HomeMy WebLinkAbout11/15/1994, C-4 - INVITATION FOR BIDS TO FURNISH LANDSCAPE MAINTENANCE SERVICES M DATE
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COUNCIL AGENDA REPORT
FROM: Michael D. McCluskey, Public Works Directo;-yii�
PREPARED BY: David Elliott, Administrative Analyst
Larry Tolson, Parks Maintenance Supe r
SUBJECT: Invitation for Bids to Furnish Landscape Maintenance Services
CAO RECOMMENDATIONS:
1) Approve the "Invitation for Bids to Furnish Landscape Maintenance Services, Specification No.
95-21"
2) Authorize the City Administrative Officer to award the agreement if the lowest responsible,
responsive bid is below the cost estimate of$174,000($6,000 per month or.$72,000 per year over
29 months)
DISCUSSION:
The City currently contracts with a landscape maintenance service to maintain three types of landscape
areas within the City: 1) small landscape areas outside of major parks 2) street median islands and
soundwalls and 3) parking lot landscape areas. Maintenance work includes litter control, walkway
maintenance, manual irrigation, pest control, turf maintenance, groundcover maintenance, shrub and
shrub bed maintenance, tree maintenance, miscellaneous weed control, and drinking fountain
maintenance. The current agreement will expire on December 31, 1994.
Specification No. 95-21 calls for a 29 month agreement to run from February 1, 1995 to June 30, 1997.
When the current agreement expires on December 31, the previous contractor will continue working at
previous prices until a new agreement takes effect. The 29-month term will align the agreement with
the City's two-year financial plan period and should allow accurate budgeting for these services. If
service is satisfactory, the City may extend the term through June 30, 1999. Any compensation
adjustment required throughout the agreement term will be based on percentage increases in the consumer
price index.
Specification No. 95-21 also adds landscape maintenance for the recently completed water reclamation
facilities.
FISCAL IMPACT:
The contract cost estimate is $174,000 over the initial 29 month term of the agreement. This estimate
is based on a $2,000 per month cost for the water reclamation facilities and a $4,000 per month cost for
the remaining areas. For these landscape maintenance services the 1994/95 budget includes $2,100 per
month in the water reclamation program budget and $3,700 per month in the parks and landscape
maintenance budget. Depending on bids, minor budget adjustments may be required for the remainder
of the 1994/95 budget.
Bid documents are available for review in the council office. anwasiuANDSCPz
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