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Home My WebLink AboutMV Transportation BAFO Cost Proposal for SLO Final 750 MASON STREET | SUITE 105 | VACAVILLE, CA 95688 March 20, 2026 Alex Fuchs, Mobility Services Business Manager City of San Luis Obispo 990 Palm Street San Luis Obispo, California 93401 Re: MV Transportation, Inc. (MV)- San Luis Obispo Transit Operation and Maintenance Services RFP No. transit-01 Request for Best and Final Offer (BAFO) Dear Mr. Fuchs: MV Transportation, Inc. and all subsidiaries, joint ventures, partnerships, and affiliates (or MV) greatly appreciate the opportunity to submit our Best And Final Offer (BAFO) pursuant to City of San Luis Obispo (SLO) Transit’s email received on March 16, 2026, in response to SLO Transit Request for Proposal Number Transit-01 for Operation and Maintenance Services. Further, MV understands that the attached submitted Revised Cost Proposal Form will replace the original Cost Proposal submitted with our proposal. As discussed in our proposal, MV brings a high level of regional and corporate support that will be engaged in the SLO Transit operations from day one. Our plan is to partner with the city to deliver exceptional customer service, increased on time performance, and state of the art system design. This includes engagement from our Zero Emissions, Professional Services, Recruitment, and Customer Success teams. We will have continuous improvement with city and community engagement, propelling a successful service for years to come. Keith Everage, vice president of business development, is your primary contact for this procurement and is authorized to make representations for MV Transportation, Inc., including all its subsidiaries, joint ventures, partnerships, and affiliates (the bidding entity). MV Public Transportation, Inc. will be the contracting party if awarded this work. You can reach Keith at (323) 422-5946 or keith.everage@mvtransit.com. Additionally, Joe Escobedo, senior vice president, will be your secondary contact; you can contact Joe at (623) 340-3209 or joe.escobedo@mvtransit.com. Please direct all correspondence related to this and all future procurements to MV's bid office at 750 Mason Street, Suite 105, Vacaville, CA 95688. I appreciate your consideration and encourage you to select MV Transportation as your partner for the San Luis Obispo Transit Operation and Maintenance Services. Thank you for 750 MASON STREET | SUITE 105 | VACAVILLE, CA 95688 your time and consideration. We look forward to working with you through the remainder of this procurement. Sincerely, Dorothea DePrisco Assistant Corporate Secretary MV is extremely excited to respond to your BAFO request and potentially begin a new strong relationship. We completed a review of our initial submission as we prepared our BAFO response. We also reviewed areas of opportunity where MV could lower its costs or find further efficiencies to lower our price while ensuring we can deliver a safe, on-time, and reliable service while providing a great rider experience. Some of our key BAFO modifications and clarifications are as follows: • Cost Proposal Forms: We reviewed our original Cost Proposal Forms and adjusted them to factor for the implementation of additional route 4A/B and Operation of “B” Routes on weekends. • QR Feedback Tool: MV has factored for our custom-built QR Feeback Tool for use on the SLO Transit services. This solution serves as an extension to MV’s Customer Feedback workflow by enabling riders to quickly and easily submit real-time feedback while using transit services, reducing barriers to participation and improving responsiveness to rider needs. QR codes may be placed on vehicles and at designated service locations, such as bus stops or shelters. When a rider scans a code using a mobile device, they are directed to a secure, mobile-optimized web form where they can submit a complaint, commendation, or general service comment. Submissions are captured electronically at the point of service, ensuring timely and accurate feedback directly from the rider’s experience. All feedback submitted through the QR Feedback Tool is automatically consolidated with other customer input channels, including phone and email, creating a single, centralized dataset for customer sentiment management. Feedback data is stored within the application and integrated into MV’s analytics and reporting environment, including Power BI. This integration supports near real-time dashboards, trend 750 MASON STREET | SUITE 105 | VACAVILLE, CA 95688 analysis, and performance monitoring, enabling identification of recurring issues, service strengths, and opportunities for improvement. Operations and leadership teams gain actionable insight into rider perceptions of safety, cleanliness, reliability, and overall service quality, supporting data-driven decision-making and continuous service improvement. Main Office: 1430 East Holt Avenue • Covina, CA 91724 • PHONE (626) 350-9860 • FAX (626) 448-0986 Regional Office: 300 Shadow Lane • Las Vegas, NV 89106 • PHONE (702) 385-0995 • FAX (702) 385-4410 Regional Office: 204 N. Broadway • Santa Maria, CA 93454 • PHONE (805) 922-7875 • FAX (805) 922-6885 www.local986.org March 11, 2026 To Whom it May Concern: My name is Cliff Reynolds, Business Coordinator at Teamsters Local Union No. 986. Our Local currently represents bus drivers, road supervisors, and dispatchers in Southern California. The Teamsters and I have successfully worked with MV Transportation's labor and HR team on issues affecting our members within our jurisdiction. We value safety and service, and trust MV shares these priorities. Teamsters Local Union No. 986 fully supports MV Transportation in the San Luis Obispo Fixed Route Service procurement process should they be recommended by the City. We look forward to working with the MV Team again. Sincerely, Cliff Reynolds Business Coordinator Teamsters Local Union No. 986 Cc: FILE NOTICE: This workbook is provided as an example and template for PROPOSERS to use when generating price PROPOSALS in response to the CITY's solicitation for Transit Operation and Maintenance Services. The workbook includes formulas and links, and is not password protected. PROPOSERS should take care to ensure that all formulas and links are correct when PROPOSALS are submitted. Price PROPOSALS must be submitted in un-protected executable Excel format with all appropriate formulas and links, to enable complete cost analysis. Password protected price PROPOSALS may be considered non-responsive. Cost Proposal Forms Instructions: 1.Complete Base Cost Proposal Form and the Alternate Cost Proposal Form for all base years. Include all costs associated with fixed and variables required for service delivery. 2.Complete the Base Position Headcount Form and the Alternate Position Headcount Form worksheet for all base years. Indicate the proposed number of staff planned for each position for each year. 3.Complete the Start-up & Transition Costs worksheet. Include all one-time transition and project start-up related costs. Name of Proposing Firm:Authorized Representative Signature:Authorized Representative Title:Date: Budget Elements Year One Year Two Year Three Year Four 7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030 Administrative ExpensesGeneral Management Position Wages 145,000.00$ 148,625.00$ 152,340.63$ 156,149.14$ General Management Position Benefits 18,674.03$ 19,076.21$ 19,779.44$ 20,512.14$ Operations Management Position Wages 120,000.00$ 123,000.00$ 126,075.00$ 129,226.88$ Operations Management Position Benefits 16,598.93$ 16,940.07$ 17,579.98$ 18,246.97$ Other Administrative Position(s) Wages 62,400.00$ 63,960.00$ 65,559.00$ 67,197.98$ Other Administrative Position(s) Benefits 11,817.90$ 12,018.39$ 12,512.42$ 13,028.03$ -$ -$ -$ -$ Facility Utilities and Expenses 40,615.69$ 41,834.16$ 43,089.18$ 44,381.86$ Payroll/IT Services 35,405.81$ 36,467.98$ 37,562.02$ 38,688.88$ Travel 336.49$ 346.59$ 356.99$ 367.70$ -$ -$ -$ -$ Non-Revenue Vehicles 25,839.60$ 28,159.79$ 29,004.58$ 29,874.72$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ -$ -$ -$ -$ Depreciation and Interest 111,561.44$ 97,570.03$ 94,319.10$ 87,358.27$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 588,249.90$ 587,998.22$ 598,178.34$ 605,032.55$ Insurance Materials and Supplies -$ -$ -$ -$ Telecommunications -$ -$ -$ -$ Vehicle Liability Insurance 149,544.57$ 157,206.00$ 164,410.40$ 176,558.38$ General Liability Insurance 10,154.23$ 10,477.74$ 11,657.52$ 13,050.51$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 159,698.80$ 167,683.74$ 176,067.92$ 189,608.89$ Operating ExpensesSafety and Training Management Position Wages 110,000.00$ 112,750.00$ 115,568.75$ 118,457.97$ Safety and Training Management Position Benefits 15,768.89$ 16,085.61$ 16,700.19$ 17,340.90$ Bus Operation Position(s) Wages 1,733,141.74$ 1,854,442.11$ 1,979,792.84$ 2,129,364.52$ Bus Operation Position(s) Benefits 777,787.40$ 843,909.16$ 917,957.79$ 1,010,893.30$ Road Supervision Position(s) Wages 274,310.57$ 299,559.17$ 332,835.53$ 357,835.03$ Road Supervision Position(s) Benefits 69,988.10$ 73,441.49$ 78,814.92$ 83,811.89$ Employee Recruitment and Screening 18,733.43$ 35,253.70$ 36,311.31$ 37,976.43$ Materials and Supplies 5,641.69$ 5,810.94$ 5,985.27$ 6,290.64$ Uniforms 5,985.91$ 9,757.61$ 10,050.34$ 10,515.76$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ Dispatcher Position Wages 190,983.00$ 211,489.40$ 233,776.14$ 250,960.38$ Dispatcher Position Benefits 51,266.77$ 53,982.41$ 57,783.88$ 61,393.59$ Corporate Overhead and Support (Variable)185,689.61$ 146,637.03$ 155,379.19$ 165,662.78$ Management Fee (Variable)232,112.02$ 234,990.72$ 253,882.94$ 277,898.94$ Subtotal 3,671,409.13$ 3,898,109.36$ 4,194,839.10$ 4,528,402.11$ BASE COST PROPOSAL FORMThe below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It is understood that this offer shall remain in effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP. MV Transportation, Inc. Dorothea DePrisco Assistant Corporate Secretary March 20, 2026 CONFIDENTIAL Maintenance ExpensesMaintenance Management Position Wages 120,000.00$ 123,000.00$ 126,075.00$ 129,226.88$ Maintenance Management Position Benefits 24,111.05$ 25,063.49$ 26,364.44$ 27,746.27$ Mechanic/Technician Position(s) Wages 425,917.47$ 436,840.75$ 448,107.04$ 459,536.64$ Mechanic/Technician Position(s) Benefits 100,673.16$ 104,124.54$ 109,515.96$ 115,230.07$ Other Maintenance Staff Position(s) Wages -$ -$ -$ -$ Other Maintenance Staff Position(s) Benefits -$ -$ -$ -$ Maintenance Parts and Supplies 191,528.94$ 200,227.23$ 192,519.09$ 199,910.11$ Cleaning Supplies 1,127.45$ 1,161.27$ 1,117.25$ 1,180.25$ Lubricants and Fluids 19,278.14$ 19,856.48$ 19,085.19$ 20,161.50$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 882,636.20$ 910,273.77$ 922,783.97$ 952,991.72$ Other ExpensesStart-up and Tranisition Costs (Linked to S&T Costs Sheet)336,274.06$ Corporate Overhead and Support 148,802.52$ 117,507.70$ 124,513.24$ 132,754.00$ Management Fee 186,003.15$ 188,310.00$ 203,449.29$ 222,694.53$ -$ -$ -$ -$ Other (specify below):-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Subtotal 671,079.72$ 305,817.70$ 327,962.53$ 355,448.53$ Grand Total 5,973,073.75$ 5,869,882.78$ 6,219,831.87$ 6,631,483.80$ Operating and Maintenance Expense 4,554,045.33$ 4,808,383.12$ 5,117,623.07$ 5,481,393.83$ Revenue Vehicle Insurance Expense 159,698.80$ 167,683.74$ 176,067.92$ 189,608.89$ Monthly Fee (Fixed Costs)160,835.94$ 131,903.73$ 136,350.28$ 141,018.41$ Projected Vehicle Service Hours 44,759.4 44,759.4 44,759.4 45,857.3 Vehicle Service Hourly Rate (Variable Costs)90.33$ 95.78$ 102.41$ 107.71$ Total Hourly Rate (Total Costs)133.45$ 131.14$ 138.96$ 144.61$ Notes:1 2 Based on Q&A #217 below MV requests that the Y1 Fixed Fee is adjusted to remove startup costs that will be billed separately after the start of service. Proposed Startup billing: $336,274.06. Proposed Y1 Monthly Fixed Fee (Adjusted to remove startup): $132,178.10Question #217: Are start-up/mobilization costs reimbursed at 100% and paid prior to contract revenue services on July 1, 2026?Answer#217: The City anticipates that the Start-up and Transition Costs will be billed to the City after the start of service scheduled to begin July 1, 2026. If the Agency moves to the expanded Service model, MV requests that the change in startup costs from the base to expanded model be reimbursed based on timing of expanded service. CONFIDENTIAL Base Year One Base Year Two Base Year Three Base Year Four 7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030 Management General Management 1.00 1.00 1.00 1.00 Operations Management 1.00 1.00 1.00 1.00 Maintenance Management 1.00 1.00 1.00 1.00 Safety and Training Management 1.00 1.00 1.00 1.00 Other (Specify below):Accounting Coordinator 1.00 1.00 1.00 1.00 Subtotal 5.00 5.00 5.00 5.00 Non-Management Bus Operations (Full-time)27.00 27.00 27.00 28.00 Bus Operations (Part-time)4.00 4.00 4.00 4.00 Road Supervision 4.00 4.00 4.00 4.00 Dispatching 3.00 3.00 3.00 3.00 Other Administrative Position(s)- - - - Technician/Utility Position(s)6.00 6.00 6.00 6.00 Other (Specify below):- - - - Subtotal 44.00 44.00 44.00 45.00 Grand Total 49.00 49.00 49.00 50.00 BASE POSITION HEADCOUNT FORM CONFIDENTIAL Item Units $ Each Total Driver Training and Transition Wages and Benefits 34 2,147.56$ 71,943.27$ Staff and Maintenance Training and Transition Wages and Benefits 22 2,458.59$ 54,089.05$ New Hire Recruitment and Hiring Costs 56 484.61$ 26,895.79$ Trainers 1 13,883.53$ 13,883.53$ Relocation 3 10,000.00$ 30,000.00$ Travel 1 19,800.00$ 19,800.00$ Supplies and equipment 1 37,946.16$ 37,946.16$ Conference Room Lease 1 20,000.00$ 20,000.00$ Training Vehicles 2 22,608.13$ 45,216.26$ Environmental 1 16,500.00$ 16,500.00$ 336,274.06$ *Unit of 1 for various. Start-up & Transition Costs Total CONFIDENTIAL