HomeMy WebLinkAbout12/13/1994, 5 - 1995-97 FINANCIAL PLAN CALENDAR �IIIII�INIIIVIII�I�III jllUlll MEETING DATE:
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COUNCIL AGENDA REPORT ITEM NUMBER:
FROM: John Dunn, City Administrative Office?'-1
Prepared By: Bill Statler, Director of Finance 1W
SUBJECT: 1995-97 FINANCIAL PLAN CALENDAR
CAO RECOMMENDATION
Approve preliminary calendar for preparing the 1995-97 Financial Plan.
DISCUSSION
Attached for your consideration and approval is a tentative calendar and schedule for preparing the
1995-97 Financial Plan. As reflected in this calendar, we propose continuing to use a multi-year
budgeting approach that begins with the Council setting goals for the most important things for the
City to accomplish over the next two years. Based on our past experiences, this has been a successful
approach in assuring that the fundamental purpose of the City's budgetary process is achieved: linking
what we want to accomplish for our community with the resources necessary to do so.
The first key dates in 1995 for the proposed process are:
Tuesday, January 10 Financial Plan overview. Study session to review the purpose, goals
and organization of the Financial Plan document; consider existing
Financial Plan policies and approve any revisions as appropriate; review
City programs; consider related work efforts recently completed or
underway that may affect the 1995-97 Financial Plan (such as General
Plan programs, cost of services study, MIS master plan).
Saturday, January 21 Council goal-setting. Budget workshop to review the status of existing
major City goals; consider fiscal outlook for 1995-97; review other
trends that may affect the community over the next two years; consider
work programs and goals presented by Council advisory bodies; consider
candidate goals presented by others; present individual Council member
goals; prioritize and set major City goals.
Tuesday, January 24 Additional workshop if needed. Tentatively scheduled budget workshop
to be held only if necessary to complete goal-setting.
Tuesday, February 28 Mid year budget review. Budget workshop to consider the City's fiscal
status at the mid-point of the fiscal year and to make appropriation
adjustments as necessary.
ATTACHMENT
Tentative 1995-97 Financial Plan Calendar
rFPCAL97
dam/
Tentative 1995-97 Financial Plan Calendar
WHEN WHAT
October 13, 1994 0 Council advisory body chairs review budget process at
Mayor/Advisory Body Chairs Quarterly Meeting
November, 1994 0 Council advisory bodies begin preparing work program andgoals for
consideration by the Council as part of 199 97Financial Plan process
• Finance begins preparing five year fiscal forecast
December 13, 1994 a Council reviews and approves tentative Financial Plan
Regular Council Meeting calendar for 1995-97
Mid—December, 1994 0 Finance begins drafting budget instructions and developing
budget preparation materials;CAO approves administrative
policies and procedures for internal budget preparation
January 10, 1995 0 Council reviews and considers purpose,goals and organization of the
Council Study Session Financial Plan document;existing policies and possible revisions.,programs;
rola ted work efforts recently completed or currently underway(such as
General Plan programs, cost of services study,MISmasterplan)
January 21, 1995 a Council sets goals for 1995-97;provides other directions to staff in
Council Budget Workshop preparing the Financial Plan — ttk- kW-16"
January24, 1995 0 Continued budget workshop to be held only if necessary to
Council Budget Workshop complete Council goal—setting
Late January, 1995 0 Finance issues budget instructions reflecting Council goals and CAO's
administrative policies and procedures
• Departments begin preparing budget submittals
February 28, 1995 ✓ Council considers mid—yearbudgetreview;approves
Mid—Year Review budget changes as appropriate
Early March, 1995 Departments submit budget requests
• Budget Review Team and other special internal reviewgroups(such as the
CIP Coordinating Committee,MIS Steering Committee and Fleet
Management Committee)begin evaluating budget submittals
Mid—March, 1995 0 Special budget workshop to be held only if necessary to
Council Budget Workshop provide staff with supplemental budget direction
Early May, 1995 0 CAO Finalizes budget recommendations
• Finance completes and distributes Preliminary Financial Plan
Middle May through 9 Council holds budget workshops and hearings as necessary to consider the
June, 1995 Preliminary Financial Plan(three to six sessions)
By June 30, 1995 Council adopts 1995-97Financial Plan and 1995-96 Budget
FPCAI97