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HomeMy WebLinkAbout07/05/1995, 1 - 1995-96 HUMAN RELATIONS COMMISSION GRANTS-IN-AID FUNDING RECOMMENDATIONS �I�iIII�M�INlllll��lpIwIIII��I "1 MEEfIN�Y= TE;� II'�II C o san Luis osispo ITEM NUMBER: = COUNCIL AGENDA REPORT FROM: Ann Slate, Personnel Director Prepared by: Jill Sylvain, Personnel Analys� SUBJECT: 1995-96 Human Relations Commission Grants-In-Aid Funding Recommendations CAO RECOMMENDATIONS: 1. Consider recommendations from the Human Relations Commission for Grants-In-Aid funding and determine the appropriate level of City support for 1995-96. 2. Adopt a resolution authorizing staff to develop and execute agreements with each Grants-In-Aid recipient as outlined in Exhibit "A" and inclusive of any modifications made by Council during the public hearing. DISCUSSION: Background In January of this year, the Human Relations Commission (HRC) began its annual Grants-In-Aid process. Notices advertising the availability of grant monies for local service organizations that provide human and social services in the City were placed in the Telegram-Tribune. In addition, prior year grant recipients were sent. notices advising them of the 1995-96 Grants-In-Aid process. A workshop was subsequently held for.all prospective applicants-to review the changes to the grant application, reiterate the HRC's expectations for application content and format, and answer any questions of applicants. Completed Grants-In-Aid applications were due to the City in February. The HRC received thirty applications, with total requests for funding exceeding $165,000 (this compares to thirty-two applications requesting over $166,400 in 1994-95). The 1995-96 grant applications are available for Council review in the City Clerk's Office. Review Process Upon receiving the grant applications, the HRC convened a subcommittee to thoroughly review the applications and formulate preliminary grant recommendations. The subcommittee's preliminary recommendations were then presented to the full Commission for action during the HRC's regular April meeting. During the April meeting, the Commission reviewed the subcommittee's recommendations, modified them as necessary to reflect group consensus, and set a public hearing to present the recommendations to the applicant agencies. city of San LUIS OBISPO COUNCIL AGENDA REPORT Pae z With respect to the 1995-96 process, the Grants-In-Aid subcommittee was composed of Randy Baudendistel (who served as chair), Mike Multari and Joan Lawrence. In conducting their review, the subcommittee evaluated the applications against the Council-adopted HRC Grants-In-Aid criteria (See i Attachment 2) and the Council-approved Human Needs Assessment findings (See Attachment 3). Fundina Recommendations A public hearing was subsequently held in late April to formally present the Commission's 1995-96 Grants-In-Aid recommendations to the applicant agencies. During this meeting, all applicants were given an opportunity to address the HRC regarding their recommendations. The hearing lasted approximately 1/2 hour and went smoothly. As a result, the HRC unanimously adopted their recommendations as presented and directed staff to forward them to the Council for consideration. Specifically, the HRC's 1995-96 Grants-In-Aid recommendations: • Total $84,700. The Preliminary Financial Plan (PFP) includes $86,800 for Grants-In-Aid. If the PFP and the HRC requests are approved by the Council as recommended, this will leave a "reserve" of $2,100 for 1995-96 which can be allocated by the HRC to meet Grants-In-Aid unanticipated needs. • Provide funding to all 30 agencies; grants range from $500 to $8,000. • Provide funding to one new agency (United Cerebral Palsy). • Attempt to maintain funding to those agencies that serve the top listed needs in the Human Needs Assessment. • Provide slightly increased levels of funding (a total of $2,900) to various agencies because three agencies (Big Brothers/Big Sisters, EOC Child Care Connection and the Food Bank Coalition) did not apply this year for funding. In addition, the Mental Health Association asked for less funding than in the prior year. A more detailed discussion of the individual grant recommendation can be found in Attachment 01 0. Contracts Upon Council adoption of grant amounts, staff will enter into contracts with each of the qualified organizations. Each contract is then monitored by the HRC and staff throughout the year. /-v2 4IIRIM�n��dCity of san uaiS OBI SPO bOUNCIL AGENDA REPORT Page 3 FISCAL IMPACT: The PFP for 1995-97 contains $86,800 for Human Relations Commission's Grants- In=Aid Program in 1995-96. ATTACHMENTS: Resolution Attachment "-1" Summary of Grants-in-Aid recommendations .Attachment "2" - Grants.-In-Aid. Criteria .Attachment "3" - Human Needs Assessment Priorities Hacr A.'C-" RESOLUTION NO. (1995 SERIES) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO AUTHORIZING FUNDING TO THIRTY AGENCIES IN THE AMOUNT OF $84,700 FOR FISCAL YEAR 1995-96 THROUGH THE HUMAN RELATIONS COMMISSION WHEREAS, the City of San Luis Obispo supports non-profit agencies which provide human and social services to the residents of the City of San Luis Obispo through its annual Grants-In-Aid process; and WHEREAS, funding for the Human Relations Commission Grants-In-Aid program has been included in the 1995-97 Financial Plan for the City of San Luis Obispo: NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows: SECTION 1 . That certain agencies attached hereto and marked Exhibit "A" shall be provided funding as is designated in the same attachment. SECTION 2. The staff is directed to prepare a contract for each agency identified in Exhibit "A" and the CAO is authorized to execute such contracts. Upon motion of , seconded by and on the following roll call vote: AYES: NOES: ABSENT: �-7 Resolution No. Page 2 the foregoing resolution was passed and adopted this day of , 1995. MAYOR ALLEN SETTLE ATTEST: Diane Gladwell, City Clerk APPROVED AS TO FORM AND CONTENT: '"vviGu4 f� C�LkWA40 Jeff Jo gensen, City Attorney HRC.G"ES MIBIT "A" HUMAN RELATIONS COMMISSION GRANTS-IN-AID FUNDING BY AGENCY ADOPTED REQUESTED ADOPTED REQUESTED RECOMMENDED AGENCY 1993-94 1994-95 1994-95 1995-96 1995-96 Ad Care Association $ 2,000 $ 2,000 $ 2,000 $ 2,500 $.2,000 Aids Support Network 1,000 6,500 1,200 4,500 1,800 ALPHA 1,000 2,500 1,000 2,500 1,000 American Red Cross 4,200 8,000 4,200 8,000 4,200 Big Brothers/Big Sisters -0- 1,000 500 -0- -0- Camp Fire Council 1,000 3,000 1,000 3,814 1,000 Caring Callers 450 750 450 1,000 450 Casa Solana 5,000 10,000 5,000 7;000 5,000 Child Development Center 7,500 9,000 7,500 9,000 7,500 Easter Seals 1,500 3,500 1,500 3,500 1,500 EOC Child Care Connection 1,000 4,000 1,000 -0- -0- EOC Family Planning 3,000 3,000 3,000 3,000 3,000 EOC Senior Health Screening 2,700 2,844 2,800 3,000 2,800 Family Services Center 4,000 6,000 4,000 6,000 4,000 Food Bank Coalition 1,000 2,500 1,000 -0- -0- Grass Roots II 3,000 8,945 3,100 8,183 3,500 Hospice 4,200 8,000 4,200 8,000 4,200 Hotline 3,100 5,000 3,200 5,000 3,300 Life Steps 1,000 4,000 1,000 3,400 1,000 Literacy Council 1,500 6,000 1,500 6,000 1,700 Long Term Care Ombudsman 1,200 1,750 1,200 3,000 1,400 Mental Health Association . -0- 5,000 5,000 4,600 4,600 Middle House 3,100 10,000 3,200 10,000 3,500 Poly Pals 500 750 500 75b 500 Rape Crisis 5,500 8,300 5,500 6,500 5,800 RSVP 600 800 500 1,000 500 Salvation Army 12,000 25,000 8,000 30,000 8,000 Senior Nutrition Program -0- 2,858 1,000 3,255 1,000 Senior Peer Counseling 1,650 1,650 1,650 2,000 1,700 SLO Legal Alternative -0- 1,020 500 2,850 500 United Cerebal Palsy -0- -0- -0- 3,941 500 Voices for Children 500 750 500 750 750 Women's Shelter 8,000 12,000 .8,000 12,000 8,000 TOTAL $84,700 $166,417 $84,700 $165,043 $84,700 ATTACHMENT "1" HUMAN-RELATIONS CC)MMISSION 1995-96 GRANT S4N-AID RECOWMENDAT1ONS /'7 1. AD CARE ASSOCIATION 1994-95 Grant Amount: $2,000 1995-96 Request: $2,500 1995-96 Subcommittee Recommendation: $2,000 Ad Care is requesting $2,500 to fund additional day care/respite for the frail elderly living in San Luis Obispo. The Committee is recommending a grant of $2,000. Recommended funding is consistent with the prior year and will allow the organization to fund a portion of the expenses identified in their proposal. In addition these funds serve as a local match for State funds. 2. AIDS SUPPORT NETWORK 1994-95 Grant Amount: $1,200 1995-96 Request: $4,500 1995-96 Subcommittee Recommendation: $1,800 Aids Support Network is requesting $4,500 to expand and promote the educational outreach programs, to expand its in-house resource library and obtain larger office space. Aids Support Network provides support to those diagnosed with Aids or HIV disease, as well as their families. Recommended funding of $1,800 is up from the prior year and will allow the organization to fund a portion of the expenses identified in their proposal. 3. ALPHA 1994-95 Grant Amount: $1,000 1995-96 Request: $2,500 1995-96 Subcommittee Recommendation: $1,000 Alpha is requesting $2,500 to continue and expand a Housing Assistance program which the City has partially funded since 1991. The Committee is recommending a grant of $1,000. Recommended funding is consistent with the prior year and will allow the organization to fund a portion of their housing assistance program. 4. AMERICAN RED CROSS 1994-95 Grant Amount: $4,200 1995-96 Request: $8,000 1995-96 Subcommittee Recommendation: $4,200 The American Red Cross is requesting$8,000 to support their ongoing Disaster Assistance,five Disaster Action Teams, Service to Military Families, and Health and Safety Programs. The Committee is recommending a grant of $4,200. Recommended funding is consistent with the prior year and will allow the organization to fund a portion of the expenses identified in their proposal. 1 p �O 5. CARING CALLERS 1994-95 Grant Amount: $ 450 1995-96 Request: $1,000 1995-96 Subcommittee Recommendation: $ 450 Caring Callers is requesting $1,000 to fund ongoing operations of their program which provides a free visiting service to frail, isolated, homebound seniors in San Luis Obispo. City funds are used to provide a local match for federal funds. The Committee is recommending a grant of $450. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 6. CAMP FIRE COUNCIL 1994-95 Grant Amount: $1,000 1995-96 Request: $3,814 1995-96 Subcommittee Recommendation: $1,000 The Camp Fire Council is requesting $3,814 to continue a day camp/care program at a reduced fee for children in San Luis Obispo. Requested monies will be used to market the program, purchase supplies, and subsidize lower income participant fees. The Committee is recommending a grant of$1,000. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 7. CASA SOLANA 1994-95 Grant Amount: $5,000 1995-96 Request: $7,000 1995-96 Subcommittee Recommendation: $5,000 Casa Solana is requesting $7,000 to support ongoing operations of providing a recovery home for alcoholic or drug dependent women by offering a safe, social-model living environment. The Committee is recommending a grant of $5,000. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 8. SAN LUIS OBISPO CHILD DEVELOPMENT CENTER 1994-95 Grant Amount: $7,500 1995-96 Request: $9,000 1995-96 Subcommittee Recommendation: $7,500 The San Luis Obispo Child Development Center is requesting $9,000 to purchase materials and supplies for their child abuse prevention/intervention program. The Committee is recommending a grant of $7,500. This will allow the organization to fund a majority of the materials and supplies identified in their proposal for their child abuse prevention/intervention program. The funds are also used to provide a local match for funds from the Office of Child Abuse Prevention. 2 �- 9 9. EASTER SEALS 1994-95 Grant Amount: $1,500 1995-96 Request: $3,500 1995-96 Subcommittee Recommendation: $1,500 Easter Seals is requesting $3,500 to help fund gaps in the medical and emergency needs of adults and children with disabilities or potentially disabling conditions. The Committee is recommending a grant of $1,500. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 10. EOC FAMILY PLANNING 1994-95 Grant Amount: $3,000 1995-96 Request: $3,000 1995-96 Subcommittee Recommendation: $3,000 The EOC Family Planning is requesting $3,000 to continue its "Forty Wonderful Project" which provides basic reproductive health screening (pap smears, mammograms, etc.) to low income women. The Committee is recommending a grant of $3,000. Recommended funding is consistent with the prior year and will allow the EOC to fund the expenses identified in their proposal for the "Forty Wonderful Project". Funds will also be used as a local match to leverage other funding. 11. EOC SENIOR HEALTH SCREENING 1994-95 Grant Amount: $2,800 1995-96 Request: $3,000 1995-96 Subcommittee Recommendation: $2,800 EOC Senior Health Screening is requesting $3,000 to fund slightly over four units of service to 556 seniors in the form of health screening tests, counseling, and referral services. The Committee is recommending a grant of $2,800. Recommended funding is consistent with the prior year and will allow the EOC to provide a majority of the service units requested. 12. FAMILY SERVICES CENTER 1994-95 Grant Amount: $4,000 1995-96 Request: $6,000 1995-96 Subcommittee Recommendation: $4,000 The Family Services Center is requesting $6,000 to fund ongoing operations in connection with providing personal, marital, and family counseling to low and middle income families in San Luis Obispo. The Committee is recommending a grant of $4,000. Recommended funding is consistent with the prior year and will allow the organization to fund a majority of the expenses identified in the proposal. . 3 13. GRASS ROOTS II 1994-95 Grant Amount: $3,100 1995-96 Request: $8,183 1995-96 Subcommittee Recommendation: $3,500 Grass Roots II is requesting $8,183 to fund rent, telephone, and utility expenses associated with their Program. Grass Roots If provides food, clothing, and crisis intervention to those that do not qualify for aid from other traditional social service agencies (those that "slip through the cracks"). The Committee is recommending a grant of $3,500 which is slightly higher than the prior year and will fund a portion of the program's fixed expenses (rent, telephone, utilities, etc.). 14. HOSPICE 1994-95 Grant Amount: $4,200 1995-96 Request: $8,000 1995-96 Subcommittee Recommendation: $4,200 Hospice is requesting a grant of $8,000 to fund ongoing operations of their program for providing in-home care to the terminally ill individual and group counseling, children's programs, professional training and education. The Committee is recommending a grant of $4,200. Recommended funding is consistent with the prior year and will fund a portion of the expenses identified in their proposal. 15. HOTLINE 1994-95 Grant Amount: $3,200 1995-96 Request: $5,000 1995-96 Subcommittee Recommendation: $3,300 Hotline is requesting $5,000 to fund ongoing operational costs associated with providing a twenty-four hour crisis intervention hotline (such as rent, telephone, volunteer training, and postage costs). The Committee is recommending a grant of $3,300 which is slightly higher than the prior years funding. Recommended funding will allow Hotline to fund a portion of the expenses identified in their proposal. 16. LIFE STEPS FOUNDATION 1994-95 Grant Amount: $1,000 1995-96 Request: $3,400 1995-96 Subcommittee Recommendation: $1,000 Life Steps is requesting $3,400 to continue support of a child development educational program geared toward children of female recovering alcoholics. The Committee is recommending a grant of $1,000 and will allow them to fund a portion of expenses identified in their proposal. 4 17. SAN LUIS OBISPO LITERACY COUNCIL 1994-95 Grant Amount: $1,500 1995-96 Request: $6,000 1995-96 Subcommittee Recommendation: $1,700 The San Luis Obispo Literacy Council is requesting $6,000 to purchase equipment and software to continue to support a downtown computer learning center. The Committee is recommending a grant of $1,700 which is slightly higher than the prior years funding. Recommended funding will allow the Literacy Council to purchase a portion of the equipment needed to continue their program. 18. LONG TERM CARE OMBUDSMAN SERVICES OF SAN LUIS OBISPO 1994-95 Grant Amount: $1,200 1995-96 Request: $3,000 1995-96 Subcommittee Recommendation: $1,400 Long Term Care Ombudsman Services is requesting $3,000 to fund volunteer recruitment, training costs, and community education: The Long Term Care Ombudsman Services include ensuring that quality care is provided to residents of long term care facilities, providing long term care placement information to the community and training reporters of suspected elder and dependent adult abuse. The Committee is recommending a grant of $1,400 which is slightly higher than the prior years funding. Recommended funding will allow the organization to fund the majority of the expenses identified in their proposal. 19. MIDDLEHOUSE 1994-95 Grant Amount: $ 3,200 1995-96 Request: $10,000 1995-96 Subcommittee Recommendation: $ 3,500 Middlehouse is requesting $10,000 to support the ongoing operating of providing a recovery home for alcoholics and drug dependent men. The committee is recommending a grant of $3,500 which is higher than the prior years funding. Recommended funding will allow the organization to fund part of the expenses identified in their proposal. 20. MENTAL HEALTH 1994-95 Grant Amount: $5,000 1995-96 Request: $4,600 1995-96 Subcommittee Recommendation: $4,600 Mental Health is requesting $4,600 to expand the growing capabilities of the Growing Grounds Farm which provides "on the job" vocational training to the persistently mentally disabled. Recommended funding in the amount of $4,600 is consistent with the prior year and will allow the group to fund a majority of the expenses identified in their proposal. 5 �"/CZ 21. POLY PALS 1994-95 Grant Amount: $ 500 1995-96 Request: $ 750 1995-96 Subcommittee Recommendation: $ 500 Poly Pals is requesting $750 to fund ongoing expenses (e.g., advertising and printing costs) associated with providing a "big brother/big sister" organization using college students as volunteers. The committee is recommending a grant of $500 which will allow Poly Pals to fund a majority of the expenses identified in their proposal. 22. RAPE CRISIS 1994-95 Grant Amount: $5,500 1995-96 Request: $6,500 1995-96 Subcommittee Recommendation: $5,800 Rape Crisis is requesting $6,500 to fund a portion of ongoing support costs (such as rent and utilities expenses) associated with providing twenty-four hour assistance to rape victims and their families. The Committee is recommending a grant of$5,800 which is slightly higher than prior year grant funding. The funds enable Rape Crisis to leverage other funding from the office of Criminal Justice. 23. RSVP 1994-95 Grant Amount: $ 500 1995-96 Request: $1,000 1995-96 Subcommittee Recommendation: $ 500 The Retired Senior Volunteer Program (RSVP) is requesting a grant of $1,000 to fund costs associated with volunteer recruitment. Recommended funding of $500 is consistent with the prior year and will allow the group to fund a portion of expenses as identified in their proposal. The funds will assist RSVP in meeting the local match to retain their federal grant. 24. SALVATION ARMY 1994-95 Grant Amount: $ 8,000 1995-96 Request: $30,000 1995-96 Subcommittee Recommendation: $ 8,000 The Salvation Army is requesting $30,000 to support the direct services provided by the organization to the community (e.g., food, rental assistance, eviction prevention, bus tokens, transient lunches, etc.) The Committee is recommending a grant of $8,000. The recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 6 i-l3 25. SLID LEGAL ALTERNATIVE CORP. ISLOLAC) 1994-95 Grant Amount: $ 500 . 1995-96 Request: 82,850 1995-96 Subcommittee Recommendation: $ 500 SLO Legal Alternatives is requesting 82,850 to purchase supplies and equipment for the Conflict Resolution Program. The Committee is recommending a grant of 8500 to help fund a new program within the existing agency. 26. SENIOR NUTRITION PROGRAM 1994-95 Grant Amount: 81,000 1995-96 Request: $3,255 1995-96 Subcommittee Recommendation: 81,000 Senior Nutrition is requesting $3,255 for food, supplies and rent. The funds will assist to provide meals at the Anderson Hotel and Springfield Baptist Church and through delivery of meals to the homebound elderly of the SLO community. The Committee is recommending a grant of $1,000. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 27. SENIOR PEER COUNSELING 1994-95 Grant Amount: 81,650 1995-96 Request: $2,000 1995-96 Subcommittee Recommendation: $1,700 Senior Peer Counseling is requesting 82,000 to fund ongoing operating their program that trains senior volunteers to be peer counselors of other seniors. The program will serve the psychological needs of seniors suffering from mild to moderate disorders, such as depression or anxiety. The Committee is recommending a grant of$1,700. Recommended funding is consistent with the prior year and will allow the group to fund a portion of the expenses identified in their proposal. 28. UNITED CEREBRAL PALSY 1994-95 Grant Amount: -0- 1995-96 Request: $3,941 1995-96 Subcommittee Recommendation: $ 500 United Cerebral Palsy is requesting $3,941 to purchase a computer system which would allow staff more time to provide direct services to the families they serve. Currently all the office work is being done manually. The Committee is recommending a grant of 8500. This is the first year United Cerebral Palsy has requested funds. 7 29. VOICES FOR CHILDREN 1994-95 Grant Amount: $ 500 1995-96 Request: $ 750 1995-96 Subcommittee Recommendation: $ 750 Voices for Children is requesting $750 for training supplies and resource books for their library. Voices for Children recruits, trains and supervises volunteers to assist neglected and abused children in dependency proceedings in the Juvenile Court. The Committee is recommending a grant of $750 which is higher than the prior year and will allow the group to fund a majority of their expenses identified in their proposal. 30. WOMEN'S SHELTER 1994-95 Grant Amount: $ 8,000 1995-96 Request: $12,000 1995-96 Subcommittee Recommendation: $ 8,000 The Women's Shelter is requesting $12,000 to fund ongoing shelter program expenses. The Women's Shelter provides emergency shelter for women and children who are victims of domestic violence. The Committee is recommending a grant of $8,000 which is consistent with the prior year and will allow the group to fund the majority of their expenses identified in their proposal. This amount is also used to leverage other funding. MMMA66ree 8 ,;CHMENT 2 HUMAN RELATIONS COMMISSION GRANTS-IN-AID CRITERIA FOR FUNDING 1. Applicant agencies must offer their services to all residents of San Luis Obispo, regardless of race, religion, ethnic background, mental or physical handicap, sexual orientation, or other socio-economic factors. 2. Applicant proposals must be compatible with the current goals and objectives of the Human Relations Commission and of the Grants-in-Aid program itself. These goals and objectives will be discussed in detail at the applicant information workshop. 3. Applicant proposals that request funding for staffing will not be considered. Grants-in-Aid funding is available for non-staffing related costs that are needed in connection with providing an agency's services. 4. Applicant agencies must possess and demonstrate the managerial and fiscal competence to effectively carry out the proposed program. 5. Applicant agencies must provide direct services to City residents and offer a clear description of how City funds will be used in those efforts. 6. Applicant agencies must secure funding from a variety of sources other than the City of San Luis Obispo. 7. Applicant agencies must demonstrate a high level of cooperation with existing related programs and other community resources. 8. Applicant agencies must demonstrate a high level of volunteer participation. 9. Applicant agencies must demonstrate a high level of financial need. ATTACHMENT 3 SUMMARY OF FINDINGS 1. . NOT ENOUGH AFFORDABLE HOUSING 2: HOMELESSNESS 3. UNEMPLOYMENT 4. LACK OF AFFORDABLE MEDICAL AND MENTAL HEALTH CARE 5. DRUG AND ALCOHOL ABUSE PROBLEMS S. LACK OF AFFORDABLE, QUALITY CHILD CARE 7. -TEEN PREGNANCY (PROBLEMS ARE RANKED WITH THE WORST AT THE TOP.) 1 i /�•/�