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HomeMy WebLinkAbout10/04/1994, C-3 - PRIORITIES FOR USE OF SINSHEIMER PARK FACILITIES - SLO BASEBALL STADIUM, SLO SWIM CENTER, SINSHEIMER SOFTBALL FIELD, SINSHEIMER TENNIS COURTS ilkn„III � P MEETING DATE: Ciof Sall LUSS OBISPO 10/4/94 COUNCIL AGENDA REPORT ITEM NUMBER: FROM: Paul LeSage, Parks & Recreation Director prepared by Linda Fitzgerald, Recreation Supervisor SUBJECT: Priorities for Use of Sinsheimer Park Facilities - SLO Baseball Stadium, SLO Swim Center, Sinsheimer Softball Field, Sinsheimer Tennis Courts CAO RECOMMENDATION By Motion, approve revised Priorities for Use of Sinsheimer Park Facilities. Direct City Clerk to forward approved priorities to San Luis Coastal Unified School District Board of Trustees for concurrence. DISCUSSION Annually, the Advisory Committee on Joint Recreational Use of School District Property reviews the priorities for use of Sinsheimer Park facilities - SLO Baseball Stadium, SLO Swim Center, Sinsheimer Softball Field, and Sinsheimer Tennis Courts. As agreed upon in 1991, priorities would be automatically renewed each year if no changes are made. In January, 1994, the Joint Use Committee took upon the task of doing a comprehensive review for each facility at the park. Final approval by the Committee was granted in August 1994. Changes to the priorities from the 1991 version are minimal. Clarification of the SLO Swim Center users was made to reduce problems between City, School District, and the Seahawks Swim Club. Tennis court priorities were amended to allow the SLO Parks & Recreation Department to give user approvals under routine circumstances rather than having all tennis court reservations addressed by the Joint Use Committee. Upon acceptance of the revised Priorities by the City Council, a copy of the Council's action should be forwarded to the San Luis Coastal Unified School District Board of Trustees for concurrence. CONCURRENCES Advisory Committee on Joint Recreational Use of School District Property FISCAL IMPACT None ATTACHMENTS A. SLO Baseball Stadium Use Priority B. SLO Swim Center Use Priority C. Sinsheimer Softball Field D. Sinsheimer Tennis Courts C'-3- ATTACHMENT A PRIORITIES FOR USE OF THE SAN LUIS BASEBALL STADIUM LOCATED IN SINSHEIMER PARK RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE 1 . Special games and tournaments (a) Youth groups sponsored (Babe Ruth - 1st priority) - (b) San Luis Coastal Unified School District (SLCUSD) sponsored (c) Parks & Recreation Department sponsored (d) All other groups sponsored (1) College level play (2) Other 2 . ' Regular games and playoffs (a) Youth group regular season and league playoffs (excluding practices) (Babe Ruth - 1st priority) (b) SLCUSD regular season (excluding practices) (c) Parks & Recreation Department use (excluding practices) (d) Other groups (excluding practices) (1) College level play (2) All other 3 . Practice sessions (see note below) (a) Youth groups (Babe Ruth - 1st priority) (b) School (c) Parks & Recreation (d) Other groups C'-3-z. NOTES : * Practices will be limited to game situation sessions . Workouts should be scheduled at other facilities . * Night "Practice games" will be charged for lights as though they were regular games. * All practices must be cleared through the Parks and Recreation Department and scheduled as in regular games . * User organizations will be responsible for field maintenance and/or charged in accordance with fee schedule as in regular games. FEES See current fee schedule. USER RESPONSIBILITIES All use to be controlled by user organizations following guidelines set forth by the Parks and Recreation Department in order to maintain this facility in the best possible condition. Disregard for rules concerning use of the facility will constitute grounds for banning future use of the facility. REVIEW OF PRIORITIES This list of priorities shall be in effect until August 1, 1995 . These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and if changed submitted to the San Luis City Council and San Luis Coastal Unified Board of Education for approval . G:stadium. slo - ATTACHMENT B �u/1 v PRIORITIES FOR USE OF MUNICIPAL SWI14KING POOL LOCATED IN SINSHEIMER PARR RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE 1 . Parks and Recreation Department Use, including City sponsored youth swimming club (s) (see note below) (a) Special meets and events (b) Regular class instruction and public swimming programs (c) Other Parks and Recreation Department sponsored events 2 . San Luis Coastal Unified School District (SLCUSD) sponsored events 3 . Other school district meets 4 . Regular youth group use (other than Parks & Rec Dept sponsored) 5 . All other groups NOTE: Meets or other aquatic special events that may produce revenue for the City' s pool will take preference over practices or non-revenue ,producing activities . The Parks and Recreation Department will determine when scheduling such activities in the best interest of the City. Parks and Recreation Department co- sponsored swim clubs shall have entered into a written agreement with the City to qualify for Priority #1. FEES See current fee schedule. USER RESPONSIBILITIES All use to be controlled by user organizations following guidelines set forth by the Park and Recreation Department in order to maintain this facility in the best possible condition. Disregard for rules concerning use of the facility will constitute grounds for banning future use of the facility. User groups will be billed for actual costs incurred to repair damages to facility. ALL use fees for facility are due and payable within 30 days of use. REVIEW OF PRIORITIES This list of priorities shall be in effect until August 1, 1995 . These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and if changed submitted to the San Luis Obispo City Council and San Luis Coastal Unified Board of Education for approval . g:munipool .slo c-3-S ATTACHMENT C PRIORITIES FOR USE OF SINSBEIMER PARR SOFTBALL FIELD RESPONSIBILITY FOR SCHEDULING All scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE OF SOFTBALL FIELD 1. Parks and Recreation Department use (a) Regular league and playoff games (b) Practice (except if revenue generating special event scheduled which shall take priority) 2 . Special games and tournaments (revenue generating) (a) Parks and Recreation Department sponsored (b) San Luis Coastal Unified School District (SLCUSD) sponsored (c) Youth group sponsored (d) Other groups 3 . Regular season, playoffs and practices (a) SLCUSD sponsored (1) Regular season games and playoffs (2) Practice (b) Youth groups (1) Regular season games and playoffs (2) Practice (c) Other groups (1) Regular season games and playoffs (2) Practice 4 . Public recreational use C-3- � FEES See current fee schedule. USER RESPONSIBILITIES All use shall be controlled by user organizations following guidelines set forth by the Parks and Recreation Department in order to maintain this facility in the best possible repair. Disregard for rules concerning use of facility will constitute grounds for banning future use of facility. User groups will be billed for actual costs incurred to repair damages to facility. ALL fees and charges for use of the facility are due and payable within 30 days of use. REVIEW OF PRIORITIES - This list of priorities shall be in effect until August 1, 1995 .. These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and if changed submitted to the San Luis Obispo City Council and San Luis Coastal Unified Board of Education for approval . G:softball .slo C-3-� ATTArHMENT D PRIORITIES FOR USE OF SINSHEIMER PARR TENNIS COURTS RESPONSIBILITY OF SCHEDULING All Scheduling will be the responsibility of the Parks and Recreation Department following the priorities developed by the Advisory Committee on Joint Recreational Use of School District Property. PRIORITIES FOR USE OF THE COURTS 1 . Parks and Recreation Department use (see note below) (a) Special tournaments (b) Regular lessons and practices (see note below) 2 . Public recreational use (see note below) 3 . San Luis Coastal Unified School District (SLCUSD) use (see note below) (a) Special tournaments, CIF matches etc (b) Regular league play 4 . All other groups (see note below) (a) Special tournaments and matches CONDITIONS CONCERNING PRIORITIES Priority #1 : Department Sponsored Lessons - No more than three (3) courts will be scheduled on any given day or any given hour of a day. Department Sponsored and Co-sponsored Tournaments - Courts as necessary. Priority #2 : Recreational Tennis Play - On any given day or at any given hour, other than Department' s Tournament days, there shall be a minimum of two (2) courts available for recreational play. Recreational play will comprise the prime use of all courts when not scheduled by the Parks and Recreation Department for lessons or tournaments . C-3- 8 Priority #3 : SLCUSD Tournament or Championship Matches - Requests for use of Sinsheimer Courts for this priority must be forwarded to Parks and Recreation Department for consideration as soon as local team is notified that they will be a part of such competition. SLCUSD team must take part in such a tournament or championship in order to qualify for this priority. SLCUSD League Play - No more than four (4) courts will be scheduled on any given day or hour for this priority. School schedules must be submitted to the Parks and Recreation Department one month prior to first league game . Priority #4 : Other tournaments or events - Requests must be made directly to the Advisory Committee on Joint Recreational Use of School District Property at least 30 days prior to the start of the event . All uses must be made directly to the Parks & Recreation Dept . at least 30 days prior to the start of the event . The Advisory Committee on Joint Recreational Use of School District Property will make decisions for any request not specified above. FEES See current fee schedule. USER RESPONSIBILITIES All use to be controlled by user organizations following guidelines set forth by the Parks and Recreation Department in order to maintain this facility in the best possible condition. Disregard for rules concerning use of the facility will constitute grounds for banning future use of the facility. User groups will be billed for actual costs incurred to repair damages to facility. ALL use fees for facility are due and payable within 30 days of use. REVIEW OF PRIORITIES This list of priorities shall be in effect until August 1, 1995 . These priorities shall be reviewed annually by the Advisory Committee on Joint Recreational Use of School District Property and if changed submitted to the San Luis Obispo Council and San Luis Coastal Unified Board of Education for approval. G:tennis. slo c=3- q