HomeMy WebLinkAboutItem 6c. Advisory Body Appointment for an Unscheduled Vacancy on the Housing Authority Board Item 6c
Department: Administration
Cost Center: 1021
For Agenda of: 7/21/2026
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Sara Armas, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENT FOR AN UNSCHEDULED VACANCY
ON THE HOUSING AUTHORITY BOARD
RECOMMENDATION
Confirm the appointment of William Bartlett to the Housing Authority Board (HAB) for the
remainder of the vacated term ending on June 30, 20 27.
POLICY CONTEXT
The Advisory Body Handbook outlines the recruitment procedures, membership
requirements, and term limits for City Advisory Bodies. Also contained in the Advisory
Body Handbook are the bylaws for all Advisory Bodies, some of which include additional
membership requirements. Additionally, the City Council Policies and Procedures Manual
describes the “Appointment Procedure” and “Process” for Advisory Body appointments.
Recruitment and appointment recommendations were performed in conformance with all
recruitment procedures, processes, and bylaws found in these resources.
California Government Code Section 54972, Local Appointments List (Maddy Act)
requires that on or before December 31st of each year each legislative body shall prepare
an appointments list for their boards, commissions, and committees whose members
serve at the pleasure of the legislative body. This obligation was met and is on -going.
DISCUSSION
Annual appointments to the various City Advisory Bodies were made at the June 16, 2026
City Council meeting. The process for those appointments included recruitment by the
City Clerk’s Office, interviews, and recommendations by the respective Council Liaison
Subcommittees, with final confirmation of those recommendations made by the full
Council. The applications of qualified candidates who are not chosen for immediate
appointment are held for one-year for possible consideration in the event an unscheduled
vacancy occurs. When unscheduled vacancies occur throughout the year, outreach to
the qualified applicant list is conducted along with any necessary new recruitment for the
given vacancies.
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Item 6c
Housing Authority Board: The HAB had three unscheduled vacancies open for
applications during Annual Recruitment: two citizen-at-large positions and one Tenant
Representative position. Two of the three positions were filled upon completion of Annual
Recruitment; therefore, recruitment was continued for the remaining cit izen-at-large
position.
This recent recruitment identified one qualified applicant. The Council Liaison
Subcommittee, consisting of Mayor Stewart, conducted an interview and recommend s
William Bartlett to fill the vacant term ending June 30, 2027.
Other Vacancies: In addition to the vacancy on the HAB, the City Clerk’s Office is currently
recruiting for two unscheduled vacancies on the Mass Transportation Committee (MTC).
The Senior Representative position on the MTC is currently open as there were no
applications received upon the previous member’s final term expiring. To qualify
for this position, applicants must be at least 62 years of age and a resident of the
City.
The Cal Poly Representative has been vacant as of June 5, 2026. This position is
designated by Cal Poly and has no term expiration .
Applications for these volunteer positions may be found on the City’s Job Opportunities
webpage.
Public Engagement
Notices that the City was accepting applications for the above listed Advisory Bodies were
placed on the City’s website and “e-notification” service, listed in the annual Local
Appointments List (Maddy Act Notice – Government Code Section 54972), posted on the
City website and City Information kiosk, and distributed via City social media outlets in
February 2026 for the Annual Recruitment cycle. Following Maddy Act guidelines, notices
were posted in the City Information kiosk outside City Hall and on the Advisory Body
Vacancies page of the City’s website alerting the public that the City was specifically
accepting applications for the vacancy on the HAB.
CONCURRENCE
As presented in the recommendation, the Council Liaison Subcommittee for the HAB is
in concurrence with the stated recommendation along with the City Clerk’s Office, who
coordinated and organized the process.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
under Section 15378.
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Item 6c
FISCAL IMPACT
Budgeted: Yes Budget Year: 2026-27
Funding Identified: N/A
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal
Fees
Other:
Total $N/A $ $ $
There is no fiscal impact for the appointment of the Advisory Body member.
Administration of the process is considered in the City Clerk’s annual budget.
ALTERNATIVES
Council could recommend changes to the Subcommittee recommended appointment or
direct staff to re-open recruitment for additional candidates.
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