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Home My WebLink About08/16/1994, C-10 - INFORMATION SYSTEMS MASTER PLAN CONTRACT AWARD � O San p M ING OA �� city lUl S OBISPO O SlaMp COUNCIL AGENDA REPORT ff"JiUMBEL•C' o FROM: William C. Statler, Director of Financejj Prepared by: Lori Atwater, Information Systems Coor SUBJECT: INFORMATION SYSTEMS MASTER PLAN CONTRACT AWARD CAO RECOMMENDATION Approve an agreement with KPMG Peat Marwick in the amount of $85,000 to prepare a citywide information systems plan, communication systems plan and disaster recovery/prevention plan. DISCUSSION Using an independent advisor to develop a long range plan for the City's information and communication systems was approved by the Council as part of 1993-94 Mid Year Review process; and developing an information systems disaster preparedness and recovery plan was approved by the Council as part of the 1993-95 Financial Plan. Authorization to request proposals for these plans was approved by Council on May 3, 1994. Twenty consulting firms were asked if they would like to receive the request for proposals. Based on their responses, sixteen firms received the request for proposals. Five firms attended the pre-proposal conference and seven proposals were received by the closing date on June 9, 1994. Proposals ranged from $79,800 to $120,600 summarized as follows: Firm IS Master Plan Disaster Plan Total International Data Corp Not broken out At broken ow $120,600 Executive Consulting Group $ 62,000 $ 34,000 $ 96,000 IBM Not broken out Not broken ow $ 95,000 Newport Consulting Group $ 76,300 $ 17,800 $ 94,100 Warner Group $ 74,520 $ 15,215 $ 89,735 KPMG Peat Marwick $ 75,500 $ 9,500 $ 85,000 WISE Consulting Services $ 65,000 1 $ 14,800 $ 79,800 Based on their review of the written proposals, the MIS Steering Committee invited the following four firms to a follow-up interview: ■ Newport Consulting Group ■ Warner Group ■ KPMG Peat Marwick ■ WISE Consulting Services The MIS Steering Committee recommends that the Council award the contract to KPMG Peat Marwick based upon their understanding of our requirements; the completeness and 11111 ►I1IIIII11iml ill c1ty of san Luis oBi spo mw COUNCIL AGENDA REPORT professionalism of their proposal; the results of their interview and oral presentation; their years of experience with similar work; their client references; and the competitiveness of their fee. CONCURRENCES The MIS Steering Committee concurs with this recommendation. FISCAL IMPACT Project costs for this work will be $85,000. The total budget available for this work is $95,000. Funding for this combined project was approved by Council for fiscal year 1993-94 as part of the 1993-95 Financial Plan ($10,000) and 1993-94 Mid Year Review process ($85,000). ATTACEIMENT Agreement with KPMG Peat Marwick to prepare an information and communication systems master plan and disaster recovery/prevention plan ON FILE FOR REVIEW IN COUNCIL OFFICES ■ Request for proposals to prepare an information and communication systems master plan and a disaster recovery/prevention plan ■ Proposal from KPMG Peat Marwick dated June 9, 1994 ■ Addendum to proposal from KPMG Peat Marwick dated July 25, 1994 AGREEMENT THIS AGREEMENT is made and entered into in the City of San Luis Obispo on this_day of ,by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and KPMG PEAT MARWICK, hereinafter referred to as Consultant. WITNESSETH: WHEREAS, on May 3, 1994, City requested proposals for the preparation of an information and communication systems master plan and disaster recoverylprevention plan per Specification No. 94-19. WHEREAS, pursuant to said request, Consultant submitted a proposal which was accepted by City for said project. NOW THEREFORE, in consideration of their mutual promises, obligations, and covenants hereinafter contained, the parties hereto agree as follows: 1. TERM. The term of this Agreement shall be from the date this Agreement is made and entered, as first written above, until acceptance or completion of said project 2. INCORPORATION BY REFERENCE. City Specification No. 9419 as amended on May 23, 1994, Consultant's proposal dated June 9, 1994, and Consultant's proposal addendum dated July 25, 1994 are hereby incorporated in and made a part of this Agreement. 3. CITY'S OBLIGATIONS. For providing services as specified in this Agreement, City will pay and Consultant shall receive therefor compensation in a total sum not to exceed $85,000. 4. CONSULTANT'S OBLIGATIONS. For and in consideration of the payments and agreements hereinbefore mentioned to be made and performed by City,Consultant agrees with City to do everything required by this Agreement and the said specifications. 5. AMENDMENTS. Any amendment, modification, or variation from the terms of this Agreement shall be in writing and shall be effective only upon approval by the Director of Finance of the City. 6. COMPLETE AGREEMENT. This written Agreement, including all writings specifically incorporated herein by reference, shall constitute the complete agreement between the parties hereto. No oral agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such oral agreement, understanding, or representation be binding upon the parties hereto. 7. NOTICE. All written notices to the parties hereto shall be sent by United States mail, postage prepaid by registered or certified mail addressed as follows: City City Clerk City of San Luis Obispo P.O. Box 8100 San Luis Obispo, CA 93403 Consultant KPMG Peat Marwick One World Trade Center, Suite 1700 Long Beach, CA 90831-1700 �/D-3 i 8. AUTHORITY TO EXECUTE AGREEMENT, Both City and Consultant do covenant that each-individual executing this ag gement on behalf of each party is a person duly authorized and empowered to exearte Agreements for.sueh party. IN WITNESS WHEREOF, the parties hereto have caused this instnmment to be y executed the day- and ear first above written. - - - ATTEST: CITY OF SAN LUIS OBISPO, A Municipal Corporation Diane Gladwell, City Clerk By: -- ------------- ------------ - Peg Pinard, Mayoi APPROVED AS TO F RM: _ Y9 CONSULTANT By: — --- --- - By: — — --