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Home My WebLink AboutTransdev BAFO - Cost Proposal Forms 031926NOTICE: This workbook is provided as an example and template for PROPOSERS to use when generating price PROPOSALS in response to the CITY's solicitation for Transit Operation and Maintenance Services. The workbook includes formulas and links, and is not password protected. PROPOSERS should take care to ensure that all formulas and links are correct when PROPOSALS are submitted. Price PROPOSALS must be submitted in un-protected executable Excel format with all appropriate formulas and links, to enable complete cost analysis. Password protected price PROPOSALS may be considered non-responsive. Cost Proposal Forms Instructions: 1. Complete BAFO Cost Proposal Form for all base years. Include all costs associated with fixed and variables required for service delivery. 2. Complete the BAFO Position Headcount Form for all base years. Indicate the proposed number of staff planned for each position for each year. 3. Complete the Start-up & Transition Costs worksheet. Include all one-time transition and project start-up related costs. Name of Proposing Firm: Authorized Representative Signature: Authorized Representative Title: Date: Budget Elements Year One Year Two Year Three Year Four 7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030 Administrative Expenses General Management Position Wages 107,511.40$ 110,695.14$ 113,973.89$ 117,352.40$ General Management Position Benefits 44,935.71$ 46,621.74$ 48,381.84$ 50,222.72$ Operations Management Position Wages 75,029.78$ 77,264.87$ 79,555.82$ 81,920.84$ Operations Management Position Benefits 26,127.80$ 27,220.53$ 28,364.85$ 29,569.71$ Other Administrative Position(s) Wages 244,562.06$ 266,614.41$ 288,287.36$ 308,830.08$ Other Administrative Position(s) Benefits 86,946.08$ 95,717.29$ 103,519.51$ 111,190.19$ Facility Utilities and Expenses 73,079.77$ 75,247.21$ 77,472.53$ 79,775.41$ Payroll/IT Services 8,649.61$ 8,906.45$ 9,171.04$ 9,625.25$ Travel 1,468.00$ 1,511.54$ 1,556.24$ 1,602.50$ Non-Revenue Vehicles 24,085.19$ 24,799.52$ 25,532.93$ 26,291.90$ Other (specify below): Office Equipment and Supplies 28,834.20$ 29,513.59$ 30,385.68$ 28,800.24$ Subtotal 721,229.60$ 764,112.29$ 806,201.71$ 845,181.25$ Insurance Materials and Supplies -$ -$ -$ -$ Telecommunications 10,985.25$ 11,311.06$ 11,645.56$ 11,991.73$ Vehicle Liability Insurance 271,024.41$ 283,798.52$ 297,191.01$ 315,035.89$ General Liability Insurance 27,760.54$ 29,576.13$ 31,542.05$ 33,655.31$ Other (specify below): Subtotal 309,770.20$ 324,685.70$ 340,378.62$ 360,682.93$ Operating Expenses Safety and Training Management Position Wages 74,475.27$ 76,689.22$ 78,959.10$ 81,302.97$ Safety and Training Management Position Benefits 25,998.26$ 27,085.86$ 28,225.03$ 29,424.68$ Bus Operation Position(s) Wages 1,610,716.64$ 1,735,633.29$ 1,858,778.89$ 2,012,353.17$ Bus Operation Position(s) Benefits 749,672.03$ 816,588.37$ 889,351.01$ 985,988.09$ Road Supervision Position(s) Wages 259,636.84$ 288,632.22$ 310,324.93$ 320,615.43$ Road Supervision Position(s) Benefits 97,665.78$ 108,781.97$ 116,988.63$ 122,837.22$ Employee Recruitment and Screening 13,516.47$ 13,917.82$ 14,331.29$ 15,014.34$ Materials and Supplies 14,185.06$ 14,606.26$ 15,040.19$ 15,536.42$ Uniforms 25,346.79$ 26,098.54$ 26,870.36$ 28,657.27$ Other (specify below): Technology 14,540.58$ 14,963.19$ 15,397.07$ 15,846.11$ Subtotal 2,885,753.71$ 3,122,996.73$ 3,354,266.49$ 3,627,575.70$ BAFO COST PROPOSAL FORM First Transit, Inc. Senior Vice President 3/19/2026 The below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It is understood that this offer shall remain in effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP. Maintenance Expenses Maintenance Management Position Wages 89,873.65$ 92,530.22$ 95,262.40$ 98,091.95$ Maintenance Management Position Benefits 31,824.28$ 33,039.48$ 34,312.76$ 35,654.61$ Mechanic/Technician Position(s) Wages 300,802.05$ 309,753.41$ 319,396.37$ 328,930.40$ Mechanic/Technician Position(s) Benefits 111,644.67$ 115,994.93$ 120,732.01$ 125,554.40$ Other Maintenance Staff Position(s) Wages 91,128.92$ 93,831.47$ 96,605.78$ 99,473.93$ Other Maintenance Staff Position(s) Benefits 37,867.04$ 39,568.18$ 41,478.19$ 43,374.26$ Maintenance Parts and Supplies 327,709.20$ 339,921.59$ 380,457.87$ 403,136.64$ Cleaning Supplies 1,896.80$ 1,953.12$ 2,011.14$ 2,122.39$ Lubricants and Fluids 26,016.98$ 26,789.51$ 27,585.37$ 28,977.93$ Other (specify below): Street Furnishings 25,633.89$ 26,394.15$ 27,174.72$ 27,982.49$ Shop Equipment 7,184.46$ 3,983.32$ 4,040.96$ 4,100.92$ Professional Services 17,539.98$ 18,060.19$ 18,594.29$ 19,147.01$ Environmental 5,491.80$ 5,654.68$ 5,821.91$ 5,994.97$ Subtotal 1,074,613.72$ 1,107,474.26$ 1,173,473.78$ 1,222,541.90$ Other Expenses Start-up and Tranisition Costs (Linked to S&T Costs Sheet)-$ Corporate Overhead and Support 269,965.61$ 287,786.36$ 307,082.64$ 327,825.10$ Management Fee 161,979.37$ 172,671.81$ 184,249.58$ 196,695.06$ Other (specify below): Subtotal 431,944.98$ 460,458.17$ 491,332.23$ 524,520.15$ Grand Total 5,423,312.21$ 5,779,727.16$ 6,165,652.82$ 6,580,501.93$ Operating and Maintenance Expense 3,960,367.43$ 4,230,471.00$ 4,527,740.26$ 4,850,117.60$ Revenue Vehicle Insurance Expense 298,784.95$ 313,374.65$ 328,733.06$ 348,691.20$ Monthly Fee (Fixed Costs)186,564.46$ 195,279.65$ 206,887.77$ 217,019.59$ Projected Vehicle Service Hours 44,759.4 44,759.4 44,759.4 45,857.3 Vehicle Service Hourly Rate (Variable Costs)64.47$ 69.77$ 74.94$ 79.11$ Total Hourly Rate (Total Costs)121.17$ 129.13$ 137.75$ 143.50$ Base Year One Base Year Two Base Year Three Base Year Four 7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030 Management General Management 1 1 1 1 Operations Management 1 1 1 1 Maintenance Management 1 1 1 1 Safety and Training Management 1 1 1 1 Other (Specify below): Accounting Coordinator 1 1 1 1 Subtotal 5 5 5 5 Non-Management Bus Operations (Full-time)29 29 29 30 Bus Operations (Part-time)5 5 5 5 Road Supervision 4 4 4 4 Dispatching 3 3 3 3 Other Administrative Position(s) Mechanic/Technician Position(s)4 4 4 4 Other (Specify below): Fueler 1 1 1 1 Washer 1 1 1 1 Subtotal 47 47 47 48 Grand Total 52 52 52 53 BAFO POSITION HEADCOUNT FORM Item Units $ Each Total -$ First Transit has no Start-up & Transition Costs -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Start-up & Transition Costs Total