HomeMy WebLinkAboutPay Estimate 3-September 2025Project Title:
1106 WALNUT FENCING
IMPROVEMENTS
Specification No.2000577-02
Contractor Name Quincon
Address 200 S 13th St, Suite101 Reviewer Name
City, State Grover Beach, CA 93433 Kyle Anderson
Construction Manager
Project Manager Kyle Anderson City Engineer
Project Inspector Chase Montoya
Bid Opening 4/3/2025
Contract amount $445,856.00
Purchase Order No. 622728
Orig. Contract Days 60
Pre-Job Date 5/28/2025
Contract Days Started 6/30/2025
Federally Funded? Y/N N
Retention to be Held? Y/N Y
Is there an Escrow Acct?N
Fund:General Water Sewer (Other)Total
Account Number 401.9501.71006 0 0 0
Fund Amount $445,856.00 $0.00 $0.00 $0.00 $445,856.00
Contingences General Water Sewer (Other)Total
Authorized $66,878.00 $0.00 $0.00 $0.00 $66,878.00
Committed $14,073.00 $0.00 $0.00 $0.00 $14,073.00
Balance Remaining $52,805.00 $0.00 $0.00 $0.00 $52,805.00
% Used 21%#DIV/0!#DIV/0!#DIV/0!21%
Materials Testing General Water Sewer (Other)Total
Authorized $0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Balance Remaining $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Const. Manager General Water Sewer (Other)Total
Authorized $0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Balance Remaining $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Monitoring General Water Sewer (Other)Total
Authorized $0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Inv#$0.00 $0.00 $0.00 $0.00 $0.00
Balance Remaining $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Is the job complete:N
Is the job ready for acceptance (received all outstanding payrolls/change orders:N
Date all Work Completed(including Punch list).
Date Notice of Completion Filed .
Retention Pay Date Est (40 days after notice filed)#VALUE!
Date of Acceptance (CM Acceptance).
Pay Estimate 03 : InfoSheet
10/10/2025 : 8:24 AM
PAY ESTIMATE 3 FOR WORK COMPLETED THROUGH:30-Sep-25
Project:Specification No:2000577-02 Contract Days 60
1106 WALNUT FENCING IMPROVEMENTS Federal Funding (Y/N)N CCO Days 25
Contractor:Hold Retention? (Y/N)Y Weather Days 0
Quincon Escrow Acct?N Total Days:85
200 S 13th St, Suite101 Contract Price:$445,856.00 Days Used:65
Grover Beach, CA 93433 % Completed:18%Days Left:20
Contract Days Started:6/30/2025 Purchase Order No. 622728
Total Work Performed and Materials Provided to date:
Contract Work $78,422.00
Change Orders $3,496.00
Materials on Hand $0.00 $81,918.00
Retentions:
5% of work performed $4,095.90
50% of materials on hand $0.00
Other:$0.00 $4,095.90
Deductions:
Previous payments $29,785.40
Liquidated Damages $0.00
Other:$0.00 $29,785.40
TOTAL DUE ON THIS PAYMENT:$48,036.70
401.9501.71006 General $48,036.70
0 Water $0.00
0 Sewer $0.00
0 (Other)$0.00
$48,036.70
Escrow Reconciliation:
5% Retention of work performed to date NOTE: NO ESCROW ON THIS PROJECT $0.00
Less Previous payments to escrow account $0.00
TOTAL DUE TO ESCROW ON THIS PAYMENT:$0.00
401.9501.71006 General $0.00
0 Water $0.00
0 Sewer $0.00
0 (Other)$0.00
$0.00
Contract Amount $445,856.00
Adjustments:
Increased quantities $0.00
Decreased quantities $0.00
Change Orders $14,073.00
Deductions $0.00 $459,929.00
Less Payments to date to Contractor:$77,822.10
Less Payments to date to Escrow Account $0.00
REMAINING BALANCE IN ENCUMBRANCE:$382,106.90
Prepared by: ______________________________
Chase Montoya 401.9501.71006 General $382,106.90
Reviewed by: ______________________________0 Water $0.00
Kyle Anderson 0 Sewer $0.00
Approved by: ______________________________0 (Other)$0.00
City Engineer Date .$382,106.90
Note: None
Note: None
Fund Distribution this Payment
Fund Distribution this Payment
Fund Distribution for Remaining Encumbrance
Checked by: _________________ 10/10/2025 : PayEst-Summary
Project:1106 WALNUT FENCING
IMPROVEMENTS Spec.No. 2000577-02 Work Through: 30-Sep-25 yes
no
Item Contract Actual Unit Contract Increased Decreased Actual Final Qty?
No.Item Description Unit Quantity Quantity Cost Amount Quantity Quantity Amount (Yes)
g 1.Demolition of Existing LS 1.0 1.00 $25,501.00 $25,501.00 $25,501.00 yes
g 2.Clear and Grub LS 1.0 1.00 $11,168.00 $11,168.00 $11,168.00 yes
g 3.Construction Surveying LS 1.0 $11,641.00 $11,641.00 $0.00
g 4.Construction Fencing LS 1.0 $4,109.00 $4,109.00 $0.00
g 5.OSHA Compliance for Trenching LS 1.0 $1,027.00 $1,027.00 $0.00
g 6.Gate Operator and Sensors LS 1.0 $20,680.00 $20,680.00 $0.00
g 7.Grading LS 1.0 $46,647.00 $46,647.00 $0.00
g 8.Curb and Gutter LF 7.0 $205.43 $1,438.00 $0.00
g 9.Curb LF 28.0 $137.00 $3,836.00 $0.00
g 10.Curb at Rolling Gate LF 55.0 $312.00 $17,160.00 $0.00
g 11.Mow Curb LF 92.0 $97.00 $8,924.00 $0.00
g 12.Curb Paint Red LF 14.0 $68.00 $952.00 $0.00
g 13.Bike Rack EA 1.0 $1,027.00 $1,027.00 $0.00
g 14.7’ Decorative Picket Fence LF 70.0 $240.00 $16,800.00 $0.00
g 15.8’ Decorative Picket Fence LF 57.0 $280.00 $15,960.00 $0.00
g 16.6’ Decorative Picket Fence LF 66.0 $202.00 $13,332.00 $0.00
g 17.4’ Decorative Picket Fence LF 131.0 $150.00 $19,650.00 $0.00
g 18.3’ Decorative Picket Fence LF 72.0 $110.00 $7,920.00 $0.00
g 19.2’ Decorative Picket Fence LF 186.0 $93.00 $17,298.00 $0.00
g 20.Decorative Picket Gate EA 1.0 $9,039.00 $9,039.00 $0.00
g 21.Automatic Rolling Gate EA 1.0 $11,778.00 $11,778.00 $0.00
g 22.CMU Wall and Pilasters with
Foundation LF 80.0 8.00 $436.00 $34,880.00 $3,488.00
g 23.Razor Wire and Brackets LF 110.0 $70.00 $7,700.00 $0.00
g 24.Electrical and Communication
Improvements LS 1.0 $28,076.00 $28,076.00 $0.00
g 25.Asphalt Concrete Paving 4” Thick SQFT 180.0 $68.00 $12,240.00 $0.00
g 26.Concrete SQFT 135.0 $46.00 $6,210.00 $0.00
g 27.Decorative Rock Mulch SQFT 460.0 $27.00 $12,420.00 $0.00
g 28.Install Conduit LS 1.0 1.00 $34,307.00 $34,307.00 $34,307.00
g 29.EV Charger EA 1.0 $14,654.00 $14,654.00 $0.00
g 30.ChargePoint Compliance LS 1.0 $1,096.00 $1,096.00 $0.00
g 31.ChargePoint Coordination and Start-
up LS 1.0 $1,095.00 $1,095.00 $0.00
g 32.Planting – Shrub Area SQFT 295.0 $25.00 $7,375.00 $0.00
g 33.Sod Replacement SQFT 600.0 $20.00 $12,000.00 $0.00
g 34.Irrigation LS 1.0 0.50 $7,916.00 $7,916.00 $3,958.00
TOTAL:$445,856.00 $0.00 $0.00 $78,422.00
Legend
g=general Contract Amount Increased Qty Decreased Qty Actual Amount
w=water Prorated shareGeneral $445,856.00 $0.00 $0.00 $78,422.00
s=sewer 0%Water $0.00 $0.00 $0.00 $0.00
o=other 0%Sewer $0.00 $0.00 $0.00 $0.00
ws=water& sewer (Other)$0.00 $0.00 $0.00 $0.00
Total $445,856.00 $0.00 $0.00 $78,422.00
Remarks:
Co
d
e
Fund Distribution
10/10/2025 PayEst- Quantity
Must Submit a print of the 1-$ tab with change orders for City Engineer Signature yes
Spec.No.2000577-02 Work Through:30-Sep-25 no
Project:1106 WALNUT FENCING IMPROVEMENTS
CCO Days Change Order CCO Actual Unit CCO Increased Decreased Actual Final
No.Description Unit Quantity Quantity Cost Amount Quantity Quantity Amount Quantity
g 1. 0 Change Start Date LS 1.0 1.0 $0.00 $0.00 $0.00 yes
g 2. 13 Design Change CMU wall LS 1.0 1.0 $3,496.00 $3,496.00 $3,496.00 yes
g 3. 12 Deign Change-Footing LS 1.0 $10,577.00 $10,577.00 $0.00
4. $0.00 $0.00
5. $0.00 $0.00
6. $0.00 $0.00
7. $0.00 $0.00
8. $0.00 $0.00
9. $0.00 $0.00
10. $0.00 $0.00
11. $0.00 $0.00
12. $0.00 $0.00
13. $0.00 $0.00
14. $0.00 $0.00
15. $0.00 $0.00
16. $0.00 $0.00
17. $0.00 $0.00
18. $0.00 $0.00
19. $0.00 $0.00
20. $0.00 $0.00
21. $0.00 $0.00
22. $0.00 $0.00
23. $0.00 $0.00
24. $0.00 $0.00
25. $0.00 $0.00
26. $0.00 $0.00
27. $0.00 $0.00
CCO TOTAL:$14,073.00 $0.00 $0.00 $3,496.00
* = Estimated Cost FA=Force Account
25 Added Days - Total for Change Orders
Legend CCO Amount Increased Qty Decreased Qty Actual Amount
g=general Prorated Share:General $14,073.00 $0.00 $0.00 $3,496.00
w=water 0%Water $0.00 $0.00 $0.00 $0.00
s=sewer 0%Sewer $0.00 $0.00 $0.00 $0.00
o=other (Other)$0.00 $0.00 $0.00 $0.00
ws=water& sewer Total $14,073.00 $0.00 $0.00 $3,496.00
Fu
n
d
CHANGE ORDER SUMMARY
Fund Distribution Cumulative Contract Change Orders
10/10/2025 PayEst- CCOs
CITY OF SAN LUIS OBISPO, CALIFORNIA
CONTRACT CHANGE ORDER (CCO)
1
CCO Number: 2 Sheets: 1 of 2
Date: September 05, 2025 Project: 1106 Walnut Fencing Improvements
To: Quincon Inc. Specification No.: 2000577-02
Requested by: Contractor
Approval Authority:
X City Engineer (Within
available budget) City Manager (Exceeds available budget) City Council (Exceeds available
budget by $200,000)
You are authorized and directed to make the described changes from the plans and
specifications, or to increase or decrease contract quantities, as follows:
To account for trees that were in the path of the original design, the City of San Luis Obispo
directed Quincon Inc. to stop work related to the footings and columns on the west facing
block wall while a new design was being developed to evenly space the wall columns and
adjust the fence alignment. This re-design/adjustment interrupted the critical path of the
project.
There were 12 working days remaining on this project. Based on this proposed change, an
additional 13 day extension of time will be allowed for a total of 25 working days.
This change order will account for all costs associated with the design change. A separate
change order will be issued for cost associated with the delay to work.
Total cost of change is estimated as: $ 3,496.00
We, the undersigned contractor, have given careful consideration to the changes proposed
and agree, if this proposal is approved, that we will provide all equipment, furnish all
materials, except as may be noted above and perform all services necessary for the
specified work above, and will accept as full payment therefore the prices shown above.
Accepted by: Contractor's Authorized Agent Date accepted
Submitted by: Resident Engineer Date submitted
Submitted by: Project Manager Date submitted
Approved by: City Engineer Date approved
Date approved by City Manager or Council
CCO over available budget or $200,000
9/23/25
CITY OF SAN LUIS OBISPO, CALIFORNIA
CONTRACT CHANGE ORDER (CCO)
2
G:\Projects\ActiveProjects\Buildings and Structures\91365 - Public Safety Center V2\1106 Walnut Fence\700 Construction Files\710
Change Orders\CCO.002
CITY OF SAN LUIS OBISPO, CALIFORNIA
CONTRACT CHANGE ORDER (CCO)
1
CCO Number: 3 Sheets: 1 of 2
Date: September 25, 2025 Project: 1106 Walnut Fencing Improvements
To: Quincon Inc. Specification No.: 2000577-02
Requested by: Contractor
Approval Authority:
X City Engineer (Within
available budget) City Manager (Exceeds available budget) City Council (Exceeds available
budget by $200,000)
You are authorized and directed to make the changes described from the plans and
specifications, or to increase or decrease contract quantities, as follows:
During installation of the designed footings for the CMU wall, it was observed that the
construction documents did not include specifications for compaction of the existing
subgrade. After this discrepancy was discovered, Public Works directed the contractor to
stop work to allow evaluation and development of an appropriate design solution .
Following recommendations from the geotechnical engineer, a revised design detail was
approved and agreed upon.
Per PCO #25009-3, this Change Order authorizes over-excavation of an additional 12-
inches below the bottom of footing across each footing for the CMU wall. The work
includes installation of 12-inches of Class 2 base compacted to 95% density. This scope
also includes charges associated with the concrete load that was unused after work was
stopped per the City’s direction. All labor, materials, and equipment required to complete
this work are included.
Based on this proposed change and due to time lost an additional 12-day extension of
time will be allowed to this contract.
Total estimated of this change is: $ 10,577.00
We, the undersigned contractor, have given careful consideration to the changes proposed
and agree, if this proposal is approved, that we will provide all equipment, furnish all
materials, except as may be noted above and perform all services necessary for the
specified work above, and will accept as full payment therefore the prices shown above.
Accepted by: Contractor's Authorized Agent Date accepted
Submitted by: Resident Engineer Date submitted
Submitted by: Project Manager Date submitted
Approved by: City Engineer Date approved
9/26/25
CITY OF SAN LUIS OBISPO, CALIFORNIA
CONTRACT CHANGE ORDER (CCO)
2
Date approved by City Manager or Council
CCO over available budget or $200,000
\\chstore8\PublicWorks\Projects\ActiveProjects\Buildings and Structures\91365 - Public Safety Center V2\1106 Walnut Fence\700
Construction Files\710 Change Orders\CCO 003-Design Change-Footing\CCO 003-Design Change-Footing.docx