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Home My WebLink About09/20/1994, C-3 - DESIGNATION OF VOTING DELEGATE FOR THE LEAGUE ANNUAL CONFERENCE MEEnyp DATE: city of san ��.�s os�spo 2"-A ,TEM NWBaq:�3 COUNCIL AGENDA REPORT FROM: Mayor Peg Pinard PREPARED BY. Diane R. Gladwell, City Clerk d4 SUBJECT: Designation of Voting Delegate for the League Annual Conference RECOMMENDATION: By motion, appoint Vice Mayor Allen K. Settle as voting delegate and Council Member Penny Rappa as alternate for the Annual League Conference, October 23 - 25, 1994. DISCUSSION: The Annual League of California Cities Conference is scheduled for Sunday, October 23 through Tuesday, October 25, 1994 in Long Beach. The League membership will will'hold a Business Session on Tuesday, October 25, at 9:30 a.m. at which time a delegate from each City participates in voting on conference resolutions. The expedite the conduct of business at this meeting, the Council must designate a voting representative and alternate who will be present at the Business Session. ATTACHMENTS: Memorandum from Don Benninghoven, League Executive Director Annual Conference Voting Procedures Voting Delegate Form I C-3- AUG-29-94c HON 09:36 LEAGUF OF CA CITIES FAX NO. 9164448671 P. 02 r FORMr Im®ii League of California Cities 1310101L 1400 K STREET • SACRAMENTQ CA 95814 • (916)444-5790 111501t csbromle dries Work Togeftr July 11, 1994 To: -The Honorable Mayor and City Council From: Don Benninghoven, Executive Director:. Re: Designation of Voting Delegate for League Annual Conference This.yeaes League Annual Conference is scheduled for Sunday, October 23 through Tuesday, October 25, 1994 in Long Beach. One very important aspect of the Annual Conference is the General Business Meeting when the membership takes action on conference resolutions. Annual Conference resolutions guide cities and the League in . our efforts to improve the quality, responsiveness and vitality of local government in California. It is important that all cities be represented at the Business Meeting on Tuesday, October 25, at 9:30 a.m. at the Long Beach Convention Center. To expedite the conduct of business at this important policy-making meeting, each city council should designate a voting representative and an alternate who will be present at -`the;Business Meeting. League Bylaws provide that each city is entitled to one vote in taaiters affecting municipal or League policy. A voting card will be given to the city off cia' designated by the city council on the enclosed "Voting Delegate Form." "If the mayor or a member of the city council is in attendance at the Conference, it is expected that one of these officials will be designated as the voting delegate. However, iff the city council will not have a registered delegate at the Conference but will be represented by other city officials, one of these officials should be designated the voting delegate or alternate. Please complete and return the.enclosed "Voting Delegate Form" to the Sacramento office of the League at the earliest possible time(not later than Friday, September 30, 1994), so that proper records may be established for the Conference. The voting delegate may pick up..the city's voting card at the designated Voting Card Table located in theLeague Registration Area. The voting procedures to be followed at this Conference are printed on the reverse side of this memo. Your help in returning the attached "Voting Delegate Form" as soon as possible is appreciated. If you have any questions, please call Lorraine Okabe at (916) 444.5790, ext. 236. AUG-29-94 MON 0937 LEAGUE OF CA CITIES FAX NO. 916AA48671 P. 03 League of California Cities Annual Qnference Voting Procedures 1. Each member city has a right to cast one vote on matters pertaining to League Policy. 2 To cast the city's vote a city official must have in his or her possession the city's voting card and be registered with the Credentials Committee. 3. Prior to the Annual Conference, each city should designate a voting delegate and an alternate and return the Voting Delegate Form to the League for use by the Credentials Committee. 4. The voting delegate or alternate may pick up the city's voting card at the voting card desk in the conference registration area. 5. Free exchange of the voting card between the voting delegate and alternate is permitted. '6. If neither the voting delegate nor alternate is able to attend the Business Meeting, the voting delegate or alternate may pass the voting card to another official from the same city by appearing to person before a representative of the Credentials Committee to make the excbange. Prior to the Business Meeting,exchanges may be made at the "Voting Card" table in the League Registration Area. At the Business t- Meeting, exchanges may be made at the "Voting Card' table in the front of the meeting room. 7. Qualification of an initiative resolution is judged in part by the validity of signatures. Only the signatures of city officials,who, according to the records of the Credentials Committee, are authorized to use the city's voting card and who have left a sample of their signature on the Credentials Committee register will be approved. S.'' In case of dispute, the. Credentials Committee will determine the right of a city official to vote at the Business Meeting. L-\Po1igY\a=\votepror. C -3-3 AUG-29-94 MON 09:38 LEAGUE OF CA CITIES FAX NO. 9164448671 P. 04 cm— LEAGUE OF CALIFORNIA CITIES 1994 ANNUAL CONFERENCE VOTING DELEGATE FORM 1. VOTING DELEGATE: AME 2. VOTING ALTERNATE: Q4AME CnTLE ATTEST: CMIZ Please Return To: League of California Cities Attn: -Lorraine Okabe 1400 K Street Sacramento, CA 95814 FAX 916/444-8671 Not Later Than Thursday, September 30. 1993 to L:\poliry\aca\vow&Utr