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Home My WebLink AboutPay Estimate 07_Change Order (3)Project Title: 1106 WALNUT FENCING IMPROVEMENTS Specification No.2000577-02 Contractor Name Quincon Address 200 S 13th St, Suite101 Reviewer Name City, State Grover Beach, CA 93433 Kyle Anderson Construction Manager Project Manager Kyle Anderson City Engineer Project Inspector Chase Montoya Bid Opening 4/3/2025 Contract amount $445,856.00 Purchase Order No. 622728 Orig. Contract Days 60 Pre-Job Date 5/28/2025 Contract Days Started 6/30/2025 Federally Funded? Y/N N Retention to be Held? Y/N Y Is there an Escrow Acct?N Fund:General Water Sewer (Other)Total Account Number 401.9501.71006 0 0 0 Fund Amount $445,856.00 $0.00 $0.00 $0.00 $445,856.00 Contingences General Water Sewer (Other)Total Authorized $66,878.00 $0.00 $0.00 $0.00 $66,878.00 Committed $44,478.02 $0.00 $0.00 $0.00 $44,478.02 Balance Remaining $22,399.98 $0.00 $0.00 $0.00 $22,399.98 % Used 67%#DIV/0!#DIV/0!#DIV/0!67% Materials Testing General Water Sewer (Other)Total Authorized $0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Balance Remaining $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Const. Manager General Water Sewer (Other)Total Authorized $0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Balance Remaining $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Monitoring General Water Sewer (Other)Total Authorized $0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Inv#$0.00 $0.00 $0.00 $0.00 $0.00 Balance Remaining $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Is the job complete:N Is the job ready for acceptance (received all outstanding payrolls/change orders:N Date all Work Completed(including Punch list). Date Notice of Completion Filed . Retention Pay Date Est (40 days after notice filed)#VALUE! Date of Acceptance (CM Acceptance). Pay Estimate 07.xlsm : InfoSheet 4/9/2026 : 9:57 AM x PAY ESTIMATE 7 FOR WORK COMPLETED THROUGH:31-Jan-26 Project: Specification No: 2000577-02 Contract Days 60 1106 WALNUT FENCING IMPROVEMENTS Federal Funding (Y/N)N CCO Days 46 Contractor:Hold Retention? (Y/N)Y Weather Days 7 Quincon Escrow Acct?N Total Days:113 200 S 13th St, Suite101 Contract Price:$445,856.00 Days Used:161 Grover Beach, CA 93433 % Completed:96%Days Left:-48 Contract Days Started:6/30/2025 Purchase Order No. 622728 Total Work Performed and Materials Provided to date: Contract Work $414,414.71 Change Orders $78,097.41 Materials on Hand $0.00 $492,512.12 Retentions: 5% of work performed $24,625.61 50% of materials on hand $0.00 Other:$0.00 $24,625.61 Deductions: Previous payments (Includes previous LDs)$362,651.93 Liquidated Damages (This month)$24,000.00 Other:$0.00 $386,651.93 TOTAL DUE ON THIS PAYMENT:$81,234.58 401.9501.71006 General $81,234.58 0 Water $0.00 0 Sewer $0.00 0 (Other)$0.00 $81,234.58 Escrow Reconciliation: 5% Retention of work performed to date NOTE: NO ESCROW ON THIS PROJECT $0.00 Less Previous payments to escrow account $0.00 TOTAL DUE TO ESCROW ON THIS PAYMENT:$0.00 401.9501.71006 General $0.00 0 Water $0.00 0 Sewer $0.00 0 (Other)$0.00 $0.00 Contract Amount $445,856.00 Adjustments: Increased quantities $7,838.50 Decreased quantities -$26,686.89 Change Orders $87,326.41 Deductions -$24,000.00 $490,334.02 Less Payments to date to Contractor:$443,886.51 Less Payments to date to Escrow Account $0.00 REMAINING BALANCE IN ENCUMBRANCE:$46,447.51 Prepared by: ______________________________ Chase Montoya 401.9501.71006 General $46,447.51 Reviewed by: ______________________________0 Water $0.00 Kyle Anderson 0 Sewer $0.00 Approved by: ______________________________0 (Other)$0.00 City Engineer Date .$46,447.51 Note: Liquidated damages are assessed for 48 days @ $500.00 per day. Note: None Fund Distribution this Payment Fund Distribution this Payment Fund Distribution for Remaining Encumbrance Checked by: _________________ 4/9/2026 : PayEst-Summary 4/9/26 4/9/26 4-9-2026 Increase PO to account for increased quantities, ($7,838.50 decreased quantities (-$26,686.89), and approved change orders ($78,097.41). $445,856 (original contract amount) + $7,838.50 - $26,686.89 + $78,097.41 = $505,105.02 Project:1106 WALNUT FENCING IMPROVEMENTS Spec.No. 2000577-02 Work Through: 31-Jan-26 yes no Item Contract Actual Unit Contract Increased Decreased Actual Final Qty? No.Item Description Unit Quantity Quantity Cost Amount Quantity Quantity Amount (Yes) g 1.Demolition of Existing LS 1.0 1.00 $25,501.00 $25,501.00 $25,501.00 yes g 2.Clear and Grub LS 1.0 1.00 $11,168.00 $11,168.00 $11,168.00 yes g 3.Construction Surveying LS 1.0 1.00 $11,641.00 $11,641.00 $11,641.00 yes g 4.Construction Fencing LS 1.0 0.90 $4,109.00 $4,109.00 $3,698.10 g 5.OSHA Compliance for Trenching LS 1.0 1.00 $1,027.00 $1,027.00 $1,027.00 yes g 6.Gate Operator and Sensors LS 1.0 1.00 $20,680.00 $20,680.00 $20,680.00 yes g 7.Grading LS 1.0 1.00 $46,647.00 $46,647.00 $46,647.00 yes g 8.Curb and Gutter LF 7.0 5.25 $205.43 $1,438.00 $359.49 $1,078.51 yes g 9.Curb LF 28.0 50.50 $137.00 $3,836.00 $3,082.50 $6,918.50 yes g 10.Curb at Rolling Gate LF 55.0 55.00 $312.00 $17,160.00 $17,160.00 yes g 11.Mow Curb LF 92.0 110.00 $97.00 $8,924.00 $1,746.00 $10,670.00 yes g 12.Curb Paint Red LF 14.0 $68.00 $952.00 $0.00 g 13.Bike Rack EA 1.0 1.00 $1,027.00 $1,027.00 $1,027.00 yes g 14.7’ Decorative Picket Fence LF 70.0 15.00 $240.00 $16,800.00 $13,200.00 $3,600.00 yes g 15.8’ Decorative Picket Fence LF 57.0 66.00 $280.00 $15,960.00 $2,520.00 $18,480.00 yes g 16.6’ Decorative Picket Fence LF 66.0 61.00 $202.00 $13,332.00 $1,010.00 $12,322.00 yes g 17.4’ Decorative Picket Fence LF 131.0 120.00 $150.00 $19,650.00 $1,650.00 $18,000.00 yes g 18.3’ Decorative Picket Fence LF 72.0 68.00 $110.00 $7,920.00 $440.00 $7,480.00 yes g 19.2’ Decorative Picket Fence LF 186.0 183.00 $93.00 $17,298.00 $279.00 $17,019.00 yes g 20.Decorative Picket Gate EA 1.0 $9,039.00 $9,039.00 $0.00 g 21.Automatic Rolling Gate EA 1.0 1.00 $11,778.00 $11,778.00 $11,778.00 yes g 22.CMU Wall and Pilasters with Foundation LF 80.0 80.00 $436.00 $34,880.00 $34,880.00 yes g 23.Razor Wire and Brackets LF 110.0 117.00 $70.00 $7,700.00 $490.00 $8,190.00 yes g 24.Electrical and Communication Improvements LS 1.0 1.00 $28,076.00 $28,076.00 $28,076.00 yes g 25.Asphalt Concrete Paving 4” Thick SQFT 180.0 180.00 $68.00 $12,240.00 $12,240.00 yes g 26.Concrete SQFT 135.0 41.85 $46.00 $6,210.00 $4,284.90 $1,925.10 yes g 27.Decorative Rock Mulch SQFT 460.0 322.00 $27.00 $12,420.00 $3,726.00 $8,694.00 yes g 28.Install Conduit LS 1.0 1.00 $34,307.00 $34,307.00 $34,307.00 yes g 29.EV Charger EA 1.0 1.00 $14,654.00 $14,654.00 $14,654.00 yes g 30.ChargePoint Compliance LS 1.0 $1,096.00 $1,096.00 $0.00 g 31.ChargePoint Coordination and Start- up LS 1.0 $1,095.00 $1,095.00 $0.00 g 32.Planting – Shrub Area SQFT 295.0 265.50 $25.00 $7,375.00 $737.50 $6,637.50 yes g 33.Sod Replacement SQFT 600.0 550.00 $20.00 $12,000.00 $1,000.00 $11,000.00 yes g 34.Irrigation LS 1.0 1.00 $7,916.00 $7,916.00 $7,916.00 yes TOTAL:$445,856.00 $7,838.50 $26,686.89 $414,414.71 Legend g=general Contract Amount Increased Qty Decreased Qty Actual Amount w=water Prorated shareGeneral $445,856.00 $7,838.50 $26,686.89 $414,414.71 s=sewer 0%Water $0.00 $0.00 $0.00 $0.00 o=other 0%Sewer $0.00 $0.00 $0.00 $0.00 ws=water& sewer (Other)$0.00 $0.00 $0.00 $0.00 Total $445,856.00 $7,838.50 $26,686.89 $414,414.71 Remarks: Co d e Fund Distribution 4/9/2026 PayEst- Quantity Must Submit a print of the 1-$ tab with change orders for City Engineer Signature yes Spec.No.2000577-02 Work Through:31-Jan-26 no Project:1106 WALNUT FENCING IMPROVEMENTS CCO Days Change Order CCO Actual Unit CCO Increased Decreased Actual Final No.Description Unit Quantity Quantity Cost Amount Quantity Quantity Amount Quantity g 1. 0 Change Start Date LS 1.0 1.0 $0.00 $0.00 $0.00 yes g 2. 13 Design Change CMU wall LS 1.0 1.0 $3,496.00 $3,496.00 $3,496.00 yes g 3. 12 Deign Change-Footing LS 1.0 1.0 $10,577.00 $10,577.00 $10,577.00 yes g 4. 1 Tree Stump & Light Bollard LS 1.0 1.0 $1,076.00 $1,076.00 $1,076.00 yes g 5. 5 Fencing Modifications LS 1.0 1.0 $17,125.00 $17,125.00 $17,125.00 yes g 6. 1 Razor Wire Modifications LS 1.0 1.0 $1,208.00 $1,208.00 $1,208.00 yes g 7. 3 Time Extension Finish Grade-Footing LS 1.0 1.0 $0.00 $0.00 $0.00 g 8. 0 Project Suspension LS 1.0 1.0 $0.00 $0.00 $0.00 g 9. 2 Slurry and Stripe Parking Lot LS 1.0 $5,279.00 $5,279.00 $0.00 g 10. 8 Additional Concrete LS 1.0 1.0 $44,615.41 $44,615.41 $44,615.41 yes g 11. 0 Project Resume LS 1.0 $0.00 $0.00 $0.00 g 12. 0 Project Suspension LS 1.0 $0.00 $0.00 $0.00 g 13. 1 Fencing Improvements LS 1.0 $3,950.00 $3,950.00 $0.00 14. $0.00 $0.00 15. $0.00 $0.00 16. $0.00 $0.00 17. $0.00 $0.00 18. $0.00 $0.00 19. $0.00 $0.00 20. $0.00 $0.00 21. $0.00 $0.00 22. $0.00 $0.00 23. $0.00 $0.00 24. $0.00 $0.00 25. $0.00 $0.00 26. $0.00 $0.00 27. $0.00 $0.00 CCO TOTAL:$87,326.41 $0.00 $0.00 $78,097.41 * = Estimated Cost FA=Force Account 46 Added Days - Total for Change Orders Legend CCO Amount Increased Qty Decreased Qty Actual Amount g=general Prorated Share:General $87,326.41 $0.00 $0.00 $78,097.41 w=water 0%Water $0.00 $0.00 $0.00 $0.00 s=sewer 0%Sewer $0.00 $0.00 $0.00 $0.00 o=other (Other)$0.00 $0.00 $0.00 $0.00 ws=water& sewer Total $87,326.41 $0.00 $0.00 $78,097.41 Fu n d CHANGE ORDER SUMMARY Fund Distribution Cumulative Contract Change Orders 4/9/2026 PayEst- CCOs CITY OF SAN LUIS OBISPO, CALIFORNIA CONTRACT CHANGE ORDER (CCO) 1 CCO Number: CCO 007 Sheets: 1 of 1 Date: 12/19/2025 Project: 1106 Walnut PD Fencing Improvements To: Quincon Specification No.: 2000577-02 Requested by: City of San Luis Obispo Approval Authority: X City Engineer (Within available budget) City Manager (Exceeds available budget) City Council (Exceeds available budget by $200,000) You are authorized and directed to make the following changes described from the plans and specifications, or to increase or decrease contract quantities, as follows: Description of Change During construction of the CMU wall along Santa Rosa Street, the geotechnical engineer (Earth Systems) visited the site to review the distance from finished grade to the top of footing. There was uncertainty whether the required dimension was 8” or 1’4”. RFI 16 was submitted to confirm the design intent and ensure proper installation. It was confirmed that the proper depth was 8 inches, but this process caused a delay of 3-days. Cost Impact There is no cost impact. Schedule Impact This change will result in a 3-day extension of the contract time. Note/Reference RFI 16 PCO-05 We, the undersigned contractor, have given careful consideration to the changes proposed and agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may be noted above and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted by: Contractor's Authorized Agent Date accepted Submitted by: Resident Engineer Date submitted Submitted by: Project Manager Date submitted Approved by: City Engineer Date approved Date approved by City Manager or Council CCO over available budget or $200,000 \\chstore8\PublicWorks\Projects\ActiveProjects\Buildings and Structures\91365 - Public Safety Center V2\1106 Walnut Fence\700 Construction Files\710 Change Orders\CCO 007- Time Extension Finish Grade-Footing\CCO 007- Time Extension Finish Grade- Footing.docx 12/29/25 12/29/25 4/9/26 4-9-2026 CITY OF SAN LUIS OBISPO, CALIFORNIA CONTRACT CHANGE ORDER (CCO) 1 CCO Number: 08 Sheets: 1 of 1 Date: 1/20/26 Project: 1106 Walnut Fencing To: Quincon Inc Specification No.: 2000577-02 Requested by: City Approval Authority: X City Engineer (Within available budget) City Manager (Exceeds available budget) City Council (Exceeds available budget by $200,000) You are authorized and directed to make the described changes from the plans and specifications, or to increase or decrease contract quantities, as follows: Due to the extended lead time required to procure the City-specified security fencing panels and swing gate, the Contractor and the City of San Luis Obispo have mutually agreed to place the 1106 Walnut PD Fencing project into suspension effective January 17th, 2026. A future change order will be issued to formally resume the project once the materials are in the contractor’s possession. By reason of this proposed change 0 day extension of time will be allowed. This change results in no cost adjustment to the contract. We, the undersigned contractor, have given careful consideration to the changes proposed and agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may be noted above and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. Accepted by: Contractor's Authorized Agent Date accepted Submitted by: Resident Engineer Date submitted Submitted by: Project Manager Date submitted Approved by: City Engineer Date approved Date approved by City Manager or Council CCO over available budget or $200,000 \\chstore8\PublicWorks\Projects\ActiveProjects\Buildings and Structures\91365 - Public Safety Center V2\1106 Walnut Fence\700 Construction Files\710 Change Orders\CCO 008- Project Suspension\CCO 008-Project Suspension.docx 1/27/26 1/27/26 4/9/26 4-9-2026 CITY OF SAN LUIS OBISPO, CALIFORNIA CONTRACT CHANGE ORDER (CCO) 1 CCO Number: 010 Sheets: 1 of 2 Date: 1/27/2026 Project: 1106 Walnut Fencing To: Quincon Specification No.: 2000577-02 Requested by: City of San Luis Obispo Approval Authority: X City Engineer (Within available budget) City Manager (Exceeds available budget) City Council (Exceeds available budget by $200,000) You are authorized and directed to make the following described changes from the plans and specifications, or to increase or decrease contract quantities, as follows: Description of Change • 36.5LF of additional curb and gutter uphill and downhill from the V-Track for the rolling gate. • 381 SQFT of additional concrete sidewalk in front of the building entrance from the parking lot. Reason for Change • A potential drainage issue was identified because the V-Track for the rolling gate needs to be level to allow the gate operator to function properly, creating an area on the upstream side of the gate where stormwater ponding could occur. Therefore, additional curb and gutter need ed to be replaced to allow for proper drainage of the driveway. • The concrete sidewalk in front of the building entrance from the parking lot was damaged, uplifted by tree roots, and not ADA compliant. As a result, an additional 381 square feet of concrete sidewalk was replaced to bring the area into compliance. Cost Impact Description Amount Labor $ 10,517.14 Materials $ 25,678.20 Equipment $ 5,950.00 Overhead & Profit $ 2,470.07 Total Change Amount $ 44,615.41 The Contractor shall receive a lump sum payment of $44,615.41 for all labor, equipment, and materials necessary to complete the work described herein, unless noted as a unit -price or force account item. Notes / References: • PCO-11 Schedule Impact This change will result in a 8-day extension of the contract time. We, the undersigned contractor, have given careful consideration to the changes proposed and agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may be noted above and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above. CITY OF SAN LUIS OBISPO, CALIFORNIA CONTRACT CHANGE ORDER (CCO) 2 Accepted by: Contractor's Authorized Agent Date accepted Submitted by: Resident Engineer Date submitted Submitted by: Project Manager Date submitted Approved by: City Engineer Date approved Date approved by City Manager or Council CCO over available budget or $200,000 \\chstore8\PublicWorks\Projects\ActiveProjects\Buildings and Structures\91365 - Public Safety Center V2\1106 Walnut Fence\700 Construction Files\710 Change Orders\CCO 010- Additional Concrete\CCO 010- Additional Concrete.docx 2/18/26 1/30/26 4/9/26 4-9-2026