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HomeMy WebLinkAbout_PRR26111 Batch 5 Emails1 From:Collins, Scott Sent:Wednesday, March 11, 2026 7:30 AM To:Whitmore, Bri Cc:Auslen, Kate Subject:RE: Updated Safety Manager Job Description It’s good to go, thank you! -Scott From: Whitmore, Bri <bwhitmor@slocity.org> Sent: Monday, March 9, 2026 3:30 PM To: Collins, Scott <SCollins@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org> Subject: RE: Updated Safety Manager Job Description Hi Scott! Kate expanded on the ADA coordinator role in a few bullet points throughout the job description. Would you be able to review those additions and if you approve, could you please put your name and the date next to the CSG line? If you have any questions on this, please let me know! Best, Bri Whitmore pronouns she/her/hers Human Resources Analyst Human Resources 994 Mill Street, San Luis Obispo, CA 93401-3249 E bwhitmor@slocity.org T 805.781.7254 slocity.org Stay connected with the City by signing up for e-notifications From: Collins, Scott <SCollins@slocity.org> Sent: Friday, March 6, 2026 9:41 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org>; Domini, Nickole <ndomini@slocity.org>; Whitmore, Bri <bwhitmor@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description Hi All, 2 The position description sufficiently covers the safety manager duties. My assumption is that this position WILL take on ADA coordinator role wth support from the Asst CM. Can we add a bit more to cover those duties? Thanks, Scott From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, March 2, 2026 8:23 AM To: Avakian, Greg <gavakian@slocity.org>; Domini, Nickole <ndomini@slocity.org>; Whitmore, Bri <bwhitmor@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Collins, Scott <SCollins@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description Signed, thanks! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Monday, March 2, 2026 7:57 AM To: Domini, Nickole <ndomini@slocity.org>; Whitmore, Bri <bwhitmor@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Collins, Scott <SCollins@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description I have reviewed and signed off. I added two comments related to ADA oversight for consideration. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org 3 T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications From: Domini, Nickole <ndomini@slocity.org> Sent: Sunday, March 1, 2026 9:38 AM To: Whitmore, Bri <bwhitmor@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Collins, Scott <SCollins@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description I have also signed off on the job description. Bri - can you add the equivalency examples to the word document but make note that these will be included in the job posting but not on the actual job description? It may help folks on this email chain better understand the equivalency. Thank you! Nickole From: Whitmore, Bri <bwhitmor@slocity.org> Sent: Friday, February 27, 2026 3:47 PM To: Floyd, Aaron <afloyd@slocity.org>; Domini, Nickole <ndomini@slocity.org>; Collins, Scott <SCollins@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description When chatting with Kate, we landed on leaving the education and experience as is for the formal job description but expanding on what equivalency looks like and providing a few sample scenarios on the posting itself 뇤눎눐눑눒눏 Bri Whitmore pronouns she/her/hers Human Resources Analyst Human Resources 994 Mill Street, San Luis Obispo, CA 93401-3249 E bwhitmor@slocity.org T 805.781.7254 slocity.org Stay connected with the City by signing up for e-notifications From: Floyd, Aaron <afloyd@slocity.org> Sent: Friday, February 27, 2026 3:45 PM To: Whitmore, Bri <bwhitmor@slocity.org>; Domini, Nickole <ndomini@slocity.org>; Collins, Scott 4 <SCollins@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description Approved. Looks like there’s still some decision needed on the education and experience. From: Whitmore, Bri <bwhitmor@slocity.org> Sent: Friday, February 27, 2026 3:01 PM To: Domini, Nickole <ndomini@slocity.org>; Collins, Scott <SCollins@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: Updated Safety Manager Job Description Happy Friday, all! The updated Safety Manager job description is ready for Department Head review and approval! Please review the document linked below and if you approve of the edits, please sign next to your department/division on the last page. If you have any questions on any of the changes please do not hesitate to reach out. DRAFT_Safety Manager_2026.docx Bri Whitmore pronouns she/her/hers Human Resources Analyst Human Resources 994 Mill Street, San Luis Obispo, CA 93401-3249 E bwhitmor@slocity.org T 805.781.7254 slocity.org Stay connected with the City by signing up for e-notifications From: Whitmore, Bri Sent: Tuesday, February 3, 2026 5:39 PM To: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Cc: Andrews, Jeff <jandrews@slocity.org> Subject: Safety Manager Job Description Hi All, Here is a link to a working version of the Safety Manager job description. I understand that the decision has been made to route the hiring CMR with the hope of a recruitment soon to follow and I look forward to supporting you all throughout this process. If you have any questions, please let me know. 5 Sincerely, Bri Whitmore pronouns she/her/hers Human Resources Analyst Human Resources 994 Mill Street, San Luis Obispo, CA 93401-3249 E bwhitmor@slocity.org T 805.781.7254 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Whitmore, Bri Sent:Monday, March 9, 2026 3:32 PM To:Lehman, Chris Cc:Domini, Nickole; Floyd, Aaron; Scott, Shawna; Auslen, Kate Subject:RE: APPROVED: eSCRIBE Workflow Completed - Authorization to Recruit and Hire CSG Safety Manager Hi Chris! We were waiting on Scott’s signature and with Kate’s most recent edits to expand on the ADA Coordinator piece, I reached out to him to see if the additional information meets his expectations and if so, asked if he could please sign off. Once he signs, Daniel and I will work on getting the updated description into NEOGOV so that a requisition can be submitted and we can move forward with the recruitment 뇤눎눐눑눒눏 Warm regards, Bri Whitmore pronouns she/her/hers Human Resources Analyst Human Resources 994 Mill Street, San Luis Obispo, CA 93401-3249 E bwhitmor@slocity.org T 805.781.7254 slocity.org Stay connected with the City by signing up for e-notifications From: Lehman, Chris <clehman@slocity.org> Sent: Monday, March 9, 2026 9:24 AM To: Whitmore, Bri <bwhitmor@slocity.org> Cc: Domini, Nickole <ndomini@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Scott, Shawna <sscott@slocity.org> Subject: FW: APPROVED: eSCRIBE Workflow Completed - Authorization to Recruit and Hire CSG Safety Manager Importance: High Hi Bri, Per Whitney’s email this morning and approval of the attached CMR, we are on deck to begin recruitment for the CSG Safety Manager pending any final work needed to close out of the updated job description. Please let me know how I can help get this to the finish line as we are eager to begin recruitment for this position which has been vacant since October. Thanks for the help! Chris Lehman Deputy Director - Wastewater 2 Public Utilities 879 Morro st., San Luis Obispo, CA 93401-7314 E clehman@slocity.org T 805.781.7039 C slocity.org Stay connected with the City by signing up for e-notifications From: donotreply@escribemeetings.com <donotreply@escribemeetings.com> Sent: Monday, March 9, 2026 9:21 AM To: Lehman, Chris <clehman@slocity.org> Subject: APPROVED: eSCRIBE Workflow Completed - Authorization to Recruit and Hire CSG Safety Manager Importance: High Your approval for the following item has been completed. Report Item: Authorization to Recruit and Hire CSG Safety Manager.docx Supporting Documents: N/A Workflow Initiator: Chris Lehman Sponsor(s): N/A Meeting Type: City Manager Reports Meeting Date: CMR_Jul01_2099 Department: Utilities Contributor Comments: Participants Status Comments Contact Nickole Domini Approved ndomini@slocity.org Aaron Floyd Approved afloyd@slocity.org Natalie Harnett Approved Approved by SC/EJ/ND/GH on 3.3.26 nharnett@slocity.org Whitney McDonald Approved Approving, but please address the comment regarding whether this CMR will also act as the approval of the movement of the position from Utilities into HR. Thanks! wmcdonal@slocity.org Chris Lehman Approved Per CM, added two recommendations: 2. Authorize staff to proceed with restructuring management of the position from the Utilities Branch Wastewater Deputy Director to the Human Resources Risk Manager. 3. Authorize staff to update the Safety Manager job description to reflect current duties, including but not limited to assignment as the City’s ADA Officer. clehman@slocity.org Result: Approved View the workflow history City of San Luis Obispo, City Manager Report Date: February 24, 2026 FROM: Shawna Scott, Assistant Director of Utilities PREPARED BY: Chris Lehman, Deputy Director - Wastewater Fiscal Health Response Plan – Hiring Chill – Staffing Request The City is anticipating a structural budget deficit in the outer years of the fiscal forecast, and staffing remains the City’s largest ongoing expense. As part of our commitment to fiscal sustainability and the activation of the Fiscal Health Contingency Plan, departments are asked to pause and evaluate how work might be done differently or more efficiently before moving forward with filling vacant positions. A hiring chill request should be submitted only after the department has determined that the position is critical to fill and alternative approaches have been considered. This report is intended to clearly summarize operational impacts and provide the City Manager with the information needed to determine whether to proceed with the hire. This form is required for all regular full-time positions and only needs to be submitted once per position, even if the recruitment is unsuccessful. Required CMR Routing Flow (through Escribe) 1 2 3 4 Department Head HR, Finance, ACM, DCM (concurrent review) City Manager Report Writer RECOMMENDATION 1. Authorize staff to recruit for and hire a Safety Manager to fill a current vacancy. 2. Authorize staff to proceed with restructuring management of the position from the Utilities Branch Wastewater Deputy Director to the Human Resources Risk Manager. 3. Authorize staff to update the Safety Manager job description to reflect current duties, including but not limited to assignment as the City’s ADA Officer. Background This CMR was originally routed on October 15, 2025. Since then, the Public Works and Utilities Director, the HR Director, the Risk and Benefits Manager, and CSG mid-level managers, have convened multiple times to evaluate and develop a plan to best address the needs of this position. The final meeting occurred on February 3, 2026, and resulted in a recommendation to proceed in filling the Safety Manager position rather than exploring a reclassification to a lower position or to recommend contracting out this service. One significant modification to the prior recommendation is to change the reporting structure so that the Safety Manager reports to the Human Resources Risk and Request to Hire – Fiscal Health Contingency Plan Page 2 Benefits Manager, rather than to the Utilities Department Deputy Director of Wastewater. To support this transition, staff will develop a Safety Steering Committee comprised of CSG mid-level management, which will provide operational guidance to the Risk and Benefits Manager and aid in the redevelopment of CSG Safety programs and any associated backlog of work. One additional change to the prior recommendation is the consideration of assigning the Safety Manager as the City’s ADA Officer (which is currently assigned to the Assistant City Manager). The CSG Safety Manager Service Level Agreement (Attachment A) has been updated to reflect these new recommendations and is currently in draft form. The changes to the Service Level Agreement will be finalized upon approval of this CMR and prior to hiring. DISCUSSION 1. Position Details a. Position Title: Safety Manager b. Type of Position: i. Regular FTE c. Are you requesting a hiring incentive? Reminder that hiring incentives may be offered for regular or limited-term contract positions that are determined by the Director of Human Resources to be hard to fill. If a hiring incentive is requested for this position, a detailed explanation and justification must be provided here for consideration. i. No 2. Operational Need and Impacts a. How is this position related to essential services, a major city goal, or health and safety? i. This position is directly related to health and safety because the Safety Manager is responsible for identifying, developing, implementing, and administering policies and procedures in occupational health and safety as they relate to the operations of CSG departments. This position promotes safe work practices among employees and assists the CSG with occupational, health, and safety regulatory compliance as required by State and Federal agencies. b. What are the operational impacts and potential risks (e.g., legal, compliance, financial) if the position is not filled? i. Operational impacts include increased workload on all CSG program managers, administrative staff, and project managers who collectively coordinate staff training, identify, evaluate, and mitigate hazards, and develop and manage City policies. Some potential risks include legal/regulatory non-compliance related to training and records management (hazmat manifests/reporting) that could result in OSHA citations, a reduced ability to guide program staff during planned and unplanned events that could result in injuries or exposure and a reduced capacity for proactive risk mitigation. c. What steps have been taken to mitigate the impact of the vacancy (e.g., overtime, reassignments, reduced services), and can the work be reassigned to existing staff on an interim basis? If not, please explain. Request to Hire – Fiscal Health Contingency Plan Page 3 i. The vacancy occurred on October 30, 2025. The prior CSG Safety Manager did not leave a transition plan, so the Deputy Director – Wastewater, Deputy Director, Maintenance Operations, and Risk and Benefits Manager have been collaborating to identify efforts in progress and utilize the services of CJPIA’s Senior Risk Manager to temporarily address needs until the position is filled. For example, department administrative staff are coordinating required safety training, and CJPIA is helping identify action items from prior risk assessments. If urgent needs arise, emergency support from hazardous materials management firms can be contracted. The Utilities Department has identified at least one qualified contractor to provide emergency support services and baseline level program support should the need arise and has an itemized proposal for specific services (Attachment B). This contracted support is not currently funded. d. Could consultants or temporary staffing fill the gap (as an alternative)? If so, what are the estimated costs and oversight requirements? i. Staff have identified a potential support contract through Keenan & Associates, an insurance brokerage and risk management firm, which has provided advanced-level contracted support services to the City in response to the significant hazardous materials encountered during the Water Resource Recovery Facility (WRRF) upgrade project. This firm could potentially offer support services through a Rent-A-Safety Professional (RASP) contract for the CSG group. Services would include hazardous materials compliance support ($27,216 annually), on-site inspections/audits and consultations ($1,557 per day), employee safety trainings and meeting development ($776 per topic), and California Environmental Reporting System (CERS)/Safety Programs/Research/Regulatory compliance ad-hoc support at a rate of $196 per hour. The potential budget for this contract could be approximately $60,000 per fiscal year, but it is difficult to estimate. The total actual expenses associated with the contract are difficult to determine due to the situational and unplanned nature of many safety incidents and issues. Furthermore, this support contract would not include the daily presence of a qualified safety person, and the timeliness of support would be reduced. The Safety Manager position builds on progress made over the past eight years, which has been largely successful through an embedded presence and the trust built with staff. Oversight requirements for a contracted position would be similar to the current Safety Manager, but would be more difficult to coordinate without routine daily/weekly presence. Coordination and associated benefits with other departments (Human Resources, Fire) would be more challenging to manage and are unlikely to occur in their current capacity (e.g., City policy development, hazmat event coordination with the Fire Department, etc.). Request to Hire – Fiscal Health Contingency Plan Page 4 FISCAL IMPACT 1. Confirm the department has sufficient ongoing budget to move forward with the hiring. a. Check box once confirmed: ☒ 2. Confirm this position has not been identified for potential elimination as part of the budget balancing exercise that will be presented to City Council on March 3, 2026. a. Check box once confirmed: ☒ ATTACHMENTS A. CSG Safety Manager Service Level Agreement B. Keenan & Associates RASP Proposal ALTERNATIVES 1. Do not fill the CSG Safety Manager position. Contract with a third party to provide Rent-A-Safety-Professional (RASP) services Dynamic Budget Requirement: Determining the total costs of this alternative is challenging, given the unplanned nature, scope, and frequency of many safety support services. The fixed cost of City staff fulfilling these duties would likely reduce cost escalations from significant unplanned events. There is potential for cost savings if the City’s unplanned events and needs do not exceed the estimated scope of the RASP Proposal. For example, in 2024 and 2025, the City encountered several significant and unexpected hazardous material-related events tied to major CIPs – primarily the WRRF Project and Cultural Arts District Parking Garage Project. Having an in-house staff member knowledgeable about the city organization enabled swift coordination and reduced the risk of severe penalties and liabilities associated with managing hazardous materials encountered during these projects. Services provided under this alternative proposal are primarily focused on Hazardous Materials Compliance Programs, which have been identified as a significant source of risk and cost to the city. The City’s former Safety Manager indicated that a reasonable budget for this proposal would be $60,000 annually. A major element of the proposal includes the development and maintenance of a Hazardous Materials Compliance Request to Hire – Fiscal Health Contingency Plan Page 5 Program for the CSG group ($27,216 annually), which implements and manages the program requirements identified by the CUPA/City Hazardous Materials Coordinator (a more detailed breakdown is available in Attachment B). Additional services include on-site inspections/audits and consultations ($1,557 per day – 15 days identified, or $23,355), and employee safety training development and meeting delivery ($776 per topic – undefined recommendation – may be covered under the services provided by CJPIA). Additional services include, but are not limited to, Safety Program development and maintenance, research/regulatory compliance, and other ad hoc support, at a rate of $196 per hour (two hours/month, or $9,408). The estimated budget for this contract would be approximately $60,000 per fiscal year. The total actual expenses associated with the contract are difficult to determine due to the situational and unplanned nature of many safety incidents and issues. Alternatively, these functions would be implemented and managed by an in-house Safety Manager. Presence: This alternative would eliminate the daily presence of a qualified safety person, which has been in place for the Utilities Department for nearly a decade now. The Safety Manager position builds on progress made in the Utilities Department over the past eight years, which has been largely successful through an embedded presence and trust built with staff. Contracted support would only include scheduled visits, whereas a dedicated staff member has been available for consultation as events occur in the field. The practical outputs of this presence include routine risk assessments (proactive) and near-miss assessments (corrective) for all CSG programs. These build a culture of continuous improvement where staff are motivated and feel comfortable with addressing risk before/as, or after it occurs without concerns for budget and otherwise. Timeliness: Contracted support would result in increased response times to needs and incidents. The RASP program, as well as CJPIA support, would require travel from out of the area. Increased response times could lead to increased risk and associated repercussions (damages, costs, etc.). Coordination: Oversight requirements for a contracted position would be similar to the current Safety Manager, but would be more difficult to coordinate without routine daily/weekly presence. Coordination with departments outside of CSG (e.g. Human Resources, Fire) would be more challenging to manage and would likely not occur in Request to Hire – Fiscal Health Contingency Plan Page 6 their current capacity without impacts such as reduced timeliness and efficiency (e.g., City policy development, hazmat event coordination with the Fire Department). 2. Do not fill the in-house Safety Manager position and do not contract a third party to provide RASP services. This alternative would shift the city into a reactionary mode, which may lead to increased costs, risks, and liabilities associated with fines, fees, and damage to city personnel and assets. 1 From:Floyd, Aaron Sent:Friday, March 6, 2026 11:39 AM To:Lehman, Chris Subject:RE: Updated Safety Manager Job Description I’ll respond. I’m not aware of how much time the ADA duties have previously taken. From: Lehman, Chris <clehman@slocity.org> Sent: Friday, March 6, 2026 9:51 AM To: Floyd, Aaron <afloyd@slocity.org> Subject: RE: Updated Safety Manager Job Description I don’t make the final call on this, but I provided some more definition in the SLA. My preference would be to leave the more granular detail there. I am very concerned that the ADA assignment will reduce capacity for the core job function of serving our staff in the field (and know what “support from the ACM” will turn out to be…). SLA_CSG Safety Manager.docx Chris Lehman Deputy Director - Wastewater Public Utilities 879 Morro st., San Luis Obispo, CA 93401-7314 E clehman@slocity.org T 805.781.7039 C slocity.org Stay connected with the City by signing up for e-notifications From: Collins, Scott <SCollins@slocity.org> Sent: Friday, March 6, 2026 9:41 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org>; Domini, Nickole <ndomini@slocity.org>; Whitmore, Bri <bwhitmor@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description Hi All, The position description sufficiently covers the safety manager duties. My assumption is that this position WILL take on ADA coordinator role wth support from the Asst CM. Can we add a bit more to cover those duties? 2 Thanks, Scott From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, March 2, 2026 8:23 AM To: Avakian, Greg <gavakian@slocity.org>; Domini, Nickole <ndomini@slocity.org>; Whitmore, Bri <bwhitmor@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Collins, Scott <SCollins@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description Signed, thanks! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Avakian, Greg <gavakian@slocity.org> Sent: Monday, March 2, 2026 7:57 AM To: Domini, Nickole <ndomini@slocity.org>; Whitmore, Bri <bwhitmor@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Collins, Scott <SCollins@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description I have reviewed and signed off. I added two comments related to ADA oversight for consideration. Greg Avakian pronouns he/him/his Director of Parks and Recreation Parks & Recreation 1341 Nipomo Street, San Luis Obispo, CA 93401-3934 E gavakian@slocity.org T 805.781.7120 slocity.org Stay connected with the City by signing up for e-notifications 3 From: Domini, Nickole <ndomini@slocity.org> Sent: Sunday, March 1, 2026 9:38 AM To: Whitmore, Bri <bwhitmor@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Collins, Scott <SCollins@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description I have also signed off on the job description. Bri - can you add the equivalency examples to the word document but make note that these will be included in the job posting but not on the actual job description? It may help folks on this email chain better understand the equivalency. Thank you! Nickole From: Whitmore, Bri <bwhitmor@slocity.org> Sent: Friday, February 27, 2026 3:47 PM To: Floyd, Aaron <afloyd@slocity.org>; Domini, Nickole <ndomini@slocity.org>; Collins, Scott <SCollins@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description When chatting with Kate, we landed on leaving the education and experience as is for the formal job description but expanding on what equivalency looks like and providing a few sample scenarios on the posting itself 뇤눎눐눑눒눏 Bri Whitmore pronouns she/her/hers Human Resources Analyst Human Resources 994 Mill Street, San Luis Obispo, CA 93401-3249 E bwhitmor@slocity.org T 805.781.7254 slocity.org Stay connected with the City by signing up for e-notifications From: Floyd, Aaron <afloyd@slocity.org> Sent: Friday, February 27, 2026 3:45 PM To: Whitmore, Bri <bwhitmor@slocity.org>; Domini, Nickole <ndomini@slocity.org>; Collins, Scott <SCollins@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: Updated Safety Manager Job Description 4 Approved. Looks like there’s still some decision needed on the education and experience. From: Whitmore, Bri <bwhitmor@slocity.org> Sent: Friday, February 27, 2026 3:01 PM To: Domini, Nickole <ndomini@slocity.org>; Collins, Scott <SCollins@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Avakian, Greg <gavakian@slocity.org> Cc: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: Updated Safety Manager Job Description Happy Friday, all! The updated Safety Manager job description is ready for Department Head review and approval! Please review the document linked below and if you approve of the edits, please sign next to your department/division on the last page. If you have any questions on any of the changes please do not hesitate to reach out. DRAFT_Safety Manager_2026.docx Bri Whitmore pronouns she/her/hers Human Resources Analyst Human Resources 994 Mill Street, San Luis Obispo, CA 93401-3249 E bwhitmor@slocity.org T 805.781.7254 slocity.org Stay connected with the City by signing up for e-notifications From: Whitmore, Bri Sent: Tuesday, February 3, 2026 5:39 PM To: Auslen, Kate <kauslen@slocity.org>; Lehman, Chris <clehman@slocity.org>; Boerman, Mychal <mboerman@slocity.org>; Cruce, Greg <gcruce@slocity.org> Cc: Andrews, Jeff <jandrews@slocity.org> Subject: Safety Manager Job Description Hi All, Here is a link to a working version of the Safety Manager job description. I understand that the decision has been made to route the hiring CMR with the hope of a recruitment soon to follow and I look forward to supporting you all throughout this process. If you have any questions, please let me know. Sincerely, Bri Whitmore pronouns she/her/hers 5 Human Resources Analyst Human Resources 994 Mill Street, San Luis Obispo, CA 93401-3249 E bwhitmor@slocity.org T 805.781.7254 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Montserrat Fallas Mora <montserrat.fallas@granicus.com> Sent:Thursday, March 5, 2026 2:21 PM To:Szentesi, Whit; Customer Care (Support) Cc:Vanessa Melgarejo; Erquiaga, Josh; Pennon, Matt Subject:RE: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:! 00D46018MW9.!500Vq0dNG7F:ref ] Hi Whit, Thank you for your continued patience and for sharing all the details regarding your website's ADA compliance challenges. I understand that clarity and progress are essential, so I wanted to let you know that I am currently arranging a meeting with one of our Solutions Consultants to ensure we can address your questions and provide a clear project plan moving forward. To make scheduling as smooth as possible, could you please share your availability over the next two weeks? This will help us coordinate a time that works for everyone involved and ensure all your concerns are thoroughly addressed. Looking forward to your response, and please let me know if there’s anything else you’d like us to cover during our meeting. Best regards, Montserrat Fallas Customer Success Consultant P: 939-910-4023 ext. 97436 | E: montserrat.fallas@granicus.com Book time to meet with me From: Szentesi, Whit <wszentes@slocity.org> Sent: Thursday, March 5, 2026 2:04 PM To: Montserrat Fallas Mora <montserrat.fallas@granicus.com>; Customer Care (Support) <Support@granicus.com> Cc: Vanessa Melgarejo <vanessa.melgarejo@granicus.com>; Erquiaga, Josh <jerquiag@slocity.org>; Pennon, Matt <mpennon@slocity.org> Subject: Re: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] Importance: High 2 [CAUTION EXTERNAL EMAIL] Hi Montserrat and Vanessa, I have not heard back on this. Can you please provide an update? I last heard from you on December 2, 2025 letting me know that you are working on this request and would provide a comprehensive update, but I have not received one. Thanks, Whit Whit Szentesi pronouns she/her/hers Public Communications Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org Stay connected with the City by signing up for e-notifications From: Szentesi, Whit <wszentes@slocity.org> Sent: Wednesday, January 28, 2026 8:42 AM To: Montserrat Fallas Mora <montserrat.fallas@granicus.com>; Customer Care (Support) <Support@granicus.com> Cc: Vanessa Melgarejo <vanessa.melgarejo@granicus.com>; Erquiaga, Josh <jerquiag@slocity.org>; Pennon, Matt <mpennon@slocity.org> Subject: Re: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] Hi Monserrat, I wanted to follow up with you on this to see if your team has made any headway. Two questions: 1. What ADA compliance issues have you addressed for our website content management system and the current design/templates/coding? 2. Does Granicus have any tools to help ensure that any document uploaded to our Document Central is displayed to the public in an ADA compliant way? I'm CCing our IT Manager Josh Erquiaga and our Diversity Equity and Inclusion Manager Matt Pennon, as we are working together to help ensure that our website and all the documents on it are ADA compliant. Perhaps we can get on a call to discuss a project plan to make this happen? 3 Thanks, Whit Whit Szentesi pronouns she/her/hers Public Communications Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org To help prot ect you r priv acy, Micr osof t Of… To help prot ect you r priv acy, Micr osof t Of… To help prot ect you r priv acy, Micr osof t Of… To help prot ect you r priv acy, Micr osof t Of… To help prot ect you r priv acy, Micr osof t Of… Stay connected with the City by signing up for e-notifications From: Montserrat Fallas Mora <montserrat.fallas@granicus.com> Sent: Tuesday, December 2, 2025 1:04 PM To: Szentesi, Whit <wszentes@slocity.org>; Customer Care (Support) <Support@granicus.com> Cc: Vanessa Melgarejo <vanessa.melgarejo@granicus.com> Subject: RE: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] Hi Whit, I hope this message finds you well. Thank you for reaching out regarding the accessibility issues identified by Acquia Web Governance. I understand the urgency and the significance of addressing the 1.5 million issues, especially the 500,000 A-level issues crucial for ADA compliance. Please rest assured that I am currently working on your request. You can expect to hear from me in the following days with a comprehensive update on our progress and the next steps. Your patience and understanding are greatly appreciated as we work to resolve this matter. Should you have any immediate questions or need further clarification, please don't hesitate to reach out to me directly. Thank you for your cooperation. 4 Best regards, Montserrat Fallas Customer Success Consultant P: 939-910-4023 ext. 97436 | E: montserrat.fallas@granicus.com Book time to meet with me From: Szentesi, Whit <wszentes@slocity.org> Sent: Tuesday, December 2, 2025 2:04 PM To: Customer Care (Support) <support@granicus.com> Cc: Vanessa Melgarejo <vanessa.melgarejo@granicus.com>; Montserrat Fallas Mora <montserrat.fallas@granicus.com> Subject: Re: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] [CAUTION EXTERNAL EMAIL] I am not quite sure what you need from me. Please advise. This issue is still unresolved. Whit Szentesi pronouns she/her/hers Public Communications Manager Book time to meet with me You don't often get email from wszentes@slocity.org. Learn why this is important 5 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org To help protect your priv To help protect your priv To help protect your priv To help protect your priv To help protect your priv Stay connected with the City by signing up for e-notifications From: Granicus Customer Support <support@granicus.com> Sent: Tuesday, December 2, 2025 12:47 AM To: Szentesi, Whit <wszentes@slocity.org> Cc: vanessa.melgarejo@granicus.com <vanessa.melgarejo@granicus.com>; montserrat.fallas@granicus.com <montserrat.fallas@granicus.com> Subject: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 6 Case Update Hello Whit, This is a gentle reminder regarding the response we shared with you yesterday. We are awaiting your feedback and would appreciate it if you could please respond at your earliest convenience. Thank you, Subash Sundaram Please visit our Granicus support portal and knowledge base at support.granicus.com to access training content and technical "how-to's." You can also view the current status of Granicus applications and services by visiting status.granicus.com. If you would prefer to respond through the Customer Support Community, follow link below: https://support.granicus.com/s/detail/500Vq00000dNG7F ref:!00D46018MW9.!500Vq0dNG7F:ref-#SLAE# --------------- Original Message --------------- From: Granicus Customer Support [support@granicus.com] 7 Sent: 12/1/2025 12:04 PM To: wszentes@slocity.org Cc: vanessa.melgarejo@granicus.com; montserrat.fallas@granicus.com Subject: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Case Update Hello Whit, This is a reminder regarding the resolution shared with you yesterday. We hope the CSC has contacted you. If not, were you able to get in touch with them? We are awaiting your response. Thank you, Subash Sundaram Please visit our Granicus support portal and knowledge base at support.granicus.com to access training content and technical "how-to's." You can also view the current status of Granicus applications and services by visiting status.granicus.com. If you would prefer to respond through the Customer Support Community, follow link below: https://support.granicus.com/s/detail/500Vq00000dNG7F 8 ref:!00D46018MW9.!500Vq0dNG7F:ref-#SLAE# --------------- Original Message --------------- From: Granicus Customer Support [support@granicus.com] Sent: 11/28/2025 10:15 AM To: wszentes@slocity.org Cc: vanessa.melgarejo@granicus.com; montserrat.fallas@granicus.com Subject: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 9 Case Update Hello Whit, Thank you for your patience. We have initiated the service request in accordance with the requirements you provided, and it has now been forwarded to our Customer Success Consultant. They will be reviewing and handling this request moving forward. For your reference, here are the contact details of the Customer Success Consultant assigned to your case: Montserrat Fallas Email: montserrat.fallas@granicus.com Montserrat will be reaching out to you shortly. However, you may also contact her directly if you need any updates or have additional questions. Please let me know if there is anything else I can assist you with. Thank you, Subash Sundaram Please visit our Granicus support portal and knowledge base at support.granicus.com to access training content and technical "how-to's." You can also view the current status of Granicus applications and services by visiting status.granicus.com. If you would prefer to respond through the Customer Support Community, follow link below: https://support.granicus.com/s/detail/500Vq00000dNG7F 10 ref:!00D46018MW9.!500Vq0dNG7F:ref-#SLAE# --------------- Original Message --------------- From: Granicus Customer Support [support@granicus.com] Sent: 11/27/2025 6:44 AM To: wszentes@slocity.org Cc: vanessa.melgarejo@granicus.com; montserrat.fallas@granicus.com Subject: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 11 Case Update Hello Whit, I hope you’re doing well. I wanted to let you know that we are currently checking with our internal team regarding your request. We will update you as soon as we hear back from them. Thank you for your patience. Best regards, Thank you, Subash Sundaram Please visit our Granicus support portal and knowledge base at support.granicus.com to access training content and technical "how-to's." You can also view the current status of Granicus applications and services by visiting status.granicus.com. If you would prefer to respond through the Customer Support Community, follow link below: https://support.granicus.com/s/detail/500Vq00000dNG7F ref:!00D46018MW9.!500Vq0dNG7F:ref-#SLAE# 12 --------------- Original Message --------------- From: Szentesi, Whit [wszentes@slocity.org] Sent: 11/26/2025 10:16 PM To: support@granicus.com Subject: Re: Your Granicus Support Case #07657782 Has Been Created Per this support ticket, we use Acquia Web Governance (formerly Monsido) to scan our website for Accessibility issues. In the latest scan on 11/19, the tool found 1.5 MILLION issues affecting 4,995 pages. About 500k of these issues were A-level issues, and need to be fixed for us to meet the very basic standards in ADA compliance. Thanks, Whit Whit Szentesi pronouns she/her/hers Public Communications Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org To he lp pr ot ec t yo ur pr iv To he lp pr ot ec t yo ur pr iv To he lp pr ot ec t yo ur pr iv To he lp pr ot ec t yo ur pr iv To he lp pr ot ec t yo ur pr iv Stay connected with the City by signing up for e-notifications From: Granicus Customer Support <support@granicus.com> Sent: Tuesday, November 25, 2025 4:57 PM To: Szentesi, Whit <wszentes@slocity.org> Subject: Your Granicus Support Case #07657782 Has Been Created To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. 13 Granicus Case Created Hi Whit, Thank you for contacting Granicus Support. Your case has been created successfully. Case Reference: #07657782 Please include this number in any communication about your case. Our Technical Support Team will review your request and follow up with you shortly. For the fastest assistance: Log in to the Granicus Support Portal and use our Virtual Assistant feature. Chat provides quicker response times than email and ensures your case gets immediate attention, especially when time is critical. Access your case here: Link to Case (Portal login required) Case Details:  Case #: 07657782  Status: New 14  Created On: 25 November 2025  Subject: Granicus Support for Website ADA Compliance Need a Support Portal account? You can register anytime by following these instructions. If you run into any issues during registration, reply to this email and we’ll assist you. Thank you for working with Granicus Support. --- Granicus Use Only: Case Thread ID: ref:!00D46018MW9.!500Vq0dNG7F:ref To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 1 From:Cruce, Greg Sent:Wednesday, March 4, 2026 3:21 PM To:Cruce, Greg Cc:McDonald, Whitney; Collins, Scott; Floyd, Aaron; Tway, Timothea (Timmi); Kacsinta, Madeline; Gault, Walter; Cohen, Rachel; Corey, Tyler; Trees Subject:2/17/2026 Public Comment Response Attachments:12-10-25 PC Report.pdf; Marsh Street Trees.pdf; 578 Marsh Sidewalk - 1.jpg; 578 Marsh Sidewalk - 2.jpg; 578 Marsh Posting.pdf BCC: Council All Good afternoon, Madam Mayor and Council, During public comment at the February 17, 2026, Council meeting, a community member brought a Ficus tree adjacent to 590 Marsh Street and the San Luis Square development to the City Council's attention. Public Works and Community Development staff have compiled information to share with the Council regarding the status of the tree mentioned and a Ficus tree directly south, adjacent to 578 Marsh Street. 590 Marsh Street – San Luis Square The San Luis Square project was approved with the requirement to improve the existing frontage improvements along Marsh Street. To complete the public improvements along Marsh, it will require at least one third (1/3) of the tree’s canopy to be removed, exceeding municipal code limits, as well as significant root pruning to lower the grade of the sidewalk to meet ADA standards. The Critical Root Zone (CRZ) would be further impacted by the drilling of caissons for the new structure on the adjacent lot. The combination of canopy and root pruning is incompatible with tree retention because it would significantly affect the tree's health and stability. For these reasons, the Planning Commission approved the tree removal on December 10, 2025. The staff report for this approval is attached. 578 Marsh Street – City Removal In 2024, the City received a trip-and-fall claim for a section of the sidewalk adjacent to 578 Marsh Street, resulting in a settlement to the claimant in 2025. Public Works staff inspected the area after receiving the notice of claim and found significant deviations (see attached photos) that had been ramped during previous sidewalk inspections. Immediately adjacent to the base of the tree are two utility vaults (AT&T and PG&E), which create a challenge to traditional sidewalk ramping methods and increase the number of deviations due to the sidewalk panels being lifted by the Ficus tree’s surface roots around the vaults. Due to the conditions of the sidewalk and adjacent underground utilities, Public Works submitted a Tree Removal Application in February 2024, which was subsequently approved. The pending public improvements for the private development project at 590 Marsh require the developer to replace the sidewalk adjacent to this tree. Staff postponed the removal and chose to proceed closer to the start of the private development’s public improvement phase. Postponing the removal resulted in a one-time repair to the sidewalk replacement, which will be paid for by the developer, and allows the new well and planting to meet City standards. Removal Timeline City staff is working with the developer to identify a timeline for the start of frontage improvements. Once this is known, the City will set a date for the removal of the tree adjacent to 578 Marsh, and the Council will be notified in advance. The developer will be removing the tree adjacent to 590 Marsh. City staff is requesting notification prior to removal and intends to share this with Council. Both trees will be replaced by 24-inch box or larger trees. 2 Please reach out with any questions. Thank you, Greg Cruce Deputy Director – Maintenance Operations Public Works Maintenance Operations 990 Palm Street, San Luis Obispo, CA 93401-3249 E gcruce@slocity.org T 805.781.7264 slocity.org Stay connected with the City by signing up for e-notifications PLANNING COMMISSION AGENDA REPORT SUBJECT: REVIEW OF A REQUEST TO REMOVE ONE (1) STREET TREE ASSOCIATED WITH THE SAN LUIS SQUARE PROJECT (ARCH-2213-2015) PROJECT ADDRESS: 590 Marsh St. FILE NUMBER: TREE-0892-2025 BY: Walter Gault, Urban Forestry Program FROM: Tyler Corey, Deputy Director Coordinator/City Arborist Phone Number: (805) 781-7578 Email: wgault@slocity.org APPLICANT: Jay Salas, G3 Concepts RECOMMENDATION Adopt the Draft Resolution (Attachment A) approving the requested removal of one (1) street tree (Ficus macrocarpa) and subsequent replanting of one (1) new street tree. SITE DATA Applicant Jay Salas, G3 Concepts Zone Downtown Commercial C-D) General Plan Land Use General Retail Sales, Service and Entertainment. Site Area 0.2-acre parcel Environmental Determination Categorically exempt from environmental review under CEQA Guidelines section 15332 (Class 32, Infill Development Projects) Meeting Date: 12/10/2025 Item Number: 3a Time Estimate: N/A Figure 1: Subject Property Location Page 9 of 150 Item 3a TREE-0892-2025, ARCH-2213-2015 Planning Commission Report – 12/10/25 1.0 SUMMARY San Luis Square is a mixed-use project located at 570, 578, 590 Marsh and 581 Higuera Streets that was reviewed and approved in March 2018 and is currently under construction. Per the approval (Attachment C, Resolution No. ARC-1005-18), the project is required to improve existing frontage along Marsh Street. In order to install the required frontage improvements, severe damage would be incurred on the existing street tree Ficus macrocarpa) located at 590 Marsh Street. Jay Salas, Project Manager with G3 Concepts, an integrated real estate development company (Applicant), has requested the removal of the street tree so that construction may continue and the required frontage improvements and repairs can be made (Attachment C). As part of the request, the applicant is proposing to replant a new street tree in a 5’ x 5’ tree well as part of the frontage improvements. 2.0 COMMISSION'S PURVIEW During property development or construction, any tree that is requested to be removed that was not identified and approved for removal by the authorized approving authority shall return to the authorized approving authority for approval prior to removal 12.24.090.F(5)). The project was previously reviewed and approved by the Architecture Review Commission (ARC). Since the ARC approval, the Municipal Code has changed, and the Planning Commission now reviews and makes final decisions for Major Development Review projects or any modifications to such projects. The Planning Commission’s role is to review the request for consistency with Municipal Code Chapter 12.24 and applicable City Standards. Figure 2: 2025 view of requested tree removal from the corner of Marsh and Nipomo Streets. Page 10 of 150 Item 3a TREE-0892-2025, ARCH-2213-2015 Planning Commission Report – 12/10/25 3.0 PROJECT INFORMATION 3.1 Background On March 5, 2018, the ARC reviewed and approved a new mixed-use project, called “San Luis Square,” located at 570, 578, 590 Marsh and 581 Higuera Streets (Attachment C, Resolution No. ARC-1005-18). The project included three, four-story structures with 19,792 square feet of commercial space, 63 residential units, 36 hotel rooms, a two-level underground parking garage, a new driveway approach along Nipomo Street, landscaping and other site improvements.1 San Luis Square is considered a Major Development Review project. Per Resolution No. ARC-1005-18 (Attachment C), the project is subject to conditions of approval. Several of the conditions outline requirements related to frontage improvements. Specifically, Condition of Approval No. 15 states “Projects involving the construction of new structures requires that complete frontage improvements be installed or that existing improvements be upgraded per city standard MC 12.16.050.” 3.2 Project Description The project proposes to remove one (1) existing street tree (Ficus macrocarpa) Attachment D, Tree Removal Plan) and replant one (1) 24 -inch box street tree along 590 Marsh Street (Attachment E, Replanting Plan). The removal of this tree is requested to accommodate the construction of new frontage improvements that meet ADA standar ds and comply with the City’s current Engineering Standards and the construction of the new four-story structure located at 590 Marsh Street. 4.0 PROJECT ANALYSIS 4.1 Construction Impacts As noted above, the applicant is requesting to remove one (1) street tree in order to construct the new frontage improvements and new structure associated with the San Luis Square project. This construction will require 1/3 or more of the tree’s canopy to be removed and require significant root pruning to accommodate 12 inches of excavation so that the current grade of the sidewalk can be lowered. The applicant has provided an arborist report (Attachment F) describing how the impacts of the proposed construction will impact the existing street tree. Specifically, the arborist report highlights the following: The Critical Root Zone (CRZ)2 of the tree will be significantly impacted from grading and excavation to bring the sidewalk into ADA compliance as part of the required frontage improvements. 1 Note that on December 16, 2019, the Community Development Director determined that minor changes to the approved project were in substantial conformance with the ARC approved plans. The proposed changes included modifications to the interior portions of the proposed structures, specifically the reduction of: (a) the underground parking to 69 parking spaces, (b) the commercial areas to 13,000 square feet, and (c) the number of residential units to 52. The minor changes did not impact the site layout or required site improvements. 2 The Critical Root Zone (CRZ) is the area around a tree where the minimum volume of roots considered critical to the structural stability or health of the tree are located. Page 11 of 150 Item 3a TREE-0892-2025, ARCH-2213-2015 Planning Commission Report – 12/10/25 The CRZ will be impacted by the drilling of caissons for the new structure at the setback line (back of sidewalk). The tree’s canopy will need to be trimmed significantly to accommodate the new structure. The combination of canopy and root pruning is likely not compatible for tree retention because it will significantly impact the health of the tree and its stability. 4.2 Past and Current Conditions Since the project application was submitted (2015) and approved (2018), the subject tree has grown considerably. In 2016, a complete repair of the sidewalk panels adjacent to the tree was performed by the City, and the tree well was widened to accommodate the expanding trunk of the tree. The tree has lifted the sidewalk panels again, and the root crown has expanded to fill the tree well again. Due to the increased growth, a significant amount of pruning is now required in the CRZ and canopy. Figure 3: Approximately one-third of the existing canopy must be removed to accommodate the new structure. Figure 4: 2025 view of sidewalk damage to 2016 repairs when tree well size was increased Page 12 of 150 Item 3a TREE-0892-2025, ARCH-2213-2015 Planning Commission Report – 12/10/25 4.3 Consistency with the Municipal Code The City’s Tree Ordinance (Municipal Code Chapter 12.24) was adopted with the purpose of establishing a comprehensive program for installing, maintaining, and preserving trees within the City. Municipal Code Section 12.24.090(G) provides the criteria for tree removals within the City. As proposed, the requested tree removal is consistent with the tree removal criteria because: The tree is non-native and, per Municipal Code Section 12.24.090.G(3), has a lower preservation priority. The tree is a street tree, known to have invasive root structure, that is causing Public Right-of-Way obstruction or displacement to a sidewalk with a high volume of pedestrian use (see Figure 4 above) and, per Municipal Code Section 12.24.090.G(5), has a lower preservation priority. The tree is not a heritage tree and per Municipal Code Section 12.24.090.G(7), has a lower preservation priority. 5.0 ENVIRONMENTAL REVIEW The proposed project is categorically exempt from provisions of CEQA described in Section 15301 (Existing Facilities) of the CEQA Guidelines which consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The proposed project consists of the removal and replanting of one (1) tree in order to repair and upgrade the existing frontage street, sidewalk and gutter) to comply with current City and ADA standards and involves negligible or no expansion of use beyond that previously existing and does not involve the removal of a scenic resource . 6.0 ALTERNATIVES 1. Continue project. An action to continue the item should include a detailed list of additional information or analysis required to make a decision. 2. Deny the project. An action denying the project should include findings that cite the basis for denial and should reference inconsistency with the General Plan, Zoning Regulations, or other policy documents. 7.0 ATTACHMENTS A - Draft PC Resolution 590 Marsh (ARCH-1005-2018) B - Tree Removal Application 590 Marsh C - Resolution No. ARC-1005-18 D - Tree Removal Plan E - Replanting Plan F - Arborist Report Page 13 of 150 Page 14 of 150 RESOLUTION NO. PC-XXXX-25 A RESOLUTION OF THE CITY OF SAN LUIS OBISPO PLANNING COMMISSION APPROVING THE REMOVAL OF ONE (1) STREET TREE FICUS MICROCARPA) AT 590 MARSH AND SUBSEQUENT REPLANTING OF ONE (1) NEW STREET TREE WITH A CATEGORICAL EXEMPTION FROM ENVIRONMENTAL REVIEW UNDER SECTION 15301 (EXISTING FACILITIES) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES AS REPRESENTED IN THE STAFF REPORT AND ATTACHMENTS DATED DECEMBER 10, 2025 (TREE-0892-2025) WHEREAS, the Architectural Review Commission of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, on March 5, 2018, and reviewed and approved the new mixed-use project located at 570, 578, 590 Marsh and 581 Higuera Streets under Development Review application ARCH- 2213-2015; and WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, on December 10, 2025, for the purpose of considering the tree removal application TREE -0892-2025 requesting the removal of one (1) street tree and the subsequent replanting of one (1) new street tree; and WHEREAS notices of said public hearings were made at the time and in the manner required by law; and WHEREAS, the Planning Commission of the City of San Luis Obispo has duly considered all evidence, including the testimony of the applicant, interested parties, and evaluation and recommendations provided by staff presented at said hearing. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of San Luis Obispo as follows: SECTION 1. Findings. The Planning Commission hereby approves the tree removal request (TREE-0892-2025), based on the following findings: Tree Removal 1. The proposed tree removal request is consistent with Municipal Code Section 12.24.090(G) because the tree is non-native and carries a lower preservation priority; it is a street tree, known to have invasive root structure, causing Public Right-of-Way Obstruction or Displacement, adjacent to a sidewalk with high volume of pedestrian use; and it is not a Heritage Tree. Page 15 of 150 Resolution No. PC-XXXX-25 TREE-0892-2025 590 Marsh Street Page 2 2. As conditioned, the proposed tree removal request is consistent with Municipal Code Section 12.24.090(J) because the tree removal will be compensated by planting one (1) new street tree along the Marsh Street frontage. SECTION 2. Environmental Review. The proposed project is categorically exempt from provisions of CEQA described in Section 15301 (Existing Facilities) of the CEQA Guidelines which consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. The proposed project consists of the removal and replanting of one (1) tree in order to repair and upgrade the existing frontage street, sidewalk and gutter) to comply with current City and ADA standards and involves negligible or no expansion of use beyond that previously existing and does not involve the removal of a scenic resource. SECTION 3. Action. The Planning Commission hereby approves the tree removal request with incorporation of the following conditions: City Arborist – Community Development Department 1. The tree removals for the site shall include one (1) Ficus microcarpa (Laurel Fig) as requested by the applicant in the project proposal. 2. One (1) street tree, at a minimum, shall be planted to replace the removed tree. The replacement tree shall be 24-inch box or larger in size. The tree species shall be in accordance with the City Approved Tree List, Major Streets Tree List, or to the satisfaction of the City Arborist. All trees planted as part of this replanting plan shall survive and any trees that do not survive shall be replanted. 3. The tree(s) shall be planted and irrigated (on a seperate zone) with tree bubbler(s) per the City’s Engineering Standards for Street Trees prior to final building permit approval for the new structure located at 590 Marsh Street. 4. California Fish and Game Code Section 3503.5 and the Migratory Bird Treaty Act of 1972 prevents the removal of trees with active nests. To account for most nesting birds, removal of trees should be scheduled to occur in the fall and winter between September 1st and January 31st) and after the young have fledged. If removing trees during the nesting season (February 1st to August 31st), a qualified biologist shall inspect any trees marked for removal that contain nests to determine if the nests are active. If there are active nests, trees shall not be removed and may only be removed once a qualified biologist provides a confirmation memo that breeding / nesting is completed, and young have fledged the nest prior to removal of the tree to the satisfaction of the Community Development Director or City Biologist. Page 16 of 150 Resolution No. PC-XXXX-25 TREE-0892-2025 590 Marsh Street Page 3 Indemnification 5. The applicant shall defend, indemnify, and hold harmless the City and/or its agents, officers and employees from any claim, action or proceeding against the City and/or its agents, officers, or employees to attack, set aside, void or annul, the approval by the City of this project, and all actions relating thereto, including but not limited to environmental review (“Indemnified Claims”). The City shall promptly notify the applicant of any Indemnified Claim upon being presented with the Indemnified Claim and the City shall fully cooperate in the defense against an Indemnified Claim. Upon motion by ___________, seconded by ___________, and on the following roll call vote: AYES: NOES: RECUSED: ABSENT: The foregoing resolution was passed and adopted 12th day of December, 2025. Tyler Corey, Secretary Planning Commission Page 17 of 150 Page 18 of 150 Page 19 of 150 Page 20 of 150 RESOLUTION NO. ARC-1005-18 A RESOLUTION OF THE SAN LUIS OBISPO ARCHITECTURAL REVIEW COMMISSION APPROVING A NEW MIXED-USE PROJECT WITH THREE, FOUR- STORY STRUCTURES THAT INCLUDE 19,792 SQUARE FEET OF COMMERCIAL SPACE, 63 RESIDENTIAL UNITS, 36 HOTEL ROOMS, AND A TWO-LEVEL UNDERGROUND PARKING GARAGE WITH 136 PARKING SPACES WITH A MAXIMUM HEIGHT OF 59.5 FEET AND A NEW DRIVEWAY APPROACH ALONG ON NIPOMO STREET, WITH A CATEGORICAL EXEMPTION FROM ENVIRONMENTAL REVIEW, AS REPRESENTED IN THE STAFF REPORT AND ATTACHMENTS DATED MARCH 5, 2018 570, 578 & 590 MARSH STREET & 581 HIGUERA STREET (ARCH-2213-2015) WHEREAS, the Architectural Review Commission of the City of San Luis Obispo conducted a public hearing in the Council Chambers of City Hall, 990 Palm Street, San Luis Obispo, California, on December 1, 2014, pursuant to a proceeding instituted under ARCH-0300- 2014, PB Companies, applicant; and WHEREAS, the Cultural Heritage Committee and the Architectural Review Commission of the City of San Luis Obispo conducted a joint public hearing in the Council Chambers of City Hall, 990 Palm Street, San Luis Obispo, California, on July 13, 2015, pursuant to a proceeding instituted under application #ARCH-0609-2014, PB Companies, applicant; and WHEREAS, the Cultural Heritage Committee of the City of San Luis Obispo conducted a public hearing in the Council Chambers of City Hall, 990 Palm Street, San Luis Obispo, California, on May 22, 2017, pursuant to a proceeding instituted under ARCH-2213-2015, The Obispo Company, applicant; and WHEREAS, the Architectural Review Commission of the City of San Luis Obispo conducted a public hearing in the Council Chambers of City Hall, 990 Palm Street, San Luis Obispo, California, on November 13, 2017, pursuant to a proceeding instituted under ARCH-2213- 2015, The Obispo Company, applicant; and WHEREAS, the Architectural Review Commission of the City of San Luis Obispo conducted a public hearing in the Council Chambers of City Hall, 990 Palm Street, San Luis Obispo, California, on March 5, 2018, pursuant to a proceeding instituted under ARCH-2213- 2015, The Obispo Company, applicant; and WHEREAS, the Architectural Review Commission of the City of San Luis Obispo has duly considered all evidence, including the testimony of the applicant, interested parties, and evaluation and recommendations by staff, presented at said hearing. WHEREAS, notices of said public hearing were made at the time and in the manner required by law; and NOW, THEREFORE, BE IT RESOLVED by the Architectural Review Commission ofthe City of San Luis Obispo as follows: Page 21 of 150 Resolution No. ARC-I 005-18 ARCH 2213-2015 (570, 578 & 590 Marsh & 581 Higuera Street) Page 2 SECTION 1. Findings. The Architectural Review Commission hereby grants final approval to the project (ARCH-2213-2015), based on the following findings: 1. That the project will not be detrimental to the health, safety, and welfare of persons living or working at the site or in the vicinity because the project respects site constraints and is compatible with the scale and character of the neighborhood. 2. The proposed project is consistent with Land Use Element Policy 4.20 (4.20.1 -4.20.6) because the project provides continuous street level stores and restaurants, upper level residential dwellings, similar storefront widths to existing buildings in the Downtown, and includes design details such as transom windows, bulkheads, large display windows, awnings, landscaping and patios which can be appreciated by people on the sidewalks, includes public/private viewing decks as part of 581 Higuera Street, is designed to meet LEED silver energy standards, provides the maximum number of residential units allowed for the site, and includes a public/private plaza that connects Higuera to Marsh Street. 3. The proposed project is consistent with Housing Element Policies 5.3 and 6.2 because the project provides a mixed-use development that includes housing above ground-level retail stores and restaurants within the Downtown Core. 4. The proposed project is consistent with Zoning Regulations Chapter 17.42 Sections 17.42.020 and 17.42.020.C(2) because it meets all the property development standards and implements at least two policy objectives for buildings in the Downtown over 50 feet in height 5. The project is consistent with the City's Community Design Guidelines because the proposed project incorporates similar materials and architectural features to the surrounding neighborhood and provides a complementary color scheme. 6. The proposed new driveway will not harm the pedestrian experience within the Downtown Core because the proposed driveway approach is located along a non-arterial street and will not significantly alter the character of the street or pedestrian circulation in the area in consideration of the characteristics of pedestrian flow to and from the project site and surrounding uses and the proposed driveway approach is a shared facility and provides efficient access to more than a single project in a way that eliminates the need for additional driveways (M.C. Section 17.42.020.G.Vehicle Access). 7. The character of the building located at 570 Higuera Street is not considered historically significant as described in Section 14.01.070.A ofthe City's Historic Preservation Ordinance because the structure lacks significant historic and architectural features, is not associated with any significant historical person groups or events in the City's history and the existing structure no longer maintain authenticity and integrity due to alterations to the original function and historic fabric of the building because of renovations to the building, including additions to the front and rear fac;:ades, relocation of the main entrance, replacement windows and entrance door, conversion to a commercial use, and paving the side yard and backyard as parking spaces. Page 22 of 150 Resolution No. ARC-I 005-18 ARCH 2213-2015 (570, 578 & 590 Marsh & 581 Higuera Street) Page 3 SECTION 2. Environmental Review. 1. The project is categorically exempt from environmental review under Class 32, 15332 (In- Fill Development Projects) because the project is consistent with General Plan policies for the land use designation and is consistent with the applicable zoning designation and regulations. The project site occurs on property of no more than five acres substantially surrounded by urban uses that has no value as habitat for endangered, rare or threatened species as the site is located on an existing infill property and is served by required utilities and public services. 2. As a separate and independent basis to conclude that the project does not require further environmental review under CEQA, the City concludes based on analysis provided in the supporting record that the project is consistent with CEQA Section 15 l 68(C)4 and Article 12 Section 15183(a) because the City has provided a written analysis that evaluates the site and the activity to determine whether the environmental effects of the operation were covered in the Land Use and Circulation Element (LUCE) Final EIR and the project is consistent with the development density established by existing zoning and general plan policies in the LUCE Final EIR. 3. Based on analysis reflected in the project review record and review of prior City actions, including, but not limited to, the approval of the Land Use and Circulation Update, the Historic Preservation Ordinance and Guidelines, prior zoning code updates, and the downtown height regulations, as set forth in Chapter 17.42 of the City's Municipal Code, as well as review and approval of the Downtown Concept Plan, the City finds that the project is consistent with development previously analyzed and contemplated for the project site and is consistent with the type and level of development previously approved for this site. The project is consistent with all development standards applicable to the site, the project does not cause any substantial adverse changes to the significance of the historical resource located on the adjacent Jack House property, and the project does not present any other unusual circumstances that may have a significant environmental impact that could support an exception to the categorical exemption relied upon or otherwise require further environmental review. SECTION 3. Action. The Architectural Review Commission (ARC) hereby grants final approval to the project with incorporation of the following conditions: Planning Division -Community Development Department 1. The applicant shall defend, indemnify and hold harmless the City and/or its agents, officers and employees from any claim, action or proceeding against the City and/or its agents, officers or employees to attack, set aside, void or annul, the approval by the City of this project, and all actions relating thereto, including but not limited to environmental review Indemnified Claims").· The City shall promptly notify the applicant of any Indemnified Claim upon being presented with the Indemnified Claim and the City shall fully cooperate in the defense against an Indemnified Claim. Page 23 of 150 Resolution No. ARC-1005-18 ARCH 2213-2015 (570, 578 & 590 Marsh & 581 Higuera Street) Page 4 2. Final project design and construction drawings submitted for a building permit shall be in substantial compliance with the project plans approved by the ARC. A separate, full-size sheet shall be included in working drawings submitted for a building permit that lists all conditions and code requirements of project approval listed as sheet number 2. Reference shall be made in the margin of listed items as to where in plans requirements are addressed. Any change to approved design, colors, materials, landscaping, or other conditions of approval must be approved by the Director or Architectural Review Commission, as deemed appropriate. 3. Plans submitted for a building permit shall call out the colors and materials of all proposed building surfaces and other improvements. Colors and materials shall be consistent with the color and material board submitted with Architectural Review application. 4. The locations of all exterior lighting, including lighting on the structure, bollard style landscaping or path lighting, shall be included in plans submitted for a building permit. All wall-mounted lighting fixtures shall be clearly called out on building elevations included as part of working drawings. All wall-mounted lighting shall complement building architecture. The lighting schedule for the building shall include a graphic representation of the proposed lighting fixtures and cut-sheets on the submitted building plans. The selected fixture(s) shall be shielded to ensure that light is directed downward consistent with the requirements of the City's Night Sky Preservation standards contained in Chapter 17.23 of the Zoning Regulations. 5. Mechanical and electrical equipment shall be located internally to the building. With submittal ofworking drawings, the applicant shall include sectional views ofthe building, which clearly show the sizes of any proposed condensers and other mechanical equipment. If any condensers or other mechanical equipment is to be placed on the roof, plans submitted for a building permit shall confirm that parapets and other roof features will provide adequate screening. A line-of-sight diagram may be required to confirm that proposed screening will be adequate. This condition applies to both initial project construction and later building modifications and improvements. 6. A final landscaping plan, including irrigation details and plans, shall be submitted to the Community Development Department along with working drawings. The legend for the landscaping plan shall include the sizes and species of all groundcovers, shrubs, and trees with corresponding symbols for each plant material showing their specific locations on plans. 7. The location of any required backflow preventer and double-check assembly shall be shown on all site plans submitted for a building permit, including the landscaping plan. Construction plans shall also include a scaled diagram of the equipment proposed. Where possible, as determined by the Utilities Director, equipment shall be located inside the building within 20 feet of the front property line. Where this is not possible, as determined by the Utilities Director, the backflow preventer and double-check assembly shall be located in the street yard and screened using a combination of paint color, landscaping and, if deemed appropriate by the Community Development Director, a low wall. The size and configuration of such Page 24 of 150 Resolution No. ARC-1005-18 ARCH 2213-2015 (570, 578 & 590 Marsh & 581 Higuera Street) Page 5 equipment shall be subject to review and approval by the Utilities and Community Development Directors. 8. Plans submitted for a building permit shall include all details, cut sheets, dimensions, and specifications to ensure all materials, windows, and architectural details are of high quality and suitable for a Downtown development project. 9. Plans submitted for a building permit shall include window details indicating the type of materials for the window frames and mullions, their dimensions, and colors. Plans shall include the materials and dimensions of all lintels, sills, surrounds recesses and other related window features. 10. The project shall submit a separate application for a sign program for the site. The sign program shall include information on the sizes, locations, colors, materials, types, and illumination of all signage. Project signs shall be designed to be compatible with the architecture of proposed buildings and complement the site's setting. 11. The project shall install public art as part of the project in place of the in-lieu fee option. The public art application shall be submitted to the Community Development Director. Approval of public art shall be obtained prior to the issuance of a building permit. 12. The proposed project is permitted to unbundle parking for tenants of the project ( commercial and residential), however, they shall not sell parking (required or otherwise) to off-site users unless a Use Permit is approved per Chapter 17.16.060.F (Off-site Parking) of the Municipal Code. Unbundled parking is when the cost of parking is levied separately from the rent of residential and commercial tenants. Building Division -Community Development Department 13. All existing underlying property lines shall be merged through the voluntary merger process or may be included within a lot line adjustment or subdivision process. The lines shall be adjusted or merged prior to any construction permits unless otherwise approved for deferral by the Community Development Director. 14. A roof plan shall be submitted as part of the construction documents submitted for building permit application as none were incorporated in the entitlement set. Engineering Division -Public Works/Community Development Department 15. Projects involving the construction of new structures requires that complete frontage improvements be installed or that existing improvements be upgraded per city standard MC 12.16.050. 16. The building plan submittal shall show all new frontage along Marsh, Nipomo, and Higuera to be in accordance with City Engineering Standards for the Mission Sidewalk District of downtown. Page 25 of 150 Resolution No. ARC-I 005-18 ARCH 2213-2015 (570, 578 & 590 Marsh & 581 Higuera Street) Page6 17. The building plan submittal shall show and note any sections of damaged or displaced curb, gutter & sidewalk or driveway approach to be repaired or replaced to the satisfaction of the Public Works Department. 18. The building plan submittal shall include the dimensions and bearings for all property lines for reference. Any known property comer monuments shall be shown and noted on the plans for reference. Include the monument at the comer of Marsh and Nipomo. Monuments shall be preserved or re-established in accordance with current statutes. 19. The required public improvements may be included in the building permit plan submittal but will ultimately need to stand alone as a separate miscellaneous public improvement plan per City Engineering Standards with the standard signature cover sheet. Improvements located within the public right-of-way will require a separate encroachment permit and associated inspection fees. A separate plan review fee payable to the Public Works Department will be required for the Public Works Department review ofthe public improvements associated with the project. Said review fee shall be in accordance with the improvement plan review fee resolution in effect at the time of the plan submittal. Record drawings will be required at the completion of construction. 20. The building plan submittal or public improvement plans submittal shall include a complete design prepared by a licensed Civil Engineer. The plan shall include all existing and proposed improvements. The design shall show how drainage is being directed around the bulb out and able to maintain minimum flows in the street gutter without the need for a sidewalk underdrain. Drainage calculations may be required to confirm curb capacities and to evaluate any spread into the adjoining travel lanes. If gravity flows are not possible or are undesirable, the final design for either a sidewalk underdrain or additional catch basins shall be approved by the City Engineer. The bulb out shall be designed to the satisfaction of the Public Works Department. The transition from the widened sidewalk area back to the existing curb shall include a minimum inside radius and minimum outside radius per City Engineering Standards. A surface drainage strategy should be pursued for all areas of proposed sidewalk widening/bu! b-outs. 21. The project shall install two pedestrian level streetlights along the Nipomo frontage per City Engineering Standards in accordance with the City approved layout plan. The streetlight conduit shall be extended to the northerly limits of the project or PGE secondary point of connection, whichever is closer to the proposed third future light along the Nipomo frontage of 599 Higuera. 22. The applicant should consider providing secondary conduit to the proposed and/or existing street trees for future tree lighting. If tree lighting is proposed, the system components shall be installed in accordance with current City and Downtown Association (DA) guidelines and standards and shall be approved to the satisfaction of the City and the DA. 23. The improvement plan submittal shall show the existing and proposed street parking, signage, striping, and parking meter abandonments/relocations per city engineering standards. The Page 26 of 150 Resolution No. ARC-1005-18 ARCH 2213-2015 (570, 578 & 590 Marsh & 581 Higuera Street) Page 7 developer/contractor shall be responsible for all improvements including parking meter fees during construction. The demolition plan shall include a complete site inventory including all existing signage, parking meters, and furniture in the public right-of-way. 24. The contractor shall work with the affected businesses and provide a construction staging plan and schedule for review and approval by the City prior to encroachment permit issuance. The developer/contractor shall provide construction notification, project description, phasing and timing, and contact information to the Downtown Association and affected businesses to the satisfaction of the City. 25. A "sidewalk dining" permit and/or a "tables and chairs" permit shall be required for any dining in the public right-of-way. The necessary permits shall be completed to the satisfaction of the Community Development Director. 26. The building plan submittal shall show an 8' clear pedestrian path of travel void of all sidewalk obstructions along all street frontages in order to meet pedestrian level of service thresholds required for this area. 27. Any existing driveway approach that is not required for the new underground parking shall be abandoned. The existing driveway approach used for the new underground parking shall be upgraded per City and ADA Standards. The current City and ADA standard requires a 4' sidewalk extension behind the ramp. 28. Development of the driveway and parking areas shall comply with the Parking and Driveway Standards for dimension, maneuverability, materials, signing, and striping. The building plan submittal shall show all parking spaces that are adjacent to a post, column, or wall shall be one additional foot in width per City Engineering Standard 2220. 29. Provisions for trash, recycle, and green waste containment, screening, and collection shall be approved to the satisfaction of the City and San Luis Obispo Garbage Company. The respective refuse storage area and on-site conveyance shall consider convenience, aesthetics, safety, and functionality. Ownership boundaries and/or easements shall be considered in the final design. The building plan submittal shall show the proposed trash enclosure to comply with Engineering Standard 1010.B for drainage and water quality standards. 30. The building plan submittal shall include a complete site utility plan. All existing and proposed utilities along with utility company meters shall be shown. Existing underground dry utilities and services shall be shown along with any proposed alterations or upgrades. All work in the public right-of-way shall be shown or noted. 31. The applicant shall provide a copy of the Preliminary PGE design sketch to the engineer of record and City of San Luis Obispo for review and approval prior to final design. The final PGE handout package shall be reviewed by the engineer of record for consistency with the design and shall be approved by the City of San Luis Obispo. Page 27 of 150 Resolution No. ARC-I 005-18 ARCH 2213-2015 (570, 578 & 590 Marsh & 581 Higuera Street) Page 8 32. The building plan submittal shall include a final grading plan and drainage report for this project. The drainage report shall consider any historic offsite drainage tributary to this property that may need to be conveyed along with the improved on-site drainage. This development may alter and/or increase the storm water runoff from this site or adjoining sites. The improved or altered drainage shall be directed to the street and not across adjoining property lines unless the drainage is conveyed within recorded easements or existing waterways. 33. The project is located within a designated flood zone as shown on the Flood Insurance Rate Map (FIRM) for the City of San Luis Obispo. As such, any new or substantially remodeled structures shall comply with all Federal Emergency Management Agency (FEMA) requirements and the city's Floodplain Management Regulations per Municipal Code Chapter 17.84. 34. This property is located in an AO (2' depth) Flood Zone; the water surface or base flood elevation (BFE) of a 100-year storm is 2' above adjacent grade. The structure and building service equipment must be raised or floodproofed to an elevation that is at least one foot above the BFE or 3' above the highest adjacent grade. Additional freeboard to 2' above the BFE may result in additional structure protection and savings on flood insurance and is strongly encouraged. 35. The building plan submittal shall show the below grade parking structure to be dry floodproofed per City and FEMA standards. The elevator designs and construction shall comply with the most current FEMA Technical Bulletin. 36. The building plan submittal shall show compliance with the Post Construction Stormwater Requirements as promulgated by the Regional Water Quality Control Board for redeveloped sites. Include a complete Post Construction Stormwater Control Plan Template as available on the City's Website. 37. An operations and maintenance manual will be required for the post-construction stormwater improvements. The manual shall be provided at the time of building permit application and shall be accepted by the City prior to building permit issuance. A private stormwater conveyance agreement will be required and shall be recorded prior to final inspection approvals. Ifa direct connection to the public storm drain is proposed, an annual and recurring inspection fee will be required in accordance with the storm drain connection fee schedule in effect at the time of the permit approvals/connection. 38. The building plan submittal shall show all existing and proposed trees with a trunk diameter of 3" or greater. Offsite trees along the adjoining property lines with canopies and/or root systems that extend onto the property shall be shown or referenced. The plans shall note the disposition of all trees. Include the diameter and species of all trees. Tree canopies should generally be shown to scale for reference. The plan shall show all existing and proposed street trees. Page 28 of 150 Resolution No. ARC-I 005-18 ARCH 2213-2015 (570, 578 & 590 Marsh & 581 Higuera Street) Page 9 39. The building plan submittal shall show all proposed new street trees to be 24" box minimum. Tree wells, grates and guards shall be in accordance with City Engineering Standards. Tree species and planting requirements shall be per City Engineering Standards. 40. The City Arborist supports the proposed tree removals with compensatory tree plantings. Compensatory trees shall be provided at a 1 to 1 ratio. Compensatory trees (24" box) may be planted on-site, in the public sidewalk, or at specific empty tree wells within the Downtown area. Alternate planting locations outside of the Downtown shall be approved to the satisfaction of the City Engineer and City Arborist. 41. Tree protection measures for the existing neighboring Walnut, Redwoods, and Ficus street trees shall be implemented to the satisfaction of the City Arborist. Tree protection measures shall comply with City's Engineering Standard Specifications. The existing neighboring Walnut tree canopy shall be pruned to match the amount of root pruning required for the project. The City Arborist shall review and approve the proposed tree protection measures prior to commencing with any demolition, grading, or construction. The City Arborist shall approve any safety pruning, the cutting of substantial roots, or grading within the dripline of trees on the property or on adjacent properties. A city-approved arborist shall complete safety pruning. Any required tree protection measures shall be shown or noted on the building plans. Transportation Division -Public Works Department 42. The building plan submittal shall show details of any gating facilities for the parking structure access control. All clearances for the gating mechanicals shall be accommodated with minimum ramp width maintained for vehicle access. 43. The building plan submittal shall show all parking spaces comply with City Engineering Standards 2230, 2240 and 2250. 44. Parking for employees and residents shall be marked per the zoning regulations to the satisfaction of the Community Development Director and the Public Works Director. The sentence in the "Basis of Design for the Parking Structure Component", submitted 2/6/17, During the day when residents leave the facility to travel to work, that space is available to staff looking for parking" shall be deleted. 45. Building submittal shall show proposed signage for parking areas. Utilities Department 46. The project will be required to provide a plan for the disposal, storage, and collection of solid waste material for both the residential and commercial components of the project. The development ofthe plan shall be coordinated with San Luis Garbage Company. The plan must be submitted for approval by the City's Utilities Services Manager and the Community Development Director. Page 29 of 150 Resolution No. ARC-I 005-18 ARCH 2213-2015 (570, 578 & 590 Marsh & 581 Higuera Street) Page 10 47. In order to be reused, any existing sewer laterals proposed to serve the project must pass a video inspection, including repair or replacement, as part ofthe project. The CCTV inspection shall be submitted during the Building Permit Review Process for review and approval by the Utilities Department prior to issuance of a Building Permit. Existing laterals that are not proposed to be reused shall be abandoned at the City main consistent with City standards. 48. A new sewer lateral is proposed to serve the project. Any existing sewer lateral tied in along the Higuera, Nipomo, or Marsh Street project frontage must be abandoned at the main consistent with City standards as part of the project. Any sewer lateral that crosses one proposed parcel for the benefit ofanother shall provide evidence that a private utility easement appropriate for those facilities has been recorded prior to final Building Permit. 49. The property is served by a series of existing water meters. The project's Building Permit submittal shall clearly show the disposition of all existing water meters. For the proposed project, commercial and residential uses shall be metered separately. All residential units are to be individually metered. Privately owned sub-meters may be provided for residential condominiums upon approval of the Utilities Director or her/his designee. The CCR' s for the property/homeowner association shall require that the sub-meters be read by the association or a contracted service) and each condominium billed according to water use. Per Chapter 13 .4.120 of the City's Municipal Code, separate parcels will be supplied through individual water service connections and private service lines shall not cross parcel boundaries unless authorized by the Utilities Department. 50. During the declared drought emergency, the project's estimated total water use (ETWU) to support new landscaping shall not exceed 50 percent of maximum applied water allowance MAW A). Information shall be submitted during the Building Permit Review Process for review and approval by the Utilities Department prior to issuance of a Building Permit to support required water demand of the project's proposed landscaping. On motion by Commissioner Rolph, seconded by Commissioner Smith, and on the following roll call vote: AYES: NOES: REFRAIN: ABSENT: RECUSED: Commissioner Rolph, Commissioner Smith, Commissioner Nemcik, Vice-Chair Soll and Chair Wynn. Commissioner Beller None None Commissioner Root The foregoing resolution was passed and adopted this 5th day of March 2018. Do~ Architectural Review Commission Page 30 of 150 LT101 T R E E P R O T E C T I O N P L A N JM JM/AS LM N: 2 0 0 0 2 0 6 9 0 1 R S 2 0 5 8 1 H ig u e ra 5 9 0 M a rs h M ix e d U se C o n D o c s L a n d sc a p e A rc h ite c tu re C o n D o c s S h e e t F ile s L T 2 0 6 9 0 1 R S 2 1 d w g L T 10 1 O c t 0 7 2 0 2 1 9 4 5 a m jrm in n ic k PROJECT MANAGER DRAWN BY PROJECT NUMBER CHECKED BY SHEET OCTOBER 08, 2021 2069-01-RS21 DATE rrmdesign.com | (805) 543-1794 3765 S. Higuera, San Luis Obispo, CA 93401 NO.REVISION DATE 58 1 H I G U E R A S T R E E T SA N L U I S O B I S P O C A 9 3 4 0 1 Tree Tag Botanical Name Common Name Diameter at Breast Height (in.)Disposition 10 Melaleuca quinquenervia paperbark 10.0 11 12 13 14 15 16 Maclura pomifera osage orange 29.0 17 pittosporum 6.0 18 5.0 19 4.0 20 4.0 21 5.5 22 5.0 Remove 23 ash 21.5 24 15.5 Remove 25 jacaranda 11.75 27 28 bradford pear 5.5 Remove 29 blue gum 5.5 30 Mexican fan palm 22.75 Remove 31 21.75 32 5.5 Remove 33 11.25 34 Brisbane box 11.25 35 18.0 Remove 36 20.0 Remove 37 12.0 INDICATES AN EXISTING TREE TO BE REMOVED TREE TAG NUMBER QUANTITY 36 12 8 EXISTING PROTECT PROPOSED Remove Remove Remain REMOVE 24 Pittosporum sp. Fraxinus sp. Jacaranda mimosifolia NOT USED Pyrus calleryana 'Bradford' Washingtonia robusta Lophostemon confertus 26 black walnut 25.0Juglansnigra Melaleuca quinquenervia paperbark 9.0 Remove Melaleuca quinquenervia paperbark 13.0 Remove Melaleuca quinquenervia paperbark 8.5 Remove Melaleuca quinquenervia paperbark 10.0 Remove Melaleuca quinquenervia paperbark 4.25 Remove Remove RemovepittosporumPittosporumsp. pittosporumPittosporumsp. pittosporumPittosporumsp. pittosporumPittosporumsp. pittosporumPittosporumsp. ashFraxinussp. Remove Remain Remove Remove Remove Remove Remove Remove Pyrus calleryana 'Bradford' Mexican fanpalmWashingtoniarobusta Mexican fanpalmWashingtoniarobusta Mexican fanpalmWashingtoniarobusta BrisbaneboxLophostemonconfertus Indian laurelfigFicusmicrocarpa RemoveMelaleucaquinquenerviapaperbark NOTES 1. TREE INVENTORY, DISPOSITION, LOCATIONS, AND TAG NUMBERS PER APPROVED ENTITLEMENT DRAWINGS FOR THE SUBJECT PROPERTY, DATED 03/24/17 LEGEND 9 20.5 8 20.75 7 24.5 6 24.75 5 22.5 4 22.75 3 Sequoia sempervirens redwood 20.5 2 36.75 1 22.25 Remain 1"=20' Indian laurelfigFicusmicrocarpa Indian laurelfigFicusmicrocarpa Remain Sequoia sempervirens redwood Sequoia sempervirens redwood Sequoia sempervirens redwood Sequoia sempervirens redwood Sequoia sempervirens redwood Sequoia sempervirens redwood Remain Remain Remain Remain Remain Remain Remain Remain 0 20 40 60 feet TREE DISPOSITION TABLE EXISTING TREE INVENTORY PLAN CHECK #1 10/08/21 1 7UHH WR EH UHPRYHG Page 31 of 150 Page 32 of 150 Replacement tree well Page 33 of 150 Page 34 of 150 3203 LIGHTNING ST. SUITE 201 SANTA MARIA, CA 93455-1805 T: 805.349.9695 www.pleinairedg.com August 6, 2024 Mr. Walter Gault; Arborist City of San Luis Obispo Public Works Dept. 919 Palm Street San Luis Obispo, CA 93401-7314 RE: Removal Request for City Street Tree Located at 581 Higuera Dear Mr. Gualt: My client G3 Concepts has requested that I review the tree located at 581 Higuera St in the City of San Luis Obispo to determine if I can support removal of the tree. This City street tree is a Ficus macrocarpa ( https://selectree.calpoly.edu/tree-detail/609 ) commonly used in the Dowtown area. After reviewing the site conditions, the proposed building development and the amount of impacts to the tree I feel that the City would be best served by removal and replacement. I have come to that decision based on the following. 1.The tree has significantly outgrown the space it is planted in. There is a significant trip and fall hazard due to lifted sidewalks. There are patches of ac to reduce that hazard. But that is only a temporary fix and will need continued maintenance. The city is removing the street tree to the west because of a smaller trip and fall hazard. This one is much more significant. 2.The curb and gutter have been lifted also. There is a serious sharp edge on the curb that is a hazard to pedestrians and bicyclists. 3.The repairs needed to the sidewalk, curb and gutter will require a large amount of root pruning. It is unclear at this point without exploration how much that will destabilize the tree. Page 35 of 150 Page 2 of 2 In order to meet ADA compliance, the sidewalk will have to be lowered from its current state and this will require excavation of 10”-12” and root pruning to get to that grade. 4. The south facing façade of the building requires that caissons be drilled at the setback line of the building. This will also have an impact on the root structure. 5. The north side of the canopy will need to be pruned back 6’-8’ to clear the building face. This is a significant amount or canopy reduction that will not be able to grow back. Between the root pruning, caissons and canopy reduction there is the possibility that the tree becomes unbalanced and falls towards the street. My client is willing to remove the tree and plant two new ones similar to the ones directly across the street. Thereby helping to create a consistent street scene for the area and provide the next generation of trees for the city. I have attached pictures illustrating my comments and the original tree inventory for this project and tree removal application. Respectfully, Kevin J. Small PleinAire Design Group Landscape Architect CA-2929; NV-1180 ISA Certified Arborist WE-7333A American Society of Consulting Arborists CC (via e-mail): Attachment: site photos, tree inventory, removal application pleinaire420\Pleinaire Shared\Documents Files\Arborist Consulting\581 Higuera Street\581 Higuera tree removal request.docx Page 36 of 150 Lifted curb and sidewalk Page 37 of 150 Tree over gowing tree well Tree over gowing tree well Page 38 of 150 Approximate line of canopy removal Sharp edge hazard Page 39 of 150 Page 40 of 150 Proposed replacementplantingl "· -; ,-... -,======:==== 1,;==t--:-...:J I I ,, I Page 41 of 150 • • • • • • • • • • • ... • • • 1 From:Pennon, Matt Sent:Wednesday, March 4, 2026 2:44 PM To:Szentesi, Whit Cc:Erquiaga, Josh Subject:Re: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:! 00D46018MW9.!500Vq0dNG7F:ref ] Hey Whit, Did you ever get a response back on this email? Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Szentesi, Whit <wszentes@slocity.org> Sent: Wednesday, January 28, 2026 8:42 AM To: Montserrat Fallas Mora <montserrat.fallas@granicus.com>; Customer Care (Support) <Support@granicus.com> Cc: Vanessa Melgarejo <vanessa.melgarejo@granicus.com>; Erquiaga, Josh <jerquiag@slocity.org>; Pennon, Matt <mpennon@slocity.org> Subject: Re: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] Hi Monserrat, I wanted to follow up with you on this to see if your team has made any headway. Two questions: 1. What ADA compliance issues have you addressed for our website content management system and the current design/templates/coding? 2. Does Granicus have any tools to help ensure that any document uploaded to our Document Central is displayed to the public in an ADA compliant way? I'm CCing our IT Manager Josh Erquiaga and our Diversity Equity and Inclusion Manager Matt Pennon, as we are working together to help ensure that our website and all the documents on it are ADA compliant. 2 Perhaps we can get on a call to discuss a project plan to make this happen? Thanks, Whit Whit Szentesi pronouns she/her/hers Public Communications Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org To help prot ect you r priv acy, Micr osof t Of… To help prot ect you r priv acy, Micr osof t Of… To help prot ect you r priv acy, Micr osof t Of… To help prot ect you r priv acy, Micr osof t Of… To help prot ect you r priv acy, Micr osof t Of… Stay connected with the City by signing up for e-notifications From: Montserrat Fallas Mora <montserrat.fallas@granicus.com> Sent: Tuesday, December 2, 2025 1:04 PM To: Szentesi, Whit <wszentes@slocity.org>; Customer Care (Support) <Support@granicus.com> Cc: Vanessa Melgarejo <vanessa.melgarejo@granicus.com> Subject: RE: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] Hi Whit, I hope this message finds you well. Thank you for reaching out regarding the accessibility issues identified by Acquia Web Governance. I understand the urgency and the significance of addressing the 1.5 million issues, especially the 500,000 A-level issues crucial for ADA compliance. Please rest assured that I am currently working on your request. You can expect to hear from me in the following days with a comprehensive update on our progress and the next steps. Your patience and understanding are greatly appreciated as we work to resolve this matter. Should you have any immediate questions or need further clarification, please don't hesitate to reach out to me directly. Thank you for your cooperation. Best regards, Montserrat Fallas Customer Success Consultant P: 939-910-4023 ext. 97436 | E: montserrat.fallas@granicus.com 3 Book time to meet with me From: Szentesi, Whit <wszentes@slocity.org> Sent: Tuesday, December 2, 2025 2:04 PM To: Customer Care (Support) <support@granicus.com> Cc: Vanessa Melgarejo <vanessa.melgarejo@granicus.com>; Montserrat Fallas Mora <montserrat.fallas@granicus.com> Subject: Re: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] [CAUTION EXTERNAL EMAIL] I am not quite sure what you need from me. Please advise. This issue is still unresolved. Whit Szentesi pronouns she/her/hers Public Communications Manager Book time to meet with me To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Granicus Customer Support <support@granicus.com> Sent: Tuesday, December 2, 2025 12:47 AM To: Szentesi, Whit <wszentes@slocity.org> Cc: vanessa.melgarejo@granicus.com <vanessa.melgarejo@granicus.com>; montserrat.fallas@granicus.com <montserrat.fallas@granicus.com> Subject: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. You don't often get email from wszentes@slocity.org. Learn why this is important 4 Case Update Hello Whit, This is a gentle reminder regarding the response we shared with you yesterday. We are awaiting your feedback and would appreciate it if you could please respond at your earliest convenience. Thank you, Subash Sundaram Please visit our Granicus support portal and knowledge base at support.granicus.com to access training content and technical "how- to's." You can also view the current status of Granicus applications and services by visiting status.granicus.com. If you would prefer to respond through the Customer Support Community, follow link below: https://support.granicus.com/s/detail/500Vq00000dNG7F ref:!00D46018MW9.!500Vq0dNG7F:ref-#SLAE# --------------- Original Message --------------- From: Granicus Customer Support [support@granicus.com] Sent: 12/1/2025 12:04 PM To: wszentes@slocity.org Cc: vanessa.melgarejo@granicus.com; montserrat.fallas@granicus.com Subject: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. 5 Case Update Hello Whit, This is a reminder regarding the resolution shared with you yesterday. We hope the CSC has contacted you. If not, were you able to get in touch with them? We are awaiting your response. Thank you, Subash Sundaram Please visit our Granicus support portal and knowledge base at support.granicus.com to access training content and technical "how- to's." You can also view the current status of Granicus applications and services by visiting status.granicus.com. If you would prefer to respond through the Customer Support Community, follow link below: https://support.granicus.com/s/detail/500Vq00000dNG7F ref:!00D46018MW9.!500Vq0dNG7F:ref-#SLAE# --------------- Original Message --------------- From: Granicus Customer Support [support@granicus.com] Sent: 11/28/2025 10:15 AM To: wszentes@slocity.org Cc: vanessa.melgarejo@granicus.com; montserrat.fallas@granicus.com Subject: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. 6 Case Update Hello Whit, Thank you for your patience. We have initiated the service request in accordance with the requirements you provided, and it has now been forwarded to our Customer Success Consultant. They will be reviewing and handling this request moving forward. For your reference, here are the contact details of the Customer Success Consultant assigned to your case: Montserrat Fallas Email: montserrat.fallas@granicus.com Montserrat will be reaching out to you shortly. However, you may also contact her directly if you need any updates or have additional questions. Please let me know if there is anything else I can assist you with. Thank you, Subash Sundaram Please visit our Granicus support portal and knowledge base at support.granicus.com to access training content and technical "how- to's." You can also view the current status of Granicus applications and services by visiting status.granicus.com. If you would prefer to respond through the Customer Support Community, follow link below: https://support.granicus.com/s/detail/500Vq00000dNG7F ref:!00D46018MW9.!500Vq0dNG7F:ref-#SLAE# --------------- Original Message --------------- From: Granicus Customer Support [support@granicus.com] Sent: 11/27/2025 6:44 AM To: wszentes@slocity.org Cc: vanessa.melgarejo@granicus.com; montserrat.fallas@granicus.com Subject: Case Update: 07657782 - Granicus Support for Website ADA Compliance [ ref:!00D46018MW9.!500Vq0dNG7F:ref ] 7 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. Case Update Hello Whit, I hope you’re doing well. I wanted to let you know that we are currently checking with our internal team regarding your request. We will update you as soon as we hear back from them. Thank you for your patience. Best regards, Thank you, Subash Sundaram Please visit our Granicus support portal and knowledge base at support.granicus.com to access training content and technical "how- to's." You can also view the current status of Granicus applications and services by visiting status.granicus.com. If you would prefer to respond through the Customer Support Community, follow link below: https://support.granicus.com/s/detail/500Vq00000dNG7F ref:!00D46018MW9.!500Vq0dNG7F:ref-#SLAE# --------------- Original Message --------------- From: Szentesi, Whit [wszentes@slocity.org] Sent: 11/26/2025 10:16 PM To: support@granicus.com Subject: Re: Your Granicus Support Case #07657782 Has Been Created Per this support ticket, we use Acquia Web Governance (formerly Monsido) to scan our website for Accessibility issues. In the latest scan on 11/19, the tool found 1.5 MILLION issues affecting 4,995 pages. About 500k of these issues were A-level issues, and need to be fixed for us to meet the very basic standards in ADA compliance. Thanks, 8 Whit Whit Szentesi pronouns she/her/hers Public Communications Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org Stay connected with the City by signing up for e-notifications From: Granicus Customer Support <support@granicus.com> Sent: Tuesday, November 25, 2025 4:57 PM To: Szentesi, Whit <wszentes@slocity.org> Subject: Your Granicus Support Case #07657782 Has Been Created To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Granicus Case Created Hi Whit, Thank you for contacting Granicus Support. Your case has been created successfully. Case Reference: #07657782 Please include this number in any communication about your case. Our Technical Support Team will review your request and follow up with you shortly. For the fastest assistance: Log in to the Granicus Support Portal and use our Virtual Assistant feature. Chat provides quicker response times than email and ensures your case gets immediate attention, especially when time is critical. 9 Access your case here: Link to Case (Portal login required) Case Details:  Case #: 07657782  Status: New  Created On: 25 November 2025  Subject: Granicus Support for Website ADA Compliance Need a Support Portal account? You can register anytime by following these instructions. If you run into any issues during registration, reply to this email and we’ll assist you. Thank you for working with Granicus Support. --- Granicus Use Only: Case Thread ID: ref:!00D46018MW9.!500Vq0dNG7F:ref To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 2 Let me know what you think — I really appreciate you pulling this together. Madeline Kacsinta Assistant Director of Public Works Public Works 919 Palm, San Luis Obispo, CA 93401-3218 E MKacsint@slocity.org T 805.781.7094 slocity.org Stay connected with the City by signing up for e-notifications From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Tuesday, March 3, 2026 9:03 PM To: Cruce, Greg <gcruce@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Cc: Harvey, Billy <BHarvey@slocity.org>; Gault, Walter <wgault@slocity.org> Subject: RE: Union Square Trees This looks great, thank you. Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications From: Cruce, Greg <gcruce@slocity.org> Sent: Tuesday, March 3, 2026 8:59 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Cc: Harvey, Billy <BHarvey@slocity.org>; Gault, Walter <wgault@slocity.org> Subject: RE: Union Square Trees All, 3 I connected with Walter today regarding a response to Council regarding the public comment at the last Council meeting for the Marsh Street tree. To close the loop with Council, I plan to send the following email to Council tomorrow with attachments. Please let me know if there are any questions or concerns. Greg Cruce Deputy Director - Maintenance Operations Public Works Department 805.781.7264 gcruce@slocity.org From: Gault, Walter <wgault@slocity.org> Sent: Tuesday, February 24, 2026 2:40 PM To: Cruce, Greg <gcruce@slocity.org> Cc: Tway, Timothea (Timmi) <TTway@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Harvey, Billy <BHarvey@slocity.org> Subject: RE: Union Square Trees Hi Greg, Thank for you the background. Here’s 590 Marsh: Staff Report Planning Commission 12-10-2025 4 The San Luis Square project was approved with the requirement to improve the existing frontage along Marsh Street. The construction would now require at least a 1/3 of the tree’s canopy to be removed, exceeding municipal code limits, as well as significant root pruning to lower the grade of the sidewalk to meet standards. The Critical Root Zone (CRZ) would be further impacted by the drilling of caissons for the new structure at the back of sidewalk. The combination of canopy and root pruning is not compatible with tree retention because it would significantly impact the health of the tree and its stability. Please let me know next steps. Walter Gault Urban Forestry Program Coordinator / City Arborist Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E wgault@slocity.org T 805.781.7578 From: Cruce, Greg <gcruce@slocity.org> Sent: Thursday, February 19, 2026 9:11 AM To: Gault, Walter <wgault@slocity.org> Cc: Tway, Timothea (Timmi) <TTway@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Harvey, Billy <BHarvey@slocity.org> Subject: RE: Union Square Trees Walter, Here is some background on the tree removal at 578 Marsh to incorporate into the information on the tree at 590 Marsh. I’ll come by to discuss, and we can coordinate the response to Council. Thanks 578 Marsh Street Ficus Removal In 2024, the City received a claim for a trip-and-fall at a section of the sidewalk adjacent to 578 Marsh Street, which resulted in a settlement to the claimant in May of 2025. Public Works staff inspected the area after receiving the notice of claim and found significant deviations (see attached photos) that had been ramped during previous sidewalk inspections. Immediately adjacent to the base of the tree are two utility vaults (AT&T and PG&E), which create a challenge to traditional sidewalk ramping methods and increase the number of deviations due to the sidewalk panels being lifted by the Ficus tree’s surface roots around the vaults. Due to the conditions of the sidewalk and adjacent underground utilities, Public Works submitted a Tree Removal Application in February 2024, which was approved. The pending public improvements for the private development project at 590 Marsh require the developer to replace the sidewalk adjacent to the tree. Staff postponed the removal and chose to proceed closer to the start of the private development’s public improvement phase. Postponing the removal resulted in one sidewalk replacement paid for by the developer and allows the replacement of the tree to meet City standards by installing a tree grate. Staff is currently working with the developer on the timing of the tree removal. Greg Cruce Deputy Director - Maintenance Operations Public Works Department 805.781.7264 gcruce@slocity.org 5 From: Floyd, Aaron <afloyd@slocity.org> Sent: Wednesday, February 18, 2026 11:17 AM To: Cruce, Greg <gcruce@slocity.org>; Gault, Walter <wgault@slocity.org> Cc: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Union Square Trees https://pub-slocity.escribemeetings.com/Players/ISIStandAlonePlayer.aspx?Id=efb0832a-bb6f-48ea-80da- f0bc6543d565 53:00 on the video From: Cruce, Greg <gcruce@slocity.org> Sent: Wednesday, February 18, 2026 11:01 AM To: Floyd, Aaron <afloyd@slocity.org>; Gault, Walter <wgault@slocity.org> Cc: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Union Square Trees Aaron, I’m unaware of anything with union square or even what union square is. What part of the meeting was this mentioned in? I can go back and watch to get a better idea. Greg Cruce Deputy Director - Maintenance Operations Public Works Department 805.781.7264 gcruce@slocity.org From: Floyd, Aaron <afloyd@slocity.org> Sent: Wednesday, February 18, 2026 10:17 AM To: Cruce, Greg <gcruce@slocity.org>; Gault, Walter <wgault@slocity.org> Cc: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Union Square Trees Good morning, There was a conversation at Council last evening related to ficus trees on union square. We need to get something back to Council on this. Unfortunately – I really don’t know what they asked because I was deep in my notes on a transit issue. So – do either of you know of any issues here? And can we put together a high-level summary on this? I know – rough ask. Madeline had a lot better notes on this but she is out sick today, so I’m trying to cover for her. Thanks for anything you can offer. If you’re drawing a blank, I can go back and review the meeting video. Aaron 6 Aaron Floyd pronouns he/him/his Public Works and Utilities Director Public Utilities 879 Morro Street, San Luis Obispo, CA 93401-2710 E afloyd@slocity.org T 805.781.7205 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Mary Frances Coryell <maryfrances@citibot.io> Sent:Wednesday, March 4, 2026 12:06 PM To:Erquiaga, Josh Subject:Re: Intro: Public Meeting Translation & Remote Participation (CA Compliance) Attachments:KicknCountry92.5FMCallsSawyer (2) (1).mp3 Hi Josh, Did you find a vendor for this? If not, I have a new partner that I would be happy to introduce you too. In other news, our Refresh product for website freshness, accuracy, voice, and ADA compliance is live and performing incredibly well. Join us next week for this webinar. We continue to innovate and integrate. Check out this County Tax Collector. Ask it, "How much is my property tax?". Then use the address of 11617 E Norman Ave. Cool right?! Also, listen to the attached audio, which is a local radio show trying to break the Voice agent for Mt Pleasant SC. It's incredible quality and hilarious! Have a good afternoon! Thanks, Mary Frances -- Mary Frances Coryell Chief Revenue Officer 843-697-3073 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 2 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. On Jan 13, 2026, at 04:50 PM, Erquiaga, Josh <jerquiag@slocity.org> wrote: Thanks Anthony! Hi @maryfrances@citibot.io. I believe we’ve talked with Citibot in the past about potential add-ons to our website, but I would be interested in hearing more about translation options for meetings with both remote and in-person participation. Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Anthony Jamison <anthony@civstart.ventures> Sent: Tuesday, January 13, 2026 13:39 To: maryfrances@citibot.io; Erquiaga, Josh <jerquiag@slocity.org> Subject: Intro: Public Meeting Translation & Remote Participation (CA Compliance) 3 Josh — Happy New Year. I wanted to introduce you to Mary Frances Coryell, Chief Revenue Officer of Citibot. Given the new California requirements around remote public meeting participation and translation, and the near-term compliance pressure you flagged, I thought this would be a useful connection. Citibot works with cities addressing exactly this issue, supporting compliant, multilingual public meetings and resident participation while fitting into existing Teams and Zoom workflows. Mary Frances — Josh leads technology decisions for San Luis Obispo and is coordinating the city’s response to the new public meeting participation and translation mandates, including procurement and implementation considerations. I’ll let you both take it from here. Best, Anthony Anthony Jamison CEO Anthony@civstart.ventures 571.422.2105 ᐧ <image003.png> <image004.gif> 1 From:Thomas Smyth <thomas@concoursetech.com> Sent:Friday, February 27, 2026 11:06 AM To:Erquiaga, Josh Cc:Concourse Subject:RE: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Hi Josh, I hope all is well. I wanted to check in and see where you all are in your process. Please let me know if there's any other info we can help with. Thanks! Thomas On Thu, Jan 29, 2026 at 8:30 AM, Thomas Smyth <thomas@concoursetech.com> wrote: Thank you Josh! Sounds great. Thomas On Thu, Jan 29, 2026 at 11:14 AM, Josh Erquiaga <jerquiag@slocity.org> wrote: Hi Thomas, this is helpful. We’ll add it to the research we’re doing, and will reach out if we want to move forward with you on this. Thanks! Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Thomas Smyth <thomas@concoursetech.com> Sent: Wednesday, January 28, 2026 08:03 To: Erquiaga, Josh <jerquiag@slocity.org> 2 Cc: Concourse <sales@concoursetech.com> Subject: Re: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Hi Josh, Thanks again for meeting with us Monday! Please see an outside-view audit of all of the PDFs on your website here: https://slo.pdfdashboard.onconcourse.com/ I've attached a brief proposal summarizing what full remediation might look like. Happy to discuss further or scale up/down as needed. 3 Let us know if you have any questions. Thank you, and talk soon! Thomas On Thu, Jan 15, 2026 at 2:36 PM, Concourse <sales@concoursetech.com> wrote: Thank you Josh! I've gone ahead and just shared you an invite. 4 Please let me know if you have any questions. Best, Shirley – Concourse (formerly Coquina Labs) 169 Madison Ave, Suite 15520 New York, NY 10016 sales@concoursetech.com Office: 646-305-9964 Visit our website: https://www.concoursetech.com/ On January 15, 2026 at 1:55 PM EST jerquiag@slocity.org wrote: I have availability on Monday, the 26th, at 10 AM Pacific. Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Thomas Smyth <thomas@useconcourseai.com> Sent: Thursday, January 15, 2026 10:34 To: Erquiaga, Josh <jerquiag@slocity.org>; sales@concoursetech.com; thomas@concoursetech.com Cc: sales@concoursetech.com; thomas@concoursetech.com Subject: RE: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Thank you Josh- are you available anytime during the week of Jan 26th for a call? Thomas Smyth Founder & CEO Concourse 5 646-305-9964 169 Madison Avenue, Suite 15520 New York, NY 10016 On Thu, Jan 15, 2026 at 05:35 PM UTC jerquiag@slocity.org,sales@concoursetech.com,thomas@concoursetech.com <jerquiag@slocity.org,sales@concoursetech.com,thomas@concoursetech.com> wrote: Hi Thomas, We are working on compliance, but our deadline is April 2027. I’d be happy to do a quick call to understand what you might be able to provide. Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Thomas Smyth <thomas@useconcourseai.com> Sent: Wednesday, January 14, 2026 06:08 To: Erquiaga, Josh <jerquiag@slocity.org> Subject: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Hi Josh, We're doing PDF remediation work for SC DOT, Dakota County, MN, and other government clients to comply with the federal ADA deadline of April 24, 2026. I know this must be on your mind. If San Luis Obispo is working to meet the deadline, we'd be happy to prepare a proposal to help get this done quickly and efficiently. Are you available for a brief call? Best, Thomas Smyth Founder & CEO Concourse 646-305-9964 169 Madison Avenue, Suite 15520 New York, NY 10016 1 From:Gault, Walter Sent:Thursday, February 26, 2026 11:24 AM To:Kacsinta, Madeline; LaFreniere, Matt; Dadala, Hephzibah; Laplante, Emma; Savage, Melissa Cc:Munoz-Morris, Gabriel; Tway, Timothea (Timmi); Floyd, Aaron Subject:RE: Union Square - Trees on Marsh Hi All, Public Works requested the removal of a street tree at 578 Marsh and it was approved. G3 Concepts request the removal of a street tree at 590 Marsh and it was approved. Applicants are responsible for removal and meeting conditions of approval. It is up to the applicant to determine when the tree will be removed. Thank you, Walter Gault Urban Forestry Program Coordinator / City Arborist Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E wgault@slocity.org T 805.781.7578 From: Kacsinta, Madeline <MKacsint@slocity.org> Sent: Wednesday, February 25, 2026 4:37 PM To: LaFreniere, Matt <mlafreni@slocity.org>; Dadala, Hephzibah <HDadala@slocity.org>; Laplante, Emma <ELaplant@slocity.org>; Savage, Melissa <msavage@slocity.org>; Gault, Walter <wgault@slocity.org> Cc: Munoz-Morris, Gabriel <GMunoz@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Subject: RE: Union Square - Trees on Marsh Thanks, Matt. You’re right — we had previously been planning to remove the tree. What I’m trying to clarify now is whether we should be the ones removing it, or if this falls within the scope of the developer’s approved frontage improvements. At this stage, it seems unusual for the City to step in and complete work in that area if it is already part of their frontage obligations. Thanks for your help! Madeline Kacsinta Assistant Director of Public Works 2 Public Works 919 Palm, San Luis Obispo, CA 93401-3218 E MKacsint@slocity.org T 805.781.7094 slocity.org Stay connected with the City by signing up for e-notifications From: LaFreniere, Matt <mlafreni@slocity.org> Sent: Wednesday, February 25, 2026 3:15 PM To: Kacsinta, Madeline <MKacsint@slocity.org>; Dadala, Hephzibah <HDadala@slocity.org>; Laplante, Emma <ELaplant@slocity.org>; Savage, Melissa <msavage@slocity.org>; Gault, Walter <wgault@slocity.org> Cc: Munoz-Morris, Gabriel <GMunoz@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Union Square - Trees on Marsh Hi Madeline and Walt, I know the development team currently believes the City will remove one of the street trees. Walt, are you able to provide more information on the timing of the street tree removal requests and what was communicated? I can pass along any information to the development team, as needed. I’m anticipating they will say that one street tree removal is the City’s responsibility. This is what they mentioned in a previous project meeting, although I am not sure how they arrived at that conclusion. Thank you, Matt LaFreniere pronouns he/him/his Engineering Technician III Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From: Kacsinta, Madeline <MKacsint@slocity.org> Sent: Wednesday, February 25, 2026 10:31 AM To: LaFreniere, Matt <mlafreni@slocity.org>; Dadala, Hephzibah <HDadala@slocity.org>; Laplante, Emma <ELaplant@slocity.org>; Savage, Melissa <msavage@slocity.org> Cc: Munoz-Morris, Gabriel <GMunoz@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Union Square - Trees on Marsh 3 Hi Matt, Thank you for sending this over. After reviewing the plans, it appears the San Luis Square development is responsible for the frontage improvements along Marsh Street, including the sidewalk replacement within the limits I highlighted in my earlier email. Those frontage improvement limits span across both trees in question. I’m trying to understand why the developer is proposing to remove only one of the trees when both are located within their frontage improvement area. To bring the sidewalk into ADA compliance, the panels will need to be reconstructed and several utility boxes adjusted or replaced. Given the extent of the work required to meet current standards, it does not seem feasible for either tree to remain without compromising compliance. The only reason the City currently has plans to remove one of the trees is because of a prior trip-and-fall incident; a tree removal permit was submitted and has since been approved for that tree. However, from a frontage improvement standpoint, the developer would need to address both trees to fully reconstruct the sidewalk to standard. Given that the frontage improvements are the developer’s responsibility, I would prefer that they remove both trees as part of their project. The City’s approved tree removal permit could be utilized for the one tree, but the work itself should be completed under the development’s frontage improvements. Can you advise on how you would like us to proceed? Should we direct the developer to revise their plans accordingly? CCing Timmi for awareness and assistance while Gabe is out. 4 Best, Madeline Kacsinta Assistant Director of Public Works Public Works 919 Palm, San Luis Obispo, CA 93401-3218 E MKacsint@slocity.org T 805.781.7094 slocity.org 5 Stay connected with the City by signing up for e-notifications From: LaFreniere, Matt <mlafreni@slocity.org> Sent: Wednesday, February 18, 2026 8:56 AM To: Kacsinta, Madeline <MKacsint@slocity.org>; Dadala, Hephzibah <HDadala@slocity.org>; Laplante, Emma <ELaplant@slocity.org>; Savage, Melissa <msavage@slocity.org> Cc: Munoz-Morris, Gabriel <GMunoz@slocity.org> Subject: RE: Union Square - Trees on Marsh Hi Madeline, I had replied to this previously, but I guess it was too large of an attachment to go through. Here is a Google Drive link instead for the improvement plans, which include the Conditions of Approval: https://drive.google.com/file/d/1v7H1v3-E4H5vy_GWmkA6utKxrqxRs5lD/view?usp=sharing . Thank you, Matt LaFreniere pronouns he/him/his Engineering Technician III Community Development Engineering Development Review 919 Palm Street, San Luis Obispo, CA 93401-3218 E mlafreni@slocity.org T 805.781.7015 slocity.org Stay connected with the City by signing up for e-notifications From: Kacsinta, Madeline <MKacsint@slocity.org> Sent: Tuesday, February 17, 2026 6:27 PM To: LaFreniere, Matt <mlafreni@slocity.org>; Dadala, Hephzibah <HDadala@slocity.org>; Laplante, Emma <ELaplant@slocity.org>; Savage, Melissa <msavage@slocity.org> Cc: Munoz-Morris, Gabriel <GMunoz@slocity.org> Subject: RE: Union Square - Trees on Marsh Hi All, I wanted to follow-up on this, understanding that you all have heavy work-loads. Madeline Kacsinta Assistant Director of Public Works Public Works 6 919 Palm, San Luis Obispo, CA 93401-3218 E MKacsint@slocity.org T 805.781.7094 slocity.org Stay connected with the City by signing up for e-notifications From: Kacsinta, Madeline Sent: Tuesday, February 10, 2026 6:10 PM To: LaFreniere, Matt <mlafreni@slocity.org>; Dadala, Hephzibah <HDadala@slocity.org>; Ellsworth, Melissa <mellswor@slocity.org>; Laplante, Emma <ELaplant@slocity.org> Cc: Munoz-Morris, Gabriel <GMunoz@slocity.org> Subject: Union Square - Trees on Marsh Hi CDD Engineering Team, I hope you’re all doing well. I’m reaching out for some assistance while Gabe is out. I spoke with Timmi, and she suggested that the best path forward would be to coordinate directly with your team regarding frontage improvements associated with the Union Square development at the corner of Marsh Street and Nipomo Street. The project is moving forward with plans to remove and replace the sidewalk and complete frontage improvements along Marsh Street, which includes removal of a large tree. I met with Greg Cruce in Maintenance & Operations, and he shared that the developer is intending to remove and replace the sidewalk along Marsh all the way down to the property line between 570 and 578 Marsh. My first question is: can someone please confirm the Conditions of Approval and clarify the required limits of sidewalk removal and replacement along Marsh Street? 7 The reason I ask is that there is a second large tree on Marsh that is also significantly lifting the sidewalk due to root intrusion. If the developer is responsible for bringing the sidewalk into ADA compliance within that frontage area, it seems that removal of this second tree may need to be incorporated into the project as well. I’d appreciate your help confirming the required frontage limits and whether this additional tree removal would appropriately fall within the developer’s scope. Thank you in advance for your help. Madeline Kacsinta Assistant Director of Public Works Public Works 919 Palm, San Luis Obispo, CA 93401-3218 E MKacsint@slocity.org T 805.781.7094 slocity.org Stay connected with the City by signing up for e-notifications 1 Subject:Peer Networking: ADA Compliance Start:Tue 5/26/2026 2:30 PM End:Tue 5/26/2026 2:30 PM Recurrence:(none) Organizer:Alia Mendonsa There is strong demand for informaƟon sharing among organizaƟons working toward ADA compliance. This Ɵme is being established as an opportunity to connect with each other and share informaƟon about progress, challenges, vendor capabiliƟes, etc. Please feel free to forward this invitaƟon to any team members or peers you believe would be interested in joining us for this session. ________________________________________________________________________________ Microsoft Teams meeting Join: https://teams.microsoft.com/meet/26475055848115?p=FTRhDW8hIN7GrIJeOL Meeting ID: 264 750 558 481 15 Passcode: Gp6hq3M5 Need help? | System reference Dial in by phone +1 323-457-4931,,505888208# United States, Los Angeles Find a local number Phone conference ID: 505 888 208# Join on a video conferencing device Tenant key: teams@vc.infotech.com Video ID: 113 296 506 3 More info For organizers: Meeting options | Reset dial-in PIN ________________________________________________________________________________ 1 From:Jessica Crone <JCrone@cityofranchocordova.org> Sent:Monday, February 23, 2026 10:36 AM To:Erquiaga, Josh Subject:RE: MISAC & DX Hub Collabs No, I’ll be at Folsom Tech Week 3/3-3/6. 3/9 Anytime 3/10 9-10, 11-12:30, 1-3 3/12 1-3:30 3/13 9-4 Thank you, From: Erquiaga, Josh <jerquiag@slocity.org> Sent: Monday, February 23, 2026 10:30 AM To: Jessica Crone <JCrone@cityofranchocordova.org> Subject: RE: MISAC & DX Hub Collabs Do you have any availability on 3/3? The rest of this week, my schedule is packed. Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 2 From: Jessica Crone <JCrone@cityofranchocordova.org> Sent: Monday, February 23, 2026 09:26 To: Erquiaga, Josh <jerquiag@slocity.org> Subject: FW: MISAC & DX Hub Collabs Here’s my availability: 2/24 11:30-12:30, 1-2 2/26 8:30-10, 11-12 2/27 Anytime 3/2 10:30-12:30 Thank you 뇤눎눐눑눒눏 From: Kraker, Darren <dkraker@amazon.com> Sent: Monday, February 23, 2026 8:45 AM To: Erquiaga, Josh <jerquiag@slocity.org>; Osterbur, Nick <nosterb@amazon.com>; Jessica Crone <JCrone@cityofranchocordova.org> Cc: Martin, Rachel <rrachelm@amazon.com>; Shah, Shrey <sshreyy@amazon.com>; Ryan P. Matteson <rmatteso@calpoly.edu> Subject: Re: MISAC & DX Hub Collabs There has been a lot of activity with recent news last week. I have yet to validate the quality of the non- Adobr version. We should probably get the group back together to validate requirements and new options that exist in the marketplace. Jessica missed the past one so it would be great to hear from her directly. Josh can you coordinate some open times to meet on you and Jessica’s side and I’ll find a match on ours? Darren Kraker Sr Solutions Architect 3 Cal Poly Digital Transformation Hub (DxHub) Amazon Web Services | Worldwide Public Sector mobile - 805.215.2660 email - dkraker@amazon.com From: "Erquiaga, Josh" <jerquiag@slocity.org> Date: Monday, February 23, 2026 at 8:22 AM To: "Osterbur, Nick" <nosterb@amazon.com>, "Kraker, Darren" <dkraker@amazon.com>, Jessica Crone <JCrone@cityofranchocordova.org> Cc: "Martin, Rachel" <rrachelm@amazon.com>, "Shah, Shrey" <sshreyy@amazon.com>, "Ryan P. Matteson" <rmatteso@calpoly.edu> Subject: RE: [EXTERNAL] MISAC & DX Hub Collabs CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you can confirm the sender and know the content is safe. Hi All, Just checking in. Has progress been made on replacing the Adobe component of the ADA compliance checker? Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Osterbur, Nick <nosterb@amazon.com> Sent: Monday, January 12, 2026 14:53 To: Kraker, Darren <dkraker@amazon.com>; Erquiaga, Josh <jerquiag@slocity.org>; Jessica Crone <JCrone@cityofranchocordova.org> Cc: Martin, Rachel <rrachelm@amazon.com>; Shah, Shrey <sshreyy@amazon.com>; Ryan P. Matteson <rmatteso@calpoly.edu> Subject: Re: MISAC & DX Hub Collabs Whoops. Catching up, disregard my last one. From: "Kraker, Darren" <dkraker@amazon.com> Date: Monday, January 12, 2026 at 10:47 AM To: "Erquiaga, Josh" <jerquiag@slocity.org>, Jessica Crone <JCrone@cityofranchocordova.org>, "Osterbur, Nick" <nosterb@amazon.com> Cc: "Martin, Rachel" <rrachelm@amazon.com>, "Shah, Shrey" <sshreyy@amazon.com>, "Ryan P. Matteson" <rmatteso@calpoly.edu> Subject: Re: [EXTERNAL] MISAC & DX Hub Collabs Thanks for that Josh. I sent an invite for Wed 9:00 – 9:30. See you all then! 4 Darren Kraker Sr Solutions Architect Cal Poly Digital Transformation Hub (DxHub) Amazon Web Services | Worldwide Public Sector mobile - 805.215.2660 email - dkraker@amazon.com From: "Erquiaga, Josh" <jerquiag@slocity.org> Date: Monday, January 12, 2026 at 8:00 AM To: Jessica Crone <JCrone@cityofranchocordova.org>, "Osterbur, Nick" <nosterb@amazon.com> Cc: "Martin, Rachel" <rrachelm@amazon.com>, "Kraker, Darren" <dkraker@amazon.com>, "Shah, Shrey" <sshreyy@amazon.com>, "Ryan P. Matteson" <rmatteso@calpoly.edu> Subject: RE: [EXTERNAL] MISAC & DX Hub Collabs CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you can confirm the sender and know the content is safe. Hi Nick, Not sure if you responded to this, but I’m also available: 1/13 1 – 2 1/14 8:30 – 9:30 1/15 9:30 – 12 Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Jessica Crone <JCrone@cityofranchocordova.org> Sent: Wednesday, January 7, 2026 13:20 To: Osterbur, Nick <nosterb@amazon.com>; Erquiaga, Josh <jerquiag@slocity.org> Cc: Martin, Rachel <rrachelm@amazon.com>; Kraker, Darren <dkraker@amazon.com>; Shah, Shrey <sshreyy@amazon.com>; Ryan P. Matteson <rmatteso@calpoly.edu> Subject: RE: MISAC & DX Hub Collabs I’m available: 1/12 8:30-4 1/13 11-12, 1-2 1/14 8:30-9:30 1/15 9:30-12, 2-3 Thank you, 5 From: Osterbur, Nick <nosterb@amazon.com> Sent: Tuesday, January 6, 2026 3:02 PM To: Jessica Crone <JCrone@cityofranchocordova.org>; Erquiaga, Josh <jerquiag@slocity.org> Cc: Martin, Rachel <rrachelm@amazon.com>; Kraker, Darren <dkraker@amazon.com>; Shah, Shrey <sshreyy@amazon.com>; Ryan P. Matteson <rmatteso@calpoly.edu> Subject: Re: MISAC & DX Hub Collabs +shrey (student) +darren +ryan From: "Osterbur, Nick" <nosterb@amazon.com> Date: Tuesday, January 6, 2026 at 3:01 PM To: Jessica Crone <JCrone@cityofranchocordova.org>, "Erquiaga, Josh" <jerquiag@slocity.org> Cc: "Martin, Rachel" <rrachelm@amazon.com> Subject: Re: [EXTERNAL] MISAC & DX Hub Collabs Hi Jessica, I think I dropped the ball on this. Do you have some windows over the next week or 2? -Nick From: Jessica Crone <JCrone@cityofranchocordova.org> Date: Thursday, November 13, 2025 at 6:11 AM To: "Osterbur, Nick" <nosterb@amazon.com>, "Erquiaga, Josh" <jerquiag@slocity.org> Cc: "Martin, Rachel" <rrachelm@amazon.com> Subject: RE: [EXTERNAL] MISAC & DX Hub Collabs 6 CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you can confirm the sender and know the content is safe. Thanks for following up, Nick. I sincerely apologize for the delay in responding. I did bring this up with the MISAC Comms team in our last meeting & they seemed to be on board with collaborating. I fell short in sending them the draft write ups for review. I’ve sent them the info this morning & hoping to get their feedback on if any edits need to be made. In the meantime, yes – let’s discuss possible dates & keep the ball rolling. Here’s times I’m available. Hopefully, there’s a time that works for the group. 뇤눎눐눑눒눏 11/14 2-4 11/17 8:30-9 11/18 9-9:30 11/19 8:30-9 11/20 8:30-12 11/21 8-8:30, 1-4 Thank you, From: Osterbur, Nick <nosterb@amazon.com> Sent: Wednesday, November 12, 2025 1:39 PM To: Erquiaga, Josh <jerquiag@slocity.org>; Jessica Crone <JCrone@cityofranchocordova.org> Cc: Martin, Rachel <rrachelm@amazon.com> Subject: Re: MISAC & DX Hub Collabs Hi all, Bringing this back up to the top. 7 Can we schedule 30 min to discuss and acƟon? -nick From: "Osterbur, Nick" <nosterb@amazon.com> Date: Tuesday, October 21, 2025 at 4:03 PM To: "Erquiaga, Josh" <jerquiag@slocity.org>, "jcrone@cityofranchocordova.org" <jcrone@cityofranchocordova.org> Cc: "Martin, Rachel" <rrachelm@amazon.com> Subject: MISAC & DX Hub Collabs Hi Folks, AƩached are write ups that we brainstormed adverƟsing out through MISAC. 1) Call for business/mission/technical challenges MISAC wide 2) Call for volunteers to shape/prioriƟze those challenges in Spring ‘26 3) Call for interest in hybrid staff/student hackathon event (with DX Hub mentors) working on real problems (likely Spring ’26). I have no pride in the verbiage and format. Happy to have anyone change as needed. Happy to do a call to revise, help plan/resource and push get pushed out – ideally by December so we can start locking in dates and resources. Thank you much for the informaƟve Ɵme at the conference! Looking forward to next steps. -nick 1 From:George Attia <gattia@escribemeetings.com> Sent:Monday, February 23, 2026 8:52 AM To:Erquiaga, Josh Subject:eScribe Account Manager Check-in Flag Status:Completed Hello Josh I wanted to briefly follow up on my note regarding the DOJ’s updated ADA Title II requirements and the April 24, 2026 compliance deadline. Because this rule requires live and prerecorded public meeting video to include accurate closed captions, many organizations are starting to evaluate their current setup to ensure they’re aligned well ahead of the deadline. If closed captioning isn’t currently in place for your meetings, I’d welcome the chance to connect and walk through what this could look like for your team. Even a short conversation now can help avoid last- minute adjustments later. Would you have 20 minutes next week for a quick discussion? Please let me know if this is something you've already addressed, I'm happy to provide any info you need if there's and interest in an alternate solution. Appreciate your time, Book a meeting with me! To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. George Attia Client Development Specialist O: 905-305-3425 | M: 647-394-9463 email: gattia@escribemeetings.com Book a meeting with me! 1 From:Lehman, Chris Sent:Monday, February 23, 2026 12:59 PM To:Floyd, Aaron Cc:Scott, Shawna; Domini, Nickole Subject:RE: CMR to recruit Safety Manager Just rerouted this with updates. I added an introduction in the report describing what’s occurred since the original request in October. Chris Lehman Deputy Director - Wastewater Public Utilities 879 Morro st., San Luis Obispo, CA 93401-7314 E clehman@slocity.org T 805.781.7039 C slocity.org Stay connected with the City by signing up for e-notifications From: Floyd, Aaron <afloyd@slocity.org> Sent: Wednesday, February 11, 2026 11:09 AM To: Lehman, Chris <clehman@slocity.org> Cc: Scott, Shawna <sscott@slocity.org> Subject: FW: CMR to recruit Safety Manager Hi Chris – I rejected this per the strategy set out below. Sorry to ask you to re-write this again, but let’s include HR as the new manager and include the possibility of the position acting as the ADA officer. Thanks! For the next review, make mention that this has already been reviewed by the others and start with Nickole, then me, Scott, and Whitney. Thanks. Another step closer to done with this… From: Domini, Nickole <ndomini@slocity.org> Sent: Wednesday, February 11, 2026 10:50 AM To: Floyd, Aaron <afloyd@slocity.org>; Auslen, Kate <kauslen@slocity.org>; Scott, Shawna <sscott@slocity.org> Subject: RE: CMR to recruit Safety Manager I am supportive of this approach. I also love that you needed two screenshots … because it was so long! From: Floyd, Aaron <afloyd@slocity.org> Sent: Wednesday, February 11, 2026 10:49 AM 2 To: Domini, Nickole <ndomini@slocity.org>; Auslen, Kate <kauslen@slocity.org>; Scott, Shawna <sscott@slocity.org> Subject: CMR to recruit Safety Manager Hey All- This CMR and approval (screenshot below) have become so cumbersome that it will be difficult for Whitney to review. I’m thinking of Rejecting this and asking that we put together a cleaned up version for final review with just Scott and Whitney. The core questions of “why we need this” would remain the same; however, the outcome on supervision and the ability to potentially serve as the ADA coordinator should also be included. Thoughts on this before I hit Reject? Aaron 3 1 From:Bratton Riley <bratton@citibot.io> Sent:Friday, February 20, 2026 9:04 AM To:Erquiaga, Josh Subject:Live Webinar: Breaking Down the DOJ’s New ADA Requirements Hi Josh, We've been having a lot of conversations lately with local government leaders about the DOJ’s updated ADA rules and what the 2026 and 2027 deadlines actually mean in practice. The questions are practical and honest: Where do we actually start? How does WCAG 2.1 apply to our websites? What do we do about years of inaccessible PDFs and legacy content without overwhelming our teams? We understand the challenge, so we brought in ADA-certified accessibility leader Don Torrez to lead a practical conversation on March 10 at 10:00 AM PT / 1:00 PM ET. He’ll be joined by our Director of Technical Operations, Jordan Schinstock, for a live webinar focused on what the rule requires, key timelines, common risks (especially PDFs), and realistic first steps your team can take now. Whether you’re looking for guidance or exploring tools like Citibot Refresh, we’re committed to supporting you as you navigate these changes. We have been listening to you and want to help you! I’d love for you to join us. You can register here: [Registration Link] Hope to see you there, To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. *Need a demo? Book one with us.* To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To stop receiving these emails, click here 1 From:Dietrick, Christine Sent:Friday, February 20, 2026 10:31 AM To:Belghoul, Amel Subject:FW: Fremont Sign Update From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Thursday, February 19, 2026 8:52 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Leveille, Brian <bleveill@slocity.org>; Ian Livingston <ian@jaspacific.com>; Daniel, Josh <JDaniel@slocity.org>; Szentesi, Whit <wszentes@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Taffe, McKenzie <mctaffe@slocity.org>; Harris, Randy <rharris@slocity.org>; Leveille, Brian <bleveill@slocity.org> Subject: Fremont Sign Update BCC:Council_all Mayor Stewart and Councilmembers, It has been a very active few days as we work to address the safety concerns associated with the tower sign at the Fremont Theater following the failure of façade material on the sign earlier this week. Staff have met a number of times with the property owners (Rob and Steve Rossi), an engineer, building professionals, and historic preservation consultants to determine the safest and most appropriate path forward. I appreciate your patience with the length of this update, but I want to ensure you have a clear understanding of the situation. Safety Assessment and Immediate Actions Based on on-site evaluation by a licensed engineer, and confirmation by the City’s Building Official, portions of the cement façade on the tower blade sign have been determined to be unsafe. The extent of potential failure is unknown without further exploration; however, upon inspection, the façade material exhibits extensive full- thickness cracking and significant water saturation. The underlying metal lath system that holds the façade in place appears corroded, and the engineer also observed signs of corrosion in portions of the supporting steel frame that were visible at the time of inspection. There are concerns that additional façade material may fall from the sign if not removed. Given these conditions, the engineer has recommended removal of the compromised cement material to eliminate the public safety risk and allow further evaluation of the structural frame. The Building Official concurs with this recommendation. Removal efforts will focus on addressing unsafe material while preserving as much historic material as feasible, with removed elements retained for potential reuse where appropriate and practical. The project team and city did explore securing the cement façade in place temporarily, but this was determined to be infeasible and not likely to address the safety concerns in a meaningful way. Public Protection Measures and Access Out of an abundance of caution, the street and sidewalk adjacent to the theater remain closed. Staff are working closely with the property owner to reopen pedestrian access as soon as possible, potentially as early as tomorrow, through installation of protective measures that include:  Two protective pedestrian containers with lighting and ADA-compliant features  Scaffolding surrounding the tower sign  On-site security personnel to help ensure safe use of the pedestrian pathway A safety plan has been submitted to the City by the property owner and is being reviewed. 2 During the material removal phase, the street will remain closed until the engineer and Building Official confirm that there is no remaining risk to the public. The project team will provide daily updates to the City as work progresses. Once removal begins, the anticipated duration is approximately two to three weeks, depending on weather conditions and any unforeseen discoveries. Historic Preservation Coordination The property owners and City staff have engaged a highly qualified historic preservation consultant team to guide the work. Currently the goal is to remove the material necessary to ensure safety and assess structural integrity while retaining salvageable components for potential reuse, if practical. The Rossis have expressed a commitment to reconstructing and rehabilitating the sign in full compliance with historic preservation requirements. Luckily, we have been told that they have previously done work to fully map the exterior of this tower structure, and have copies of the original plans for the building, which will be helpful for reconstruction. Reopening and Business Impacts Once the damaged material has been removed and the structure is confirmed safe, the street will reopen and temporary pedestrian protection measures will likely no longer be needed. In the interim, staff and the property owners are coordinating with adjacent businesses on signage and messaging to reinforce that downtown businesses remain open and accessible. Long-Term Restoration The ultimate objective is complete restoration of the iconic tower sign consistent with its historic character, with the added benefit of improved safety. Planning and Building staff have already initiated discussions with the owners to facilitate the reconstruction process so that rehabilitation can proceed as quickly as possible once the structure is stabilized, while ensuring full compliance with applicable regulations and the city process for such an undertaking. Communications Recognizing the importance of this treasured landmark to the community, staff are preparing a press release and coordinated talking points to ensure clear public understanding of what has occurred, why these actions are necessary, and the path toward restoration. Our goal is proactive communication in advance of visible work activity. We know this will garner attention and want to make sure that the community understands what is happening. I will continue to keep you informed as conditions evolve. If there is a silver lining, it is that this beautiful building will get some of the TLC that it deserves. Please do not hesitate to contact me if you have any questions or would like additional information. Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Dietrick, Christine Sent:Friday, February 20, 2026 10:31 AM To:Symens, Sadie; Kersten, Markie Subject:FW: Fremont Sign Update From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Thursday, February 19, 2026 8:52 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Corey, Tyler <tcorey@slocity.org>; Leveille, Brian <bleveill@slocity.org>; Ian Livingston <ian@jaspacific.com>; Daniel, Josh <JDaniel@slocity.org>; Szentesi, Whit <wszentes@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Taffe, McKenzie <mctaffe@slocity.org>; Harris, Randy <rharris@slocity.org>; Leveille, Brian <bleveill@slocity.org> Subject: Fremont Sign Update BCC:Council_all Mayor Stewart and Councilmembers, It has been a very active few days as we work to address the safety concerns associated with the tower sign at the Fremont Theater following the failure of façade material on the sign earlier this week. Staff have met a number of times with the property owners (Rob and Steve Rossi), an engineer, building professionals, and historic preservation consultants to determine the safest and most appropriate path forward. I appreciate your patience with the length of this update, but I want to ensure you have a clear understanding of the situation. Safety Assessment and Immediate Actions Based on on-site evaluation by a licensed engineer, and confirmation by the City’s Building Official, portions of the cement façade on the tower blade sign have been determined to be unsafe. The extent of potential failure is unknown without further exploration; however, upon inspection, the façade material exhibits extensive full- thickness cracking and significant water saturation. The underlying metal lath system that holds the façade in place appears corroded, and the engineer also observed signs of corrosion in portions of the supporting steel frame that were visible at the time of inspection. There are concerns that additional façade material may fall from the sign if not removed. Given these conditions, the engineer has recommended removal of the compromised cement material to eliminate the public safety risk and allow further evaluation of the structural frame. The Building Official concurs with this recommendation. Removal efforts will focus on addressing unsafe material while preserving as much historic material as feasible, with removed elements retained for potential reuse where appropriate and practical. The project team and city did explore securing the cement façade in place temporarily, but this was determined to be infeasible and not likely to address the safety concerns in a meaningful way. Public Protection Measures and Access Out of an abundance of caution, the street and sidewalk adjacent to the theater remain closed. Staff are working closely with the property owner to reopen pedestrian access as soon as possible, potentially as early as tomorrow, through installation of protective measures that include:  Two protective pedestrian containers with lighting and ADA-compliant features  Scaffolding surrounding the tower sign  On-site security personnel to help ensure safe use of the pedestrian pathway A safety plan has been submitted to the City by the property owner and is being reviewed. 2 During the material removal phase, the street will remain closed until the engineer and Building Official confirm that there is no remaining risk to the public. The project team will provide daily updates to the City as work progresses. Once removal begins, the anticipated duration is approximately two to three weeks, depending on weather conditions and any unforeseen discoveries. Historic Preservation Coordination The property owners and City staff have engaged a highly qualified historic preservation consultant team to guide the work. Currently the goal is to remove the material necessary to ensure safety and assess structural integrity while retaining salvageable components for potential reuse, if practical. The Rossis have expressed a commitment to reconstructing and rehabilitating the sign in full compliance with historic preservation requirements. Luckily, we have been told that they have previously done work to fully map the exterior of this tower structure, and have copies of the original plans for the building, which will be helpful for reconstruction. Reopening and Business Impacts Once the damaged material has been removed and the structure is confirmed safe, the street will reopen and temporary pedestrian protection measures will likely no longer be needed. In the interim, staff and the property owners are coordinating with adjacent businesses on signage and messaging to reinforce that downtown businesses remain open and accessible. Long-Term Restoration The ultimate objective is complete restoration of the iconic tower sign consistent with its historic character, with the added benefit of improved safety. Planning and Building staff have already initiated discussions with the owners to facilitate the reconstruction process so that rehabilitation can proceed as quickly as possible once the structure is stabilized, while ensuring full compliance with applicable regulations and the city process for such an undertaking. Communications Recognizing the importance of this treasured landmark to the community, staff are preparing a press release and coordinated talking points to ensure clear public understanding of what has occurred, why these actions are necessary, and the path toward restoration. Our goal is proactive communication in advance of visible work activity. We know this will garner attention and want to make sure that the community understands what is happening. I will continue to keep you informed as conditions evolve. If there is a silver lining, it is that this beautiful building will get some of the TLC that it deserves. Please do not hesitate to contact me if you have any questions or would like additional information. Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Floyd, Aaron Sent:Friday, February 20, 2026 1:19 PM To:Schwartz, Luke Cc:Kacsinta, Madeline; Fukushima, Adam; Rice, Jennifer Subject:RE: [EXT]FW: Unsafe Route to School SLO Thanks Luke. This item was raised back in August and I just wanted to forward this over as we look to possible future opportunities / issues No action required at this time. From: Schwartz, Luke <LSchwart@slocity.org> Sent: Friday, February 20, 2026 1:11 PM To: Floyd, Aaron <afloyd@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Fukushima, Adam <AFukushi@slocity.org>; Rice, Jennifer <jrice@slocity.org> Subject: RE: [EXT]FW: Unsafe Route to School SLO Thanks, Aaron. There was a lot of background on this one and am happy to answer any future questions that arise. It should be noted that the approved CEQA document for the County Probation Building includes the following: From past discussions with the County, the potential path alignment could look something like this – but as I noted, the last link connecting down to Fixilini likely can never be made ADA-compliant due to topography. We would need to classify this connection as a “trail” rather than a formal Class I shared-use path. 2 The County doesn’t seem to have any idea on when Phase 2 of their development plans will be funded/scheduled, but if they would be open to dedicating the easement rights, this could be a city-led project if prioritized in the future. I’m not confident we’ll be able to make Johnson Avenue itself super low stress for walking/biking, so investing in parallel route may be the better strategy. Luke Schwartz Transportation Manager Public Works Transportation Planning/Engineering 919 Palm Street, San Luis Obispo, CA 93401-3218 E LSchwartz@slocity.org T 805.781.7190 slocity.org Report immediate concerns using the Ask SLO tool From: Floyd, Aaron <afloyd@slocity.org> Sent: Friday, February 20, 2026 12:50 PM To: Schwartz, Luke <LSchwart@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org> Subject: FW: [EXT]FW: Unsafe Route to School SLO 3 From: John Diodati <jdiodati@co.slo.ca.us> Sent: Friday, February 20, 2026 12:33 PM To: Floyd, Aaron <afloyd@slocity.org> Subject: FW: [EXT]FW: Unsafe Route to School SLO John Diodati Director Public Works, County of San Luis Obispo Tel: (805) 781-5252 | An APWA Accredited Agency SLOCounty.gov/PW From: Collins, Scott <SCollins@slocity.org> Sent: Thursday, August 7, 2025 11:00 AM To: John Diodati <jdiodati@co.slo.ca.us> Subject: RE: [EXT]FW: Unsafe Route to School SLO Thanks, John! I am going to talk with staff on our end and if I have any questions, I’ll reach out. May be a good idea to check out this site together if that would help. From: John Diodati <jdiodati@co.slo.ca.us> Sent: Thursday, August 7, 2025 10:51 AM To: Collins, Scott <SCollins@slocity.org> Subject: RE: [EXT]FW: Unsafe Route to School SLO I dug this graphic up as well. It was run by the city. The Bickel’s had not built their new home yet, at the time of this discussion and decision. 4 John Diodati Director Public Works, County of San Luis Obispo Tel: (805) 781-5252 | An APWA Accredited Agency SLOCounty.gov/PW 5 From: John Diodati Sent: Wednesday, August 6, 2025 6:04 PM To: Collins, Scott <SCollins@slocity.org> Subject: RE: [EXT]FW: Unsafe Route to School SLO Scott – I have quite a bit of history with this. It was discussed as we developed the Probation building, including meetings with Derek Johnson. The City’s ATP identifies this linkage as a Tier 3 (lowest priority and benefit). I think the Bickel’s are incorrectly identifying it as a “designated safe route to school”. I am not aware it has this designation. It is a low priority future project on the city’s ATP wish list. The concern at the time was the loss of a dirt trail across county property to the Fixlini easement. It was understood by the city we were not going to put a shared-use path through a highly secure facility like Probation. Our compromise was that we would preserve a linkage from Flora to the Fixlini easement via surface parking lots. That is the current and post construction plan. We have not intensified the use of this parking lot or added parking spaces. I even have a text from Derek saying “Nice!” in response to a picture I sent him of the linkage. He had a bicycle friend who lived on Flora and told me he rode it a few times. No concerns were raised. We plan on an update of the existing conceptual plan for this county campus which will most likely be a complete master plan. We communicated to the city that we are willing to consider a shared use path through the campus, but due to site constraints and the nature of other secure facilities on this campus, it may be a combination of sharrows, sidewalks and paths, similar to the connection of Iris and Breck at French Hospital. The update will help inform us on the feasibility of preserving the linkage. The current construction is most likely your project for the water line upgrade. Welcome Home is not in an area that I believe would impact the current linkage. I will make a site visit out there this week and report back if I feel anything has changed. Hope this information is helpful. Feel free to call or email back with any questions. 6 John Diodati Director Public Works, County of San Luis Obispo Tel: (805) 781-5252 | An APWA Accredited Agency SLOCounty.gov/PW From: Collins, Scott <SCollins@slocity.org> Sent: Wednesday, August 6, 2025 5:15 PM To: John Diodati <jdiodati@co.slo.ca.us> Subject: [EXT]FW: Unsafe Route to School SLO ATTENTION: This email DID NOT originate from County Staff. Please proceed with caution when interacting with any embedded links or attachments. FYI. From: Purrington, Teresa <TPurring@slocity.org> Sent: Wednesday, August 6, 2025 4:56 PM To: Collins, Scott <SCollins@slocity.org>; Schwartz, Luke <LSchwart@slocity.org> Subject: FW: Unsafe Route to School SLO From: Lori Bickel <lwbickel4@gmail.com> Sent: Wednesday, August 6, 2025 2:30 PM To: E-mail Council Website <emailcouncil@slocity.org> Subject: Fwd: Unsafe Route to School SLO Dear SLO City Council members and staff, With school starting in just two weeks, We are very concerned about the safety of the designated Safe Route to School near Bishop Street. Current construction has created significant hazards for pedestrians. Please see the details and suggested solution below—we believe this requires urgent attention. Sincerely, Lori Bickel lwbickel4@gmail.com Michael Bickel slomcb@me.com 1 From:Tway, Timothea (Timmi) Sent:Thursday, February 19, 2026 8:52 PM To:Tway, Timothea (Timmi) Cc:McDonald, Whitney; Collins, Scott; Corey, Tyler; Leveille, Brian; Ian Livingston; Daniel, Josh; Szentesi, Whit; Hermann, Greg; Taffe, McKenzie; Harris, Randy; Leveille, Brian Subject:Fremont Sign Update BCC:Council_all Mayor Stewart and Councilmembers, It has been a very active few days as we work to address the safety concerns associated with the tower sign at the Fremont Theater following the failure of façade material on the sign earlier this week. Staff have met a number of times with the property owners (Rob and Steve Rossi), an engineer, building professionals, and historic preservation consultants to determine the safest and most appropriate path forward. I appreciate your patience with the length of this update, but I want to ensure you have a clear understanding of the situation. Safety Assessment and Immediate Actions Based on on-site evaluation by a licensed engineer, and confirmation by the City’s Building Official, portions of the cement façade on the tower blade sign have been determined to be unsafe. The extent of potential failure is unknown without further exploration; however, upon inspection, the façade material exhibits extensive full- thickness cracking and significant water saturation. The underlying metal lath system that holds the façade in place appears corroded, and the engineer also observed signs of corrosion in portions of the supporting steel frame that were visible at the time of inspection. There are concerns that additional façade material may fall from the sign if not removed. Given these conditions, the engineer has recommended removal of the compromised cement material to eliminate the public safety risk and allow further evaluation of the structural frame. The Building Official concurs with this recommendation. Removal efforts will focus on addressing unsafe material while preserving as much historic material as feasible, with removed elements retained for potential reuse where appropriate and practical. The project team and city did explore securing the cement façade in place temporarily, but this was determined to be infeasible and not likely to address the safety concerns in a meaningful way. Public Protection Measures and Access Out of an abundance of caution, the street and sidewalk adjacent to the theater remain closed. Staff are working closely with the property owner to reopen pedestrian access as soon as possible, potentially as early as tomorrow, through installation of protective measures that include:  Two protective pedestrian containers with lighting and ADA-compliant features  Scaffolding surrounding the tower sign  On-site security personnel to help ensure safe use of the pedestrian pathway A safety plan has been submitted to the City by the property owner and is being reviewed. During the material removal phase, the street will remain closed until the engineer and Building Official confirm that there is no remaining risk to the public. The project team will provide daily updates to the City as work progresses. Once removal begins, the anticipated duration is approximately two to three weeks, depending on weather conditions and any unforeseen discoveries. Historic Preservation Coordination The property owners and City staff have engaged a highly qualified historic preservation consultant team to guide the work. Currently the goal is to remove the material necessary to ensure safety and assess structural integrity while retaining salvageable components for potential reuse, if practical. The Rossis have expressed a 2 commitment to reconstructing and rehabilitating the sign in full compliance with historic preservation requirements. Luckily, we have been told that they have previously done work to fully map the exterior of this tower structure, and have copies of the original plans for the building, which will be helpful for reconstruction. Reopening and Business Impacts Once the damaged material has been removed and the structure is confirmed safe, the street will reopen and temporary pedestrian protection measures will likely no longer be needed. In the interim, staff and the property owners are coordinating with adjacent businesses on signage and messaging to reinforce that downtown businesses remain open and accessible. Long-Term Restoration The ultimate objective is complete restoration of the iconic tower sign consistent with its historic character, with the added benefit of improved safety. Planning and Building staff have already initiated discussions with the owners to facilitate the reconstruction process so that rehabilitation can proceed as quickly as possible once the structure is stabilized, while ensuring full compliance with applicable regulations and the city process for such an undertaking. Communications Recognizing the importance of this treasured landmark to the community, staff are preparing a press release and coordinated talking points to ensure clear public understanding of what has occurred, why these actions are necessary, and the path toward restoration. Our goal is proactive communication in advance of visible work activity. We know this will garner attention and want to make sure that the community understands what is happening. I will continue to keep you informed as conditions evolve. If there is a silver lining, it is that this beautiful building will get some of the TLC that it deserves. Please do not hesitate to contact me if you have any questions or would like additional information. Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Schafer, Aaron Sent:Thursday, February 19, 2026 4:26 PM To:Cruce, Greg; Collins, Scott; Hyfield, Devin Subject:RE: No Kings event Yeah, if they don’t get a permit and decide to march, we'll need extra personnel to keep them on the sidewalks. This would also be the responsibility of the volunteers Becca would have on-site. If they cannot control the march, they will be the first ones cited for being in the road. We don’t ever want to get to this point, but unfortunately, we have. We would want to meet with the volunteers beforehand to let them know this expectation. Aaron Schafer Deputy Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E ASchafer@slocity.org T 805.594.8056 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re- transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: Cruce, Greg <gcruce@slocity.org> Sent: Wednesday, February 18, 2026 9:56 AM To: Collins, Scott <SCollins@slocity.org>; Hyfield, Devin <DHyfield@slocity.org>; Schafer, Aaron <ASchafer@slocity.org> Subject: RE: No Kings event Thanks for looping me in, Devin. The question is: If street closures are not planned, and a march occurs on sidewalks only, with all traffic signals obeyed, there would not be any traffic control requirements, but may still require some cost (please confirm). I really think it would depend on the route and crowd size. It would definitely require additional City resources, and I’m not sure we can pass along the costs. Looping Aaron for his thoughts, since it’s typically PD who is the lead on marches - @Schafer, Aaron Sorry for not having a clear answer on this. 2 Greg Cruce Deputy Director - Maintenance Operations Public Works Department 805.781.7264 gcruce@slocity.org From: Collins, Scott <SCollins@slocity.org> Sent: Wednesday, February 18, 2026 9:34 AM To: Hyfield, Devin <DHyfield@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: Re: No Kings event Thanks! If you think of other costs along those lines, please let me know. Get Outlook for iOS From: Hyfield, Devin <DHyfield@slocity.org> Sent: Wednesday, February 18, 2026 9:24:06 AM To: Collins, Scott <SCollins@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: RE: No Kings event Potentially A/V set up by a third party (ie Bill Gains) which they can get a quote for and if they plan to have any vendors selling which would require either a SLO Business License or single day vendor payment or if they have a food truck which would require fire permitting. Devin Hyfield Recreation Manager T 805.781.7295 From: Collins, Scott <SCollins@slocity.org> Sent: Wednesday, February 18, 2026 9:21 AM To: Hyfield, Devin <DHyfield@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: Re: No Kings event Thanks, Devin! Are there other event costs that aren’t accounted for here, that’s in the same category of porta potties (requirements by city)? Get Outlook for iOS From: Hyfield, Devin <DHyfield@slocity.org> Sent: Wednesday, February 18, 2026 9:05:06 AM To: Collins, Scott <SCollins@slocity.org>; Cruce, Greg <gcruce@slocity.org> Subject: FW: No Kings event I’ll try to assist with answering the questions and tag in Cruce as well. 1. The cost to march would include the traffic closures along the march route, which would vary in cost depending on the length of the march. If the assembly event in held within the park or courthouse setting, the encroachment application fee is applied to the rental and no additional encroachment application is require for the traffic route. 3 2. If street closures are not planned, and a march occurs on sidewalks only, with all traffic signals obeyed, there would not be any traffic control requirements, but may still require some cost (@Cruce, Greg please confirm) 3. If Mission Plaza or Mitchell Park is utilized, the encroachment application fee would cover both the rental of the park facility in addition to the march, but traffic cost would need to be considered. 4. Additional porto potties would need to be rented for the event. The City requires one urinal and one water closet for every 200 males and one water closet for every 100 females with at least one restroom for each gender to be ADA accessible. As there are restrooms at both Mission Plaza and Mitchell Park, less porto potties would be required. Devin Hyfield Recreation Manager T 805.781.7295 From: Becca SLO50501 < Sent: Wednesday, February 18, 2026 8:12 AM To: Collins, Scott <SCollins@slocity.org> Cc: Hyfield, Devin <DHyfield@slocity.org> Subject: Re: No Kings event Hello Scott, Thank you so much for this very clear and succinct summary of costs. I have a few quick questions before I present it to the organizing group on Wednesday evening: 1. Is there any additional cost for either march scenario? Those scenarios look like they cost the same as an expanded Courthouse protest so I wanted to be sure I wasn't missing something. 2. We do hear you that marches are hard, but if folks wanted to go that route, I'm assuming that this cost for a sidewalk march as opposed to closing a whole street. Is that correct? 3. Also, if we did the Madonna Plaza or Mitchell Park option with a march, would the total be the cost of the Downtown Loop March plus the facility rental? 4. Is there any other requirements in the permit process that we should plan for? for example, PortaPotties? Thank you again for this incredibly helpful spreadsheet, Becca Becca Carsel ( SLO 50501 On Tuesday, February 17th, 2026 at 6:06 PM, Collins, Scott <SCollins@slocity.org> wrote: Good evening, Becca! Thank you for your patience on this and for meeting with City leadership on this potential event last week. I have attached a spreadsheet of event costs. A quick overview of the information provided: the spreadsheet includes several different event scenarios from small footprint downtown to a larger footprint coupled with marching area. For each of these event scenarios, we include the costs that are borne by the event organizers and then there is a section of costs that are borne by the City but not passed on to the event organizers. This will help you all understand what is involved in terms of cost on your end, and the cost to the City, and by extension the community, for hosting larger events. We highly recommend two things 1) that we all have a follow-up meeting on this soon and 2) that you all do not include a street march in your planned event. The reasons are several, but 4 mainly marches in the street pose greater risks to attendees/community, are costly to the City/community, and impactful to local businesses, particularly in the instance street marches occur in the Downtown area. We can discuss this in more depth in our next meeting. In the meantime, please let me know if you have any questions about the spreadsheet. I would be happy to assist you with any of those. Thanks! -Scott Scott Collins pronouns he/him/his Assistant City Manager City Administration E SCollins@slocity.org T 805.781.7266 slocity.org Stay connected with the City by signing up for e-notifications 1 From:George Attia <gattia@escribemeetings.com> Sent:Tuesday, February 17, 2026 9:18 AM To:Erquiaga, Josh Subject:Quick Check-In: Closed Captioning & April 2026 DOJ Deadline Hello Josh⁠ I wanted to reach out with a quick heads up about an upcoming accessibility requirement that may affect your team. In April 2024, the Department of Justice finalized updates to ADA Title II that require state and local governments to ensure their digital content meets WCAG 2.1 AA standards. For organizations serving populations over 50,000, the compliance deadline is April 24, 2026. One key piece of this rule is that both live and prerecorded video with audio must include accurate closed captions — which includes public meetings and archived recordings. If you don’t currently have a closed captioning solution in place, now is a good time to start planning so there’s plenty of runway before the deadline. I’d love to set up a quick conversation to:  Talk through how this applies to your current meeting setup  Identify any potential gaps  Share a few straightforward options for implementing closed captioning Would you be open to a 20-minute chat in the next couple of days? Looking forward to connecting. Thanks Best regards, Book a meeting with me! To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. George Attia Client Development Specialist O: 905-305-3425 | M: 647-394-9463 email: gattia@escribemeetings.com Book a meeting with me! 2 1 From:Erquiaga, Josh Sent:Tuesday, February 17, 2026 8:14 AM To:Alia Mendonsa Subject:Tentative: Peer Networking: ADA Compliance 1 From:Brandon Carter <brandon.carter@wordly.ai> Sent:Tuesday, February 17, 2026 4:37 PM To:Erquiaga, Josh Cc:Purrington, Teresa Subject:Re: Wordly Proposal for City of San Luis Obispo's Translation Service Needs (11/12) Hi Josh, I appreciate the update. I just added a task for us to reconnect in late April so I'll plan for that. If you have any requests or questions in the interim, please let me know as I'd be happy to assist. Thank you and talk soon, Brandon Carter Territory Manager, Public Sector West (m) Upcoming OOO: 4/27-4/30 For non-urgent support requests, please contact Support@Wordly.AI For urgent support requests, please call +1 (650) 293-0427 Schedule time in my calendar here On Tue, Feb 17, 2026 at 2:31 PM Erquiaga, Josh <jerquiag@slocity.org> wrote: Hi Brandon, We’re working through possible solutions and policy with our Council over the next couple of months, which should provide some clarity for us. Let’s reconnect at the end of April. Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Brandon Carter <brandon.carter@wordly.ai> Sent: Thursday, February 12, 2026 10:02 2 To: Erquiaga, Josh <jerquiag@slocity.org>; Purrington, Teresa <TPurring@slocity.org> Subject: Re: Wordly Proposal for City of San Luis Obispo's Translation Service Needs (11/12) Hi Josh and Teresa, Are there any updates for our Wordly translation project? If not, when should we plan on reconnecting to pick this up? Kind regards, Brandon Carter Territory Manager, Public Sector West (m) Upcoming OOO: For non-urgent support requests, please contact Support@Wordly.AI For urgent support requests, please call +1 (650) 293-0427 Schedule time in my calendar here On Thu, Jan 22, 2026 at 9:44 AM Brandon Carter <brandon.carter@wordly.ai> wrote: Hi Josh and Teresa, As we approach the new calendar year, and new fiscal year in July, I wanted to reconnect with you to see when you'd like to pick up the discussion for our Wordly & The City of San Luis Obispo's translation, interpretation, and captioning initiative especially with the upcoming regulation(s) for ADA and SB707 coming online. Here are a few resources we've been putting together that I thought you might appreciate. 1. A refreshed quote: https://offers.wordly.ai/Hy27ic1lQZoRWmcnD 2. A resource we put together for our new 607/708 closed captioning capabilities to help with both english and translated broadcasts(audio) alongside the CCs. (Attached) 3. A video example of the Service-Counter/Front-Office use-case we've been supporting quite a bit lately for on-demand translation and to support Title VI: https://drive.google.com/file/d/1a- vEEeff3dlHicLiMkXR2jhDTvr4HHp_/view?usp=sharing 3 If you have any questions, needs from Wordly, or a good date you'd like to reconnect for then let me know and I can plan accordingly. You can always book time with me here as well < Schedule time in my calendar here > Thank you, Brandon Carter Territory Manager, Public Sector West (m) Upcoming OOO: For non-urgent support requests, please contact Support@Wordly.AI For urgent support requests, please call +1 (650) 293-0427 Schedule time in my calendar here On Thu, Nov 13, 2025 at 9:13 AM Brandon Carter <brandon.carter@wordly.ai> wrote: Hi Josh, SSO is currently available at the 500-hour volume, although I've received approval for SSO on orders with 250-hours as well. That being said, I am trying to get SSO added as a paid add-on for customers that don't need that many annual hours but I don't have a price just yet. Once I have some more conversations, I can let you know if that's been approved or not and what the price might look like. If there's anything else I can help with, then please let me know. Brandon Carter Territory Manager, Public Sector West (Cell) 4 Upcoming OOO: On Thu, Nov 13, 2025 at 8:24 AM Erquiaga, Josh <jerquiag@slocity.org> wrote: Hi Brandon, One question on the proposal. Would it be possible to add on SSO, and would that change our costs? Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Brandon Carter <brandon.carter@wordly.ai> Sent: Wednesday, November 12, 2025 16:08 To: Erquiaga, Josh <jerquiag@slocity.org>; Purrington, Teresa <TPurring@slocity.org> Subject: Wordly Proposal for City of San Luis Obispo's Translation Service Needs (11/12) Hi Josh and Teresa, It was great speaking with you both today so thanks again for taking the time to meet with me. Based on our conversation, Wordly could be a great fit to help your team at The City of San Luis Obispo improve your on demand translation capabilities for your public meetings. As a result, we can help you be compliant with SB707, alongside helping with ADA and Title VI if that's needed, and we can provide an easy solution to provide broad language access at a moment's notice to better support your communities. Here's the follow-up I mentioned I'd share which includes the quotes, next steps, and the resources.  Quotes option(s) below: 5 o 100-Hours of service and support for two simultaneous languages : https://offers.wordly.ai/Hy27ic1lQZoRWmcnD  Next Steps: o Seeing that this initiative isn't urgent until next year, we'll look to hear back from you after you've had a moment to discuss Wordly and possible next steps. I have an option below for you though. 1. Is there a good date I should check back in with you? o A common next step I'll see occur, and often suggest, is a free proof of concept to test Wordly in a live scenario. It's a great way to feel out what's possible through the Wordly service compared to today, and against your goals for this initiative. o Timeline targeted : By June 30th, 2026 o When the timing is right, I can connect with your SHI partner to get our quote onto a national gov contract.  Resources: o A link to the 67 supported attendee languages and the 60 supported speaker languages for Wordly o A copy of the Wordly slides from today's demo in case you'd like to review them in the future. o In-person set-up guide which includes the irig2 and 1/4" speaker cable links : https://help.wordly.ai/in-person-av-setup-guide o Help Guide for RTMP: https://help.wordly.ai/rtmp-streaming o Help Guide for The Zoom Integration: https://help.wordly.ai/zoom Let me know how I can assist you with any next steps you're considering. You can also schedule time with me anytime through this link <schedule time with me>. Regards, Brandon Carter Territory Manager, Public Sector West (Cell) Upcoming OOO: Schedule time with me Learn about Wordly's Real-time AI translation capabilities here 6 Houses of Worship 608/708 Closed Captions for Government Broadcasts Multilingual Requirement: If your entity broadcasts of ficially in more than one language, you are required to of fer simultaneous closed captioning for each language track. Closed Captions: Regulations now favor closed captions that allow users to customize font size, color, and visibility to suit their specific accessibility needs. The Hardware Challenge Many government entities operate within complex streaming environments. Integrating modern, multi-language data into these existing workflows often presents significant technical hurdles and high costs. The Wordly Solution We of fer a vendor-neutral, hardware-agnostic AI integration that upgrades your existing infrastructure to full compliance. © 2026 Wordly, Inc. | www.wordly.ai Captioning RequirementsCaptioning Requirements New ADA Title II regulations require all public entities serving populations over 50,000 to implement compliant closed captioning by April 24, 2026. ADA Updates The Department of Justice has issued its final ruling on Title II of the Americans with Disabilities Act (ADA). State and local governments must ensure all web content and live streams meet WCAG 2.1 Level AA standards. This directive introduces two significant technical challenges for current broadcast workflows: Houses of Worship © 2026 Wordly, Inc. | www.wordly.ai Wordly Caption Control Wordly Caption Control Accurate multilingual captions for broadcast workflows. Broadcast Integration While many systems support external captioning inputs, our custom application streamlines the process by integrating automated transcription and translation directly into your existing hardware workflow, reducing the need for manual intervention. AI Transcription: Wordly captures audio and processes it via advanced AI to generate accurate text in real-time. Hardware: Application pushes the formatted data into your local broadcast encoder using specific profile required by your hardware. The result is CEA-608/708 Closed Captions embedded directly into your broadcast. Wordly Caption Control lets you easily manage multilingual sessions. Once a session is star ted, you can monitor from the dashboard and switch between languages. Includes select languages and full encoder suppor t. © 2026 Wordly, Inc. | www.wordly.ai Optimized for Accuracy Gover nment entities require an accurate of ficial record. Our solution prioritizes the integrity of the transcript, ensuring you meet DOJ compliance standards. Already in UseAlready in Use See how major government entities are leveraging this solution to ensure fiscal responsibility and regulatory adherence ahead of the 2026 deadline. Large State Government The Challenge: The state had never used captioning for their legislative streams. They discovered their existing tech could not inser t closed captions into live video, stalling a critical accessibility project. The Solution: Rather than authorizing a complete infrastr ucture overhaul, we integrated a cost-effective encoder paired with Wordly Caption Control. The Outcome: Transitioned to an on- demand ser vice using existing hardware, enabling 24/7 legislative captions in dozens of languages. This ensures constant coverage while eliminating manual scheduling, breaks, and over time costs. Case Studies Major West Coast City The Challenge: Ser ving a diverse constituent base, this city broadcasts of ficially in both English and Spanish. The new DOJ rule mandated that both audio tracks feature simultaneous closed captioning. The Solution: Utilizing our custom profile for their existing hardware, we successfully routed simultaneous English and Spanish AI captions into their broadcast signal. The Outcome: The city now provides true CEA-608 captions for both languages, meeting the strictest interpretation of the ADA requirements well ahead of the federal deadline. Schedule a captioning compliance review ⟶ 1 From:City of San Luis Obispo <communications@slocity.org> Sent:Saturday, February 14, 2026 9:00 AM To:Erquiaga, Josh Subject:SLO in Motion Update – February 14, 2026 View this email in your browser To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. SLO in Motion Update – February 14, 2026 Upcoming weather to pause paving on Tank Farm Road. Post Date: 02/14/26 at 9:00 a.m. Pausing Work Due to Rain Rainy conditions in the upcoming weeks will delay work on all SLO in Motion projects, including Transportation, Pavement, & Mobility Improvements. Work is anticipated to resume once weather conditions improve. To prepare for this week’s storm, we recommend looking at the types of flood risks in your area. To read more storm preparation tips, please visit www.slocity.org/prepare. Completed Work We’ve finished repaving Sacramento Drive from Industrial Way to Via Esteban to extend the life of the pavement surface and to improve pedestrian safety and visibility. 2 Improvements include:  8 updated non-compliant curb ramps and 1 new ADA-compliant curb ramp to improve accessibility.  7,544 tons of asphalt as part of the roadway reconstruction.  2,500 linear feet of paved roadway (approximately 92,500 square feet of new pavement).  1,272 linear feet of buffered bike lanes to improve safety and comfort for cyclists.  1,150 square feet of green bike lane markings to improve visibility. To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. An image of completed paving and striping work on Sacramento Drive. Work Resuming after Rainy Weather: To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. Work to upgrade and add more safety improvements to key streets and intersections is still underway. Tank Farm Road: We expect to continue grinding and paving work from Wavertree Street to Poinsettia Street as we make our way towards Broad Street. We’ll be working on one side of the road at a time and will maintain traffic flowing in two directions. Commuters can expect traffic delays due to flagging, lane closures and shifting. Please drive carefully through the work zone, plan for extra travel time, take alternative routes, and share this information with your neighbors. To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. A picture of pavement work on Tank Farm Road. 3 To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. Work will be continuing on-site for the Mission Plaza Enhancement Project. Commuters can expect traffic delays due to a road closure with detours, flagging, and construction trucks entering and leaving the area. Pedestrians can now access the sidewalk near the construction but can expect intermittent detours. For more information about the Plaza Project, please visit www.slocity.org/missionplaza. To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. We are continuing sidewalk and landscaping work as part of the Cultural Arts District Parking Garage. We’re continuing utility and signage work on Palm, Nipomo, and Monterey Streets. During work Palm, Nipomo, and Monterey Streets are expected to be open, and commuters can still expect minor traffic delays due to intermittent flagging and lane shifting. To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.  Striping renewal of San Luis Drive, Foothill Boulevard, and Marsh Street  Night work on Tank Farm Road from Broad Street to Poinsettia Street  Street and sidewalk repairs throughout the City where recent utility work was completed  Electrical work at the intersection of South & King Streets Please keep an eye out for orange cones and active construction sites and remember to: Allow Extra Travel Time: Due to ongoing construction, it's a good idea to allow for extra travel time when navigating these areas. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.watchface icon 4 Slow Down for Construction Crews: Remember to reduce your speed and exercise caution when driving through construction zones. Our dedicated crews are working diligently to make San Luis Obispo safer for everyone. While exact schedules are subject to change due to weather or other unplanned conditions, the City of San Luis Obispo is committed to keeping the community informed as construction progresses. Your support and patience have been invaluable as we work to enhance the transportation options in San Luis Obispo. Thank you! Other Construction and Traffic Impacts Every week, we post current traffic updates and road closure information for all Public Works projects happening in San Luis Obispo. Follow these updates on our Construction and Traffic Updates webpage. To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. We want to hear from you and keep you informed. Below are a few ways to stay involved with these projects. Ways to Stay Informed Website: www.slocity.org/SLOinMotion e-Notifications: www.slocity.org/Subscribe Social Media: Follow the hashtag #SLOinMotion on Instagram and X (formerly Twitter). Contact Us Email us: sloinmotion@slocity.org Phone: 805-783-7887 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Traffic cone icon 5 Copyright © 2026 City of San Luis Obispo, All rights reserved. You are receiving this message because you provided your email address via a city service, event, or program. Our mailing address is: City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 Add us to your address book Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 1 From:Erquiaga, Josh Sent:Thursday, February 12, 2026 9:48 AM To:Szentesi, Whit; Pennon, Matt Subject:RE: Reminder: 3CMA Webinar Series: Three Things Government Communicators Need to Know About Digital Accessibility starts in 1 day I think I can attend – do you have a link to the registration page? Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Szentesi, Whit <wszentes@slocity.org> Sent: Thursday, February 12, 2026 09:22 To: Pennon, Matt <mpennon@slocity.org>; Erquiaga, Josh <jerquiag@slocity.org> Subject: Fw: Reminder: 3CMA Webinar Series: Three Things Government Communicators Need to Know About Digital Accessibility starts in 1 day FYI I will be attending this, but I think the third-party and contractual liability part might be good for you too, Josh. Since we have a lot of web-based tools we use via contract/license that are public facing, how can we be assured that they are ADA compliant? Thanks, Whit Whit Szentesi pronouns she/her/hers Public Communications Manager City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org Stay connected with the City by signing up for e-notifications From: Scott Lehtonen <no-reply@zoom.us> Sent: Thursday, February 12, 2026 8:13 AM To: Szentesi, Whit <wszentes@slocity.org> 2 Subject: Reminder: 3CMA Webinar Series: Three Things Government Communicators Need to Know About Digital Accessibility starts in 1 day Hi Whitney Szentesi, This is a reminder that your webinar will begin in 1 day: 3CMA Webinar Series: Three Things Government Communicators Need to Know About Digital Accessibility Date & Time Feb 13, 2026 11:30 AM Eastern Time (US and Canada) Webinar ID 867 2423 4979 Description In an era where digital tools are essential for education, employment, and public services, accessibility is no longer option al—it is a fundamental human and civil right. In this session, we’ll help you move from potential panic to feeling prepared, with a comprehensive look at the shifting legal landscape, including upcoming 2026 and 2027 Title II Americans with Disabilities Act deadlines. The focus will advance beyond simple compliance to understand the "ROI" of inclusion: reaching a broader audience, r educing legal liability, and removing systemic barriers. Through practical examples of accessible text, video, and social media, attendees will learn how to audit their current 3 output and implement a strategic plan that ensures no citizen is left behind. By the end of this session, participants will be able to: • Navigate ADA Title II Compliance and Timelines • Apply appropriate digital accessibility standards to the services your government provides • Identify at least four techniques that can be immediately applied to improve digital accessibility • Manage Third-Party & Contractual Liability Note: This is a 1.5-hour webinar to allow time for hands-on demonstrations of tips and techniques you can use to enhance accessibility and save time. About the Speaker Dr. Ann Knettler serves as the vice president of consulting for GrackleDocs, a world leader in digital accessibility. An acce ssibility strategist with over 19 years of experience as an ADA and 504 Compliance Officer, government and global policy advisor, a nd strategic planning professional, Ann is a sought-after speaker and educator. As a member of W3C and the PDF Association, Ann actively serves on the working groups for the Web Content Accessibility Guidelines (WCAG) and PDF/UA. A published researcher, she presents and consults globally. Ann is an active faculty member in the Doctor of Education in Educational Leadership and Master of Public Administration Programs at Delaware State University. Google Calendar Outlook Calendar(.ICS) Yahoo Calendar cancel your registration at any time. Please submit any questions to: webinar@3cma.org WAYS TO JOIN THIS WEBINAR Join from PC, Mac, iPad, or Android Join Webinar If the button above does not work, paste this into your browser: https://us02web.zoom.us/w/86724234979?tk=HgCpVP9-_eia00_hRBtCvr2jGvVArQEzZ2VyRQuwA0Y.DQkAAAAUMSrO4xZjaUlXbmRJd1NDLWlOd1lRdTM yemRRAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA&uuid=WN_NII5Pb3WTVCU_iAtEAa9QQ To keep this webinar secure, do not share this link publicly. Join via audio 4 US: +1 253 205 0468 or +1 253 215 8782 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 346 248 7799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 646 931 3860 or +1 669 444 9171 or +1 669 900 6833 or +1 689 278 1000 or +1 719 359 4580 or +1 929 205 6099 More International numbers 867 2423 4979 +1.888.799.9666 Copyright ©2026 Zoom Video Communications, Inc. Visit Zoom.us 55 Almaden Blvd San Jose, CA 95113 You're receiving this email because you are registered for an event hosted by webinar@3cma.org. To stop receiving event communications from 3CMA, Unsubscribe To unsubscribe, [Click here] 1 From:Pennon, Matt Sent:Thursday, February 12, 2026 9:28 AM To:Szentesi, Whit; Erquiaga, Josh Subject:Re: Reminder: 3CMA Webinar Series: Three Things Government Communicators Need to Know About Digital Accessibility starts in 1 day Whit, Do you want me to attend or maybe we just connect after? Matt Pennon pronouns he/they Diversity, Equity, and Inclusion Manager To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo City Administration E mpennon@slocity.org T 805.781.7073 C 805.503.5722 slocity.org To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.YouTube To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Twitter To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.LinkedIn Stay connected with the City by signing up for e-notifications From: Szentesi, Whit <wszentes@slocity.org> Sent: Thursday, February 12, 2026 9:22:05 AM To: Pennon, Matt <mpennon@slocity.org>; Erquiaga, Josh <jerquiag@slocity.org> Subject: Fw: Reminder: 3CMA Webinar Series: Three Things Government Communicators Need to Know About Digital Accessibility starts in 1 day FYI I will be attending this, but I think the third-party and contractual liability part might be good for you too, Josh. Since we have a lot of web-based tools we use via contract/license that are public facing, how can we be assured that they are ADA compliant? Thanks, Whit Whit Szentesi pronouns she/her/hers Public Communications Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 2 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Scott Lehtonen <no-reply@zoom.us> Sent: Thursday, February 12, 2026 8:13 AM To: Szentesi, Whit <wszentes@slocity.org> Subject: Reminder: 3CMA Webinar Series: Three Things Government Communicators Need to Know About Digital Accessibility starts in 1 day To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Hi Whitney Szentesi, This is a reminder that your webinar will begin in 1 day: 3CMA Webinar Series: Three Things Government Communicators Need to Know About Digital Accessibility Date & Time Feb 13, 2026 11:30 AM Eastern Time (US and Canada) Webinar ID 867 2423 4979 Description In an era where digital tools are essential for education, employment, and public services, accessibility is no longer option al—it is a fundamental human and civil right. In this session, we’ll help you move from potential panic to feeling prepared, with a comprehensive look at the shifting legal landscape, including upcoming 2026 and 2027 Title II Americans with Disabilities Act deadlines. The focus will advance beyond simple compliance to understand the "ROI" of inclusion: reaching a broader audience, reducing legal liability, and removing systemic barriers. Through practical examples of accessible text, video, and social media, attendees will learn how to audit their current output and implement a strategic plan that ensures no citizen is left behind. By the end of this session, participants will be able to: • Navigate ADA Title II Compliance and Timelines • Apply appropriate digital accessibility standards to the services your government provides • Identify at least four techniques that can be immediately applied to improve digital accessibility • Manage Third-Party & Contractual Liability Note: This is a 1.5-hour webinar to allow time for hands-on demonstrations of tips and techniques you can use to enhance accessibility and save time. About the Speaker Dr. Ann Knettler serves as the vice president of consulting for GrackleDocs, a world leader in digital accessibility. An acce ssibility strategist with over 19 years of experience as an ADA and 504 Compliance Officer, government and global policy advisor , and strategic planning professional, Ann is a sought-after speaker and educator. 3 As a member of W3C and the PDF Association, Ann actively serves on the working groups for the Web Content Accessibility Guide lines (WCAG) and PDF/UA. A published researcher, she presents and consults globally. Ann is an active faculty member in the Doctor of Education in Educational Leadership and Master of Public Administration Programs at Delaware State University. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Google Calendar To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Outlook Calendar(.ICS) To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Yahoo Calendar cancel your registration at any time. Please submit any questions to: webinar@3cma.org Thank you! WAYS TO JOIN THIS WEBINAR Join from PC, Mac, iPad, or Android Join Webinar If the button above does not work, paste this into your browser: https://us02web.zoom.us/w/86724234979?tk=HgCpVP9-_eia00_hRBtCvr2jGvVArQEzZ2VyRQuwA0Y.DQkAAAAUMSrO4xZjaUlXbmRJd1NDLWlOd1l RdTMyemRRAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA&uuid=WN_NII5Pb3WTVCU_iAtEAa9QQ To keep this webinar secure, do not share this link publicly. Join via audio US: +1 253 205 0468 or +1 253 215 8782 or +1 301 715 8592 or +1 305 224 1968 or +1 309 205 3325 or +1 312 626 6799 or +1 346 248 7799 or +1 360 209 5623 or +1 386 347 5053 or +1 507 473 4847 or +1 564 217 2000 or +1 646 931 3860 or +1 669 444 9171 or +1 669 900 6833 or +1 689 278 1000 or +1 719 359 4580 or +1 929 205 6099 More International numbers Webinar ID: 867 2423 4979 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. +1.888.799.9666 4 Copyright ©2026 Zoom Video Communications, Inc. Visit Zoom.us 55 Almaden Blvd San Jose, CA 95113 You're receiving this email because you are registered for an event hosted by webinar@3cma.org. To stop receiving event commu nications from 3CMA, Unsubscribe To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To unsubscribe, [Click here] 1 From:Floyd, Aaron Sent:Tuesday, February 10, 2026 9:41 AM To:Harris, Randy; Scott, Rick; Francis, Emily Cc:McDonald, Whitney Subject:RE: Problem solving a parking/smoking issue Thanks All, I concur with Chief Scott on the challenges and expenses associated with the moving of the ADA spot. If possible, changing of the behavior, perhaps including a designated smoking area, would be the preferred first option. Thanks and please keep me updated. Aaron From: Harris, Randy <rharris@slocity.org> Sent: Monday, February 9, 2026 8:31 PM To: Scott, Rick <rscott@slocity.org>; Francis, Emily <EFrancis@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Subject: Re: Problem solving a parking/smoking issue Chief Scott, Happy to review and research some viable solutions. I’ll touch base with my team regarding possible history or concerns and get back to you. Randy Get Outlook for iOS From: Scott, Rick <rscott@slocity.org> Sent: Monday, February 9, 2026 4:38:02 PM To: Francis, Emily <EFrancis@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Harris, Randy <rharris@slocity.org> Subject: RE: Problem solving a parking/smoking issue Hi Council Member Francis, Thank you for reaching out on this repetitive and challenging issue for our business owner. The department has been hyper-focused on this issue for a number of months and have dedicated significant extra patrols to stop the offending behavior. I had believed the issue was resolved since we stepped up patrols and the complaints seemed to stop on the car smoking. If it still occurring, we can have another look and I will connect Mr. Bond to one of my staff members directly. Aaron and I have recently discussed the issue with the bench in front of the store and my team is also now working to impact that problem as well. 2 I can let Aaron speak to the ADA parking side of the solution, but I don’t think this addresses the root cause and will be costly for the city. We had been working with fire and directly with Chief Tuggle about FD having them designate the back alleyway as a smoking area. FD initially provided reasons why this was not desirable, but I believe the people at the Anderson should have a place to smoke since they cannot smoke in their homes. I’ve CC’d Fire Chief Harris above so he may evaluate with staff. We’ve also engaged HASLO on solutions, but without a viable alternative, it’s difficult to expect much change on their side. We will look to change street behavior, but the alleyway smoking alternative is likely the best and most reasonable solution for a long-term success as tenants come and go from the building. Thank you, Rick Scott Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E rscott@slocity.org T 805.781.7256 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re- transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: Francis, Emily <EFrancis@slocity.org> Sent: Monday, February 9, 2026 3:34 PM To: Scott, Rick <rscott@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org> Subject: Problem solving a parking/smoking issue Good afternoon Chief Scott and Aaron, I wanted to reach out regarding a parking and smoking issue that has been brought to my attention by Jason Bond, who owns French Quarter and Pippa and Ky. Jason recently made the difficult decision to close Pippa and Ky, which has heightened his concerns about this ongoing situation as all his focus is now on French Quarter. The issue involves an accessible parking space directly in front of the French Quarter shop. A resident of the Anderson Hotel has taken to spending most of her time parked in this same accessible spot, where she smokes cigarettes along with her many visitors. The smoke wafts directly into the shop throughout the day, creating an unwelcoming environment for customers and potentially deterring visitors. 3 I understand this is a complex situation that involves both the need to provide appropriate smoking areas for Anderson Hotel residents and the legitimate business concerns of our downtown merchants. I'm wondering if there might be a few potential approaches: 1. Could CSOs help redirect this behavior and work with the individual to find an alternative location? 2. Is there a parking angle that might allow us to relocate the accessible spot away from the storefront while still maintaining ADA compliance in the area? 3. Are there other enforcement or community outreach strategies that might help address the smoking concern near the business entrance? I'd appreciate your insights on how Jason should route his concerns and what options might be available from both a public safety and enforcement perspective. I'm happy to schedule a time to discuss this further if that would be helpful. Jason can be reached at Thanks for your assistance, Emily Emily Francis pronouns she/her/hers Council Member Office of the City Council 990 Palm, San Luis Obispo, CA 93401-3249 E EFrancis@slocity.org 1 From:Floyd, Aaron Sent:Monday, February 9, 2026 3:51 PM To:Collins, Scott Subject:FW: Problem solving a parking/smoking issue From: Francis, Emily <EFrancis@slocity.org> Sent: Monday, February 9, 2026 3:34 PM To: Scott, Rick <rscott@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org> Subject: Problem solving a parking/smoking issue Good afternoon Chief Scott and Aaron, I wanted to reach out regarding a parking and smoking issue that has been brought to my attention by Jason Bond, who owns French Quarter and Pippa and Ky. Jason recently made the difficult decision to close Pippa and Ky, which has heightened his concerns about this ongoing situation as all his focus is now on French Quarter. The issue involves an accessible parking space directly in front of the French Quarter shop. A resident of the Anderson Hotel has taken to spending most of her time parked in this same accessible spot, where she smokes cigarettes along with her many visitors. The smoke wafts directly into the shop throughout the day, creating an unwelcoming environment for customers and potentially deterring visitors. I understand this is a complex situation that involves both the need to provide appropriate smoking areas for Anderson Hotel residents and the legitimate business concerns of our downtown merchants. I'm wondering if there might be a few potential approaches: 1. Could CSOs help redirect this behavior and work with the individual to find an alternative location? 2. Is there a parking angle that might allow us to relocate the accessible spot away from the storefront while still maintaining ADA compliance in the area? 3. Are there other enforcement or community outreach strategies that might help address the smoking concern near the business entrance? I'd appreciate your insights on how Jason should route his concerns and what options might be available from both a public safety and enforcement perspective. I'm happy to schedule a time to discuss this further if that would be helpful. Jason can be reached at Thanks for your assistance, Emily 2 Emily Francis pronouns she/her/hers Council Member Office of the City Council 990 Palm, San Luis Obispo, CA 93401-3249 E EFrancis@slocity.org 1 From:Rice, Jennifer Sent:Wednesday, February 4, 2026 3:47 PM To:Floyd, Aaron; Kacsinta, Madeline Subject:RE: Timed Parking on Upper Monterey Hi Aaron, In addition to what was outlines below, Parking staff has since taken action to complete a field evaluation recommending action items to improve the signage and curb markings within the 2-hr parking zones along Monterey between Toro and California and various items have been added to the Operations Team’s work program. Due to current staffing availability, the work is planned to be complete within the next six months. At the time the new signs are installed, educational materials will be distributed to adjacent businesses. Until the additional signage is installed, the Parking Compliance Team will not be issuing citations on the blocks that have been determined to not have adequate signage or curb markings. Let me know if you have any follow up questions. Thanks! Jennifer Rice, PTP, AICP pronouns she/her/hers Deputy Director of Mobility Services Public Works Mobility Services 1260 Chorro, San Luis Obispo, CA 93401-3218 E jrice@slocity.org T 805.781.7058 slocity.org Stay connected with the City by signing up for e-notifications From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, February 2, 2026 1:42 PM To: Rice, Jennifer <jrice@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Subject: RE: Timed Parking on Upper Monterey Can we have Christine give us a summary of actions taken on this and outreach we have/ will do and I can get something back to the Mayor. Thanks From: Rice, Jennifer <jrice@slocity.org> Sent: Thursday, January 22, 2026 5:10 PM To: Floyd, Aaron <afloyd@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Subject: RE: Timed Parking on Upper Monterey Thanks Aaron, Yes – we could print flyers to distribute. I did confirm that this area has had this timed restricted for decades, and I would think the businesses and tenants along the street are aware of this. If we prepare something, I recommend timing it to distribute at the same time the additional signage is installed. 2 Jennifer Rice, PTP, AICP pronouns she/her/hers Deputy Director of Mobility Services Public Works Mobility Services 1260 Chorro, San Luis Obispo, CA 93401-3218 E jrice@slocity.org T 805.781.7058 slocity.org Stay connected with the City by signing up for e-notifications From: Floyd, Aaron <afloyd@slocity.org> Sent: Thursday, January 22, 2026 4:54 PM To: Rice, Jennifer <jrice@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Subject: RE: Timed Parking on Upper Monterey Thanks for the investigation and explanation, Jennifer. I’ll report back to the Mayor and Whitney on this. For this area, and others in a similar situation, do we have informational flyers or printed handouts that we can distribute to the nearby businesses? I realize that this is likely beyond what is standard practice or required by law/code but this would likely be well received by the community as an attempt to educate. I also realize that the business owners are likely not the people getting the majority of cites, but it might still be nice to make them aware so they can in turn help their customers. Thanks again Aaron From: Rice, Jennifer <jrice@slocity.org> Sent: Thursday, January 22, 2026 4:34 PM To: Kacsinta, Madeline <MKacsint@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Subject: Timed Parking on Upper Monterey Hello Aaron and Madeline, I wanted to follow up with additional information regarding the timed parking restrictions on Monterey Street. I confirmed that Monterey Street is signed as 2-hour parking; however, our Compliance Supervisor recently evaluated the corridor and identified several issues. These include inconsistent use of signage and green curb markings, as well as ADA-related signage that should be updated. Her team plans to conduct a more thorough review of the area and develop a list of needed corrections, which will be added to the Operations team’s worklist. For reference, the spacing of parking restriction signs is addressed in the California Manual on Uniform Traffic Control Devices (MUTCD). The MUTCD generally states that “spacing of signs should be based on legibility, conspicuity, and sign orientation,” which allows agencies discretion in placement. Internally, Donna’s recommended spacing for parking signs is between 30 and 60 feet; this standard is not currently met in portions of upper Monterey Street. I also wanted to share information about the standard process Compliance Officers follow when issuing citations for timed parking violations. Officers are instructed to photograph the violating vehicle in relation to the posted sign, or green curb, as either are used to notify the public. This documentation is used to demonstrate that the driver could reasonably have been aware of the parking restriction. 3 In addition, officers routinely notify the Operations team when they identify locations where additional signage is needed. This often occurs when an officer is preparing to issue a citation but determines that the signage is not sufficient for a driver to reasonably notice the restriction. In those cases, the officer does not issue a citation and instead submits a work order for Operations to install or replace signage. This is an ongoing and typical process, particularly in areas where signs may be stolen or damaged. While this approach provides continual informal monitoring, there is no formal, scheduled sign audit, which can result in occasional gaps in signage—such as those identified in the upper Monterey area. Regarding the citation issued in this location, the individual should contest the citation if they believe they could not reasonably have been aware of the parking restriction. Note that the Compliance Supervisor did look up recent citations in that area and found one that was recently appealed. The citation was issued to a repeat offender (3 cites so far). The violator is aware of the limited parking but continues to park there anyway. The photo in this case shows the vehicle parked at a green curb. The citation was upheld. (I do not know if this is the specific case that was mentioned to the Mayor but wanted to provide you both that context.) Finally, looking for areas of opportunity, moving forward, Parking will coordinate more proactively with CIP/Transportation on annual Paving Projects to align evaluation of parking signage so that needed signs are included in the construction plans for those projects. Let me know if you have any other questions or recommendations for future action/consideration. Thanks, Jennifer Rice pronouns she/her/hers Deputy Director of Mobility Services Public Works Mobility Services 1260 Chorro, San Luis Obispo, CA 93401-3218 E jrice@slocity.org T 805.781.7058 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Thomas Smyth <thomas@concoursetech.com> Sent:Thursday, January 29, 2026 8:31 AM To:Erquiaga, Josh Cc:Concourse Subject:RE: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Thank you Josh! Sounds great. Thomas On Thu, Jan 29, 2026 at 11:14 AM, Josh Erquiaga <jerquiag@slocity.org> wrote: Hi Thomas, this is helpful. We’ll add it to the research we’re doing, and will reach out if we want to move forward with you on this. Thanks! Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Thomas Smyth <thomas@concoursetech.com> Sent: Wednesday, January 28, 2026 08:03 To: Erquiaga, Josh <jerquiag@slocity.org> Cc: Concourse <sales@concoursetech.com> Subject: Re: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Hi Josh, Thanks again for meeting with us Monday! 2 Please see an outside-view audit of all of the PDFs on your website here: https://slo.pdfdashboard.onconcourse.com/ I've attached a brief proposal summarizing what full remediation might look like. Happy to discuss further or scale up/down as needed. Let us know if you have any questions. Thank you, and talk soon! Thomas 3 On Thu, Jan 15, 2026 at 2:36 PM, Concourse <sales@concoursetech.com> wrote: Thank you Josh! I've gone ahead and just shared you an invite. Please let me know if you have any questions. Best, Shirley – Concourse (formerly Coquina Labs) 169 Madison Ave, Suite 15520 New York, NY 10016 sales@concoursetech.com Office: 646-305-9964 Visit our website: https://www.concoursetech.com/ On January 15, 2026 at 1:55 PM EST jerquiag@slocity.org wrote: I have availability on Monday, the 26 th, at 10 AM Pacific. Josh Erquiaga pronouns he/him/his Information Technology Manager 4 E jerquiag@slocity.org T 805.781.7526 From: Thomas Smyth <thomas@useconcourseai.com> Sent: Thursday, January 15, 2026 10:34 To: Erquiaga, Josh <jerquiag@slocity.org>; sales@concoursetech.com; thomas@concoursetech.com Cc: sales@concoursetech.com; thomas@concoursetech.com Subject: RE: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Thank you Josh- are you available anytime during the week of Jan 26th for a call? Thomas Smyth Founder & CEO Concourse 646-305-9964 169 Madison Avenue, Suite 15520 New York, NY 10016 On Thu, Jan 15, 2026 at 05:35 PM UTC jerquiag@slocity.org,sales@concoursetech.com,thomas@concoursetech.com <jerquiag@slocity.org,sales@concoursetech.com,thomas@concoursetech.com> wrote: Hi Thomas, We are working on compliance, but our deadline is April 2027. I’d be happy to do a quick call to understand what you might be able to provide. Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Thomas Smyth <thomas@useconcourseai.com> Sent: Wednesday, January 14, 2026 06:08 To: Erquiaga, Josh <jerquiag@slocity.org> Subject: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Hi Josh, We're doing PDF remediation work for SC DOT, Dakota County, MN, and other government clients to comply with the federal ADA deadline of April 24, 2026. I know this must be on your mind. If San Luis Obispo is working to meet the deadline, we'd be happy to prepare a proposal to help get this done quickly and efficiently. Are you available for a brief call? Best, Thomas Smyth 5 Founder & CEO Concourse 646-305-9964 169 Madison Avenue, Suite 15520 New York, NY 10016 Concourse Tech Inc. d/b/a Concourse Kelsey Shaner, Operations Manager January 28, 2026 Statement of Work Document Inventory Report System City of San Luis Obispo, California C#243757 San Luis Obispo Document Inventory Portal Live Demo: https://slo.pdfdashboard.onconcourse.com/ We have built a functional document inventory system that has analyzed the City of San Luis Obispo's public-facing web properties and catalogued all PDF documents. Analysis completed January 28, 2026. 1,171 Web Pages Analyzed 106 Documents Discovered 105 PDF Documents 1,001 Total PDF Pages 9.5 Avg Pages per PDF 94.16 MB Total Data Sample Documents Catalogued Document Name File Size Source Domain California Coastal Commission Documents 18.2 MB documents.coastal.ca.gov San Luis Obispo County Planning Documents 8.7 MB slocounty.ca.gov City of San Luis Obispo Official Documents 5.4 MB slocity.org Local Restaurant Menus & Information 3.8 MB visitslo.com Voter Registration & Election Forms 2.1 MB sos.ca.gov Infrastructure & Neighborhood Maps 1.6 MB slocity.org Economic Development Reports 892 KB slocity.org Public Guides & Informational PDFs 456 KB various sources Portal Features Real-Time Search: Filter documents by filename with instant results Sortable Columns: Sort by document name, source site, or page count Virtual Scrolling: Efficient handling of large document collections (1000+ files) Direct PDF Access: Clickable links to source documents on slocity.org Metadata Display: Page counts, file sizes, source URLs for each document Statistics Dashboard: Aggregated metrics showing comprehensive analysis Responsive Design: Works on desktop, tablet, and mobile devices City Branding: Custom color scheme matching San Luis Obispo branding Technical Implementation Automated web crawler identifying all PDFs across slocity.org domains JSON-based data storage for fast searching and filtering Client-side rendering with virtual scrolling for performance Next.js 14 with React for modern, responsive interface Vercel cloud hosting with 99.9% uptime SLA Scope of Work Concourse will provide a comprehensive Document Inventory Report System to help the City of San Luis Obispo catalog, search, and analyze all publicly available documents from its web properties. Phase 1: Project Initiation and Requirements (Week 1) Kickoff meeting with City of San Luis Obispo stakeholders Identify all city domains and web properties to include Finalize branding requirements (city color scheme and logo) Set up development environment and version control Deliverable: Project plan, design mockups Phase 2: Document Discovery and Data Structure (Week 2) Implement automated web crawler for slocity.org domains Build document cataloging system with metadata extraction Create initial document inventory database Test data structure for performance and scalability Deliverable: Initial document catalog with all discovered PDFs Phase 3: User Interface Development (Week 3) Build responsive web interface with City branding Implement real-time search and filtering capabilities Create sortable data tables with virtual scrolling Develop statistics dashboard showing aggregated metrics Deliverable: Working prototype for city review Phase 4: Testing and Optimization (Week 4) Comprehensive testing across browsers and devices Performance optimization for large document sets Accessibility testing and WCAG 2.1 AA compliance Security hardening and vulnerability scanning Deliverable: Test reports, security assessment Phase 5: Deployment and Training (Week 5) Production deployment to Vercel cloud platform Configure custom domain and SSL certificates Staff training on system usage and maintenance Deliver comprehensive documentation Deliverable: Production system live at slo.pdfdashboard.onconcourse.com, user documentation Total Timeline: 5 weeks from contract signing Pricing We provide transparent, straightforward pricing that makes budgeting simple for City departments. Our per- page and per-project pricing model ensures predictable costs with no hidden fees. Document Cataloging Services Document Complexity Description Rate Simple Documents Mostly text, few images, simple formatting, basic structure $3.00/page Standard Documents Mixed content, some tables/charts, moderate complexity $3.50/page Complex Documents Heavy tables, forms, charts, scanned content, complex formatting $5.00/page Minimum Project Fee: $50 per project (applies to projects under 10 pages) Additional Services Service Description Price Project Setup and Analysis Initial discovery, inventory, system development $2,500 Staff Training On-site or virtual training (up to 15 staff)$1,800 Documentation Package Custom user guides and technical documentation $1,200 Sample Project Cost Example based on 1,001 total pages (105 unique PDF documents averaging 9.5 pages each): Project Setup and Analysis $2,500 Simple Pages (601 pages @ $3.00)$1,803 Standard Pages (300 pages @ $3.50)$1,050 Complex Pages (100 pages @ $5.00)$500 Staff Training $1,800 Documentation Package $1,200 Total Project Cost:$8,853 Notes: Final pricing determined after initial document analysis and complexity assessment We can work with the City to prioritize high-traffic or critical documents first 30-day warranty period included for all cataloged documents Payment terms: Net 30 days from invoice date Project Team Kelsey Shaner - Operations Manager Project lead for coordination, client communication, and delivery management. Mike Mumma - Project Manager Oversees execution, timeline management, and City alignment. Teddy Smyth - Lead Engineer Technical implementation, system architecture, and quality assurance. Rapolas Binkys - Technical Lead Leads technical development, portal engineering, and system optimization. Compliance Standards The document inventory portal will meet or exceed: WCAG 2.1 Level AA: All applicable success criteria for perceivable, operable, understandable, and robust content Section 508: Federal accessibility standards for electronic and information technology California Government Code §11135: Non-discrimination in state-funded programs Testing Methodology Automated validation: WAVE, axe DevTools, Lighthouse Screen reader testing: JAWS, NVDA, VoiceOver Keyboard navigation testing without mouse Manual review by certified accessibility specialists Sincerely, Kelsey Shaner Operations Manager Concourse Tech Inc. d/b/a Concourse (646) 305-9964 sales@concoursetech.com Company Information Company Name Concourse Tech Inc. d/b/a Concourse Contact Person Kelsey Shaner, Operations Manager Phone (646) 305-9964 Email sales@concoursetech.com Address 169 Madison Ave, Suite 15520, New York, NY 10016 DUNS Number 119359641 CAGE Code 09E17 EIN/Federal Tax ID 92-0732705 Customer References Entity Contact Name Email Phone Tarrant County Kehinde Olugbile Senior Buyer kolugbile@tarrantcountytx.gov 817-212- 7249 San Antonio Water System Josiah Sia Purchasing Agent Josiah.Sia@saws.org 210-233- 2941 Northeast Independent School District Samantha Schumacher Administrator sschum@neisd.net 210-407- 0001 Appendix A: Accessibility Site Audit Methodology Automated Analysis Process Our accessibility site audit employs industry-standard tools to ensure WCAG 2.1 AA compliance: Tools Used: WAVE (Web Accessibility Evaluation Tool) - Identifies accessibility issues in web content axe DevTools - Automated accessibility testing integrated into development workflow Lighthouse - Google's automated tool for web page quality including accessibility NVDA & VoiceOver - Screen reader testing for real-world user experience Analysis Criteria: Category Checks Performed Page Structure • Document title present and descriptive • Language specified • Proper heading hierarchy (H1-H6) • Semantic HTML structure • Logical reading order Alternative Text • All images have descriptive alt text • Decorative images marked appropriately • SVG graphics have titles/descriptions • Icons have accessible labels Forms & Interactive Elements • Form fields have labels • Search functionality keyboard accessible • Buttons have descriptive text • Tab order logical • Focus indicators visible Tables • Header rows identified with <th> • Data cells properly associated • Table captions provided • Complex tables have summaries Links • Link text descriptive and unique • No "click here" or "read more" • External links indicated • Links distinguishable from regular text Color & Contrast • Minimum 4.5:1 contrast for normal text • Minimum 3:1 contrast for large text • Information not conveyed by color alone • Custom colors meet contrast requirements Navigation • Keyboard accessible (Tab, Enter, Space) • No keyboard traps • Skip to main content link • Focus indicators visible • Consistent navigation across pages Manual Testing Procedures: Automated tools cannot catch all accessibility issues. Our team performs manual testing: Screen Reader Navigation: Complete portal review using NVDA and VoiceOver Keyboard-Only Testing: Verify all functionality accessible without mouse Zoom Testing: Ensure content readable at 200% magnification Mobile Device Testing: Check accessibility on tablets and smartphones Virtual Scrolling Testing: Verify large document lists work with assistive technologies Quality Assurance Process: 1. Initial Scan: Automated tools identify obvious issues 2. Expert Review: Accessibility specialist reviews findings 3. Manual Testing: Screen reader and keyboard testing 4. Remediation: Issues corrected by development team 5. Re-validation: System tested again after fixes 6. Certification: WCAG 2.1 AA compliance confirmed WCAG 2.1 Level AA Success Criteria Met: Perceivable: Text alternatives, adaptable content, distinguishable elements Operable: Keyboard accessible, sufficient time, navigable, input modalities Understandable: Readable text, predictable functionality, input assistance Robust: Compatible with current and future assistive technologies Deliverables: Accessibility audit report documenting compliance status WCAG 2.1 AA conformance statement Remediation work log detailing any issues fixed Post-deployment validation report Acceptance By signing below, both parties agree to the terms and conditions outlined in this Statement of Work. Client Acceptance: Signature Print Name Date Concourse Tech Inc.: Signature Print Name Date 1 From:Stebbins, Eric Sent:Thursday, January 29, 2026 9:38 AM To:Cohen, Rachel; Nichols, Vanessa; Mezzapesa, John; Stowe, Lala; Nelson, Trevor Cc:Yun, David; Erquiaga, Josh; Tway, Timothea (Timmi) Subject:RE: Enterprise Permitting and Licensing (EP&L aka Energov) Upgrade Importance:High Good morning! I’m following up again on the testing process for EP&L version 2025. For those of you who have provided feedback, thank you very much for your efforts. For those we have yet to hear from, please note that barring any unforeseen problems with the new version, this upgrade will be happening after business hours on Thursday, 2/5/2026. Any feedback you can provide on the new version before then will be greatly appreciated. The production EP&L system will be unavailable on Thursday 2/5 from 5 - 10 P.M. or later. Please plan to be completely logged out of EP&L to avoid any errors or loss of work. Thank you, Eric Stebbins City of San Luis Obispo pronouns he/him/his System Application Specialist From: Stebbins, Eric Sent: Tuesday, January 6, 2026 12:04 PM To: Cohen, Rachel <rcohen@slocity.org>; Nichols, Vanessa <vnichols@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Stowe, Lala <lstowe@slocity.org>; Nelson, Trevor <tnelson@slocity.org> Cc: Yun, David <dyun@slocity.org>; Erquiaga, Josh <JErquiag@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Enterprise Permitting and Licensing (EP&L aka Energov) Upgrade Good afternoon, team, and Happy New Year! I just wanted to take a moment to follow up on the vetting process prior to scheduling this upgrade. If you could let me know what testing has been done and if there are any issues with the new version, we would greatly appreciate that. Once we have heard back from the various teams that use EP&L, we can move forward with upgrading to the latest version of the software. Kind regards, Eric Stebbins 2 City of San Luis Obispo pronouns he/him/his System Application Specialist From: Stebbins, Eric Sent: Thursday, December 4, 2025 9:50 AM To: Cohen, Rachel <rcohen@slocity.org>; Nichols, Vanessa <vnichols@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Stowe, Lala <lstowe@slocity.org> Cc: Yun, David <dyun@slocity.org> Subject: Enterprise Permitting and Licensing (EP&L aka Energov) Upgrade Good morning, CDD team! I hope you’re all having a wonderful holiday season. In preparation for upgrading our Enterprise Permitting and Licensing production environment to the latest version in the near future, we have upgraded the training environment first. This environment is on the latest available, which is EP&L version 2025.1.2. In addition to a fresh, new look, this version adds the following features:  The ability to manually link records together (e.g. plans to permits)  ADA compliance for Civic Access (the InfoSLO website)  The ability to bulk update inspections similar to permits  Add filtering and sorting to all table lists (Files and Fees tabs!)  and many more… We plan to complete this upgrade in the production environment in January, but before that it would be helpful if you and your team members could vet this version with us in the Train environment here: https://tylerhubtrain.slocity.org By registering with your non-city email address, you can also test out the updated public-facing website here: https://igenergovtest.slocity.org/energov_train/selfservice#/home Please forward this information on to your team as you see fit and run through the various steps of creating permits and plans, progressing through workflows, etc. If you encounter any issues that might prevent us from moving forward, please let us know. Thank you, Eric Stebbins pronouns he/him/his System Application Specialist Information Technology Information Services 990 Palm St, San Luis Obispo, CA 93401-3249 E EStebbin@slocity.org 3 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Erquiaga, Josh Sent:Thursday, January 29, 2026 10:04 AM To:Szentesi, Whit Subject:RE: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Got it. Maybe not the company we want to use then. Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Szentesi, Whit <wszentes@slocity.org> Sent: Thursday, January 29, 2026 10:01 To: Erquiaga, Josh <jerquiag@slocity.org> Subject: Re: Federal ADA compliance deadline for PDF remediation: April 24, 2026 That is VERY low. We have thousands of PDF documents on our website. Whit Szentesi pronouns she/her/hers Public Communications Manager City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org Stay connected with the City by signing up for e-notifications From: Erquiaga, Josh <jerquiag@slocity.org> Sent: Thursday, January 29, 2026 8:13 AM To: Szentesi, Whit <wszentes@slocity.org> Subject: RE: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Just curious, looks like this company found 105 PDF documents on our website. That seems really low, if I remember correctly what you’ve previously sent out. Is it? Josh Erquiaga 2 pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Szentesi, Whit <wszentes@slocity.org> Sent: Wednesday, January 28, 2026 08:38 To: Erquiaga, Josh <jerquiag@slocity.org> Subject: Re: Federal ADA compliance deadline for PDF remediation: April 24, 2026 I'm also going to reach out to Granicus to see if they have something we can add on to our existing service to address this. Whit Szentesi pronouns she/her/hers Public Communications Manager City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org Stay connected with the City by signing up for e-notifications From: Erquiaga, Josh <jerquiag@slocity.org> Sent: Wednesday, January 28, 2026 8:14 AM To: Szentesi, Whit <wszentes@slocity.org> Subject: FW: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Just FYI – another company reached out to me with PDF remediation services, and they did their own audit. Figured it might be a good second data point for us in reviewing what’s out there that might not be ADA compliant. Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Thomas Smyth <thomas@concoursetech.com> Sent: Wednesday, January 28, 2026 08:03 To: Erquiaga, Josh <jerquiag@slocity.org> Cc: Concourse <sales@concoursetech.com> Subject: Re: Federal ADA compliance deadline for PDF remediation: April 24, 2026 3 Hi Josh, Thanks again for meeting with us Monday! Please see an outside-view audit of all of the PDFs on your website here: https://slo.pdfdashboard.onconcourse.com/ I've attached a brief proposal summarizing what full remediation might look like. Happy to discuss further or scale up/down as needed. Let us know if you have any questions. Thank you, and talk soon! Thomas On Thu, Jan 15, 2026 at 2:36 PM, Concourse <sales@concoursetech.com> wrote: Thank you Josh! I've gone ahead and just shared you an invite. 4 Please let me know if you have any questions. Best, Shirley – Concourse (formerly Coquina Labs) 169 Madison Ave, Suite 15520 New York, NY 10016 sales@concoursetech.com Office: 646-305-9964 Visit our website: https://www.concoursetech.com/ On January 15, 2026 at 1:55 PM EST jerquiag@slocity.org wrote: I have availability on Monday, the 26th, at 10 AM Pacific. Josh Erquiaga pronouns he/him/his Information Technology Manager E jerquiag@slocity.org T 805.781.7526 From: Thomas Smyth <thomas@useconcourseai.com> Sent: Thursday, January 15, 2026 10:34 To: Erquiaga, Josh <jerquiag@slocity.org>; sales@concoursetech.com; thomas@concoursetech.com Cc: sales@concoursetech.com; thomas@concoursetech.com Subject: RE: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Thank you Josh- are you available anytime during the week of Jan 26th for a call? Thomas Smyth Founder & CEO Concourse 646-305-9964 169 Madison Avenue, Suite 15520 New York, NY 10016 On Thu, Jan 15, 2026 at 05:35 PM UTC jerquiag@slocity.org,sales@concoursetech.com,thomas@concoursetech.com <jerquiag@slocity.org,sales@concoursetech.com,thomas@concoursetech.com> wrote: Hi Thomas, We are working on compliance, but our deadline is April 2027. I’d be happy to do a quick call to understand what you might be able to provide. Josh Erquiaga pronouns he/him/his Information Technology Manager 5 E jerquiag@slocity.org T 805.781.7526 From: Thomas Smyth <thomas@useconcourseai.com> Sent: Wednesday, January 14, 2026 06:08 To: Erquiaga, Josh <jerquiag@slocity.org> Subject: Federal ADA compliance deadline for PDF remediation: April 24, 2026 Hi Josh, We're doing PDF remediation work for SC DOT, Dakota County, MN, and other government clients to comply with the federal ADA deadline of April 24, 2026. I know this must be on your mind. If San Luis Obispo is working to meet the deadline, we'd be happy to prepare a proposal to help get this done quickly and efficiently. Are you available for a brief call? Best, Thomas Smyth Founder & CEO Concourse 646-305-9964 169 Madison Avenue, Suite 15520 New York, NY 10016 1 Subject:Public Comment Agenda Correspondence Discussion Start:Tue 5/26/2026 2:30 PM End:Tue 5/26/2026 2:30 PM Recurrence:(none) Organizer:Public Works FYI this meeting will be at 879 from 2:30-3, the room is available after as well but some schedules are not. Thanks! Hayley 1 From:Domini, Nickole Sent:Wednesday, January 28, 2026 4:01 PM To: Subject:FW: Hearing Safety Attachments:Request for Accommodation Packet.pdf; Work Comp Packet - Medical Care Needed.pdf FYI From: Fletcher, Amy <AFletche@slocity.org> Sent: Tuesday, January 27, 2026 9:58 AM To: Subject: RE: Hearing Safety Hi Thanks for taking the time to chat with me this morning. As we discussed, I have attached the documents related to requesting an accommodation. I have also linked our Workers Comp SharePoint page for you to review and attached the work comp packet. I encourage you to continue to have conversations with regarding any comments or jokes that you receive from others and please do not hesitate to reach out if feel that this has not been resolved. If you have any questions, please feel free to give me a call. My direct line is 805.781.7480. Talk soon, Amy Fletcher Human Resources Analyst Human Resources 994 Mill Street, San Luis Obispo, CA 93401-3249 E afletche@slocity.org T 805.781.7480 slocity.org Stay connected with the City by signing up for e-notifications Sent: Tuesday, January 27, 2026 7:51 AM To: Fletcher, Amy <AFletche@slocity.org> Cc: Domini, Nickole <ndomini@slocity.org>; Subject: Hearing Safety Good morning, 2 I wanted to let you know that I have which can make it difficult at times to clearly hear instructions, alarms, or conversations—especially in group settings or busy work areas. I want to make sure I’m able to perform my job safely and effectively. I’ve also noticed that coworkers have made comments or jokes when they realize I’m having trouble hearing, which has highlighted the need to address this proactively and from a safety standpoint. I was hoping we could start a conversation about possible accommodations or equipment that might help, such as a hearing evaluation, hearing aids, or other tools. Please let me know what documentation you would need from my audiologist or doctor, and what the next steps would be. Thanks for your time and support. San Luis Obispo, CA 93401-3218 slocity.org Stay connected with the City by signing up for e-notifications 1 Disability Accommodation Request Form This form is intended for use by current employees. Under state and federal law, employees who have a disability may be entitled to reasonable accommodations if such accommodations enable them to perform the essential functions of their job , and do not constitute an undue hardship to the City. Please complete this form and attach a medical certification form completed by a qualified medical professional to request a reasonable accommodation. Your physician should review the job description as a resource to complete the certification form. All requests are treated as Confidential Information and will be considered on a case-by-case basis. Forms may be submitted in person to the HR office at 994 Mill St. San Luis Obispo, CA 93401, or by email to HR Analyst, Amy Fletcher, at afletche@slocity.org. Employee Information: Name: ___________________________________ Department:___________________ Work Location: _____________________ Position Title: ___________________________________________ Employment Status: □ Full Time (Regular/Contract) □Part Time (Regular/Contract) □ Supplemental Current Work Schedule (Hours per day): Sun____ Mon ____ Tue____ Wed___ Thurs____ Fri___ Sat____ Name of Supervisor: __________________________ Supervisor’s Position:_____________________ Have you discussed the need for an accommodation with your supervisor? Yes_____ No ____ Details of Request Note: You are not required or expected to disclose your diagnosis or other protected health information. Expected duration of requested accommodation: ____ Temporary ____ Permanent Describe the accommodations you are requesting. What do you believe would enable you to do your job? (Note: One form of accommodation may include a leave of absence beyond state and federal FMLA/CFRA protected leave. If requesting such leave, please specify the start and end dates) ___________________________________________________________________________________ ___________________________________________________________________________________ 2 Please provide any additional information that might help us evaluate your request (optional). ___________________________________________________________________________________ ___________________________________________________________________________________ Employee Signature:_____________________________ Date:_____________ Medical certification received: YES_____, DATE________________ (Please attach a copy) NO_____, Reason__________________________________ City of San Luis Obispo, Human Resources, 990 Palm Street, San Luis Obispo, CA, 93401-3249, 805.781.7250, slocity.org 1 Medical Certification Form Employee Name __________________ Position Title ______________________ As you are aware, employers have a duty to reasonably accommodate employees who are disabled within the definitions under state and federal law, if the accommodations allow them to perform the essential functions of their job, and do not constitute an undue hardship to the employer. Your patient is an employee of the City of San Luis Obispo and has requested a reasonable accommodation. To determine if the City of San Luis Obispo can provide any reasonable accommodations, we ask that you answer the questions below as the treating medical professional. The job description is attached. Please make your assessment based upon the job duties listed in the job description and pursuant to the Americans with Disabilities Act (ADA), Fair Employment and Housing Act (FEHA), Pregnancy Disability Act (PDA), and Pregnant Workers Fairness Act (PWFA). To that end, please respond only to the following questions. The City seeks only information regarding the employee’s limitations or need for accommodations, if any, that you may identify. Please do not provide any information regarding medical cause or medical history. The Genetic Information Nondiscrimination Act of 2008 (GINA) prohibits employers from requesting or requiring genetic information of an individual or family member of the individual, except as specifical ly allowed by this law. To comply with this law, we request that you not provide any genetic information when responding to this request. 1) Does the employee have a disability as defined under the Americans with Disability Act (ADA), California Fair Employment and Housing Act (FEHA), Pregnancy Disability Act (PDA) or Pregnant Workers Fairness Act (PWFA)? ____ Yes _____ No 2) Does the employee have any restrictions that would prevent them from performing the essential functions of their position as listed above and in the attached job description. a. ___Yes ___ No If yes, what are the specific restrictions? Please complete sample work status form attached, or comment below. ___________________________________________________________________ ___________________________________________________________________ ___________________________________________________________________ 2 b. Are the restrictions ___ Permanent or ___Temporary? If temporary, what is the estimated duration of the restrictions? ___________________________________________________________________ ___________________________________________________________________ 3) Are there any suggested accommodations for the City to consider during the interactive process? ___Yes ___ No If yes, please describe: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 3a. How would the suggested accommodation(s) enable the employee to perform the essential job functions of the position listed above and detailed in the attached job description? ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ We appreciate your time and attention to this matter so that we can ensure a safe and effective work environment. Please provide this form to the employee so they can submit it along with their request for reasonable accommodation. Attachments: Job Description Sample work status form Medical Provider Name: ____________________________ Medical Provider Signature: _________________________ Date:__________________ Work Status Update Revised 08/28/2024 Instructions: Please indicate the employee’s work status below. If the employee is temporarily unable to perform his/her usual and customary duties, please describe any and all restrictions, and provide an estimate of how long these restrictions will last. Note: The employer will provide modified or alternate duty, when feasible. Date Examined: __________________________________ Time In: __________ Time Out: ____________ Released to return to full duty:  today date: _______________________________ Released to return to modified duty on _________________________ with the following restrictions: 1. Keep wound or dressing dry and/or clean 2. No pushing, pulling, lifting (circle one) in excess of _________ pounds 3. Limited  standing walking  sitting  stooping  bending  squatting Duration: _______________ Other limitation: ______________________________________ 4. Limited use of  right  left  hand  wrist  shoulder  arm Duration: ______________ Other limitation: _______________________________________ 5. Limited overhead work 6. Limited  climbing  stairs uneven surfaces other: __________________________ Duration: ________________ Other limitation: _______________________________________ 7. Other restrictions or limitations: ____________________________________________________ ________________________________________________________________________________ Anticipated duration of modified work described above is ________ day(s) or ___________ week(s) 8.All releases to modified duty include the restriction of no sports activity Unable to work until: _____________________________ Notes (Excluding Diagnosis): _______________________________________________________________ _______________________________________________________________________________ _______________________________________________________________________________ Next appointment: __________________________ Doctor’s signature: _________________________ Doctor’s name: ____________________________ Instructions to employee: Return this form to your Supervisor and Human Resources Dept. as soon as possible, and within 24 hours of your appointment. Employee Name: Doctor’s Name: Occupation: Doctor’s Phone Number: Employer: CITY OF SAN LUIS OBISPO Company Name: Employer Fax #: (805) 541-0142 WITHIN 24 HOURS Work Related Injury or Illness Procedure For emergencies, Call 911 IMMEDIATELY Employee Supervisor -Immediately report work related injury/illness to Supervisor -Call the Company Nurse line -(888) 509-2377, code QT705 -Complete Employee report of Injury/Illness -Provide employee DWC-1 form, and Employee’s Report of Injury/ Illness form. -Complete Supervisor’s Report of Injury/Illness Seeking Medical Treatment? -If no medical care needed, complete the Employee & Supervisor Reports of Injury/Illness. YES -DWC-1 must be completed, along with Employee & Supervisor Reports of Injury/Illness. -INITIAL TREATMENT, go to:Where to find required forms & more information? HR sharepoint page Where to submit required forms? workcomp@slocity.org Questions? Amy Fletcher, HR Analyst (805) 781-7480; afletche@slocity.org NO Following each doctor appointment: -Employee and Supervisor review work status update / doctor’s note. -Determine whether modified duty is needed and can be accommodated, and notify HR. Med Stop 283 Madonna Rd, SLO, CA (805) 549-8880 Hours: M-F 8a-8p; Sat/Sun 8a-4p AFTER HOURS Sierra Vista Emergency Room 1010 Murray Ave, SLO, CA Open 24 hours Follow up care questions: Athens Crystal Espinoza, (747) 832-1234 cespinoza@athensadmin.com Revised June 2023 Depending on the details of this report, RISK MANAGEMENT may request additional information to include fine points specific to type of injury/illness and identify root cause on a Supervisor’s Supplemental report form. Submit to the HR Department within 24hrs of knowledge. If unable and time delayed, please call HR IMMEDIATELY WORK RELATED REPORT OF INJURY/ILLNESS TO BE COMPLETED BY EMPLOYEE/REVIEWED BY SUPERVISOR EMPLOYEE NAME: EMPLOYEE’S DEPT. AND JOB TITLE: TODAY’S DATE: EMPLOYEE PERSONAL PHONE NUMBER: EMPLOYEE’S SUPERVISOR NAME AND PHONE NUMBER DATE OF INJURY/ILLNESS: TIME INJURY/ILLNESS OCCURRED: _________ AM _________ PM TIME EMPLOYEE BEGAN WORK: ________ AM _________ PM DATE EMPLOYEE FIRST REPORTED THE INJURY (Date of Knowledge): DATE EMPLOYEE WAS GIVEN DWC-1 FORM or Advised of online information: REGULAR WORK HOURS SCHEDULED DURING THE WEEK OF THIS INJURY/ILLNESS: SUN: MON: TUE: WED: THUR: FRI: SAT: SPECIFIC INJURY/ILLNESS AND PART OF BODY AFFECTED: Ex. Back strain, Cut on shin, foreign body in eye… ADDRESS/LOCATION WHERE INJURY OCCURRED: WERE OTHER WORKERS INJURED/ILL IN THIS EVENT? NO. IF YES NAME(S): DESCRIBE WHAT YOU WERE DOING AT THE TIME THE EVENT OCCURRED: Ex. Lifting, Using weed tool, power spraying HOW DID THE INJURY OCCUR? Ex. Employee stepped back to inspect work, slipped on scrap metal, fell and brushed metal causing cut WAS THE EVENT WITNESSED?: NO / YES IF YES, PLEASE PROVIDE NAME AND CONTACT INFO: WITNESS NAME(S): PHONE NUMBER(S): SUPERVISOR’s REVIEW AND ACKNOWLEDGEMENT: I agree with the information provided. YES ___ NO___ I would like to provide additional or alternate information. YES____. NO_______. ______________________________________________________________________________________________ ______________________________________________________________________________________________ ______________________________________________________________________________________________ SUPERVISOR SIGNATURE: DATE: DID YOU SEEK or INTEND TO SEEK MEDICAL TREATMENT? YES. WHERE? MED STOP SIERRA VISTA ER OTHER ________________________________ WC PRE-DESIGNATED PHYSICIAN NAME: _____________________________________ NO - This is documentation only, “Band Aid” (Employee has 1yr from the date of incident to file claim & seek medical treatment) If employee decided to obtain med treatment later, contact HR immediately. Employee verifies they are declining medical treatment at this time by initialing here:_____________ DATE__________ I CERTIFY THAT THE FOREGOING IS TRUE AND CORRECT: Employee Signature: ____________________________________ Date: _____________ California workers’ compensation fraud involves providing false or misleading information in order to obtain benefits to which you are not legally entitled. The crime can be charged as a misdemeanor or a felony and carries penalties of up to 5 years in jail or prison. Rev. 1/1/2016 Page 1 of 3 Workers’ Compensation Claim Form (DWC 1) & Notice of Potential Eligibility Formulario de Reclamo de Compensación de Trabajadores (DWC 1) y Notificación de Posible Elegibilidad If you are injured or become ill, either physically or mentally, because of your job, including injuries resulting from a workplace crime, you may be entitled to workers’ compensation benefits. Use the attached form to file a workers’ compensation claim with your employer. You should read all of the information below. Keep this sheet and all other papers for your records. You may be eligible for some or all of the benefits listed depending on the nature of your claim. If you file a claim, the claims administrator, who is responsible for handling your claim, must notify you within 14 days whether your claim is accepted or whether additional investigation is needed. To file a claim, complete the “Employee” section of the form, keep one copy and give the rest to your employer. Do this right away to avoid problems with your claim. In some cases, benefits will not start until you inform your employer about your injury by filing a claim form. Describe your injury completely. Include every part of your body affected by the injury. If you mail the form to your employer, use first-class or certified mail. If you buy a return receipt, you will be able to prove that the claim form was mailed and when it was delivered. Within one working day after you file the claim form, your employer must complete the “Employer” section, give you a dated copy, keep one copy, and send one to the claims administrator. Medical Care: Your claims administrator will pay for all reasonable and necessary medical care for your work injury or illness. Medical benefits are subject to approval and may include treatment by a doctor, hospital services, physical therapy, lab tests, x-rays, medicines, equipment and travel costs. Your claims administrator will pay the costs of approved medical services directly so you should never see a bill. There are limits on chiropractic, physical therapy, and other occupational therapy visits. The Primary Treating Physician (PTP) is the doctor with the overall responsibility for treatment of your injury or illness.  If you previously designated your personal physician or a medical group, you may see your personal physician or the medical group after you are injured.  If your employer is using a medical provider network (MPN) or Health Care Organization (HCO), in most cases, you will be treated in the MPN or HCO unless you predesignated your personal physician or a medical group. An MPN is a group of health care providers who provide treatment to workers injured on the job. You should receive information from your employer if you are covered by an HCO or a MPN. Contact your employer for more information.  If your employer is not using an MPN or HCO, in most cases, the claims administrator can choose the doctor who first treats you unless you predesignated your personal physician or a medical group.  If your employer has not put up a poster describing your rights to workers’ compensation, you may be able to be treated by your personal physician right after you are injured. Within one working day after you file a claim form, your employer or the claims administrator must authorize up to $10,000 in treatment for your injury, consistent with the applicable treating guidelines until the claim is accepted or rejected. If the employer or claims administrator does not authorize treatment right away, talk to your supervisor, someone else in management, or the claims administrator. Ask for treatment to be authorized right now, while waiting for a decision on your claim. If the employer or claims administrator will not authorize treatment, use your own health insurance to get medical care. Your health insurer will seek reimbursement from the claims administrator. If you do not have health insurance, there are doctors, clinics or hospitals that will treat you without immediate payment. They will seek reimbursement from the claims administrator. Switching to a Different Doctor as Your PTP:  If you are being treated in a Medical Provider Network (MPN), you may switch to other doctors within the MPN after the first visit.  If you are being treated in a Health Care Organization (HCO), you may switch at least one time to another doctor within the HCO. You may switch to a doctor outside the HCO 90 or 180 days after your injury is reported to your employer (depending on whether you are covered by employer- provided health insurance).  If you are not being treated in an MPN or HCO and did not predesignate, you may switch to a new doctor one time during the first 30 days after your injury is reported to your employer. Contact the claims administrator to switch doctors. After 30 days, you may switch to a doctor of your choice if Si Ud. se lesiona o se enferma, ya sea físicamente o mentalmente, debido a su trabajo, incluyendo lesiones que resulten de un crimen en el lugar de trabajo, es posible que Ud. tenga derecho a beneficios de compensación de trabajadores. Utilice el formulario adjunto para presentar un reclamo de compensación de trabajadores con su empleador. Ud. debe leer toda la información a continuación. Guarde esta hoja y todos los demás documentos para sus archivos. Es posible que usted reúna los requisitos para todos los beneficios, o parte de éstos, que se enumeran dependiendo de la índole de su reclamo. Si usted presenta un reclamo, l administrador de reclamos, quien es responsable por el manejo de su reclamo, debe notificarle dentro de 14 días si se acepta su reclamo o si se necesita investigación adicional. Para presentar un reclamo, llene la sección del formulario designada para el “Empleado,” guarde una copia, y déle el resto a su empleador. Haga esto de inmediato para evitar problemas con su reclamo. En algunos casos, los beneficios no se iniciarán hasta que usted le informe a su empleador acerca de su lesión mediante la presentación de un formulario de reclamo. Describa su lesión por completo. Incluya cada parte de su cuerpo afectada por la lesión. Si usted le envía por correo el formulario a su empleador, utilice primera clase o correo certificado. Si usted compra un acuse de recibo, usted podrá demostrar que el formulario de reclamo fue enviado por correo y cuando fue entregado. Dentro de un día laboral después de presentar el formulario de reclamo, su empleador debe completar la sección designada para el “Empleador,” le dará a Ud. una copia fechada, guardará una copia, y enviará una al administrador de reclamos. Atención Médica: Su administrador de reclamos pagará por toda la atención médica razonable y necesaria para su lesión o enfermedad relacionada con el trabajo. Los beneficios médicos están sujetos a la aprobación y pueden incluir tratamiento por parte de un médico, los servicios de hospital, la terapia física, los análisis de laboratorio, las medicinas, equipos y gastos de viaje. Su administrador de reclamos pagará directamente los costos de los servicios médicos aprobados de manera que usted nunca verá una factura. Hay límites en terapia quiropráctica, física y otras visitas de terapia ocupacional. El Médico Primario que le Atiende (Primary Treating Physician- PTP) es el médico con la responsabilidad total para tratar su lesión o enfermedad.  Si usted designó previamente a su médico personal o a un grupo médico, usted podrá ver a su médico personal o grupo médico después de lesionarse.  Si su empleador está utilizando una red de proveedores médicos (Medical Provider Network- MPN) o una Organización de Cuidado Médico (Health Care Organization- HCO), en la mayoría de los casos, usted será tratado en la MPN o HCO a menos que usted hizo una designación previa de su médico personal o grupo médico. Una MPN es un grupo de proveedores de asistencia médica quien da tratamiento a los trabajadores lesionados en el trabajo. Usted debe recibir información de su empleador si su tratamiento es cubierto por una HCO o una MPN. Hable con su empleador para más información.  Si su empleador no está utilizando una MPN o HCO, en la mayoría de los casos, el administrador de reclamos puede elegir el médico que lo atiende primero a menos de que usted hizo una designación previa de su médico personal o grupo médico.  Si su empleador no ha colocado un cartel describiendo sus derechos para la compensación de trabajadores, Ud. puede ser tratado por su médico personal inmediatamente después de lesionarse. Dentro de un día laboral después de que Ud. Presente un formulario de reclamo, su empleador o el administrador de reclamos debe autorizar hasta $10000 en tratamiento para su lesión, de acuerdo con las pautas de tratamiento aplicables, hasta que el reclamo sea aceptado o rechazado. Si el empleador o administrador de reclamos no autoriza el tratamiento de inmediato, hable con su supervisor, alguien más en la gerencia, o con el administrador de reclamos. Pida que el tratamiento sea autorizado ya mismo, mientras espera una decisión sobre su reclamo. Si el empleador o administrador de reclamos no autoriza el tratamiento, utilice su propio seguro médico para recibir atención médica. Su compañía de seguro médico buscará reembolso del administrador de reclamos. Si usted no tiene seguro médico, hay médicos, clínicas u hospitales que lo tratarán sin pago inmediato. Ellos buscarán reembolso del administrador de reclamos. Cambiando a otro Médico Primario o PTP:  Si usted está recibiendo tratamiento en una Red de Proveedores Médicos Rev. 1/1/2016 Page 2 of 3 your employer or the claims administrator has not created or selected an MPN. Disclosure of Medical Records: After you make a claim for workers' compensation benefits, your medical records will not have the same level of privacy that you usually expect. If you don’t agree to voluntarily release medical records, a workers’ compensation judge may decide what records will be released. If you request privacy, the judge may "seal" (keep private) certain medical records. Problems with Medical Care and Medical Reports: At some point during your claim, you might disagree with your PTP about what treatment is necessary. If this happens, you can switch to other doctors as described above. If you cannot reach agreement with another doctor, the steps to take depend on whether you are receiving care in an MPN, HCO, or neither. For more information, see “Learn More About Workers’ Compensation,” below. If the claims administrator denies treatment recommended by your PTP, you may request independent medical review (IMR) using the request form included with the claims administrator’s written decision to deny treatment. The IMR process is similar to the group health IMR process, and takes approximately 40 (or fewer) days to arrive at a determination so that appropriate treatment can be given. Your attorney or your physician may assist you in the IMR process. IMR is not available to resolve disputes over matters other than the medical necessity of a particular treatment requested by your physician. If you disagree with your PTP on matters other than treatment, such as the cause of your injury or how severe the injury is, you can switch to other doctors as described above. If you cannot reach agreement with another doctor, notify the claims administrator in writing as soon as possible. In some cases, you risk losing the right to challenge your PTP’s opinion unless you do this promptly. If you do not have an attorney, the claims administrator must send you instructions on how to be seen by a doctor called a qualified medical evaluator (QME) to help resolve the dispute. If you have an attorney, the claims administrator may try to reach agreement with your attorney on a doctor called an agreed medical evaluator (AME). If the claims administrator disagrees with your PTP on matters other than treatment, the claims administrator can require you to be seen by a QME or AME. Payment for Temporary Disability (Lost Wages): If you can't work while you are recovering from a job injury or illness, you may receive temporary disability payments for a limited period. These payments may change or stop when your doctor says you are able to return to work. These benefits are tax-free. Temporary disability payments are two-thirds of your average weekly pay, within minimums and maximums set by state law. Payments are not made for the first three days you are off the job unless you are hospitalized overnight or cannot work for more than 14 days. Stay at Work or Return to Work: Being injured does not mean you must stop working. If you can continue working, you should. If not, it is important to go back to work with your current employer as soon as you are medically able. Studies show that the longer you are off work, the harder it is to get back to your original job and wages. While you are recovering, your PTP, your employer (supervisors or others in management), the claims administrator, and your attorney (if you have one) will work with you to decide how you will stay at work or return to work and what work you will do. Actively communicate with your PTP, your employer, and the claims administrator about the work you did before you were injured, your medical condition and the kinds of work you can do now, and the kinds of work that your employer could make available to you. Payment for Permanent Disability: If a doctor says you have not recovered completely from your injury and you will always be limited in the work you can do, you may receive additional payments. The amount will depend on the type of injury, extent of impairment, your age, occupation, date of injury, and your wages before you were injured. Supplemental Job Displacement Benefit (SJDB): If you were injured on or after 1/1/04, and your injury results in a permanent disability and your employer does not offer regular, modified, or alternative work, you may qualify for a nontransferable voucher payable for retraining and/or skill enhancement. If you qualify, the claims administrator will pay the costs up to the maximum set by state law. Death Benefits: If the injury or illness causes death, payments may be made to a (Medical Provider Network- MPN), usted puede cambiar a otros médicos dentro de la MPN después de la primera visita.  Si usted está recibiendo tratamiento en un Organización de Cuidado Médico (Healthcare Organization- HCO), es posible cambiar al menos una vez a otro médico dentro de la HCO. Usted puede cambiar a un médico fuera de la HCO 90 o 180 días después de que su lesión es reportada a su empleador (dependiendo de si usted está cubierto por un seguro médico proporcionado por su empleador).  Si usted no está recibiendo tratamiento en una MPN o HCO y no hizo una designación previa, usted puede cambiar a un nuevo médico una vez durante los primeros 30 días después de que su lesión es reportada a su empleador. Póngase en contacto con el administrador de reclamos para cambiar de médico. Después de 30 días, puede cambiar a un médico de su elección si su empleador o el administrador de reclamos no ha creado o seleccionado una MPN. Divulgación de Expedientes Médicos: Después de que Ud. presente un reclamo para beneficios de compensación de trabajadores, sus expedientes médicos no tendrán el mismo nivel de privacidad que usted normalmente espera. Si Ud. no está de acuerdo en divulgar voluntariamente los expedientes médicos, un juez de compensación de trabajadores posiblemente decida qué expedientes serán revelados. Si usted solicita privacidad, es posible que el juez “selle” (mantenga privados) ciertos expedientes médicos. Problemas con la Atención Médica y los Informes Médicos: En algún momento durante su reclamo, podría estar en desacuerdo con su PTP sobre qué tratamiento es necesario. Si esto sucede, usted puede cambiar a otros médicos como se describe anteriormente. Si no puede llegar a un acuerdo con otro médico, los pasos a seguir dependen de si usted está recibiendo atención en una MPN, HCO o ninguna de las dos. Para más información, consulte la sección “Aprenda Más Sobre la Compensación de Trabajadores,” a continuación. Si el administrador de reclamos niega el tratamiento recomendado por su PTP, puede solicitar una revisión médica independiente (Independent Medical Review- IMR), utilizando el formulario de solicitud que se incluye con la decisión por escrito del administrador de reclamos negando el tratamiento. El proceso de la IMR es parecido al proceso de la IMR de un seguro médico colectivo, y tarda aproximadamente 40 (o menos) días para llegar a una determinación de manera que se pueda dar un tratamiento apropiado. Su abogado o su médico le pueden ayudar en el proceso de la IMR. La IMR no está disponible para resolver disputas sobre cuestiones aparte de la necesidad médica de un tratamiento particular solicitado por su médico. Si no está de acuerdo con su PTP en cuestiones aparte del tratamiento, como la causa de su lesión o la gravedad de la lesión, usted puede cambiar a otros médicos como se describe anteriormente. Si no puede llegar a un acuerdo con otro médico, notifique al administrador de reclamos por escrito tan pronto como sea posible. En algunos casos, usted arriesg perder el derecho a objetar a la opinión de su PTP a menos que hace esto de inmediato. Si usted no tiene un abogado, el administrador de reclamos debe enviarle instrucciones para ser evaluado por un médico llamado un evaluador médico calificado (Qualified Medical Evaluator- QME) para ayudar a resolver la disputa. Si usted tiene un abogado, el administrador de reclamos puede tratar de llegar a un acuerdo con su abogado sobre un médico llamado un evaluador médico acordado (Agreed Medical Evaluator- AME). Si el administrador de reclamos no está de acuerdo con su PTP sobre asuntos aparte del tratamiento, el administrador de reclamos puede exigirle que sea atendido por un QME o AME. Pago por Incapacidad Temporal (Sueldos Perdidos): Si Ud. no puede trabajar, mientras se está recuperando de una lesión o enfermedad relacionada con el trabajo, Ud. puede recibir pagos por incapacidad temporal por un periodo limitado. Estos pagos pueden cambiar o parar cuando su médico diga que Ud. está en condiciones de regresar a trabajar. Estos beneficios son libres de impuestos. Los pagos por incapacidad temporal son dos tercios de su pago semanal promedio, con cantidades mínimas y máximas establecidas por las leyes estales. Los pagos no se hacen durante los primeros tres días en que Ud. no trabaje, a menos que Ud. sea hospitalizado una noche o no puede trabajar durante más de 14 días. Permanezca en el Trabajo o Regreso al Trabajo: Estar lesionado no significa que usted debe dejar de trabajar. Si usted puede seguir trabajando, usted debe hacerlo. Si no es así, es importante regresar a trabajar con su empleador actual tan Rev. 1/1/2016 Page 3 of 3 spouse and other relatives or household members who were financially dependent on the deceased worker. It is illegal for your employer to punish or fire you for having a job injury or illness, for filing a claim, or testifying in another person's workers' compensation case (Labor Code 132a). If proven, you may receive lost wages, job reinstatement, increased benefits, and costs and expenses up to limits set by the state. Resolving Problems or Disputes: You have the right to disagree with decisions affecting your claim. If you have a disagreement, contact your employer or claims administrator first to see if you can resolve it. If you are not receiving benefits, you may be able to get State Disability Insurance (SDI) or unemployment insurance (UI) benefits. Call the state Employment Development Department at (800) 480-3287 or (866) 333-4606, or go to their website at www.edd.ca.gov. You Can Contact an Information & Assistance (I&A) Officer: State I&A officers answer questions, help injured workers, provide forms, and help resolve problems. Some I&A officers hold workshops for injured workers. To obtain important information about the workers’ compensation claims process and your rights and obligations, go to www.dwc.ca.gov or contact an I&A officer of the state Division of Workers’ Compensation. You can also hear recorded information and a list of local I&A offices by calling (800) 736-7401. You can consult with an attorney. Most attorneys offer one free consultation. If you decide to hire an attorney, his or her fee will be taken out of some of your benefits. For names of workers' compensation attorneys, call the State Bar of California at (415) 538-2120 or go to their website at www. californiaspecialist.org. Learn More About Workers’ Compensation: For more information about the workers’ compensation claims process, go to www.dwc.ca.gov. At the website, you can access a useful booklet, “Workers’ Compensation in California: A Guidebook for Injured Workers.” You can also contact an Information & Assistance Officer (above), or hear recorded information by calling 1-800-736- 7401. pronto como usted pueda medicamente hacerlo. Los estudios demuestran que entre más tiempo esté fuera del trabajo, más difícil es regresar a su trabajo original y a sus salarios. Mientras se está recuperando, su PTP, su empleador (supervisores u otras personas en la gerencia), el administrador de reclamos, y su abogado (si tiene uno) trabajarán con usted para decidir cómo va a permanecer en el trabajo o regresar al trabajo y qué trabajo hará. Comuníquese de manera activa con su PTP, su empleador y el administrador de reclamos sobre el trabajo que hizo antes de lesionarse, su condición médica y los tipos de trabajo que usted puede hacer ahora y los tipos de trabajo que su empleador podría poner a su disposición. Pago por Incapacidad Permanente: Si un médico dice que no se ha recuperado completamente de su lesión y siempre será limitado en el trabajo que puede hacer, es posible que Ud. reciba pagos adicionales. La cantidad dependerá de la clase de lesión, grado de deterioro, su edad, ocupación, fecha de la lesión y sus salarios antes de lesionarse. Beneficio Suplementario por Desplazamiento de Trabajo (Supplemental Job Displacement Benefit- SJDB): Si Ud. se lesionó en o después del 1/1/04, y su lesión resulta en una incapacidad permanente y su empleador no ofrece un trabajo regular, modificado, o alternativo, usted podría cumplir los requisitos para recibir un vale no-transferible pagadero a una escuela para recibir un nuevo un curso de reentrenamiento y/o mejorar su habilidad. Si Ud. cumple los requisios, el administrador de reclamos pagará los gastos hasta un máximo establecido por las leyes estatales. Beneficios por Muerte: Si la lesión o enfermedad causa la muerte, es posible que los pagos se hagan a un cónyuge y otros parientes o a las personas que viven en el hogar que dependían económicamente del trabajador difunto. Es ilegal que su empleador le castigue o despida por sufrir una lesión o enfermedad laboral, por presentar un reclamo o por testificar en el caso de compensación de trabajadores de otra persona. (Código Laboral, sección 132a.) De ser probado, usted puede recibir pagos por pérdida de sueldos, reposición del trabajo, aumento de beneficios y gastos hasta los límites establecidos por el estado. Resolviendo problemas o disputas: Ud. tiene derecho a no estar de acuerdo con las decisiones que afecten su reclamo. Si Ud. tiene un desacuerdo, primero comuníquese con su empleador o administrador de reclamos para ver si usted puede resolverlo. Si usted no está recibiendo beneficios, es posible que Ud. pueda obtener beneficios del Seguro Estatalde Incapacidad (State Disability Insurance- SDI) o beneficios del desempleo (Unemployment Insurance- UI). Llame al Departamento del Desarrollo del Empleo estatal al (800) 480-3287 o (866) 333- 4606, o visite su página Web en www.edd.ca.gov. Puede Contactar a un Oficial de Información y Asistencia (Information & Assistance- I&A): Los Oficiales de Información y Asistencia (I&A) estatal contestan preguntas, ayudan a los trabajadores lesionados, proporcionan formularios y ayudan a resolver problemas. Algunos oficiales de I&A tienen talleres para trabajadores lesionados. Para obtener información importante sobre el proceso de la compensación de trabajadores y sus derechos y obligaciones, vaya a www.dwc.ca.gov o comuníquese con un oficial de información y asistencia de la División Estatal de Compensación de Trabajadores. También puede escuchar información grabada y una lista de las oficinas de I&A locales llamando al (800) 736-7401. Ud. puede consultar con un abogado. La mayoría de los abogados ofrecen una consulta gratis. Si Ud. decide contratar a un abogado, los honorarios serán tomados de algunos de sus beneficios. Para obtener nombres de abogados de compensación de trabajadores, llame a la Asociación Estatal de Abogados de California (State Bar) al (415) 538-2120, o consulte su página Web en www.californiaspecialist.org. Aprenda Más Sobre la Compensación de Trabajadores: Para obtener más información sobre el proceso de reclamos del programa de compensación de trabajadores, vaya a www.dwc.ca.gov. En la página Web, podrá acceder a un folleto útil, “Compensación del Trabajador de California: Una Guía para Trabajadores Lesionados.” También puede contactar a un oficial de Información y Asistencia (arriba), o escuchar información grabada llamando al 1-800-736- 7401.   . Rev. 1/1/2016 State of California Department of Industrial Relations DIVISION OF WORKERS’ COMPENSATION WORKERS’ COMPENSATION CLAIM FORM (DWC 1) Employee: Complete the “Employee” section and give the form to your employer. Keep a copy and mark it “Employee’s Temporary Receipt” until you receive the signed and dated copy from your employer. You may call the Division of Workers’ Compensation and hear recorded information at (800) 736-7401. An explanation of workers' compensation benefits is included in the Notice of Potential Eligibility, which is the cover sheet of this form. Detach and save this notice for future reference. You should also have received a pamphlet from your employer describing workers’ compensation benefits and the procedures to obtain them. You may receive written notices from your employer or its claims administrator about your claim. If your claims administrator offers to send you notices electronically, and you agree to receive these notices only by email, please provide your email address below and check the appropriate box. If you later decide you want to receive the notices by mail, you must inform your employer in writing. Any person who makes or causes to be made any knowingly false or fraudulent material statement or material representation for the purpose of obtaining or denying workers’ compensation benefits or payments is guilty of a felony. Estado de California Departamento de Relaciones Industriales DIVISION DE COMPENSACIÓN AL TRABAJADOR PETITION DEL EMPLEADO PARA DE COMPENSACIÓN DEL TRABAJADOR (DWC 1) Empleado: Complete la sección “Empleado” y entregue la forma a su empleador. Quédese con la copia designada “Recibo Temporal del Empleado” hasta que Ud. reciba la copia firmada y fechada de su empleador. Ud. puede llamar a la Division de Compensación al Trabajador al (800) 736- 7401 para oir información gravada. Una explicación de los beneficios de compensación de trabajadores está incluido en la Notificación de Posible Elegibilidad, que es la hoja de portada de esta forma. Separe y guarde esta notificación como referencia para el futuro. Ud. también debería haber recibido de su empleador un folleto describiendo los benficios de compensación al trabajador lesionado y los procedimientos para obtenerlos. Es posible que reciba notificaciones escritas de su empleador o de su administrador de reclamos sobre su reclamo. Si su administrador de reclamos ofrece enviarle notificaciones electrónicamente, y usted acepta recibir estas notificaciones solo por correo electrónico, por favor proporcione su dirección de correo electrónico abajo y marque la caja apropiada. Si usted decide después que quiere recibir las notificaciones por correo, usted debe de informar a su empleador por escrito. Toda aquella persona que a propósito haga o cause que se produzca cualquier declaración o representación material falsa o fraudulenta con el fin de obtener o negar beneficios o pagos de compensación a trabajadores lesionados es culpable de un crimen mayor “felonia”. Employee—complete this section and see note above Empleado—complete esta sección y note la notación arriba. 1. Name. Nombre. ___________________________________________________ Today’s Date. Fecha de Hoy. ____________________________________________ 2. Home Address. Dirección Residencial. _____________________________________________________________________________________________________ 3. City. Ciudad. _______________________________________ State. Estado. _____________________ Zip. Código Postal. ______________________________ 4. Date of Injury. Fecha de la lesión (accidente). ________________________________ Time of Injury. Hora en que ocurrió. ____________a.m. ___________p.m. 5. Address and description of where injury happened. Dirección/lugar dónde occurió el accidente. _______________________________________________________ _______________________________________________________________________________________________________________________________________ 6. Describe injury and part of body affected. Describa la lesión y parte del cuerpo afectada. ____________________________________________________________ _______________________________________________________________________________________________________________________________________ 7. Social Security Number. Número de Seguro Social del Empleado. _______________________________________________________________________________ 8. Check if you agree to receive notices about your claim by email only.  Marque si usted acepta recibir notificaciones sobre su reclamo solo por correo electrónico. Employee’s e-mail. _____________________________________ Correo electrónico del empleado. __________________________________________. You will receive benefit notices by regular mail if you do not choose, or your claims administrator does not offer, an electronic service option. Usted recibirá notificaciones de beneficios por correo ordinario si usted no escoge, o su administrador de reclamos no le ofrece, una opción de servicio electrónico. 9. Signature of employee. Firma del empleado. ________________________________________________________________________________________________ Employer—complete this section and see note below. Empleador—complete esta sección y note la notación abajo. 10. Name of employer. Nombre del empleador. ________________________________________________________________________________________________ 11. Address. Dirección. __________________________________________________________________________________________________________________ 12. Date employer first knew of injury. Fecha en que el empleador supo por primera vez de la lesión o accidente. ___________________________________________ 13. Date claim form was provided to employee. Fecha en que se le entregó al empleado la petición. ______________________________________________________ 14. Date employer received claim form. Fecha en que el empleado devolvió la petición al empleador._____________________________________________________ 15. Name and address of insurance carrier or adjusting agency. Nombre y dirección de la compañía de seguros o agencia adminstradora de seguros. _______________ _______________________________________________________________________________________________________________________________________ 16. Insurance Policy Number. El número de la póliza de Seguro.___________________________________________________________________________________ 17. Signature of employer representative. Firma del representante del empleador. ____________________________________________________________________ 18. Title. Título. _________________________________________ 19. Telephone. Teléfono. ___________________________________________________________  Employer: You are required to date this form and provide copies to your insurer or claims administrator and to the employee, dependent or representative who filed the claim within one working day of receipt of the form from the employee. SIGNING THIS FORM IS NOT AN ADMISSION OF LIABILITY Empleador: Se requiere que Ud. feche esta forma y que provéa copias a su compañía de seguros, administrador de reclamos, o dependiente/representante de reclamos y al empleado que hayan presentado esta petición dentro del plazo de un día hábil desde el momento de haber sido recibida la forma del empleado. EL FIRMAR ESTA FORMA NO SIGNIFICA ADMISION DE RESPONSABILIDAD Employer copy/Copia del Empleador Employee copy/Copia del Empleado Claims Administrator/Administrador de Reclamos Temporary Receipt/Recibo del Empleado Work Status Update-Industrial Injury MED STOP To be completed by treating physician or practitioner Employer Information: CITY OF SAN LUIS OBISPO Phone: 805-781-7480, Fax: (805) 541-0142 Patient Name: ___________________DOI_________________ Job Position/Title: ____________________________ Dr./Provider Name: ______________Dr. /Provider Signature_______________ ****************************************************************************************************************************** Instructions: Please indicate the employee’s work status below. If the employee is temporarily unable to perform his/her usual and customary duties, please describe any and all restrictions, and provide an estimate of how long these restrictions will last. Note: The employer will provide modified or alternate duty, when feasible. Date Examined: _________ Time In: Time Out: __________ Released to return to full duty  today discharged as cured? Patient MAY NOT return to work, TTD until: From To Released to return to modified duty from to with the following restrictions: 1. Keep wound or dressing dry and/or clean 2.No pushing, pulling, lifting (circle one) in excess of pounds 3. Limited  standing  walking  sitting  stooping  bending  squatting Duration: Other limitation: 4.  Limited use of  right  left  hand  wrist  shoulder arm Duration: Other limitation: 5. Limited overhead work 6. Limited  climbing  stairs  uneven surfaces  other: Duration: Other limitation: 7. Other restrictions or limitations: 8.Anticipated duration of modified work described above is day(s) or week(s) 9.All releases to modified duty include the restriction of no sports activity Notes/Diagnosis:________________________________________________________________ Next appointment date/time:__________________ Referred to: Specialty:___________ PT Requested: Yes / No PT Facility: __________________________________ City of SLO Workers' Comp Billing: Athens Administrators, 2552 Stanwell Dr, Concord CA 94520 Adjuster: Crystal Espinoza, cespinoza@athensadmin.com, 747-832-1234 ; fax 925-889-2410 Instructions to employee&supervisor: Return this form to your Supervisor as soon as possible, within 24 hours of your appointment. If the need for modified work is identified, please complete below and send to HR: ____ YES, modified work can be provided. From ____________through ____________ ____ NO modified work available. If department is unable to accommodate the temporary restrictions, please contact HR immediately at 781-7480. If employee will be off >14 days, it may be necessary to collect City property (laptop, phone, keys). Supervisor Signature ___ Employee Signature* ___ *Employee understands, it is their responsibility to abide by the restrictions and notify supervisor immediately if any assigned duty conflicts with restrictions. 1 From:Floyd, Aaron Sent:Wednesday, January 28, 2026 4:35 PM To:Weidler, Hayley Subject:RE: Public comment agenda correspondence Thanks Hayley! From: Weidler, Hayley <hweidler@slocity.org> Sent: Wednesday, January 28, 2026 4:28 PM To: Floyd, Aaron <afloyd@slocity.org> Subject: RE: Public comment agenda correspondence Done! From: Floyd, Aaron <afloyd@slocity.org> Sent: Tuesday, January 27, 2026 1:58 PM To: Weidler, Hayley <hweidler@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Nelson, Brian <BNelson@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: FW: Public comment agenda correspondence Hello Hayley, Can you please set up a meeting for Madeline, Brian, me, and Scott (optional) on this. I’d like it to be in -person and hopefully only 30 minutes. And please include the attachment. Thanks! From: Collins, Scott <SCollins@slocity.org> Sent: Tuesday, January 20, 2026 9:20 AM To: Floyd, Aaron <afloyd@slocity.org>; Nelson, Brian <BNelson@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Subject: FW: Public comment agenda correspondence FYI From: Richard Schmidt <slobuild@yahoo.com> Sent: Monday, January 19, 2026 11:58 AM To: E-mail Council Website <emailcouncil@slocity.org> Subject: Public comment agenda correspondence Dear Mayor and Council, Please see the attached letter about spending some of the current budget surplus on neighborhood ADA ramps at corners where there are no ramps. Thank you. Richard Schmidt Dear Mayor and Council, I write to urge you to use a large hunk of the “surprise multimillion dollar surplus” of city funds — let’s say about $2 million — for building ADA curb ramps in the city’s neighborhoods, where they are most needed by those who need them to navigate the city’s pedestrian public right of way. (And where they are also supremely useful to others, like grandparents and parents with infant strollers and older residents with walkers and wheeled grocery carts.) I am writing to you early because such things are thoroughly worked out before the Council hearing where they’re adopted. I want you and staff to have time to make this happen. Whenever a member of the public requests such ramps we’re told there are no funds. Well, with this huge “surplus” on the table, that excuse flies out the window. There are funds. And using them for this purpose is entirely consistent with adopted Council policy which states there are 3 acceptable uses for a surplus: CalPers payments, infrastructure like ADA ramps, and “emerging” health and safety needs. [Nowhere does the policy justify subsidizing SLORep. :-)] Here’s where things stand with regard to ADA ramps in SLO. By the city’s own admission, up to 22% of corners where ADA ramps have been required for the past 35 years still have no ramps. In raw numbers, that’s more than 520 corners. I am concerned the city has absolutely no plan for completing the city-wide curb ramp assignment given it by the ADA. Do you not also share that concern? Is this a reasonable situation? I don’t see how the city can argue it is. The ADA itself was enacted in 1990, 35 years ago. Before that the federal Rehabilitation Act (1973) also required ramps, as did corresponding contemporaneous California laws and regulations. So there’s a very long record of city failure to meet the mobility needs of the disabled and obey the laws intended to provide those needs. Today, when approached for remediation, the city digs in its heels and patronizingly responds it can do nothing to help. I can testify to this first hand. My conversations with the city on this subject go back many years. I have, for example, documentary evidence of exchanges with Daryl Grigsby, former public works director, on precisely the issues I’ve laid out above. At the time of the Anholm bike putsch, I protested the removal of long-standing high-quality ADA pedestrian features, and the rotten design of many of the new ones, only to be dismissed by staff and ignored by the Council. Since then, as I have progressed from public advocate to one benefiting from these measures, I have continued to advocate: I advocated to the Council at its last goal-setting the need for making completion of the city’s ADA ramp obligations a goal and argued the importance of establishing policy for on-going annual allocations to complete the ADA ramp system citywide; that was ignored. I then urged the Council to allocate funds at the two-year budget-setting; that was ignored. I then decided to act personally, to do what the city says we can do, to make a personal request for specific ramp locations; that too was ignored by a city ADA coordinator 1 who couldn’t be bothered to respond to repeated emails. The current ADA coordinator was courteous, but gave me the usual answer — no ramps. Meanwhile, the city manipulatively and mendaciously tells the public it’s doing great stuff with building ADA ramps, when in fact it’s just continuing to violate civil rights law by ignoring its duty to extend the ramps city-wide and especially to neighborhoods. So, how can this be? Let’s look at facts. The city tells the public there are two ways new ADA ramps get built: 1, as part of the city’s rotational street rebuilding program, or 2, by direct request from the public. There’s actually a third way, by participating in goal-setting and budget-setting, which the city encourages the public to do. So let’s look at these three “ways” and see how in fact they work. First, the personal request route. I’ve already told you my experience. My explicit and specific requests were totally brushed aside. What was it I requested? I requested that ramps be built in my neighborhood and adjacent neighborhoods which I use for medically-prescribed disability- related exercise movement. I requested that missing ramps on North Broad (which should have been done as part of the Anholm bike project but weren’t) be installed; also on the Lincoln- West loop; and finally on the Broad to LaEntrada loop. I was told no way, no funds. Not even an effort to be made. Not even a line to be stood in. Just Nada. So the personal request route is a cruel joke our indifferent city tells the disabled. Second, the goal-setting/budget-setting route. Again, a cruel joke. I made a concerted effort to make headway via that route, and staff and Council completely dismissed my request. That leaves the third route — periodic street rebuilding — which is based entirely on policy and thus is staff-driven and in which the public has little if any say. This is where the city claims GREAT ACHIEVEMENTS with building ADA ramps. So let’s have a look at the reality of this route’s impact on completing a city-wide network of ADA corner ramps. The city brags that last year under this program it built 27 “new” ADA ramps. All of those were along Tank Farm from Broad to Orcutt, and along Sacramento Way. ADA coordinator is a city position required by the ADA to help the public get disability 1 accommodations. That person is supposed to be a problem solver, a helper, not a brush-off artist. In my working with the city’s ADA coordinators, I can report with honest frankness that the first one I dealt with, Monica Irons, was wonderful; the last four have been useless and seemingly unaware of the functions of their position. That fact reflects poorly on city management and the Council’s oversight of the city’s legal responsibilities under the ADA. However, all but one were replacements for existing ADA ramps! And the one that was 2 genuinely “new” wasn’t at one of the 520 corners lacking a ramp, but was across Sacramento Way from the two corners of a T-intersection, justified apparently by construction of a school at that location. So we don’t have what the city would have us believe — 27 new places we can find useful ADA ramps; AFTER SPENDING BASICALLY A MILLION $$$, WE HAVE ZERO CONTRIBUTION TO CORRECTING THE LACK OF RAMPS AT MORE THAN 500 PEDESTRIAN CORNERS THAT CONTINUE TO LACK RAMPS AFTER ALL THESE DECADES OF CITY INACTION. I am informed that as a continuation of last year’s street work the city is now constructing 11 more “new” ramps around the Nipomo Street parking garage. Although exact locations are unknown to me, I’ll wager given the downtown location every one of those is a replacement. At an additional expenditure of an estimated $375,000. So for the year’s ADA ramp construction costing about $1.3 million, not a single ramp has been built at a corner where there wasn’t one already. Can a city that operates this way really say, with a straight face, that it is “welcoming” and disability friendly? Or even that it cares? So I am asking, as I said at the beginning, that the city use a large hunk of its surprise “surplus” — say a couple of million $$ — for building ramps at neighborhood corners where there are none. Why neighborhoods? Neighborhoods are where people live, where their needs are most elemental. Neighborhoods are where people who would use and need corner ramps are most likely to be mobile. It’s where they can practice their “exercise is medicine” with city help rather than hindrance. This is important!!! Systematically excluding neighborhood residents from having pedestrian right of way mobility aids prescribed by both federal and state law is not just wrong, it’s plain mean on the city’s part. So Council, do your part. Allocate a large hunk of this surplus to satisfy this legal and human need. And then figure out how you’re going to realize the promise of the ADA in the pedestrian public right of way by extending corner ramps city-wide instead of just building and rebuilding ramps at the same corners again and again and again. Thank you. The rationale for replacements is that the previous ramps, though in all likelihood fully 2 functional, are non-conforming to current ADA design guidelines because those standards have changed since ramp construction. However, “non-conforming” doesn’t mean the ramp cannot be fixed. Daryl Grigsby told me the majority of these ramps are non-conforming because they lack the bump-strips that tell blind people where sidewalk ends and street begins. Since those strips are add-on glue-down/screw-down features even on new ramps, there is little excuse for not making this simple fix on existing ramps lacking them. Spending millions of $$ year after year replacing such ramps, while doing nothing to extend the ramp system into neighborhoods where there are no ramps, is bad policy, and the Council needs to exercise oversight to correct this. Otherwise, with an estimated 1,200 non-conforming ramps citywide, if you just keep rebuilding existing ramps, you’ll never get to completing the system no matter how much money you spend. Richard Schmidt PS. Costs. It boggles my mind that the city’s expenditure per ramp is about the cost of self- building a small house, a bit over $30K. This seems excessive. I don’t understand just why the high cost for our city: perhaps it’s over-design (I look at the deep foundations, quantity of concrete and steel and ponder these things aren’t supposed to last for millennia like ancient Roman ruins). Perhaps it’s that staff no longer design or build stuff, hiring consultants to do everything (and often end up with mediocre work that has to be redone, as happened with construction drawings for the Anholm bikeway). Perhaps it’s just the city is too cavalier with spending OPM so doesn’t seek value. Anyway, my only direct experience with costing this stuff comes from several years ago when I had to advocate for a relative’s ramps in the midwest, and we were talking less than a tenth the city’s costs! And then there’s CalTrans, which according to the publication cited below did a 2022 project with 104 ramps costing a total of what our city spends on 6 ramps — about $2,000 per ramp. Why the huge difference? I really think the city could get more for its money if it tried and changed a thing or two about how it goes about this. Efficiency can be more than a slogan. https://www.calbike.org/incomplete-streets-part-1-how-caltrans-shortchanges-pedestrians/? emci=544d3a9a-1d4a-ef11-86c3-6045bdd9e096&emdi=34964660-dd4a- ef11-86c3-6045bdd9e096&ceid=2152359 PPS. Here’s a list of the ramps I personally requested to provide me a continuous accessible route, fyi. The city refused to offer even a token response to this request, let alone try to figure out how to get the long-overdue job done. Along North Broad: •Mountain View, 3 ramps •Center, 1 ramp Along Lincoln/West loop east of Chorro: •Mountain View, 2 ramps •Center, 2 ramps •Montalban, 1 ramp •Venable, 2 ramps •Mission, 2 ramps •West Street cul de sac, 2 ramps Along Luneta: •Rafael, 4 ramps •Hermosa, 2 ramps •La Entrada, 4 ramps Along La Entrada: •Hermosa, 2 ramps •Catalina, 2 ramps •San Jose, 1 ramp •Del Sur, 2 ramps •Ramona (west side of La Entrada), 2 ramps 1 From:Floyd, Aaron Sent:Friday, January 23, 2026 4:29 PM To:Rice, Jennifer; Kacsinta, Madeline Subject:RE: Timed Parking on Upper Monterey Great point. Can we please make this happen. From: Rice, Jennifer <jrice@slocity.org> Sent: Thursday, January 22, 2026 5:10 PM To: Floyd, Aaron <afloyd@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Subject: RE: Timed Parking on Upper Monterey Thanks Aaron, Yes – we could print flyers to distribute. I did confirm that this area has had this timed restricted for decades, and I would think the businesses and tenants along the street are aware of this. If we prepare something, I recommend timing it to distribute at the same time the additional signage is installed. Jennifer Rice, PTP, AICP pronouns she/her/hers Deputy Director of Mobility Services Public Works Mobility Services 1260 Chorro, San Luis Obispo, CA 93401-3218 E jrice@slocity.org T 805.781.7058 slocity.org Stay connected with the City by signing up for e-notifications From: Floyd, Aaron <afloyd@slocity.org> Sent: Thursday, January 22, 2026 4:54 PM To: Rice, Jennifer <jrice@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Subject: RE: Timed Parking on Upper Monterey Thanks for the investigation and explanation, Jennifer. I’ll report back to the Mayor and Whitney on this. For this area, and others in a similar situation, do we have informational flyers or printed handouts that we can distribute to the nearby businesses? I realize that this is likely beyond what is standard practice or required by law/code but this would likely be well received by the community as an attempt to educate. I also realize that the business owners are likely not the people getting the majority of cites, but it might still be nice to make them aware so they can in turn help their customers. Thanks again Aaron From: Rice, Jennifer <jrice@slocity.org> Sent: Thursday, January 22, 2026 4:34 PM 2 To: Kacsinta, Madeline <MKacsint@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Subject: Timed Parking on Upper Monterey Hello Aaron and Madeline, I wanted to follow up with additional information regarding the timed parking restrictions on Monterey Street. I confirmed that Monterey Street is signed as 2-hour parking; however, our Compliance Supervisor recently evaluated the corridor and identified several issues. These include inconsistent use of signage and green curb markings, as well as ADA-related signage that should be updated. Her team plans to conduct a more thorough review of the area and develop a list of needed corrections, which will be added to the Operations team’s worklist. For reference, the spacing of parking restriction signs is addressed in the California Manual on Uniform Traffic Control Devices (MUTCD). The MUTCD generally states that “spacing of signs should be based on legibility, conspicuity, and sign orientation,” which allows agencies discretion in placement. Internally, Donna’s recommended spacing for parking signs is between 30 and 60 feet; this standard is not currently met in portions of upper Monterey Street. I also wanted to share information about the standard process Compliance Officers follow when issuing citations for timed parking violations. Officers are instructed to photograph the violating vehicle in relation to the posted sign, or green curb, as either are used to notify the public. This documentation is used to demonstrate that the driver could reasonably have been aware of the parking restriction. In addition, officers routinely notify the Operations team when they identify locations where additional signage is needed. This often occurs when an officer is preparing to issue a citation but determines that the signage is not sufficient for a driver to reasonably notice the restriction. In those cases, the officer does not issue a citation and instead submits a work order for Operations to install or replace signage. This is an ongoing and typical process, particularly in areas where signs may be stolen or damaged. While this approach provides continual informal monitoring, there is no formal, scheduled sign audit, which can result in occasional gaps in signage—such as those identified in the upper Monterey area. Regarding the citation issued in this location, the individual should contest the citation if they believe they could not reasonably have been aware of the parking restriction. Note that the Compliance Supervisor did look up recent citations in that area and found one that was recently appealed. The citation was issued to a repeat offender (3 cites so far). The violator is aware of the limited parking but continues to park there anyway. The photo in this case shows the vehicle parked at a green curb. The citation was upheld. (I do not know if this is the specific case that was mentioned to the Mayor but wanted to provide you both that context.) Finally, looking for areas of opportunity, moving forward, Parking will coordinate more proactively with CIP/Transportation on annual Paving Projects to align evaluation of parking signage so that needed signs are included in the construction plans for those projects. Let me know if you have any other questions or recommendations for future action/consideration. Thanks, Jennifer Rice pronouns she/her/hers Deputy Director of Mobility Services Public Works 3 Mobility Services 1260 Chorro, San Luis Obispo, CA 93401-3218 E jrice@slocity.org T 805.781.7058 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Floyd, Aaron Sent:Thursday, January 22, 2026 2:05 PM To:Floyd, Aaron Subject:CMR Plus Flag Status:Completed Special Prado Project Manager position currently funded out of PW ops – needs to move to Prado CIP Putting Morgan’s bump to a Eng 2 in CMR form for discussion purposes only - hoping not to route Scott wants to transfer ADA coordinator. Scott to Brian? Building Official? Put on CSG - Timmi heads up 1 From:Kacsinta, Madeline Sent:Thursday, January 22, 2026 5:57 PM To:Floyd, Aaron; Rice, Jennifer Subject:RE: Timed Parking on Upper Monterey Thanks, Jenn! I like the idea of informational flyers, and also think that we should be cautious about ticketing in this area while we are evaluating the placement of signs and curb markings. I appreciate all the information! Madeline Kacsinta Assistant Director of Public Works Public Works 919 Palm, San Luis Obispo, CA 93401-3218 E MKacsint@slocity.org T 805.781.7094 slocity.org Stay connected with the City by signing up for e-notifications From: Floyd, Aaron <afloyd@slocity.org> Sent: Thursday, January 22, 2026 4:54 PM To: Rice, Jennifer <jrice@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Subject: RE: Timed Parking on Upper Monterey Thanks for the investigation and explanation, Jennifer. I’ll report back to the Mayor and Whitney on this. For this area, and others in a similar situation, do we have informational flyers or printed handouts that we can distribute to the nearby businesses? I realize that this is likely beyond what is standard practice or required by law/code but this would likely be well received by the community as an attempt to educate. I also realize that the business owners are likely not the people getting the majority of cites, but it might still be nice to make them aware so they can in turn help their customers. Thanks again Aaron From: Rice, Jennifer <jrice@slocity.org> Sent: Thursday, January 22, 2026 4:34 PM To: Kacsinta, Madeline <MKacsint@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Subject: Timed Parking on Upper Monterey Hello Aaron and Madeline, 2 I wanted to follow up with additional information regarding the timed parking restrictions on Monterey Street. I confirmed that Monterey Street is signed as 2-hour parking; however, our Compliance Supervisor recently evaluated the corridor and identified several issues. These include inconsistent use of signage and green curb markings, as well as ADA-related signage that should be updated. Her team plans to conduct a more thorough review of the area and develop a list of needed corrections, which will be added to the Operations team’s worklist. For reference, the spacing of parking restriction signs is addressed in the California Manual on Uniform Traffic Control Devices (MUTCD). The MUTCD generally states that “spacing of signs should be based on legibility, conspicuity, and sign orientation,” which allows agencies discretion in placement. Internally, Donna’s recommended spacing for parking signs is between 30 and 60 feet; this standard is not currently met in portions of upper Monterey Street. I also wanted to share information about the standard process Compliance Officers follow when issuing citations for timed parking violations. Officers are instructed to photograph the violating vehicle in relation to the posted sign, or green curb, as either are used to notify the public. This documentation is used to demonstrate that the driver could reasonably have been aware of the parking restriction. In addition, officers routinely notify the Operations team when they identify locations where additional signage is needed. This often occurs when an officer is preparing to issue a citation but determines that the signage is not sufficient for a driver to reasonably notice the restriction. In those cases, the officer does not issue a citation and instead submits a work order for Operations to install or replace signage. This is an ongoing and typical process, particularly in areas where signs may be stolen or damaged. While this approach provides continual informal monitoring, there is no formal, scheduled sign audit, which can result in occasional gaps in signage—such as those identified in the upper Monterey area. Regarding the citation issued in this location, the individual should contest the citation if they believe they could not reasonably have been aware of the parking restriction. Note that the Compliance Supervisor did look up recent citations in that area and found one that was recently appealed. The citation was issued to a repeat offender (3 cites so far). The violator is aware of the limited parking but continues to park there anyway. The photo in this case shows the vehicle parked at a green curb. The citation was upheld. (I do not know if this is the specific case that was mentioned to the Mayor but wanted to provide you both that context.) Finally, looking for areas of opportunity, moving forward, Parking will coordinate more proactively with CIP/Transportation on annual Paving Projects to align evaluation of parking signage so that needed signs are included in the construction plans for those projects. Let me know if you have any other questions or recommendations for future action/consideration. Thanks, Jennifer Rice pronouns she/her/hers Deputy Director of Mobility Services Public Works Mobility Services 1260 Chorro, San Luis Obispo, CA 93401-3218 E jrice@slocity.org T 805.781.7058 slocity.org 3 Stay connected with the City by signing up for e-notifications 1 From:Jenna Atiya <jennaboyle13@gmail.com> Sent:Wednesday, January 21, 2026 11:32 AM To:Nelson, Brian Cc:Floyd, Aaron; Schwartz, Luke; Kacsinta, Madeline; Tway, Timothea (Timmi); Collins, Scott; McDonald, Whitney Subject:Re: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way Attachments:image001.png; image002.png; image003.png; image004.png; image005.png; image006.png Flag Status:Completed Hi Brian, Thank you for taking the time to respond and for the detailed explanation of the City’s process, funding constraints, and prioritization framework. I appreciate the City’s efforts to incorporate accessibility improvements where possible and the work that has already been completed through recent paving projects. I also want to reiterate how critical curb ramps are for ensuring equitable access for all residents, particularly individuals with mobility disabilities, seniors, families with strollers, and others who rely on safe and continuous pedestrian infrastructure. On streets like Royal Way, the absence of curb ramps significantly limits independent mobility and can effectively exclude some community members from fully accessing their neighborhood. I understand the financial realities and long-term planning involved, and I appreciate that my request has been added to the queue for future consideration. I hope accessibility improvements can continue to be viewed not only as enhancements, but as essential infrastructure that supports safety, dignity, and inclusion for everyone in our community. I will take your suggestion to connect with neighbors who share these concerns, and I appreciate knowing that community input can help elevate priorities during future funding discussions. Thank you again for your time and for your willingness to engage on this issue. I appreciate your openness and look forward to continued dialogue as opportunities arise. Sincerely, Jenna Atiya On Tue, Jan 6, 2026, 3:25 PM Nelson, Brian <BNelson@slocity.org> wrote: BCC: Council_All Hello Jenna, 2 Thank you for communicating your request for curb ramps on Royal Way. The City understands the mobility benefits that curb ramps provide for all users and receives requests for curb ramp installations at locations throughout the City, especially where ramps do not currently exist. We strive to complete as many curb ramps as possible with the funding available. When possible, the City incorporates specific accessibility concerns raised by community members into upcoming projects. However, not all requests can be addressed immediately due to funding limitations. To provide the most community-wide impact with limited resources, the City typically implements ADA curb improvements through its Capital Improvement Program (CIP) within annual paving projects. For example, in 2025, the City completed 27 curb ramps on Sacramento and Tank Farm with the ongoing paving project. If funding is budgeted in the financial plan, separate projects generated by community requests, and as recommended by the adopted Active Transportation Plan, can be implemented. Current construction costs for a new curb ramp are approximately $35,000, and it would require additional funding of about $550,000 to complete the ramps on Royal Way. I’ve placed your request for ramps on Royal Way on file, and funding for these ramps will be considered with future budget cycles. Having resident- identified locations in our “queue” is also helpful in guiding future grant applications and identifying opportunities to include improvements in upcoming maintenance projects. It may also be useful to connect with others in the neighborhood who share your concern. When the City Council hears from multiple residents on a common need, it can help elevate priorities during future Financial Plan discussions. Thank you again for your time and for sharing your perspective. Please feel free to reach out to me if you have additional questions. Sincerely, Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: James, Dillon <djames@slocity.org> Sent: Monday, December 29, 2025 10:46 AM To: Jenna Atiya <jennaboyle13@gmail.com> Cc: Floyd, Aaron <afloyd@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way 3 BCC: Council_All Good morning, Thank you for contacting the City of San Luis Obispo. City Council has received your message directly and I am copying Aaron Floyd, Director of Public Works and Utilities, and Timmi Tway, Director of Community Development, for any response and/or further action. Thank you. Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: Jenna Atiya <jennaboyle13@gmail.com> Sent: Monday, December 29, 2025 10:42 AM To: E-mail Council Website <emailcouncil@slocity.org> Subject: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way Good morning, I am writing to respectfully request that the neighborhood surrounding our home at Royal Way be evaluated for the installation of curb ramps at street crossings. 4 I am the parent of two young children (ages three and one), and our family regularly spends time outdoors walking in the neighborhood. We often walk with a stroller, and we are also joined at times by my elderly parents, who rely on walkers for mobility. Unfortunately, the current lack of curb ramps in this area makes it difficult—and at times unsafe—for us and others to comfortably cross streets and navigate sidewalks. Installing curb ramps would greatly improve accessibility and safety for many residents, including families with strollers, older adults, individuals using mobility aids, and people with disabilities. In addition to the clear quality-of-life benefits, curb ramps are an important component of compliance with the Americans with Disabilities Act (ADA), which requires accessible pedestrian routes in public rights-of-way. Our neighborhood is home to many children and elderly community members who would benefit from safer, more accessible infrastructure. I respectfully ask that the installation of curb ramps in this area be considered in upcoming evaluations and included in a future budget if possible. These improvements would make a meaningful difference and help ensure our community is accessible to everyone. Thank you very much for your time, consideration, and continued service to our community. Sincerely, Jenna Atiya 1 From:Erquiaga, Josh Sent:Wednesday, January 14, 2026 10:43 AM To:Alia Mendonsa Subject:Accepted: Fw: Peer Networking: ADA Compliance 1 From:Prajakta Dixit <pdixit@apexcovantage.net> Sent:Wednesday, January 14, 2026 10:15 AM To:Collins, Scott Subject:Re: Are your documents exposed to accessibility lawsuits? Hi Scott, Just following up on my earlier note. Documenta11y is designed to be simple to get started - you can register and begin remediating documents right away. If document accessibility is a priority this quarter, the fastest next step is to sign up and upload your first file to see the results firsthand. I’m available if any questions come up. Thanks & Regards, Prajakta Dixit BDE | Apex CoVantage e: pdixit@apexcovantage.net | w: apexcovantage.com p: 9561324662 On Jan 5, 2026 3:55 PM, "Prajakta Dixit" <pdixit@apexcovantage.net> wrote: Dear Scott, As an IT leader, you have invested significant resources into making your main website accessible. However, there is often a 'hidden' layer of liability that automated site scanners miss - your downloadable documents. Untagged assets (PDFs, Word docs, PPTs) create accessibility barriers and pose a genuine compliance risk (ADA, Section 508, PDF/UA). Documenta11y provides the specialized expertise to close this gap.  Total Scalability & Format Handling: We remediate documents of any volume (single files to large backlogs) across all common formats (PDF, Word, Excel).  Proof of Due Diligence: Receive full validation reports detailing its adherence to WCAG 2.1 AA and PDF/UA standards for every remediated file.  Human Verification: We don’t just rely on auto-tagging. We use human remediation to ensure logical reading order and accurate alt-text.  Zero Infrastructure Strain: You send us the raw files - we return fully compliant, ready-to-upload assets. We can start with a free audit on one of your complex documents to show you the gaps, or, if you prefer, I would be happy to schedule a 15-minute call this week to quickly review how our service integrates with your workflow. 2 Thanks & Regards, Prajakta Dixit BDE | Apex CoVantage e: pdixit@apexcovantage.net | w: apexcovantage.com p: 9561324662 1 From:Jeff Myers <jmyers@roadwayassetservices.com> Sent:Monday, January 12, 2026 8:16 AM To:Horn, Matt Subject:Sidewalk Assessments and ADA Compliance Hi Matt, I've been reaching out to the City with information on our pavement condition evaluations over the past few months. I wanted to make you aware of one of the fastest growing areas of our business - detailed sidewalk assessments. We've completed sidewalk assessments for agencies across the U.S., including Denver, Albuquerque, Amarillo, Winston-Salem, Peoria, Mesa County, Virginia Beach and others. We are currently in San Antonio for a 6,000 linear mile sidewalk assessment, and will be mobilizing to Las Cruces, NM, Carrollton, TX and Prince George's County, MD as San Antonio is completed. This is an area that most municipalities are struggling to get their arms around! Our approach to sidewalk assessments is comprehensive and client driven, as sidewalk assessments can be completed in a variety of ways. I thought you might be interested in a short white paper that outlines one of the deliverables that we offer to provide clients with additional clarity on how to approach an ADA driven sidewalk compliance program. It's a short read, but worth the time if you've been considering sidewalk assessments. Here's the link: Sidewalks and ADA Compliance Please don't hesitate to reach out if you would be interested in a conversation. We are happy to provide a demonstration of the different sidewalk assessments that we offer. Thanks, Jeff Jeff Myers, MSA Client Services Manager Roadway Asset Services, LLC. PH: 417.372.7021 https://www.roadwayassetservices.com/ 1 Subject:Fw: Peer Networking: ADA Compliance Start:Tue 5/26/2026 2:30 PM End:Tue 5/26/2026 2:30 PM Recurrence:(none) Organizer:Alia Mendonsa From: Alia Mendonsa <amendonsa@infotech.com> Sent: Friday, January 9, 2026 2:06 PM To: Alia Mendonsa <amendonsa@infotech.com>; Sean Howard <showard@infotech.com>; Kimberly.Dowden@seattle.gov <Kimberly.Dowden@seattle.gov>; abiggert@fresnocountyca.gov <abiggert@fresnocountyca.gov>; apapaleo@fresnocountyca.gov <apapaleo@fresnocountyca.gov>; Berger, Ryan <ryan.berger@itd.sbcounty.gov>; Hunter, Matt <matt.hunter@venturacounty.gov>; Jackson, Nina <nina.jackson@hss.sbcounty.gov>; edward.carr@ic.ohio.gov <edward.carr@ic.ohio.gov>; tmyoung@sfwater.org <tmyoung@sfwater.org>; ets.tssb.pias@hawaii.gov <ets.tssb.pias@hawaii.gov>; ashley.reeves@hss.sbcounty.gov <ashley.reeves@hss.sbcounty.gov>; tracy.patton1@wyo.gov <tracy.patton1@wyo.gov>; lucinda.b.2@bwc.ohio.gov <lucinda.b.2@bwc.ohio.gov>; dionne.i.1@bwc.ohio.gov <dionne.i.1@bwc.ohio.gov>; Luyen Le <LLe@placer.ca.gov>; Tomas Vera <TVera@placer.ca.gov>; Becca Demos <bdemos@placer.ca.gov>; Michelle.Wagner@state.ca.gov <Michelle.Wagner@state.ca.gov>; Patrick.Swen@state.ca.gov <Patrick.Swen@state.ca.gov>; Bob.Andosca@state.ca.gov <Bob.Andosca@state.ca.gov>; Cindy.Cha@state.ca.gov <Cindy.Cha@state.ca.gov>; Parisa.Soultani@state.ca.gov <Parisa.Soultani@state.ca.gov>; Adam.Kirasic@state.ca.gov <Adam.Kirasic@state.ca.gov>; Amy.Rodriguez@state.ca.gov <Amy.Rodriguez@state.ca.gov>; Freeman-Wong, Jessica <jfreeman-wong@cityofpasadena.net>; Goldman, Sara <Sgoldman@cityofpasadena.net>; suzanne.levine@marincounty.gov <suzanne.levine@marincounty.gov>; Michel Hebert <mhebert@infotech.com> Cc: Tonya Digiorno <tdigiorno@infotech.com>; Hillory Courtney <hcourtney@infotech.com>; Katy Piatanesi <kpiatanesi@infotech.com>; Eric Frohlick <efrohlick@infotech.com>; Scott Magerfleisch <smagerfleisch@infotech.com>; Patrick Dennis <pdennis@infotech.com>; Steve Monaghan <smonaghan@infotech.com>; Aundria Giusti <agiusti@infotech.com>; E.Dylan.S.1 <E.Dylan.S.1@bwc.ohio.gov>; Reeves, Ashley <Alexandra.Reeves@hss.sbcounty.gov>; Saulny, Luis <luis.saulny@hawaii.gov>; Nada Algharib <nada.algharib@santacruzcountyca.gov>; Nada Algharib - County of Santa Cruz <nada.algharib@santacruzcounty.us>; Monica.Hernandez@state.ca.gov <Monica.Hernandez@state.ca.gov>; Tiffany.Wilson@state.ca.gov <Tiffany.Wilson@state.ca.gov>; Erik.Beck@state.ca.gov <Erik.Beck@state.ca.gov>; Greg.Duncan@state.ca.gov <Greg.Duncan@state.ca.gov>; Blaine.Wasylkiw@state.ca.gov <Blaine.Wasylkiw@state.ca.gov>; Shales, Pam <pshales@kingcounty.gov>; Nguyen, Tran T <TTNguyen@sfwater.org>; Brigitte Zepernick <bzepernick@infotech.com>; Lynn Fyhrlund <lynn.fyhrlund@itd.sbcounty.gov>; Fred Donatucci <fred.donatucci@itd.sbcounty.gov>; dabellc@sao.wa.gov <dabellc@sao.wa.gov>; Craig, Mary (DSB) <mary.craig@dsb.wa.gov>; Ferdman, Ernest 2 <ernest.ferdman@venturacounty.gov>; Hardy, Robert (DSB) <Robert.Hardy@dsb.wa.gov>; Ryan, Janna (ECY) <jsar461@ECY.WA.GOV>; Cooper, Kathleen (SAO) <cooperk@sao.wa.gov>; Kevin McDaniel <k.mcdaniel@precisioninfrastructuremgmt.com>; Perlstein, Michal <Michal.Perlstein@seattle.gov>; Makanui, Kyle <Kyle.Makanui@hawaii.gov>; Dieter Wittenberg <DWittenb@placer.ca.gov>; Brittany Holman Field <bholmanfield@infotech.com>; Alexis Allen <aallen@infotech.com>; Matsuo, Sheryl K <sheryl.k.matsuo@hawaii.gov> Subject: FW: Peer Networking: ADA Compliance When: Wed 1/14/2026 12:00 PM - 1:00 PM Where: Microsoft Teams Meeting Alia Mendonsa (she/hers/elle) | Executive Counselor | Info-Tech Research Group O: +1 (888) 670-8889 x6981 | infotech.com Washington DC 1225 South Clark St 22202, USA Toronto 888 Yonge St M4W 2J2, Canada London 10 York Rd SE1 7ND, UK Sydney 320 Pitt Street 2000, Australia -----Original Appointment----- From: Alia Mendonsa Sent: Monday, December 22, 2025 10:27 AM To: Alia Mendonsa; Kimberly.Dowden@seattle.gov; abiggert@fresnocountyca.gov; apapaleo@fresnocountyca.gov; Berger, Ryan; Hunter, Matt; Jackson, Nina; edward.carr@ic.ohio.gov; tmyoung@sfwater.org; ets.tssb.pias@hawaii.gov; ashley.reeves@hss.sbcounty.gov; tracy.patton1@wyo.gov; lucinda.b.2@bwc.ohio.gov; dionne.i.1@bwc.ohio.gov; Luyen Le; Tomas Vera; Becca Demos; Michelle.Wagner@state.ca.gov; Patrick.Swen@state.ca.gov; Bob.Andosca@state.ca.gov; Cindy.Cha@state.ca.gov; Parisa.Soultani@state.ca.gov; Adam.Kirasic@state.ca.gov; Amy.Rodriguez@state.ca.gov; Freeman-Wong, Jessica; Goldman, Sara; suzanne.levine@marincounty.gov; Michel Hebert Cc: Tonya Digiorno; Hillory Courtney; Katy Piatanesi; Eric Frohlick; Scott Magerfleisch; Patrick Dennis; Steve Monaghan; Aundria Giusti; E.Dylan.S.1; Reeves, Ashley; Saulny, Luis; Nada Algharib; Nada Algharib - County of Santa Cruz; Monica.Hernandez@state.ca.gov; Tiffany.Wilson@state.ca.gov; Erik.Beck@state.ca.gov; Greg.Duncan@state.ca.gov; Blaine.Wasylkiw@state.ca.gov; Shales, Pam; Nguyen, Tran T; Brigitte Zepernick; Lynn Fyhrlund; Fred Donatucci; dabellc@sao.wa.gov; Craig, Mary (DSB); Ferdman, Ernest; Hardy, Robert (DSB); Ryan, Janna (ECY); Cooper, Kathleen (SAO); Kevin McDaniel; Perlstein, Michal; Makanui, Kyle; Dieter Wittenberg; Brittany Holman Field; Alexis Allen; Matsuo, Sheryl K Subject: Peer Networking: ADA Compliance When: Wednesday, January 14, 2026 12:00 PM-1:00 PM (UTC-07:00) Arizona. Where: Microsoft Teams Meeting There is strong demand for information sharing among organizations working toward ADA and DOJ ruling compliance. This time is being established as an opportunity to connect with each other and share information about progress, challenges, vendor capabilities, etc. Please feel free to forward this invitation to any team members or peers you believe would be interested in joining us for this session. ________________________________________________________________________________ 3 Microsoft Teams Need help? Join the meeting now Meeting ID: 289 865 552 882 87 Passcode: Lf3uh98Z Dial in by phone +1 323-457-4931,,634218972# United States, Los Angeles Find a local number Phone conference ID: 634 218 972# Join on a video conferencing device Tenant key: teams@vc.infotech.com Video ID: 116 510 600 1 More info For organizers: Meeting options | Reset dial-in PIN ________________________________________________________________________________ April 2026 ADA Title II Digital Accessibility Compliance Readiness Briefing for State and Local Governments Introduction In April 2024, the U.S. Department of Justice (DOJ) finalized new rules under the Americans with Disabilities Act (ADA) Title II, establishing WCAG 2.1 Level AA as the technical standard for digital accessibility across all state and local government digital services. • Compliance deadlines: o April 24, 2026 → Public entities serving ≥50,000 people o April 26, 2027 → Public entities serving <50,000 people This mandate requires more than “updating the website.” It demands a programmatic, organization-wide strategy covering governance, technology, procurement, and sustainable compliance processes. Context: The April 2026 Mandate • Covered content: Websites, mobile apps, PDFs, Word, Excel, PowerPoint, course materials, forms, multimedia (video/audio), and third-party content used for service delivery. • Exceptions: Archived content, inactive/non-service content, preexisting social media posts, third-party content not controlled by the entity, individualized password-protected documents. • Standard: WCAG 2.1 Level AA across perceivable, operable, understandable, and robust principles. Granular Action Plan Checklist Governance • Assign Accessibility Program Lead. • Establish a cross-departmental governance council (IT, Legal, Procurement, HR, Communications). • Publish a program charter with goals, timelines, defined roles and responsibilities between Accessibility program, IT, etc. and public transparency. Inventory • Catalog all websites, subsites, portals, and apps. • Inventory PDF/doc backlogs (often 40,000–80,000 documents). • Identify multimedia assets requiring captions/transcripts. • Document third-party platforms and confirm WCAG compliance. Policy & Procurement • Adopt a formal accessibility policy referencing WCAG 2.1 AA. • Update procurement contracts and solicitation templates with accessibility clauses and SLAs. • Standardize accessible templates for documents and web content. • Require accessibility conformance reports from vendors Remediation • Prioritize high-impact services (forms, payments, schedules). • Fix web/mobile issues: keyboard navigation, color contrast, ARIA, focus order. • Remediate documents: tag trees, alt text, headings, metadata. • Provide captions/transcripts for multimedia. Testing & Monitoring • Conduct full WCAG audits. • Launch quarterly compliance testing (Q4 2025 onward). • Combine automated scans, manual audits, and assistive tech user testing. • Track issues in a central ticketing system. Training & Sustainability • Deliver role-based training for developers, authors, designers, and procurement staff. • Embed accessibility into onboarding and provide quarterly refreshers. • Maintain audit logs, remediation records, and vendor certifications. • Continue quarterly audits post-deadline. Case Studies and Best Practices Pasadena, CA Pasadena’s Accessibility and Disability Commission FY 2024–2025 Work Plan demonstrates best practices: • Community engagement: Public feedback on ADA priorities. • Governance: Monthly commission meetings, annual reports, structured accountability. • Resource curation: Guides for staff and businesses on ADA/WCAG. • Integration: Accessibility embedded in events, communications, and services. • Transparency: Published workplan with measurable goals. Pasadena Work Plan PDF How to Measure Digital Accessibility Compliance 1. Automated Testing • Tools like Axe, WAVE, Siteimprove, and UserWay scan for common WCAG violations (color contrast, missing alt text, ARIA misuse). • Automated tools typically catch 30–40% of issues; they provide a quick baseline but cannot guarantee full compliance. • Useful for inventorying large sites and generating compliance scorecards. 2. Manual Expert Audits • Accessibility specialists manually check complex criteria (keyboard navigation, logical heading structure, error handling, focus order). • Manual audits are essential for WCAG success criteria requiring human judgment (e.g., meaningful link text, predictable navigation). • Reports often express compliance as a percentage of criteria passed across sampled pages. 3. Assistive Technology User Testing • Real users with disabilities test sites using screen readers (JAWS, NVDA, VoiceOver), magnifiers, switch devices, and speech input. • This validates whether “compliant” code is actually usable in practice. • DOJ emphasizes “effective communication” under ADA Title II, which requires usability beyond technical conformance. 4. Structured Evaluation Methodologies • WCAG-EM (Evaluation Methodology): W3C’s framework for conformance evaluation, including sampling, testing, and reporting. • Section 508 Trusted Tester Program: Federal baseline for consistent testing across agencies. • Both provide repeatable processes to measure compliance and generate official reports. 5. Compliance Percentages • Each WCAG success criterion is pass/fail. • Compliance can be expressed as: o % of criteria passed (e.g., 85% of WCAG 2.1 AA success criteria met). o % of pages compliant (e.g., 90% of sampled pages pass all required criteria). o Weighted scores (prioritizing high-impact services/forms). • DOJ and Section 508 emphasize documenting exceptions and remediation plans rather than a single numeric score. Sample Dashboard Generated by Co-pilot Practical Steps for Governments • Baseline scan: Run automated tools across all sites and documents. • Sample audit: Select representative pages/forms and conduct manual WCAG/508 audits. • User validation: Include assistive technology users in testing. • Scorecard reporting: Use WCAG-EM or Section 508 Trusted Tester to produce compliance percentages and remediation logs. • Quarterly audits: DOJ and Info-Tech recommend ongoing monitoring to sustain compliance. Sources • DOJ Final Rule Fact Sheet (ADA Title II Web & Mobile Accessibility) https://www.ada.gov/resources/2024-03-08-web-rule/ • DOJ ADA Title II Web Accessibility Overview https://www.ada.gov/resources/web-mobile-accessibility/ • W3C WCAG 2.1 Guidelines https://www.w3.org/TR/WCAG21/ • W3C WCAG Evaluation Methodology (WCAG-EM) https://www.w3.org/WAI/test- evaluate/conformance/ • Section508.gov Testing Resources https://www.section508.gov/test/ • DHS Trusted Tester Program (Section 508) https://www.dhs.gov/trusted-tester • Accessible.org – ADA Title II Web Accessibility Guide https://accessible.org/ada- title-ii-web-accessibility/ • AI-Media – ADA Title II Goes Digital https://www.ai-media.tv/knowledge- hub/insights/ada-title-ii-goes-digital-what-public-entities-need-to-know/ • Robbins Schwartz – DOJ Web Accessibility Rule Compliance Advisory https://robbins-schwartz.com/news/law-alerts/2025/08/26/dojs-web-accessibility- rule-preparing-for-compliance/ • BOIA – Quick Guide to WCAG Compliance https://www.boia.org/blog/how-to- check-wcag-compliance-a-quick-guide Additional Resources The Accessibility Business Case for IT | Info-Tech Research Group Vendors - CA Department of Rehabilitation GettingStartedWithAccessibility - CA Department of Rehabilitation Accessibility and Procurement 101: Checklist Vendor Focus Pricing Structure Website Allyant Document/web accessibility services; CommonLook PDF tools Quote-based https://allyant.com CommonLook (Allyant brand) PDF accessibility software/services License + service fees https://commonlook. com DocAccess (Streamline) PDF-to-HTML conversion; translation; interpreter Subscription; “pennies per page” https://www.getstrea mline.com/docacces s Adobe Acrobat accessibility tools; auto-tag API Free tier + paid API https://www.adobe.c om/trust/accessibilit y.html Siteimprove SaaS platform for accessibility, QA, SEO Custom quotes https://www.siteimpr ove.com UserWay Accessibility widget, audits, remediation $490–$1,490/year; enterprise custom https://userway.org/ pricing/ Level Access Enterprise platform, audits, training Bundles from $4,995; avg ~$38K/year https://www.levelacc ess.com Papyrus Document remediation automation Per-page pricing; enterprise contracts https://papyrusdocu ment.com Accessible.org Manual audits and remediation Transparent price sheets https://accessible.or g/pricing/ 247 Accessible Documents Document remediation services Tiered per-page pricing https://247accessibl edocuments.com/pl ans-and-pricing/ Accessi.org AI-powered PDF remediation Starting at $5/page https://www.accessi. org/pricing TestParty.ai Automated accessibility testing & AI-powered remediation SaaS subscription; pricing varies by asset volume https://testparty.ai Deque Systems Axe DevTools platform; audits; Section 508 expertise Enterprise subscriptions + services https://www.deque.c om/government- accessibility/ WebAIM WAVE Automated website accessibility testing Free web tool; paid API https://wave.webaim .org TPGi (ARC Platform) Automated + manual testing, training, consulting SaaS + services https://www.tpgi.co m/arc-platform/ Pope Tech Website scanning (powered by WAVE) Subscription; site/page tiers https://pope.tech AudioEye Managed accessibility; monitoring; legal support SMB/enterprise plans; custom https://www.audioey e.com/industry/gover nment/ EqualWeb Accessibility monitoring; widget; audits Tiered plans; enterprise custom https://www.equalwe b.com Silktide Website quality platform incl. accessibility Subscription https://silktide.com/i ndustries/governmen t/ Monsido (by CivicPlus) Accessibility monitoring; QA Subscription; page tiers https://monsido.com Crownpeak DQM Digital quality & accessibility monitoring Enterprise subscription https://www.crownp eak.com/products/di gital-quality- management Perkins Access Consulting; user testing by people with disabilities Project-based https://perkinsacces s.org Knowbility Training; audits; community testing Project-based https://knowbility.org Applause Accessibility Crowdtesting incl. people with disabilities Project-based https://www.applaus e.com/solutions/acc essibility-testing Section508.gov Tools (ART, SRT, OpenACR) Federal tools for procurement & reporting Free https://www.section 508.gov/tools/ Phases Supported Named Government Clients Remediation, Monitoring, Training U.S. Department of Veterans Affairs; State of Minnesota Remediation, Monitoring, Training U.S. Department of Education; State of Colorado Remediation, Sustainability No named government clients found Remediation, Training Widely used across governments; no specific named clients published Inventory, Monitoring, Training City of San Diego; State of Minnesota IT Services; City and County of Denver Remediation, Monitoring, Training No named government clients found Governance, Inventory, Remediation, Monitoring, Training U.S. Social Security Administration; State of Maryland; City of Austin Remediation, Sustainability No named government clients found Remediation, Training No named government clients found Remediation, Sustainability Works with governments; no specific names published Remediation, Sustainability No named government clients found Inventory, Remediation, Monitoring No named government clients found Inventory, Remediation, Monitoring, Training Federal agencies (not named individually) Inventory, Monitoring No named government clients found Inventory, Remediation, Monitoring, Training No named government clients found Inventory, Monitoring No named government clients found Inventory, Remediation, Monitoring 3,000+ government agencies (not named individually) Remediation, Monitoring No named government clients found Inventory, Monitoring City of Kwinana (AU); South Cambridgeshire District Council (UK) Inventory, Monitoring, Training U.S. local governments via CivicPlus Inventory, Monitoring No named government clients found Remediation, Training, User testing No named government clients found Remediation, Training, User testing No named government clients found User testing, Monitoring No named government clients found Governance, Procurement, Reporting Federal tooling; not a vendor 1 From:Szentesi, Whit Sent:Thursday, January 8, 2026 2:24 PM To:Hermann, Greg Subject:Fw: New ADA Web Content Legislation Importance:High Hi Greg, Not sure if you saw this, but I'm hoping you can review the project plan within the next month or so (see link below), that way we can work this into our respective workplans. Happy to chat, if you need to. Thanks, Whit Whit Szentesi pronouns she/her/hers Public Communications Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Szentesi, Whit <wszentes@slocity.org> Sent: Thursday, January 8, 2026 2:21 PM To: Armas, Sara <SArmas@slocity.org>; Erquiaga, Josh <jerquiag@slocity.org>; Harnett, Natalie <nharnett@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; CityClerk <CityClerk@slocity.org> Subject: Re: New ADA Web Content Legislation We're on it! See: To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.2025 Website Accessibility Compliance_Project Plan.docx Whit Szentesi pronouns she/her/hers Public Communications Manager To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. City of San Luis Obispo 2 City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E wszentes@slocity.org T 805.783.7716 slocity.org To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… To help protect your privacy, Microsoft Of… Stay connected with the City by signing up for e-notifications From: Armas, Sara <SArmas@slocity.org> Sent: Thursday, January 8, 2026 1:51 PM To: Erquiaga, Josh <jerquiag@slocity.org>; Szentesi, Whit <wszentes@slocity.org>; Harnett, Natalie <nharnett@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; CityClerk <CityClerk@slocity.org> Subject: New ADA Web Content Legislation Hi all, The Clerk’s Team was on our monthly Roundtable with the other City Clerks of the state, and this ADA web content update was briefly brought up towards the end. Just wanted to share it with you all in case it wasn’t on your radars. If you go down to the bottom of this webpage, it shows that implementation for a City our size isn’t required until April 26, 2027 (section is titled “How Long State and Local Governments Have to Comply with the Rule”). If you guys were already aware, great!! If not, hopefully it’s not too unexpected. 덞덛덟덜덝 Sara Armas pronouns she/her/hers Deputy City Clerk II City Administration 990 Palm, San Luis Obispo, CA 93401-3218 E SArmas@slocity.org T 805.781.7110 slocity.org Stay connected with the City by signing up for e-notifications 1 From: Richard Schmidt <slobuild@yahoo.com> Sent: Wednesday, January 7, 2026 9:09 AM To: Nelson, Brian <BNelson@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Collins, Scott <SCollins@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: Re: ADA corner ramps questions Thank you Brian. I appreciate your straightforward responses. My concern remains that the city has no plan for competing the city-wide curb ramp assignment given it in 1990 by the ADA. Instead it constantly rebuilds existing ramps rather than extending the ramp system. This means neighborhoods, where people who would use and need ramps are most likely to be mobile, are systematically excluded from those mobility aids prescribed by both federal and state law. (We're even seeing poorly designed ramps built as part of the Anholm project for close to $100K now being replaced! while nearby neighborhood streets are totally lacking any ramps.) I had asked the council to allocate regular line-item funds for the completion of a city-wide system of raps at both last year's goal setting and budgeting, and staff chose not to support that. This strikes me as a dangerous flirting with serious legal repercussions. Richard On Tuesday, January 6, 2026 at 04:27:34 PM PST, Nelson, Brian <bnelson@slocity.org> wrote: Hello Richard, Thanks for sending these questions over, I’m following on Aaron’s behalf. In red text below are answers to your specific questions: 2 1. Is the number "27 ramps" correct? Yes, 27 ramps is correct. 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place? The 27 ramps have already been constructed (from September – December 2025) as part of the ongoing paving work. 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? Yes, 11 ramps are currently being installed as part of the frontage improvements on the Cultural Arts District Parking Structure. 4. What are the specific locations of the 27 planned ramps? Specific locations are listed in the attached. 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. A column is provided in the attached. 26 of the 27 ramps were replacements of existing non-ADA compliant ramps. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? The City addresses curb ramps needs through the Capital Improvement Program, typically as part of annual paving projects, but also as separate projects in specific areas that the community requests. Budget for curb ramp installations typically occur during 2-year budget cycles. I also understand that you submitted a request to the Assistant City Manager regarding the potential use of year-end fund balance to address your request for ADA curb ramps. City Council has adopted a policy governing the use of unassigned General Fund balance. Under that policy, priorities are as follows:  Additional discretionary payments to CalPERS  Infrastructure investments  Emerging health and safety needs of the community Your request to use year-end fund balance for ADA curb ramps does fall within the infrastructure investment category. City Council will receive a budget update at its March 3 meeting, which would be an appropriate opportunity for you to raise this request directly with the Council. As noted above and by the Assistant City Manager in prior correspondence, the City uses a systematic process to fund ADA curb ramps that aligns with the annual paving program and prioritizes areas of greatest need and community benefit. The City has recently invested significant resources in the area where your requests are focused, including the Chorro Greenway project, which delivered 46 ADA curb ramps at a cost of approximately $1.4 million. The City remains committed to continuing these investments in alignment with adopted plans and identified needs. Thank you, 3 Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Floyd, Aaron <afloyd@slocity.org> Sent: Tuesday, January 6, 2026 8:26 AM To: Richard Schmidt <slobuild@yahoo.com> Cc: Nelson, Brian <BNelson@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Subject: RE: ADA corner ramps questions Good morning, Richard. We’ve assembled the responses to your questions and City Engineer, Brian Nelson will be responding soon. Thanks again for your patience. Aaron Floyd From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:11 AM To: Richard Schmidt <slobuild@yahoo.com> Subject: RE: ADA corner ramps questions Hello Richard, We’ll get the answers to your questions and get back to you. Given the holiday break, some of our staff will be out on leave so I will need a little time to gather the specifics. Thanks Aaron Floyd 4 From: Richard Schmidt <slobuild@yahoo.com> Sent: Monday, December 22, 2025 8:48 AM To: Floyd, Aaron <afloyd@slocity.org> Subject: ADA corner ramps questions 12/22/2025 To Aaron Floyd, Acting Public Works Director For the past several years I've been pursuing ADA ramps in my part of town (south of Foothill, west of Santa Rosa) via numerous ways and through numerous channels (goal setting, budgeting, specific requests). Most recently, since none of my other efforts bore fruit, I made specific requests for ramps at un-ramped neighborhood corners that would be helpful for me via another city official, who brushed aside my request with a statement that "in 2025 the City will spend approximately $915,000 on 27 ADA curb ramps as part of the Roadway Paving Project." Aside from the logical and legal problems with that response, I do wish to know more about these "27 ADA curb ramps" he mentioned. Thus I turn to the public works director. So, here are some questions: 1. Is the number "27 ramps" correct? 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place? 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? 4. What are the specific locations of the 27 planned ramps? 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? Thank you. 5 Richard Schmidt 2025 PAVING PROJECT, SPECIFICATION NO. 2000616 Souza Construction Bid Opening: 7/10/2025 UNIT No.ITEM PRICE Replacement of Existing Ramp? Yes/No 1 CURB RAMP TANK FARM AND BROAD NE $33,000.00 Yes 2 CURB RAMP TANK FARM AND TETRA TECH SE $33,000.00 Yes 3 CURB RAMP TANK FARM AND MARIGOLD MAIN NW $37,000.00 Yes 4 CURB RAMP TANK FARM AND MARIGOLD MAIN NE $36,000.00 Yes 5 CURB RAMP TANK FARM AND MARIGOLD ALLEY NW $37,000.00 Yes 6 CURB RAMP TANK FARM AND MARIGOLD ALLEY NE $36,000.00 Yes 7 CURB RAMP TANK FARM AND HOLLYHOCK NW $27,000.00 Yes 8 CURB RAMP TANK FARM AND HOLLYHOCK NE $25,000.00 Yes 9 CURB RAMP TANK FARM AND POINSETTIA NW $35,000.00 Yes 10 CURB RAMP TANK FARM AND POINSETTIA NE $34,000.00 Yes 11 CURB RAMP TANK FARM AND POINSETTIA SE $28,000.00 Yes 12 CURB RAMP TANK FARM AND SUNROSE NW $45,000.00 Yes 13 CURB RAMP TANK FARM AND SUNROSE NE $35,000.00 Yes 14 CURB RAMP TANK FARM AND MORNING GLORY SW $39,000.00 Yes 15 CURB RAMP TANK FARM AND MORNING GLORY SE $40,000.00 Yes 16 CURB RAMP TANK FARM AND BROOKPINE SW $29,000.00 Yes 17 CURB RAMP TANK FARM AND BROOKPINE SE $26,000.00 Yes 18 CURB RAMP TANK FARM AND WAVERTREE SW $28,000.00 Yes 19 CURB RAMP TANK FARM AND WAVERTREE SE $27,000.00 Yes 20 CURB RAMP SACRAMENTO AND RICARDO NE $42,000.00 Yes 21 CURB RAMP SACRAMENTO AND CAPITOLIO NORTH $40,000.00 Yes 22 CURB RAMP SACRAMENTO AND CAPITOLIO SOUTH $25,000.00 Yes 23 CURB RAMP SACRAMENTO AND INDUSTRIAL NW $38,000.00 Yes 24 CURB RAMP SACRAMENTO AND INDUSTRIAL NE $44,000.00 Yes 25 CURB RAMP SACRAMENTO AND VIA ESTEBAN NORTH $39,000.00 Yes 26 CURB RAMP SACRAMENTO AND VIA ESTEBAN EAST $24,000.00 Yes 27 CURB RAMP SACRAMENTO AND VIA ESTEBAN WEST $33,000.00 No $915,000.00TOTAL CURB RAMP COSTS BASE BID 1 From:Kacsinta, Madeline Sent:Wednesday, January 7, 2026 9:42 AM To:Collins, Scott; Nelson, Brian; Floyd, Aaron Subject:RE: ADA corner ramps questions Good idea! Maybe we can look at projects closing out closer to the end of the year and maybe take this at Supplement? We have some larger projects coming to an end that we might be able to shuffle around. Brian and I can brainstorm on funds. Madeline Kacsinta Assistant Director of Public Works Public Works 919 Palm, San Luis Obispo, CA 93401-3218 E MKacsint@slocity.org T 805.781.7094 slocity.org Stay connected with the City by signing up for e-notifications From: Collins, Scott <SCollins@slocity.org> Sent: Wednesday, January 7, 2026 9:14 AM To: Nelson, Brian <BNelson@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Subject: RE: ADA corner ramps questions Thanks, Brian! This is a really good idea to explore, and an opportunity to better understand where the needs are in the community. -Scott From: Nelson, Brian <BNelson@slocity.org> Sent: Wednesday, January 7, 2026 9:13 AM To: Kacsinta, Madeline <MKacsint@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: RE: ADA corner ramps questions All, I am unsure if there is any funding capacity in year end fund balance, but Richard’s ongoing requests and that from Jenna regarding ramps on Royal Way gave me a thought: we could make a lot of headway towards the resident-requested ADA upgrades if there was design budget of $250-300k – this would allow the City to complete topographic survey and consultant designs on about 25-30 ramps (survey/design run about $10k per ramp). There are 28 total corners that don’t have ramps on Royal Way and on Lincoln Street, securing design funds in 2026 could allow us to complete some of these ramps within the FY27/29 Financial Plan (subject to those future budget conversations). Just an idea. 2 Thanks, Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Nelson, Brian Sent: Tuesday, January 6, 2026 4:27 PM To: Richard Schmidt <slobuild@yahoo.com> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Floyd, Aaron <afloyd@slocity.org>; Collins, Scott <SCollins@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Hello Richard, Thanks for sending these questions over, I’m following on Aaron’s behalf. In red text below are answers to your specific questions: 1. Is the number "27 ramps" correct? Yes, 27 ramps is correct. 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place? The 27 ramps have already been constructed (from September – December 2025) as part of the ongoing paving work. 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? Yes, 11 ramps are currently being installed as part of the frontage improvements on the Cultural Arts District Parking Structure. 4. What are the specific locations of the 27 planned ramps? Specific locations are listed in the attached. 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. A column is provided in the attached. 26 of the 27 ramps were replacements of existing non-ADA compliant ramps. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? The City addresses curb ramps needs through the Capital Improvement Program, typically as part of annual paving projects, but also as separate projects in specific areas that the community requests. Budget for curb ramp installations typically occur during 2-year budget cycles. I also understand that you submitted a request to the Assistant City Manager regarding the potential use of year-end fund balance to address your request for ADA curb ramps. City Council has adopted a policy governing the use of unassigned General Fund balance. Under that policy, priorities are as follows:  Additional discretionary payments to CalPERS  Infrastructure investments  Emerging health and safety needs of the community Your request to use year-end fund balance for ADA curb ramps does fall within the infrastructure investment category. City Council will receive a budget update at its March 3 meeting, which would be an appropriate opportunity for you to raise this request directly with the Council. As noted above and by the Assistant City Manager in prior correspondence, the City uses a systematic process to fund ADA curb ramps that aligns with the annual paving program and prioritizes areas of greatest need and community benefit. The City has recently invested significant resources in the area where your requests are focused, including the Chorro Greenway project, which delivered 46 ADA curb ramps at a cost of approximately $1.4 million. The City remains committed to continuing these investments in alignment with adopted plans and identified needs. Thank you, 3 Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Floyd, Aaron <afloyd@slocity.org> Sent: Tuesday, January 6, 2026 8:26 AM To: Richard Schmidt <slobuild@yahoo.com> Cc: Nelson, Brian <BNelson@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org> Subject: RE: ADA corner ramps questions Good morning, Richard. We’ve assembled the responses to your questions and City Engineer, Brian Nelson will be responding soon. Thanks again for your patience. Aaron Floyd From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:11 AM To: Richard Schmidt <slobuild@yahoo.com> Subject: RE: ADA corner ramps questions Hello Richard, We’ll get the answers to your questions and get back to you. Given the holiday break, some of our staff will be out on leave so I will need a little time to gather the specifics. Thanks Aaron Floyd From: Richard Schmidt <slobuild@yahoo.com> Sent: Monday, December 22, 2025 8:48 AM To: Floyd, Aaron <afloyd@slocity.org> Subject: ADA corner ramps questions 12/22/2025 To Aaron Floyd, Acting Public Works Director For the past several years I've been pursuing ADA ramps in my part of town (south of Foothill, west of Santa Rosa) via numerous ways and through numerous channels (goal setting, budgeting, specific requests). Most recently, since none of my other efforts bore fruit, I made specific requests for ramps at un-ramped neighborhood corners that would be helpful for me via another city official, who brushed aside my request with a statement that "in 2025 the City will spend approximately $915,000 on 27 ADA curb ramps as part of the Roadway Paving Project." Aside from the logical and legal problems with that response, I do wish to know more about these "27 ADA curb ramps" he mentioned. Thus I turn to the public works director. So, here are some questions: 4 1. Is the number "27 ramps" correct? 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place? 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? 4. What are the specific locations of the 27 planned ramps? 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? Thank you. Richard Schmidt 1 From:Stebbins, Eric Sent:Tuesday, January 6, 2026 12:04 PM To:Cohen, Rachel; Nichols, Vanessa; Mezzapesa, John; Stowe, Lala; Nelson, Trevor Cc:Yun, David; Erquiaga, Josh; Tway, Timothea (Timmi) Subject:RE: Enterprise Permitting and Licensing (EP&L aka Energov) Upgrade Good afternoon, team, and Happy New Year! I just wanted to take a moment to follow up on the vetting process prior to scheduling this upgrade. If you could let me know what testing has been done and if there are any issues with the new version, we would greatly appreciate that. Once we have heard back from the various teams that use EP&L, we can move forward with upgrading to the latest version of the software. Kind regards, Eric Stebbins City of San Luis Obispo pronouns he/him/his System Application Specialist From: Stebbins, Eric Sent: Thursday, December 4, 2025 9:50 AM To: Cohen, Rachel <rcohen@slocity.org>; Nichols, Vanessa <vnichols@slocity.org>; Mezzapesa, John <JMezzape@slocity.org>; Stowe, Lala <lstowe@slocity.org> Cc: Yun, David <dyun@slocity.org> Subject: Enterprise Permitting and Licensing (EP&L aka Energov) Upgrade Good morning, CDD team! I hope you’re all having a wonderful holiday season. In preparation for upgrading our Enterprise Permitting and Licensing production environment to the latest version in the near future, we have upgraded the training environment first. This environment is on the latest available, which is EP&L version 2025.1.2. In addition to a fresh, new look, this version adds the following features:  The ability to manually link records together (e.g. plans to permits)  ADA compliance for Civic Access (the InfoSLO website)  The ability to bulk update inspections similar to permits  Add filtering and sorting to all table lists (Files and Fees tabs!)  and many more… We plan to complete this upgrade in the production environment in January, but before that it would be helpful if you and your team members could vet this version with us in the Train environment here: https://tylerhubtrain.slocity.org 2 By registering with your non-city email address, you can also test out the updated public-facing website here: https://igenergovtest.slocity.org/energov_train/selfservice#/home Please forward this information on to your team as you see fit and run through the various steps of creating permits and plans, progressing through workflows, etc. If you encounter any issues that might prevent us from moving forward, please let us know. Thank you, Eric Stebbins pronouns he/him/his System Application Specialist Information Technology Information Services 990 Palm St, San Luis Obispo, CA 93401-3249 E EStebbin@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 1 From:Floyd, Aaron Sent:Tuesday, January 6, 2026 3:40 PM To:Nelson, Brian Subject:RE: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way Damn!!! From: Nelson, Brian <BNelson@slocity.org> Sent: Tuesday, January 6, 2026 3:38 PM To: Floyd, Aaron <afloyd@slocity.org> Subject: RE: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way Yep, very expensive! That’s the average price we’re paying per ramp on the 2025 paving job. Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Floyd, Aaron <afloyd@slocity.org> Sent: Tuesday, January 6, 2026 3:34 PM To: Nelson, Brian <BNelson@slocity.org> Subject: RE: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way Thanks for sending this out, Brian. It cost about $35k for a curb ramp??? From: Nelson, Brian <BNelson@slocity.org> Sent: Tuesday, January 6, 2026 3:26 PM To: jennaboyle13@gmail.com Cc: Floyd, Aaron <afloyd@slocity.org>; Schwartz, Luke <LSchwart@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; Collins, Scott <SCollins@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org> Subject: RE: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way BCC: Council_All Hello Jenna, Thank you for communicating your request for curb ramps on Royal Way. The City understands the mobility benefits that curb ramps provide for all users and receives requests for curb ramp installations at locations throughout the City, especially where ramps do not currently exist. We strive to complete as many curb ramps as possible with the funding available. When possible, the City incorporates specific accessibility concerns raised by community members into upcoming projects. However, not all requests can be addressed immediately due to funding limitations. To provide the most community-wide impact with limited resources, the City typically implements ADA curb improvements through its Capital Improvement Program (CIP) within annual paving projects. For example, in 2 2025, the City completed 27 curb ramps on Sacramento and Tank Farm with the ongoing paving project. If funding is budgeted in the financial plan, separate projects generated by community requests, and as recommended by the adopted Active Transportation Plan, can be implemented. Current construction costs for a new curb ramp are approximately $35,000, and it would require additional funding of about $550,000 to complete the ramps on Royal Way. I’ve placed your request for ramps on Royal Way on file, and funding for these ramps will be considered with future budget cycles. Having resident- identified locations in our “queue” is also helpful in guiding future grant applications and identifying opportunities to include improvements in upcoming maintenance projects. It may also be useful to connect with others in the neighborhood who share your concern. When the City Council hears from multiple residents on a common need, it can help elevate priorities during future Financial Plan discussions. Thank you again for your time and for sharing your perspective. Please feel free to reach out to me if you have additional questions. Sincerely, Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: James, Dillon <djames@slocity.org> Sent: Monday, December 29, 2025 10:46 AM To: Jenna Atiya <jennaboyle13@gmail.com> Cc: Floyd, Aaron <afloyd@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way BCC: Council_All Good morning, Thank you for contacting the City of San Luis Obispo. City Council has received your message directly and I am copying Aaron Floyd, Director of Public Works and Utilities, and Timmi Tway, Director of Community Development, for any response and/or further action. Thank you. Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications 3 From: Jenna Atiya <jennaboyle13@gmail.com> Sent: Monday, December 29, 2025 10:42 AM To: E-mail Council Website <emailcouncil@slocity.org> Subject: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way Good morning, I am writing to respectfully request that the neighborhood surrounding our home at Royal Way be evaluated for the installation of curb ramps at street crossings. I am the parent of two young children (ages three and one), and our family regularly spends time outdoors walking in the neighborhood. We often walk with a stroller, and we are also joined at times by my elderly parents, who rely on walkers for mobility. Unfortunately, the current lack of curb ramps in this area makes it difficult—and at times unsafe—for us and others to comfortably cross streets and navigate sidewalks. Installing curb ramps would greatly improve accessibility and safety for many residents, including families with strollers, older adults, individuals using mobility aids, and people with disabilities. In addition to the clear quality-of-life benefits, curb ramps are an important component of compliance with the Americans with Disabilities Act (ADA), which requires accessible pedestrian routes in public rights- of-way. Our neighborhood is home to many children and elderly community members who would benefit from safer, more accessible infrastructure. I respectfully ask that the installation of curb ramps in this area be considered in upcoming evaluations and included in a future budget if possible. These improvements would make a meaningful difference and help ensure our community is accessible to everyone. Thank you very much for your time, consideration, and continued service to our community. Sincerely, Jenna Atiya 1 From:Armas, Sara Sent:Tuesday, January 6, 2026 8:37 AM To:Floyd, Aaron; Nelson, Brian Cc:Collins, Scott; Kacsinta, Madeline Subject:RE: ADA corner ramps questions If I can also get cc’ed so I can close it out on my end that would be great! From: Floyd, Aaron <afloyd@slocity.org> Sent: Tuesday, January 6, 2026 8:23 AM To: Nelson, Brian <BNelson@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Thanks Brian. Yes – if you could please respond directly, it would probably help to expedite the process as I’m pretty jammed up today. Please copy Madeline and me. Thanks. From: Nelson, Brian <BNelson@slocity.org> Sent: Tuesday, January 6, 2026 8:11 AM To: Floyd, Aaron <afloyd@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Aaron, Following up on Richard’s request. I’ve also included an attachment that answers a couple of questions. Let me know if you’d like me to respond directly to Richard. 1. Is the number "27 ramps" correct? Correct. 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place? 2025 Calendar Year. 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? Yes, ramps are currently being installed as part of the frontage improvements on the Cultural Arts District Parking Structure. 4. What are the specific locations of the 27 planned ramps? See Attached. 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. See attached. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? The City addresses curb ramps needs through the Capital Improvement Program either as separate projects, which may focus on specific areas that the community requests, or embedded within annual paving projects. Due to the substantial cost for curb ramp replacements, the next funding opportunity would be with the FY27-29 Financial Plan. Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Nelson, Brian Sent: Monday, December 22, 2025 2:27 PM 2 To: Floyd, Aaron <afloyd@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Aaron, Request received – this should be relatively easy information to gather, but extending the response timeframe to after the holidays will be helpful. Initial response to questions 1-3 provided below. The answer to Q4 is easily obtainable from the project bids, but I’ll need some input from Hai on Q5. Regarding Q6, I believe Scott’s prior response provides to the general process to how the City prioritizes ADA ramp projects. Thanks, Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:16 AM To: Nelson, Brian <BNelson@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: FW: ADA corner ramps questions Hello Brian. Hoping you and your team can help out with these questions. Seems like it is all data we should have and non-policy related but I appreciate that it may be a robust request and therefore asked for a little more response time – especially with the holidays. Copying Sara in Clerks Office as this appears to qualify as a PRR. Thanks All Aaron From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:11 AM To: Richard Schmidt <slobuild@yahoo.com> Subject: RE: ADA corner ramps questions Hello Richard, We’ll get the answers to your questions and get back to you. Given the holiday break, some of our staff will be out on leave so I will need a little time to gather the specifics. Thanks Aaron Floyd From: Richard Schmidt <slobuild@yahoo.com> Sent: Monday, December 22, 2025 8:48 AM 3 To: Floyd, Aaron <afloyd@slocity.org> Subject: ADA corner ramps questions 12/22/2025 To Aaron Floyd, Acting Public Works Director For the past several years I've been pursuing ADA ramps in my part of town (south of Foothill, west of Santa Rosa) via numerous ways and through numerous channels (goal setting, budgeting, specific requests). Most recently, since none of my other efforts bore fruit, I made specific requests for ramps at un-ramped neighborhood corners that would be helpful for me via another city official, who brushed aside my request with a statement that "in 2025 the City will spend approximately $915,000 on 27 ADA curb ramps as part of the Roadway Paving Project." Aside from the logical and legal problems with that response, I do wish to know more about these "27 ADA curb ramps" he mentioned. Thus I turn to the public works director. So, here are some questions: 1. Is the number "27 ramps" correct? 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? 4. What are the specific locations of the 27 planned ramps? 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? Thank you. Richard Schmidt 1 From:Collins, Scott Sent:Tuesday, January 6, 2026 11:11 AM To:Nelson, Brian; Floyd, Aaron Cc:Kacsinta, Madeline; Armas, Sara Subject:RE: ADA corner ramps questions Thanks, Brian. Will do (likely later today, or early tomorrow). -Scott From: Nelson, Brian <BNelson@slocity.org> Sent: Tuesday, January 6, 2026 11:10 AM To: Collins, Scott <SCollins@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Scott, That sounds good. Feel free to send that over and I’ll work to combine it. Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Collins, Scott <SCollins@slocity.org> Sent: Tuesday, January 6, 2026 8:23 AM To: Nelson, Brian <BNelson@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Thanks, Brian! I received a separate email from Richard on the same topic, with slightly different questions. Perhaps we can respond to both in one email? Thanks, Scott From: Nelson, Brian <BNelson@slocity.org> Sent: Tuesday, January 6, 2026 8:11 AM To: Floyd, Aaron <afloyd@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Aaron, Following up on Richard’s request. I’ve also included an attachment that answers a couple of questions. Let me know if you’d like me to respond directly to Richard. 2 1. Is the number "27 ramps" correct? Correct. 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place? 2025 Calendar Year. 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? Yes, ramps are currently being installed as part of the frontage improvements on the Cultural Arts District Parking Structure. 4. What are the specific locations of the 27 planned ramps? See Attached. 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. See attached. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? The City addresses curb ramps needs through the Capital Improvement Program either as separate projects, which may focus on specific areas that the community requests, or embedded within annual paving projects. Due to the substantial cost for curb ramp replacements, the next funding opportunity would be with the FY27-29 Financial Plan. Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Nelson, Brian Sent: Monday, December 22, 2025 2:27 PM To: Floyd, Aaron <afloyd@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Aaron, Request received – this should be relatively easy information to gather, but extending the response timeframe to after the holidays will be helpful. Initial response to questions 1-3 provided below. The answer to Q4 is easily obtainable from the project bids, but I’ll need some input from Hai on Q5. Regarding Q6, I believe Scott’s prior response provides to the general process to how the City prioritizes ADA ramp projects. Thanks, Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:16 AM To: Nelson, Brian <BNelson@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: FW: ADA corner ramps questions Hello Brian. Hoping you and your team can help out with these questions. Seems like it is all data we should have and non-policy related but I appreciate that it may be a robust request and therefore asked for a little more response time – especially with the holidays. Copying Sara in Clerks Office as this appears to qualify as a PRR. Thanks All 3 Aaron From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:11 AM To: Richard Schmidt <slobuild@yahoo.com> Subject: RE: ADA corner ramps questions Hello Richard, We’ll get the answers to your questions and get back to you. Given the holiday break, some of our staff will be out on leave so I will need a little time to gather the specifics. Thanks Aaron Floyd From: Richard Schmidt <slobuild@yahoo.com> Sent: Monday, December 22, 2025 8:48 AM To: Floyd, Aaron <afloyd@slocity.org> Subject: ADA corner ramps questions 12/22/2025 To Aaron Floyd, Acting Public Works Director For the past several years I've been pursuing ADA ramps in my part of town (south of Foothill, west of Santa Rosa) via numerous ways and through numerous channels (goal setting, budgeting, specific requests). Most recently, since none of my other efforts bore fruit, I made specific requests for ramps at un-ramped neighborhood corners that would be helpful for me via another city official, who brushed aside my request with a statement that "in 2025 the City will spend approximately $915,000 on 27 ADA curb ramps as part of the Roadway Paving Project." Aside from the logical and legal problems with that response, I do wish to know more about these "27 ADA curb ramps" he mentioned. Thus I turn to the public works director. So, here are some questions: 1. Is the number "27 ramps" correct? 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? 4. What are the specific locations of the 27 planned ramps? 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? Thank you. Richard Schmidt 1 From:Collins, Scott Sent:Tuesday, January 6, 2026 12:46 PM To:Nelson, Brian; Floyd, Aaron Cc:Kacsinta, Madeline; Armas, Sara Subject:RE: ADA corner ramps questions Brian, Here is information to include in your response to Mr. Schmidt. Please review for accuracy and tone. Thanks! -Scott +++++++++++++++++++++++++++++++++++++++++++++++++++ “I also understand that you submitted a request to the Assistant City Manager regarding the potential use of year-end fund balance to address your request for ADA curb ramps. City Council has adopted a policy governing the use of unassigned General Fund balance. Under that policy, priorities are as follows:  Additional discretionary payments to CalPERS  Infrastructure investments  Emerging health and safety needs of the community Your request to use year-end fund balance for ADA curb ramps does fall within the infrastructure investment category. City Council will receive a budget update at its March 3 meeting, which would be an appropriate opportunity for you to raise this request directly with the Council. As noted by the Assistant City Manager in prior correspondence, the City uses a systematic process to fund ADA curb ramps that aligns with the annual paving program and prioritizes areas of greatest need and community benefit. The City has recently invested significant resources in the area where your requests are focused, including the Chorro Greenway project, which delivered 46 ADA curb ramps at a cost of approximately $1.4 million. The City remains committed to continuing these investments in alignment with adopted plans and identified needs.” From: Nelson, Brian <BNelson@slocity.org> Sent: Tuesday, January 6, 2026 11:10 AM To: Collins, Scott <SCollins@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Scott, That sounds good. Feel free to send that over and I’ll work to combine it. Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo 2 From: Collins, Scott <SCollins@slocity.org> Sent: Tuesday, January 6, 2026 8:23 AM To: Nelson, Brian <BNelson@slocity.org>; Floyd, Aaron <afloyd@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Thanks, Brian! I received a separate email from Richard on the same topic, with slightly different questions. Perhaps we can respond to both in one email? Thanks, Scott From: Nelson, Brian <BNelson@slocity.org> Sent: Tuesday, January 6, 2026 8:11 AM To: Floyd, Aaron <afloyd@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Aaron, Following up on Richard’s request. I’ve also included an attachment that answers a couple of questions. Let me know if you’d like me to respond directly to Richard. 1. Is the number "27 ramps" correct? Correct. 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place? 2025 Calendar Year. 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? Yes, ramps are currently being installed as part of the frontage improvements on the Cultural Arts District Parking Structure. 4. What are the specific locations of the 27 planned ramps? See Attached. 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. See attached. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? The City addresses curb ramps needs through the Capital Improvement Program either as separate projects, which may focus on specific areas that the community requests, or embedded within annual paving projects. Due to the substantial cost for curb ramp replacements, the next funding opportunity would be with the FY27-29 Financial Plan. Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Nelson, Brian Sent: Monday, December 22, 2025 2:27 PM To: Floyd, Aaron <afloyd@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Aaron, Request received – this should be relatively easy information to gather, but extending the response timeframe to after the holidays will be helpful. Initial response to questions 1-3 provided below. The answer to Q4 is easily 3 obtainable from the project bids, but I’ll need some input from Hai on Q5. Regarding Q6, I believe Scott’s prior response provides to the general process to how the City prioritizes ADA ramp projects. Thanks, Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:16 AM To: Nelson, Brian <BNelson@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: FW: ADA corner ramps questions Hello Brian. Hoping you and your team can help out with these questions. Seems like it is all data we should have and non-policy related but I appreciate that it may be a robust request and therefore asked for a little more response time – especially with the holidays. Copying Sara in Clerks Office as this appears to qualify as a PRR. Thanks All Aaron From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:11 AM To: Richard Schmidt <slobuild@yahoo.com> Subject: RE: ADA corner ramps questions Hello Richard, We’ll get the answers to your questions and get back to you. Given the holiday break, some of our staff will be out on leave so I will need a little time to gather the specifics. Thanks Aaron Floyd From: Richard Schmidt <slobuild@yahoo.com> Sent: Monday, December 22, 2025 8:48 AM To: Floyd, Aaron <afloyd@slocity.org> Subject: ADA corner ramps questions 12/22/2025 To Aaron Floyd, Acting Public Works Director For the past several years I've been pursuing ADA ramps in my part of town (south of Foothill, west of Santa Rosa) via numerous ways and through numerous channels (goal setting, budgeting, specific requests). Most recently, since none of 4 my other efforts bore fruit, I made specific requests for ramps at un-ramped neighborhood corners that would be helpful for me via another city official, who brushed aside my request with a statement that "in 2025 the City will spend approximately $915,000 on 27 ADA curb ramps as part of the Roadway Paving Project." Aside from the logical and legal problems with that response, I do wish to know more about these "27 ADA curb ramps" he mentioned. Thus I turn to the public works director. So, here are some questions: 1. Is the number "27 ramps" correct? 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? 4. What are the specific locations of the 27 planned ramps? 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? Thank you. Richard Schmidt 1 From:Nelson, Brian Sent:Monday, January 5, 2026 11:43 AM To:Kacsinta, Madeline Cc:Floyd, Aaron Subject:RE: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way Will do Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Kacsinta, Madeline <MKacsint@slocity.org> Sent: Monday, January 5, 2026 11:29 AM To: Nelson, Brian <BNelson@slocity.org> Cc: Floyd, Aaron <afloyd@slocity.org> Subject: FW: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way Hi Brian, Just making sure you got this one. Can you please respond with the process and our annual paving projects? Thank you, Madeline Kacsinta Assistant Director of Public Works Public Works 919 Palm, San Luis Obispo, CA 93401-3218 E MKacsint@slocity.org T 805.781.7094 slocity.org Stay connected with the City by signing up for e-notifications From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 29, 2025 10:56 AM To: Kacsinta, Madeline <MKacsint@slocity.org>; Nelson, Brian <BNelson@slocity.org> Subject: FW: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way From Jenna Atiya From: James, Dillon <djames@slocity.org> Sent: Monday, December 29, 2025 10:46 AM 2 To: Jenna Atiya <jennaboyle13@gmail.com> Cc: Floyd, Aaron <afloyd@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: Re: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way BCC: Council_All Good morning, Thank you for contacting the City of San Luis Obispo. City Council has received your message directly and I am copying Aaron Floyd, Director of Public Works and Utilities, and Timmi Tway, Director of Community Development, for any response and/or further action. Thank you. Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: Jenna Atiya <jennaboyle13@gmail.com> Sent: Monday, December 29, 2025 10:42 AM To: E-mail Council Website <emailcouncil@slocity.org> Subject: Request for Evaluation and Installation of Curb Ramps Near 1678 Royal Way Good morning, I am writing to respectfully request that the neighborhood surrounding our home at Royal Way be evaluated for the installation of curb ramps at street crossings. I am the parent of two young children (ages three and one), and our family regularly spends time outdoors walking in the neighborhood. We often walk with a stroller, and we are also joined at times by my elderly parents, who rely on walkers for mobility. Unfortunately, the current lack of curb ramps in this area makes it difficult—and at times unsafe—for us and others to comfortably cross streets and navigate sidewalks. Installing curb ramps would greatly improve accessibility and safety for many residents, including families with strollers, older adults, individuals using mobility aids, and people with disabilities. In addition to the clear quality-of-life benefits, curb ramps are an important component of compliance with the Americans with Disabilities Act (ADA), which requires accessible pedestrian routes in public rights- of-way. 3 Our neighborhood is home to many children and elderly community members who would benefit from safer, more accessible infrastructure. I respectfully ask that the installation of curb ramps in this area be considered in upcoming evaluations and included in a future budget if possible. These improvements would make a meaningful difference and help ensure our community is accessible to everyone. Thank you very much for your time, consideration, and continued service to our community. Sincerely, Jenna Atiya 1 From:Nelson, Brian Sent:Monday, December 22, 2025 2:27 PM To:Floyd, Aaron Cc:Collins, Scott; Kacsinta, Madeline; Armas, Sara Subject:RE: ADA corner ramps questions Aaron, Request received – this should be relatively easy information to gather, but extending the response timeframe to after the holidays will be helpful. Initial response to questions 1-3 provided below. The answer to Q4 is easily obtainable from the project bids, but I’ll need some input from Hai on Q5. Regarding Q6, I believe Scott’s prior response provides to the general process to how the City prioritizes ADA ramp projects. Thanks, Brian Nelson, PE Deputy Director of Public Works / City Engineer City of San Luis Obispo From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:16 AM To: Nelson, Brian <BNelson@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: FW: ADA corner ramps questions Hello Brian. Hoping you and your team can help out with these questions. Seems like it is all data we should have and non-policy related but I appreciate that it may be a robust request and therefore asked for a little more response time – especially with the holidays. Copying Sara in Clerks Office as this appears to qualify as a PRR. Thanks All Aaron From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:11 AM To: Richard Schmidt <slobuild@yahoo.com> Subject: RE: ADA corner ramps questions Hello Richard, We’ll get the answers to your questions and get back to you. Given the holiday break, some of our staff will be out on leave so I will need a little time to gather the specifics. Thanks Aaron Floyd 2 From: Richard Schmidt <slobuild@yahoo.com> Sent: Monday, December 22, 2025 8:48 AM To: Floyd, Aaron <afloyd@slocity.org> Subject: ADA corner ramps questions 12/22/2025 To Aaron Floyd, Acting Public Works Director For the past several years I've been pursuing ADA ramps in my part of town (south of Foothill, west of Santa Rosa) via numerous ways and through numerous channels (goal setting, budgeting, specific requests). Most recently, since none of my other efforts bore fruit, I made specific requests for ramps at un-ramped neighborhood corners that would be helpful for me via another city official, who brushed aside my request with a statement that "in 2025 the City will spend approximately $915,000 on 27 ADA curb ramps as part of the Roadway Paving Project." Aside from the logical and legal problems with that response, I do wish to know more about these "27 ADA curb ramps" he mentioned. Thus I turn to the public works director. So, here are some questions: 1. Is the number "27 ramps" correct? Correct 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place? 2025 Calendar Year 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? Yes, ramps are currently being installed as part of the frontage improvements on the Cultural Arts District Parking Structure 4. What are the specific locations of the 27 planned ramps? 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? Thank you. Richard Schmidt 1 From:Armas, Sara Sent:Monday, December 22, 2025 9:26 AM To:Collins, Scott; Floyd, Aaron; Nelson, Brian Cc:Kacsinta, Madeline; CityClerk Subject:RE: ADA corner ramps questions Hi all, I assigned this in our log as PRR25477 Schmidt – ADA corner ramps data. If we were to treat this as a PRR, we would need to provide a determination by 1/1/26; all that is needed from staff is a brief response letting Mr. Schmidt know we do have data to provide to fulfill our obligations under the CPRA. An approximate update time frame in that response would be helpful as well but not legally required. Also, if our office could receive a cc in the final response so we can officially close it out, that would be great! From: Collins, Scott <SCollins@slocity.org> Sent: Monday, December 22, 2025 9:20 AM To: Floyd, Aaron <afloyd@slocity.org>; Nelson, Brian <BNelson@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions See attached (per my email below). -Scott From: Collins, Scott Sent: Monday, December 22, 2025 9:19 AM To: Floyd, Aaron <afloyd@slocity.org>; Nelson, Brian <BNelson@slocity.org> Cc: Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: RE: ADA corner ramps questions Thanks, Aaron. I will also provide this group with the response I sent Mr. Schmidt this past summer regarding his requests, and how we make decisions regarding ADA curb ramp needs. -Scott From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:16 AM To: Nelson, Brian <BNelson@slocity.org> Cc: Collins, Scott <SCollins@slocity.org>; Kacsinta, Madeline <MKacsint@slocity.org>; Armas, Sara <SArmas@slocity.org> Subject: FW: ADA corner ramps questions Hello Brian. Hoping you and your team can help out with these questions. Seems like it is all data we should have and non-policy related but I appreciate that it may be a robust request and therefore asked for a little more response time – especially with the holidays. Copying Sara in Clerks Office as this appears to qualify as a PRR. 2 Thanks All Aaron From: Floyd, Aaron <afloyd@slocity.org> Sent: Monday, December 22, 2025 9:11 AM To: Richard Schmidt <slobuild@yahoo.com> Subject: RE: ADA corner ramps questions Hello Richard, We’ll get the answers to your questions and get back to you. Given the holiday break, some of our staff will be out on leave so I will need a little time to gather the specifics. Thanks Aaron Floyd From: Richard Schmidt <slobuild@yahoo.com> Sent: Monday, December 22, 2025 8:48 AM To: Floyd, Aaron <afloyd@slocity.org> Subject: ADA corner ramps questions 12/22/2025 To Aaron Floyd, Acting Public Works Director For the past several years I've been pursuing ADA ramps in my part of town (south of Foothill, west of Santa Rosa) via numerous ways and through numerous channels (goal setting, budgeting, specific requests). Most recently, since none of my other efforts bore fruit, I made specific requests for ramps at un-ramped neighborhood corners that would be helpful for me via another city official, who brushed aside my request with a statement that "in 2025 the City will spend approximately $915,000 on 27 ADA curb ramps as part of the Roadway Paving Project." Aside from the logical and legal problems with that response, I do wish to know more about these "27 ADA curb ramps" he mentioned. Thus I turn to the public works director. So, here are some questions: 1. Is the number "27 ramps" correct? 2. The temporal period "2025" is confusing. Are we talking calendar year, or fiscal year, and what is the actual time period during which this construction will take place? 3. Are there any additional ADA ramps to be built outside the "roadway paving project" during that same time period? 4. What are the specific locations of the 27 planned ramps? 5. Please enumerate which of those ramp locations are replacements of existing ramps, and which are extensions of ADA accessibility requirements to corners where none existed before. 6. What are the city's plans for providing ADA ramps at the 500+ corners the city admits have none? Thank you. Richard Schmidt 1 From:Collins, Scott Sent:Friday, September 19, 2025 11:39 AM To:Richard Schmidt Subject:Lincoln Street request Dear Richard, Thank you for meeting with me in July to discuss accessibility challenges and potential solutions on Lincoln Street. I appreciated the opportunity to see the conditions firsthand and better understand your perspective. We share a priority of making the community accessible for all, and I value your continued advocacy on this issue. As you noted, individual or “one-off” requests for ADA curb ramps are often difficult to accommodate quickly. To provide the best community-wide impact with limited resources, the City typically addresses ADA curb improvements in two main ways: 1. Through the Capital Improvement Program (CIP): Every two years, departments submit projects for review as part of the City’s two-year financial plan. Public Works evaluates requests, and a cross-department committee makes recommendations to the City Manager, who in turn makes recommendations to City Council. The approved plan includes a constrained 10-year CIP based on known revenues. Within this process, ADA curb upgrades are typically embedded in the annual street paving program or included as part of larger street improvement projects, often supported in part with outside grant dollars. Each year, the program invests approximately $6 million in maintaining our 144 miles of streets. Alongside the paving work, curb ramps are upgraded to meet ADA standards. These improvements are significant investments — averaging $30,000–$40,000 per ramp — and in 2025 the City will spend approximately $915,000 on 27 ADA curb ramps as part of the Roadway Paving Project. 2. Through community requests: When possible, the City incorporates specific accessibility concerns raised by community members into upcoming projects. However, not all requests can be addressed immediately. With regard to Lincoln Street, I recognize the challenges you raised and the comparison to nearby areas that have been improved. At the same time, because the needs across the city are extensive and resources limited, we prioritize streets where paving and ADA curb upgrades can be aligned to maximize impact. This approach allows us to steadily address known accessibility needs in a systematic way. The City’s Active Transportation Plan (see pp. 145–146) provides policy guidance on prioritizing sidewalk and curb ramp improvements, generally recommending priority for locations with high pedestrian demand, near schools, senior living facilities, parks, and other common destinations. In the neighborhood just north of downtown, the City recently invested in nearby Chorro Street, adding or replacing 46 ADA curb ramps at a cost of $1,425,000. While this does not directly address Lincoln Street, the improvements provide a nearby continuous accessible route between downtown and Foothill Boulevard and improve mobility in that part of the neighborhood. Your request for Lincoln Street remains on record and will continue to be considered as future paving and accessibility projects are planned. (On a side note, I believe you shared there was another street of concern. Would you mind reminding me of that so I can add it to the list?) In recent years, the City has been able to fund several location-specific curb ramp upgrades that originated from community requests — such as ramps on Augusta Street funded through a Community Development Block Grant, upgrades to the Palm/Broad Street ramps following a request from Mission Prep High School, and several ramps in the Oceanaire neighborhood incorporated into a scheduled paving project. 2 Having resident-identified locations in our “queue” is helpful in guiding future grant applications and identifying opportunities to include improvements in upcoming maintenance projects. It may also be useful to connect with others in the neighborhood who share your concern. When the City Council hears from multiple residents on a common need, it can help elevate priorities during future Financial Plan discussions. Thank you again for your time and for sharing your perspective. Please feel free to reach out to me if you would like updates on upcoming paving and ADA projects, or if you have additional questions. Sincerely, Scott Collins pronouns he/him/his Assistant City Manager City Administration E SCollins@slocity.org T 805.781.7266 slocity.org Stay connected with the City by signing up for e-notifications