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HomeMy WebLinkAbout02-21-2012 ph2 fed transit admin projectscouncil .j aQEnda uEpout Meeting Date February 21, 201 2 Item Number PH2 C I T Y O F S A N L U I S O B I S P O FROM : Jay D Walter, Director of Public Work s Prepared By :John Webster, Transit Manage r SUBJECT :PUBLIC HEARING ON THE 2011-2012 PROGRAM OF PROJECTS FO R FEDERAL TRANSIT ADMINISTRATION SECTION 5307 GRANT S RECOMMENDATION S 1.Conduct a public hearing on the 2011-12 Federal Transit Administration Program o f Projects . 2.As recommended by the San Luis Obispo Urbanized Area Technical Committee, adopt th e proposed FY 2011-12 Program of Projects and appropriate $1,318,592 in Federal Transi t Administration grant funding for 2011-12 into the SLO Transit budget . 3.Adopt a resolution authorizing the Public Works Director to file a grant application an d execute a grant agreement with the Federal Transit Administration for a total of $3,087,983 . DISCUSSIO N Backgroun d The Federal Transit Administration requires that each recognized Urbanized Zone Area mus t review and authorize a Program of Projects on an annual basis . Since the 1990 census, the City o f San Luis Obispo has been classified as an Urbanized Zone Area by the Federal government and i s eligible to receive Federal Transit Administration grants for transit operating and capital assistance . To apply for these grants, the City must complete the following on an annual basis : 1.Publish the Program of Projects (POP); 2.Seek approval by the San Luis Obispo Urbanized Zone Area (SLO UZA) Technica l Committee ; 3.Hold a public hearing on the proposed POP for Federal transit assistance ; 4.Adopt a resolution authorizing the Public Works Director to file a grant application an d execute the grant agreement, and ; 5.Forward the approved POP to San Luis Obispo Council of Governments (SLOCOG) fo r review and amendment into the Federal Transportation Improvement Program (FTIP). The 2011-12 POP was published in the Tribune on January 21, 2012 (Exhibit A, Attachment 2) an d this item fulfills the requirement to hold a public hearing to review the projects . Program of Project s As required by the Federal Transit Administration, all transit operators within the Urbanized Zon e Area must execute a Memorandum of Understanding formalizing how the funds will be mad e PH2-1 SLO Transit 2011-12 Program of Projects Page 2 available to eligible transit operators . The current MOU was adopted by Council in 2003 . The SL O UZA Technical Committee (Committee) comprised of the City of San Luis Obispo, San Lui s Obispo Regional Transit Authority (SLORTA), the Air Pollution Control District, and the San Lui s Obispo Council of Governments (SLOCOG), met to review, rank and approve the 2011-12 gran t requests on January 4, 2012 as listed in Table 1 . 2011-12 Federal Fundin g The planning estimate used by the Committee for the 2011-12 fiscal year was $1,719,392, whic h included the Federal apportionment for both SLO Transit and SLORTA . The approved funding i s allocated directly to small-urban transit systems (like SLO Transit and SLORTA) that out-perfor m their larger urban counterparts in one or more performance measures under the Small Transi t Intensive Cities (STIC) program . The performance measures and funding levels are calculated annually by the Federal Transit Administration using the most current information in the Nationa l Transit Database . These competitive performance measure categories include : •passenger miles per vehicle revenue-mil e •passenger miles per vehicle revenue-hou r •vehicle revenue-miles per capit a •vehicle revenue-hours per capit a •passenger miles per capita, an d •passengers per capita . This year, because of the strong performance of the two transit providers in our area, all si x performance measure categories, as listed above, were exceeded . This outstanding performanc e resulted in an estimated $720,000 in additional funding available to SLO Transit and SLORTA t o be programmed as part of the Federal apportionment for our area . The Committee agreed to allocate Federal funding of $999,392, plus the STIC apportionment o f $319,200, to SLO Transit for a total amount of $1,318,592 . Approximately $400,800 was allocate d to SLORTA, for a total Program of Projects amount of $1,719,392 . These amounts are reflecte d below in Table 1 . Table 1 : 2011-12 FY Recommended POP 2011-12 Program of Project s SLO Transit Operations for 2011-1 2 Preventative Maintenanc e Capital Funding (Bus Purchase) Paratransit operations Runabout vehicles Transit Operato r SLO City $ SLO City $ SLO City $ SLORTA $ SLORTA $ Total Cos t 2,856,45 4 187,500 44,029 600,000 130,910 Federal * Share $ 1,124,56 3 $ 150,000 $ 44,029 $ 300,000 $ 100,800 Local Share $ 1,731,89 1 $ 37,50 0 $ $ 300,00 0 $ 30,11 0 SLO TRANSIT SUBTOTAL $ 3,087,983 $ 1,318,592 $ 1,769,39 1 SLORTA SUBTOTAL $ 730,910 $ 400,800 $ 330,11 0 TOTAL POP FUNDING $ 3,818,893 $1,719,392 $2,099,501 PH2-2 SLO Transit 2011-12 Program of Projects Page 3 As part of the Committee's review process, it was agreed that some projects are discretionary i n nature and might need to be deferred if the final Federal apportionment amount (due later this year ) is lower than the projected fund amount . If the final Federal apportionment comes in higher tha n projected, the excess funding may be carried over to next fiscal year programming process o r programmed into existing projects . Any revisions associated with new projects or increased fun d amounts will require an amendment . Program of Project Detail s The 2011-12 Program of Projects include the following individual services and projects : 1.SLO Transit Operating Assistance for 2011-2012 .The $1,124,563 in Federal funding i s essential to SLO Transit and will help fund transit operating expenses . SLO Transit is limited i n its ability to program Federal dollars for transit operating expenses to a maximum of fift y percent (50%) of the net operating cost after all other revenues have been subtracted . The local match must meet, or exceed, the Federal requirement for a 50/50 match ratio . The $1,731,891 i n local match projected for operating assistance will come from State funding sources such a s Transportation Development Act, the Local Transportation Fund, the State Transit Assistance Fun d and local transit farebox revenues that are already programmed in the 2011-12 SLO Transi t Budget . Operating assistance provides funding support for purchased transportation, fuel, contrac t services, marketing, staffing and other operating expenses . 2.Preventative Maintenance :The $150,000 in Federal funding needs to have a $37,500 loca l match requirement . The local match for this project will come from available State fundin g already received . This project will fund the eligible activities, supplies, materials, labor , services, and associated costs required to preserve or extend the functionality and serviceabilit y for vehicles and non-vehicle maintenance . These maintenance expenses are eligible to be pai d for by Federal funding . 3.Capital Project Augmentation :The $44,029 of additional Federal funding will allow for th e augmentation of a bus replacement capital project . This vehicle replacement project wa s approved during the Program of Projects process last year, but replacement deferred when th e Federal apportionments were reduced . On September 18, 2007, Council approved the purchas e of buses through an existing Federally approved Implicit Cooperative Procurement Pilo t Program (ICPPP). This additional funding will augment the existing capital bus replacemen t project (Specification No . 91086) and allow for vehicle replacement . Staff anticipates purchas e and delivery of this bus in early 2013 . 4.SLORTA Projects :This funding will provide $300,000 in supplemental funds for SLORTA's Paratransit operations and $100,800 for Paratransit vehicle replacement . CONCURRENCE S The SLO UZA Technical Committee approved the recommended 2011-12 FY Program of Project s on January 4, 2012 . SLO Transit 2011-12 Program of Projects Page 4 The Mass Transportation Committee (MTC) reviewed the Program of Projects at its January 11 , 2012 meeting . The MTC advisory body's recommended action and draft minutes regarding th e 2011-12 FY Program of Projects are included as Attachment 1 . The SLOCOG Board held a public hearing on February 1, 2012 and approved the Federa l Transportation Improvement Program (FTIP) Amendment #13 . (Agenda item A-2) This amendmen t designates the SLO UZA Program of Projects as new Federal revenue for inclusion into the existin g 2011 FTIP . FISCAL IMPAC T There are no fiscal impacts to the General Fund as part of the approval of the 2011-12 Program o f Projects . The projected 2011-12 Federal and State funding apportionments, as well as SLO Transit's service revenues, are expected to meet anticipated operating and capital expenditures . Shoul d Federal or State funding apportionments be reduced, staff will return to Council with recommende d budget augmentations . ALTERNATIV E Deny Resolution Adoption .The City Council could chose not to adopt the resolution required t o file a grant application or appropriate the Federal funding apportionment for the 2011-12 Progra m of Projects . Staff does not recommend this alternative as this would leave the Transit Enterpris e fund with insufficient revenues to cover expenses in the 2011-12 fiscal year . ATTACHMENT S 1.Draft Mass Transit Committee regular meeting minutes, January 11, 201 2 2.Resolution for Federal Transit Administration Grant Application & 2011-12 FY Program o f Projects publicatio n Ckounal agenda reports12012\2012-02-21tph4-slo transit program of projeds (walter-webster)dy 2011-12 program of projedsvl .docx PH2-4 Attachment 1 CITY OF SAN LUIS OBISP O MASS TRANSPORTATION COMMITTE E CITY LIBRARY COMMUNITY ROO M WEDNESDAY, JANUARY 11, 201 2 DRAFT MINUTES CALL TO ORDER : Chairperson Elizabeth Thyne called the meeting to order at 2 :50 p .m . ROLL CALL Present : Elizabeth Thyne, Susan Rains, Art Apruzzese, Louise Justice, Jonatha n Ellis, Jean Long, Stanley Yucikas and Todd Kat z Absent : Jody Fre y Staff: John Webste r ANNOUNCEMENTS There were no announcements at this time . PUBLIC COMMENT S Jan Marx, SLO Mayor, thanked the MTC for their time and service . She discussed th e Downtown Transit Center's problems with issues such as excessive loitering, alcohol , smoking, and fighting occurring within the shelter . She felt the improper behavior of a few abusers was deterring from public use of the shelter and/or the transit system . Mark Keenan, First Transit representative, discussed the DTC issues and also simila r problems at the Prado Road shelter . He shared a strong concern for passengers an d drivers and cited many instances when the police have been called . Ms . Thyne noted there was a loitering issue at the Scolari's shelter bus stop as well . Mr. Webster noted that a staff meeting was set for January 18 th to discuss possibl e solutions to address on the issues of improper behavior and that SLO PD representative s would be attending . He reported that the DTA downtown/parking structure patrol wil l now include a sweep of the DTC, but acknowledged enforcement of the ordinance rule s was lacking, due to insufficient funding available for patrolling . Attachment 1 Mr. Yucikas felt that there were a myriad of policies in place to address these problem s and enforcement was the key . He also suggested that the proposed Consolidated Transi t Center might mitigate some of the obvious issues . Mr . Webster suggested ways of finding some additional funds to increase specific DT C patrols such as seeking STA discretionary from SLOCOG for operations funding . Mr . Yucikas moved to put said discussion item on the next agenda for further review an d input . Mr . Apruzzese seconded the motion . The motion passed unanimously . Fred Munroe discussed the senior and/or disabled associations that were interested i n volunteering and learning more about transit to increase ridership of those populations . He presented some promotional material samples . A.CONSENT ITEM S A-1 . Approval of November 9, 2011 Regular Meetin g Mr . Katz moved to approve the November 9, 2011 meeting minutes as submitted . Mr . Apruzzese seconded the motion . The motion passed unanimously . B.DISCUSSION ITEM S There were no discussion items . C.ACTION ITEMS C-1 . SLO Transit FY 2011-12 Program of Projects (POP) Mr . Webster discussed the annual projects ranking tentatively set to go before Council o n February 21, 2012 . He noted that since the 1990 census, the City of San Luis Obispo ha s been classified as an Urbanized Zone Area by the federal government and is eligible t o receive Federal Transit Administration (FTA) grants for transit operating and capita l assistance . He noted that the apportionment estimate for the SLO UZA for this fiscal year i s approximately $1,719,382 and discussed the category breakdowns, various projects an d outlining the process to move towards approval of the draft POP and its funding . He als o noted that the final POP might have to be revised depending on the final FTA Attachment 1 apportionment and that some discretionary projects might have to be deferred or reduce d in scope . Mr. Katz moved to recommend that Council approve the draft POP as submitted . Mr . Yucikas seconded the motion . The motion passed unanimously . C-2 . SLO Transit O/M Agreement with First Transi t Mr . Webster reported that a tentative agreement had been reached for a 1- year option i n FY 2012-13 with First Transit Inc . for the operations and maintenance contract for SL O Transit and represented a 4 .22% over FY 2011-12 . He noted that there were three optio n years left on the contract before it has to go out to bid again . He also discussed the possibility of contracting out the operations and maintenance of SLO Transit to SLORT A and that they have a new Executive Director arriving later this month . Mr . Apruzzese moved to recommend that Council approve the draft agreement a s submitted . Mr . Katz seconded the motion . The motion passed unanimously . D . INFORMATION ITEM S D-1.Transit Manager's Report D-2.Operating-Performance Report s Mr . Webster presented highlight discussion on the reports as presented . He reported that system ridership was continuing to increase and that we are on track t o exceed the record set in FY 2010-11 of 1,045,000 riders and that the next milestone o f 1 .1 million passengers certainly seemed within reach . MEMBER COMMENT S Ms . Justice had questions regarding the SLO Parking fund and the propose d Palm/Nipomo parking structure and if it would have any impact on transit funding . Mr . Webster noted that both the parking and transit were "Enterprise" funds but transit onl y receives funding for the Downtown Access Pass (DAP) from the parking fund and woul d not be affected by this project . Mr . Yucikas felt the traffic at Los Osos Valley Road and Madonna Road had becom e very heavy and was concerned that the increase was being monitored . Mr . Webste r PH2 - 7 Attachment 1 suggested that Mr . Yucikas contact Jake Hudson in the PW traffic division to bette r discuss and comment regarding the Circulation planning . Mr . Yucikas mentioned that new paint scheme that replaced the art bus style on one o f the 2001 models looked very good . Mr . Webster noted that since two side panels on th e bus had been damaged in an accident it seemed like a good time to consider rebranding t o the new paint scheme instead of trying to match the art bus paint style . He also noted tha t the two remaining art bus models may also be upgraded to the new paint scheme whe n funding becomes available . Mr . Apruzzese asked about the status of the marketing meetings with Cal Poly students i n February and Mr . Webster stated that he would send out an email on the dates and time s for the ad hoc committee meetings . There was some discussion regarding quorum issue s if all members attended the Cal Poly meeting and Mr . Webster noted it might be easie r just to post as a public meeting but would confer with the city legal staff on the bes t approach . The meeting adjourned at 4 :45 p .m . to the regular meeting March 14, 2012 at 2 :45 p .m . in the Council Hearing Room . Respectfully submitted , Lisa Woske, Recording Secretary PH2 - 8 Attachment 2 RESOLUTION NO . (2012 Series ) A RESOLUTION OF THE CITY OF SAN LUIS OBISPO AUTHORIZING THE FILIN G OF THE 2011-12 FEDERAL CAPITAL AND OPERATING ASSISTANCE GRAN T APPLICATION WITH THE FEDERAL TRANSIT ADMINISTRATIO N WHEREAS,the Federal Transit Administration has been delegated authority to awar d federal financial assistance for a transportation project ; an d WHEREAS,a grant of federal assistance will impose certain obligations upon the Cit y of San Luis Obispo and may require the City of San Luis Obispo provide the local share o f project costs ; an d WHEREAS,the City of San Luis Obispo has or will provide all annual certifications and assurances to the Federal Transit Administration required for the project . NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Lui s Obispo as follows : SECTION 1 .The City of San Luis Obispo is an eligible recipient as defined by 4 9 U .S .C . 5307, 5336j, and 5340 . SECTION 2. The Public Works Director is authorized to execute and file an applicatio n for federal assistance on behalf of the City of San Luis Obispo with the Federal Transi t Administration for federal assistance authorized by 49 U .S .C . Chapter 53, Title 23, United State s Code and other federal statutes authorizing a project administered by the Federal Transi t Administration . SECTION 3 .The Public Works Director is authorized to execute and file with th e application the annual certifications, assurances, and other documents the Federal Transi t Administration requires before awarding a federal assistance grant . SECTION 4 .The Public Works Director is authorized to execute grant agreements wit h the Federal Transit Administration on behalf of the City of San Luis Obispo in Exhibit A . R PH2-9 Resolution No . (2012 Series) Attachment 2 Page 2 Upon motion of , seconded by ,,and on the following vote : AYES : NOES : ABSENT : the foregoing resolution was adopted this day of , 2012 . Mayor Jan Marx ATTEST : Elaina Can o City Clerk APPROVED AS TO FORM : /s/Christine Dietrick J . Christine Dietric k City Attorney PH2 - 10 Attachment 2 Exhibit A FEDERAL TRANSIT ADMINISTRATIO N GRANT APPLICATIO N FO R SLO UZA PROGRAM OF PROJECT S FOR FISCAL YEAR 2011-201 2 The City of San Luis Obispo will be conducting a public hearing to receive comments on th e Draft Program of Projects on February 21, 2012 at 7 :00 p .m . in Council Chambers,990 Pal m Street, San Luis Obispo . The below Draft Program of Projects will become the final progra m unless modified : Federal Apportionments : For 2011-1 2 Carryover from previous year Available to Program $1,719,39 2 $0 .0 0 $1,719,39 2 Project Transi t Operator Federa l Amount Total Amount Operating Assistance 7/1/2011-6/30/2012 SLO City 1,124,563 2,856,45 4 Preventative Maintenance SLO City 150,000 187,50 0 Augment Bus Replacement (1)SLO City 44,029 44,02 9 Paratransit operations SLORTA 300,000 600,00 0 Runabout Vehicles SLORTA 100,800 130,91 0 Total Project Cost $3,818,89 3 Federal Share $1,719,39 2 City of San Luis Obispo 1,318,59 2 San Luis Obispo Regional Transit Authority 400,80 0 Local Share $2,099,50 1 City of San Luis Obispo 1,769,39 1 San Luis Obispo Regional Transit Authority 330,110 G :\Staff-Reports-Agendas-Minutes\ CAR\2012 PW REVIEW\SLO TRANSIT POP 02-21-2012\ATTACHMENTS\attachment-2-DRAFT RESOLUTION-CAR POP 2011-12-02-21-2012-.doc PH2 -1 1 Page intentionally lef t blank .