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HomeMy WebLinkAboutMujeres de Accion 26-27 HSG Draft Contract CITY OF SAN LUIS OBISPO GRANT AGREEMENT HUMAN SERVICES GRANT PROGRAM THIS AGREEMENT, dated ____________________________ for the convenience of the parties hereto, is between the CITY OF SAN LUIS OBISPO, a chartered municipal corporation (referred to herein as CITY), and Mujeres de Acción (referred to herein as GRANTEE). WITNESSETH: WHEREAS, GRANTEE has requested CITY to contribute $19,875 as submitted in GRANTEE’s application for the Human Services Grant Program, incorporated by reference and attached as Exhibit A (the “Scope of Services”); and WHEREAS, the CITY’s Human Relations Commission reviewed the request and recommended the CITY contribute to the program; and WHEREAS, CITY has agreed to contribute $5,500 to support GRANTEE’s project as described in Exhibit A (the “Services”); and WHEREAS, the Services further the priorities adopted by the City Council for the Human Services Grant Program and will be available to residents of the City, thereby serving both a public and municipal purpose. NOW, THEREFORE, CITY and GRANTEE for and in consideration of the mutual benefits, promises, and agreements set forth herein, do agree as follows: 1. The Proposal and Application submitted by the GRANTEE, on February 24, 2026, and accepted by the CITY on May 5, 2026, is incorporated into this agreement by reference and sets forth the scope of work for which funding for the activities or programming in Exhibit A may be used. 2. GRANTEE is and shall at all times remain as to the CITY a wholly independent contractor. Any persons performing the Services under this Agreement on behalf of GRANTEE shall at all times be under GRANTEE'S exclusive direction and control. Neither CITY nor any of its officers, employees, or agents shall have control over the conduct of GRANTEE or any persons performing the Services under this Agreement on behalf of GRANTEE. GRANTEE shall not at any time or in any manner represent that it or any persons performing the Services under this Agreement on behalf of GRANTEE are in any manner officers, employees, or agents of the CITY. 3. GRANTEE hereby certifies and agrees that the Services will promote and advance equitable treatment to all members of the CITY community, in which all persons can enjoy equal rights and opportunities without regard to race, religion, sex, national origin, sexual orientation, age, or disability. 4. GRANTEE agrees to adopt reasonable accommodation policies and procedures, or maintain compliance with existing policies and procedures, that are consistent with the Americans with Disabilities Act, 42 U.S.C. Section 12131 et seq., Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. Section 794, and California Government Code Section 11135, and all other applicable anti-discrimination statutes, including the California Fair Employment and Housing Act. 5. GRANTEE agrees that all grant funds must be used solely for activities and purposes that are specifically approved in this Agreement, as set forth in Exhibit A, or as otherwise approved in advance in writing by the CITY. Grant funds may NOT be used for: • Advancing, campaigning, advocating, promotion, or highlighting political entities, ballot measures, initiatives, or candidates. • Advancing, advocating, promoting, or highlighting any religious causes, entities, individuals, or activities. Additionally, grant funds may not be used for the purpose of disseminating religious information in any form. • Activities that result in personal financial gain. • Payment of CITY fees, permits, or fines. • Personal expenses not directly related to the approved project. • Payment in the form of stipends, honoraria, or similar direct payments to individuals. Any funds spent outside of the approved scope of work or in violation of these restrictions may be deemed unallowable and subject to repayment to the CITY. 6. GRANTEE will scope their Services in proportion to the amount of funding received, if not equal to the funding requested, so that the Services’ impacts are proportional to the funding received. 7. GRANTEE agrees to acknowledge the support of the CITY in promotional and public- facing materials related to the funded program. This acknowledgment shall include the use of the City’s standardized emblem, which will be provided by the CITY upon request. When appropriate to the program or event, the GRANTEE shall also incorporate either the CITY’s emblem and/or the Diversity, Equity, and Inclusion Icon in promotional materials, which will be provided by the specific CITY programs upon request. 8. GRANTEE agrees that within ten (10) calendar days of the effective date of this Agreement, GRANTEE shall add the following statement to the homepage of its organization and/or program website(s), if any: “Programs and projects supported by the City of San Luis Obispo funds are open and accessible to all otherwise qualified members of the public and without regard to race, religion, sex, national origin, sexual orientation, age, or disability.” The same statement shall also appear on a clearly visible “About,” “Funding,” or equivalent informational page(s) of the website. The statement shall be displayed prominently and may not be modified, except for formatting necessary to align with the website’s design. Failure to comply with this requirement within the specified timeframe may be considered a breach of this Agreement and cause for termination as stated below. GRANTEE shall send proof of added language to program administrator within the agreed upon time. 9. GRANTEE agrees to the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), GRANTEE shall indemnify, defend, and hold harmless the CITY, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the GRANTEE’s performance or GRANTEE’s failure to perform its obligations under this Agreement or out of the operations conducted by GRANTEE, including the CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the CITY. In the event the CITY Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from GRANTEE’s performance of this Agreement, the GRANTEE shall provide a defense to the CITY Indemnitees or at the CITY’s option, reimburse the CITY Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. 10. CITY agrees to pay GRANTEE a one-time only grant, in the sum of $5,500. The grant will be paid in one installment upon receipt of a fully executed contract. GRANTEE agrees that all funds awarded under this Agreement shall be expended solely on services provided during the grant period of July 1, 2026 through June 30, 2027. Any funds not expended within this period shall be returned to the CITY unless otherwise approved in writing by the CITY. 11. GRANTEE agrees to retain all financial and programmatic records related to the use of CITY grant funds for a minimum of five (5) years following the completion of the grant period. The CITY reserves the right to audit grant expenditures and documentation to ensure compliance with this Agreement. 12. GRANTEE will provide CITY with a mid-year report, due January 20, 2027, and final program report, due July 20, 2027, summarizing administrative, financial, demographic, and performance outcomes and activities. Said reports shall be in the form provided by the CITY and submitted through the Diversity, Equity, and Inclusion website as described in Exhibit B. Failure to provide required reports on time may result in disqualification from future CITY grant programs for a period of up to two (2) years and may require repayment of unexpended or improperly used funds to the CITY. 13. The CITY may terminate this agreement if 1) the funds appropriated for this Grant program are no longer available, or 2) upon GRANTEE’S breach of this Agreement, including but not limited to failure to complete the Services, failure to submit required reporting, or use of grant funds for an unlawful or unpermitted purpose or for a purpose other than furtherance of the Services. Upon GRANTEE’S alleged breach, if curable, CITY shall notify GRANTEE in writing of the breach. If GRANTEE fails to cure the breach within ten (10) calendar days of receiving the notice, this Agreement shall be terminated. 13.1 If the Agreement is terminated due to GRANTEE’S breach, any funds not expended by GRANTEE in performance of the Services at the time of termination, and/or any funds expended improperly as discussed in this section or Section 4 shall be returned to the CITY within ten (10) calendar days of said termination. 14. Any funds remaining unused by June 30, 2027 upon expiration of the Agreement pursuant to Section 10, or upon the termination of this Agreement pursuant to Section 13 above, shall be returned to CITY within ten (10) calendar days from the expiration or termination date of this Agreement. Should the CITY determine, following expiration of the agreement, that funds were expended improperly as discussed in Section 5 and/or Section 13, such funds shall be returned to CITY within ten (10) calendar days of notification to the GRANTEE. 15. For any special events conducted as part of the funded program using CITY owned facilities, the GRANTEE shall provide recycling containers at the event location for the collection of recyclable materials, including office paper, newspaper, glass, aluminum, tin (bi-metal), rigid plastic, and corrugated cardboard. The GRANTEE shall ensure that recyclable materials generated during the event are properly collected and disposed of through appropriate recycling services. 15.1 If food or beverages are served at the event, the GRANTEE shall also arrange for organics (food waste) collection services when required and provide appropriate containers for the collection of food waste and other organic materials, consistent with City sustainability guidelines. 15.2 All waste, recycling, and organics generated during the event shall be serviced on-site by San Luis Garbage or another City-approved service provider. Waste shall not be hauled off-site by the GRANTEE or event staff. The GRANTEE is responsible for monitoring disposal practices during the event to minimize contamination of recycling and organics bins. 15.3 For information regarding waste, recycling, and organics service availability, contact San Luis Garbage at (805) 543-0875. 16. GRANTEE shall maintain insurance coverage that meets the requirements in Exhibit C. GRANTEE agrees that within ten (10) calendar days of the effective date of this Agreement, GRANTEE will provide proof of insurance coverage to the CITY. 17. The CITY’s contribution is not an endorsement of any statements, opinions, findings, or conclusions made by the GRANTEE including in GRANTEE’s application materials, mid-year report, or final report, and no such statements shall be attributed in any way to the CITY. 18. GRANTEE shall not assign or transfer this Agreement, or any portion thereof, without prior written consent of the CITY. 19. GRANTEE agrees that this Agreement may be amended only by written agreement signed by both the CITY and the GRANTEE; however, consistent with City Council authorization, the City Manager or their designee may approve modifications to the allowed uses of grant funding and related scope of work. Such modifications shall be limited to minor or non-substantive changes and must be documented in writing, including via email or other CITY-approved electronic communication, provided such modifications do not increase the total grant amount or materially alter the overall purpose of the program. For purposes of this section, minor administrative or non-substantive changes may include, but are not limited to, adjustments to program timelines (not to include grant or reporting timelines), reallocation of funds between approved budget categories, clarification of activities or deliverables, or other modifications necessary to support implementation of the approved program. Such changes shall not include increases to the total grant amount, expansion of the overall scope of services, or changes that materially alter the purpose or intent of the program. 20. GRANTEE shall comply with all applicable federal, state, and local laws, regulations, and ordinances. 21. For purposes of notice under this Agreement, all notices shall be delivered electronically via Docusign or another City-approved electronic delivery or signature platform. Such electronic delivery shall be deemed equivalent to certified mail for purposes of official notice. Notices shall be considered effective upon transmission to the following electronic addresses: CITY: City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 DEI@slocity.org Attn: Matthew Pennon, Diversity, Equity, and Inclusion Manager – Administration GRANTEE: Mujeres de Acción c/o Ecologistics 633 Ramona Ave Space 103 Baywood-Los Osos, CA 93402 kelley@mujeresdeaccion.org 805-748-8286 Attn: Kelley Calleja IN WITNESS WHEREOF, the parties hereto have executed this agreement by their proper officers duly authorized: Grantee By: CITY OF SAN LUIS OBISPO, A MUNICIPAL CORPORATION By: Greg Hermann, Deputy City Manager – Administration APPROVED AS TO FORM: By: Christine Dietrick, City Attorney Exhibit A - SERVICES HUMAN SERVICES GRANT PROGRAM SUMMARY REQUEST GRANTEE ORGANIZATION: Mujeres de Acción PROGRAM: Rent Stabilization in SLO City Program Grant funding has been allocated specifically for the purpose(s) stated below: • Rental Aid • Materials (supplies & check printing costs) • Printed Materials (advertisement of program & printing of resource pamphlet on house supports) • Graphic Design (freelance pamphlet & advertisement design) • Mileage Reimbursement (miles reimbursement to volunteers for hand-delivered checks) • Administrative (Ecologistics fiscal sponsor fee at 6%) The Scope of Services outlined in this Exhibit represents the approved program. Any modifications to the use of funds or scope of work must be approved in advance by the CITY in writing, as stated in Section 19; however, minor administrative or non-substantive modifications may be implemented as described in Section 19, provided such modifications are documented in accordance with CITY requirements. APPLICATION (begins on the following page) Human Services Grant Application Prior to submitting your application, we encourage you to review the sample contract agreement, which is required to executed if funding is awarded. Part 1 Basic Information 1) Organization Name (if a partner application, please list the lead organization here)* Mujeres de Acción 2) Employer Identification Number (EIN) of applicant or lead organization * 3) Fiscal Agent (if applicant does not have a 501(c)(3) tax exempt status)* Ecologistics, Inc. 4) Partner Applicant Organization Name(s) (if applicable)* Ecologistics, Inc. 5) Project/Program Name * Rent Stabilization in SLO City Program 6) Requested Amount * $19,875.00 7) Name of Person Completing Application * Kelley Calleja 8) Phone Number of Person Completing Application * 805-748-8286 9) Email Adress of Person Completing Application * kelley@mujeresdeaccion.org 10) Name of Person for Grant Communication for Grant Cycle (if different from above) 11) Phone Number of Person for Grant Communication for Grant Cycle (if different from above) 12) Email of Person for Grant Communication for Grant Cycle (if different from above) 13) Name of Secondary Contact for Grant Communication during Grant Cycle * Yessenia Echevarria 14) Email Name of Secondary Contact for Grant Communication during Grant Cycle * yessenia@mujeresdeaccion.org 15) Organization Mailing Address * This is where a check should be mailed if funding is awarded Street Address 633 Ramona Ave Space 103 Address Line 2 Exhibit A c/o Ecologistics City Baywood-Los Osos State/Province/Region CA Postal/Zip Code 93402 16) Did you attend or review the information session? Yes – I attended in person Yes – I attended virtually Yes – I reviewed the recording No Part 2 Organizational Information 1) Purpose/Mission Statement * Mujeres de Acción exists to empower Latina women in San Luis Obispo County by providing education, advocacy, and leadership opportunities that promote health, civic engagement, cultural pride, and community well-being. 2) Briefly describe your organization’s purpose, vision, primary activities, and operating structures * Mujeres de Acción is an inclusive community-based nonprofit dedicated to empowering Latina women and immigrant families in San Luis Obispo County. We aim to remove systemic barriers that limit access to healthcare, housing stability, civic participation, and culturally affirming spaces. We envision a welcoming and inclusive community where all community members are healthy, resilient, and belong. We believe that when families thrive, neighborhoods thrive. Our primary activities include direct food distributions and rental assistance for families facing housing insecurity, particularly those impacted by health crises or undocumented/mixed-status barriers; health education and resource navigation; culturally rooted community events; and bilingual outreach that connects families to critical services. Mujeres de Acción is centered in community and is run entirely by a network of local volunteers. We operate under fiscal sponsorship with Ecologistics (501(c)(3)), and are guided by a Board of Directors and supported by trusted community relationships. We prioritize low-barrier access, rapid response, and dignity-centered support for the most vulnerable residents. 3) Name of Executive Director * We are currently hiring for this position 4) Number of paid staff (full and part-time)* 0 5) Number of volunteers * 35 6) Name of Board President or Chair * Yessenia Echevarria 7) Describe the primary population your organization supports * Please note: any programs/projects funded by this grant will need to be made accessible to all otherwise qualified individuals and without regard to an individual’s race, religion, sex, national origin, sexual orientation, age, or disability. Mujeres de Acción primarily serves Latina women and their families in San Luis Obispo County, with a focus on North SLO County, where there is a large Latino population of farmworkers and undocumented or mixed-status families. As economic and immigration security has increased within the past few years, we have expanded to SLO City and South SLO County to meet the increased need we have witnessed in multiple vulnerable local populations, as well as expanding our services to include local non-Latino populations. Our community members include single mothers, indigenous Mixteco speakers, newly arrived immigrants, mixed-status families, local business owners, farmworkers, young families, adolescents, seniors, and first-generation college students. They are often low-income, front-line workers who may lack a formal education and have difficulty accessing healthcare and social services. Mujeres de Acción aims to serve families experiencing these intersections of vulnerabilities, which can be especially compounded once individuals are facing cancer treatment or health crises. For these families, there are layered barriers to accessing care. Members of these communities may have experienced racism and othering in previous attempts to access care, leading to discomfort with and lack of interest in engaging with existing local services. Women in the Latino community face the additional pressures of sexism as well as primary responsibility for raising children. Mujeres de Acción provides a culturally-sensitive and linguistically-appropriate bridge from these populations to available programs and resources through our established relationship with local vulnerable communities. 8) Approximate Annual Budget * $ 9) Major Sources of Funding * Our major sources of funding include fundraisers, community donations, individual donors, and grants Part 3 Project/Program Information 1) Please provide an executive summary of proposed project/program (200 words max)* Mujeres de Acción proposes a Rental Stabilization Program providing $1,000 in direct rental assistance to 18 families in the City of San Luis Obispo at imminent risk of eviction. Community members consistently identify immediate cash aid as their most urgent need during housing crises. In 2024, we distributed $500 checks to 20 families; while appreciated, we learned that a larger amount is necessary to meaningfully stabilize rent in today’s market. Increasing support to $1,000 will create stronger eviction prevention outcomes. Beginning in August, we will partner with local agencies, nonprofits, churches, and schools to identify vulnerable households. Volunteers will personally deliver checks, complete a simple bilingual intake, and connect families to additional services. Checks will be delivered directly to landlords whenever possible. Because the program is volunteer-run, its overhead is minimal and the majority of funds go directly to families. This inclusive, dignity-centered approach strengthens long-term housing stability and prevents homelessness before it occurs. 2) Total project cost * $19,875.00 3) Requested Amount * $19,875.00 4) Please provide a detailed description of proposed project/program (not to exceed 1,000 words)* Mujeres de Acción proposes a direct rental stabilization program providing $1,000 rental aid checks to families in the City of San Luis Obispo who are at imminent risk of eviction. Cash rental assistance is a clearly stated and urgent need from the community. Families consistently share that what they need most in a housing crisis is immediate financial support to close the gap between income and rent. In 2024, we distributed $500 checks to 20 families facing rental insecurity in North SLO County. Families expressed deep gratitude; however, our takeaway was clear: while $500 offered temporary relief, it often did not make a meaningful enough impact in today ’s rental market to stabilize a full month’s rent. Rising housing costs in SLO City require deeper intervention. By increasing assistance to $1,000 per household, we can create stronger, more sustainable stabilization and significantly reduce the likelihood of displacement. Because our program is volunteer-run, overhead costs remain extremely low. The vast majority of grant funds will go directly to families. Administrative expenses are minimal, allowing us to maximize direct impact. Beginning in August, Mujeres de Acción will use our existing relationships with San Luis Obispo City agencies, nonprofits, churches, and schools to identify 18 vulnerable families in need of immediate cash aid to prevent eviction. We will distribute pamphlets to these organizations explaining the program and will choose recipients based on their referrals. As families are identified, Mujeres de Acción volunteers will visit each selected family to personally distribute the $1,000 check and ensure accurate spelling of names. This personal delivery reinforces dignity and ensures funds reach the intended household quickly. Additionally, it will provide our volunteers with an opportunity to connect with the family, building a relationship and assessing additional needs. During these informal meetings, families will complete a simple, culturally responsive intake process available in Spanish and English. Documentation requirements will be minimal to reduce fear and increase access. Families in vulnerable communities are often wary of seeking out aid or interacting with formal organizations. Mujeres de Acción can offer a trusted bridge for these individuals to a wide variety of services that they may otherwise be unaware of or unable to access. Connecting families to services in such a personal, trusted manner increases the likelihood that families will continue accessing supportive services, strengthening long-term stability beyond one month of rent. Mujeres de Acción will conduct a follow-up visit with each family six months after the distribution of financial aid. This additional meeting will allow us to gauge the program's success in preventing eviction, as well as evaluate each family's continued interaction with referred services. The Rental Assistance Program aims to stabilize 18 families at immediate risk of eviction. Families within vulnerable populations often encompass larger numbers of people than the traditional nuclear family. Young children, elderly relatives, and other extended family members may share the same space, increasing the number of people aided when we center the financial needs of families. Most importantly, we will ensure that funds go directly to SLO City experiencing multiple vulnerabilities, and most at risk of eviction. While we aim to center populations that traditionally struggle with reduced access to services, we do not deny services to any family or individual in need of help. This program embodies inclusivity, compassion, and belonging. It prevents homelessness before it occurs and ensures that even in times of fear or hardship, families know they are not alone. 5) Is the project/program you are proposing accessible to all otherwise qualified individuals and without regard to an individual’s race, religion, sex, national origin, sexual orientation, age, or disability?* Yes No (explain and list the eligibility criteria for the proposed project/program) 6) This year, the main funding priority for the City of San Luis Obispo is preventing and addressing homelessness. More specifically, the City will prioritize funding services that do the following (not listed in order of importance): Provide permanent housing solutions that can prevent homelessness or serve those experiencing homelessness Provide homelessness prevention activities that can prevent homelessness or serve those experiencing homelessness Provide interim housing solutions that can prevent homelessness or serve those experiencing homelessness Provide non-housing solutions that can prevent homelessness or serve those experiencing homelessness 6a) Does your grant request meet this funding priority?* Yes No 7) Which other secondary priorities does your request support? Please check the appropriate boxes: Hunger and malnutrition prevention Supportive physical and mental health services for those in need Services for seniors and/or people with disabilities in need Supportive and developmental services for children and youth in need Services encouraging diversity, equity, and inclusivity NOTE: The Human Relations Commission will first fund all qualified applications that meet the main funding priority. After qualified main priority applications are funded, the HRC will consider applications for the secondary funding priorities 8) Provide a detailed timeline for project (monthly or quarterly)* July 2026: funds disbursement; August 2026: Mujeres begins working with SLO City agencies, nonprofits, faith institutions & schools to identify families at-risk of eviction; September 2026: Mujeres begins disbursing funds with hand-delivered checks to each family to ensure delivery and correct spelling; December 2026: All checks and funds distributed; mid-year report submitted; December 2026-April 2027: Mujeres conducts follow- up visits with each family to evaluate success of the program and any additional services needed. 9) Describe your plan for sustainability beyond the City’s one-year award funding * While the direct cash assistance to families will occur as a one-time distribution to prevent immediate eviction threats, the Rent Stabilization Program will also provide an opportunity to meet with vulnerable families and connect them to a wide variety of existing services. Mujeres de Acción has observed that building long-lasting, trusting, and culturally-inclusive relationships with community members increases their involvement in other existing services such as mental health, healthcare, and immigration services. Mujeres de Acción has provided bridges to all of these services and more through direct referral and by hosting events open to the public. At these events, Mujeres de Acción provides a safe, trusted space for families to engage with a variety of services, for example by hosting a workshop with SLOLAF for mixed-status families to create Family Preparedness Plans. Through this program we aim to build lasting relationships with the families we meet, strengthening their sense of belonging and participation in our community. 10) Describe the plan for promoting this project, program, or service within the City of San Luis Obispo * Mujeres de Acción will promote this program program by designing and distributing pamphlets describing The Rent Stabilization Program to SLO City agencies, nonprofits, and schools, with whom we have an existing relationship, for example: TMHA, Undocusupport, SLO Unitarian Universalists, and Pacheco Elementary School. We will base our selection of recipients on the referrals of these trusted partners, distributing funds timely. 11) Est. Number of people served through this project/program * The Rent Stabilization Program aims to provide 18 families each with a $1,000 check for rental assistance. Low-income and mixed-immigration status families often share living space between multiple generations: the average family we serve in SLO county includes 4-6 individuals. Therefore, we estimate the number of individuals prevented from experiencing immediate eviction through this program to be between 75-90. 12) Est. Number of SLO City Residents served through this project/program * 75-90; All individuals served will be SLO City Residents 13) Do you agree to provide 100% of the funded activities through this grant within the City of San Luis Obispo and make every attempt to primarily serve City residents?* Yes No 14) In the table below include a minimum of four (4) metrics or performance outcomes that relate to the implementation/success of the project. Examples include: # of SLO City residents to be served, of referrals to be provided to individuals seeking social services, # of trainings to be completed, # of cultural event attendees that report an increase in knowledge and application of DEI practices, etc. Indicators of Success / Measurable Outcomes -Example: 85% of rental assistance recipients will find stable housing within 3 months -Example: 50 SLO City residents will be served by the program. 18 SLO City families will receive $1,000 cash aid for rental assistance to prevent immediate threat of eviction within six months -Example: 85% of rental assistance recipients will find stable housing within 3 months -Example: 50 SLO City residents will be served by the program. 18 SLO City families will be connected to existing SLO City agencies and resources within six months -Example: 85% of rental assistance recipients will find stable housing within 3 months -Example: 50 SLO City residents will be served by the program. 18 SLO City families will receive follow-up visits to evaluate success of program and additional need within twelve months -Example: 85% of rental assistance recipients will find stable housing within 3 months -Example: 50 SLO City residents will be served by the program. 18 SLO Cit families ill be connected to monthl food distrib tions b M jeres de Acción Section Applicants must include: 1. One-page access and belonging statement: Applicant’s understanding and application of concepts/values related to access and belonging An explanation of how the proposal will advance access and belonging in the City of San Luis Obispo 2. One-page detailed budget for the proposal including how the total amount requested will be allocated 3. Organizational chart 4. Document certifying 501(c)(3) Federal Tax-Exempt Status One-page access and belonging statement * Applicant’s understanding and application of concepts/values related to access and belonging. An explanation of how the proposal will advance access and belonging in the City of San Luis Obispo Mujeres de Acción Access and Belonging Statement.docx 7.63KB Detailed budget * One-page detailed budget for the proposal including how the total amount requested will be allocated HRC Budget.docx 8.39KB Organizational chart.* Please attach a 1-page organizational chart Mujeres Org Chart.png 51.72KB Federal Tax-Exempt Status * Document certifying 501(c)(3) Federal Tax-Exempt Status W-9 signed.pdf 1.81MB Date Time 2026-02-24 Mujeres de Acción Access and Belonging Statement As an organization, Mujeres de Acción embodies access and belonging. Our organization serves some of the most vulnerable populations in San Luis Obispo County, centering farmworkers, single-parent families, undocumented and mixed status families, Latina women, and individuals experiencing health crises such as cancer. Our organization is powered by volunteers and donations from these same communities, ensuring that we continue to center the voices of those we serve. Mujeres de Acción was founded specifically to address inequities that Latina women face in accessing culturally- and linguistically-appropriate healthcare in SLO County. Over the past decade, we have grown to provide access and belonging to multiple segments of SLO County by responding to different arising community needs such as the COVID-19 pandemic, the Georgia Brown Elementary School closure, and the current state of immigration; and through providing food and rental aid during times of economic hardship. Through our social media platform 805 La Voz, we develop and disseminate bilingual information throughout the county with the aim of sharing information and helping community members access existing resources and services. We understand that individuals and families must have access to basic necessities such as food security, housing, and accessible information, before they can feel a sense of belonging in society. Mujeres de Acción works to aid families in securing such necessities so that they can feel secure enough to fully participate in society. In 2024, Mujeres de Acción was the recipient of a grant to distribute direct cash aid to families at risk of eviction. By using established Spanish-language outreach and trusted community networks, we were able to identify 20 families experiencing this risk. Because our organization is run by volunteers and has very little overhead, we were able to respond to these families’ needs quickly and disseminate cash aid to prevent eviction. Additionally, we provided the families with culturally-sensitive relationship- based support that removes the fear and stigma that may be experienced in vulnerable communities. With this grant, we aim to stabilize 18 families in the City of San Luis Obispo who are at risk of eviction, prioritizing households experiencing intersecting challenges such as health crises and immigration-related barriers. Itemized Proposed Expenditure of City Funds Human Relations Commission Human Services Grant 2026-2027 Application Mujeres de Acción – Rental Aid Program Budget Expense Description Cost Event Costs Rental Aid Materials Printed Materials 18 families @ $1,000 each Supplies & Check Printing Costs Advertisement of Program & Printing of Resource Pamphlet on Housing Supports $18,000 $100 $150 Graphic Design Mileage Reimbursement Administrative Freelance Pamphlet & Advertisement Design Miles Reimbursement to Volunteers for 19 Hand- Delivered Checks Ecologistics Fiscal Sponsor Fee 6% $250 $250 $1,125 Total Project Cost $19,875 Exhibit B – REPORTING GUIDELINES GRANTEES receiving funds through the CITY are required to submit a final report to the CITY, via the online reporting form located on the CITY’s website, by the due dates outlined in the agreement. GRANTEE shall report any modifications to the approved scope of work or budget, including those approved pursuant to Section 19, in the required mid-year and final reports. Documentation of such modifications, including email approvals or other written authorization, shall be maintained and provided to the CITY upon request. Each report must include the following four sections: 1. Administrator’s Report A summary of services, programs, or activities provided (as described in Exhibit A). This section should include: • Any updates or changes to operations or service delivery. • Barriers or challenges faced and how they were addressed. • Any partnerships, collaborations, or community engagement efforts that enhanced inclusion or belonging. • Success stories, testimonials, or examples that illustrate community impact. 2. Statistical & Performance Report Summarize measurable outcomes and demographic data for your programs. This section should include: • Total number of individuals served. • Total number of City residents served. • Feedback associated with services provided (survey results, % satisfied, key feedback, etc.) • Demographic data collected • Metrics of Success 3. Financial Report Provide a clear accounting of how the City’s grant funds were used or are planned to be used. Report must include: • A breakdown of expenditures by category (e.g., staffing, outreach, materials, events). • Identification and explanation of any unused funds. • Note: City grant funds may not be used for: o Advancing, campaigning, advocating, promotion, or highlighting political entities, ballot measures, initiatives, or candidates. o Advancing, advocating, promoting, or highlighting any religious causes, entities, individuals, or activities. Additionally, grant funds may not be used for the purpose of disseminating religious information in any form. o Activities that result in profit or personal financial gain. o Payment for City fees or permits o Personal expenses not directly related to the approved project o Payment in the form of stipends, honoraria, or similar direct payments to individuals. 4. Reflection & Impact Please take a moment to reflect on your work and share insights: • What outcomes or successes are you most proud of? • What lessons or insights have you gained during this grant period? • How did your work contribute to inclusion, belonging, or equity in the San Luis Obispo community? • What additional support or resources could help strengthen your impact? Report Submission All reports must be submitted online at: https://forms.slocity.org/Forms/DEIGrantReport No emailed submissions will be accepted. Exhibit C – INSURANCE REQUIREMENTS Without limiting GRANTEE’s indemnification of CITY, and prior to commencement of work, GRANTEE shall obtain, provide, and maintain at its own expense during the term of this Agreement, policies of insurance of the types and amounts described below and in a form that is satisfactory to CITY. General liability insurance. GRANTEE shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. Sexual abuse / molestation insurance. If the primary purpose of GRANTEE’S work includes interacting with minors under the age of 18, GRANTEE shall procure and maintain sexual abuse/molestation liability coverage with limits of no less than $1,000,000 per occurrence and $2,000,000 general aggregate. Coverage may be provided as part of a commercial general liability coverage, professional liability coverage, or as a separate policy. Workers’ Compensation Insurance. If applicable, GRANTEE shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000). GRANTEE shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees, and volunteers. Additional Insured Status. General liability, automobile liability, and umbrella/excess liability insurance policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insured under such policies. Undisclosed coverage limitations are prohibited. None of the coverages required herein shall comply with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing. Notice of Cancellation. GRANTEE agrees to oblige its insurance agent or broker and insurers to provide the CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. If any of the GRANTEE’s insurers are unwilling to provide such notice, then GRANTEE shall have the responsibility of notifying the CITY immediately in the event of GRANTEE’s failure to renew any of the required insurance coverages or insurer’s cancellation or non-renewal. Separation of Insureds. A severability of interests’ provision must apply for all additional insureds ensuring that GRANTEE’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. Self-Insured Retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible, or require proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention through confirmation from the underwriter. Timely Notice of Claims. GRANTEE shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from GRANTEE’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. Additional Insurance. GRANTEE shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Should GRANTEE obtain and maintain an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and/or employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies. Verification of Coverage. GRANTEE shall furnish the CITY with a certificate of insurance showing maintenance of the required insurance coverage, as well as endorsements affecting general liability coverage. All endorsements are to be received and approved by the CITY before work commences.