HomeMy WebLinkAbout11/01/1994, C-4 - JACK HOUSE COMMITTEE 111111111,� 111 � r P MEETING
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COUNCIL AGENDA REPORT ITEM NUMBER: .
FROM: Ken Schwartz, Jack House Committee Chair
Prepared by: Paul LeSage, Parks & Recreation Director
SUBJECT: Jack House Committee
CAO RECOMMENDATION
By motion adopt a resolution changing the disposition of revenue from activities
associated with the Jack House and redefining the roll of the committee in operational
& capital budgetary matters.
DISCUSSION.
Since the inception of the Jack House Committee, all fees for grounds and equipment
rental have been deposited into a Jack House fund for disposition by the Jack House
Committee. This is an unusual practice in the scheme of the City's financial policies,
as most revenues derived from facility and equipment rentals are credited to the
General Fund to help offset the costs of maintaining the facilities and equipment. To
make Jack House financial operations consistent with the City's financial policy this
resolution has been prepared for consideration by City Council. The result of adoption
will be:
- Fees collected from grounds rentals will be deposited to the General
Fund to offset facility operating expenses.
- Revenues from docent activity and donations will be deposited to the
Jack House Fund.
- Revenues in the fund as of January 1, 1995 shall remain.
- Jack House & garden improvements will be considered as part of the
Capital Improvement Program process.
- All CIP projects will be reviewed and approved by the Jack House
Committee
- The Jack House Committee will review and comment on those portions
of departmental operating budgets that impact the house & gardens.
- The Jack House Committee will forward recommendations for changes
to operating and CIP budgets that the committee believes have an
impact on the operation of the Jack House.
These recommendations were carefully studied by the Jack House Committee in
consultation with City staff. Ken Schwartz, Committee Chair, prepared the resolution.
The Jack House Committee approved the resolution on October 12th with a
unanimous 6-0 vote (committee member Strong was absent).
CONCURRENCES
Staff concurs with the recommendation of the Jack House Committee that the
Council adopt this resolution.
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COUNCIL AGENDA REPORT
FISCAL IMPACT
- Revenue - Rental revenue from the Jack House is 518,000420,000
annually. This will be a net increase to the General Fund.
- Capital Expenditures for the Jack House will be determined during the 1995-97
budget review process.
ATTACHMENTS
Resolution
RESOLUTION NO. (1994 Series)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO
CHANGING THE DISPOSITION OF REVENUES GENERATED BY THE JACK HOUSE
AND GARDEN
WHEREAS the Jack House Committee has enjoyed a unique position amongst City
Advisory Bodies in the collection of and disposition of funds for the improvement of
the Jack House and Gardens by means of the "Jack House Fund"; and
WHEREAS the Jack House Fund has not been used as a source for the Parks and
Recreation Department and the Public Works Department to recover their costs
administering and maintaining the Jack House and Gardens; and
WHEREAS the Jack House Committee has held meetings with the Director of Parks
and Recreation, the Director of Public Works, and the Director of Finance to more
completely understand the City's financial policy; and
WHEREAS the Jack House Committee has been assured that changing its revenue
accounting procedures will work to no disadvantage for the orderly administration and
maintenance of and improvements to the Jack House and Gardens and will assist the
supporting departments to more accurately portray their revenue sources and
expenditures;
NOW, THEREFORE, BE IT RESOLVED .THAT:
1 . Fees collected from rental of grounds and garden furniture are to be deposited
into the City's General Fund to offset facility operating expenses, effective
January 1, 1995.
2. Revenues generated from tours, gift shop, fund raisers, donations and other
house and garden related income shall continue to be deposited to the Jack
House Fund for use on the authorization of the Jack House Committee by
majority vote.
3. Those revenues in the Jack House Fund on January 1, 1995 shall remain in the
Jack House Fund, regardless of source.
4. Jack House and Garden improvements will be funded primarily through the
City's Capital Improvements Program. The Jack House Committee may provide
full or partial funding of any CIP projects it deems worthy.
5. All capital improvement projects will be approved by the Jack House Committee
by majority vote before being submitted for inclusion in the CIP.
6. The Jack House Committee will review and comment on those portions of the
operating budgets of the Parks and Recreation Department and the Public
Works Department that directly impact the operations of the Jack House and
Garden.
7. The Jack House Committee will forward advisory recommendations to the City
Council for changes or additions to CIP projects and/or the Parks and
Recreation operating budget that the Jack House Committee believes have a
direct impact upon the function and operation of the Jack House.
On motion of , seconded by
and on the following roll call vote:
AYES:
NOES:
ABSENT:
The foregoing Resolution was adopted on this day of , 1994.
Mayor Peg Pinard
ATTEST:
City Clerk Diane Gladwell
APPROVED AS TO FORM:
orrf y, ff rgenson