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Coach USA Appendix L - Cost Proposal Forms_SLO_FINAL_HOLD
BASE COST PROPOSAL FORM The below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It Is understood that this offer shall remain in effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP. Name of Proposing Firm: Coach Bus Leasing LLC Authorized Representative Signature: Authorizetl Representative Title: Date: 2/20/2026 Budget Elements YearOne 7/1/2026-6/30/2027 VearTwo 7/l/2027,6/30/2028 Year Three W1/2028,6/30/2029 Year Four 7/l/2029-6/30/2030. _ Administrative Expenses General Management Position Wages $160,311.07 $166,705.48 $173,355.67 $18%271.86 General Management Position Benefits $21,764.17 $22,811.87 $23,910.35 $251062,06 Operations Management Position Wages $0.00 $0.00 $0.00 $0.00 Operations Management Position Benefits $0,00 $0.00 $0.00 $0,00 Other Administrative Positions) Wages $64,219.43 $66,780.98 $69,445.00 $72,215.57 Other Administrative Position(s)Benefiits $8,718,56 _ $9,138.27 $9,578.31 $10,039.68 Facility Utilities and Expenses $1802000,00 $1851400,00 $190,962.00 $196,690.86 PayrotbITServlces $38,689.00 $40,236.56 $4%846.02 $43,519:86 Travel Non -Revenue Vehicles Other (specify below):_ _ $23a400.00 $24,336,00 $25,309:44 $26,321:82 Subtotal $ 497,102.23 $ 515,409.16 $ 534;406.79 $ 554,121.71 Insurance Materials and Supplies Telecommunications Vehicle Liability Insurance $401,552.93 $516,115.43 $553,454,54 $593,813.95 General Liability Insurance Other (specify below): $112;245.56 $117,857.86 $128,750.75 $129,938.29 $27*676.72 $28,75B.58 $28,679.79 $28,679.79 $9,555,00 $%937.20 $9,937,20 $9,937.20 Subtotal $ 630,930.23 $ 672,669.07 $ 715,822.28 $ 762,369.23 O efailfi¢�xpenses. ' Safety and Training Management Position Wages $10%S74.05 $14,509.44 $111,136.99 $1151570,45 $120,181.24 Safety and Training Management Position Benefits _ $15,207.92 $15,940.23 $16,708.04 Bus Operation Positions) Wages $1,620,293.10 $1,730,651.12 $1,823,140.99 $1,944,030.89 Bus Operation Position(s) Benefits $362,083.66 $381,017,50 $400,246,32 $421,099,15 Road Supervision Position(s) Wages $285a903.65 $304,457.80 $321,786.34 $336,214,26 Road Supervision Position(s) Benefits $56,619.35 $59,569.22 $62,607.38 $653693.88 Employee Recruitment and Screening $36,725.91 $38,435.08 $38,008.28 $3%582.00 MaterlelsandSuppLIes Uniforms $10,400.00 $10,816.00 $11,248.64 $11,698.59: Other (specify below): $7,452,00 $7,750.08 $8,060,08 $8,382.49 $202,579.31 $215,717.27 $227,982.39 $238,201.26 $42,144.87 $44,336.29 $46,595.17 $48,B93.81 Subtotal $ 2,745,585.34 $ 2,919,095.27 $ %0719166.27 111 3,250,685.81 Maintenance Expenses Maintenance Management Position Wages $136,561.28 $142,008.37 _ _$147,673.35 $20,368.07 $153,564.92 Management Position Benefits $18,539.84 $19,432.34 $21,349.16 _Maintenance Mechanic/ rechnicien Position(s) Wages $40071.94 $420,738,63 $437,447.99 $454,825.72 Mechanic/rechnicisn Position(S) Benefits $83,371.62 $87,352.86 $91,525.66 $95,899.31 Other Maintenance Staff Position(s)Wages $122,147.48 $126,955,14 $131,955.10 $137,155.07 Other Maintenance Staff Position(s) Benefits $37,961.31 $39,802.95 $41,734.41 $43,760.10 Maintenance Parts and Supplies $240,158.98 $250,739.83 $2611944.97 $276,426.64 Cleaning Supplies $3,600.00 $3,744.00 $3.893.76 $4p049.51 Lubricants and Fluids $27,210.82 $28,299.26 $29,431.22 $30,608,47 Other (specify below): $21,551,33 $22,413.38 $23,309.92 $24,791.26 $3,300.00 $3,372,00 $3,446,88 $%524.76 Subtotal $ 1109%072.60 $ 1,144,858.75 $ 1,192,731.33 $ 1,245,954.92 9= Start-up andTranisbion Costs (Linked to S&T Costs Sheet) Corporate Overhead and Support $ 348,882.15 Management Fee $318,252.19 $336,130.06 $352,905.39 $372,040.41 Other (specify below): Subtotal $ 667,134.34 .$ 336,130.06 $ 352,906,39 $ 372,040.41 Grand Total $ 5,639,824.74 $ 5,588,162.31 $ 5,867052.06 $ 6,185,171.88 Operatingand Maintenance Expense $ 3,844,657.94 $ 4,063,954.02 $ 4,263,917,60 $ 4,496,640.53 Revenue Vehicle Insurance Expense $ 481,552.93 $ 516,115.43 $ 553,454.54 $ 593,813.95 Monthly Fee (Fixed Costs) $ 201,057.21 $ 179,412.63 $ 186,867.60 $ 195,056.03 Projected Vehicle Service Hours - 39*608.8 39,608.8 3908.8 40,505.7 Vehicle Service Hourly Rate (Variable Costs) $ 69.32 $ - 73.70 $ 77,54 $ 8025 Total Hourly Bate (Total Costs) $ 142.39 $ 141.08 $ 148,12 1 $ 152,70 ALTERNATE COST PROPOSAL FORM The below budget breakdown and the other attached materials represent an offer to do work as described In this Proposal. It Is understood that this offer shall remain in effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the. conditions of the subject REP. Name of Proposing Firm: Coach Bus Leasing LLC Authorized Representative Signatur Authorized R_e_presentativeTltle: Date: 2/20/2026 Budget Elements Year One 7/l/2026-6/30/2027 YearTWo 7/l/2027-6/30/2028 Year Three 7/l/2028-6/30/2029 Year Four 711/2029-8/3012030 Adicirdstretive Expenses General Management Position Wages $16%309.72 _ $166*704.13 $22,756.16 $173,354.32 $180,270.51 General Management Position Benefits $21,711.10 $23,851.85 $25,000.63 Operations Management Position Wages $118,747.94 $123,484.54 $128,410,61 $133,533.71 Operations Management Position Benefits $16,082.30 $16,856.41 $17,668.03 $18,518.99 Other Administrative Position(s)Wages $64,218.89 $6%780.44 $69,444.46 $72,215.03 Other Administrative Posltl0n(s)Benefits $8,697.31 $%115.95 $9,554.87 $10,015.07 Facility Utilities and Expenses $180,000.00 $185,400.00 $190,962.00 $196,6901.86 Payfo UIT Services $38,689.00 $40,236.56 $41,846.02 $43,519.86 Travel ' Non -Revenue Vehicles Other (specify below): $23,400,00 $24,336.00 $25,309.44 $26,321,82 Subtotal $ 631,856.26 $ 655,670.19 $ 6609401,60 $ 706,086.4B Insurance Materials and Supplies $64%070.57 $688,153.91 $737,939.39 $791,751.93 Telecommunications Vehicle Liability Insurance General Liability Insurance _ $1122245,58 $117,857.86 $123,750.75 $129,938.29 Other (specify below); $36,768.96 $38,344.77 $38,239.72 $38,239.72 $13,762.25 $14*312,74 $14,312.74 $14,312.74 Subtotal $ 804,847.36 $ 858,669,28 $ 914,242.60 $ 974,242,68 Operating Expenses Safety and Training Management Position Wages $106,873.15 $111,136.09 $115,569.55. $120,180.34 Safety and Training Management Position Benefits $14,474.07 $15,170.77 $15,901.23 $16,667,09 Bus Operation Positlon(s) Wages $2,341,276.94 $2,500,788.113 $2,634,418.97 $21753,751.33 Bus Operation Position(s) Benefits $524,176.04 $551,585.04 $579,420.96 $608,064.02 Road Supervision Position(s) Wages $426,943.28 $454,649.83 $480,526.22 $502*071,15 Road Supervision Position(s) Benefits $84,929.02 $89,353,82 $9%911.07 $98,540.82 Employee Recruitment and Screening $51,330.10 $53,713,49 $51,825.48 $53,971,91 Materials and Supplies Uniforms $15A59.71 $15,662.10 $16,288,59 $16,940.13 Other (specify below): $9,936.00 $10,333.44 $10,746.78 $11,176,65 $2691275:83 $286,739.02 $303,042.02 $316,625.12 $56,193.15 $59,115.05 $62,126.90 $65,191.74 Subtotal $ %900,467.29 $ 49148,247.48 $ 4,363,777.77 $ 4,663,180.30 Maintenance Expenses Maintenance Management Position Wages $1362560.13 $142,007.22 $147,672.20 $153,563.77 Maintenance Management Position Benefits $18,494.64 $490,150.47 $19,384.88 $20,318.24 $21,296,84 Mechanic/rechnician Position(s) Wages $509,606.26 $529,840.28 $55%883.65 Mechenlo/fechnlolan Position(s) Benefits $103,485.80 $108,433.20 $1130618.89 $119,054.42 Other Maintenance Staff Position(s) Wages $149,349.36 $155,228.49 $161,342.78 $167,701,64 _ Other Maintenance Staff Positi0n(s) Benefits $47,296.74 $49,592.59 $52,000.47 $54,525.88 Maintenance Parts and Supplies $370,158.46 $386,051.39 $402;836.76 $420,574.56 Cleaning Supplies $4,800.00 $4,992.00 $5,191,68 $5,399.35 Lubricants and Flulds $39o504AO $41,084.58 $42,727.96 $441437,08 Other (specify below): $31,288.01 $32,539.53 $33,841.11 $35,194.76 $4,296.00 $4,395.84 $4,499.67 _$4,200,00 subtotal $ 1,395,288.01 $ 1,453,216.14 $ 1,513,786.21 $ 1,577,131.62 Other Expenses Start-up and Tranisition Costs (Linked to S&T Costs Sheet) Corporate Overhead and Support $ 348,882.15 Management Fee $430,877.37 $455,411.40 $478,221.32 $500,521.03 Other (specify below): Subtotal $ 7791759,52 $ 455,411,40 $ 478,221.32 $ 500,521.03 Grand Total $ 7,512,218.44 $ 7,571,214.49 $ 7,950,429.50 $ %321,'162.11 Operating and Maintenance Expense T 5,295,755.30 $ 5,601,463.62 $ 5,877,563.98 $ 6,140,311.92 Revenue Vehicle Insurance Expense $ $ $ $ Monthly Fee (Fixed Costs) $ 291,625.46 $ 275,425.76 $ 288,575.08 $ 302,336.96 Projected Vehicle Service Hours 57,355.5 57,355.5 57,355.5 57,355.5 Vehicle Service Hourly Rate (Variable Costs) $ 68,01 $ 72.33 It 76,08 $ 79.56 Total Hourly Rate Total Costs $ 130.98 $ 132,01 $ 138.6E $ 145,08 BASE POSITION HEADCOUNT FORM Base Year One Base YearTwo Base Year Three Base Year Four 7/l/2026.6/30/2027 7/1/2027-6/30/2028 711/2028-6130/2029 7/112029-613012030 Management General Management 1.00 _ 1.00 1.00 _ 1.00 _ 1.00 1.00 1.00 Operations Management _ Maintenance Management 1.00 1.00 Safety and Training Management 1.00 1.00 1.00 Other (Specify below). Subtotal 3 3 3 3 Non -Management Bus Operations(Full-time) 23.00 23.00 23.00 23.00 Bus Operations(Part-time) 3.00 3.00 3.00 3.00 Rood Supervision 4.00 4.00 . 4.00 4.00 Dispatching 3.00 . 3.00 3.00 3.00 Other Administrative Position(s) 1.00 1.00 1.00 1.00 ' Mechanic/Technicien Position(s) 4.00 4.00 4.00 4.00 - Other (Specify below): Cleaner 11001 1.00 1.00 1.00 FOeler 1:00 1.00 1.00 1.00 Subtotal 401 40 40 40 - Grand Total - '43 43 43 43 ALTERNATE POSITION HEADCOUNT FORM Base Year One Base Year Two Base Year Three Base Year Four 7/1/2026-6/30/2027 7/l/2027-6/30/2028 7/1/2028-6/30/2029 7/l/2029.6/30/2030 Management General Management 1.00 1.00 too 1.00 1.00 1.00 1.00 1.00 _ 1.00 1.00 Operations Management 1.00 Maintenance Management 1.00 Safety and Training Management 1.00 1.00 1.00 1.00 Other (Specify below): Subtotal 4 4 4 4 Non -Management Bus Operations(Full-time)35.00 _ Bus Operations(Part-time)3.00 _ Road Supervision Dispatching Other Administrative Position(s) Mech_anic_/f_echniclan Position(s) 35.00 35.00 35.00 3.00 4.00 3.00 3.00 4.00 4.00 4.00 6.00 6.00 6.00 6100 1.00 1.00 1.00 1100 5.00 5.00 5.00 5.00 Other (Specify below): Cleaner 1.50 1.50 1.50 - 1.50 Fueler 1.00 1600 1.00 1.00 Subtotal 56.5 66.5 - Bois 56.5 Grand Total 611.5 Bois 60.5 60.5 Start-up &Transition Costs Parts Inventory&Vehicle Tools[actual dependent on more detailed review of vehicles ate 1. ,,0 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,;,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Purchase of 2 additional operations vehicles for road supervision and moving drivers 2.0 ............................................................................................................_......................................................._...........................................................,..............................., Transition & mobilization costs of Central Office Coach USA staff, includes all key function; 1.0 .................................................................................................................................................................................................................................................................... Relocation cost estimate for management staff 2.0 ..........................._................................................................................................................................................ ...........................................'.......................................... Installation of on board safety hardware 18.0 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Purchase of employee PC equipment I phones 7.0 ................................................................................................................................................................................................................................................................... Network costs 1.0 elFlii retention 's717 Total 5.69