HomeMy WebLinkAbout06-08-2026 Admin Destruction - Grants-in-Aid Records - 1City of San Luis Obispo, City Administration, 990 Palm Street, San Luis Obispo, CA, 93401-3249, 805.781.7114, slocity.org
DATE 06/08/2026
TO: Greg Hermann, Deputy City Manager
City Attorney
City Clerk
FROM: Priscilla Esqueda, Tourism Intern
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Policy for preservation,
protection, and legal disposition of the City’s Records (Resolution No. 9174, 2001 Series), along
with a Records Retention policy and schedule update process. In accordance with the currently
published policy and schedule, certain records have been identified as eligible for destruction
(Attachment A). Also attached are the relevant sections from the currently published records
retention schedule (Attachment B). The method of destruction disposal will be via recycling or
secure destruction.
Please sign below indicating your approval for the destruction of the attached listing of records.
(Legal Analyst Review _________)
Department Head City Attorney City Clerk
CERTIFICATE OF DESTRUCTION
I, _____________________do hereby certify that the records listed on the attached were properly
disposed of on _____________________.
Attachments:
A. List of records to be destroyed
B. Relevant sections of the records retention schedule
Destruction Date
Signature of Records Custodian
Docusign Envelope ID: A79F9A29-37D4-8627-816D-7DA6C5929E86
7/2/2026 | 4:32 PM PDT
Attachment A (Records Destruction List)
DEPT/DIV and Category
ID#
Current in
YEAR
Destroy OK
DATE
DESCRIPTION / Notes
DEPT/DIV and
Category ID#
Current in
YEAR
Destroy
OK DATE
DESCRIPTION/Notes
Financial and Fiscal
400 / Grants 408
2005 2010 Grants-in-aid (Applicants, reports, contracts,
supporting documents) Physical Binder Council
Agenda Report-Promotional Coordinating
Committee Grants-In-Aid Recommendations
2006 2011 Grants-in-aid (Applicants, reports, contracts,
supporting documents) Physical Binder Council
Agenda Report-Promotional Coordinating
Committee Grants-In-Aid Recommendations
2007 2012 Grants-in-aid (Applicants, reports, contracts,
supporting documents) Physical Binder Council
Agenda Report-Promotional Coordinating
Committee Grants-In-Aid Recommendations
2008 2013 Grants-in-aid (Applicants, reports, contracts,
supporting documents) Physical Binder City
Council Meeting-Promotional Coordinating
Committee Grants-In-Aid Recommendations
2010 2015 Grants-in-aid (Applicants, reports, contracts,
supporting documents) Physical Binder City
Council Meeting-Promotional Coordinating
Committee Grants-In-Aid Recommendations
2009 2014 Grants-in-aid Physical Binder City Manager
Report Transmittal (Grants-in-aid Events
Promotion)
2011 2016 Grants-in-aid (Applicants, reports, contracts,
supporting documents) Physical Binder Council
Agenda Report-Cultural Activities Grants-in-aid
Funding
2011 2016 Grant Funding- Cultural Activities both
Subcommittee Meeting with Applicants and
Committee Public Hearing with Applicants, 5/26
GIA Special Meeting notes, & email Re: Opera
San Luis Obispo
Docusign Envelope ID: A79F9A29-37D4-8627-816D-7DA6C5929E86
2012 2017 Grants-in-aid (Applicants, reports, contracts,
supporting documents) Physical Binder Council
Agenda Report-Community Promotions Contracts
2013 2018 Grants-in-aid Council Agenda Report Community
Promotion Grants-In-Aid Funding & Events
Promotion Grants-In-Aid Funding, Grants-in-Aid
Public Hearing Sign-in Sheet
2014 2019 Grants-in-aid (Applicants, reports, contracts,
supporting documents) G-drive Agreement SLO
soccer Club & Agreement Wind Ensemble
2015 2020 Grants-in-aid (Applicants, reports, contracts,
supporting documents) G-drive Admin report for
the San Luis Obispo Wind Orchestra PCC Grant
2017 2022 Grants-in-aid (Applicants, reports, contracts,
supporting documents) Physical Binder- Almond
Country Quilt Guild, Cal Poly Corporation (For Cal
Poly Arts), California Poppy Foundation, Canzona
Women’s Ensemble, Central Coast Shakespeare
Festival, Cuesta College Foundation, Ecologistics,
Inc., Festival Mozaic, Foundation for San Luis
Obispo County Public Libraries, History Center of
San Luis Obispo County, Opera San Luis Obispo,
Orchestra Novo, Performing Arts Center-San Luis
Obispo, Saint Andrew Greek Orthodox Church,
San Luis Obispo Classical Academy, San Luis
Obispo County Arts Council dba Arts Obispo (1,2),
San Luis Obispo Little Theatre, San Luis Obispo
Railroad Museum, San Luis Obispo Soccer Club,
San Luis Obispo Vocal Arts Ensemble, SLO
Downtown Association Event (1, 2, & 3), SLO
Noor Foundation, United Way & Rotaract
2017 2022 Event Promotion Sponsorship both Annual and
Mid-Year(Applicants, reports, contracts,
supporting documents) Physical Binder- 4th
Annual 2017 SLO Jazz Festival, Earth Day Food &
Wine Weekend , Festival Mozaic's Winter Mezzo
Chamber Music Series, Roll out the Barrels
Docusign Envelope ID: A79F9A29-37D4-8627-816D-7DA6C5929E86
Weekend, San Luis Obispo International Film
Festival, SLO Craft Beer Festival SLO Marathon
+Half, Sustainable AG Expo, Roll Out the Barrels
Weekend, Love SLO, and Fall Fest
2018 2023 Grants-in-aid (Applicants, reports, contracts,
supporting documents) Physical Binder- Cal Poly
Corporation (For Cal Poly Arts), Canzona
Women’s Ensemble, Central Coast Shakespeare
Festival, Cuesta College Foundation, Foundation
for San Luis Obispo County Public Libraries,
History Revisited, Opera San Luis Obispo,
Orchestra Novo, Performing Arts Center-San Luis
Obispo, Saint Andrew Greek Orthodox Church
Event (1&2, San Luis Obispo Classical Academy,
San Luis Obispo Little Theatre, San Luis Obispo
Railroad Museum, San Luis Obispo Soccer Club
Event (1,2, & 3), San Luis Obispo Symphony, San
Luis Obispo Vocal Arts Ensemble, SLO Downtown
Association Event (1,2, & 3), The Monday
Clubhouse Conservancy, United Way & Rotaract
2018 2023 Events Promotion Sponsorship Annual
(Applicants, reports, contracts, supporting
documents) SLO Jazz Festival, Inc. (Event 1 &2),
SLO County Food System Coalition, Fiscal
Sponsor: SLO Couty Office of Education, Pouring
Productions, Central Coast Gown, Festival
Mozaic, Mission College Prep, San Luis Obispo
Symphony, Opera San Luis Obispo, San Luis
Obispo Wine County Association Hole Hop
Productions, San Luis Obispo International Flim
Festival, Race SLO, TedxSanLuisObispo, Civic
Ballet San Luis Obispo, Race SLO
Docusign Envelope ID: A79F9A29-37D4-8627-816D-7DA6C5929E86