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HomeMy WebLinkAbout06/20/1995, 1A - WATER AND SEWER FUNDS - BUDGET UPDATE �VIfl�l7ulplpII Iryl MEETING DATE: uVl�lI u city of San WIS OBISPO June 20, 1995 COUNCIL AGENDA REPORT �EM NUMBER/, FROM: John Moss, Utilities Director Prepared by: Sue Baasch, Administrative Analyst SUBJECT: WATER AND SEWER FUNDS - BUDGET UPDATE CAO RECONEKENDATION Amend the 1995-97 Financial Plan for the Water and Sewer Funds as follows, in accordance with the Council rate-setting of May 23, 1995. DISCUSSION City Council reviewed the 1995-96 Water and Sewer Fund analyses and rate reviews on May 23, 1995. At that time, Council approved a 2.5% rate increase in 1995-96 for the Water Fund, to be adjusted by 3.0%, or the cost of living, in 1996-97. A 4.5% rate increase for 1995-96 was approved for the Sewer Fund. This report submits the revised water and sewer financial projections based on these rates. In addition, revisions have been made to the projected expenses, as minor changes are recommended to the previously submitted 1995-97 water and sewer capital improvement plans to adjust to the reduced rate increases from those originally. recommended. As the fund financial projections are significantly altered by the assumption of the Cal Poly equity contributions, staff will return to Council for further direction if the equity contributions are not received. Conversely, if the equity contributions are received, staff will return to Council with a recommendation for the most effective use of that funding. To illustrate the impact of receiving or not receiving the equity contributions, fund analyses with and without the contributions, Exhibit A.La and A.Lb and Exhibit B.La and B.Lb, have been provided with this report. The attached water and sewer fund projections reflect the approved rate increases. Projected rate increases have also been included. In the sewer fund, rate increases of 6% in 1996-97, 6.5% in 1997-98, 5.5% in 1998-99, have been assumed. Under this model, without Cal Poly's equity contribution, revenues equal expenditures in 1996-97 and fund balance begins to grow to equal the required 20% of operating expenses in 1998-99. In the water fund, rate increases of 2.5% in 1997-98, and 0% in 1998-99, have been projected. Under this model, without Cal Poly's equity contribution, fund balance dips slightly under the required 20% of operating expenses in 1997-98. However, by the next year, fund balance is restored to meet and exceed required levels due to projected growth in customer accounts and sale of bonds to cover capital expenses for the Salinas Reservoir Expansion and Margarita reuse projects. The assumptions and financial projections are shown in the attached documents: A- ��►►�i�il�lllll��p ����l city of san L_As OBISpo COUNCIL AGENDA REPORT Water and Sewer Funds - Budget Update Page 2 Water Fund ■ Exhibit A.La Summary projection of water revenues, expenditures and changing position for the Water Fund through fiscal year 1998-99, incl in Cal Poly equity contribution of$955,000. ■ Exhibit A.Lb Summary projection (as above), excluding Cal Poly equity contribution. ■ Exhibit A.2 Assumptions for the financial projections. ■ Exhibit A.3 Water Capital Improvement Program through 1998-99. Sewer Fund ■ Exhibit B.La Summary projection of sewer revenues, expenditures and changing position for the Sewer Fund through fiscal year 1998-99, in ludin Cal Poly equity contribution of$3,049,000. ■ Exhibit B.Lb Summary projection (as above), excluding Cal Poly equity contribution. ■ Exhibit B.2 Assumptions for the financial projections. ■ Exhibit B.3 Sewer Capital Improvement Program through 1998-99. Summary of changes in revenues and recommended revisions to Water Fund 1995-97 Capital Improvement Plan As a result of Council action to approve a reduced rate increase from that originally projected (2.5% from 3.5% in 1995), water fund revenues will be reduced by a total of $88,100 in FY 1995-96 and $125,900 in 1996-97. In response to the reduced revenues, staff recommends phasing of the Water Reuse project which reduces capital expenditures by $100,000 in 1995-96 and $1,900,000 in 1996-97. The Water Reuse project as recommend would be constructed in two phases. The major portion of the distribution improvements($6,800,000 for design and construction) would occur in 1996- 97. The Margarita area branch would be constructed in 1998-99 at a cost of $170,000 for design and $2,300,000 for construction. Debt-financing is projected in two stages to reflect the phasing. Debt service of$616,300 for the first phase would begin in 1997-98. Debt-financing for the second phase would occur in 1999-00, outside of the time frame of this review. The revised Capital Improvement Plan Request for the Water Reuse project is included as Attachment 1. Summary of changes in revenues and recommended revisions to Sewer Fund 1995-97 Capital Improvement Plan As a result of Council action to approve a reduced rate increase from that originally projected (4.5% from 6.5% in 1995), sewer fund revenues will be reduced by $107,700 in 1995-96. In response to the reduced revenues, staff recommends deferral of two sewer main replacement /A- �«����IIVIIIIIp�11� 1���11 city of San Iw S OBISPO COUNCIL AGENDA REPORT Water and Sewer Funds - Budget Update Page 3 projects (Islay- Nipomo to Beach and Pismo -Beach to Archer) which reduces expenditures by $150,000.in 1995-96. These particular projects were recommended for replacement because while they have inadequate wet weather flow capacity, they are not immediately failing, and can thus be deferred with some risk. An additional sewer replacement project (R/R Crossing - Foothill to California) was eliminated from the 1996-97 CIP requests as the project had recently failed and was corrected by staff as an emergency project. This results in a reduced expenditure of$30,000 in 1996-97. Staff has reviewed sewer fund operating and capital programs for the 1995-97 fiscal years and has determined that no additional reductions in expenditures can be made without serious consequence to the integrity of our sewer operations and infrastructure. In summary, sewer system improvements have been reduced from the recommended level of $275,000 to $125,000 in 1995-97 and from $464,000 to $434,000 in 1996-97. The revised Capital Improvement Plan Request for sewer system improvements is included as Attachment 2. EXHIBITS A. Water Fund Review La Changes in fund balance - equity contribution Lb Changes in fund balance - no equity contribution 2. Assumptions for fund projections 3. Capital improvement plan B. Sewer Fund Review La Changes in fund balance - equity contribution Lb Changes in fund balance - no equity contribution 2. Assumptions for fund projections 3. Capital improvement plan ATTACHMENTS 1. Water Reuse - 1995-97 Capital Improvement Project Request 2. Wastewater Collection System Improvements - 1995-97 Capital Improvement Project Request m -3 EXHIBIT A.I.a g S 08 8 8 $ fVfry N en [� O M �Q t� N 00 .r 00 ti ff M ti pp8888g8 $ e8� 8p8WL aq 8 p8p 8 $ V�1 et N 00 N N N N t+1 v�'1 vl O 0% M 'Len �7 � �D O o n p� n M N v N wti 8 ppe�pp.� o o �n o pp M N a' o; CDN on OI M M N N n N 00 n N a I Wl 8 $ 8 8 8 8 8en g 0 �O [` � N ri e4 :4 o vi e3 0 .; n x n v� N n oo M T h N N $ �..i a .ni �""� N .�.. w � 44 a.T.� 8 $ 8 � NCL88 ^ cc 'u. 8N eS� O 8 O T Vl 00 eh eT VN'1 ti ti N 00 M 00 A Z U. 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V9 o e Z_ Ur to cc, a Y b Pa y ° .a F a d ami `� a '. d o ?L " • X04 s °� �, E- 8 0 " °� W i � s o 0003 yy � � •� w ,qq� .�ug o ,no o cc U a C x w D /.4-� EXHIBIT A.2 S O 00 o 0 N 7 R m O O R tmn O N N (A 49 40 40 O O O W O O O cli I O b O � O N 101��IT 17 O N O N CD CO O N U! r 69 C 1� OC O O a 0m OD C6aR Lq rt. W ccoo 'Q coo N O O tp N [�� ' GA O O m 7 _- M m N ` O to N 'p m CD m f0 w L O � m C LnE $ m 3 O m O O 0 X m OOf m NO C 'L" !0 7 0 O m C CO cooN rn miLn v oc Nw cri O � N r Z co I= = j c � O O m UL mO a C F- o c� 3 �' E V E � a w E c c m UM3 £ m Z O t _ Y C C p m C U 0 O m Q01 2 p 0 La m O O m D Z c m m CD ¢ = 0 CD f m c m/om m Z O 7 U O y 1L Qca 0 CL cmLU cc w r O m Q Ol j O m .U. O E LU cr c m .. LO a " m m a o m In Q 0 O ¢ .-. m r S E ?. C ` N W ELn N 3 n O m ) 0 a m m O m O c O U c c 0 LM ¢ m mM O L > U m ¢ m v t m m O. U t0 W O1 �- E L C Q 0 c Z Z m V m ¢ c m 7 U m I a c� o c c x '� m m o`� m m a a m o E M Q m o V r ` � Y ; W C a r .12 a o o � rr c o O c o O Om A c co E ` .o m m m m mm CD °' avevIEv m E ¢m U to al m « .�.. m mvmi 0) c N V o Qo a a m U 3 [� L) c ¢ E m _ Q m { y47 ¢ �i c�i m 3 0 V C r v v 14-6 EXHIBIT A.3 8 0 < U00I N 8 0 0 f00 0 0 00 1 0 0 0 0 00 0 8 8 8 8 8 8 8 01 p� cm N O CO- Uf 2 N O 0) n UI O st a0 a7 U) f7 U1 N Q r C O N 4 l0 W U) N 0 r UI CO 0 r CO IT N N IA co w f"`Ovvv fA N N r N t�pp 69 r W p� N 69 fA r N P. to r r imp �0 ~ 0 V) (R V} d) Vi V) ffl d) 0j to V) V) N nj fA V) fH N V) V) V? co V) 888 8 88 88 8 m m $ e N m r, Q 0 N r r a r 40 08 0 *0 co 8 88 8 88 8N co 8a0 Tl r r 69 '0 N8 80 8 88 8 g �pp m m 8 0CON m N f N N op z a L p O U) 8 O O 0 O O O 0 0 0 O 00 OD W 0 1 0 Ri0LOom °r° vLOgcgC6v m Q m U) N O) CqW H � � g8 � Lon�p 88mm888088 � s s 0 0 •fma C� 8 N \1 1CM 0CA/ N Ln N V N N v W co O 0 j 09 r ¢ r r CO LL r V). z CL o H c F- zLLI s COD ° sEp u) m C c m E E v r_ w a e 0 = = — 0 Q m a a y 0 -E aCO m M E m 0 -`� `m m 0 m a a CL m m E t, m L o Y c a aa) o m ° g ¢ E m _gam a c > a m c > m E Y 3 2 'm 9 L m m L m > o CO 0 12CL cr r- z c C2m > ~ 2YmQwm . to 6 OQ U ,Q 9 5 e Um �m E mm c c cC7 m v m m O 1 Q 0 E c o WHm ir 0 a o m m •Q m -M m@ m s m m r E m Ti m Q v Td m m m m m rD r m m m 2 m U u� 33333cs333 � a = � � � � fn > ¢ w aSz 14-7 EXHIBIT B.l.a $ 8 $ N � .nQ-•i � r N � h b a ti M "'� pp 8 O O p 8 8 $ t� O S� 0 G O 8 $ N �p 00 m 00 N h �,yOd V1 n M. �D 00 O: 00 O� 00 m N a b c nj �j N 8 8 8 5 8 8 $ 8 8 8 8 $ g 8 $ aT v oo a .. a N 1f) n ate+•. N N vi ati V1 h " aS a0 V5 C) N es nj N 88 88 $ 8888 8 $ 0 8 $ o0 00 .. oo n N h N v1 y .r oy Ncc OON g .. v enON 00 u ,G H o 8 8 § 088 8pp8O$ 8 � � g g U r 7 !n N N kn �O N N O 7 P a JJ cla 0 C4 00 M N N a CT W *`J� g 8 8 8 8 8 8 8 $ 8 0 oCrl $ 000 M a N o .. O �i 00 C a o h N N N Z U. ap, In C4 ON W CA 00 V1 3 M p Oo N C h 00 'ti N 8 0o h N QD b W � n n v M, ..i W U ^ d m q e e ? a cd -- m s to Is oG m a 0 d °o_ a Oqy t0 C m y •� t7 M p coY eocr 0 LL >40. L 0M ao Z O 9 ta F ° A a " a e a y y 0 Cl c Y L Z 'v 'S d a' v O W o m LU .= 8 3 c > > > _ c Y t� d ¢� ° Y O a ti ai m N VI h 4 L Y Y Y C! •N an a SLI C y W 0 pp '� cd ca U O n., W d y ami O n. F a 5v, 000 4) UA aAUxE= O > a o a Un. a 0 auk EXHIBIT B.l.b �N � $ � $ g � a o r m R N N N b rl wn co fn co l" N $ $ g O O O 0 08 $ g O �p f� Cri o% " N v1 �,y 00 vi �.j a0 Ny �O OOy M. le a ti co N F m 10 b � v N � 8 0 0 8 $ 8 8 8 8 g $ g 8 O %D v1 00 00 N V1 a^, 00 %n h N V1 l+ m N N W% b N ~ v b b p8 � MO 8m 8 �8y0 $ 8 Go C14 M S o o g O fry, a N V7 N 0�o t��'. a v v ~ O 00 mC h l+' N O rl a.i 7 A p pppp p C Q p p pp p y8uj 8 g N 0 8 S S 8 0 H $ O O O p g 8 S tm N N U N �p N O Ate'. N N a O` N [� N N in v w . „ Vn: N "1 L +I 7 W p o p p p p 8 0 8 C OO N8 � O m'+ 0N0 M0 O� N N 0~ I 00 ao %C >»' N N Z nLL . n 85 � � 8 S Bog 8 � S 8 g N .-i O� OD h 00 .O < 00 O� W .. ao N a• °$ C aib 3 W o N o a r" r o I W U d a e a ? m > m m W a m > d d d W d p >, Z co d V a ° a %. Y L roo ami `d y c .. u o >. L C! a) G _ o y 7 m O0Z a; p 9OD Ci ca 2 > a > a % o Q p y 2 aUi o �n vii H a"' aG Ix ° w .o n Y t o c ami v v L L 'a t L L L O a O 7 LL O ¢ is O m as Q a U U O s E" o o y u O n F 0�0 o F at y O O O as 0 U A m A U F O a; � o e _ a p i.4-9 EXHIBIT B.2 § o \ k cm � � Ld co mK # K � § §. # # . _ N _ 00 8 Q 2 0%: c K o ¢ rl § K , kIm cu2 _ © a 2 _ . Cl) I Ifs q o0 8 0 � ka $ SR ? k 2 $ @ @ # K % 2 ; J ¢ A § ® § cy 2 E _ _ _ , w ) 0 40CL E E o ; ■ § CO 0 o 8 8 8 0 cmco CD I k $ @ @ to m � ) kkf ƒ ceraco Ln m 2 0 o © a o © o .0 o c - ® 2 m co 2 « - . &_ 40 6s 2 § o � 0 r § W makI / O { - k § CD X82 ` ■ CL r e ' — e • k O C > (D 2 � � ? r_ LL # � 2 / @ � 0) .3K 0 § 2 CC 2 © . a R R § CD LL cli $ ■ k § tf # # § � k LO (D c E-E ` a s k CM � . • = 08 2 a § 7 2 8 2) 2 § E . o = & a o Z 2 I Q = Mfg % - .. cm D i 0 E ) 0LL8 & % § i $ a . a: 0 > § 2 @ C 0 ~ e ° CL ad0 s [ i LL$ CO) t i [ E ) § & s E � 2 . o E a 7 E 7 . . o a o — 2 0 , • 2 � . : . � m a § E to § £ & CC m o o m < | o Q 3 Cl) Q I 2 m a _ cm /�'/� EXHIBIT as 8 8 8 8 ° 8 8 8 8 8 8 8 8 8 0 0 � § § 8 0 - 0 co o 0 0 CO � 7 m o_ V o a m o N ° 0 N 0 _ K _ _ _ a 2 _ _ _ 0 40 _ o . - . a $ § A A § _ co / § § ƒ � • . 49 2 ?2 8 3 # � co e @ _ fA § . 88 . 0 co § a v CT _ as 2 T a co cm E LL w 2 e § � § i / 2 I § § f § § ca ƒ ■ ®LU § k 2 § § § 0 § ,0 0 2 O 2 2 # # e � m k � a 2 C 2 2 uj tm ) cn , • CD. f 2 E ' 2 ) \ f ) k / f k f E CL ) � �_ E / » K ) « ƒ ` w 0 ED CD § o k § § k % 0 E 2 % § ) ƒ CO G 3 % ) « ¢ G a s _) 2 } E ■ & t E Q # § J 2 2 d a f § a a D p / /�"� ATTACHMENT 1 1995-97 Financial Plan CAPITAL IMPROVEMENT PLAN PROGRAM: Water Reclamation REQUEST TITLE: Water Reuse-Reclaimed Water Distribution System Project Description This project involves the design and construction of a distribution system to convey reclaimed water to various points of use. The project will be phased. Conceptual design will evaluate phasing options and provide economic evaluation of phasing. Project Objectives ■ Develop plans and specifications for the construction of a reclaimed water distribution system. ■ Construction of the City's reclaimed water distribution system. ■ Offset the use of potable water for non-potable purposes. ■ Water rate increases for 1995-97 should not exceed the increase in the cost of living index. Existing Sitution The City has completed substantial improvements to its Water Reclamation Facility. The improvements produce water that meets Title-22 standards for reuse. Currently, no distribution system exists for conveying the water to the potential users. The reclaimed water is currently released to San Luis Obispo Creek where it flows to the Pacific Ocean. The City now owns abandoned UnoCal pipelines through a portion of the City which will serve as a significant component of the reclaimed water distribution system. Goal and Policy Links ■ Major City Goal, 1991-93, 1993-95, 1995-97 ■ Approved 1991-93 Financial Plan Supplement, 1992-93 Budget Project Work Completed The Water Reclamation Facility underwent a significant upgrade to improve the quality of water released to San Luis Creek. The purpose of the upgrade project was to meet the City's stringent discharge permit requirements and to produce water suitable for irrigation purposes. An initial drift EIR has been prepared and released. Several additional studies have been completed in response to certain environmental concerns. A revised draft EIR is expected to be released in Spring of 1995. Environmental Review An Environmental Impact Report(EIR)is being prepared and a mitigation plan is being developed to address environmental concerns. Extensive effort has gone into the environmental review process, and EIR certification is anticipated in early fall 1995. Project Costs and Funding Sources Funding for this project will come from a combination of user fees (rates) and impact fees. Strategies are being pursued to develop portions of the distribution system as a condition of development. Also, the City will pursue low interst loan financing through the State of California to control debt service costs. The project costs and times reflect phasing of the project with construction of the Margarita area branch in 1998-99. 14 -�� Project Costs To-Date 1995-96 1996-97 1997-98 1998-99 Total Prelim Studies 65,000 65,000 Design 700,000 170,000 870,000 Construction 6,100,000 2,300,000 $8,400,000 TOTAL $0,001 $700,000 $6,100,000 $2,470,000 $9,355,000 Funding Sources To-Date 1995-96 1996-97 1997-98 1998-99 Total Water Fund 65,000 700,000 6,100,000 2,470,000 8,865,000 TOTAL $659000 $7009000 $69100,000 $2,470,000 $8,8659000 Alternatives • Defer the projed. Deferral of the project would result in the loss of a valuable resource that would offset the use of potable water. Additional supplemental water sources would have to be developed which will likely be more costly. Project Effect on the Operating Budget Successful completion of this project will result in a significant amount of additional infrastructure that the Utilities Department will be responsible for operating and maintaining. The impact to the Operating Budget cannot be fully known until the system is designed. Revenues from the sale of reclaimed water will offset the additional operating costs. /A/3 ATTACM ENT 2 1995-97 Financial Plan CAPITAL IMPROVEMENT PLAN PROGRAM: Wastewater Collection REQUEST TITLE: System Improvements Project Description Replace sewer mains beginning to fail due to broken pipe,sags,tree roots,and inadequate capacity. A list of specific project locations and their extents is shown below. Project Objectives ■ Uninterrupted sewage flow without health hazard or effluent leakage. ■ Reduction of water infiltration and inflow. ■ Ongoing program of rehabilitation of deteriorated collection system. ■ Ongoing program of upgrading significant system deficiencies and maintenance problems. Exisflng Situation Growth within the City has increased flows in the wastewater collection system. Some pipes are over 100 years old and are too small. Maintenance efforts increase dramatically neat the end of a pipe's useful life. New pipes eliminate infiltration. Replacement of the sewer collection mains is an ongoing program. The useful life of the pipelines is estimated at fifty years, therefore, starting with the 1995-97 budget, this ongoing program is designed to replace 2% of the collection system per year. The aggressive environment inside the wastewater collection system has resulted in the need to seal and coat four of the City's lift station wet wells. Certain lift station pumps and equipment need to be replaced, as well. Goal and Policy Links ■ Wastewater Management Plan ■ Wastewater Treatment Plant Upgrade and Sewer Line Replacements (Final Project Report modifying and updating the Wastewater Management Plan) - Brown and Caldwell, March 1990. ■ Approved 1993-95 Financial Plan, page E-5. ■ Uninterrupted sewage flow without health hazard is a primary goal of the Wastewater Collection program. Project Work Completed A study of the existing sewer system was conducted to identify problem areas. Problems needing immediate attention have been identified and are included in this request. Wastewater collection infrastructure replacement should take place at an average rate of about 2% per year (industry standard). Project Costs and Funding Sources This is an ongoing program, projected to be funded at$341,000 in 1995-96 and$750,000 in 1996-97 in the prior Financial Plan. Fund revenue adequacy has caused delay and reprioritizing of sewer system improvements,but the level of this request is staffs best recommendation for high priority projects in the next two year period. This request reflects project modifications made based on Council-approved rates for 1995-96. It is recommended that system improvements be approved at the level of$750,000 per year in the next financial plan. Project Costs To Date 1995-96 1996-97 1997-98 1998-99 Total Construction Ongoing $125,000 $434,000 $750,000 $750,000 $2,239,000 TOTAL $1259000 $4349000 $750,000 $750,000 $2,239,000 /A-/`f Funding Sources To-Date 1995-96 197 1997-98 1998-99 Total Sewer Fund Ongoing $125,000 $434,000 $750,000 $750,000 $2,059,000 TOTAL $125,000 $434,000 $7509000 $750,000 $2,059,000 Alternatives ■ Defer the project. Deferral of the project will result in continued deterioration of the sewer mains, leading to possible collapse and interruption of service and spills. Any spills could result in fines to the City as well as a danger to public health and wildlife. Those projects deferred as a result of decreased revenues should not represent an immediate health threat,as they are more a wet weather capacity problem. They should,however, receive high priority in the next financial plan. Project Effect on the Operating Budget The ongoing program of replacement of deteriorated and failing sewer mains will maintain the existing level of service with a minimum number of blockages. These projects will not have an appreciable effect on the Operating budget. Failure to complete these projects may negatively impact the operating budget as emergency repairs and maintenance requirements increase. Specific Collection System Project List 1995-% 1. Lift Station Pump Replacement $40,000 2. Fairview-Breck to Penny Lane $55,000 3. Broad -Highway 101 to Lincoln $30,000 $125,000 1996-97 4. Casa - Deseret to Lemon $186,000 5. Ella- Fixlinito Johnson $32,000 6. Descanso -San Adrian to El Cortez $25,000 7. Chorro -Leff to Islay $35,000 8. R/R Crossing - McMillan Easement $40,000 9. R/R Crossing - Pismo to San Luis Drive $40,000 10. Serrano Easement - Ramona to Broad $28,000 11. Grout Seal and Coat- Foothill,Madonna, Ho-Jo, &Tank Farm Lift Stations $48.000 $434,000