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City of San Luis Obispo Report of Findings Draft 02-05-24 revised
COMPREHENSIVE CITYWIDE USER FEE STUDY CITY OF SAN LUIS OBISPO, CA Revised Draft Report February 5, 2024 © 2024 MGT Consulting Group 3600 American River Drive, Suite 150 Sacramento, CA 95864 916.276.8807 mgtconsulting.com City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 1 City of San Luis Obispo, California C OMPREHENSIVE C ITYWIDE U SER FEE STUDY DRAFT REPORT FEBRUARY 5, 2024 TABLE OF CONTENTS CHAPTER 1. EXECUTIVE SUMMARY ............................................................................................................................. 3 INTRODUCTION ........................................................................................................................................ 3 STUDY SCOPE AND OBJECTIVES ............................................................................................................... 3 CHAPTER 2. SUMMARY OF FINDINGS ........................................................................................................................ 4 USER FEE FINANCIAL OVERVIEW .............................................................................................................. 4 METHODOLOGY ....................................................................................................................................... 6 LEGAL, ECONOMIC & POLICY CONSIDERATIONS ...................................................................................... 7 CHAPTER 3. ANALYSIS HIGHLIGHTS ......................................................................................................................... 10 BUILDING & SAFETY................................................................................................................................ 10 ENGINEERING ......................................................................................................................................... 14 FIRE…… ................................................................................................................................................... 15 GENERAL GOVERNMENT ........................................................................................................................ 16 PARKS AND RECREATION ....................................................................................................................... 17 PLANNING .............................................................................................................................................. 18 CANNABIS ............................................................................................................................................... 19 POLICE….................................................................................................................................................. 20 PUBLIC WORKS ....................................................................................................................................... 20 UTILITIES ................................................................................................................................................. 21 CHAPTER 4. PEER COMPARISON SURVEY ............................................................................................................... 22 CHAPTER 5. RECOMMENDATIONS............................................................................................................................ 23 TABLE OF CONTENTS, continued City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 2 APPENDIX A - USER FEE RESULTS ............................................................................................................................... 23 BUILDING ................................................................................................................................................ 24 ENGINEERING ......................................................................................................................................... 31 FIRE..... .................................................................................................................................................... 39 GENERAL SERVICES ................................................................................................................................. 51 PARKS AND RECREATION ....................................................................................................................... 54 PLANNING .............................................................................................................................................. 59 POLICE .................................................................................................................................................... 63 PUBLIC WORKS ....................................................................................................................................... 66 UTILITIES ................................................................................................................................................. 68 APPENDIX B – PEER COMPARISON SURVEY RESULTS ....................................................................................... 71 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 3 CHAPTER 1. EXECUTIVE SUMMARY Introduction MGT Consulting Group (MGT) is pleased to present the City of San Luis Obispo with this summary of findings for the recently completed comprehensive citywide user fee study. The City contracted with MGT to perform a citywide user fee study using fiscal year 2023-2024 budgeted figures, staffing and operational information. The current fees listed in this study represent the fees being charged at the beginning of this study. The last user fee study was completed in 2017. In the interim, fees were adjusted by annual changes in the Consumer Price Index. A comprehensive analysis is conducted every five years to determine if any fees need to be adjusted beyond the annual inflator. This report is the culmination of an extensive study conducted by MGT in collaboration with the City’s management and staff. MGT would like to take this opportunity to gratefully acknowledge all management and staff who participated in this project for their efforts and coordination. Their responsiveness and continued interest in the outcome of this study contributed greatly to its success. Study Scope and Objectives The study included a review of development related fee for service activities within the following areas: • Building • Engineering • Fire • General Government • Parks and Recreation • Planning and Cannabis • Police • Public Works • Utilities The goal for this study was to present a well-documented and defensible user fee study that would identify rates that would be used to recover billable costs for services and to develop user fees that comply with Proposition 26, Proposition 218 and other applicable City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 4 statutory requirements. It should be noted that many of the facility rentals can be based on market rate and therefore fall outside of the restrictions set by Proposition 26 and 218. The study was performed under the general direction of the Business Services and Administrative Manager. The primary goals of the study were to: • Define what it costs the City to provide the various fee-related services. • Determine whether there are any services where a fee should be collected. • Re-align fee amounts with the adopted cost recovery policies. The information summarized in this report addresses each of these issues and provides the City with the tools necessary to make informed decisions about any proposed fee adjustments. CHAPTER 2. SUMMARY OF FINDINGS User Fee Financial Overview The study's primary objective was to provide the City's decision-makers with the basic data needed to make informed pricing decisions. This report details the full cost of each service for which a fee is charged and presents proposed fees at 100% cost recovery levels. The fee analysis adheres to Proposition 26 which is based on the "estimated reasonable cost of providing a service". The exhibit below shows the annualized costs and revenues for the City’s user fees that were part of this analysis. The analysis was based on the average volumes from fiscal year 2022/2023. It is difficult to predict future revenues due to the fluctuation in the volumes and economic conditions. MGT has based the annual cost off of the individual full cost for each fee analyzed and then multiplied that cost by the average volumes. The results are shown below in Exhibit 1: City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 5 Exhibit 1 • Column A, User Fee Costs – This column represents what it is actually costing each of the departments to provide the annual user fee services based on the average volumes listed above. In total, this study evaluated $22,390,576 of costs to provide development related services. It is this amount that is the focus of this study and represents the total potential for user fee-related revenues for the city. • Column B, Current Revenues – This column represents what the city is currently recovering in revenue for these same services based on the average volumes listed above. Based on current fee recovery levels, the city receives fee-related cost recovery in the amount equal to $11,432,389 and is experiencing an overall 51% cost recovery level. The details of individual fees may be found in and in Appendix A of this report. User Fee Department (A) Full Cost User Fee Services (E) Increased Revenue Building 4,097,808$ 3,952,334$ 96% 145,474$ 4% 4,097,808$ 100% 145,474$ Engineering*2,114,280$ 1,372,852$ 65% 741,428$ 35% 2,114,280$ 100% 741,428$ Fire 1,301,320$ 962,996$ 74% 338,324$ 26% 978,623$ 75% 15,627$ General Government 388,259$ 533,154$ 137% (144,895)$ -37% 388,259$ 100% (144,895)$ Parks and Recreation 9,840,424$ 1,906,407$ 19% 7,934,017$ 81% 3,742,955$ 38% 1,836,548$ Planning / Cannabis 2,301,514$ 1,211,812$ 53% 1,089,702$ 47% 2,301,514$ 100% 1,089,702$ Police 250,213$ 356,254$ 142% (106,041)$ -42% 250,213$ 100% (106,041)$ Public Works 67,138$ 64,954$ 97% 2,184$ 3% 67,138$ 100% 2,184$ Utilities 2,029,620$ 1,071,626$ 53% 957,994$ 47% 1,858,829$ 92% 799,171$ Totals:22,390,576$ 11,432,389$ 51% 10,958,187$ 49% 15,799,619$ 71% 4,379,198$ Note: Annual cost does include all cross support costs from other departments. *Engineering includes costs include projects where the labor may have crossed multiple fiscal years as well as cross support from other departments or divisions. It is recommended that the focus be on the percentage of cost recovery and aligning the individual fees to the cost of services. (B) Current Revenue (C) Current Subsidy (D) Cost Recovery Policy Current Recommended City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 6 • Column C, Current Subsidy – This column shows the difference between what it is actually costing the city to provide services versus what is being recovered in revenue for these same services. Current fee levels recover 51% of full cost, leaving 49% or $10,958,187. This difference is being subsidized by other funding sources such as the general fund. This subsidy represents an opportunity for an updated and more focused cost recovery effort by the city for fee-related services. It should be noted that much of the subsidy is due to the Parks and Recreation recovery levels. • Column D, Recommended Recovery – This column shows the proposed cost recovery based on the City’s user fee recommendation would increase the specified fee revenue to $15,799,619. This would allow for an overall cost recovery level of 71%. Please note that the Engineering Division does contain revenues that the labor may cross over multiple years. This is discussed further under the Engineering highlights section of this report. • Column E, Increased Revenue – $4,379,198 in potential new revenue could be generated through aligning fees with the cost of services. Methodology A cost-of-service (user fee) study is comprised of two basic elements: ♦ Hourly rates of staff providing the service. ♦ Time spent providing the service. The product of the hourly rate calculation multiplies by the time spent yields the cost of providing the service. HOURLY RATES The hourly rate methodology used in this study takes the department/division’s cost minus any items to be excluded. Then divide the number of direct city staff to arrive at an average annual rate per FTE. This is then divided by the average direct hours available per FTE to determine the fully burdened hourly rate for each department/division analyzed. MGT’s hourly rate calculation methodology includes the following: Operating Expenditures and Indirect Cost Rate – MGT looked at the fiscal year 2023-2024 budgeted expenditures for each department/division and subtract any items to be excluded, such as overtime. This includes all indirect costs such as the indirect allocations from the City’s cost allocation plan. This creates our cost numerator in our formula. City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 7 Personnel Services Analysis – MGT conducted a series of meetings with staff from each department/division to identify every employee, by classification, who performs work directly in support of a fee related service or is indirect based on their role within the department. Indirect labor may include administrative, management, or those who play a support role in relation to the mission of the department. Fully Burdened Hourly Rates – The fully burdened hourly rate was calculated by taking the total operating expenditures (the numerator) and dividing that by the number of direct employees. This creates the average cost per employee. MGT then looked at each direct employee, which has a base number of hours of 2,080 per year, and reduced the hours by the average holiday, sick and vacation hours. The result is a base of 1,800 direct hours available per employee. Next, worked with each department/division to determine the average amount of training, meetings and administrative or supervisory hours spent per each employee. The reduction of these hours leaves the remaining employees’ direct hours available to provide services. The average direct hours are then divided into the average cost per employee which creates the average hourly rate per department/division. TIME SPENT Once the average fully burdened hourly rate for each department/division was developed, the next step in the process was to identify time spent to complete each task associated with all user fee services. FEE CALCULATIONS AND REVENUE PROJECTIONS Given this information, MGT was able to calculate the cost of providing each service, both on a per-unit and total annual basis (per-unit cost multiplied by annual volume equals total annual cost). As mentioned above, costs were calculated by multiplying per-unit time estimates by the hourly labor rate; additional operating expenses directly associated with certain services were also added in. Finally, if other departments or divisions provided support to certain user fee activities, this time was accounted for and added into the analysis as a crossover support activity. Full costs are then compared to current fees/revenues collected, and subsidies (or over-recoveries) are identified. User fee summaries by department may be seen in Appendix A of this report. Legal, Economic & Policy Considerations Calculating the true cost of providing city services is a critical step in the process of establishing user fees and corresponding cost recovery levels. Although it is a principal factor, other factors must also be given consideration. City decision-makers must also consider the effects that establishing fees for services will have on the individuals purchasing those services, as well as the community as a whole. City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 8 The following legal, economic and policy issues help to illustrate these considerations: ♦ State Law ‐ In California, user fees are limited to the "estimated reasonable cost of providing a service" by Government Code section 66014(a) and other supplementary legislation. California voters approved Proposition 26 in November of 2010, which defined “taxes” as “any levy, charge, or exaction of any kind imposed by a local government” subject to seven exceptions. Most of the exceptions require that the city charge a fee which does not exceed the reasonable cost to the city to provide the service for which the fee is charged. Thus, if the fee exceeds the reasonable cost of service, it may be considered a “tax” which must be approved by the voters. We have calculated each fee to recover no more than the reasonable cost of each service so that none of the fee adjustments recommended herein will be considered taxes under Proposition 26. Additionally, it should be noted that some fees (e.g., oversize permit fees) may be capped by state law and may not change, regardless of any cost analysis performed. ♦ Economic barriers ‐ It may be a desired policy to establish fees at a level that permits lower income groups to use services that they might not otherwise be able to afford. ♦ Community benefit ‐ The Council may wish to subsidize some user fees in order to reflect policy considerations which supersede cost recovery. For example, some agencies may choose to subsidize related the appeals process. Many recreational fees for youth programs or senior programs may be set lower than full cost recovery as they are a benefit to the community. ♦ Private benefit - If a user fee primarily benefits the fee payer, we recommend the fee be set at, or close to 100% full cost recovery. Development related fees generally fall into this category; however, exceptions are sometimes made for services such as appeal fees or fees charged exclusively to residential applicants. ♦ Service driver - In conjunction with the third point above, the issue of who is the service recipient versus the service driver should also be considered. ♦ Managing demand ‐ For those fees which are not subject to pure cost recovery limitations, other market considerations may inform recommended fee levels. Elasticity of demand is a factor in pricing certain city services; increasing the price of some services results in a reduction of demand for those services, and vice versa. ♦ COMPETITION ‐ Certain services, such as park usage or facility rentals, may be provided by neighboring communities or the private sector, and therefore demand for these services can be highly dependent on what else may be available at lower prices. Furthermore, if the City's fees are too low, demand enjoyed by private-sector competitors could be adversely affected. City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 9 ♦ Incentives ‐ Fees can be set low to encourage participation in a service, such as a youth sports program or the issuance of a water heater permit. A sample of the decision-making process is shown in Exhibit 2 on the next page: City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 10 Exhibit 2 CHAPTER 3. Analysis Highlights Below is a brief discussion of the findings for each department/division’s analysis. Please see the user fee summary sheets in Appendix A of this report for the details on each fee calculation and cost analysis. Fees are charged in a variety of ways including: ♦ Flat (or fixed) fees – the fee is always the same, regardless of size or complexity of the service provided in each instance. ♦ Per square foot – the fee is calculated based on the size of the project under review. ♦ Hourly (or time-and-materials) – City staff track time and materials expense, and fees are calculated to recover actual costs. ♦ Actual cost – this fee is charged to recover consultant costs as billed to the city, or time and materials of staff. ♦ Percentage of permit – the fee is calculated as a percentage of the original permit fee. ♦ Percentage of Engineer’s Cost Estimate – fees are calculated as percentage of engineer’s estimate of construction value. Building & Safety Building permits and plan checks benefit individuals and the development community and are therefore eligible for cost recovery. In general, because these fees primarily benefit the fee payer, typically these fees are set at or close to 100% cost recovery. However, there may be some fees that are historically set at less than 100% cost recovery by the City Council to encourage/discourage behavior. Within the Building and Safety division, current fees recover 96% ($3,952,334) with actual costs at $4,097,808 which is a difference of $145,474 or about 4%. In keeping with State law, the target cost recovery percentage must not exceed 100%. Assuming no loss in demand or change in volume, fee adjustments result in a 100% overall recovery rate. We are proposing some fee reductions on certain permits and some fee increases in order to keep the cost aligned with the level of effort to provide the services and to keep within State cost recovery limits. In addition to performing an analysis of the costs, MGT worked with the department to modify their fee structure allowing it to reflect the current process and to be a more user-friendly fee schedule. It must be noted that a major restructuring occurred for building construction permits. In doing this the division was able to reduce the number of fees significantly. City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 11 The building analysis followed the following approach: • MGT developed a fully burdened hourly rate and applied it to the average time spent to perform services that were listed as fixed price permits. Subtracting the cost of fixed price permits from the total cost of the division, we arrive at the cost of variable price (construction) permits. Dividing this figure by the square footage of projects permitted, we arrive at a cost per square foot for plan review and a cost per square foot for inspections. • Total cost – Cost of fixed price permits = Cost of variable price permits. Construction permits have an analysis supplied by the building division of how each position’s effort is dedicated to plan review and inspection of construction permits. “Plan review” covers all activities related to the approval of the building plans. “Inspection” covers all activities to confirm that construction is according to approved plans and to close out the permit when work is completed. Here are some of the changes being proposed (details can be found on the executive summary listed in Appendix A at the end of this report: CONSTRUCTION PERMIT CATEGORIES Construction permits were simplified into 11 categories, and 22 total fees with a price per square foot for plan review and a price per square foot for inspections. Previously, this schedule contained 840 fees. This restructuring resulted in a major reduction of fees which greatly simplified this section of the building fee schedule. Staff selected the following construction categories: • Alt/Addition - ADU • Alt/Addition – Commercial • Alt/Addition – Mixed Use • Alt/Addition – Multi Family • Alt/Addition – Single Family • New Accessory Building • New ADU • New Commercial • Mixed-Use • Multi Family City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 12 • New Single Family BUILDING FLAT FEE PERMITS (MEPS, MISCELLANEOUS) This section of the fee schedule also produced structural changes. Most of these changes are related to one of the following: updating fee name, adding new fees, removing fees. Recommended Fee Name Updates – Staff recommended updating fee names for 25 categories. These recommendations are intended to help users and staff have a better understanding of the service being provided. In some instances, the fee name update intends set minimums and maximus. Some examples shown below (blue font represent the changes made to fee name): • After Hours Call Out (Building) (2 hour min plus per addtl. hour) - BLDG o In this example, this fee name update makes sure the user pays at least a 2 hour minimum for work being done after hours. • Balcony/Porch/Deck - BLDG (up to 500 sq ft) o In this example, the fee name update limits the square footage covered by the current fee. Recommended New Fees: • Appeal of Building Official Decision - BLDG Minor • Appeal of Building Official Decision - BLDG Moderate • Awning/Canopy - BLDG - Each Addtl. (Up to 10) • Balcony/Porch/Deck - BLDG Each Addtl 500 sq ft • Doors/Windows- Box Structural - Each Addtl. • Doors/Windows- Box Non-Structural - Each Addtl. • Access Board of Appeals - BLDG - Minor • Access Board of Appeals - BLDG Moderate • New/Altered Circuits - Per Circuit - BLDG • New/Altered Circuits - Per Duplex Circuit - BLDG • Patio - Enclosed - BLDG - Each Addtl. 500 sq ft • Patio Cover - Open - BLDG - Each Addtl. 500 sq ft • Roof Structure Replacement - BLDG - Each Addtl. 250 sq ft • Skylight - Each Addtl. • Window Retrofits (non-structural) -BLDG - Each Addtl. • Paper Plan Disposal Fee + Disposal Actual Cost City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 13 • Phased approval - Hourly • AMMR (found under fire fees) • Expired permit/application extension fee • Permit Reissuance - Hourly • Annual Stormwater Review • Duplicate Single Family Plan (35% of plan review) • Duplicate Multi Family Plan (35% of plan review) Recommended Fee Removal • Deferred Submittal (Building) • Driveway • Electrical Volume & Current Fee Analysis – BLDG • Fence or Non-Engineered Wall - BLDG - each Addtl. ln. ft. • Guest Quarters Permit • Inspection Fee • Manufactured Homes • Mechanical Volume & Current Fee Analysis – BLDG • Minor Lease Space Improvements - BLDG • Misc Electrical Items NOS - BLDG • Misc Mechanical Items NOS - BLDG • Misc Plumbing Items NOS - BLDG • New/Altered Circuits - 15 or 20 amp - BLDG • New/Altered Circuits - 200+ amps - BLDG • New/Altered Circuits - 25 to 40 amp - BLDG • New/Altered Circuits - 50 to 175 amp – BLDG • Other Electrical Inspections - BLDG • Other Mechanical Inspections - BLDG • Other Plumbing & Gas Inspections – BLDG • Plumbing Volume & Current Fee Analysis – BLDG • School Tenant Permit • Secondary Dwelling Units • Stand Alone Electrical Plan Check - BLDG • Stand Alone Mechanical Plan Check - BLDG City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 14 • Stand Alone Plumbing Plan Check - BLDG • Water Heater - BLDG - additional Engineering The Engineering Program Services overseas the design and construction of various Public Works improvement projects for city ownership, for compliance with applicable design standards and regulations, as well as inspects project construction to assure conformance with approved grading, drainage and storm water management plans. These services benefit the development community as well as individuals and are therefore eligible for cost recovery. In general, because these fees primarily benefit the fee payer, typically these fees are set at or close to 100% of the cost of recovery. Within Engineering, current fees recover 65% or $1,372,852 with actual costs at $2,114,280 which is a difference of $741,428 or about 35%. Some of the Engineering fees include cross support from other departments. This cross support represents the time that other departments/divisions may spend performing tasks for services provided by the Engineering division. Fee results show a mix of fees under-recovering cost, while a few show an over-recovery. Those showing an over-recovery will be reduced to comply with California User Fee regulations. • Thirty (30) fees had the fee name updated to better reflect the service being provided. • Recommend removing the plus per linear foot (trench), fiber infrastructure protection fee, and unpermitted encroachments. • Four (4) new fees were added Engineering New Fees • Stormwater Control Plan • Private Stormwater Conveyance System Agreement • Other Minor Encroachments Not Listed was added to catch any other modifications that may occur. • Temporary Encroachment Agreement City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 15 PUBLIC IMPROVEMENT PLANS – REVIEW AND INSPECTION To better align services provided with fees charged, Engineering proposed to restructure the Public Improvement Plan Review and the Construction Inspection fees and consolidate the current tiered structure into a percentage based structure. The current fee structure for the Public Improvement Plan Check and the Construction Inspection are a base fee plus increments based on estimated construction costs (valuation). This fee structure was created during the last fee study in 2018. The Engineering department suggested a redesign to improve cost recovery and simplify the way the fee way charged. The improvement plan check will now be a base fee of $15,000 (15%) for the first $100,000 of valuation, and then an additional $1,000 (1%) for every $100,000 of valuation following. This change reduced the number of fees from ten (10) to two (2). Similarly, the Construction Inspection fee is 8.4% ($42,000) of estimate for first $500,000 plus 3.3% ($16,500) for every $500,000 in valuation following. Restructuring this fee reduced the number of fees from eleven (11) to two (2). Proposed new fee structure: • Improvement Plan Check: 15% of Estimate for first $100,000 plus 1.0% thereafter • Construction Inspection: 8.4% of Estimate for first $500,000 plus 3.3% thereafter Revenue for these projects may be recognized during one year but some of the labor may cross between fiscal years. In addition, these fees require cross support from multiple other departments which is included in the revenues. It is difficult to predict what the revenue will be for these two fees from year to year. Over the next year or two, MGT recommends tracking labor associated with these fees and testing it against the new fee structure in order to validate that the City’s costs are being recovered. Fire Within the Hazardous Prevention division, current fees recover 74% ($962,996) with actual costs at $1,301,320 which is a difference of $338,324 or about 26%. In keeping with State law, the target cost recovery percentage must not exceed 100%. We are proposing some fee reductions for flat fee categories in order to keep keep within State cost recovery limits. There are also some flat fee categories recommended to increases in order to keep the cost aligned with the level of effort to provide the services. In addition to performing an analysis of the costs, MGT worked with the department to modify their fee structure allowing it to reflect the current process and to be a more user-friendly fee schedule. City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 16 The Hazardous Prevention division of the Fire department currently charges its own fees for Building construction related permits for plan checks and inspections. For building construction, they currently have a similar structure as the building division, charge a base fee + increment fee. Currently there are 128 fees in this schedule. At the beginning of the study, fire staff recommended following the same methodology/structure as building fees. The methodology used to calculate Fire Prevention’s cost for development fee services was similar to that used for Building. Fire staff subtracted their non-development flat fee related cost from their budget. The remaining cost was used for the analysis, supplied by Fire staff, on how each position’s effort is dedicated to plan review and inspection of each of the categories of new construction occupancies requiring Fire inspections. Obtaining total annual square footage for each occupancy type, we were able to calculate a cost per square foot for plan reviews and inspections. Fire will continue to charge their own fee but will now charge as a cost per square foot for the construction categories selected. In addition to building construction related permits, the Hazard Prevention division also oversees other flat fee types related to fire sprinkler/alarm systems (development related) and other miscellaneous fire fees (non-development related). DEVELOPMENT RELATED FIRE FEES This section of the fee schedule had a significant structural change. Currently, fees for fire sprinklers and false alarm systems show a flat fee which includes both plan review and inspection activities. Staff recommends to break-out those two activities as its own separate fee since it can be misleading and confusing for customers and staff. The new structure shows a fee for plan review and a fee for inspection. This shows more transparency to customers as to what the fee they are paying is intended to cover. In addition, 8 new fee categories were added. NON‐DEVELOPMENT RELATED FIRE This section had minimal changes to its structure. 10 new fees were added and 1 fee is being removed. Beyond the structure, results found this section currently over-recovers on most fees. This will result in fee reductions to ensure compliance with California user fee regulations. General Government The General Government Fee schedule contains a variety of fees from the City Clerk’s, Finance, and the City Attorneys’ department. Many of the fees MGT did not have volume for and could not annualize those costs, but for those few that did contain volume the current fees recover 137% or $33,154 with actual costs at $388,259 which is a difference of -$144,895 or about 37% over recovery. City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 17 Photocopies, microfiche copies, audio recordings and electronic document fees were not analyzed by MGT since the department indicated these are rare. Recommend to carry these fees forward with no changes. The Appeals to Advisory Bodies fees are under-recovering but this is likely due to setting this fee below full cost recovery as a policy. Appeals need to be analyzed regularly to ensure the cost is reasonable for a citizen to appeal a decision, but not too reasonable to allow for unnecessary appeals. The Business License renewal fee of $55 is over-recovering. The full cost is $32. This fee would need to be reduced to meet 100% full cost recovery. This would result in a loss of approximately $204,003 in revenue. Three (3) fee categories recommended for removal that were not utilized, and one was transferred to another fee schedule. Parks and Recreation MGT used a different method for analyzing Park and Recreation fees. Instead of analyzing cost per unit or by class for example, we analyzed services per category. We looked at the annual revenue for all classes vs the annual cost for all classes to give us an overall cost recovery in that category. We also looked at non-fee categories. These are services being provided by Parks and Recreation but are not charged for such as City sponsored events. Currently, Parks and Recreation fees recover 19% ($1,906,407) of the cost for all fee related services with a 81% ($7,934,017) subsidy. This percentage includes the cost allocated to them by the central service departments through the cost allocation plan as well as any Park Maintenance and Swim Center maintenance costs. If we remove that cost, the cost recovery would increase to roughly 34%. Individual program recoveries range from 3% to over 100%. We recognize that most Park and Recreation fees are not 100% full cost recovery and are driven by the need and demand for services as well as what is a benefit to the community. The City also has a well established city policy recommending recovery ranges for different activities. City Recovery Policy: • Hi Range Cost Recovery Activities – (60% to 100%) o Adult athletics o Banner permit applications o Child care services City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 18 o Facility rentals (indoor and outdoor; excludes use of facilities for internal City uses) • Mid-Range Cost Recovery Activities – (30% to 60%) o Golf o Summer and Spring Break Camps o Classes o Major commercial film permit applications • Low-Range Cost Recovery Activities – (0 to 30%) o Aquatics o Community gardens o Junior Ranger camp o Minor commercial film permit applications o Skate park o Parks and Recreation sponsored events o Youth sports o Teen services o Senior services In order to meet cost recovery targets, staff are recommending that some fees be charged based on whether the person is a resident or a non-resident. Not all of the services would receive this fee. In addition to establishing a non-resident fee, some of the individual fees would need to be raised. Staff were asked to review the demand for these fees in order to determine if an increase in the fee would impact participation. If staff recommendations are implemented, then the overall recovery would increase to $3,742,955 or 38% which would be an increase in revenue of $1,836,548. Planning The Planning division assists the community with land use and development policies. They evaluate all development applications to ensure all the City’s development regulations are maintained. New development must conform to the goals and standards of the City’s General Plan. These services benefit the development community and are therefore eligible for cost recovery. Within Planning and Cannabis, current fees recover 53% or $1,211,812 with actual costs at $2,300,398 which is a difference of $1,088,586 or about 47%. A combination of fee increases and decreases are recommended in order to align fees with 100% cost recovery. The Planning fees do include cross support from other departments that total $907,369 leaving $1,453,065 related directly to Planning itself. This cross support represents the time that other departments/divisions may spend performing tasks for services provided by the Planning City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 19 division. By incorporating cross support costs into the fee, Planning can see what the full cost is to provide these services and set their fees accordingly. The Planning division is removing three fees that do not sustain volume, and several fees were merged for simplicity and consistency. Nine new Planning fees are recommended: Recommended New Fees: • Business License Change of Location Only • Creek setback Exception (Director’s Hearing) • Pre-application with site visit + ARC Review • Historic Property Listing/Delisting • CHC Development Review • CHC Staff Referral Review • S.B 9 Lot Split • New Specific Plan • Affordable Housing/MOUs Other highlights for the Planning division: • Director’s Action Fee expanded to include services such as Sidewalk Sales Permit, Sign Permit, and Fence Height Exception. • Pre-Application Fee expanded to include Conceptual Plan Review Cannabis The Cannabis fees are part of the Planning user fee totals above. Cannabis fee revenue is $302,210 with actual costs of $235,713. The existing fees are currently showing an over recovery and it is recommended that these fees be lowered to 100% cost recovery to align with the cost of providing the service. Cannabis fees do include cross support from the following departments: City Attorney, Police, Finance, and City Manager. The cannabis fees have been consolidated and are no longer listed by type. There are two existing fees and one new fee: • Cannabis Application Fee • Cannabis Yearly License Fee • Cannabis Transfer or Ownership Fee new City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 20 Police The Police Department maintains the safety of the city by working in partnership with the community to protect life and property, prevent and reduce crime, and improve the quality of life in our neighborhoods while preserving the rights of all through a commitment to Service, Pride and Integrity. It’s primary mission is to protect the City. However, the department does provide some fee for service activities as a service. The current fees recover 142% or $356,254 with actual costs at $250,213 which is a difference of -$106,041 or an over recovery of about 42%. Many of the fee for services offered through the Police department are set by the state and cannot be changed. There are two reasons the department is currently over recovering: • The department is now utilizing a third party to administer their alarm permit and renewal permits. This has streamlined the process so that the fee for new alarm permits and renewals should be lowered to meet the full cost of providing services. This change will reduce the revenue for these two fees by $38,472. o Current fee is $46 o New full cost is $32 • The department is currently charging false alarm responses based on a tiered schedule. The more false alarm responses for one address, the higher the fee. This will now change to one fee for a false alarm response rather than a tiered structure. It is the City’s current policy not to charge for the first and second false alarm response. The new fee would be charged on the third or subsequent false alarm responses within a twelve month period. This change in methodology will reduce revenue for these fees by $74,524. On January 1, 2024, a new law regarding concealed weapon permits went into effect. At the time of this study, the department had no data on how this would impact the current fee. The department will track the process changes and time associated with providing this higher level of service in regard to the concealed weapons permit and will determine whether or not to adjust the fee(s) at a later date. In addition, the department is asking for guidance on the fee for property damage-only collisions investigations – per party per non- injury traffic collision investigation report. Currently the fee is $139 with the full cost at $227. The current recommendation is at 100%, however, the department would like to see the fee recommendation at either 75% or 50% cost recovery. Public Works City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 21 The Public Works department has very few fees on their fee schedule but does provide considerable cross support to other departments such as Planning and Engineering. For the fees that are under the Public Works fee schedule the current recovery is 97% or $64,954 with actual costs of $67,138 with a difference of $2,184 or 3%. The department has two primary fees: Final Inspections Approval / Department Signoff of Square Footage of Site Disturbance and Abandoned Shopping Carts. Final Inspections Approval / Department Signoff of Square Footage of Site Disturbance: Engineering has their own fees for this and then Public Works provides the final signoff. The structure of the fees is in alignment with Engineering. The City recently implemented the Abandoned Shopping Cart fee structure and MGT did not analyze these fees. UTILITIES The Utilities Department is compiled of fourteen programs that provide essential services to the community. Water is safely transported, treated, distributed, collected, recovered, and beneficially reused through the Water and Wastewater divisions. Utilities also manage Solid Waste and Stormwater Compliance. As an enterprise fund the Water Fund primarily finances operations with charges for service. The water rates must be sufficient to cover all expenses, operations, capital improvements, maintenance, and debt obligations. The water rates were not part of the utilities user fee study. The fees included in the analysis were miscellaneous fees (account creation, service fees, late charges), meter sales, and meter installation and removal. The primary goals of the department were to determine the total cost of fees based on time and materials, and to identify and list fees of services provided but not currently collecting a fee. Within the Utilities department, current fees recover 51% ($1,071,626) with actual costs at $2,086,527 which is a difference of $1,014,901 or about 49%. Sixteen new fees were listed for services the department is currently providing to standardize plan review processes and begin to recover some missing revenue streams. The full costs were estimated but volume needs to be added for accuracy. Recommended New Fees • Water meter radio cost (All Sizes) – material only City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 22 • Water meter radio installation (All Sizes) • Recycled water construction water permit • Non-compliance water restoration fee • Temporary wastewater discharge application • Class 1 permit application • Class 2 permit application • SIU permit application • Incomplete application/resubmittal • Grease control device plan review • Sewer lateral CCTV review • Whale rock day use fee • Whale rock annual access fee • Stormwater parklet fee • Sewer WYE installation • Sewer WYE installation (Lateral Rebate Program) Utilities requested a comparison for Whale Rock Reservoir access fees. Reservoir Operations program goals include actions to increase awareness of the area as a community asset. Fishing, biking, and hiking trails are some of the activities available to the public. MGT reached out to requested cities to compare the market rate for daily/annual passes. Increasing revenue streams would assist the program currently as they are undertaking multiple capital improvement projects required of the reservoir. A comparison was also provided for the Disconnect/Reconnect fees. CHAPTER 4. Peer Comparison Survey The purpose of a peer comparison survey is to provide the city with a sense of the local market pricing for services, and to use that information to gauge the impact of recommendations for fee adjustments. MGT worked with the City of San Luis Obispo’s staff to identify the list of fees that would be part of the peer comparison survey. The following peer jurisdictions were included as part of the comparison survey for San Luis Obispo County, City of Santa Barbara, City of Ventura and the City of Monterey. The fee amounts were determined by the jurisdictions published fee schedules at the time of the survey. It is good to keep in mind that comparison surveys don’t always provide a “apples to apples” comparison of the fee. When comparing fees there are several key factors to keep in mind: City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 23 • When was the last time that agency updated their fees? • We don’t know if the agency has set their fees below full cost recovery. • Salaries and benefits can vary from agency to agency and can impact the cost of services. • Often fee structures can differ, and a comparison is only and estimate of the fee that may be charged. In general, a comparison survey paints only part of the picture and can only provide a high-level comparison. Results of the survey can be seen in Appendix B of this report. CHAPTER 5. Recommendations MGT recommends the following: • Staff are looking for guidance from Leadership and the City Council on recommendations. • MGT recommends that the city continue to evaluate their user fees every three to five years or sooner if there are significant changes to the organization or process. • MGT recommends that for the period between analysis, that the city continue to increase fees based on a CPI factor in order to maintain cost recovery as salaries and benefits and services and supply costs increase. Appendix A - User Fee Results The following pages provide the individual fee study results. City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 24 BUILDING City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 25 City of San Luis Obsipo Building and Safety Budget FY 2024 Budget Impact TABLE 2 BUILDING FLAT FEES Current fee Annual Volume Full Cost Diff +/- Current - Full Cost Annual Revenue Annual Cost Annual Diff +/- Current - Full Cost A/C Residential - BLDG $85.45 42 $115 ‐$30 $3,589 $4,841 ‐$1,252 After Hours Call Out (Building) (2 hour min plus per addtl hour) - BLDG $516.45 - $519 ‐$2 $0 $0 $0 Air Handler - BLDG $64.40 11 $115 ‐$51 $708 $1,268 ‐$560 Antenna/Tower w/ Equipment Shelter - BLDG $761.68 2 $749 $12 $1,523 $1,498 $25 Appeal of Building Official Decision - BLDG Minor - $445 ‐$445 $0 $0 $0 Appeal of Building Official Decision - BLDG Moderate - $804 ‐$804 $0 $0 $0 Appeal of Building Official Decision - BLDG Major $1,290.52 1 $1,434 ‐$144 $1,291 $1,434 ‐$144 Awning/Canopy - BLDG - Base Fee $440.90 2 $360 $81 $882 $719 $163 Awning/Canopy - BLDG - Each Addtl (Up to 10) (New Category)- $172 ‐$172 $0 $0 $0 Boiler - BLDG $107.76 - $202 ‐$94 $0 $0 $0 Building Sewer - BLDG $85.45 2 $115 ‐$30 $171 $231 ‐$60 Balcony/Porch/Deck - BLDG (up to 500 sq ft)$1,252.95 42 $662 $591 $52,624 $27,813 $24,810 Balcony/Porch/Deck - BLDG Each Addtl 500 sq ft( New category)$173 ‐$173 $0 $0 $0 Cell Tower/Antenna Only - BLDG - Base Fee $1,028.97 3 $576 $453 $3,087 $1,727 $1,360 Cell Tower/Antenna - BLDG - add on - Each Addtl (Up to 20)$112.16 - $172 ‐$60 $0 $0 $0 Chiller - BLDG $107.76 - $115 ‐$8 $0 $0 $0 Code Enforcement Fee $412.51 - $346 $67 $0 $0 $0 Commercial Access Upgrade - Site work - BLDG $1,364.83 13 $835 $530 $17,743 $10,857 $6,886 Commercial Access Upgrade - Upgrades - BLDG $1,092.36 1 $922 $171 $1,092 $922 $171 Commercial Coach Installation - BLDG $1,813.17 - $1,729 $84 $0 $0 $0 Construction Tax - BLDG $177.19 - $0 $177 $0 $0 $0 Deferred Submittal (Building) Remove $257.61 - $0 $258 $0 $0 $0 Demolition - Interior or Garage/Utility Build - BLDG $516.46 22 $489 $27 $11,362 $10,765 $597 Demolition - Entire Building - BLDG $904.11 6 $662 $242 $5,425 $3,973 $1,451 Doors/Windows- Box Structural - Base Fee $657.14 20 $403 $254 $13,143 $8,057 $5,085 Doors/Windows- Box Structural - Each Addtl (New Category)- $58 ‐$58 $0 $0 $0 Doors/Windows- Box Non-Structural - Base Fee $445.04 8 $403 $42 $3,560 $3,223 $337 Doors/Windows- Box Non-Structural - Each Addtl (New Category)- $58 ‐$58 $0 $0 $0 Per Customer City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 26 Budget Impact TABLE 2 BUILDING FLAT FEES Current fee Annual Volume Full Cost Diff +/- Current - Full Cost Annual Revenue Annual Cost Annual Diff +/- Current - Full Cost Drain Vent Repair/Replace - BLDG $64.40 2 $115 ‐$51 $129 $231 ‐$102 Driveway Remove $213.08 - $0 $213 $0 $0 $0 Dry Rot / Termite Repair - BLDG $268.76 - $316 ‐$48 $0 $0 $0 Duct Work Only - BLDG $64.40 5 $115 ‐$51 $322 $576 ‐$254 Electric Car Charging System -BLDG $139.95 100 $316 ‐$176 $13,995 $31,641 ‐$17,646 Electric Service Upgrade (up to 200 amp) -BLDG $139.95 126 $216 ‐$76 $17,634 $27,232 ‐$9,598 Electrical Volume & Current Fee Analysis - BLDG Remove $79.26 - $0 $79 $0 $0 $0 Evaporative Cooler - BLDG $64.40 1 $115 ‐$51 $64 $115 ‐$51 Exhaust Hood - Type I - BLDG $130.05 1 $446 ‐$316 $130 $446 ‐$316 Exhaust Hood - Type II - BLDG $85.45 - $115 ‐$30 $0 $0 $0 Exhaust Hood & Duct - Residential - BLDG $64.40 1 $115 ‐$51 $64 $115 ‐$51 Fence or Non-Engineered Wall - BLDG - Base $777.78 - $403 $375 $0 $0 $0 Fence or Non-Engineered Wall - BLDG - each addtl ln. ft. (New category) Remove - $0 $0 $0 $0 $0 Fire Permit Handling Fee - BLDG $516.45 335 $130 $387 $173,009 $43,442 $129,567 Fireplace Insert Upgrade -BLDG $372.80 2 $403 ‐$30 $746 $806 ‐$60 Fireplace Retrofit / Chimney Repair - BLDG $743.10 1 $662 $81 $743 $662 $81 Fireplace: Masonry $640.48 - $662 ‐$22 $0 $0 $0 Fixtures, Plumbing - BLDG $64.40 6 $115 ‐$51 $386 $692 ‐$305 Flag, Light, or Sign Pole - BLDG $925.16 3 $576 $349 $2,775 $1,727 $1,048 Foundation New/Replace - BLDG - Base (3000 sqft)$1,550.61 2 $1,008 $543 $3,101 $2,016 $1,085 Foundation New/Replace - BLDG - Each addtl sq ft (new category)- $130 ‐$130 $0 $0 $0 Foundation Repair Only - BLDG - Base $774.07 14 $576 $198 $10,837 $8,061 $2,776 Furnace/Heater Replacement Only -BLDG $139.95 2 $316 ‐$176 $280 $633 ‐$353 Furnaces - BLDG $85.45 20 $115 ‐$30 $1,709 $2,305 ‐$596 Gas System Repair/Replace/Extend - BLDG $61.37 6 $115 ‐$54 $368 $692 ‐$323 Generator Installation - BLDG $99.08 1 $403 ‐$304 $99 $403 ‐$304 Graywater Systems - BLDG $172.16 - $403 ‐$231 $0 $0 $0 Per Customer City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 27 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 28 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 29 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 30 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 31 ENGINEERING City of San Luis Obispo Engineering FY2024 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 1 Improvement Plan Check - 2 15% of Estimate for first $100,000 plus 1.0% thereafter % of Cost Estimate 10 53,509$ 53,509$ 100%535,091$ 535,091$ -$ 100%53,509$ 535,091$ -$ -$ 2.1 each add'l $10000 Remove and use new fee - 180$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 2.2 $100,000 base fee Remove and use new fee - 4,015$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 2.3 each add'l $10,000 Remove and use new fee - 180$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 2.4 $500,000 base fee Remove and use new fee - 11,200$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 2.5 each add'l $10,000 Remove and use new fee - 171$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 2.6 $1,000,000 base fee Remove and use new fee - 28,373$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 2.7 each add'l $10,000 Remove and use new fee - 75$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 2.8 $3,000,000 base fee Remove and use new fee - 43,842$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 2.9 each add'l $10,000 Remove and use new fee - 146$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 32 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 3 Construction Inspection 4 8.4% of Estimate for first $500,000 plus 3.3% thereafter % of Cost Estimate 2 137,061$ 137,061$ 100%274,121$ 274,121$ -$ 100%137,061$ 274,121$ -$ -$ 4.1 each add'l $500,000 Remove and use new fee - 16,500$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 4.2 each add'l $10,000 Remove and use new fee - 1,093$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 4.3 $100,000 base fee Remove and use new fee - 10,705$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 4.4 each add'l $10,000 Remove and use new fee - 766$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 4.5 $500,000 base fee Remove and use new fee - 41,997$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 4.6 each add'l $10,000 Remove and use new fee - 339$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 4.7 $1,000,000 base fee Remove and use new fee - 59,291$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 4.8 each add'l $10,000 Remove and use new fee - 322$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 4.9 $3,000,000 base fee Remove and use new fee - 125,169$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 4.92 each add'l $10,000 Remove and use new fee - 409$ -$ 0%-$ -$ -$ --Recommend to remove and use new fee-- 5 Subdivision Maps 6 Parcel Map Fixed Fee - 7,675$ 10,513$ 73%-$ -$ -$ 100%10,513$ -$ -$ -$ 7 Parcel Map - Commercial or Condominium Fixed Fee - 11,114$ 14,095$ 79%-$ -$ -$ 100%14,095$ -$ -$ -$ 8 Plus per parcel or condominium unit Fixed Fee 1 59$ 84$ 70%84$ 59$ 25$ 100%84$ 84$ 25$ -$ 9 Tract Map Fixed Fee 1 16,853$ 22,598$ 75%22,598$ 16,853$ 5,745$ 100%22,598$ 22,598$ 5,745$ -$ 10 Plus per lot or condominium unit Fixed Fee 1 182$ 251$ 72%251$ 182$ 69$ 100%251$ 251$ 69$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 33 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 11 Certificates of Compliance and Lot Line Adjustments - 12 Lot Line Adjustment Map or Agreement Fixed Fee 31 3,327$ 5,518$ 60%171,063$ 103,133$ 67,930$ 100%5,518$ 171,063$ 67,930$ -$ 13 Certificates of Compliance Fixed Fee 31 832$ 1,338$ 62%41,470$ 25,783$ 15,686$ 100%1,338$ 41,470$ 15,686$ -$ 14 Additional Document Review/Certificates of Correction Fixed Fee - 333$ 502$ 66%-$ -$ -$ 100%502$ -$ -$ -$ 15 Encroachment Permits 16 Curb and Gutter base fee Base Fee - 806$ 1,096$ 74%-$ -$ -$ 100%1,096$ -$ -$ -$ 17 Curb and Gutter base fee plus per linear foot per linear foot 1 11.67$ 12.26$ 95%12$ 12$ 1$ 100%12.26$ 12$ 1$ -$ 18 Sidewalk base fee Base Fee - 724$ 1,096$ 66%-$ -$ -$ 100%1,096$ -$ -$ -$ 19 Sidewalk base fee plus per linear foot per linear foot 1 6.48$ 7.80$ 83%8$ 6$ 1$ 100%7.80$ 8$ 1$ -$ 20 Driveway Approach/Curb Ramp base fee Base Fee - 1,053$ 1,476$ 71%-$ -$ -$ 100%1,476$ -$ -$ -$ 21 Driveway Approach/Curb Ramp base fee plus per linear foot per linear foot 1 11.32$ 12.26$ 92%12$ 11$ 1$ 100%12.26$ 12$ 1$ -$ 23 Water Service/Recycled Service base fee Base Fee - 836$ 864$ 97%-$ -$ -$ 100%864$ -$ -$ -$ 24 Water Service/Recycled Service base fee plus per linear foot per linear foot 1 22.60$ 22.28$ 101%22$ 23$ (0)$ 100%22.28$ 22$ (0)$ -$ 25 Sewer Service base fee Base Fee - 670$ 780$ 86%-$ -$ -$ 100%780$ -$ -$ -$ 26 Sewer Service base fee plus per linear foot per linear foot 1 11.32$ 8.91$ 127%9$ 11$ (2)$ 100%8.91$ 9$ (2)$ -$ 26.1 plus per linear foot (Trench)Remove - -$ -$ 0%-$ -$ -$ --Recommend to remove-- 27 Fire Lateral/Hydrant/Water and Recycled Main Extension base fee Base Fee - 1,835$ 1,458$ 126%-$ -$ -$ 100%1,458$ -$ -$ -$ 28 Fire Lateral/Hydrant/Water and Recycled Main Extension base fee plus per linear foot per linear foot - 27.44$ 29.71$ 92%-$ -$ -$ 100%29.71$ -$ -$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 34 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 29 Other/Dry Utilities base fee Base Fee - 753$ 1,077$ 70%-$ -$ -$ 100%1,077$ -$ -$ -$ 30 plus per linear foot (Bore)per linear foot - 6.48$ 7.43$ 87%-$ -$ -$ 100%7.43$ -$ -$ -$ 31 plus per linear foot (Trench)per linear foot - 11.32$ 11.88$ 95%-$ -$ -$ 100%11.88$ -$ -$ -$ 32 Monitoring Well Fixed Fee - 251$ 334$ 75%-$ -$ -$ 100%334$ -$ -$ -$ 32.9 Other Minor Encroachment Permits not Listed Fixed fee 1 -$ 167$ 0%167$ -$ 167$ 100%167$ 167$ 167$ -$ 33 Other Moderate Encroachment Permits not Listed Fixed Fee - 251$ 334$ 75%-$ -$ -$ 100%334$ -$ -$ -$ 34 Time Extension for Encroachment Permit Fixed Fee - 168$ 167$ 101%-$ -$ -$ 100%167$ -$ -$ -$ 34.1 Unpermitted Encroachments Remove - -$ -$ 0%-$ -$ -$ --Recommend to remove-- 35 Plan Review for Special Cases Fixed Fee - 336$ 334$ 101%-$ -$ -$ 100%334$ -$ -$ -$ 36 Annual Encroachment Permit for Utility Companies Fixed Fee 21 10,545$ 20,902$ 50%438,944$ 221,446$ 217,498$ 100%20,902$ 438,944$ 217,498$ -$ 37 Temporary Encroachment Agreement Fixed Fee - -$ 1,245$ 0%-$ -$ -$ 100%1,245$ -$ -$ -$ 39 Transportation Permit 40 Single Trip Permit Fixed Fee-State Set 785 16$ 16$ 100%12,560$ 12,560$ -$ 100%16$ 12,560$ -$ -$ 41 Annual Permit Fixed Fee-State Set 86 90$ 90$ 100%7,740$ 7,740$ -$ 100%90$ 7,740$ -$ -$ 42 Traffic Control Plan Review 43 Minor Traffic Control Plan Review Fixed Fee 70 214$ 306$ 70%21,392$ 14,993$ 6,398$ 100%306$ 21,392$ 6,398$ -$ 44 Moderate Traffic Control Plan Review Fixed Fee 103 347$ 859$ 40%88,489$ 35,778$ 52,711$ 100%859$ 88,489$ 52,711$ -$ 45 Major Traffic Control Plan Review Fixed Fee 7 613$ 2,327$ 26%16,286$ 4,293$ 11,993$ 100%2,327$ 16,286$ 11,993$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 35 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 46 Traffic Control Plan Inspection 47 Minor - first day Fixed Fee 263 82$ 366$ 22%96,329$ 21,673$ 74,656$ 100%366$ 96,329$ 74,656$ -$ 48 Minor each additional day Fixed Fee - 82$ 223$ 37%-$ -$ -$ 100%223$ -$ -$ -$ 49 Moderate - first day Fixed Fee 13 165$ 510$ 32%6,626$ 2,142$ 4,484$ 100%510$ 6,626$ 4,484$ -$ 50 Moderate each additional day Fixed Fee - 82$ 297$ 28%-$ -$ -$ 100%297$ -$ -$ -$ 51 Major - first day Fixed Fee 4 330$ 1,276$ 26%5,104$ 1,319$ 3,785$ 100%1,276$ 5,104$ 3,785$ -$ 52 Major each additional day Fixed Fee - 82$ 371$ 22%-$ -$ -$ 100%371$ -$ -$ -$ 53 4th and subsequent plan review 54 Public Improvement Plans Fixed Fee - 1,733$ 4,305$ 40%-$ -$ -$ 100%4,305$ -$ -$ -$ 55 Building Plans Fixed Fee - 413$ 1,280$ 32%-$ -$ -$ 100%1,280$ -$ -$ -$ 56 Maps / Additional Documents Fixed Fee - 474$ 2,336$ 20%-$ -$ -$ 100%2,336$ -$ -$ -$ 57 Design Exception/Revision Fixed Fee - 331$ 983$ 34%-$ -$ -$ 100%983$ -$ -$ -$ 58 Site Improvements plan review (square feet)- 59 Site Improvement 0-2499 Fixed Fee - 338$ 1,003$ 34%-$ -$ -$ 100%1,003$ -$ -$ -$ 60 Site Improvement 2500-4999 Fixed Fee - 506$ 1,338$ 38%-$ -$ -$ 100%1,338$ -$ -$ -$ 61 Site Improvement 5000-14999 Fixed Fee - 844$ 1,672$ 50%-$ -$ -$ 100%1,672$ -$ -$ -$ 62 Site Improvement 15000-21999 Fixed Fee - 1,350$ 2,007$ 67%-$ -$ -$ 100%2,007$ -$ -$ -$ 63 Site Improvement 22000-43559 Fixed Fee - 1,688$ 2,341$ 72%-$ -$ -$ 100%2,341$ -$ -$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 36 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 64 Site Improvement 43560+Fixed Fee - 2,025$ 2,675$ 76%-$ -$ -$ 100%2,675$ -$ -$ -$ 65 Single Family Residential plan review (square feet) 66 Single Family Residential 0-2499 Fixed Fee - 338$ 669$ 50%-$ -$ -$ 100%669$ -$ -$ -$ 67 Single Family Residential 2500+Fixed Fee - 1,013$ 1,338$ 76%-$ -$ -$ 100%1,338$ -$ -$ -$ 68 Final Inspections 69 Square Footage of Site Disturbance: 70 Non‐Single Family Residential 71 Non-Single Family Residential 0-2499 Fixed Fee - 169$ 251$ 67%-$ -$ -$ 100%251$ -$ -$ -$ 71.1 Non-Single Family Residential 2500-4999 Fixed Fee - 169$ 334$ 50%-$ -$ -$ 100%334$ -$ -$ -$ 72 Non-Single Family Residential 5000- 14999 Fixed Fee - 169$ 418$ 40%-$ -$ -$ 100%418$ -$ -$ -$ 74 Non-Single Family Residential 15000- 21999 Fixed Fee - 338$ 502$ 67%-$ -$ -$ 100%502$ -$ -$ -$ 75 Non-Single Family Residential 22000- 43559 (PW 3 Hours)Fixed Fee - 506$ 585$ 87%-$ -$ -$ 100%585$ -$ -$ -$ 76 Non-Single Family Residential 43560+Fixed Fee - 675$ 669$ 101%-$ -$ -$ 100%669$ -$ -$ -$ 77 Single Family Residential 78 Single Family Residential 0-2499 Fixed Fee - 169$ 251$ 67%-$ -$ -$ 100%251$ -$ -$ -$ 79 Single Family Residential 2500+Fixed Fee - 338$ 334$ 101%-$ -$ -$ 100%334$ -$ -$ -$ 80 Flood Zone Analysis - -$ -$ -$ 81 Minor - Verification only Fixed Fee 102 168$ 334$ 50%34,112$ 17,174$ 16,938$ 100%334$ 34,112$ 16,938$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 37 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 82 Major - New/Substantial Remodel Analysis/Documentation Fixed Fee 13 673$ 1,338$ 50%17,391$ 8,755$ 8,635$ 100%1,338$ 17,391$ 8,635$ -$ 83 Stormwater Post Construction Requirements 85 Non-Single Family Residential (Net Impervious Area per SCP) 0-2499 square feet Fixed Fee - 169$ 334$ 50%-$ -$ -$ 100%334$ -$ -$ -$ 86 Non-Single Family Residential (Net Impervious Area per SCP) 2500-4999 Fixed Fee - 338$ 502$ 67%-$ -$ -$ 100%502$ -$ -$ -$ 87 Non-Single Family Residential (Net Impervious Area per SCP) 5000-14999 Fixed Fee - 675$ 669$ 101%-$ -$ -$ 100%669$ -$ -$ -$ 88 Non-Single Family Residential (Net Impervious Area per SCP) 15000-24999 Fixed Fee - 675$ 836$ 81%-$ -$ -$ 100%836$ -$ -$ -$ 89 Non-Single Family Residential (Net Impervious Area per SCP) 25000+Fixed Fee - 1,013$ 1,003$ 101%-$ -$ -$ 100%1,003$ -$ -$ -$ 90 Stormwater Control Plan Fixed Fee - -$ 334$ 0%-$ -$ -$ 100%334$ -$ -$ -$ 91 Private Stormwater Conveyance System Agreement Fixed Fee - -$ 334$ 0%-$ -$ -$ 100%334$ -$ -$ -$ 93 Single Family Residential (Net Impervious Area per SCP) 94 Single Family Residential (Net Impervious Area per SCP) 0-2499 square feet Fixed Fee - 169$ 334$ 50%-$ -$ -$ 100%334$ -$ -$ -$ 95 Single Family Residential (Net Impervious Area per SCP) 2500+Fixed Fee - 675$ 669$ 101%-$ -$ -$ 100%669$ -$ -$ -$ 96 Drainage Report/Flood Study Review 97 Minor Fixed Fee 144 338$ 1,672$ 20%240,792$ 48,600$ 192,192$ 100%1,672$ 240,792$ 192,192$ -$ 98 Major Fixed Fee 25 844$ 3,344$ 25%83,608$ 21,094$ 62,514$ 100%3,344$ 83,608$ 62,514$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 38 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 151 Fiber Infrastructure Protection Fee Remove - -$ -$ 0%-$ -$ -$ --Recommend to remove-- Total User Fees $2,114,280 $1,372,852 $741,428 $2,114,280 $741,428 $0 % of Full Cost 65%35%100%54%0% Footnotes 1 2 3 Unpermitted Encroachments 4 Plus per linear foot (trench) 5 Fiber Infrastructure Protection Fee 6 Fee Name Revisions ORD 1- Improvement Plan Check: There were a total of 10 projects during FY2023 for a total revenue of $535,090.84. The current fee showing is the average of taking the total revenue and dividing it by the number of projects for that year. These projects typically span a period of several years so revenue recoginized during one year may have labor costs that cross fiscal years. There is also significant amount of cross support from other departments that impact this fee. ORD 2 - Construction Inspection Fee: There were a total of 2 projects during FY2023 for a total revenue of $274,121.27. The current fee showing is the average of taking the total revenue and dividing it by the number of projects for that year. These projects typically span a period of several years so revenue recoginized during one year may have labor costs that cross fiscal years. There is also some additional cross support from other departments that impact this fee. Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 39 FIRE City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 40 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 41 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 42 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 43 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 44 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 45 FIRE NON‐DEVELOPMENT FLAT FEES Current fee Annual Volume Full Cost Diff +/- Current - Full Cost Annual Revenue Annual Cost Annual Diff +/- Current - Full Cost Fruit Ripening - Ethylene Gas Fogging $338 - $310 $28 $0 $0 $0 Garages - Repair $338 58 $487 ‐$149 $19,613 $28,232 ‐$8,619 Hazardous Chemicals (Unless in the CUPA Program):$423 9 $487 ‐$64 $3,804 $4,381 ‐$577 High-Piled Combustible Stock - exceeding 2500 sq ft $423 10 $575 ‐$153 $4,227 $5,753 ‐$1,526 Junk Yards $423 - $575 ‐$153 $0 $0 $0 Liquefied Petroleum Gas $254 11 $310 ‐$56 $2,790 $3,407 ‐$618 Lithium Battery Storage > 15 Cubic Feet - New Category - $398 ‐$398 $0 $0 $0 Lumberyard - Storage in excess of 100,000 board feet $423 1 $487 ‐$64 $423 $487 ‐$64 Magnesium Working - Process more than 10 lbs daily $338 - $310 $28 $0 $0 $0 Mall (covered)$423 - $487 ‐$64 $0 $0 $0 Motor Fuel Dispensing $310 ‐$310 $0 $0 $0 On-Demand Fueling Operations $266 ‐$266 $0 $0 $0 Organic Coatings - manufacture over 1 gallon a day $423 - $310 $113 $0 $0 $0 Ovens - Industrial, Baking and Drying $169 1 $310 ‐$141 $169 $310 ‐$141 Places of Assembly $338 127 $398 ‐$60 $42,945 $50,578 ‐$7,633 Plan Extraction $310 ‐$310 $0 $0 $0 Refrigeration Equipment - Mechanical refrigeration (see UFC for most common refrigerants)$507 - $487 $20 $0 $0 $0 Outdoor Assembly Event > 1000 participants $929 ‐$929 $0 $0 $0 Spraying or Dipping $338 9 $398 ‐$60 $3,043 $3,584 ‐$541 Tents and Air-supported Structures - excess of 200 sq ft $338 $398 ‐$60 $0 $0 $0 Tire Re-capping $338 - $310 $28 $0 $0 $0 Waste Material Plant $423 - $575 ‐$153 $0 $0 $0 Welding and Cutting Operations - Any Occupancy $254 76 $221 $32 $19,275 $16,815 $2,459 Per Customer Budget Impact City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 46 FIRE NON‐DEVELOPMENT FLAT FEES Current fee Annual Volume Full Cost Diff +/- Current - Full Cost Annual Revenue Annual Cost Annual Diff +/- Current - Full Cost Additional Permitted Use (per permit) [1]$85 1 $133 ‐$48 $85 $133 ‐$48 MANDATED / REQUIRED INSPECTIONS Public/Private Schools (K-8)$531 ‐$531 $0 $0 $0 Public/Private Schools (High Schools)3 $885 ‐$885 $0 $2,655 ‐$2,655 Commercial Day Care (Group E and I4)$177 ‐$177 $0 $0 $0 Assisted Living (Group R2.1, R4, I3) <26 Residents $177 ‐$177 $0 $0 $0 Assisted Living (Group R2.1, R4, I3) 26 residents or more $354 ‐$354 $0 $0 $0 NON-MANDATED / REQUIRED INSPECTIONS Commercial Business Inspections (Up to 3 stories) 0 – 5,000 sq. ft. $133 ‐$133 $0 $0 $0 5,001 – 40,000 sq. ft.$221 ‐$221 $0 $0 $0 40,001 – 120,000 sq. ft.$398 ‐$398 $0 $0 $0 120,001 – 150,000 sq. ft.$575 ‐$575 $0 $0 $0 150,001 – or more sq. ft.$752 ‐$752 $0 $0 $0 Mid Rise Inspections (4 -6 stories)$443 ‐$443 $0 $0 $0 Self-Inspection Non-Compliance $177 ‐$177 $0 $0 $0 New Business Inspection (Baseline)$177 ‐$177 $0 $0 $0 FIRE FALSE ALARM FEES Initial Permit and Renewal Registrations - see Police $0 $0 $0 $0 $0 False fire alarms shall be considered excessive when they meet or exceed the following number: Two false alarms in any thirty-day period $0 $0 $0 $0 $0 False alarms exceeding these numbers/per Alarm $656 $0 $656 $0 $0 $0 Three false alarms in any three-hundred-sixty day period $0 $0 $0 $0 $0 Per Customer Budget Impact City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 47 FIRE NON‐DEVELOPMENT FLAT FEES Current fee Annual Volume Full Cost Diff +/- Current - Full Cost Annual Revenue Annual Cost Annual Diff +/- Current - Full Cost CERTIFIED UNIFIED PARTICIPATING AGENCY FEES Hazardous Materials Handlers Remote utility (1-time fee)$649 6 $620 $30 $3,897 $3,717 $180 1 - 4 Materials handled $374 184 $354 $20 $68,796 $65,137 $3,659 5 - 10 Materials handled $427 18 $398 $28 $7,678 $7,169 $509 11+ Materials handled $511 11 $575 ‐$64 $5,619 $6,328 ‐$709 Waste Generators 1 Waste stream (professional or medical)$251 2 $221 $30 $502 $443 $60 1 - 5 Waste streams (all others)$374 131 $354 $20 $48,980 $46,375 $2,605 6+ Waste streams $504 5 $575 ‐$71 $2,519 $2,876 ‐$357 Waste Stream (DeMinimus)$121 61 $221 ‐$100 $7,388 $13,496 ‐$6,108 Tiered Permitting CE $793 - $531 $262 $0 $0 $0 CA $1,250 1 $1,062 $188 $1,250 $1,062 $188 PBR $2,953 - $2,301 $651 $0 $0 $0 Underground Storage Tanks (general model) First tank $2,157 23 $1,947 $210 $49,619 $44,782 $4,837 Each additional tank - $0 $0 $0 $0 $0 Tank installation $7,041 $6,018 $1,023 $0 $0 $0 Tank removal $5,450 $4,779 $671 $0 $0 $0 Minor Modification $2,043 $1,947 $96 $0 $0 $0 Major Modification $6,358 $4,956 $1,402 $0 $0 $0 Above Ground Storage Tanks Per Customer Budget Impact City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 48 FIRE NON‐DEVELOPMENT FLAT FEES Current fee Annual Volume Full Cost Diff +/- Current - Full Cost Annual Revenue Annual Cost Annual Diff +/- Current - Full Cost One Tank $237 15 $443 ‐$206 $3,555 $6,638 ‐$3,083 Two Tanks $474 - $620 ‐$146 $0 $0 $0 Three Tanks $567 5 $797 ‐$230 $2,835 $3,983 ‐$1,148 CALARP New Stationary Source Facility $3,110 - $2,832 $278 $0 $0 $0 Existing Annual Facility Inspection $484 - $708 ‐$224 $0 $0 $0 Site Remediation Oversight $242 $708 ‐$466 $0 $0 $0 Soil Remediation $242 $708 ‐$466 $0 $0 $0 Temporary Closure Permit $2,024 $1,770 $254 $0 $0 $0 Closures Temporary Closure $2,157 $1,770 $387 $0 $0 $0 Closure in Place $2,726 $2,124 $602 $0 $0 $0 Late Fee $0 $0 $0 $0 $0 Annual permit fees received 31-60 days after original invoice day $0 $0 $0 $0 $0 Annual permit fees received 61 + days after original invoice day $0 $0 $0 $0 $0 FIRE EQUIPMENT AND PERSONNEL STAND-BY FEES Fire Engine/Ladder Truck Standby $488 $0 $488 $0 $0 $0 Squad or Light Rescue Equipment Standby $304 $0 $304 $0 $0 $0 Third & Subsequent Fire Inspection Fee $202 $0 $202 $0 $0 $0 Additional Site Inspection Fee (one hour min.)$177 ‐$177 $0 $0 $0 Fire Investigation/Fire Prevention Standby $177 ‐$177 $0 $0 $0 Firefighter Standby (Per hour)$177 ‐$177 $0 $0 $0 Administrative/Clerical (Per hour)$177 ‐$177 $0 $0 $0 Per Customer Budget Impact City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 49 FIRE NON‐DEVELOPMENT FLAT FEES Current fee Annual Volume Full Cost Diff +/- Current - Full Cost Annual Revenue Annual Cost Annual Diff +/- Current - Full Cost Multi-Dwelling Fire and Life Safety Inspection Fee Schedule [2] [3] Administrative Fee [4]$0 $0 $0 $0 $0 Re-inspection Fee $221 ‐$221 $0 $0 $0 Re-inspection Fee, 2nd reinspection and all subsequent reinspections Processing per facility $101 $89 $12 $0 $0 $0 Each Additional Owner $12 $44 ‐$32 $0 $0 $0 Apartment Houses Fees are waived for units that are built, owned and managed by the San Luis Obispo Housing Authority, other government agencies or not-for-profit housing organizations Up to 10 units $404 349 $354 $50 $140,903 $123,548 $17,355 11 - 20 Units $606 45 $531 $75 $27,252 $23,895 $3,357 21 - 50 Units $807 47 $708 $99 $37,951 $33,276 $4,674 51 - 100 Units $1,009 12 $885 $124 $12,112 $10,620 $1,492 101 - 200 Units $1,615 5 $1,593 $22 $8,075 $7,965 $110 Every additional 100 Units over 200 $404 1 $531 ‐$127 $404 $531 ‐$127 Hotels, Motels, Lodging Houses, Bed & Breakfast Facilities, Youth Hostel Facilities, Senior Facilities, Sororities, Fraternities and Other Congregate Residences Hotel, Motel, Bed & Breakfast 1 - 20 Units $404 10 $354 $50 $4,037 $3,540 $497 21 - 50 Units $606 9 $531 $75 $5,450 $4,779 $671 51 - 100 Units $1,009 13 $885 $124 $13,121 $11,505 $1,616 101 - 200 Units $1,615 8 $1,328 $287 $12,919 $10,620 $2,299 Sorority and Fraternity $807 18 $708 $99 $14,534 $12,744 $1,790 Condominiums Per Customer Budget Impact City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 50 FIRE NON‐DEVELOPMENT FLAT FEES Current fee Annual Volume Full Cost Diff +/- Current - Full Cost Annual Revenue Annual Cost Annual Diff +/- Current - Full Cost Up to 10 Units $404 19 $354 $50 $7,671 $6,726 $945 11 - 20 Units $606 9 $531 $75 $5,450 $4,779 $671 21 - 50 Units $807 8 $708 $99 $6,460 $5,664 $796 51 - 500 Units $1,211 2 $1,062 $149 $2,422 $2,124 $298 OTHER FIRE FEES Hydrant Flow Test (First Hydrant)$202 $177 $25 $0 $0 $0 Hydrant Flow Test (Each Additional Hydrant)$101 $89 $12 $0 $0 $0 Reinspection Fee (construction)$202 $221 ‐$19 $0 $0 $0 Board of Appeals $202 $1,460 ‐$1,258 $0 $0 $0 Emergency Call-Out (Non-Scheduled)$787 $1,062 ‐$275 $0 $0 $0 After Hours Call-Out (Scheduled)$197 $1,062 ‐$865 $0 $0 $0 Lift Assist Fee - New Category $0 $0 $0 $0 $0 Extraordinary Response/High Use Fee - New Category $0 $0 $0 $0 $0 Defensible Space/Home Hardening Inspection - New Category $354 ‐$354 $0 $0 $0 $609,438 $593,267 $16,171 1. Fees on rows 28, 36, 100-102, 109, 110, 142-144 are all new fee categories 2. Staff recommends removing 3 fees Per Customer Footnotes Budget Impact City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 51 GENERAL SERVICES City of San Luis Obispo Government FY2024 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 1 GENERAL GOVERNMENT 2 Photo Copies 4 Standard or legal Per page - 0.45$ -$ 0%-$ -$ -$ 100%0.45$ -$ -$ -$ 5 11" x 17"Per page - 0.79$ -$ 0%-$ -$ -$ 100%0.79$ -$ -$ -$ 6 Microfiche Copies 7 Standard Each - 0.61$ -$ 0%-$ -$ -$ 100%0.61$ -$ -$ -$ 8 11'' x 17''Per page - 3.12$ -$ 0%-$ -$ -$ 100%3.12$ -$ -$ -$ 9 18'' x 24''Per page - 3.78$ -$ 0%-$ -$ -$ 100%3.78$ -$ -$ -$ 10 Photographs Each - 6.48$ -$ 0%-$ -$ -$ 100%6.48$ -$ -$ -$ 11 Audio Recordings 12 CD Each - 8.40$ -$ 0%-$ -$ -$ 100%8.40$ -$ -$ -$ 13 Tape Each - 16.81$ -$ 0%-$ -$ -$ 100%16.81$ -$ -$ -$ 14 Video Recordings Each - 34.81$ -$ 0%-$ -$ -$ 100%34.81$ -$ -$ -$ 15 Faxes Each - 3.60$ -$ 0%-$ -$ -$ 100%3.60$ -$ -$ -$ 16 Electronic Documents 18 Via the City's Web Site of e-mail 19 CD-Counter Pickup Each - 4.81$ -$ 0%-$ -$ -$ 100%4.81$ -$ -$ -$ 20 CD-Mail Each - 4.81$ -$ 0%-$ -$ -$ 100%4.81$ -$ -$ -$ 21 Late Fee Fixed Fee - 16.95$ -$ 0%-$ -$ -$ 100%16.95$ -$ -$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 52 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 22 Appeals to Advisory Bodies Following Administrative (non‐Planning) Decisions 25 Administrative Review Board Fixed Fee 1 337.31$ 2,530$ 13%2,530$ 337$ 2,192$ 100%2,530$ 2,530$ 2,192$ -$ 25.1 Hearing Officer Review Fixed Fee 110 -$ 421$ 0%46,296$ -$ 46,296$ 100%421$ 46,296$ 46,296$ -$ 26 All Other Appeals Fixed Fee 1 337.31$ 2,125$ 16%2,125$ 337$ 1,788$ 100%2,125$ 2,125$ 1,788$ -$ 26.1 Community Service Worker Registration Remove - 63$ -$ 0%-$ -$ -$ 100%--Recommended to remove-- 27 FINANCE DEPARTMENT 28 New Business License Processing Fee 29 Business License Application Fixed Fee 670 65$ 78$ 83%52,579$ 43,751$ 8,828$ 100%78$ 52,579$ 8,828$ -$ 30 Business License Zoning Fee Fixed Fee 1 125$ 128$ 98%128$ 125$ 3$ 100%128$ 128$ 3$ -$ 31.0 Annual Business License Renewal Processing Fee Fixed Fee 8,908 55$ 32$ 172%284,601$ 488,604$ (204,003)$ 100%32$ 284,601$ (204,003)$ -$ 31.1 Home Occupancy Business Remove - -$ -$ 0%-$ -$ -$ 100%--Recommended to remove-- 31.2 Renewal or New Application [3]Remove - 39$ -$ 0%-$ -$ -$ 100%--Recommended to remove-- 31.3 Business License & Tax Certificate Replacement Fee Remove - 13$ -$ 0%-$ -$ -$ 100%--Recommended to remove-- 32 Returned Check Fee 33 Initial returned check Fixed Fee - 25$ -$ 0%-$ -$ -$ 100%25$ -$ -$ -$ 34 Each subsequent returned check Fixed Fee - 35$ -$ 0%-$ -$ -$ 100%35$ -$ -$ -$ 35 Annual Business Minimum Tax Fee or 0.5%, whichever is greater Set by the state - 25$ -$ 0%-$ -$ -$ 100%25$ -$ -$ -$ 36 Annual Downtown Assessment -for locations within Downtown or 0.5%, whichever is greater Set by the state - 150$ -$ 0%-$ -$ -$ 100%150$ -$ -$ -$ 37 SB1186 State Fee - Disability Access [2]Set by the state - 4$ -$ 0%-$ -$ -$ 100%4$ -$ -$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 53 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 43 Stormwater Connection Fee 44 Single Property Remove - 25$ -$ 0%-$ -$ -$ 100%--Recommended to remove-- 45 Larger Developments Remove - 66$ -$ 0%-$ -$ -$ 100%--Recommended to remove-- Total User Fees $388,259 $533,154 -$144,896 $388,259 -$144,896 $0 % of Full Cost 137%-37%100%-27%0% Footnotes ORD 1-21: City would like these fees to remain on schedule with no changes. MGT did not perform an analysis for these fees. ORD 25-26: Appeals were included in analysis with cross support from Legal Home Occupancy Business Application and Renewal - Removed -CDD heavy. Remain consistent with Planning Fee Application Business License & Tax Certificate Replacement Fee - Removed -CDD heavy Change of Location an Zoning Fee - Removed -CDD heavy Stormwater Connection Fee (Single Property and Larger Developments - Removed -CDD heavy Community Service Worker Registration Fee - Removed -Parks/Rec and CDD Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 54 PARKS AND RECREATION City of San Luis Obispo Parks & Recreation FY2024 Ord Service Name Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 1 Youth Services: School Year (Sun- N-Fun)700,427$ 1,442,313$ 49%1,442,313$ 700,427$ 741,886$ 60%865,388$ 865,388$ 164,961$ 576,925$ 2 Youth Services: Out of School Care (Spring Break, Summer Camp, Teacher Workday 219,395$ 445,941$ 49%445,941$ 219,395$ 226,545$ 60%267,564$ 267,564$ 48,169$ 178,376$ 3 Youth Sports (leagues, clinics and camps)93,134$ 278,546$ 33%278,546$ 93,134$ 185,412$ 30%83,564$ 83,564$ (9,570)$ 194,982$ 4 Aquatics: Lap Swim / Swim Script 63,051$ 597,588$ 11%597,588$ 63,051$ 534,537$ 30%179,277$ 179,277$ 116,226$ 418,312$ 5 Aquatics: Recreational Swim / Recreational Swim Script 63,495$ 324,641$ 20%324,641$ 63,495$ 261,146$ 30%97,392$ 97,392$ 33,897$ 227,249$ 6 Aquatics: Lessons 99,324$ 350,257$ 28%350,257$ 99,324$ 250,933$ 20%70,051$ 70,051$ (29,272)$ 280,205$ 7 Aquatics: Special Classes 5,760$ 110,393$ 5%110,393$ 5,760$ 104,633$ 20%22,079$ 22,079$ 16,319$ 88,315$ 8 Aquatics: Facility Use 47,656$ 61,552$ 77%61,552$ 47,656$ 13,896$ 80%49,242$ 49,242$ 1,586$ 12,310$ Per Unit Annual Per Unit Annual Current Recommendations City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 55 Ord Service Name Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 9 Recreational Adult Sports: Softball/Outdoor 104,771$ 179,828$ 58%179,828$ 104,771$ 75,057$ 80%143,863$ 143,863$ 39,092$ 35,966$ 10 Recreational Adult Sports: Indoor (this is built into the number on the line above 11 Instructional Classes 82,548$ 191,993$ 43%191,993$ 82,548$ 109,446$ 60%115,196$ 115,196$ 32,648$ 76,797$ 12 Special Events: Parks and Recreation Sponsored Events (FEE)3,393$ 58,868$ 6%58,868$ 3,393$ 55,475$ 10%5,887$ 5,887$ 2,494$ 52,981$ 13 Special Events: Parks and Recreation Sponsored Events (NON-FEE)-$ 75,636$ 0%75,636$ -$ 75,636$ 0%-$ -$ -$ 75,636$ 14 Gymnasium Rental (Ludwick Community Center)8,203$ 40,919$ 20%40,919$ 8,203$ 32,716$ 60%24,552$ 24,552$ 16,348$ 16,368$ 15 g Rentals (need to categorize who fits large vs small) - Ludwick, Library and Senior center 18,305$ 127,738$ 14%127,738$ 18,305$ 109,433$ 30%38,321$ 38,321$ 20,017$ 89,417$ 16 Indoor Facilities: Small Room Rentals (need to categorize who fits large vs small)10,145$ 53,246$ 19%53,246$ 10,145$ 43,101$ 30%15,974$ 15,974$ 5,829$ 37,272$ 17 Outdoor Facilities: Jack House Garden Rentals 10,715$ 27,735$ 39%27,735$ 10,715$ 17,020$ 70%19,414$ 19,414$ 8,700$ 8,320$ 18 Outdoor Facilities: Softball/baseball diamond (excluding Sinsheimer Stadium)7,839$ 341,193$ 2%341,193$ 7,839$ 333,354$ 20%68,239$ 68,239$ 60,400$ 272,955$ 19 Outdoor Facilities: Multi-Use Courts (basketball courts are multi-use - includes Hockey Rink)8,868$ 109,050$ 8%109,050$ 8,868$ 100,182$ 20%21,810$ 21,810$ 12,942$ 87,240$ 20 Outdoor Facilities: Skate Park (CS)-$ 35,931$ 0%35,931$ -$ 35,931$ 0%-$ -$ -$ 35,931$ Per Unit Annual Per Unit Annual Current Recommendations City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 56 Ord Service Name Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 21 Outdoor Facilities: Tennis, Sand Volleyball, Pickleball Courts 9,498$ 440,978$ 2%440,978$ 9,498$ 431,479$ 60%264,587$ 264,587$ 255,088$ 176,391$ 22 Outdoor Facilities: Damon- Garcia 26,774$ 653,797$ 4%653,797$ 26,774$ 627,024$ 100%653,797$ 653,797$ 627,024$ -$ 23 Outdoor Facilities: Baseball Stadium 33,765$ 60,554$ 56%60,554$ 33,765$ 26,789$ 60%36,332$ 36,332$ 2,567$ 24,222$ 24 Outdoor Facilities: Other (Bounce House & Portable BBQ)11,274$ 39,710$ 28%39,710$ 11,274$ 28,436$ 60%23,826$ 23,826$ 12,552$ 15,884$ 25 Mission Plaza - Downtown Dining -$ 70,616$ 0%70,616$ -$ 70,616$ 0%-$ -$ -$ 70,616$ 26 Outdoor Special Events --See individual fee listed under special events 27 Outdoor Facilities: Community Gardens 4,756$ 48,314$ 10%48,314$ 4,756$ 43,558$ 10%4,831$ 4,831$ 76$ 43,483$ 28 Junior Ranger Camp 8,211$ 32,027$ 26%32,027$ 8,211$ 23,816$ 30%9,608$ 9,608$ 1,397$ 22,419$ 29 Environmental Education (COULD BE A FEE)-$ 34,682$ 0%34,682$ -$ 34,682$ 10%3,468$ 3,468$ 3,468$ 31,214$ 30 Golf Course 213,003$ 1,036,827$ 21%1,036,827$ 213,003$ 823,825$ 30%311,048$ 311,048$ 98,046$ 725,779$ 31 BBQ Rental locations 14,236$ 166,639$ 9%166,639$ 14,236$ 152,403$ 80%133,311$ 133,311$ 119,076$ 33,328$ 32 Senior Center and Senior Programming (Community Services oversight)-$ 148,576$ 0%148,576$ -$ 148,576$ 10%14,858$ 14,858$ 14,858$ 133,719$ Per Unit Annual Per Unit Annual Current Recommendations City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 57 Ord Service Name Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 33 Volunteer Program -$ 183,912$ 0%183,912$ -$ 183,912$ 0%-$ -$ -$ 183,912$ 34 Rangers -$ 838,423$ 0%838,423$ -$ 838,423$ 0%-$ -$ -$ 838,423$ 35 Rangers - Homelessness -$ 322,922$ 0%322,922$ -$ 322,922$ 0%-$ -$ -$ 322,922$ 36 Public Arts Program -$ 156,928$ 0%156,928$ -$ 156,928$ 0%-$ -$ -$ 156,928$ 37 Out of Department Cost -$ 370,191$ 0%370,191$ -$ 370,191$ 0%-$ -$ -$ 370,191$ 38 Jack House Docent Program -$ 150,300$ 0%150,300$ -$ 150,300$ 0%-$ -$ -$ 150,300$ 39 General Department Overhead Costs -$ 0$ 0%0$ -$ 0$ 100%0$ 0$ 0$ -$ 40 Program Specific Overhead Costs*-$ (0)$ 0%(0)$ -$ (0)$ 100%(0)$ (0)$ (0)$ -$ 41 SPECIAL EVENTS 42 Special Events: Mission Plaza 673$ 4,492$ 15%40,427$ 6,057$ 34,370$ 60%2,695$ 24,256$ 18,199$ 16,171$ 43 Special Events: Special Event Application Fees 317$ 2,610$ 12%49,591$ 6,023$ 43,568$ 100%2,610$ 49,591$ 43,568$ -$ 44 Special Events: Special Banner Permit Application/Installation*243$ 427$ 57%15,372$ 8,748$ 6,624$ 100%427$ 15,372$ 6,624$ -$ Per Unit Annual Per Unit Annual Current Recommendations City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 58 Ord Service Name Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 45 Special Events: Film Application - Still Photography 119$ 1,362$ 9%1,362$ 119$ 1,243$ 50%681$ 681$ 562$ 681$ 46 Special Events: Film Application - Commercial 151$ 1,021$ 15%2,043$ 302$ 1,741$ 50%511$ 1,021$ 719$ 1,021$ 47 Special Events: Film Application - Non-Profit 47$ 1,362$ 3%1,362$ -$ 1,362$ 30%409$ -$ -$ 1,362$ 48 Special Events: Film Application - Destination Marketing -$ 1,589$ 0%4,767$ -$ 4,767$ 50%794$ 2,383$ 2,383$ 2,383$ 49 Special Events: Permit Fee - Permit Processing Fee 18$ 15$ 115%4,086$ 4,704$ (618)$ 100%15$ 4,086$ (618)$ -$ 50 Special Events: Permit Fee - Park Use (full and half)441$ 978$ 45%26,403$ 11,911$ 14,492$ 60%587$ 15,842$ 3,931$ 10,561$ 51 Drop-Ins (Not Sure Where to Classify this cost from facility Maint)-$ 86,244$ 0%86,244$ -$ 86,244$ 100%86,244$ 86,244$ 86,244$ -$ Total User Fees $9,840,424 $1,906,407 $7,934,017 $3,742,955 $1,836,548 $6,097,469 % of Full Cost 19%81%38%96%62% Per Unit Annual Per Unit Annual Current Recommendations City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 59 PLANNING City of San Luis Obispo Planning - 4003 FY2024 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 1 Home Occupation Permit Fixed Fee 123 191$ 476$ 40%58,371$ 23,460$ 34,912$ 100%476$ 58,371$ 34,912$ -$ 2 Business License Zoning Clearance Fixed Fee 1 39$ 258$ 15%258$ 39$ 219$ 100%258$ 258$ 219$ -$ 3 Business License Change of Location Only Fixed Fee-New 1 -$ 258$ 0%258$ -$ 258$ 100%258$ 258$ 258$ -$ 4 Land Use Documentation Request Fixed Fee 9 510$ 654$ 78%5,882$ 4,587$ 1,295$ 100%654$ 5,882$ 1,295$ -$ 5 Minor Use Permit (Admin)Fixed Fee 16 3,663$ 3,710$ 99%57,874$ 57,147$ 727$ 100%3,710$ 57,874$ 727$ -$ 6 Conditional Use Permit (Planning Commission)Fixed Fee 4 7,624$ 10,542$ 72%44,276$ 32,022$ 12,253$ 100%10,542$ 44,276$ 12,253$ -$ 7 Variance Fixed Fee 1 3,496$ 3,874$ 90%3,874$ 3,496$ 378$ 100%3,874$ 3,874$ 378$ -$ 8 Time Extension 25% of filing fee 8 -$ 228$ 0%1,777$ -$ 1,777$ 100%228$ 1,777$ 1,777$ -$ 9 Non-profit Special Event Fee Fixed Fee 1 254$ 792$ 32%792$ 254$ 538$ 100%792$ 792$ 538$ -$ 10 Affordable Housing Incentive Request Fixed Fee 3 1,452$ 2,486$ 58%6,464$ 3,775$ 2,689$ 100%2,486$ 6,464$ 2,689$ -$ 11 Modification 25% of filing fee 9 -$ 39$ 0%356$ -$ 356$ 100%39$ 356$ 356$ -$ 13 Creek Setback Exception (Director's Hearing)Fixed Fee - New 1 -$ 3,444$ 0%3,444$ -$ 3,444$ 100%3,444$ 3,444$ 3,444$ -$ 14 Reviews Requiring ALUC Hearing Fixed Fee 1 3,324$ 2,674$ 124%2,674$ 3,324$ (650)$ 100%2,674$ 2,674$ (650)$ -$ 15 Planning Consultation per hour 1 173$ 218$ 79%218$ 173$ 45$ 100%218$ 218$ 45$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 60 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 16 Director's Action 17 Director's Action - General Fixed Fee 105 1,006$ 2,993$ 34%313,023$ 105,201$ 207,822$ 100%2,993$ 313,023$ 207,822$ -$ 18 Christmas Tree/Pumpkin Lot Permit Fixed Fee 1 430$ 881$ 49%881$ 430$ 451$ 100%881$ 881$ 451$ -$ 19 Sidewalk Café User and Parklet Application Fee Fixed Fee 3 908$ 3,597$ 25%11,512$ 2,906$ 8,605$ 100%3,597$ 11,512$ 8,605$ -$ 21 Development Review 23 Pre-Application Fixed Fee 9 1,079$ 1,356$ 80%12,201$ 9,712$ 2,489$ 100%1,356$ 12,201$ 2,489$ -$ 24 With site visit Fixed Fee 1 1,355$ 2,822$ 48%2,822$ 1,355$ 1,467$ 100%2,822$ 2,822$ 1,467$ -$ 25 With site visit + ARC Review Fixed Fee - New 1 -$ 3,712$ 0%3,712$ -$ 3,712$ 100%3,712$ 3,712$ 3,712$ -$ 26 Development Projects - Minor Fixed Fee 21 4,957$ 8,359$ 59%178,878$ 106,090$ 72,788$ 100%8,359$ 178,878$ 72,788$ -$ 27 Development Projects - Moderate Fixed Fee 8 14,394$ 24,205$ 59%188,796$ 112,276$ 76,519$ 100%24,205$ 188,796$ 76,519$ -$ 28 Development Projects - Major Fixed Fee 10 19,237$ 40,757$ 47%415,720$ 196,216$ 219,504$ 100%40,757$ 415,720$ 219,504$ -$ 28.5 Plan Revision Remove - 5,623$ -$ 0%-$ -$ -$ 100%--Recommend to Remove-- 29 Environmental Services Review 32 Initial Study/Environmental Impact Report 30% plus contract costs 6 -$ 7,780$ 0%48,238$ -$ 48,238$ 100%7,780$ 48,238$ 48,238$ -$ 32.1 Environmental Impact Determination Remove - 7,603$ -$ 0%-$ -$ -$ 100%--Recommend to Remove-- 33 Historic Resources 34 Historic Property Listing/Delisting Fixed Fee - New 4 -$ 3,609$ 0%15,882$ -$ 15,882$ 100%3,609$ 15,882$ 15,882$ -$ 35 CHC Development Review Fixed Fee - New 1 -$ 3,830$ 0%3,830$ -$ 3,830$ 100%3,830$ 3,830$ 3,830$ -$ 36 CHC Staff Referral Review Fixed Fee - New 1 -$ 871$ 0%871$ -$ 871$ 100%871$ 871$ 871$ -$ 37 Mills Act Participation Application Fixed Fee 1 1,701$ 3,733$ 46%5,227$ 2,381$ 2,845$ 100%3,733$ 5,227$ 2,845$ -$ 38 Subdivision Services 39 Lot Line Adjustment Fixed Fee 7 3,627$ 4,038$ 90%26,654$ 23,935$ 2,718$ 100%4,038$ 26,654$ 2,718$ -$ 41 S.B. 9 Urban Lot Split Fixed Fee - New 4 -$ 8,692$ 0%34,766$ -$ 34,766$ 100%8,692$ 34,766$ 34,766$ -$ 42 Tentative parcel map Fixed Fee 4 7,650$ 11,235$ 68%44,940$ 30,600$ 14,340$ 100%11,235$ 44,940$ 14,340$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 61 City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 62 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 142 All other non-user fee related work Non-Fee 1 -$ -$ 0%-$ -$ -$ 100%-$ -$ -$ -$ Total Cost of Unidentified Time $1,418,902 $0 $1,418,902 $1,418,902 Total User Fees $2,301,514 $1,211,812 $1,089,702 $2,301,514 $1,089,702 $0 % of Full Cost 53%47%100%90%0% Footnotes *Street Name Change - Recommend to remove- fee no longer applicable per Planning staff. Fee was sent to Engineering and consensus was to remove from the schedule. *Plan Revision - Recommended to remove. Rarely used. *Conceptual Plan - Recommended to phase out - This has been merged into the pre-application fee. *Director's Action - General - Was previously called Director's Action Application. Includes Sidewalk Sales Permit, Sign Permit, Fence Height Exception.eposit fees City will need to determine if they would like to adjust the deposit levels 82 *Street Abandondment- cross support from Engineering in 2018 study was approximately half (20 hours) the time reported for this study. Inserted the reported 48 hours cross support from Engineering *Environmental Impact Determination - Recommend to remove - Rarely used- Merged into Environmental Impact Report. Separate Fish and Game fees may apply, as set by the State of California / Includes Application and IT Surcharge. Current Recommendations *Planning schedule heavy on cross support Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 63 POLICE City of San Luis Obispo Police FY 2024 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 1 Processing charge for return of property taken for safekeeping Remove - 11$ -$ 0%-$ -$ -$ -- Recommend to Remove -- 2 Clearance Letters Fee set by Penal Code 13322 - 25$ 25$ 100%-$ -$ -$ 100%25$ -$ -$ -$ 3 Civil SDT Fee set by California Evidence Code 1563 - 15$ 15$ 100%-$ -$ -$ 100%15$ -$ -$ -$ 4 Criminal SDT access through discovery - -$ -$ 0%-$ -$ -$ 100%-$ -$ -$ -$ 5 Civil Subpoena Fee set by statute GC 68097.2 - 275$ 275$ 100%-$ -$ -$ 100%275$ -$ -$ -$ 6 Concealed Weapons Permit (set by penal code 26190) 7 Investigative costs and permit processing Fee set by Penal Code 26190 - 100$ 100$ 100%-$ -$ -$ 100%100$ -$ -$ -$ 8 Renewal - Concealed Weapons Permit Fee set by Penal Code 26190 - 25$ 25$ 100%-$ -$ -$ 100%25$ -$ -$ -$ 9 Massage Facility Permit fee 11 361$ 365$ 99%4,016$ 3,970$ 45$ 100%365$ 4,016$ 45$ -$ 10 Massage Technician Initial Permit fee - 250$ 195$ 128%-$ -$ -$ 100%195$ -$ -$ -$ 11 Massage Technician Permit Renewal fee - 220$ 195$ 113%-$ -$ -$ 100%195$ -$ -$ -$ 12 Local Record Information Fee limited by Penal Code 13322 - 25$ 25$ 100%-$ -$ -$ 100%25$ -$ -$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 64 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 13 Impound Vehicle Release (30-day impound)fee 3 173$ 198$ 88%593$ 520$ 73$ 100%198$ 593$ 73$ -$ 14 Vehicle Tow Release Fee fee 227 96$ 122$ 79%27,727$ 21,831$ 5,896$ 100%122$ 27,727$ 5,896$ -$ 15 Record sealing Determined by Finance Director - -$ -$ 0%-$ -$ -$ -- Determined by Finance Director -- 16 Property Damage‐Only Collisions Investigations 17 Per party per non-injury traffic collision investigation report fee 7 139$ 227$ 61%1,587$ 970$ 617$ 100%227$ 1,587$ 617$ -$ 18 Administrative Investigations Determined by Finance Director - -$ -$ 0%-$ -$ -$ -- Determined by Finance Director -- 19 Administrative Citations (Noise Violation, UIP, Open Alcohol Container) 20 First citation for each such violation (except open container) Fee set by Muni Code - 350$ 350$ 100%-$ -$ -$ 100%350$ -$ -$ -$ 21 First citation (open container) Fee set by Muni Code - 100$ 100$ 100%-$ -$ -$ 100%100$ -$ -$ -$ 22 Second citation for each such violation Fee set by Muni Code - 700$ 700$ 100%-$ -$ -$ 100%700$ -$ -$ -$ 23 Third citation for each such violation Fee set by Muni Code - 1,000$ 1,000$ 100%-$ -$ -$ 100%1,000$ -$ -$ -$ 24 DUI Cost recovery Determined by Finance Director - -$ -$ 0%-$ -$ -$ -- Determined by Finance Director -- 25 Nuisance abatement Determined by Finance Director - -$ -$ 0%-$ -$ -$ -- Determined by Finance Director -- 26 False Alarms and Alarm Permits 27 Permit fee 2,694 46$ 32$ 145%86,260$ 124,732$ (38,472)$ 100%32$ 86,260$ (38,472)$ -$ 28 Renewal fee - 46$ 32$ 145%-$ -$ -$ 100%32$ -$ -$ -$ 29 First and Second False Alarm Response (within a twelve month period)no fee - -$ -$ 0%-$ -$ -$ 100%-$ -$ -$ -$ 29.1 Third or More False Alarm Response (within a twelve month period)Each 555 -$ 175$ 0%96,864$ -$ 96,864$ 100%175$ 96,864$ 96,864$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 65 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 30 Third Remove 199 101$ -$ 0%-$ 20,027$ (20,027)$ -- Recommend to Remove --(20,027)$ 31 Fourth Remove 114 168$ -$ 0%-$ 19,168$ (19,168)$ -- Recommend to Remove --(19,168)$ 32 Fifth Remove 80 277$ -$ 0%-$ 22,190$ (22,190)$ -- Recommend to Remove --(22,190)$ 33 Sixth Remove 50 498$ -$ 0%-$ 24,915$ (24,915)$ -- Recommend to Remove --(24,915)$ 34 Seventh & More Remove 112 760$ -$ 0%-$ 85,088$ (85,088)$ -- Recommend to Remove --(85,088)$ 35 Second Response Cost Recovery Determined by Finance Director - -$ -$ 0%-$ -$ -$ -- Determined by Finance Director -- 36 Taxi Permit 37 Pedicab Fee fee - 129$ 195$ 66%-$ -$ -$ 100%195$ -$ -$ -$ 38 Pedicab Renewal Fee fee - 66$ 195$ 34%-$ -$ -$ 100%195$ -$ -$ -$ 39 Permit fee fee - 267$ 195$ 137%-$ -$ -$ 100%195$ -$ -$ -$ 40 Permit Renewal fee fee - 273$ 195$ 140%-$ -$ -$ 100%195$ -$ -$ -$ 41 Electronic Game Center Permit fee 1 505$ 404$ 125%404$ 505$ (101)$ 100%404$ 404$ (101)$ -$ 42 Public Dance Permit fee - 121$ 124$ 97%-$ -$ -$ 100%124$ -$ -$ -$ 43 Tobacco License Fee - per location fee 38 851$ 862$ 99%32,764$ 32,339$ 424$ 100%862$ 32,764$ 424$ -$ 44 Mobile Food Vendor License fee - 189$ 188$ 101%-$ -$ -$ 100%188$ -$ -$ -$ 45 Administrative Use Permit (bars/nightclubs)Planning Support - 333$ 340$ 98%-$ -$ -$ 100%340$ -$ -$ -$ Total User Fees $250,213 $356,254 -$106,041 $250,213 -$106,041 $0 % of Full Cost 142%-42%100%-30%0% Footnotes ORD # 29.1 False Alarm Responses 3 or more - ORD # 20-23 Administrative Citations (Noise Violation, UIP, Open Alcohol Container) are set through the municipal code and are not user fees. ORD #17 Police Chief's Comments Regarding Property Damage Only Collision Reports: the cost is increasing from $139 to $227 and Chief thinks this is too high. A recommendation would be to collect 75% or maybe 50% instead. Police Chief's Comments Regarding False Alarms: instead of the same fee for all responses, incorporate increases. We’d need assistance and feedback Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 66 PUBLIC WORKS City of San Luis Obispo Public Works 5009 - CIP Project Eng FY2024 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 1 Final Inspection Approval / Department Finals Signoff 2 Square Footage of Site Disturbance: 3 Non‐Single Family Residential 4 Non-Single Family Residential: 0-2499 Fixed Fee - 279$ 297$ 94%-$ -$ -$ 100%297$ -$ -$ -$ 5 Non-Single Family Residential: 2500-4999 Fixed Fee - 279$ 297$ 94%-$ -$ -$ 100%297$ -$ -$ -$ 6 Non-Single Family Residential: 5000-14999 Fixed Fee 65 279$ 297$ 94%19,310$ 18,107$ 1,203$ 100%297$ 19,310$ 1,203$ -$ 7 Non-Single Family Residential: 15000-21999 Fixed Fee 2 442$ 446$ 99%891$ 885$ 7$ 100%446$ 891$ 7$ -$ 8 Non-Single Family Residential: 22000-43559 Fixed Fee 1 606$ 446$ 136%446$ 606$ (160)$ 100%446$ 446$ (160)$ -$ 9 Non-Single Family Residential: 43560+Fixed Fee 5 770$ 446$ 173%2,228$ 3,849$ (1,621)$ 100%446$ 2,228$ (1,621)$ -$ 10 Single Family Residential 11 Single Family Residential: 0-2500 Fixed Fee - 279$ 297$ 94%-$ -$ -$ 100%297$ -$ -$ -$ 12 Single Family Residential: 2501+Fixed Fee 149 279$ 297$ 94%44,264$ 41,507$ 2,757$ 100%297$ 44,264$ 2,757$ -$ 13 Review of Mitigation Measures, Conditions, and TIFs Fixed Fee - 270$ 346$ 78%-$ -$ -$ 100%346$ -$ -$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 67 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery %Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommended Subsidy 14 Abandoned Shopping Carts 15 Failure to Submit Abandoned Shopping Cart Prevention & Retr Per Month - 100$ 100$ 100%-$ -$ -$ 100%100$ -$ -$ -$ 16 Failure to Reclaim Abandoned Shopping Carts* 17 After 3rd occurrence in a 6-month period** Per Occurrence - 50$ 50$ 100%-$ -$ -$ 100%50$ -$ -$ -$ 18 Retrieval/impoundment costs Actual Cost - -$ -$ 0%-$ -$ -$ 100%--Actual Cost-- Total User Fees $67,138 $64,954 $2,185 $67,138 $2,185 $0 % of Full Cost 97%3%100%3%0% Footnotes All cross supporting costs are not reflected in the total user fee costs listed on ORD 18.5 forward. These costs are captured under the home department's fees. The Abandoned shopping cart fees were recently adopted and therefore MGT did not analyze these fees. Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 68 UTILITIES City of San Luis Obispo Utilities FY2024 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommende d Subsidy 1 Meter Services 2 Water Meter Cost (.75")Materials Only 107 192$ 199$ 97%21,253$ 20,540$ 714$ 100%199$ 21,253$ 714$ -$ 3 Water Meter Cost (1")Materials Only 1,243 209$ 234$ 90%290,377$ 260,297$ 30,081$ 100%234$ 290,377$ 30,081$ -$ 4 Water Meter Cost (1.5")Materials Only 17 549$ 550$ 100%9,344$ 9,329$ 15$ 100%550$ 9,344$ 15$ -$ 5 Water Meter Cost (2")Materials Only 39 693$ 739$ 94%28,830$ 27,034$ 1,796$ 100%739$ 28,830$ 1,796$ -$ 6 Water Meter Radio Cost (All Sizes) New Fee - Material Only 1 -$ 128$ 0%128$ -$ 128$ 100%128$ 128$ 128$ -$ 6.1 Water Meter Radio Installation (All Sizes)New Fee 1 -$ 97$ 0%97$ -$ 97$ 100%97$ 97$ 97$ -$ 8 Install Water Meter (3/4" - 1")Fixed Fee 1,320 149$ 193$ 77%255,168$ 196,363$ 58,805$ 100%193$ 255,168$ 58,805$ -$ 10 Install Water Meter (1.5" - 2")Fixed Fee 50 298$ 387$ 77%19,331$ 14,876$ 4,455$ 100%387$ 19,331$ 4,455$ -$ 11 Install Water Meter (larger than 2")Deposit 3 -$ 773$ 0%2,320$ -$ 2,320$ 100%--Deposit Amount Needed (Time and Materials)-- 12 Remove Water Meter (5/8" - 1")Fixed Fee 187 149$ 193$ 77%36,149$ 27,818$ 8,331$ 100%193$ 36,149$ 8,331$ -$ 13 Remove Water Meter (1.5" - 2")Fixed Fee 9 298$ 387$ 77%3,480$ 2,678$ 802$ 100%387$ 3,480$ 802$ -$ 14 Remove Water Meter (larger than 2")Deposit 3 -$ 773$ 0%2,320$ -$ 2,320$ 100%--Deposit Amount Needed (Time and Materials)-- 15 Adapter Cost (1" Service/.58"x.75" Meter)Materials Only 1 29$ 72$ 40%72$ 29$ 43$ 100%72$ 72$ 43$ -$ 16 Adapter Cost (1" Service/.75" Meter)Materials Only 5 17$ 72$ 24%360$ 86$ 274$ 100%72$ 360$ 274$ -$ 17 Adapter Cost (1.5" Service/1" Meter)Materials Only 6 169$ 315$ 54%1,890$ 1,012$ 878$ 100%315$ 1,890$ 878$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 69 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommende d Subsidy 18 Adapter Cost (2" Service/1" Meter)Materials Only 3 130$ 328$ 40%984$ 390$ 594$ 100%328$ 984$ 594$ -$ 19 Adapter Cost (2" Service/1.5" Meter)Materials Only - 248$ 427$ 58%-$ -$ -$ 100%427$ -$ -$ -$ 20 Adapter Cost (2" /1" + 1"/.75" Combo Meter)Materials Only 1 195$ 400$ 49%400$ 195$ 205$ 100%400$ 400$ 205$ -$ 21 Retirement of Service (2" or smaller) Change from Fixed Fee to Deposit 10 921$ 967$ 95%9,665$ 9,207$ 459$ 100%--Deposit Amount Needed (Time and Materials)-- 22 Retirement of Service (larger than 2") Change from Fixed Fee to Deposit 3 921$ 967$ 95%2,900$ 2,762$ 138$ 100%--Deposit Amount Needed (Time and Materials)-- 23 Account Set-up Fixed Fee 2,927 42$ 48$ 88%141,454$ 123,812$ 17,642$ 100%48$ 141,454$ 17,642$ -$ 24 Account Set-up After Hours/Weekends Hourly Rate 24 570$ 580$ 98%13,918$ 13,670$ 248$ 100%580$ 13,918$ 248$ -$ 27 Disconnect Service for Non-Payment (SB-998)Fixed Fee set by SB-99 386 50$ 290$ 17%111,926$ 19,362$ 92,564$ 20%57$ 22,002$ 2,640$ 89,924$ 28 Sewer Lateral Installation Fixed Fee 7 614$ 773$ 79%5,413$ 4,296$ 1,116$ 100%773$ 5,413$ 1,116$ -$ 29 Sewer Lateral Abandonment Fixed Fee 6 614$ 773$ 79%4,639$ 3,683$ 957$ 100%773$ 4,639$ 957$ -$ 30 Per Plan Review Submittal 31 Plan check review water service Fixed Fee 104 614$ 773$ 79%80,417$ 63,832$ 16,585$ 100%773$ 80,417$ 16,585$ -$ 32 Plan check review irrigation water Fixed Fee 35 614$ 773$ 79%27,063$ 21,482$ 5,581$ 100%773$ 27,063$ 5,581$ -$ 33 Plan check review sewer service Fixed Fee 297 614$ 773$ 79%229,651$ 182,290$ 47,362$ 100%773$ 229,651$ 47,362$ -$ 34 Recycled water cross connection test Fixed Fee 18 614$ 967$ 64%17,398$ 11,048$ 6,350$ 100%967$ 17,398$ 6,350$ -$ 35 C&D Recycling Fixed Fee 454 77$ 193$ 40%87,762$ 34,835$ 52,927$ 100%193$ 87,762$ 52,927$ -$ 36 Class I Industrial User Annual Permit Fee Volume of Discharge 4 380$ 773$ 49%3,093$ 1,522$ 1,571$ 100%773$ 3,093$ 1,571$ -$ 37 Class II Industrial User Annual Permit Fee Volume of Discharge 72 205$ 580$ 35%41,755$ 14,751$ 27,004$ 100%580$ 41,755$ 27,004$ -$ 38 Significant Industrial User (ex: Chemical Manufacturing, Electro-plating)Fixed Fee 2 1,983$ 3,866$ 51%7,732$ 3,967$ 3,766$ 100%3,866$ 7,732$ 3,766$ -$ 39 Industrial User Re-Inspection Fixed Fee 5 92$ 290$ 32%1,450$ 462$ 988$ 100%290$ 1,450$ 988$ -$ 40 New Fees 41 Recycled water construction water permit fee New - Fixed Fee 32 -$ 7,346$ 0%235,064$ -$ 235,064$ 47%3,400$ 108,800$ 108,800$ 126,264$ 42 Non-compliance Water Restoration Fee New - Fixed Fee 3 -$ 193$ 0%580$ -$ 580$ 100%193$ 580$ 580$ -$ 43 Temporary Wastewater Discharge Application New - Fixed Fee 12 -$ 290$ 0%3,480$ -$ 3,480$ 100%290$ 3,480$ 3,480$ -$ Current Recommendations Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 70 Ord Service Name Fee Description Annual Volume Current Fee Full Cost Current Recovery % Annual Cost Annual Revenue Annual Subsidy Recovery Level Fee @ Policy Level Annual Revenue2 Increased Revenue Recommende d Subsidy Current Recovery %2 Fee Change ‐/+ Percentage Fee Change -/+ 45 Class 1 Permit Application New - Fixed Fee 4 -$ 387$ 0%1,546$ -$ 1,546$ 100%387$ 1,546$ 1,546$ -$ 0%387$ NEW FEE 46 Class 2 Permit Application New - Fixed Fee 72 -$ 193$ 0%13,918$ -$ 13,918$ 100%193$ 13,918$ 13,918$ -$ 0%193$ NEW FEE 47 SIU permit application New - Fixed Fee 2 -$ 773$ 0%1,546$ -$ 1,546$ 100%773$ 1,546$ 1,546$ -$ 0%773$ NEW FEE 48 Incomplete Application/Resubmittal New - Fixed Fee 10 -$ 193$ 0%1,933$ -$ 1,933$ 100%193$ 1,933$ 1,933$ -$ 0%193$ NEW FEE 49 Grease Control Device Plan Review New - Fixed Fee 20 -$ 97$ 0%1,933$ -$ 1,933$ 100%97$ 1,933$ 1,933$ -$ 0%97$ NEW FEE 50 Sewer Lateral CCTV Review New - Fixed Fee 300 -$ 97$ 0%28,996$ -$ 28,996$ 100%97$ 28,996$ 28,996$ -$ 0%97$ NEW FEE 52 Whale Rock Day Use Fee New - Fixed Fee 15,600 -$ 10$ 0%156,000$ -$ 156,000$ 100%10$ 156,000$ 156,000$ -$ 0%10$ NEW FEE 53 Whale Rock Annual Access Fee New - Fixed Fee 1,500 -$ 75$ 0%112,500$ -$ 112,500$ 100%75$ 112,500$ 112,500$ -$ 0%75$ NEW FEE 55 Stormwater Parklet Fee New - Fixed Fee 2 -$ 193$ 0%387$ -$ 387$ 100%193$ 387$ 387$ -$ 0%193$ NEW FEE 56 Sewer WYE Installation New - Fixed Fee 125 555$ 100$ 558%12,443$ 69,375$ (56,932)$ 612%600$ 75,000$ 5,625$ (62,557)$ 558%(455)$ NEW FEE 58 Sewer WYE Installation (Lateral Rebate Program)New - Fixed Fee 1 1$ 555$ 0%555$ 1$ 554$ 109%600$ 600$ 599$ (45)$ 0%554$ NEW FEE 59 All other non-user fee related work Non Fee 1 -$ 19,465,259$ 0%19,465,259$ -$ 19,465,259$ 100%19,465,259$ 19,465,259$ 19,465,259$ -$ 0%19,465,259$ Total User Fees $2,029,620 $1,141,002 $888,617 $1,858,829 $729,795 $153,586 % of Full Cost 56%44%92%64%8% ootnotes ORD 21 - Utilities recommends charging time and materials due to the variation in project size. Recommend to have a deposit if the City wishes to do time and materials. List deposit amount desired. ORD 22 - Utilities recommends charging time and materials due to the variation in project size. Recommend to have a deposit if the City wishes to do time and materials. List deposit amount desired. ORD 27- The base fee is $50 because of SB998. CPI Inflation began 1/1/2021. Fee is set at $57 currently rounding down from $57.99. ORD 41- Based on fee justification shared by Antonio. May need to be inflated to adjust to new salaries. 'RW Construction permit fee' worksheet added for context. ORD 56- To match the comparative survey, the department recommends increasing the cost to $600. This would exceed 100% cost recovery. Should discuss internally ORD 58- To match the comparative survey, the department recommends increasing the cost to $600. This would exceed 100% cost recovery. Should discuss internally Assuming 100% cost recovery Current Recommendations ORD 11 - Utilities is recommending charging time and materials for this fee since there is a variation in project size that can change the time spent. Recommend to have a deposit if the City wishes to do time and materials. Full cost is showing the average cost for service. This can help guide the level the City may want to set as a deposit for this fee. ORD 14 - Utilities is recommending charging time and materials for this fee since there is a variation in project size that can change the time spent. Recommend to have a deposit if the City wishes to do time and materials. Full cost is showing the average cost for service. This can help guide the level the City may want to set as a deposit for this fee. Per Unit Annual Per Unit Annual City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 71 Appendix B – Peer Comparison Survey Results The following pages provide the results of the peer comparison survey. City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 72 SLO Current Fee SLO County City of Santa Barbara City of Ventura City of Monterey Average Median Valuation/Sq Ft 1,223 SQ FT 1,223 SQ FT 1,223 SQ FT 1,223 SQ FT $250,000 Building Plan Check $2,923 $3,884 $1,694 $1,801 $2,707 $2,521 $2,254 Building Inspection $3,536 $2,311 $3,356 $2,818 $4,202 $3,172 $3,087 Total $6,459 $6,195 $5,050 $4,618 $6,908 $5,693 $5,623 SLO Current Fee SLO County City of Santa Barbara City of Ventura City of Monterey Average Median Valuation/Sq Ft 679 SQ FT 679 SQ FT 679 S Q FT 679 SQ FT $125,000 Building Plan Check $2,150 $2,139 $1,694 $1,801 $1,648 $1,820 $1,747 Building Inspection $3,501 $1,283 $3,356 $2,818 $2,573 $2,508 $2,695 Total $5,651 $3,422 $5,050 $4,618 $4,221 $4,328 $4,420 SLO Current Fee SLO County City of Santa Barbara City of Ventura City of Monterey Average Median Valuation/Sq Ft 1,249 SQ FT 1,249 SQ FT 1,249 SQ FT 1,249 SQ FT $200,000 Building Plan Check $3,242 $3,934 $1,694 $2,039 $2,283 $2,488 $2,161 Building Inspection $4,045 $2,361 $3,356 $3,879 $3,550 $3,287 $3,453 Total $7,287 $6,295 $5,050 $5,918 $5,833 $5,774 $5,876 New ADU - 1,249 SQ FT - $200,000 Valuation Alteration/Addition - ADU - 1,223 SQ FT - $250,000 Valuation Alteration/Addition - SFR - 679 SQ FT - $125,000 Valuation City of San Luis Obispo Building Prototype Comparison Survey City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 73 SLO Current Fee SLO County City of Santa Barbara City of Ventura City of Monterey Average Median Valuation/Sq Ft 30,986 SQ FT 30,986 SQ FT 30,986 SQ FT 30,986 SQ FT $3,000,000 Building Plan Check $13,143 $16,423 $19,761 $17,518 $17,942 $17,911 $17,730 Building Inspection $13,766 $12,704 $10,268 $19,723 $27,648 $17,586 $16,214 Total $26,909 $29,127 $30,029 $37,241 $45,590 $35,497 $33,635 SLO Current Fee SLO County City of Santa Barbara City of Ventura City of Monterey Average Median Valuation/Sq Ft 2,712 SQ FT 2,712 SQ FT 2,712 SQ FT 2,712 SQ FT $250,000 Building Plan Check $1,644 $3,471 $21,454 $2,425 $2,707 $7,514 $3,089 Building Inspection $6,037 $2,414 $5,721 $3,928 $4,202 $4,066 $4,065 Total $7,681 $5,885 $27,175 $6,353 $6,908 $11,580 $6,631 New Commercial - 30,986 SQ FT - $3,000,000 Valuation New Single Family - 2,721 SQ FT - $250,000 Valuation City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 74 City of San Luis Obispo ‐ Peer Comparison Study City of San Luis Obispo Current Fee Proposed Fee San Luis Obispo County Santa Barbara City Ventura City Monterey City POLICE 1st False Alarm no charge no charge 325.00$ -$ -$ -$ 2nd False Alarm no charge no charge 325.00$ -$ -$ 50.00$ 3rd False Alarm 100.64$ 175.00$ 325.00$ $ 246.00 -$ 100.00$ 4th False Alarm 168.14$ 175.00$ 325.00$ $ 380.00 180.00$ 250.00$ 5th False Alarm 277.38$ 175.00$ 325.00$ $ 380.00 180.00$ 500.00$ 6th False Alarm 498.29$ 175.00$ 325.00$ $ 380.00 180.00$ 500.00$ 7th False Alarm 759.71$ 175.00$ 325.00$ $ 380.00 180.00$ 500.00$ PLANNING Minor Use Permit (Admin)3,663.00$ 3,710.00$ 3,562.00$ 1,960.00$ 4,866.00$ 2,278.50$ Subdivision Services 5+ Lots (Tentative Tract Map) 13,263.32$ 32,448.00$ 10,947.00$ 26,920.00$ $ 19,221.00 6,000.00$ CANNABIS Total One Time Application Fees 26,698.87$ 24,651.00$ $13,455 deposit + processing cost $5,180 - $10,450 9,642.00$ Varies Retail 44,309.53$ 19,252.00$ $12,496 deposit + processing cost 5,727.00$ 9,642.00$ Varies Peer Agencies City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 75 City of San Luis Obispo ‐ Peer Comparison Study City of San Luis Obispo Current Fee Proposed Fee San Luis Obispo County Santa Barbara City Ventura City Monterey City UTILITIES Account Set-up 42.30$ 48.00$ n/a 59.00$ 108.00$ n/a Plan check review water service $614 773.00$ 325.00$ $ 113.00 $350-$1290 363.00$ Whale Rock Day Use Fee n/a 10.00$ 3.00$ $ 10.00 10.00$ 10.00$ Whale Rock Annual Access Fee n/a 75.00$ 100.00$ $ 100.00 60.00$ 50.00$ Disconnect/Reconnect for Non-Payment $50 57.00$ n/a $ 59.00 n/a n/a ENGINEERING Annual Encroachment Permit for Utility Companies $10,545 20,902.00$ Varies $2,796-$4,200 (initial deposit) Varies 277.00$ Stormwater Post-Construction Requirements $168.75- $1,012.50 $334-$1,003 Varies 2,847.00$ $913-$1,826 2,458.00$ FIRE Fire Sprinkler System (New installation) 1-25 heads $1,114 752.00$ $ 433.00 $ 413.00 $ 1,208.00 $428 + Contractor Cost Fire Alarm System (New installation) 1-50 devices $1,114 841.00$ $ 435.00 $ 656.00 $ 790.00 $ 858.00 Hazardous Occupancy Permits - Garages - Repair $338 487.00$ $ 255.00 374.00$ 279.00$ 428.00$ Hazardous Occupancy Permits - Places of Assembly $338 398.00$ $ 451.00 374.00$ $ 372.00 428.00$ Peer Agencies City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 76 City of San Luis Obispo ‐ Peer Comparison Study City of San Luis Obispo Current Fee Proposed Fee San Luis Obispo County Santa Barbara City Ventura City Monterey City Hazardous Occupancy Permits - Welding and Cutting Operations $254 221.00$ $ 255.00 374.00$ 279.00$ 428.00$ CUPA - Hazardous Materials Handlers - 1-4 Materials Handled $374 354.00$ $ 451.00 433.00$ $ 558.00 $ 235.00 CUPA - Waste Generators - 1-5 waste streams $374 354.00$ 451.00$ 433.00$ 558.00$ $ 584.00 CUPA - Underground Storage Tanks - 1st Tank $2,157 1,947.00$ 1,588.00$ 1,165.00$ $ 1,859.00 1,345.00$ Fire and Life Safety Inspection, Apartments, 0-10 units $404 354.00$ $ 637.00 265.00$ $ 484.00 Not available PARKS AND RECREATION Ludwick Community Center Gymnasium (Non-Profit) 3060 sqft $45.15 N/A Resident rate: $46/hr Non-resident rate: $51/hr Currently not doing rentals, no pricing Resident rate: During operating hours - $33.30/hour Not operating hours - $273.60 (first 2 hours) Gymnasium (For-Profit)$79.54 N/A Resident rate: $58/hr Non-resident rate: $64/hr Currently not doing rentals, no pricing Non-resident rate: During operating hours - $37.00/hour Not operating hours - $304.00 (first 2 hours) Assembly Room (Non-Profit) 1457 sqft $35.44 N/A 40/hr Currently not doing rentals, no pricing Facility Rental – Community Centers Private Party Use - Per Hour Fee w/ 2 Hour Minimum Resident rate: $111.69 Assembly Room (For-Profit)$74.55 N/A Resident rate: $50/hr Non-resident rate: $60/hr Currently not doing rentals, no pricing Facility Rental – Community Centers Private Party Use - Per Hour Fee w/ 2 Hour Minimum Non-resident rate: $146.00 Peer Agencies City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 77 City of San Luis Obispo ‐ Peer Comparison Study City of San Luis Obispo Current Fee Proposed Fee San Luis Obispo County Santa Barbara City Ventura City Monterey City Senior Center Main Room (Non-Profit) 6128 sqft $35.44 N/A N/A Currently not doing rentals, no pricing N/A Main Room (For-Profit)$74.55 N/A N/A Currently not doing rentals, no pricing N/A Conference Room (Non-Profit) 500 sq ft $19.16 N/A N/A Currently not doing rentals, no pricing N/A Conference Room (For-Profit)$24.68 N/A N/A Currently not doing rentals, no pricing N/A Meadow Park Building 3400 sqft Non-Profit $19.16 N/A N/A Currently not doing rentals, no pricing g Nonprofit (During Community Center Operating Hours) - $27.00/hr Meeting Room Use - Nonprofit (During Community Center Non-Operating Hours) - For-Profit $24.68 N/A N/A Currently not doing rentals, no pricing N/A City/County Library Community Room (Non-Profit) 1683 sqft $35.44 N/A $150.00 for initial 3 hours, 305 each additional hour $10-$25 $10/hr max $50/day if user does not have valid library card Community Room (For-Profit)$74.55 N/A $100.00 each additional hour $10-$25 N/A Community Room (Municipality)$22.00 N/A N/A N/A N/A Conference Room (Non-Profit) 503 sqft $19.16 N/A $100.00 for initial 3 hours, $35 each additional hour $10-$25 $5/hr max $25/day if user does not have a library card Peer Agencies City of San Luis Obispo, California February 5, 2024 Comprehensive Citywide User Fee Study Draft Report Page | 78 ♦ At the time of the comparison, facility rental proposed fees were still pending. City of San Luis Obispo ‐ Peer Comparison Study City of San Luis Obispo Current Fee Proposed Fee San Luis Obispo County Santa Barbara City Ventura City Monterey City Senior Center Main Room (Non-Profit) 6128 sqft $35.44 N/A N/A Currently not doing rentals, no pricing N/A Main Room (For-Profit)$74.55 N/A N/A Currently not doing rentals, no pricing N/A Conference Room (For-Profit)$24.68 N/A $200.00 for initial 3 hours, $70 each additional hour $10-$25 N/A Conference Room (Municipality)$7.25 N/A N/A N/A N/A Community Gardens - 148 plots (19,649.25 total sqft) $34/year + .03 per square ft N/A 134 plots 219 plots Residents: $30-$85/6- months Non-residents: $33- $93.50/6-months N/A Peer Agencies