HomeMy WebLinkAboutMV_SLO Transit RFP Transit-01_Cost Proposal_HOLDNOTICE: This workbook is provided as an example and template for PROPOSERS to use when generating price PROPOSALS in response
to the CITY's solicitation for Transit Operation and Maintenance Services. The workbook includes formulas and links, and is not
password protected. PROPOSERS should take care to ensure that all formulas and links are correct when PROPOSALS are submitted.
Price PROPOSALS must be submitted in un-protected executable Excel format with all appropriate formulas and links, to enable
complete cost analysis. Password protected price PROPOSALS may be considered non-responsive.
Cost Proposal Forms Instructions:
1. Complete Base Cost Proposal Form and the Alternate Cost Proposal Form for all base years. Include all costs associated with fixed
and variables required for service delivery.
2. Complete the Base Position Headcount Form and the Alternate Position Headcount Form worksheet for all base years. Indicate the
proposed number of staff planned for each position for each year.
3. Complete the Start-up & Transition Costs worksheet. Include all one-time transition and project start-up related costs.
CONFIDENTIAL
Name of Proposing Firm:
Authorized Representative Signature:
Authorized Representative Title:
Date:
Budget Elements Year One Year Two Year Three Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Administrative Expenses
General Management Position Wages 145,000.00$ 148,625.00$ 152,340.63$ 156,149.14$
General Management Position Benefits 18,674.03$ 19,076.21$ 19,779.44$ 20,512.14$
Operations Management Position Wages 120,000.00$ 123,000.00$ 126,075.00$ 129,226.88$
Operations Management Position Benefits 16,598.93$ 16,940.07$ 17,579.98$ 18,246.97$
Other Administrative Position(s) Wages 62,400.00$ 63,960.00$ 65,559.00$ 67,197.98$
Other Administrative Position(s) Benefits 11,817.90$ 12,018.39$ 12,512.42$ 13,028.03$
-$ -$ -$ -$
Facility Utilities and Expenses 40,615.69$ 41,834.16$ 43,089.18$ 44,381.86$
Payroll/IT Services 27,569.85$ 28,396.94$ 29,248.85$ 30,126.32$
Travel 313.63$ 323.04$ 332.73$ 342.71$
-$ -$ -$ -$
Non-Revenue Vehicles 25,839.60$ 28,159.79$ 29,004.58$ 29,874.72$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
-$ -$ -$ -$
Depreciation and Interest 106,529.84$ 93,501.84$ 90,271.14$ 83,288.79$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 575,359.48$ 575,835.45$ 585,792.96$ 592,375.53$
Insurance
Materials and Supplies -$ -$ -$ -$
Telecommunications -$ -$ -$ -$
Vehicle Liability Insurance 130,722.11$ 137,441.83$ 143,717.84$ 154,062.96$
General Liability Insurance 9,464.35$ 9,753.96$ 10,837.74$ 12,109.28$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 140,186.46$ 147,195.78$ 154,555.57$ 166,172.23$
Operating Expenses
Safety and Training Management Position Wages 110,000.00$ 112,750.00$ 115,568.75$ 118,457.97$
Safety and Training Management Position Benefits 15,768.89$ 16,085.61$ 16,700.19$ 17,340.90$
Bus Operation Position(s) Wages 1,548,378.42$ 1,654,190.39$ 1,763,628.66$ 1,891,165.09$
Bus Operation Position(s) Benefits 702,056.11$ 754,206.82$ 817,068.74$ 900,733.54$
Road Supervision Position(s) Wages 274,310.57$ 299,559.17$ 332,835.53$ 357,835.03$
Road Supervision Position(s) Benefits 69,988.10$ 73,441.49$ 78,814.92$ 83,811.89$
Employee Recruitment and Screening 17,225.22$ 32,425.84$ 33,398.62$ 34,976.36$
Materials and Supplies 5,181.14$ 5,336.57$ 5,496.67$ 5,787.38$
Uniforms 5,437.29$ 8,729.03$ 8,990.90$ 9,424.54$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
Dispatcher Position Wages 190,983.00$ 211,489.40$ 233,776.14$ 250,960.38$
Dispatcher Position Benefits 51,266.77$ 53,982.41$ 57,783.88$ 61,393.59$
Corporate Overhead and Support (Variable)165,881.75$ 130,834.99$ 138,449.82$ 147,327.12$
Management Fee (Variable)207,352.19$ 209,667.44$ 226,221.07$ 247,140.91$
Subtotal 3,363,829.46$ 3,562,699.18$ 3,828,733.91$ 4,126,354.71$
BASE COST PROPOSAL FORM
The below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It is understood that this offer shall
remain in effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP.
MV Transportation, Inc
Dorothea DePrisco, Assistant Corporate Secretary
2/19/2026
Maintenance Expenses
Maintenance Management Position Wages 120,000.00$ 123,000.00$ 126,075.00$ 129,226.88$
Maintenance Management Position Benefits 24,111.05$ 25,063.49$ 26,364.44$ 27,746.27$
Mechanic/Technician Position(s) Wages 425,917.47$ 436,840.75$ 448,107.04$ 459,536.64$
Mechanic/Technician Position(s) Benefits 100,673.16$ 104,124.54$ 109,515.96$ 115,230.07$
Other Maintenance Staff Position(s) Wages -$ -$ -$ -$
Other Maintenance Staff Position(s) Benefits -$ -$ -$ -$
Maintenance Parts and Supplies 164,218.51$ 171,736.76$ 164,849.62$ 170,942.83$
Cleaning Supplies 989.69$ 1,019.39$ 980.74$ 1,034.37$
Lubricants and Fluids 16,922.69$ 17,430.37$ 16,753.32$ 17,669.44$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 852,832.57$ 879,215.30$ 892,646.12$ 921,386.48$
Other Expenses
Start-up and Tranisition Costs (Linked to S&T Costs Sheet)306,813.96$
Corporate Overhead and Support 145,884.99$ 115,063.06$ 121,759.93$ 129,567.09$
Management Fee 182,356.23$ 184,392.39$ 198,950.51$ 217,348.50$
-$ -$ -$ -$
Other (specify below):-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 635,055.18$ 299,455.44$ 320,710.44$ 346,915.58$
Grand Total 5,567,263.16$ 5,464,401.15$ 5,782,439.00$ 6,153,204.54$
Operating and Maintenance Expense 4,216,662.03$ 4,441,914.48$ 4,721,380.03$ 5,047,741.19$
Revenue Vehicle Insurance Expense 140,186.46$ 147,195.78$ 154,555.57$ 166,172.23$
Monthly Fee (Fixed Costs)156,759.70$ 130,359.97$ 134,713.82$ 139,252.58$
Projected Vehicle Service Hours 39,608.8 39,608.8 39,608.8 40,505.7
Vehicle Service Hourly Rate (Variable Costs)93.06$ 98.47$ 105.18$ 110.66$
Total Hourly Rate (Total Costs) 140.56$ 137.96$ 145.99$ 151.91$
Notes:
1
2
Based on Q&A #217 below MV requests that the Y1 Fixed Fee is adjusted to remove startup costs that will be billed separately after the start of service.
Proposed Startup billing: $306,813.96. Proposed Y1 Monthly Fixed Fee (Adjusted to remove startup): $131,191.87
Question #217: Are start-up/mobilization costs reimbursed at 100% and paid prior to contract revenue services on July 1, 2026?
Answer#217: The City anticipates that the Start-up and Transition Costs will be billed to the City after the start of service scheduled to begin July 1,
2026.
If the Agency moves to the expanded Service model, MV requests that the change in startup costs from the base to expanded model be reimbursed based
on timing of expanded service.
CONFIDENTIAL
Name of Proposing Firm:
Authorized Representative Signature:
Authorized Representative Title:
Date:
Budget Elements Year One Year Two Year Three Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Administrative Expenses
General Management Position Wages 145,000.00$ 148,625.00$ 152,340.63$ 156,149.14$
General Management Position Benefits 18,674.03$ 19,076.21$ 19,779.44$ 20,512.14$
Operations Management Position Wages 120,000.00$ 123,000.00$ 126,075.00$ 129,226.88$
Operations Management Position Benefits 16,598.93$ 16,940.07$ 17,579.98$ 18,246.97$
Other Administrative Position(s) Wages 62,400.00$ 63,960.00$ 65,559.00$ 67,197.98$
Other Administrative Position(s) Benefits 11,817.90$ 12,018.39$ 12,512.42$ 13,028.03$
-$ -$ -$ -$
Facility Utilities and Expenses 40,615.69$ 41,834.16$ 43,089.18$ 44,381.86$
Payroll/IT Services 29,405.92$ 30,288.10$ 31,196.74$ 32,132.64$
Travel 387.82$ 399.45$ 411.44$ 423.78$
-$ -$ -$ -$
Non-Revenue Vehicles 25,839.60$ 28,159.79$ 29,004.58$ 29,874.72$
-$ -$ -$ -$
Other (specify below): -$ -$ -$ -$
-$ -$ -$ -$
Depreciation and Interest 116,445.01$ 99,023.86$ 96,081.13$ 88,987.33$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 587,184.91$ 583,325.03$ 593,629.54$ 600,161.47$
Insurance
Materials and Supplies -$ -$ -$ -$
Telecommunications -$ -$ -$ -$
Vehicle Liability Insurance 190,419.07$ 200,239.25$ 209,458.86$ 219,489.84$
General Liability Insurance 11,703.06$ 11,989.00$ 13,380.80$ 14,747.22$
-$ -$ -$ -$
Other (specify below): -$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 202,122.14$ 212,228.25$ 222,839.66$ 234,237.06$
Operating Expenses
Safety and Training Management Position Wages 110,000.00$ 112,750.00$ 115,568.75$ 118,457.97$
Safety and Training Management Position Benefits 15,768.89$ 16,085.61$ 16,700.19$ 17,340.90$
Bus Operation Position(s) Wages 2,148,456.58$ 2,304,155.13$ 2,464,839.00$ 2,589,115.70$
Bus Operation Position(s) Benefits 950,652.27$ 1,045,887.69$ 1,143,928.86$ 1,222,683.38$
Road Supervision Position(s) Wages 274,310.57$ 299,559.17$ 332,835.53$ 357,835.03$
Road Supervision Position(s) Benefits 69,988.10$ 73,441.49$ 78,814.92$ 83,811.89$
Employee Recruitment and Screening 21,828.00$ 41,070.43$ 42,302.54$ 43,571.62$
Materials and Supplies 6,562.78$ 6,759.66$ 6,962.45$ 7,171.32$
Uniforms 7,131.82$ 11,864.90$ 12,220.84$ 12,587.47$
-$ -$ -$ -$
Other (specify below): -$ -$ -$ -$
Dispatcher Position Wages 190,983.00$ 211,489.40$ 233,776.14$ 250,960.38$
Dispatcher Position Benefits 51,266.77$ 53,982.41$ 57,783.88$ 61,393.59$
Corporate Overhead and Support (Variable) 229,322.20$ 179,789.63$ 191,106.06$ 200,591.84$
Management Fee (Variable) 286,652.76$ 288,118.87$ 312,259.10$ 336,492.37$
Subtotal 4,362,923.74$ 4,644,954.40$ 5,009,098.29$ 5,302,013.47$
2/19/2026
ALTERNATE COST PROPOSAL FORM
The below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It is understood that this offer shall
remain in effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP.
MV Transportation, Inc
Dorothea DePrisco, Assistant Corporate Secretary
Maintenance Expenses
Maintenance Management Position Wages 120,000.00$ 123,000.00$ 126,075.00$ 129,226.88$
Maintenance Management Position Benefits 24,111.05$ 25,063.49$ 26,364.44$ 27,746.27$
Mechanic/Technician Position(s) Wages 425,917.47$ 436,840.75$ 448,107.04$ 459,536.64$
Mechanic/Technician Position(s) Benefits 100,673.16$ 104,124.54$ 109,515.96$ 115,230.07$
Other Maintenance Staff Position(s) Wages -$ -$ -$ -$
Other Maintenance Staff Position(s) Benefits -$ -$ -$ -$
Maintenance Parts and Supplies 231,648.27$ 242,290.84$ 235,560.59$ 233,653.85$
Cleaning Supplies 1,383.04$ 1,424.54$ 1,383.43$ 1,426.49$
Lubricants and Fluids 23,867.40$ 24,583.43$ 23,867.63$ 24,610.50$
-$ -$ -$ -$
Other (specify below): -$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 927,600.39$ 957,327.58$ 970,874.09$ 991,430.68$
Other Expenses
Start-up and Tranisition Costs (Linked to S&T Costs Sheet)452,895.45$ -$ -$ -$
Corporate Overhead and Support 156,190.49$ 122,454.04$ 130,161.62$ 136,622.35$
Management Fee 195,238.11$ 196,236.68$ 212,678.50$ 229,183.69$
-$ -$ -$ -$
Other (specify below): -$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
Subtotal 804,324.05$ 318,690.72$ 342,840.12$ 365,806.03$
Grand Total 6,884,155.23$ 6,716,525.98$ 7,139,281.69$ 7,493,648.71$
Operating and Maintenance Expense 5,290,524.13$ 5,602,281.98$ 5,979,972.38$ 6,293,444.15$
Revenue Vehicle Insurance Expense 202,122.14$ 212,228.25$ 222,839.66$ 234,237.06$
Monthly Fee (Fixed Costs) 171,850.89$ 132,587.04$ 137,211.01$ 141,475.61$
Projected Vehicle Service Hours 57,355.5 57,355.5 57,355.5 57,355.5
Vehicle Service Hourly Rate (Variable Costs) 84.07$ 89.36$ 95.77$ 101.05$
Total Hourly Rate (Total Costs) 120.03$ 117.10$ 124.47$ 130.65$
CONFIDENTIAL
Base Year One Base Year Two Base Year Three Base Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Management
General Management 1.00 1.00 1.00 1.00
Operations Management 1.00 1.00 1.00 1.00
Maintenance Management 1.00 1.00 1.00 1.00
Safety and Training Management 1.00 1.00 1.00 1.00
Other (Specify below):
Accounting Coordinator 1.00 1.00 1.00 1.00
Subtotal 5.00 5.00 5.00 5.00
Non-Management
Bus Operations (Full-time) 24.00 24.00 24.00 25.00
Bus Operations (Part-time) 3.00 3.00 3.00 3.00
Road Supervision 4.00 4.00 4.00 4.00
Dispatching 3.00 3.00 3.00 3.00
Other Administrative Position(s) - - - -
Technician/Utility Position(s) 6.00 6.00 6.00 6.00
Other (Specify below): - - - -
Subtotal 40.00 40.00 40.00 41.00
Grand Total 45.00 45.00 45.00 46.00
BASE POSITION HEADCOUNT FORM
CONFIDENTIAL
Base Year One Base Year Two Base Year Three Base Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Management
General Management 1.00 1.00 1.00 1.00
Operations Management 1.00 1.00 1.00 1.00
Maintenance Management 1.00 1.00 1.00 1.00
Safety and Training Management 1.00 1.00 1.00 1.00
Other (Specify below):
Accounting Coordinator 1.00 1.00 1.00 1.00
Subtotal 5.00 5.00 5.00 5.00
Non-Management
Bus Operations (Full-time) 34.00 34.00 34.00 34.00
Bus Operations (Part-time) 5.00 5.00 5.00 5.00
Road Supervision 4.00 4.00 4.00 4.00
Dispatching 3.00 3.00 3.00 3.00
Other Administrative Position(s) - - - -
Technician/Utility Position(s) 6.00 6.00 6.00 6.00
Other (Specify below): - - - -
Subtotal 52.00 52.00 52.00 52.00
Grand Total 57.00 57.00 57.00 57.00
ALTERNATE POSITION HEADCOUNT FORM
CONFIDENTIAL
Item Units $ Each Total
Driver Training and Transition Wages and Benefits 29 1,675.17$ 47,742.22$
Staff and Maintenance Training and Transition Wages and Benefits 22 2,454.47$ 53,998.44$
New Hire Recruitment and Hiring Costs 51 489.69$ 24,729.49$
Trainers 1 13,880.91$ 13,880.91$
Relocation 3 10,000.00$ 30,000.00$
Travel 1 19,800.00$ 19,800.00$
Supplies and equipment 1 37,428.61$ 37,428.61$
Conference Room Lease 1 20,000.00$ 20,000.00$
Training Vehicles 2 21,367.15$ 42,734.29$
Environmental 1 16,500.00$ 16,500.00$
306,813.96$
*Unit of 1 for various.
Start-up & Transition Costs
Total