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Home My WebLink About07/19/1995, C-7 - MARSH STREET RECONSTRUCTION AND STORM DRAIN IMPROVEMENT PROJECT: NIPOMO TO SANTA ROSA, SPECIFICATION NO. 95-32. ��IIII�YII�WIIIII�OIIAIIlulll city MEETING DATE: NIN II Ciof San 1(,(IS Q$ISpQ July 19, 1995 am COUNCIL AGENDA REPORT ITEM "U 9E FROM: Michael D. McCluskey, Public Works Directo f� Prepared by: Barbara Lynch, Civil Engineer SUBJECT: Marsh Street Reconstruction and Storm Drain Improvement Project: Nipomo to Santa Rosa, Specification No. 95-32. CAO RECOMMENDATION: By motion, 1) Approve specifications for "Marsh Street Reconstruction and Storm Drain Improvement Project: Nipomo to Santa Rosa, Specification No. 95-32 2) Authorize staff to advertise for bids; and 3) Authorize the CAO to award the contract if the lowest responsible bid is within the engineer's estimate. DISCUSSION: The Marsh Street Reconstruction Project was approved as a 1994/95 Mid-year Budget Request. The project was viewed as necessary to improve the road surface and provide for a smoother ride. The project includes the installation of some needed storm drain facilities and waterline improvements, preventing future traffic disruptions and unsightly pavement cuts and trench repairs. Additionally, bulbouts and textured crosswalks identified on the Conceptual Downtown Plan will be built. The project was originally to be completed by staff. However, the project was delayed due to staffs work on emergency storm projects and the consulting firm of Willdan Associates was hired to complete the project design. Using consultant services allows the project to be designed, bid and constructed prior to Thanksgiving rather than next spring. Because of the Thanksgiving time constraint and the overall size of the project, the contractor will need at least two crews working simultaneously. The rush nature of the construction to meet this schedule will require the presence of two inspectors full time. Staff will be working concurrently on the Elks Lane bridge construction which requires one full time staff inspector as a condition of the Federal funding. The City's other inspector will be responsible to watch the remaining construction projects City wide with some assistance from office staff. For this reason it will be necessary to contract for inspection. Staff feels the consultants doing the design would be the most appropriate people to provide inspection services. They would be most familiar with the plans and have a direct line of communication with the designers. This would minimize delays and allow the construction to proceed in a timely manner. CONCURRENCES: The Community Development Department is reviewing this project for environmental clearance. FISCAL IMPACT: tie preliminary Engineer's Estimate for construction is $ 746,000. The estimated cost for inspection -rvices is $ 55,000. The consultant expects to have a more detailed estimate and more refined set of plans and specifications available just prior to the Council meeting. C' 7 '"�� i��IIIIII�Ii► ►��III city of San lues OBISpo Hii% COUNCIL AGENDA REPORT The original budget request (Mid-year Budget Review for fiscal year 1994-'95, pages D-15 through D-18), identified the installation of the bulbouts as part of the implementation of the Downtown Conceptual Plan. The installation of textured crosswalks, also identified in the plan, was postponed until such time as utility projects could be completed. The Utilities Department has now budgeted for the completion of their projects in this area which allows us to proceed with the textured walks. This is expected to add some cost to the project. However, by doing this work now, there will be no need to cut into the street at a future date as suggested in the budget proposal. Proiect Component/ Funding Sources: Budget Engineer's Estimate Contingencies Total Water System Construction $ 120,000 $ 95,000 $10,000 $ 105,000 Fire Lateral Installation $ 80,000 $ 51,000 $ 5,000 $ 56,000 Inspection $ 0 $ 10,000 $ 1,000 $ 11,000 Sidewalk Ramps/ CDBG Funds $ 150,000 $ 20,000 $2,000 $ 22,000 Inspection $ 0 $ 2,000 $ 0 $ 2,000 Paving, Bulbouts, Crosswalks $ 560,000 $ 580,000 $58,000 $ 638,000 Inspection $ 0 $ 43,000 $ 4,000 $ 47,000 Total Project: $ 9109000 $ 881,000 Although the estimated total construction cost is $ 19,000 less than the total amount budgeted, money available in the water and CDBG funds cannot be used for additional general fund expenses, which amount to an estimated $ 125,000. These general fund expenses include the additional textured walks at $ 62,000, additional inspection at $ 47,000, and additional general construction at $ 16,000. Additional amounts needed for these purposes will come from the Street Reconstruction and Resurfacing project budget. The consultant has proposed a substantially modified ramp which will meet ADA requirements. This will reduce the cost associated with ramp construction and therefore the amount of CDBG funds which can be used on the project. Staff will return to Council to have the unused portion reallocated after completion of the project. ATTACHMENT: Specifications will be available in the Council office for review on July 12. mmanessmav C" 7 ,001 MEETING AGENDA DATE?-_/tkinm # MEMORANDUM July 6, 1995 TO: Council Colleagues FROM: Dave Romero SUBJECT: Parking Structures I have observed on numerous occasions over the past several months that the Marsh Street Parking Structure is full. This indicates that the parking structure is a great success, which had been hoped for. The heavy use of this structure is caused by the Downtown Center and the fact that there is 90 minutes of free parking prior to a charge. I believe it is now time for the City to consider the possibility of reducing the 90 minutes free parking to 60 minutes free parking. This will provide for more turnover, should make more parking available, might preclude or delay a rate increase, or might allow reduction of some parking rates. It might also make more money available for development of additional parking within the downtown. I suggest that this matter be referred to staff, with a report back to the City Council after it has been adequately reviewed with the BIA and the Chamber of Commerce. a TO: Dodie Williams, BIA City Council Liaison FROM: Pam Copeland, BIA "A Taste of San Luis" Co-Chair DATE: June 10, 1995 RECEIVED RE: Downtown Trolley JUL i U IYm CITY COUNCIL SAN I nie nalcoo eA The Downtown Business Improvement Association is having our third annual "A Taste of San Luis" on September 13, 1995. The event is held under the stars in Mission Plaza, and is a sampling of the area's finest chefs and wineries. The funds raised are for the continued beautification of Downtown San Luis Obispo, our community's heart, pulse and core. To keep congestion and pollution to a minimum we offer shuttle service from the parking structure to the event. In the past we have used a limo service. However, we feel a change is in order. Our request is to use the downtown trolley for this service. Usage of the trolley enables us the ability to carry more people to and from the event at one time. The trolley also affirms downtown's flavor while putting less pollution in the air. The savings will also enhance the event's revenue allowing more beautification improvements for "our" Downtown San Luis Obispo. I have spoken with Harry Watson from the City. He was both helpful and positive. He said we would need Council approval to use the trolley. He pointed out that the trolley could only be used for City sponsored events and that the cost of the driver's time may be an issue. I don't believe these concerns to be a problem. I assume we qualify since as an advisory committee we are part of the City structure. And, as far as the financial burden of the driver's time, this will come from the event revenue and be no expense to the City. We look forward to hearing from you with the Council's response. Please give me a call with any questions or concerns. Thank you for your help. P.O. BOX 1402 • SAN IUIS OBISPO, CA 93406 • (805) 541-0286 r r `ETIN AGENDA July 10, 1995 DATE'1-�-�=�ITEM # COMM. �r MEMORANDUM TO: Council Colleagues FROM: Dodie Williams SUBJECT: REQUEST FOR USE OF TROLLEY The Council has been asked to allow use of a trolley to transport visitors to and from "A Taste of San Luis" on 9/13/95. This is the most important fundraiser the downtown BIA has each year and I feel the use of the trolley is highly appropriate. The event will pay for the driver's time and any other costs the transit manager feels are warranted. This solution is also evidence of the BIA's interest in keeping vehicles off the street and, therefore less traffic and pollution for our City. I would ask Council to approve this request. /ss Attachment c: John Dunn Mike McCluskey Harry Watson R ; i GENOA 7 DATE ITEM #_vim MEMORANDUM July 19, 1995 To: City Council Members Via: John Dunn From: Michael McCluskey, Public Works Director]j 5 Subject: Council Agenda Item C-7 for July 19, 1995 meeting Marsh Street Reconstruction 11:30 A.M. The Consultants working on the Marsh Street Reconstruction project design are expecting to have a revised set of plans to Engineering at 5:00 P.M. today. Additionally, a refined estimate will be available this afternoon. The estimate and the plans will be directed to Council just as soon as they are received in Engineering. The consultant is also recommending that a $5000 per day "bonus" be included in the project specifications with a maximum bonus of $25,000 for completing-the project early. Should the project bids be received and not require additional funding by the Council the CAO will award the project as standard, including the bonus. Should supplemental funding be necessary staff will return to the City Council with such a request. F—ZLI CDD DIR FIN DIR❑ FIRE CHIEF❑ PAY DIR'p pOLICE CHF❑ REG DIRO UTIL DIR❑ PERS DIR RECEIVE [) JUL 1 91995 CITY CLERK SAN LUIS OBISPO,r-� MEETING AGENDA DA' ' ITEM # MEMORANDUM July 19, 1995 R ;❑ CC DIR --FIN DIR To: City Council Members 19 1995 ❑ E'CHIEF Via: John Dunn JUL rOMG RNEY rpwDIR From: Michael McCluskey CITY COUNCIL' RKKAIG ❑ POLICE CHF ' ceN m� r%osenn ne TTEAM ❑ REC DIR Subject: Council Agenda Item C-7 for July 19, 1995 meeting F ❑ unl DIRMarsh Street Reconstruction . ❑ PERSDIR The following information identifies the changes in the preliminary estimate prepared by the Consultant Willdan Associates, for the Agenda Report and the refined estimate prepared today for bidding purposes. PRELIMINARY ESTIMATE IN AGENDA REPORT: Prowect Component/ Funding Sources: Budget Engineer's Estimate Contingencies Total Water System Construction $ 120,000 $ 95,000 $10,000 $ 105,000 Fire Lateral Installation $ 80,000 $ 51,000 $ 5,000 $ 56,000 Inspection $ 0 $ 10,000 $ 1,000 $ 11,000 Sidewalk Ramps/ CDBG Funds $ 150,000 $ 20,000 $2,000 $ 22,000 Inspection $ 0 $ 2,000 $ 0 $ 2,000 Paving, Bulbouts, Crosswalks $ 560,000 $ 580,000 $58,000 $ 638,000 Inspection $ 0 $ 43,000 $ 4,000 $ 47,000 Total Project: $ 910,000 $ 881,000 ENGINEER'S ESTIMATE FOR BIDDING: (Changes are in bold) Project Component/ Funding Sources: Budget Engineer's Estimate Contingencies Total Water System Construction $ 120,000 $ 95,000 $10,000 $ 105,000 Fire Lateral Installation $ 80,000 $ 51,000 $ 5,000 $ 56,000 Inspection $ 0 $ 10,000 $ 1,000 $ 11,000 Sidewalk Ramps/ CDBG Funds $ 150,000 $ 32,000 $3,000 $ 35,000 Inspection $ 0 $ 2,000 $ 0 $ 2,000 Paving, Bulbouts, Crosswalks $ 560,000 $ 595,000 $59,000 $ 6549000 Inspection $ 0 $. 43,000 $ 4,000 $ 47,000 Bonus $ 0 $ 25,000 $ 0 $ 25,000 Total Project: $ 910,000 $ 935,000 Any additional amounts needed for construction will come from the Street Reconstruction and Resurfacing project budget.