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Home My WebLink About01/03/1995, C-5 - OFF-SITE IMPROVEMENTS AND SIGNALIZATION - NEW FIRE STATION SITE�IIII�I ��IIII � lll�`I CIty of San LUIS OBISPO MEETING DAT: January 3, 1995 Ili;% COUNCIL AGENDA REPORT C S FROM Bob Neumann, Fire Chie Prepared by: Viv R. Dilts, Administrative Secretary Vlz-9- SUBJECT Off -site Improvements and Signalization - New Fire Station Site CAO RECOMMENDATION Authorize the Mayor to execute an amendment to the City agreement with Richmond Rossi & Montgomery's (RRM) to include the design work for off -site improvements at the new Fire Station project at 2160 Santa Barbara Street, the amount not to exceed $19,400. DISCUSSION As the Fire Department proceeds into the construction phase of its new Headquarters Fire Station, several off -site improvements need to be accomplished. These include: signal relocation at the corner of Broad and Santa Barbara Streets, redesign of the Broad/South /Santa Barbara Street intersection, reconstruction of curbs and sidewalks, an added driveway, reconstruction of drain inlet, and relocation/installation of utilities. These improvements will require a wide combination of technical detail and agency approval expertise. When the proposed new fire station was at the Emerson School site, it was believed that the City's Engineering Department could handle any site improvements. However, at the Santa Barbara Street site the improvements and associated agency approvals are more complex and time- consuming. Due to the strict time restrictions of the project, a firm with more flexibility to accomplish projects under a tight timeframe is warranted. RRM has submitted a proposal to manage the accomplishment of these off -site improvements. Their role would be to operate as the general manager to ensure that the work meets operational, budget, and schedule needs of the project. The actual work would be done by the civil engineering firm of EDA in concert with Associated Transportation Engineers (ATE) of Santa Barbara. ATE has already had previous interactions with CalTrans and brings extensive experience to this type of project. FISCAL EMPACT Sufficient funds are available in the Fire Department's Station No. 1 Capital project account to expand the scope of RRM's Agreement for Services to include, but not to exceed, $19,400 for off - site improvements. It should be noted that the amount designated for meetings and coordination is a flexible figure. There is a possibility that if approvals are received quickly, costs could be reduced. ATTACHMENT Amendment to Agreement Exhibit 1 RRM Contract is on file with the Clerk's Office C-5-1 AMENDMENT TO AGREEMENT THIS AMENDMENT TO AGREEMENT is made and entered in the City of San Luis Obispo on this day of , by and between the CITY OF SAN LUIS OBISPO, a municipal corporation, hereinafter referred to as City, and RRM DESIGN GROUP hereinafter referred to as CONSULTANT. WITNESSETH: WHEREAS, on October 4, 1994 the City entered into an agreement for architectural services with Consultant for the design of a headquarters fire station; and WHEREAS, the City desires to amend the scope of the services to include the design of off -site improvements. NOW THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows: 1. The scope of services and related compensation is hereby amended as set forth in Exhibit 1 attached hereto. 2. All other terms and conditions of this agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written. CONSULTANT: Victor Montgomery, Principal APPROVED AS TO FORM: CITY OF SAN LUIS OBISPO: By: Allen Settle, Mayor ATTEST: Diane Gladwell, City Clerk 0, -s- ON f. EXHIBIT 1 I 9 9 6 SAN LUIS OBISPO FIRE STATION NO. 1 PROPOSAL FOR OFF -SITE IMPROVEMENTS November 23, 1994 General Description of Services All research, coordination, and construction documents for the completion of signalization, striping, sidewalk, and utility improvements as described below. Services for all such improvements are beyond the scope of the current Agreement for Services per item 14m on page 16. Understanding Proiect and Anticipated Scope of Construction and Anticipated Scope of Construction • Relocation of the existing signal at the easterly comer of Broad Street and Santa Barbara Street • Redesign of the Broad/South/Santa Barbara Street intersection including restriping of the intersection, relocation of traffic control signage, and relocation of the traffic control loops. • Reconstruction of curb and sidewalk to accommodate the new driveway. • Reconstruction of the drain inlet to the north along Santa Barbara Street • Relocation/installation of utilities, possibly to include a new fire hydrant • Reconstruction of the sidewalk along the Santa Barbara Street frontage. PROFESSIONAL SERVICES AND FEE TASK A. KICK -OFF MEETING $ 350.00 1. One meeting with CalTrans to confirm the design direction. 1 C -5.5 San Luis Obispo Fire Station No. 1. Proposal for Off -Site Improvements November 23, 1994 TASK B: DESIGN DEVELOPMENT 1. Preliminary design and cost estimate: a. Production of base sheets b. Preliminary design by ATE C. Preliminary cost estimate 2. Meetings and coordination: TASK C: CONSTRUCTION DOCUMENTS 1. Construction documents and cost estimate: a. Traffic signal and lighting plan b. Traffic signal plan C. Pavement delineation plan including driveway, curbs, and relocation of sidewalk on Santa Barbara Street d. Utility plan including possible new hydrant e. Construction traffic control plan i Construction area staging plan final cost estimate 2. Meetings and coordination: TASK D: BIDDING AND CONSTRUCTION SERVICES 1. Answering questions and clarification of plans 2. Inspection of work 3. Submittal review 4. As- builts/Record plans 7Jcf- slof1.neu $8,650.00 $450 -1,300 $4,000 $450 -1,300 $2,000 -31800 TOTAL• $15,900- 19,400 2 C-,5-4 Fill B. C. �`r-.ETING AGENDA E -3- 9 51TEM # L/ Z O R I: %11 1) [1; 1 c N r, c. U r 1 ? a w SAN LUIS OBISPO FIRE STATION NO. 1 PROPOSAL FOR DESIGN OF OFF -SITE IMPROVEME November 23, 1994 -- Revised January 3, 1995 General Description of Services COUNCIL ❑ ODD DIR AO ❑ PN DIR 04CAO � RE CHIEF ATTORNEY PW DIR ,CLERKIORIG ❑ POLICE CHI ❑ MGMT TEAM ❑ REC DIR ❑ C REAP. FILE ❑ UTIL DIR g r$I IP_ _ ❑ PERS DIR RRM will prepare construction documents for the completion of signalization, striping, sidewalk, and utility improvements as described below including all research and utility coordination. Services for all such design work are beyond the scope of the current Agreement for Services per item 14m on page 16. Understanding of f Project and Anticipated Scope of Construction RRM will provide plans and specifications which will address each of the following areas and /or needs: • Relocation of the existing signal at the easterly corner of Broad Street and Santa Barbara Street. • Redesign of the Broad /South /Santa Barbara Street intersection including restriping of the intersection, relocation of traffic control signage, and relocation of the traffic control loops. • Reconstruction of curb and sidewalk to accommodate the new driveway. • Reconstruction of the drain inlet to the north along Santa Barbara Street. • Relocation /installation of utilities, possibly to include a new fire hydrant. • Reconstruction of the sidewalk along the Santa Barbara Street frontage. Professional Services and Fee TASK A: KICK -OFF MEETING 1. One meeting with Caltrans to confirm the design direction. 1 0 $ 350.00 RECEIVED JAS! 0 3 199_1•, CITY COUNCIL SAN i I` ngISPO, CA San Luis Obispo Fire Station No. 1 Proposal for Off -Site Improvements November 23, 1994 -- Revised January 3, 1995 TASK B: DESIGN DEVELOPMENT 1. Preliminary design documents and cost estimate: a. Production of base sheets b. Preliminary design by ATE C. Preliminary cost estimate 2. Meetings and coordination: TASK C: . CONSTRUCTION DOCUMENTS 1. Construction documents and cost estimate: a. Traffic signal and lighting plan b. Traffic signal plan C. Pavement plans including driveway, curbs, and relocation of sidewalk on Santa Barbara Street d. Utility plan including possible new hydrant e. Construction traffic control plan. f. Construction area staging plan final cost estimate $8,650.00 $450.00 - 1,300.00 $4,000.00 2. Meetings and coordination: $450.00 - 1,300.00 TASK D: BIDDING AND CONSTRUCTION SERVICES $2,000.00 - 3,800.00 1. Answering questions and clarification of plans 2. Coordination of inspection of work 3. Prepare for submittal review 4. As- builts / Record plans z(v) /cf- slofl.neu 2 TOTAL: $15,900.00 - 19,400.00