98$ 37,562.02$ 38,688.88$ Travel 336.49$ 346.59$ 356.99$ 367.70$ -$ -$ -$ -$ Non-Revenue Vehicles 25,839.60$ 28,159.79$ 29,004.58$ 29,874.72$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ -$ -$ -$ -$ Depreciation and Interest 111,561.44$ 97,570.03$ 94,319.10$ 87,358.27$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 588,249.90$ 587,998.22$ 598,178.34$ 605,032.55$ Insurance Materials and Supplies -$ -$ -$ -$ Telecommunications -$ -$ -$ -$ Vehicle Liability Insurance 149,544.57$ 157,206.00$ 164,410.40$ 176,558.38$ General Liability Insurance 10,154.23$ 10,477.74$ 11,657.52$ 13,050.51$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 159,698.80$ 167,683.74$ 176,067.92$ 189,608.89$ Operating Expenses Safety and Training Management Position Wages 110,000.00$ 112,750.00$ 115,568.75$ 118,457.97$ Safety and Training Management Position Benefits 15,768.89$ 16,085.61$ 16,700.19$ 17,340.90$ Bus Operation Position(s) Wages 1,733,141.74$ 1,854,442.11$ 1,979,792.84$ 2,129,364.52$ Bus Operation Position(s) Benefits 777,787.40$ 843,909.16$ 917,957.79$ 1,010,893.30$ Road Supervision Position(s) Wages 274,310.57$ 299,559.17$ 332,835.53$ 357,835.03$ Road Supervision Position(s) Benefits 69,988.10$ 73,441.49$ 78,814.92$ 83,811.89$ Employee Recruitment and Screening 18,733.43$ 35,253.70$ 36,311.31$ 37,976.43$ Materials and Supplies 5,641.69$ 5,810.94$ 5,985.27$ 6,290.64$ Uniforms 5,985.91$ 9,757.61$ 10,050.34$ 10,515.76$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ Dispatcher Position Wages 190,983.00$ 211,489.40$ 233,776.14$ 250,960.38$ Dispatcher Position Benefits 51,266.77$ 53,982.41$ 57,783.88$ 61,393.59$ Corporate Overhead and Support (Variable)185,689.61$ 146,637.03$ 155,379.19$ 165,662.78$ Management Fee (Variable)232,112.02$ 234,990.72$ 253,882.94$ 277,898.94$ Subtotal 3,671,409.13$ 3,898,109.36$ 4,194,839.10$ 4,528,402.11$ BASE COST PROPOSAL FORM The below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It is understood that this offer shall remain in effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP. MV Transportation, Inc. Dorothea DePrisco Assistant Corporate Secretary 3/20/2026 Maintenance Expenses Maintenance Management Position Wages 120,000.00$ 123,000.00$ 126,075.00$ 129,226.88$ Maintenance Management Position Benefits 24,111.05$ 25,063.49$ 26,364.44$ 27,746.27$ Mechanic/Technician Position(s) Wages 425,917.47$ 436,840.75$ 448,107.04$ 459,536.64$ Mechanic/Technician Position(s) Benefits 100,673.16$ 104,124.54$ 109,515.96$ 115,230.07$ Other Maintenance Staff Position(s) Wages -$ -$ -$ -$ Other Maintenance Staff Position(s) Benefits -$ -$ -$ -$ Maintenance Parts and Supplies 191,528.94$ 200,227.23$ 192,519.09$ 199,910.11$ Cleaning Supplies 1,127.45$ 1,161.27$ 1,117.25$ 1,180.25$ Lubricants and Fluids 19,278.14$ 19,856.48$ 19,085.19$ 20,161.50$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 882,636.20$ 910,273.77$ 922,783.97$ 952,991.72$ Other Expenses Start-up and Tranisition Costs (Linked to S&T Costs Sheet)336,274.06$ Corporate Overhead and Support 148,802.52$ 117,507.70$ 124,513.24$ 132,754.00$ Management Fee 186,003.15$ 188,310.00$ 203,449.29$ 222,694.53$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 671,079.72$ 305,817.70$ 327,962.53$ 355,448.53$ Grand Total 5,973,073.75$ 5,869,882.78$ 6,219,831.87$ 6,631,483.80$ Operating and Maintenance Expense 4,554,045.33$ 4,808,383.12$ 5,117,623.07$ 5,481,393.83$ Revenue Vehicle Insurance Expense 159,698.80$ 167,683.74$ 176,067.92$ 189,608.89$ Monthly Fee (Fixed Costs)160,835.94$ 131,903.73$ 136,350.28$ 141,018.41$ Projected Vehicle Service Hours 44,759.4 44,759.4 44,759.4 45,857.3 Vehicle Service Hourly Rate (Variable Costs)90.33$ 95.78$ 102.41$ 107.71$ Total Hourly Rate (Total Costs) 133.45$ 131.14$ 138.96$ 144.61$ Notes: 1 2 CONFIDENTIAL Based on Q&A #217 below MV requests that the Y1 Fixed Fee is adjusted to remove startup costs that will be billed separately after the start of service. Proposed Startup billing: $336,274.06. Proposed Y1 Monthly Fixed Fee (Adjusted to remove startup): $132,178.10 Question #217: Are start-up/mobilization costs reimbursed at 100% and paid prior to contract revenue services on July 1, 2026? Answer#217: The City anticipates that the Start-up and Transition Costs will be billed to the City after the start of service scheduled to begin July 1, 2026. If the Agency moves to the expanded Service model, MV requests that the change in startup costs from the base to expanded model be reimbursed based on timing of expanded service. Base Year One Base Year Two Base Year Three Base Year Four 7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030 Management General Management 1.00 1.00 1.00 1.00 Operations Management 1.00 1.00 1.00 1.00 Maintenance Management 1.00 1.00 1.00 1.00 Safety and Training Management 1.00 1.00 1.00 1.00 Other (Specify below): Accounting Coordinator 1.00 1.00 1.00 1.00 Subtotal 5.00 5.00 5.00 5.00 Non-Management Bus Operations (Full-time)27.00 27.00 27.00 28.00 Bus Operations (Part-time)4.00 4.00 4.00 4.00 Road Supervision 4.00 4.00 4.00 4.00 Dispatching 3.00 3.00 3.00 3.00 Other Administrative Position(s)- - - - Technician/Utility Position(s)6.00 6.00 6.00 6.00 Other (Specify below):- - - - Subtotal 44.00 44.00 44.00 45.00 Grand Total 49.00 49.00 49.00 50.00 CONFIDENTIAL BASE POSITION HEADCOUNT FORM Item Units $ Each Total Driver Training and Transition Wages and Benefits 34 2,147.56$ 71,943.27$ Staff and Maintenance Training and Transition Wages and Benefits 22 2,458.59$ 54,089.05$ New Hire Recruitment and Hiring Costs 56 484.61$ 26,895.79$ Trainers 1 13,883.53$ 13,883.53$ Relocation 3 10,000.00$ 30,000.00$ Travel 1 19,800.00$ 19,800.00$ Supplies and equipment 1 37,946.16$ 37,946.16$ Conference Room Lease 1 20,000.00$ 20,000.00$ Training Vehicles 2 22,608.13$ 45,216.26$ Environmental 1 16,500.00$ 16,500.00$ 336,274.06$ *Unit of 1 for various. CONFIDENTIAL Start-up & Transition Costs Total