HomeMy WebLinkAboutTransdev -Appendix L - Cost Proposal Forms_HOLDNOTICE: This workbook is provided as an example and template for PROPOSERS to use when generating price PROPOSALS in response
to the CITY's solicitation for Transit Operation and Maintenance Services. The workbook includes formulas and links, and is not
password protected. PROPOSERS should take care to ensure that all formulas and links are correct when PROPOSALS are submitted.
Price PROPOSALS must be submitted in un-protected executable Excel format with all appropriate formulas and links, to enable
complete cost analysis. Password protected price PROPOSALS may be considered non-responsive.
Cost Proposal Forms Instructions:
1. Complete Base Cost Proposal Form and the Alternate Cost Proposal Form for all base years. Include all costs associated with fixed
and variables required for service delivery.
2. Complete the Base Position Headcount Form and the Alternate Position Headcount Form worksheet for all base years. Indicate the
proposed number of staff planned for each position for each year.
3. Complete the Start-up & Transition Costs worksheet. Include all one-time transition and project start-up related costs.
Name of Proposing Firm:
Authorized Representative Signature:
Authorized Representative Title:
Date:
Budget Elements Year One Year Two Year Three Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Administrative Expenses
General Management Position Wages 107,511.40$ 110,695.14$ 113,973.89$ 117,352.40$
General Management Position Benefits 44,935.71$ 46,621.74$ 48,381.84$ 50,222.72$
Operations Management Position Wages 75,029.78$ 77,264.87$ 79,555.82$ 81,920.84$
Operations Management Position Benefits 26,127.80$ 27,220.53$ 28,364.85$ 29,569.71$
Other Administrative Position(s) Wages 244,562.06$ 266,614.41$ 288,287.36$ 308,830.08$
Other Administrative Position(s) Benefits 86,946.08$ 95,717.29$ 103,519.51$ 111,190.19$
Facility Utilities and Expenses 73,079.77$ 75,247.21$ 77,472.53$ 79,775.41$
Payroll/IT Services 7,496.99$ 7,719.34$ 8,124.24$ 8,547.60$
Travel 1,468.00$ 1,511.54$ 1,556.24$ 1,602.50$
Non-Revenue Vehicles 24,085.19$ 24,799.52$ 25,532.93$ 26,291.90$
Other (specify below):
Office Equipment and Supplies 28,834.20$ 29,513.59$ 30,385.68$ 28,800.24$
Subtotal 720,076.98$ 762,925.18$ 805,154.92$ 844,103.59$
Insurance
Materials and Supplies -$ -$ -$ -$
Telecommunications 10,985.25$ 11,311.06$ 11,645.56$ 11,991.73$
Vehicle Liability Insurance 255,934.20$ 268,028.41$ 280,681.72$ 297,110.34$
General Liability Insurance 25,384.65$ 27,072.38$ 29,527.86$ 31,362.85$
Other (specify below):
Subtotal 292,304.10$ 306,411.85$ 321,855.15$ 340,464.92$
Operating Expenses
Safety and Training Management Position Wages 74,475.27$ 76,689.22$ 78,959.10$ 81,302.97$
Safety and Training Management Position Benefits 25,998.26$ 27,085.86$ 28,225.03$ 29,424.68$
Bus Operation Position(s) Wages 1,446,687.56$ 1,562,761.25$ 1,674,373.20$ 1,806,209.00$
Bus Operation Position(s) Benefits 642,770.31$ 700,806.24$ 771,605.35$ 844,548.51$
Road Supervision Position(s) Wages 259,636.84$ 288,632.22$ 310,324.93$ 320,615.43$
Road Supervision Position(s) Benefits 97,665.78$ 108,781.97$ 116,988.63$ 122,837.22$
Employee Recruitment and Screening 11,914.55$ 12,267.92$ 12,851.48$ 13,490.91$
Materials and Supplies 13,936.63$ 14,349.97$ 14,774.35$ 15,262.77$
Uniforms 25,346.79$ 26,098.54$ 26,870.36$ 28,657.27$
Other (specify below):
Technology 14,540.58$ 14,963.19$ 15,397.07$ 15,846.11$
Subtotal 2,612,972.57$ 2,832,436.39$ 3,050,369.50$ 3,278,194.87$
BASE COST PROPOSAL FORM
First Transit, Inc.
Senior Vice President
2/19/2026
The below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It is understood that this offer shall remain in
effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP.
Maintenance Expenses
Maintenance Management Position Wages 89,873.65$ 92,530.22$ 95,262.40$ 98,091.95$
Maintenance Management Position Benefits 31,824.28$ 33,039.48$ 34,312.76$ 35,654.61$
Mechanic/Technician Position(s) Wages 225,955.66$ 232,671.87$ 319,396.37$ 328,930.40$
Mechanic/Technician Position(s) Benefits 83,694.30$ 86,954.08$ 120,732.01$ 125,554.40$
Other Maintenance Staff Position(s) Wages 91,128.92$ 93,831.47$ 96,605.78$ 99,473.93$
Other Maintenance Staff Position(s) Benefits 37,867.04$ 39,568.18$ 41,478.19$ 43,374.26$
Maintenance Parts and Supplies 290,347.28$ 301,157.19$ 337,026.71$ 356,486.21$
Cleaning Supplies 1,680.54$ 1,730.39$ 1,781.56$ 1,876.79$
Lubricants and Fluids 23,618.76$ 24,319.26$ 25,038.46$ 26,253.02$
Other (specify below):
Street Furnishings 25,633.89$ 26,394.15$ 27,174.72$ 27,982.49$
Shop Equipment 7,184.46$ 3,983.32$ 4,040.96$ 4,100.92$
Professional Services 17,539.98$ 18,060.19$ 18,594.29$ 19,147.01$
Environmental 5,491.80$ 5,654.68$ 5,821.91$ 5,994.97$
Subtotal 931,840.56$ 959,894.48$ 1,127,266.12$ 1,172,920.97$
Other Expenses
Start-up and Tranisition Costs (Linked to S&T Costs Sheet)-$
Corporate Overhead and Support 246,369.25$ 262,916.73$ 286,991.61$ 304,982.85$
Management Fee 147,821.55$ 157,750.04$ 172,194.97$ 182,989.71$
Other (specify below):
Subtotal 394,190.80$ 420,666.77$ 459,186.58$ 487,972.55$
Grand Total 4,951,385.01$ 5,282,334.68$ 5,763,832.27$ 6,123,656.91$
Operating and Maintenance Expense 3,544,813.13$ 3,792,330.87$ 4,177,635.63$ 4,451,115.84$
Revenue Vehicle Insurance Expense 281,318.85$ 295,100.79$ 310,209.58$ 328,473.20$
Monthly Fee (Fixed Costs)171,424.47$ 179,566.46$ 200,271.10$ 209,749.07$
Projected Vehicle Service Hours 39,608.8 39,608.8 39,608.8 40,505.7
Vehicle Service Hourly Rate (Variable Costs)65.97$ 71.51$ 77.01$ 80.93$
Total Hourly Rate (Total Costs)125.01$ 133.36$ 145.52$ 151.18$
Name of Proposing Firm:
Authorized Representative Signature:
Authorized Representative Title:
Date:
Budget Elements Year One Year Two Year Three Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Administrative Expenses
General Management Position Wages 107,511.40$ 110,695.14$ 113,973.89$ 117,352.40$
General Management Position Benefits 44,935.71$ 46,621.74$ 48,381.84$ 50,222.72$
Operations Management Position Wages 75,029.78$ 77,264.87$ 79,555.82$ 81,920.84$
Operations Management Position Benefits 26,127.80$ 27,220.53$ 28,364.85$ 29,569.71$
Other Administrative Position(s) Wages 306,121.02$ 334,935.77$ 363,262.57$ 390,018.07$
Other Administrative Position(s) Benefits 112,141.61$ 122,081.25$ 132,154.00$ 142,104.78$
Facility Utilities and Expenses 73,079.77$ 75,247.21$ 77,472.53$ 79,775.41$
Payroll/IT Services 9,984.36$ 10,281.26$ 10,587.08$ 11,083.70$
Travel 1,468.00$ 1,511.54$ 1,556.24$ 1,602.50$
Non-Revenue Vehicles 24,085.19$ 24,799.52$ 25,532.93$ 26,291.90$
Other (specify below):
Office Equipment and Supplies 31,555.15$ 32,317.88$ 33,103.63$ 31,602.73$
Subtotal 812,039.78$ 862,976.71$ 913,945.39$ 961,544.76$
Insurance
Materials and Supplies -$ -$ -$ -$
Telecommunications 10,985.25$ 11,311.06$ 11,645.56$ 11,991.73$
Vehicle Liability Insurance 308,922.29$ 323,397.83$ 338,569.80$ 360,854.32$
General Liability Insurance 32,507.71$ 34,649.59$ 37,006.47$ 39,709.53$
Other (specify below):
Subtotal 352,415.25$ 369,358.48$ 387,221.84$ 412,555.58$
Operating Expenses
Safety and Training Management Position Wages 74,475.27$ 76,689.22$ 78,959.10$ 81,302.97$
Safety and Training Management Position Benefits 25,998.26$ 27,085.86$ 28,225.03$ 29,424.68$
Bus Operation Position(s) Wages 2,049,460.16$ 2,210,155.54$ 2,374,636.04$ 2,598,443.12$
Bus Operation Position(s) Benefits 915,739.20$ 991,210.75$ 1,070,251.84$ 1,177,650.05$
Road Supervision Position(s) Wages 259,636.84$ 288,632.22$ 310,324.93$ 320,615.43$
Road Supervision Position(s) Benefits 97,665.78$ 108,781.97$ 116,988.63$ 122,837.22$
Employee Recruitment and Screening 15,434.79$ 15,893.77$ 16,366.54$ 17,113.98$
Materials and Supplies 14,506.24$ 14,937.61$ 15,381.93$ 15,888.68$
Uniforms 36,660.78$ 37,750.94$ 38,873.86$ 41,006.53$
Other (specify below):
Technology 14,540.58$ 14,963.19$ 15,397.07$ 15,846.11$
Subtotal 3,504,117.90$ 3,786,101.07$ 4,065,404.96$ 4,420,128.77$
2/19/2026
ALTERNATE COST PROPOSAL FORM
The below budget breakdown and the other attached materials represent an offer to do work as described in this Proposal. It is understood that this offer shall remain in
effect for ninety (90) days from the date set for opening proposals unless withdrawn pursuant to the conditions of the subject RFP.
First Transit, Inc.
Senior Vice President
Maintenance Expenses
Maintenance Management Position Wages 89,873.65$ 92,530.22$ 95,262.40$ 98,091.95$
Maintenance Management Position Benefits 31,824.28$ 33,039.48$ 34,312.76$ 35,654.61$
Mechanic/Technician Position(s) Wages 300,923.78$ 309,891.76$ 319,102.30$ 328,634.06$
Mechanic/Technician Position(s) Benefits 111,689.86$ 116,046.74$ 120,620.85$ 125,441.28$
Other Maintenance Staff Position(s) Wages 91,128.92$ 93,831.47$ 96,605.78$ 99,473.93$
Other Maintenance Staff Position(s) Benefits 37,867.04$ 39,568.18$ 41,478.19$ 43,374.26$
Maintenance Parts and Supplies 420,089.27$ 435,762.56$ 487,745.81$ 520,710.92$
Cleaning Supplies 2,431.50$ 2,503.80$ 2,578.28$ 2,741.38$
Lubricants and Fluids 31,967.83$ 32,918.44$ 33,897.61$ 35,867.28$
Other (specify below):
Street Furnishings 25,633.89$ 26,394.15$ 27,174.72$ 27,982.49$
Shop Equipment 7,184.46$ 3,983.32$ 4,040.96$ 4,100.92$
Professional Services 17,539.98$ 18,060.19$ 18,594.29$ 19,147.01$
Environmental 5,491.80$ 5,654.68$ 5,821.91$ 5,994.97$
Subtotal 1,173,646.25$ 1,210,185.00$ 1,287,235.87$ 1,347,215.06$
Other Expenses
Start-up and Tranisition Costs (Linked to S&T Costs Sheet)-$
Corporate Overhead and Support 316,207.56$ 337,207.68$ 360,315.66$ 386,817.62$
Management Fee 189,724.54$ 202,324.61$ 216,189.39$ 232,090.57$
Other (specify below):
Subtotal 505,932.10$ 539,532.28$ 576,505.05$ 618,908.19$
Grand Total 6,348,151.29$ 6,768,153.54$ 7,230,313.11$ 7,760,352.36$
Operating and Maintenance Expense 4,677,764.15$ 4,996,286.07$ 5,352,640.83$ 5,767,343.83$
Revenue Vehicle Insurance Expense 341,430.00$ 358,047.42$ 375,576.28$ 400,563.85$
Monthly Fee (Fixed Costs)208,550.28$ 218,667.09$ 232,444.32$ 244,971.64$
Projected Vehicle Service Hours 57,355.5 57,355.5 57,355.5 57,355.5
Vehicle Service Hourly Rate (Variable Costs)61.09$ 66.01$ 70.88$ 77.07$
Total Hourly Rate (Total Costs)110.68$ 118.00$ 126.06$ 135.30$
Base Year One Base Year Two Base Year Three Base Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Management
General Management 1 1 1 1
Operations Management 1 1 1 1
Maintenance Management 1 1 1 1
Safety and Training Management 1 1 1 1
Other (Specify below):
Accounting Coordinator 1 1 1 1
Subtotal 5 5 5 5
Non-Management
Bus Operations (Full-time)24 24 24 24
Bus Operations (Part-time)4 4 4 5
Road Supervision 4 4 4 4
Dispatching 3 3 3 3
Other Administrative Position(s)
Mechanic/Technician Position(s)3 3 4 4
Other (Specify below):
Fueler 1 1 1 1
Washer 1 1 1 1
Subtotal 40 40 41 42
Grand Total 45 45 46 47
BASE POSITION HEADCOUNT FORM
Base Year One Base Year Two Base Year Three Base Year Four
7/1/2026-6/30/2027 7/1/2027-6/30/2028 7/1/2028-6/30/2029 7/1/2029-6/30/2030
Management
General Management 1 1 1 1
Operations Management 1 1 1 1
Maintenance Management 1 1 1 1
Safety and Training Management 1 1 1 1
Other (Specify below):
Accounting Coordinator 1 1 1 1
Subtotal 5 5 5 5
Non-Management
Bus Operations (Full-time)35 35 35 35
Bus Operations (Part-time)6 6 6 7
Road Supervision 4 4 4 4
Dispatching 4 4 4 4
Other Administrative Position(s)
Mechanic/Technician Position(s)4 4 4 4
Other (Specify below):
Fueler 1 1 1 1
Washer 1 1 1 1
Subtotal 55 55 55 56
Grand Total 60 60 60 61
ALTERNATE POSITION HEADCOUNT FORM
Item Units $ Each Total
-$
First Transit has no Start-up & Transition Costs -$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
-$
Start-up & Transition Costs
Total