HomeMy WebLinkAbout07/19/1995, C-2 - CORPORATION YARD FUELING AND GATE CONTROL EQUIPMENT nIIN�INII�IIIII�III�iq�pUlT MEETI DAT
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iis COUNCIL AGENDA REPORT
FROM: Michael D. McCluskey, Public Works Director
Prepared by: David Elliott, Administrative Analyst��
SUBJECT: Corporation Yard Fueling and Gate Control Equipment
CAO RECOMMENDATION:
By motion appropriate $27,000 from the unappropriated balance of the general fund to a project
account for replacement of the fueling and gate control equipment at the Corporation Yard.
DISCUSSION:
In May 1995 the computer-operated fueling and gate control equipment at the Corporation Yard
started malfunctioning. The repair service informer] staff that this equipment was originally
manufactured in 1973 and must have been bought second-hand when the Corporation Yard was built
in 1984. Because of its age, parts are no longer available for this equipment, so the repair service
borrowed what was needed from a temporarily mothballed installation at another location. Permanent
repairs cannot be made, and the equipment is in marginal condition. There will be three
consequences if this equipment is not replaced and fails permanently in the near future:
1) If the fueling equipment failed completely, the City would have to buy fuel elsewhere at retail
prices, which are about 50 to 60 cents more per gallon. At 12,000 gallons of fuel used per
month on average, the City would spend at least $6,000 more each month.
2) It might be possible to run the fueling on manual override, but this procedure would leave the
fuel storage tanks running continuously. If someone forgot to turn off the manual override,
the pumps would continue running until they burned up and required expensive replacement.
3) Gates at the Corporation Yard will have to be secured with the equivalent of chains and
padlocks. Not only would this make general access difficult, but it would also hamper
emergency response.
With CAO approval, staff advertised for bids with a scheduled bid opening on July 19, 1995.
FISCAL IMPACT:
The estimated cost of this equipment is $27,000. Staff recommends appropriating this amount from
the unappropriated balance of the general fund.