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HomeMy WebLinkAboutPRR25360 Batch 4a21 From:Courtney Leigh Kienow <ckienow@calpoly.edu> Sent:Friday, August 29, 2025 1:01 PM To:McDonald, Whitney Subject:Re: Update for the Ad Hoc on Planning Commission discussion No public comment! Thanks for sharing. New Times reached out to us following this meeting - asking about Cal Poly’s response. We are sharing our corrections. Sent from my iPhone On Aug 28, 2025, at 10:56 AM, McDonald, Whitney <WMcDonal@slocity.org> wrote: Hi Courtney, Here is Timmi’s summary of the Planning Commission meeting last night. Best, Whitney Get Outlook for iOS From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Wednesday, August 27, 2025 11:38 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Marx, Jan <jmarx@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Harnett, Natalie <nharnett@slocity.org> Subject: Update for the Ad Hoc on Planning Commission discussion Hello Mayor Stewart, Councilmember Marx and team, I wanted to provide a quick update to the Ad Hoc Committee on Planning Commission’s consideration of their recommendation from the Grand Jury this evening. The Planning Commission considered the staff recommended response to Recommendation 6 (regarding CUP enforcement and conditions). The Commission asked several questions about enforcement of CUPs and illegal fraternities, and ultimately approved the recommended response 4-0 with no changes. There were no public comments made at the meeting, however there was media present in the audience. Please let me know if you have questions, Thank you! Timothea (Timmi) Tway Director of Community Development <image001.png> 2 Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org <image002.png> <image003.png> <image004.png> <image005.png> <image006.png> Stay connected with the City by signing up for e-notifications 3 From:Dickel, Jason Sent:Thursday, August 28, 2025 10:25 PM To:Joe Schmidt Subject:SLOPD Safety Enhancement Zones Attachments:CC SEZ PP.pptx; SEV Ordinance Halloween and St. Patricks_2023.docx; SEZ Data 2022 2023.docx; SEZ PP 2023.pptx; SEZ Proposed Amendments 2023 FM.docx; Special Enhancement Zone Stats.xlsx; St. Patty Fratty Cal Poly discussion items.docx; Stakeholder Feedback SEZ.docx; a - Chapter 9.22 San Luis Obispo Municipal Code.pdf; Amendment to Safety Enhancement Zones.docx; CC SEZ PP 2023.pptx Hey Joe I apologize for the delay. I was able to find the attached documents from when we expanded out the Safety Enhancement Zone to flexible dates in order to account for the students moving events to outside the time periods. As we discussed the “Safety Enhancement Zone” actually covers the entire City just during designated time periods around certain events. It allows for double fines for violations of our municipal codes. We have an administrative fine process we can use for municipal code violations instead of the criminal process if we choose. We also have a process that fines the property owners for the violations as well so it allows for greater impact as the property owners are held accountable for their tenants. Our noise muni code is 24 hours a day, 7 days a week, all year. https://sanluisobispo.municipal.codes/Code/9.12.050 Essentially any noise heard more than 50 feet from the source 24 hours a day can be a violation. During the hours of 2200-0700 it is any noise heard passed the property line can be a violation. So, if you live on an acre, it passed the property line of the acre, if it’s an apartment, then the wall is the property line. The first violation can be issued a written warning (but does not have to be), but whether warning or citation the property gets put on a list for 9 months which requires the officers to issue a citation for noise response if there is a violation. The fines are compounding, the first violation is a $350 fine, the second violation is $700 and any following violations are $1000. So you could receive $2050 in fines if officers have to respond to your party three times in a 24 hour period. It has proven to be pretty effective as the fines are steep and increasingly become more expensive. We also have an Unruly Gathering Ordinance https://sanluisobispo.municipal.codes/Code/9.13 that addresses more serious party issues. This comes with heftier fines and is pretty simple; any party of 20 or more where there is underage drinking, people on roofs, blocking sidewalks, urinating in public, etc. We also have an automatic citation policy for live bands in the neighborhoods. I hope this helps and please let me know if there is anything I can do to help. We appreciate you all so much for the help and partnership! Thanks Jason Jason Dickel Police Lieutenant 4 Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E jdickel@slocity.org T 805.781.7317 C 805.431.7167 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. Chapter 9.22 San Luis Obispo Municipal Code, Safety Enhancement Zones Page 1 of 3 The San Luis Obispo Municipal Code is current through Ordinance 1730, passed October 3, 2023. Chapter 9.22 SAFETY ENHANCEMENT ZONES Sections: 9.22.010 Designation process. 9.22.020 Safety enhancement zone penalties and violations. 9.22.030 Prosecution criminally or administratively. 9.22.040 City of San Luis Obispo safety enhancement zone. 9.22.010 Designation process. The city council may by ordinance, or by resolution upon a finding that there is a need to take immediate action to protect the public health, safety and welfare, designate a specific geographical area as a “safety enhancement zone” and specify the date and/or time that the designation is effective upon a finding that the geographical area is subject to unique conditions and circumstances during a specific period of time that create the potential for a significant threat to public health and safety and that the threat would be reduced by enhanced penalties for violations of provisions of the San Luis Obispo Municipal Code. The ordinance or resolution establishing a safety enhancement zone shall contain the following provisions: A. A description of the geographical area comprising the safety enhancement zone; and B. The date and time, or other specific description of the time period during which the safety enhancement zone designation is applicable to the geographical area. (Ord. 1469 § 1 (part), 2004) 9.22.020 Safety enhancement zone penalties and violations. A. Any violation of designated sections of the San Luis Obispo Municipal Code that is committed within an area that has been designated by the city council as a safety enhancement zone, and during the time that designation is effective, shall be subject to a fine that is twice the amount of the fine specified for the designated municipal code sections, up to a maximum of one thousand dollars. Chapter 9.22 San Luis Obispo Municipal Code, Safety Enhancement Zones Page 2 of 3 The San Luis Obispo Municipal Code is current through Ordinance 1730, passed October 3, 2023. B. Safety Enhancement Zone Violations. Fines for violations committed in the safety enhancement zone shall apply to the following provisions: Chapter 9.04 (Possession of Open Containers or Consumption of Alcoholic Beverages in Public Places), Chapter 9.05 (hosting a gathering where underage persons consume alcohol), Chapter 9.12 (Noise Control), Chapter 9.13 (Unruly Gatherings), Chapter 9.16 (dangerous and deadly weapons), and Chapter 9.20 (urination in public). Violations of Chapter 2.24 (Emergency Services), or of any duly enacted rule or regulation pursuant to Chapter 2.24, or of any local (city or county of San Luis Obispo), state of California, or United States emergency or public health emergency measure, order or directive issued pursuant to any declared local, state, or federal emergency applicable within the city shall be subject to enforcement throughout the geographic limits of the city under this section immediately upon declaration of the emergency, and for the duration of the declared emergency, and shall be subject to an immediate one thousand dollar penalty as an immediate threat to public health or safety. A separate offense shall be deemed to have been committed whenever a person repeats the act that constitutes the violation. (Ord. 1692 § 4, 2021; Ord. 1548 § 2, 2010) 9.22.030 Prosecution criminally or administratively. A violation under this chapter may be prosecuted either criminally or administratively pursuant to Chapter 1.24. (Ord. 1469 § 1 (part), 2004) 9.22.040 City of San Luis Obispo safety enhancement zone. A. The entire area within the city limits of San Luis Obispo is designated a safety enhancement zone during the Mardi Gras period, effective from 12:01 a.m. on the Thursday preceding “Fat Tuesday” until seven a.m. on the Wednesday following “Fat Tuesday.” B. The entire area within the city limits of San Luis Obispo is designated a safety enhancement zone from 12:01 a.m. on March 17th (St. Patrick’s Day) until seven a.m. on March 18th of each year. C. The entire area within the city limits of San Luis Obispo is designated a safety enhancement zone from 12:01 a.m. on October 31st (Halloween) until seven a.m. on November 1st of each Chapter 9.22 San Luis Obispo Municipal Code, Safety Enhancement Zones Page 3 of 3 The San Luis Obispo Municipal Code is current through Ordinance 1730, passed October 3, 2023. year. If Halloween falls on a Thursday, Friday, Saturday or Sunday, the safety enhancement zone period will be effective at 12:01 a.m. on the Thursday falling on or preceding October 31st until seven a.m. on the Monday following October 31st. D. The entire area within the city limits of San Luis Obispo is designated a safety enhancement zone from 12:01 a.m. on the first day of Cal Poly University’s housing move-in day until seven a.m. of the Monday following the first weekend of the fall academic school year. (Ord. 1590 § 2, 2013) The San Luis Obispo Municipal Code is current through Ordinance 1730, passed October 3, 2023. Disclaimer: The City Clerk's Office has the official version of the San Luis Obispo Municipal Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. City Website: www.slocity.org City Telephone: (805) 781-7100 Hosted by Code Publishing Company, A General Code Company. DISCUSSION Background In December 2004, the City Council enacted Chapter 9.22 of the San Luis Obispo Municipal Code which created a process to designate the entire City as a safety enhancement zone. Specific dates/times would be established as the zones based upon a finding by the Council that such a designation is necessary to protect the public health, safety, and welfare of the citizens of San Luis Obispo. Since 2004, Council has adopted and amended several public safety-related Municipal Code codes which have higher fines when a safety enhancement zone is in effect. These ordinances include: Chapter 9.04 Possession or consumption of alcohol in public Chapter 9.05 Social Host - minors consuming or possessing alcohol Chapter 9.12 Noise control Chapter 9.16 Dangerous and Deadly Weapons Chapter 9.20 Urinating in Public Chapter 9.22 Unruly Gathering Currently, fines for these Municipal Code violations outside of the safety enhancement zone period are $350 for a first offense, $700 for a second offense within a 12-month period, and $1,000 for third or subsequent offenses in a 12-month period. Violations during the safety enhancement period are double with a first offense fine of $700 and second and subsequent offenses fined at $1,000 in a 12-month period. A violation under this chapter may be prosecuted either criminally or administratively pursuant to Chapter 1.24, (Administrative Code Enforcement Procedures). In addition, violations of the Unruly Gathering ordinance are $700 for a first offense to the individuals found responsible for the gathering or a $350 first-time fine for those that are in attendance. During the safety enhancement time period, those found responsible for the gathering are fined $1,000 for the first and subsequent offenses in a 12-month period. Participants found in violation of an unruly gathering are fined $700 for a first offense and $1,000 for subsequent offenses in a 12-month period. The Police Department conducts extensive outreach annually to inform students and residents of all safety enhancement zones. For St. Patrick’s Day Safety Enhancement Zone ordinance, the communication plan, using the “Avoid Party Regret” theme, has included neighborhood outreach through the Student Community Liaison Committee, direct outreach to residents, paid social media ads, organic social media posts, and flyers/posters distributed to both Cal Poly and Cuesta College. In-person outreach is provided to student groups at Cal Poly Fraternity and Sorority Life (FSL) and to various individual FSL organizations if invitations are extended. Cal Poly assists with video screen ads in the UU,poster distribution on campus, and an e-blast from Student Affairs. Cuesta College provides an e-blast to students of the safety enhancement zone information. The Police Department provides safety enhancement informational posters to Downtown SLO who assists with distribution to the downtown alcohol outlets (and Downtown SLO bar owners help provide the funding for portable toilets to be stationed at various locations throughout downtown.) Safety Enhancement Zone History The Safety Enhancement Zone Ordinance had previously been adopted in December of 2004 for the February Mardi Gras time period due to the impact of the nuisance behaviors and civil unrest associated with this event. Implementation of the ordinance, along with increased enforcement, was found to be a successful outreach and enforcement tool. Within a short period of time, the problems typically associated with the Mardi Gras festivities largely stopped. Over time, other key dates were identified as periods of nuisance partying and adverse behaviors that impacted the health and safety of residents and neighborhoods. In May 2010, the Council approved the use of a safety enhancement zone for Halloween and St. Patrick’s Day. In August 2013, the Council approved the use of a safety enhancement zone for the start of the Cal Poly school year. Designating safety enhancement zone periods, coupled with outreach, education and enforcement, has shown to be an effective deterrent to address behaviors associated with alcohol, noise, and other neighborhood wellness concerns. St. Patrick’s Day and “St. Fratty’s” Celebrations Currently, the safety enhancement zone for St. Patrick’s Day is 12:01 a.m. the morning of March 17th to 7:00 am the morning of March 18th. St. Patrick’s Day is a heavily impacted occasion that requires additional police resources and outreach in order to manage adverse party behavior and alcohol violations occurring both in the downtown and neighborhood areas. In order to avoid the specific day of March 17th and associated increased fines, since 2014, organized efforts have been made to plan and encourage participation in similar party-related activities outside of this one-day safety enhancement time period. This event, typically a pre-cursor to St. Patrick’s Day, is referred to as “St. Fratty’s Day”. Over several years St. Fratty’s Day has been organized and celebrated in our community. Traditionally, the event has occurred in the early hours of a weekend day in the month of March, prior to St. Patrick’s Day. Knowledge of the date and time are not readily known to law enforcement, and it is difficult to predict the exact timing to have appropriate resources available to deal with noise complaints, alcohol violations, and other adverse behaviors. The celebration has drawn thousands of participants who converge into the residential areas on the north side of town near the perimeter of the Cal Poly campus, often drawn to the house parties that are planned and organized by the fraternities of Cal Poly. Much of the hype around this event has been coordinated by word of mouth or social media outlets. Although some of the organizations attempt to offer controlled or private parties, the nature of the atmosphere causes individuals to participate in mass and roam the impacted neighborhoods. Roof Collapse in 2015 St. Fratty’s Day has had a history of occurring in the 300 block of Hathaway (and the surrounding area) including a residence referred to as the “Pink House”. In the early morning hours of March 7, 2015, thousands of college-age participants converged on this residential area. Several dozen students climbed onto the top of a nearby garage roof and the weight of the numerous bodies caused the garage to collapse. This was declared a mass-casualty incident (MCI) by the first arriving Fire Department personnel. Fire crews encountered a total of eight patients, one with serious injuries after becoming impaled on a broken piece of lumber and seven with non-life-threatening injuries. Initial patient access was delayed, as responding units encountered heavy foot traffic and crowds in the area. This event brought a great deal of attention to the university and community. The police department was not prepared with staffing to safely manage the magnitude of the event. There was a need to request mutual aid assistance from outlying police agencies including Cal Poly Police, the California Highway Patrol, and the SLO County Sheriff’s Department. The incident prompted a criminal investigation by the Police Department; however, no charges were filed. Additionally, an investigation was completed by the Cal Poly Student Affairs Office where one of the conclusions of their investigative report stated, “Students attempting to hold an annual event outside the ‘period of increased fines’ for city code violations are contributing to a lack of preparedness and early response.” Although St. Fratty’s Day began occurring in our community in 2014, the unpredictable situation involving the roof collapse in 2015 was very concerning and prompted the Police Department to evaluate staffing and put measures in place to discourage future unacceptable behavior. In working with Cal Poly, the police department embarked on a media campaign to educate the student-age residents on being responsible neighbors and taking ownership in the community in which they live. St. Patrick’s and St. Fratty’s Day preparation In advance of St. Patrick’s Day and St. Fratty’s Day, the police department now conducts focused and intentional outreach prior to the month of March and the first two weeks of March. Outreach includes social and print media and directing officers to visit residences that historically have been problem locations. Specific outreach is directed to the Fraternity and Sorority Life (FSL) organizations that are known to organize St. Fratty’s Day parties. This early intervention is necessary to establish expectations, educate potential participants of neighborhood responsibilities, and advise students of enforcement outcomes for non-compliance. Determining the exact date of “St. Fratty’s” is a moving target. The event tends to be “spontaneous” requiring the department to do some investigations to determine the exact date and time. Even with specific intelligence gathered, there always remain conflicting reports causing the department to speculate on the exact timing to be prepared. In order to be responsive to the residents and the safety of the students involved, the department fully deploys all officers and dispatchers to be prepared for increased activity. This preparedness by the department involves using overtime and incurring unbudgeted expenses dedicated to this possible occurrence to mitigate disturbances and dangers to the community. Since the inception of St. Fratty’s Day, the impacts of the crowd's negative behaviors on the neighborhoods have steadily increased year to year. Last year the crowds were estimated to be approximately 3000 to 4000 people. Although the planning and preparation for St. Fratty’s Day was successful, an environment persists in the surrounding neighborhoods adjacent to Cal Poly that encourages people to plan parties and circulate in mass in the neighborhoods. Violations of the law continue to occur, and other neighborhood wellness concerns, particularly crowd size, noise, and property safety, are constant. There are numerous noise violations, excessive alcohol consumption, and persons engaged in other adverse behaviors requiring the Police Department to overstaff officers and dispatchers in order to safely police this event. The following is data from the last two years for St. Patrick's Day as well as St. Fratty’s Day. St. Patrick’s Day SEZ – midnight 3/17 to 7am 3/18 Calls for service Noise calls Noise citations Noise Warnings Open container Public urination Unruly gathering DUI MIP Drunk in public 2022 131 5 0 0 1 1 0 0 0 3 2023 169 31 11 3 0 14 0 3 3 4 St. Fratty’s Day In 2023, the police department tracked operational expenses (personnel and outreach materials) to manage St. Fratty’s and the amount was estimated at $38,000. Halloween The City and the Police Department are seeing issues arise surrounding the Halloween holiday similar to St. Patrick’s Day. Currently, the safety enhancement zone for Halloween is as follows: if Halloween falls on a Monday, Tuesday, or Wednesday, the zone only covers Halloween on October 31st at 12:01 a.m. in the morning to 7:00 a.m. on November 1st. If Halloween falls on a Thursday, Friday, Saturday, or Sunday, the zone extends from 12:01 a.m. on Thursday and concludes at 7:00 a.m. on the following Monday. In the past two years, as Halloween has fallen on Monday (2022) and Tuesday (2023) , the party-related activities associated with Halloween fall outside of the one-day safety enhancement time period. Activities generally happen the weekend prior to Halloween Calls for service Noise calls Noise citations Noise Warnings Open container Public urination Unruly gathering DUI MIP Drunk in public 3.12.2022 185 33 15 4 5 1 6 3 0 7 3.18.2023 115 41 20 0 26 1 2 1 1 3 starting at Farmers’ Market on Thursday and extend through Friday and Saturday nights. This extended activity around Halloween requires the Police Department to have a maximum deployment of officers for the entire weekend. Halloween Preparation In advance of Halloween, the police department conducts focused and intentional outreach in early October. Outreach includes paid social media ads, organic social media posts, posters, presentations to the Inter-fraternal Council, United Sororities and Fraternity Council, Panhellenic Council, Student Community Liaison Committee, the Downtown Beautification Committee, and e-blasts to property managers and large housing complexes in the city. The information includes the violations subject to increased fiscal penalties, party registration and reminders to not drink and drive and call for help if help is needed. The following is data from the last two years for Halloween as well as Pre-Halloween weekend. Halloween SEZ – midnight 10/31 to 7am 11/1 Calls for service Noise calls Noise citations Noise Warnings Open container Public urination Unruly gathering DUI MIP Drunk in public 2022 120 1 0 0 1 0 0 1 0 4 2023 113 3 1 1 0 1 0 1 0 2 Pre-Halloween weekend Calls for service Noise calls Noise citations Noise Warnings Open container Public urination Unruly gathering DUI MIP Drunk in public 10.27-30.2022 507 43 3 15 20 1 0 1 3 5 10.26-28.2023 429 109 15 29 16 9 2 4 0 2 In 2023 the police department tracked operational expenses (personnel and outreach materials) to manage Halloween and the amount was estimated at $28,000. Recommended period of time for St. Patrick’s Day safety enhancement changes In an effort to reduce the impact of St. Fratty’s Day, the following is proposed: along with the current St. Patrick’s Day SEZ that begins at 12:01 a.m. on 3/17 until 7:00 a.m. on 3/18 it is put forward to include the two weekends prior to St. Patrick’s Day, beginning at 12:01 a.m. on Friday and end on 7:00 a.m. Monday morning. Should St. Patrick’s Day fall on a Friday, Saturday, or Sunday the safety enhancement period would begin at 12:01 am on Friday and end at 7:00 am on Monday. The reason for this is as mentioned above St. Fratty’s Day is a moving target and historically happens the weekends before the St. Patrick’s Day holiday. Recommended period of time for Halloween safety enhancement changes In an effort to reduce the impact of Halloween, the following is proposed: if Halloween falls on a Thursday, Friday, Saturday, or Sunday, the safety enhancement zone period will be effective at 12:01 a.m. on the Thursday falling on or preceding October 31st until 7:00 a.m. on the Monday following October 31st and to include the weekend prior from 12:01 a.m. Friday until 7:00 a.m. Monday morning. If Halloween falls on a Monday, Tuesday, or Wednesday, the SEZ will include the previous Thursday at 12:01 a.m. through Monday at 7:00 a.m. and 12:01 am Oct. 31st to 7 am on Nov. 1st. Public Engagement The Police Department has coordinated several outreach opportunities with stakeholders to present the proposed changes to the Safety Enhancement Zone during the months of November and December. Meetings have included the Student Community Liaison Committee, Cal Poly Associated Students Incorporated External Affairs, United Sorority and Fraternity Life (cultural organizations), Panhellenic Council (sororities), Inter-Fraternal Council (fraternities), Residents for Quality Neighborhoods, and Downtown SLO. Feedback captured from this outreach is attached to this report. (Attachment C) ENVIRONMENTAL REVIEW Amendment of the City’s Safety Enhancement Zone is not a project under the California Environmental Quality Act (CEQA), and enforcement actions are categorically exempt pursuant to CEQA Guidelines section 15321(b). FISCAL IMPACT In general, revenue resulting from violations does not cover the costs of providing law enforcement services nor can the City create a scheme by which the revenue from fines pay for specific services. No new enforcement resources are being added to support the additional safety enhancement period. The proposed ordinance expands the time period for existing safety enhancement zone designations. It is unknown the amount of revenue that may be generated from safety enhancement zone violations since it is not yet known to what extent violations will increase or decrease. However, changes that result in increased fines are not likely to generate significant revenue to offset the existing enforcement costs. Staffing costs for this time period would be consistent with the costs during the 2023 St. Patrick’s/ Fratty’s Day and Halloween deployments. Those costs were estimated to be up to $38,000 for each holiday. ALTERNATIVE Do not amend the ordinance. Staff does not recommend this alternative as safety enhancement has proven to be an effective deterrent to address negative behaviors when coupled with enforcement. Attachments: a – Draft Ordinance adopting Safety Enhancement Zone Ordinance Amendment b – Chapter 9.22 Safety Enhancement Zones Municipal Code c – Stakeholder Feedback on Safety Enhancement Zone Amendment d – Safety Enhancement Zone Amendment Presentation Introduction of an Ordinance Amending Municipal Code Section 9.22.040 January 9, 2024 Recommendation Introduce an amendment to section 9.22.040 of the SLMC regarding Safety Enhancement Zones include additional city-wide safety enhancement dates prior to and inclusive of St. Patrick’s Day and Halloween. Safety Enhancement Zone In December 2004 Council enacted Chapter 9.22 of the San Luis Obispo Municipal Code. This created a process to designate the entire City as a safety enhancement zone during specific dates/times to protect the public health, safety, and welfare of the citizens of San Luis Obispo. Chapter 9.04 Possession or consumption of alcohol in public Chapter 9.05 Social Host – minors consuming or possessing alcohol Chapter 9.12 Noise Control Chapter 9.13 Unruly Gathering Chapter 9.16 Dangerous and Deadly Weapons Chapter 9.20 Urinating in Public Fine Structure Regular Enhancement Zone Fines •First Offense: $350.00 •Second Offence (in 12 mo. Period): $700.00 •Third and subsequent (in 12 mo. Period): $1000.00 Safety Enhancement Zone Fines •First Offense: $700.00 •Second Offence (in 12 mo. Period): $1000.00 •Third and subsequent (in 12 mo. Period): $1000.00 Background •Safety Enhancement Zone (SEZ) first adopted in 2004 to help in policing Mardi Gras after the riot occurred in February 2004 •2010 – Halloween & St. Pats SEZ were added •2013 – Start of School SEZ was added •During a SEZ, fines for public urination, open container, unruly gathering, and noise are doubled. Reason for an Ordinance Amendment •Party behaviors surrounding St. Patrick’s Day and Halloween are becoming dangerous •Parties are being planned to avoid current Safety Enhancement Zones (St. Fratty’s) •Public Health and Safety •Neighborhood Wellness •Personal responsibility, awareness, and concern St. Patrick’s Day SEZ and Non-SEZ Data Halloween SEZ and Non-SEZ Data 2020, 2021 Pandemic restrictions Proposed Amendments St. Patrick’s Day Halloween St. Patrick’s Day •Currently, the St. Patrick’s Day SEZ is: •The entire area within the city limits of San Luis Obispo is designated a safety enhancement zone from 12:01 a.m. on March 17th (St. Patrick’s Day) until 7:00 a.m. on March 18th of each year. •Proposed: •12:01 a.m. on March 17th until 7:00 a.m. on March 18th AND include the two weekends prior to St. Patrick’s Day, beginning at 12:01 a.m. on Friday and ending at 7:00 a.m. Monday morning. Should St. Patrick’s Day fall on a Friday, Saturday, or Sunday, the safety enhancement period would begin at 12:01 a.m. on Friday and end at 7:00 a.m. on Monday. 2024 & 2025 Proposed Halloween •Currently, the Halloween SEZ is: •The entire area within the city limits of San Luis Obispo is designated a safety enhancement zone from 12:01 a.m. on October 31st (Halloween) until 7:00 a.m. on November 1st of each year. If Halloween falls on a Thursday, Friday, Saturday, or Sunday, the SEZ will be effective at 12:01 a.m. on the Thursday falling on or preceding October 31st until 7:00 a.m. on the Monday following October 31st. •Proposed: •If Halloween falls on a Thursday, Friday, Saturday, or Sunday, the safety enhancement zone period will be effective at 12:01 a.m. on the Thursday falling on or preceding October 31st until 7:00 a.m. on the Monday following October 31st and to include the weekend prior from 12:01 a.m. Friday until 7:00 a.m. Monday. If Halloween falls on a Monday, Tuesday, or Wednesday, the SEZ will include the previous Thursday at 12:01 a.m. – Monday 7:00 a.m. and 12:01 a.m. on Oct. 31st to 7 a.m. on Nov. 1st. 2024 & 2025 Proposed Nov. 1 Nov. 2 Nov. 3 Nov. 1 Nov. 2 Stake Holder Outreach Meetings Student Community Liaison Committee Cal Poly Associated Students Incorporated External Affairs United Sorority and Fraternity Life Panhellenic Council Inter Fraternal Council SLO Bar Owners/ Managers Residents for Quality Neighborhoods Proposed Amendments to the Safety Enhancement Zone Ordinance Proposed changes are informed by data. Minimize adverse impacts on the community. Mitigate disruptions and enhance public safety. Proactive approach to addressing the challenges posed by the events surrounding St. Patrick’s Day and Halloween. Questions? Introduction of an Ordinance Amending Municipal Code Section 9.22.040 January 9, 2024 Recommendation Introduce an amendment to section 9.22.040 of the SLMC regarding Safety Enhancement Zones include additional city-wide safety enhancement dates prior to and inclusive of St. Patrick’s Day and Halloween. Safety Enhancement Zone In December 2004 Council enacted Chapter 9.22 of the San Luis Obispo Municipal Code. This created a process to designate the entire City as a safety enhancement zone during specific dates/times to protect the public health, safety, and welfare of the citizens of San Luis Obispo. Chapter 9.04 Possession or consumption of alcohol in public Chapter 9.05 Social Host – minors consuming or possessing alcohol Chapter 9.12 Noise Control Chapter 9.13 Unruly Gathering Chapter 9.16 Dangerous and Deadly Weapons Chapter 9.20 Urinating in Public Fine Structure Regular Enhancement Zone Fines •First Offense: $350.00 •Second Offence (in 12 mo. Period): $700.00 •Third and subsequent (in 12 mo. Period): $1000.00 Safety Enhancement Zone Fines •First Offense: $700.00 •Second Offence (in 12 mo. Period): $1000.00 •Third and subsequent (in 12 mo. Period): $1000.00 Background •Safety Enhancement Zone (SEZ) first adopted in 2004 to help in policing Mardi Gras after the riot occurred in February 2004 •2010 – Halloween & St. Pats SEZ were added •2013 – Start of School SEZ was added •During a SEZ, fines for public urination, open container, unruly gathering, and noise are doubled. Reason for an Ordinance Amendment •Party behaviors surrounding St. Patrick’s Day and Halloween are becoming dangerous •Parties are being planned to avoid current Safety Enhancement Zones (St. Fratty’s) •Public Health and Safety •Neighborhood Wellness •Personal responsibility, awareness, and concern St. Patrick’s Day SEZ and Non-SEZ Data Halloween SEZ and Non-SEZ Data 2020, 2021 Pandemic restrictions Proposed Amendments St. Patrick’s Day Halloween St. Patrick’s Day •Currently, the St. Patrick’s Day SEZ is: •The entire area within the city limits of San Luis Obispo is designated a safety enhancement zone from 12:01 a.m. on March 17th (St. Patrick’s Day) until 7:00 a.m. on March 18th of each year. •Proposed: •12:01 a.m. on March 17th until 7:00 a.m. on March 18th AND include the two weekends prior to St. Patrick’s Day, beginning at 12:01 a.m. on Friday and ending at 7:00 a.m. Monday morning. Should St. Patrick’s Day fall on a Friday, Saturday, or Sunday, the safety enhancement period would begin at 12:01 a.m. on Friday and end at 7:00 a.m. on Monday. 2024 & 2025 Proposed Halloween •Currently, the Halloween SEZ is: •The entire area within the city limits of San Luis Obispo is designated a safety enhancement zone from 12:01 a.m. on October 31st (Halloween) until 7:00 a.m. on November 1st of each year. If Halloween falls on a Thursday, Friday, Saturday, or Sunday, the SEZ will be effective at 12:01 a.m. on the Thursday falling on or preceding October 31st until 7:00 a.m. on the Monday following October 31st. •Proposed: •If Halloween falls on a Thursday, Friday, Saturday, or Sunday, the safety enhancement zone period will be effective at 12:01 a.m. on the Thursday falling on or preceding October 31st until 7:00 a.m. on the Monday following October 31st and to include the weekend prior from 12:01 a.m. Friday until 7:00 a.m. Monday. If Halloween falls on a Monday, Tuesday, or Wednesday, the SEZ will include the previous Thursday at 12:01 a.m. – Monday 7:00 a.m. and 12:01 a.m. on Oct. 31st to 7 a.m. on Nov. 1st. 2024 & 2025 Proposed Nov. 1 Nov. 2 Nov. 3 Nov. 1 Nov. 2 Stake Holder Outreach Meetings Student Community Liaison Committee Cal Poly Associated Students Incorporated External Affairs United Sorority and Fraternity Life Panhellenic Council Inter Fraternal Council SLO Bar Owners/ Managers Residents for Quality Neighborhoods Proposed Amendments to the Safety Enhancement Zone Ordinance Proposed changes are informed by data. Minimize adverse impacts on the community. Mitigate disruptions and enhance public safety. Proactive approach to addressing the challenges posed by the events surrounding St. Patrick’s Day and Halloween. Questions? Stakeholder Meetings 11/16/2023 - Student Community Liaison Committee • Concern that students will be contentious • Concern that more days added would be too much, too long • Understanding of the days being proposed • Support for intentional messaging • Concern the Jan. 9th meeting too soon, consider pushing to Jan. 16th 11/27/2023 – Cal Poly Associated Students Incorporated External Affairs • Are the two weekends in March because we don’t know when St. Fratty’s will be? Yes • Does the SEZ apply to the whole city? Yes • Has there been a substantial decrease in violations in other SEZs? Yes • Is there an increased police presence? Yes • How is the SEZ information shared with students? Communication plan includes in- person information sharing at FSL meetings, social media paid and organic posts, posters, and Student Affairs email. • Last year, why didn’t the police “do anything” when the big crowd gathered? Explained the decision of not creating a contentious situation to keep party people and officers safe. • Why do double fines during SEZ instead of all the time? Not constitutional. • How to SEZ allow PD to bring in mutual aid? The zones allow PD to plan in advance when to increase staff and request mutual aid. • Why does PD bring in mutual aid? To help manage incidents and events that may become contentious. • Concern: a bigger police presence could cause students to react. • Do you anticipate push back from students? Yes, and these stakeholder meetings are part of getting information to residents in advance of the amendments going to Council. • Additional feedback: use stats on arrests and injuries in SEZ marketing, use injury prevention messaging, partner with the Mustang News to provide info to students, partner with ASI for Instagram “takeover” to share information 11/27/2023 – United Sorority and Fraternity Life (cultural organizations) • What data supports doing the amendment? Arrest and citation data, to be included in the amendment report • What does “more patrol” mean during a SEZ? The zones are max deployment days where more staff is scheduled, mutual aid may be requested 11/30/2023 – Panhellenic Council (Sororities) • Can parties be registered during SEZ? Yes, on Fridays and Saturdays. • Does SEZ mean enhanced police presence? Yes, there are more officers scheduled to be able to handle the call volume. • Is party registration a goal of SEZ? No. • Concern shared that there are too many restrictions for party registration. • Concern shared that the amendments may have an adverse effect, students will be angry and become more agitated and aggressive towards LE • Concern shared that police only show up when there’s a noise complaint and people should “get over it because this is a college town” • Concern shared the including multiple weekends is absurd, it restricts sororities from recruitment and the ability to hold events • Feedback provided that communication should include data and fact sheets, provide tips on how folks can avoid citations and arrests • Feedback provided to “look at other strategies to minimize behaviors” - Response from DC Mickel “Yes! Give us suggestions on strategies.” • Feedback provided to include communication on telling residents they can call SLOPD if their event gets out of hand for help. - Response from Wallace, provided example of Halloween and Sigma Nu calling and asking for help, help was provided. • Concern shared that there is “zero fun” year round and extending the dates aren’t the best idea. • Feedback provided that consequences of poor behavior are provided clearly, visits to general council meetings for FSL should occur to share information. 12/5/2023 – Inter Fraternal Council (Fraternities) • Question, why the change? Response, party behaviors are becoming more dangerous • Are SEZs a deterrent? Yes. • Is the goal to issue more tickets? No, the goal is safety. The crowd has doubled in size each year since 2021 and behaviors like climbing utility poles and over consumption is very concerning. Ambulance example provided. • Is adding an extra weekend the best idea? Asked the group what suggestions they had instead of adding days, none were provided. • Does SEZ just mean increased patrol? Yes, and the fines. • Concern: orgs are just all collectively getting double fines. • Concern: with added dates, 6 or 7 weekends of the year will be double fines. Confirmed - 6 of 35 weekends of 24/25 academic year would be double fines (17%). • Question: what does PD consider a reasonable party? Wallace: what’s not reasonable is bringing in portal toilets and setting up a full-size DJ stand in a residential backyard. • Question: can City Council make it [the dates] fluctuate? Yes, council could decide to grant authority to the City Manager or the Police Chief to deem the dates. • Comment: St. Fratty’s is going to happen no matter what and there are satellite houses throughout Hathway. • Comment: people not invited to particular events come onto properties on Hathway. Organizations aren’t planning the street party. • Off topic question: can the number of people listed in the unruly gathering ordinance be increased up from 20? Provided information that this is a separate ordinance and how to request the change from Council. 12/12/2023 Downtown SLO – Bar Owners/Managers (Zoom) • Feedback from Ron Meier: problems have been out of downtown because the bars provide supervision and control, bar owners worked in conjunction with the city to end Mardi Gras, desires the City to help businesses drive business back downtown. (Wallace to connect Ron with Molly Cano.) • James from McClintock's: doesn’t see that an ordinance change would impact downtown greatly, hopes enforcement overall is reinforced on regular weekends. 12/13/2023 - Residents for Quality Neighborhoods • Will this be also done for Open House? No, data doesn’t show the same behaviors happening. We can always come back to council if those changes • What about the weekend after? Typically, is either finals or spring break • We don’t think the party will happen during the week? No • Comments – student rep at SCLC, if you do this we’re going to do something (that’s not what he said) Impact to the neighborhood is very concerning. Identify the illegal things that were happening in the neighborhoods. • Financial impact? Max deployment, lots of overtime is incurred • What are we hearing from Cal Poly on this topic? Student groups are not pushing back a lot. • One tool in the toolbox is higher fines. What else is the dept looking at to curtail the events? Lessons learned; deployment plan will be adjusted. • 1st warning, citation, then landlord. Does the enforcement of noise stay the same? Essentially yes • Comment - SEZ can be effective, not enough citations are being issued during that time period. It’s not a threat to students if enforcement isn’t happening. • Request – no warnings offered during SEZ • Noise beyond a certain space, having amplified is a muni code violation, why can’t officers issue a citation for the band/amplified and the noise • What kind of support are we getting from Cal Poly admin? We meet with CP all the time. • Is CP telling their students to stop the behavior? Not able to speak for them • Is CP supportive of the SEZ amendment? Yes • CSU PD can be summoned to help in large scale challenging events, essentially CSU mutual aid • St. Fratty’s 2022 – officers went into the party zone to shut down parties, 2023 officers didn’t go into the party area to shut down parties, dozens of people were climbing poles, why didn’t they go in? Was it for officer safety? Yes. Different approach for 2024. 2023 was management mode. • From a resource perspective, how many ppl could be held at the PD? Not many. How many could be taken to the jail if many ppl were arrested? Drain on resources, we would contact the jail to share what’s happening. Lots of evaluation during the 2023 event and • There are still residents in these neighborhoods, many are senior citizens, very challenging to get an ambulance in to help folks that may need to medical assistance • Deltopia etc in Goleta, they closed the neighborhoods down. Can the neighborhoods be closed down? • How do we get CP to put it out to tell their students not to go out there? We partner with CP • Concern with the party boxes and burritos that are being handed out to students, is mixed messaging. The Frat/Sororities are receiving the approvals from CP to hold their parties • Can students be prevented from having the early morning gatherings by CP? • Halloweekend parties are happening at satellite houses, concern with the number of satellite houses in AV and MH which is R1 and R2. Concern with the parade of people in the neighborhoods, ppl going from party to party very loud. Fraternity houses in the neighborhoods where they shouldn’t be the problem. • Concern with SNAP enforcement, that SNAP are clearing large parties with NV or a DAC instead of giving the call over to patrol. (??) • Information on what other groups we’ve met with are saying? Didn’t bring that information with us • Safety, quality of life, messes in yards, fear of safety, inability to come out of their homes, trapped in the neighborhood, lack of respect, feelings that the neighborhood has been taken over, unsettling • Equity, that neighborhood should have the same quality of life equity that exists in other neighborhoods in SLO • It’s not the students that are the problem, it’s the fraternities that are the problem. • San Diego PD – program for chronic party houses, like red tag ordinance that AZ has, auto citation for houses that are on the chronic house list, similar to program in S. Lake Tahoe (?) • City could provide alternative activities locations • Poles, lower rungs have been removed by PG&E • Restorative justice program – citation recipients should be required to go to the neighbors and apologize, the concept should be looked at as an option • Student Success program at CP – believed it really helped, wish it could be reinstated • Money may or may not be impactful – “nothing happened to me, I just wrote the check” there are limitations to what a basic fine will do • What about Deltopia and Halloween? What tools do they use? Limit access. We have looked at the option, it’s easy to close Isla Vista. Not easy to close AV and MH. • Need to get out in the neighborhood, have the discussion with houses that have been chronic. One on one to the residents, talk about enforcement and how the house has been a problem in the past • Is party registration available during SEZ? Yes. Could that be removed? Separate from this amendment presentation. FRED – we love party registration, we know where things are happening, lots more success with reasonable parties being held than out of control ones. More data needed. • There have been calls to registered parties that have had live bands who have gotten warnings. Please address this. 5 From:Zion, Sarah Sent:Thursday, August 28, 2025 4:09 PM To:City_Attorney Subject:8/28/25 News Article Hello all, Linked below in an article from The Tribune regarding fraternity enforcement. https://www.sanluisobispo.com/news/local/education/cal-poly- university/article311887133.html#campaignName=sanluisobispo_afternoon_newsletter Sarah Zion pronouns she/her/hers Legal Assistant II City Attorney's Office 990 Palm, San Luis Obispo, CA 93401-3249 E szion@slocity.org T 805.783.7856 slocity.org Stay connected with the City by signing up for e-notifications The information contained in this e-mail message is intended only for the CONFIDENTIAL use of the designated addressee named above. The information transmitted is subject to the attorney-client privilege and/or represents confidential attorney work product. Recipients should not file copies of this email with publicly accessible records. If you are not the designated addressee named above or the authorized agent responsible for delivering it to the designated addressee, you received this document through inadvertent error and any further review, dissemination, distribution or copying of this communication by you or anyone else is strictly prohibited. IF YOU RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY US IMMEDIATELY BY TELEPHONING THE SENDER NAMED ABOVE AT (805) 781-7140. Thank you. 6 From:Stewart, Erica A Sent:Thursday, August 28, 2025 9:42 AM To:Tway, Timothea (Timmi) Subject:Re: Update for the Ad Hoc on Planning Commission discussion Interesting. Thank you for the update. I will watch the planning commission meeting before Thursday Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org C 805.540.1154 slocity.org The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l Stay connected with the City by signing up for e-notifications From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Wednesday, August 27, 2025 9:38 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Marx, Jan <jmarx@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Harnett, Natalie <nharnett@slocity.org> Subject: Update for the Ad Hoc on Planning Commission discussion Hello Mayor Stewart, Councilmember Marx and team, I wanted to provide a quick update to the Ad Hoc Committee on Planning Commission’s consideration of their recommendation from the Grand Jury this evening. The Planning Commission considered the staff recommended response to Recommendation 6 (regarding CUP enforcement and conditions). The Commission asked several questions about enforcement of CUPs and illegal fraternities, and ultimately approved the recommended response 4-0 with no changes. There were no public comments made at the meeting, however there was media present in the audience. Please let me know if you have questions, Thank you! Timothea (Timmi) Tway Director of Community Development 7 Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 8 From:Tway, Timothea (Timmi) Sent:Thursday, August 28, 2025 9:17 AM To:Courtney Riddle; John Rourke; Preston Jones Cc:Christopher Allen; Munoz-Morris, Gabriel; Savage, Melissa Subject:RE: 178 Chorro BLDG-1465-2025 Hi Courtney, If you can send it out that would be great. John – you are more than welcome to meet with the Engineering team – I talked to Gabe and he said you have a meeting about Westmont already planned. Please coordinate with Gabe and his team on the engineering items. Thank you! Timmi From: Courtney Riddle <courtney@studioprimeinc.com> Sent: Thursday, August 28, 2025 8:57 AM To: John Rourke < ; Preston Jones < ; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Christopher Allen <cwa.arch@gmail.com>; Munoz-Morris, Gabriel <GMunoz@slocity.org>; Savage, Melissa <msavage@slocity.org> Subject: RE: 178 Chorro BLDG-1465-2025 Morning All, @Tway, Timothea (Timmi) do you want me to send out a calendar invite for everyone or would you like to send it out? Thank you! Regards, Courtney COURTNEY RIDDLE VP OF OPERATIONS STUDIO PRIME ARCHITECTURE 805.776.3130 ext. 02 www.studioprimearc.com 971 Osos Street, San Luis Obispo, CA From: John Rourke < Sent: Thursday, August 28, 2025 7:33 AM To: Preston Jones < Cc: Tway, Timothea (Timmi) <TTway@slocity.org>; Courtney Riddle <courtney@studioprimeinc.com>; Christopher Allen 9 <cwa.arch@gmail.com>; Munoz-Morris, Gabriel <GMunoz@slocity.org>; Savage, Melissa <msavage@slocity.org> Subject: Re: 178 Chorro BLDG-1465-2025 It may be beneficial to have a seperate meeting with Gabe and Melissa about drainage. Lately public works comments have become a time issue. If we meet and come up with a prescriptive measure that public work agrees with it will save public works and applicants a lot of time. On Mon, Aug 25, 2025, 12:49 PM Preston Jones < wrote: Works for me! On Mon, Aug 25, 2025 at 12:46 PM John Rourke < wrote: Yep let's do it On Mon, Aug 25, 2025, 10:54 AM Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi all, I have found time on the City end for a meeting on September 17th from 9:30 to 11. Please let me know if you can attend. We will be meeting at 919 Palm, Conference Room 1. Thanks, Timmi From: John Rourke < Sent: Saturday, August 23, 2025 5:15 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Courtney Riddle <courtney@studioprimeinc.com>; Preston Jones < ; Christopher Allen <cwa.arch@gmail.com> Subject: Re: 178 Chorro BLDG-1465-2025 I included Chris Allen, my guess is Chris, Preston and Courtney are a good percentage of the current ADU applications. I would suggest our first meeting be about ministerial review of ADU,SB9 and SB684. I would say whatever planners you think should be involved should be there. Ive noticed there is a lot of confusion on these subjects. we will attempt to create a checklist/Cheat Sheet that the city can use as a reference. 10 I think this meeting will easily go over 1 hour, you might want to plan on 2. I would appreciate having a separate meeting that we talked about where you, I, John Mezepeza, Sean McCaffrey and hopefully your head building official talk about doing work that doesn't require permits before permits are issued for things that do. this was always allowed prior, i'm not sure why it is an issue now. I talked with Mike Lowe about it a week before he left and he was good with it. Fining based on future intent is not reasonable, I think Sean and your temp building official will agree. I still need answers from our previous meeting. 1. We talked about allowing a SB684 subdivision prior to building the housing required under certain conditions (prepay impact fees maybe?). I really need some closure on this since we have multiple projects that we will use SB 684 on. Let me know if you need a refresher on that conversation. 2. We talked about the Amnesty Adu program, need an update. 3. We had a brief conversation about satellite fraternity houses, I have questions about that. 4. I am having issues with the finalization of my 23 lot Subdivision at 500 westmont. 5. I would like to have a conversation about separate sale of ADU's. San Jose just approved this, This may be a great way for the city to hit its RHNA numbers. I know your busy, I think if we spend a few hours on these subjects we will be able to improve a lot of SLOs current housing issues. Thanks John 11 On Fri, Aug 22, 2025 at 8:25 PM Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Sounds good. I will schedule one meeting and we can see how far we get down the list. Timmi From: Courtney Riddle <courtney@studioprimeinc.com> Sent: Friday, August 22, 2025 3:54:04 PM To: Preston Jones < Subject: Re: 178 Chorro BLDG-1465-2025 Yes same. Thank you! Regards, COURTNEY RIDDLE VP OF OPERATIONS STUDIO PRIME ARCHITECTURE 805.776.3130 ext. 02 www.studioprimearc.com 971 Osos Street, San Luis Obispo, CA 12 From: Preston Jones < Sent: Friday, August 22, 2025 3:31:21 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: John Rourke < ; Courtney Riddle <courtney@studioprimeinc.com> Subject: Re: FW: 178 Chorro BLDG-1465-2025 I would like to be involved in all of those as I am working on multiple projects that have an element of each of those topics John proposed. Here's what I would like to discuss. Again, I appreciate you taking the time to discuss and meet with us! Topics (Relevant Project/Case Study if Applicable) **Phasing regarding 66323 MF detached ADUs. ADU Permit Timing ADUs w/ an SB9 Units (273 Kentucky) **Converted ADUs under 66323 which has been partially revised under SLOMC 17.86.020(B)(4)(c) which now forces less quality projects for the community and tenants, due the measures it requires to make it work (344 Graves Approved and built / 258 Albert being denied which will force a pointless attachment to meet the updated SLOMC) Inconsistency between planners on plan checks (wedding cake setbacks, setback exceptions, PARKING) Inconsistency between 3rd party building plan checking (I just received comments on a new structure with minimal <8 building comments and then from the same company True North on addition was hit with about 40 comments in which half or more don't even apply) 13 Thank you, Preston On Fri, Aug 22, 2025 at 3:22 PM Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Courtney and Preston, Which of these topics are you interested in being involved in? Timmi From: John Rourke < Sent: Friday, August 22, 2025 3:20 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Courtney Riddle <courtney@studioprimeinc.com>; Preston Jones < > Subject: Re: FW: 178 Chorro BLDG-1465-2025 I guess I need a few meetings 1. general picking up our last conversation Sb684 Amnesty ADU Satellite frat houses 2. the code enforcement interpretation issues. 14 3. Planning procedure and streamlining of ministerial application. Might need one on my 23 lot subdivision on Westmont. Just got comments back and they added new ones. Been trying to finalize for years. Thanks John On Fri, Aug 22, 2025, 3:05 PM Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi All, It seems this meeting has morphed into being a larger group and potentially more topics, can you please let me know generally what you would like to discuss so I can ensure I have the correct people in the room on my end? Thanks, Timmi From: Courtney Riddle <courtney@studioprimeinc.com> Sent: Friday, August 22, 2025 2:57 PM To: Preston Jones < Subject: RE: FW: 178 Chorro BLDG-1465-2025 Hi Timmi, Yes, I would like to be part of this meeting, please let us know your availability. That said, I need to be candid, and build off Preston’s email. The pause letter is beyond frustrating when the City had the application from June 24 to July 28 before issuing first comments, we resubmitted on August 15, and the pause option 15 was only presented on August 18. Then yesterday, second plan check comments were issued and, within the hour, the project was denied. You can see why this appears inconsistent with the City’s stated pro-housing stance. We want to maintain a good working relationship with the City and appreciate the communication, but some of this definitely needs to be addressed. I know we all probably would like to avoid projects becoming this complicated and this many emails back and forth. I look forward to meeting you soon and connecting. Thank you! Regards, Courtney COURTNEY RIDDLE VP OF OPERATIONS STUDIO PRIME ARCHITECTURE 805.776.3130 ext. 02 www.studioprimearc.com 971 Osos Street, San Luis Obispo, CA From: Preston Jones < Sent: Friday, August 22, 2025 2:52 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: John Rourke < ; Courtney Riddle <courtney@studioprimeinc.com> Subject: Re: FW: 178 Chorro BLDG-1465-2025 Hi Timmi, I really appreciate you taking the time as I know you are extremely busy. I would like to meet with you and John as well. 16 On this one, Gov Code 65943 "Not later than 30 calendar days after any public agency has received an application for a development project, the agency shall determine in writing whether the application is complete and shall immediately transmit the determination to the applicant for the development project. If the application is determined to be incomplete, the lead agency shall provide the applicant with an exhaustive list of items that were not complete" Per the City Letter, the project was received on June 24, 2025 and exhaustive comments were sent on July 28, 2025 (34 calendar days). Furthermore, "If the written determination is not made within 30 days after receipt of the application, and the application includes a statement that it is an application for a development permit, the application shall be deemed complete for purposes of this chapter. They revised/updated the plans August 15, 2025 (18 calendar days) and the city completed its second review August 21, 2025 (6 calendar days) .The sixty day period was not over and even mentioned in the letter. I understand the applicant can pause the clock but the City took 40 calendar days of the allowed 60 calendar days and the applicant could have easily resolved the comments on the letter from yesterday to turn back in and be deemed complete today within the 60 days but the City issued a denial right after issuing these comments. As another example (BLDG-1644-2025), the plans were received by the City 7/16/25 and comments were sent out 8/21/25 (36 calendar days). The plans were revised for deficiencies and turned back in today (1 calendar day). This permit has a due date of 9/5/25 (14 calendar days). This means the city is going to take 50 calendar days, whereas I have only taken 1 day. The planner on this permit has blanketed the plan check that there may be more comments, which isn't allowed since it has to be exhaustive. Thank you, Preston Jones ( On Fri, Aug 22, 2025 at 2:40 PM Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi John, 17 I will make a time for us to meet. I appreciate your thoughts on notifying applicants about the waiver. The waiver option is something we have been working on and have recently finalized, and we have started providing information to applicants about it throughout the review process, beginning with the first correction letter. I believe this waiver was brought up for this project in the last week or two. Thanks, Timmi From: John Rourke < Sent: Friday, August 22, 2025 1:37 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Preston Jones < ; Courtney Riddle <admin@studioprimeinc.com> Subject: Re: FW: 178 Chorro BLDG-1465-2025 Thanks for the quick response. Thank you for the clarification, I'm glad that the city is allowing the tolling, It should state that option in the denial letter. I believe Preston is referring to a common practice with the City to add items to the completeness list after the initial 30 day review. As you know that is not allowed per the permit streamling act. Can we schedule a few meetings? I have 10s of millions of dollars in projects that I am worried about because there is consistency issues. I appreciate all you do, please schedule a couple of meetings for us at your earliest convenience, I'll make the times work. Thanks John 18 On Fri, Aug 22, 2025, 1:08 PM Tway, Timothea (Timmi) <TTway@slocity.org> wrote: Hi John, It would be helpful to me if you had examples of where you have stated the planning department is continually moving the goal post. The City must approve or deny a project within 60 days. In this case, the plans are not ready for approval. I have been in contact with Courtney this morning and, as conveyed to the applicant team, we do have a process through which applicant and city can mutually waive the 60 day requirement, which is our preference, so we can continue to work on the review of the permit without having to issue a denial for a permit that is not issuable at day 60. I believe that is what will happen in this case. It is not in our interest or our desire to deny permits, however, we must make a decision within 60 days (unless waived by the applicant/city). We are a prohousing city, and we would like to see more ADUs, but we are also bound by the time limits within state law. Thank you, Timmi From: John Rourke < Sent: Friday, August 22, 2025 12:06 PM To: Preston Jones < Cc: Tway, Timothea (Timmi) <TTway@slocity.org>; Courtney Riddle <admin@studioprimeinc.com> Subject: Re: FW: 178 Chorro BLDG-1465-2025 Preston and I will try to come up with a flow chart/checklist for planning to use. There is a lot of misunderstanding of the overlapping laws. On Fri, Aug 22, 2025 at 12:04 PM Preston Jones < wrote: Hi Timmi, 19 I am also having issues with multiple projects involving ADUs where the planning department has continually moved the goal post (even when shown past approved/built projects recently). There is no consistency between the plan checks. Thank you, Preston Jones ( On Fri, Aug 22, 2025 at 11:52 AM John Rourke < wrote: Hi Timmi, Did you get my last email? Really need some meetings. This isn't my application but as you know people reach out to me. This denial is premature and the applicant should be given the option to toll rather than face an all new submittal. This isn't consistent with the behavior of a pro housing city. I'm sure planning is overwhelmed but it shouldn't be used as an excuse to deny. Thanks John ---------- Forwarded message --------- From: Preston Jones < Date: Thu, Aug 21, 2025, 10:20 PM Subject: Fwd: FW: 178 Chorro BLDG-1465-2025 To: John Rourke < They can't just pull the plug early. They were about to turn in the plans back in... and they just issued comments today ---------- Forwarded message --------- From: Courtney Riddle <courtney@studioprimeinc.com> 20 Date: Thu, Aug 21, 2025 at 4:56 PM Subject: FW: 178 Chorro BLDG-1465-2025 To: Preston Jones <prestonljones@gmail.com> Regards, Courtney COURTNEY RIDDLE VP OF OPERATIONS STUDIO PRIME ARCHITECTURE 805.776.3130 ext. 02 www.studioprimearc.com 971 Osos Street, San Luis Obispo, CA From: Building <building@slocity.org> Sent: Thursday, August 21, 2025 4:31 PM To: Ken Kolegraff <kkolegraff@specialtyconstruction.com> Cc: Courtney Riddle <courtney@studioprimeinc.com> Subject: 178 Chorro BLDG-1465-2025 Dear Applicant, After careful review, your permit application BLDG-1465-2025 for the property located at 274 Craig Way, San Luis Obispo, CA, has been denied. Please refer to the attached letter for detailed information regarding the reasons for this decision. Should you wish to continue with your project, you are invited to submit a new application that addresses the concerns outlined in the denial letter. 21 Thank you for your attention to this matter. Sincerely, Community Development Erin Stanley Permit Technician I Community Development E EStanley@slocity.org T 805.781.7159 slocity.org Stay connected with the City by signing up for e-notifications 22 From:McDonald, Whitney Sent:Thursday, August 28, 2025 8:56 AM To:Courtney Leigh Kienow Subject:Fw: Update for the Ad Hoc on Planning Commission discussion Hi Courtney, Here is Timmi’s summary of the Planning Commission meeting last night. Best, Whitney Get Outlook for iOS From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Wednesday, August 27, 2025 11:38 PM To: McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org>; Marx, Jan <jmarx@slocity.org>; Stewart, Erica A <estewart@slocity.org>; Harnett, Natalie <nharnett@slocity.org> Subject: Update for the Ad Hoc on Planning Commission discussion Hello Mayor Stewart, Councilmember Marx and team, I wanted to provide a quick update to the Ad Hoc Committee on Planning Commission’s consideration of their recommendation from the Grand Jury this evening. The Planning Commission considered the staff recommended response to Recommendation 6 (regarding CUP enforcement and conditions). The Commission asked several questions about enforcement of CUPs and illegal fraternities, and ultimately approved the recommended response 4-0 with no changes. There were no public comments made at the meeting, however there was media present in the audience. Please let me know if you have questions, Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 23 From:Corey, Tyler Sent:Thursday, August 28, 2025 8:32 AM To:Patino, Mallory Cc:Cohen, Rachel Subject:RE: Alpha Gamma Rho Signed – please confirm with John who all this should be sent to for awareness. Thanks! From: Patino, Mallory <mpatino@slocity.org> Sent: Wednesday, August 27, 2025 2:17 PM To: Corey, Tyler <tcorey@slocity.org> Cc: Cohen, Rachel <rcohen@slocity.org> Subject: FW: Alpha Gamma Rho Hi Tyler, The draft revocation letter for AGR’s use permit is ready for your review. I saved a copy of their use permit in the folder as well in case you wanted to reference it. Let me know if you have questions or need any edits to be made! Rachel already reviewed and didn’t have anything to add. Word Doc: Conditional Use Permit (U 144-97) Revocation Letter (AGR at 132 California).docx Folder: Cond. Use Permit Revocation for AGR (132 California) Thanks, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Cohen, Rachel <rcohen@slocity.org> Sent: Tuesday, July 29, 2025 5:05 PM To: Patino, Mallory <mpatino@slocity.org> Subject: FW: Alpha Gamma Rho Hi Mallory- Please see the email chain below regarding Alpha Gamma Rho. They are / were located at 132 California. Quick glance at Energov and I am not seeing a file on their use permit, but there are a number of other use permits associated with frat events. It might be one that is located in the address folder or on microfiche. Thanks for working on a letter that informs them of the revocation of their use permit. Cheers, 24 Rachel Cohen pronouns she/her/hers Principal Planner Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E rcohen@slocity.org T 805.781.7574 slocity.org Stay connected with the City by signing up for e-notifications From: Corey, Tyler <tcorey@slocity.org> Sent: Tuesday, July 29, 2025 4:42 PM To: Cohen, Rachel <rcohen@slocity.org> Subject: FW: Alpha Gamma Rho fyi From: Mezzapesa, John <JMezzape@slocity.org> Sent: Monday, July 28, 2025 10:55 AM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Corey, Tyler <tcorey@slocity.org> Subject: RE: Alpha Gamma Rho Does planning have a form letter that can be issued regarding the voiding of a use permit? This wasn’t voided per code enforcement activity. John From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, July 21, 2025 4:26 PM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Corey, Tyler <tcorey@slocity.org> Subject: FW: Alpha Gamma Rho Hi John, Lets talk when you are back. This permit is revoked because they are no longer in good standing, and the code automatically revokes a CUP when the fraternity is no longer in good standing. I would like to talk about next steps to inform the frat that it is revoked thanks, Timmi From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, July 21, 2025 1:09 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Joy Pederson <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Alpha Gamma Rho 25 Timmi – Great question. The suspension was eƯective immediately when the letter was sent on June 23, 2023. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, July 21, 2025 1:07 PM To: Jason Mockford <jmockfor@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Joy M. Pedersen <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Alpha Gamma Rho Jason, Thank you. Clarifying question – I see the letter was from June 2023. Did the suspension take place immediately on June 23, 2023, or kick in at some later date? I am asking because I believe our CUP provisions require a 2 year gap in active use, and I want to make sure we have our dates correct if we are going to call upon that provision of the code. Thanks, Timmi From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, July 21, 2025 11:38 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Joy Pederson <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: Alpha Gamma Rho Hello all, Please find attached the outcome letter for Alpha Gamma Rho’s suspension in 2023. You will read in the letter that they were to be eligible to return in Fall 2025. However, we have been in communication with their headquarters that there are still a group of students living there that are operating as a fraternity, calling themselves AGR, recruiting, etc. Therefore, they are ineligible to return this Fall having not completed their sanctions. The national fraternity is trying to assist us from afar, and a repeal of the CUP may help them do that. We have been in regular contact with their CEO Rex Martin (rex@alphagammarho.org), who has been helpful, and might be a resource to you if needed. Thank you for the oƯer to assist, Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability 26 27 From:Tway, Timothea (Timmi) Sent:Wednesday, August 27, 2025 9:38 PM To:McDonald, Whitney; Collins, Scott; Hermann, Greg; Marx, Jan; Stewart, Erica A; Harnett, Natalie Subject:Update for the Ad Hoc on Planning Commission discussion Hello Mayor Stewart, Councilmember Marx and team, I wanted to provide a quick update to the Ad Hoc Committee on Planning Commission’s consideration of their recommendation from the Grand Jury this evening. The Planning Commission considered the staff recommended response to Recommendation 6 (regarding CUP enforcement and conditions). The Commission asked several questions about enforcement of CUPs and illegal fraternities, and ultimately approved the recommended response 4-0 with no changes. There were no public comments made at the meeting, however there was media present in the audience. Please let me know if you have questions, Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 31 From:Cohen, Rachel Sent:Wednesday, August 27, 2025 2:01 PM To:Patino, Mallory Subject:RE: Alpha Gamma Rho Hi Mallory- This letter looks fantastic. I do not have anything to add. Please send to Tyler and note that I have reviewed. Thank you, Rachel Cohen pronouns she/her/hers Principal Planner Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E rcohen@slocity.org T 805.781.7574 slocity.org Stay connected with the City by signing up for e-notifications From: Patino, Mallory <mpatino@slocity.org> Sent: Wednesday, August 27, 2025 1:37 PM To: Cohen, Rachel <rcohen@slocity.org> Subject: RE: Alpha Gamma Rho Hi Rachel, The draft revocation letter for AGR’s use permit is ready for your review. I saved a copy of their use permit in the folder as well in case you wanted to reference it. Let me know if you have questions or need any edits to be made! Word Doc: Conditional Use Permit (U 144-97) Revocation Letter (AGR at 132 California).docx Folder: Cond. Use Permit Revocation for AGR (132 California) Thanks, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 32 From: Cohen, Rachel <rcohen@slocity.org> Sent: Tuesday, July 29, 2025 5:05 PM To: Patino, Mallory <mpatino@slocity.org> Subject: FW: Alpha Gamma Rho Hi Mallory- Please see the email chain below regarding Alpha Gamma Rho. They are / were located at 132 California. Quick glance at Energov and I am not seeing a file on their use permit, but there are a number of other use permits associated with frat events. It might be one that is located in the address folder or on microfiche. Thanks for working on a letter that informs them of the revocation of their use permit. Cheers, Rachel Cohen pronouns she/her/hers Principal Planner Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E rcohen@slocity.org T 805.781.7574 slocity.org Stay connected with the City by signing up for e-notifications From: Corey, Tyler <tcorey@slocity.org> Sent: Tuesday, July 29, 2025 4:42 PM To: Cohen, Rachel <rcohen@slocity.org> Subject: FW: Alpha Gamma Rho fyi From: Mezzapesa, John <JMezzape@slocity.org> Sent: Monday, July 28, 2025 10:55 AM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Corey, Tyler <tcorey@slocity.org> Subject: RE: Alpha Gamma Rho Does planning have a form letter that can be issued regarding the voiding of a use permit? This wasn’t voided per code enforcement activity. John From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, July 21, 2025 4:26 PM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Corey, Tyler <tcorey@slocity.org> Subject: FW: Alpha Gamma Rho Hi John, Lets talk when you are back. This permit is revoked because they are no longer in good standing, and the code automatically revokes a CUP when the fraternity is no longer in good standing. 33 I would like to talk about next steps to inform the frat that it is revoked thanks, Timmi From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, July 21, 2025 1:09 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Joy Pederson <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Alpha Gamma Rho Timmi – Great question. The suspension was eƯective immediately when the letter was sent on June 23, 2023. Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Monday, July 21, 2025 1:07 PM To: Jason Mockford <jmockfor@calpoly.edu>; McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Joy M. Pedersen <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: RE: Alpha Gamma Rho Jason, Thank you. Clarifying question – I see the letter was from June 2023. Did the suspension take place immediately on June 23, 2023, or kick in at some later date? I am asking because I believe our CUP provisions require a 2 year gap in active use, and I want to make sure we have our dates correct if we are going to call upon that provision of the code. Thanks, Timmi From: Jason Mockford <jmockfor@calpoly.edu> Sent: Monday, July 21, 2025 11:38 AM To: Tway, Timothea (Timmi) <TTway@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org>; Collins, Scott <SCollins@slocity.org>; Hermann, Greg <GHermann@slocity.org> Cc: Joy Pederson <jmpeders@calpoly.edu>; Terrance Leshae Harris <tharris@calpoly.edu>; Courtney Leigh Kienow <ckienow@calpoly.edu> Subject: Alpha Gamma Rho Hello all, Please find attached the outcome letter for Alpha Gamma Rho’s suspension in 2023. You will read in the letter that they were to be eligible to return in Fall 2025. However, we have been in communication with their headquarters that there are 34 still a group of students living there that are operating as a fraternity, calling themselves AGR, recruiting, etc. Therefore, they are ineligible to return this Fall having not completed their sanctions. The national fraternity is trying to assist us from afar, and a repeal of the CUP may help them do that. We have been in regular contact with their CEO Rex Martin (rex@alphagammarho.org), who has been helpful, and might be a resource to you if needed. Thank you for the oƯer to assist, Jason Mockford (he, him, his) Senior Director, Leadership & Service | Student Affairs | Cal Poly | San Luis Obispo, CA 93407-0208 | leadandserve.calpoly.edu | 805-756- 2476 Futuristic • Strategic • Relator • Ideation • Adaptability 38 From:Colunga-Lopez, Andrea Sent:Wednesday, August 27, 2025 12:53 PM To:Chris Green Cc:CityClerk Subject:RE: PC Communication: Comments on 4b on the Draft Response to Recommendation No. 6 of the Grand Jury report Hi Chris, Thank you for your input, it has been sent to the committee members. It is now placed in the Planning Commission public archive for tonight’s meeting. Best, Andrea Colunga-Lopez pronouns she/her/hers Administrative Assistant II City Administration E AColunga@slocity.org T 805.781.7105 slocity.org Stay connected with the City by signing up for e-notifications From: Chris Green <president.cpdeltachi@gmail.com> Sent: Wednesday, August 27, 2025 12:50 PM To: Advisory Bodies <advisorybodies@slocity.org> Subject: PC Communication: Comments on 4b on the Draft Response to Recommendation No. 6 of the Grand Jury report Good evening, Chair and Commissioners, My name is Chris Green, incoming President of the Delta Chi fraternity. I am submitting these comments in writing due to being out of town at an internship, but we felt it was important for the Delta Chi Fraternity to be a good community partner. We appreciate the seriousness of the Grand Jury’s report and the attention it brings to town-gown relations. These are real and complex issues, and we agree they warrant thoughtful, balanced solutions. At the same time, it's important to remember that the Grand Jury's report is advisory in nature. It does not constitute a finding of fact, and it will ultimately be up to the Planning Commission, City Council, and staff to determine how best to respond. We want to reaffirm our commitment to being part of the solution. Delta Chi believes in the values of scholarship, service, and leadership, all principles that mirror the community’s expectations for responsible student life. We are committed to ensuring our actions reflect those values. 39 As you consider the Grand Jury’s report, we respectfully ask that you preserve space for fairness, collaboration, and constructive dialogue. Together, we can work toward lasting solutions that unite, rather than divide, the San Luis Obispo community. Thank you, -------------------------------------------------------- Chris Green President Delta Chi Fraternity California Polytechnic State University president.cpdeltachi@gmail.com ( 40 From:Chris Green <president.cpdeltachi@gmail.com> Sent:Wednesday, August 27, 2025 12:50 PM To:Advisory Bodies Subject:PC Communication: Comments on 4b on the Draft Response to Recommendation No. 6 of the Grand Jury report Good evening, Chair and Commissioners, My name is Chris Green, incoming President of the Delta Chi fraternity. I am submitting these comments in writing due to being out of town at an internship, but we felt it was important for the Delta Chi Fraternity to be a good community partner. We appreciate the seriousness of the Grand Jury’s report and the attention it brings to town-gown relations. These are real and complex issues, and we agree they warrant thoughtful, balanced solutions. At the same time, it's important to remember that the Grand Jury's report is advisory in nature. It does not constitute a finding of fact, and it will ultimately be up to the Planning Commission, City Council, and staff to determine how best to respond. We want to reaffirm our commitment to being part of the solution. Delta Chi believes in the values of scholarship, service, and leadership, all principles that mirror the community’s expectations for responsible student life. We are committed to ensuring our actions reflect those values. As you consider the Grand Jury’s report, we respectfully ask that you preserve space for fairness, collaboration, and constructive dialogue. Together, we can work toward lasting solutions that unite, rather than divide, the San Luis Obispo community. Thank you, -------------------------------------------------------- Chris Green President Delta Chi Fraternity California Polytechnic State University president.cpdeltachi@gmail.com ( 41 From:Scott, Rick Sent:Wednesday, August 27, 2025 12:32 PM To:Amoroso, Brian Subject:RE: Noise Complaints Excellent. I appreciate all the effort that has gone into the project. Thank you, Rick From: Amoroso, Brian <bamoroso@slocity.org> Sent: Wednesday, August 27, 2025 11:39 AM To: Scott, Rick <rscott@slocity.org> Subject: RE: Noise Complaints Ethan thinks he can do it and is working on it now. From: Scott, Rick <rscott@slocity.org> Sent: Wednesday, August 27, 2025 10:11 AM To: Amoroso, Brian <bamoroso@slocity.org> Subject: FW: Noise Complaints FYI… Thank you, Rick From: Harnett, Natalie <nharnett@slocity.org> Sent: Thursday, August 21, 2025 2:31 PM To: Scott, Rick <rscott@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Rick, The next Ad Hoc meeting is on 9/4 and the report will be published on 9/9. I don’t think we necessarily need this ready by then, but it would be good to have in our back pocket by the Council meeting on 9/16. And yes, the idea would be to collect/track outcomes specific to the geo area. For example, it tells a story if there are 400 noise complaints on Chorro Street but no actual citations. We were hoping to see/use it as an additional layer, but depending on what your data set looks like, I think a new map would work too. Let me know what you think or if you have any questions. Thanks! Natalie 42 From: Scott, Rick <rscott@slocity.org> Sent: Thursday, August 21, 2025 11:06 AM To: Harnett, Natalie <nharnett@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Natalie, I am so glad the maps were useful and provided value to the conversation and work of the ad hoc committee. I reviewed your request and have a few questions before we proceed. When is the next ad hoc meeting or when are you needed to have these revisions incorporated? If we are attempting to now track outcomes and not complaints, I’m not sure if this will be an additional layer or a new map since the maps right now already include all of that data, as it was aggregated to create the polygons. Yes to your last question, please send they type of questions to the police department and not GIS. Thank you, Rick From: Harnett, Natalie <nharnett@slocity.org> Sent: Wednesday, August 20, 2025 4:48 PM To: Scott, Rick <rscott@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Chief Scott, The Ad Hoc Grand Jury Committee met today and was super impressed by these maps. Do you know if it is possible to update the heat map to reflect the more granular data that you have included in the tables on the PDFs about the complaint type? For example, instead of just showing total calls over time, it could be really telling to see the number of actual noise citations and/or DACs in certain areas versus the calls that turned out to be negative violations. Do you know if that’s something you or your team could do, or would this be a better question to direct to GIS? Thank you, Natalie From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 1:56 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints I have a good update for the group. We and GIS are putting the final touches on an interactive dashboard which will allow you to work with the maps to explore your own data parameters. In addition, we are adding the “satellite” houses and also denoting the high-volume complaint calls (origination) location. Finally, I’ll provide Timmi the list of address we are using so your team can verify CUP’s for Whitney. 43 In the meantime, here is the working draft dashboard. I will advise when the next iteration is complete. https://slocity.maps.arcgis.com/apps/dashboards/2b1af0027ee94ff98f7ffe9577b9ae35 Thank you, Rick From: Scott, Rick Sent: Tuesday, August 19, 2025 11:48 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Thank you Whitney. I will get you a list of those houses and possibly the CUP status. Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Tuesday, August 19, 2025 11:46 AM To: Scott, Rick <rscott@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Awesome, thank you!! Do you know if the fraternities identified in the maps are all approved frats with CUPs? From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 10:21 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, The GIS team did an amazing job pulling this together. Here is the requested information for the last four years. Maps should be viewed for generalized purposes only since they are not exact. The polygon may encompass a number of properties and it is not just one house/address. We were unable to plot where complaints are originating at this point since they are received in a variety of forms in our computer system. This will require more staff time to research each call to mine what data might exist. We can talk more about what information we do have now and how that might inform the discussion. Thank you, Rick From: Scott, Rick Sent: Thursday, August 14, 2025 8:02 PM 44 To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, I received confirmation that we should have noise heat maps to review by 8/19. However, there will be some difficulty in mapping the caller locations this quickly due to how this information is inputted into our system. Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Thursday, August 14, 2025 11:22 AM To: Scott, Rick <rscott@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org> Subject: Noise Complaints Hi Rick and Timmi, I am hoping we can collect data for our grand jury report ad hoc committee about where noise complaints are occurring (for the committee’s information, not necessarily for sharing out publicly). Can you help put together the following:  Heat map showing where excessive noise is coming from (i.e. problem houses), including number of complaints/violations  Heat map showing where the complaints are originating (i.e. who is calling in the complaints), including number of complaints We could look at this over whatever time frame would be most helpful, but at least over the past 2-3 years. Our next committee meeting is August 20th, but I’m sure this would be too quick of a turnaround to pull this together. Could you let me know when we might be able to complete this? Thank you! Whitney Whitney McDonald pronouns (she/hers) City Manager City Administration 990 Palm, San Luis Obispo, CA 93401-3934 E WMcDonal@slocity.org T 805.781.7114 C 805.550.8349 slocity.org Stay connected with the City by signing up for e-notifications 45 From:Cohen, Rachel Sent:Wednesday, August 27, 2025 11:53 AM To:Patino, Mallory Subject:FW: Mitel voice message from +14155246440 for mailbox 7574 Attachments:KVZQNY3U6.wav Hi Mallory, Could you follow up with Chris Nielson from Delta Chi fraternity? Thank you, Rachel Cohen pronouns she/her/hers Principal Planner Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E rcohen@slocity.org T 805.781.7574 slocity.org -----Original Message----- From: Mitel Voice Mail <voicemail@slocity.org> Sent: Wednesday, August 27, 2025 11:49 AM To: Cohen, Rachel <rcohen@slocity.org> Subject: Mitel voice message from + for mailbox 7574 You have received a voice mail message from + mailbox 7574. Message length is 00:00:19. Message size is 148 KB. 50 From:Clint Oram < Sent:Wednesday, August 27, 2025 10:17 AM To:Patino, Mallory Cc:Terry Reeves Subject:Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Thanks! From: Patino, Mallory <mpatino@slocity.org> Date: Wednesday, August 27, 2025 at 9:24 AM To: Clint Oram < Subject: RE: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Hi Clint, My summer has been great, I hope yours has too! The appeal will be heard at the City Council meeting on October 21, 2025 at 5:30 PM in Council Chambers at 990 Palm Street. Best, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Clint Oram < Sent: Wednesday, August 27, 2025 9:09 AM To: Patino, Mallory <mpatino@slocity.org> Cc: Terry Reeves < Subject: Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Hello Mallory, I hope the summer has been treating you well. Can you tell us when the Delta Chi appeal will be going before the city council? Regards, Clint 51 From: Patino, Mallory <mpatino@slocity.org> Date: Friday, July 11, 2025 at 11:15 AM To: Clint Oram < Cc: Terry Reeves < Subject: RE: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Hi Clint, Thank you for following up regarding the closure of the appeal period. As you continue to work with the organization and determine your next steps for pursuing a CUP again, feel free to reach out to me with any questions. I have attached here the final signed copy of the resolution, Reso No. PC-1106-25. Cheers, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Clint Oram < Sent: Monday, July 7, 2025 3:55 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Terry Reeves < Subject: Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Hi Mallory, Thanks for your time earlier today. We very much appreciate it. We have decided to NOT pursue an appeal but rather focus our efforts on working with the undergraduate chapter to ensure we do not have these noise issues in the future. Our thanks to you and your colleagues for standing by to working with us on a remote application. We will be in touch. Best regards, Clint From: Patino, Mallory <mpatino@slocity.org> Date: Monday, July 7, 2025 at 11:07 AM To: Cc: Terry Reeves < Subject: RE: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Hi Clint, below are answers (in purple) to your questions. I look forward to chatting more today so that I can expand/explain a bit more. 52 We understand today is the last day to submit an appeal. In your email below, you had written that if we want to submit an appeal remotely that we can email you the form and pay over the phone. Please confirm that is possible today. Yes, today is the last to file the appeal. You would need to call to pay the appeal fee with the Finance Department first. Let me know if you decide to appeal and I will connect you with the Finance team via email regarding the phone payment. Then you would need to submit the Appeal Form and any additional appeal materials to the City Clerk’s Office with the receipt that you paid the appeal fee. The City Clerk’s email is cityclerk@slocity.org; you can include or CC me on the submittal. You would need to have this complete before 5pm today. We would also like to understand better what happens if we do or do not appeal. Some questions we have: 1/ If we do appeal: 1.1/ when would this be brought before the city council? The hearing date would not be set until an appeal is filed. An appeal likely would not be heard by City Council until this fall, or later. 1.2/ during the appeal process, would we be required to comply with whatever steps are necessary when the use permit is withdrawn? If you file an appeal, the CUP would continue (because a final decision will have not been made due to the appeal being submitted). 1.3/ what guidance can you give us to be best prepared during the appeal process? The appeal process would be you preparing for your hearing with City Council. Planning staff will prepare a response/staff report based on what the appeal filing includes. 2/ If we do not appeal: 2.1/ what are those steps we would be required to take to comply with the revocation of the use permit? With the revocation of the use permit, the site is no longer permitted to operate as a fraternity organization, effective upon adoption of the Resolution (6/25/25). The site may be able to continue residential land uses, as allowed in the R-4 zone under the Municipal Code. 2.2/ what is the timeline for those steps? The Resolution is effective immediately upon being adopted (6/25/25). Also, please send us the final copy of the resolution passed by the planning commission to revoke the use permit. The Resolution is undergoing final processing (signatures and publishing) this morning. I will have the final copy to you shortly. Best, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Clint Oram < Sent: Monday, July 7, 2025 9:33 AM To: Patino, Mallory <mpatino@slocity.org> Cc: Terry Reeves < Subject: Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Hi Mallory, 53 My name is Clint Oram and I am with Terry Reeves and the Alpha Upsilon Delta Upsilon Alumni Corporation, the landlords of 720 Foothill Blvd. At this stage, we are looking to gather as much information as possible. We have been reviewing the use permit revocation and trying to understand what next steps we have available to us. We understand today is the last day to submit an appeal. In your email below, you had written that if we want to submit an appeal remotely that we can email you the form and pay over the phone. Please confirm that is possible today. We would also like to understand better what happens if we do or do not appeal. Some questions we have: 1/ If we do appeal: 1.1/ when would this be brought before the city council? 1.2/ during the appeal process, would we be required to comply with whatever steps are necessary when the use permit is withdrawn? 1.3/ what guidance can you give us to be best prepared during the appeal process? 2/ If we do not appeal: 2.1/ what are those steps we would be required to take to comply with the revocation of the use permit? 2.2/ what is the timeline for those steps? Also, please send us the final copy of the resolution passed by the planning commission to revoke the use permit. Are you available for a call today to review these questions? Regards, Clint Oram On Tuesday, July 1, 2025 at 04:31:35 PM PDT, Terry Reeves <reevest81@gmail.com> wrote: ---------- Forwarded message --------- From: Patino, Mallory <mpatino@slocity.org> Date: Tue, Jul 1, 2025 at 3:43 PM Subject: RE: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill To: Terry Reeves < Cc: Juan Fernandez < , John Hatfield < , Wade Spriggs < Hi Terry, My apologies on the delay in reaching out to you! I was actually just working on this draft to reach out to you when I got your email. 54 Last week on June 25, 2025, the Planning Commission adopted a resolution revoking the Conditional Use Permit for a fraternity (Delta Upsilon) at 720 Foothill. We are processing the final resolution, and I will send on a copy once signed. There will be no changes to the content from the draft version that was published with the agenda. This resolution (decision) may be appealed to the City Council. To appeal, you must complete and file the Appeal to the City Council form with the City Clerk’s Office within 10 calendar days of this rendered decision (by end of business day, Monday July 7, since day 10 is on a weekend). The required filing fee ($2,662.26) must accompany the appeal form. You can pay the appeal fee at the Finance Counter, which is temporarily located at 919 Palm Street, in person from Monday-Thursday, 8am-4pm. If you need to pay over the phone, you can let me know and I’ll coordinate phone payment. Information about the appeal procedures is on the City's Website here (refer to the ‘Appeal to the City Council’ section). If you would like to pursue applying for a new Conditional Use Permit, I have attached here the application checklist of items required to apply (note: physical copies of plans are no longer required). You can apply via email by submitting the application materials to planning@slocity.org. Upon submittal of an application, Planning staff would set up an application and send you an invoice for the required application filing fee ($11,260.55). The invoice would be sent with instructions on how to pay online. If you preferred to apply and pay in person, let me know and I can provide details for days and times when our Planning counter is open to the public. If you have any questions or concerns, please let me know. Best, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Terry Reeves < Sent: Tuesday, July 1, 2025 3:41 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Juan Fernandez < ; John Hatfield < ; Wade Spriggs 55 < Subject: Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Hi Mallory. The outcome was totally expected, but disappointing all the same. Can you help us understand our appeal options? Thanks. On Wed, Jun 18, 2025 at 5:20 PM Patino, Mallory <mpatino@slocity.org> wrote: Hi Terry, The Planning Commission Staff Report and associated attachments are now published and accessible online. You can download the pdfs here: https://pub- slocity.escribemeetings.com/Meeting.aspx?Id=0d341b53-47b3-4741-9491- b900ccf4c5d9&Agenda=Agenda&lang=English. I will be out of the office the rest of this week, but be back working on Monday afternoon. If you have any questions you’d like answers on before next week, please reach out to Rachel Cohen at rcohen@slocity.org. Otherwise, let me know if you have any questions or concerns before Wednesday morning. If you have a presentation you’d like to present, please send it to me before 3pm on Wednesday. You may submit agenda correspondence up until 3pm on Wednesday, see the City’s website for how to comment here: https://www.slocity.org/government/advisory-bodies/agendas-and- minutes/planning-commission. Cheers, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications 56 From: Terry Reeves < Sent: Tuesday, June 10, 2025 3:26 PM To: Patino, Mallory <mpatino@slocity.org> Cc: Juan Fernandez < ; John Hatfield < ; Wade Spriggs < Subject: Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Hi Mallory. Thank you for the chat as well. It's fine to list me as the representative. Thanks. On Tue, Jun 10, 2025 at 3:16 PM Patino, Mallory <mpatino@slocity.org> wrote: Hi Terry and Juan, Thanks for the chat earlier today. I wanted to let you know I found the Draft Resolutions that are going on consent to Planning Commission tomorrow night for Delta Chi and Sigma Nu’s revocations. You can access the drafts by clicking the paper clip icons on the item here: https://pub- slocity.escribemeetings.com/Meeting.aspx?Id=711b6ba9-e00c-4566-ab59- 02a00d530d05&Agenda=Agenda&lang=English&Item=10&Tab=attachments . The language for my draft resolution will be similar to these, and if edits are made tomorrow night, my draft will likely reflect the final adopted Resolutions. One question regarding your review (USE-0334-2025), and sorry if you answered this already and I missed it – Would you like me to list Terry Reeves (Alumni Corporation President) as the representative on the agenda staff report? Thanks, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org 57 Stay connected with the City by signing up for e-notifications From: Juan Fernandez < Sent: Thursday, June 5, 2025 2:10 PM To: Patino, Mallory <mpatino@slocity.org> Cc: John Hatfield < ; Wade Spriggs < ; Terry Reeves < Subject: Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill That would be perfect- thanks! Thanks, /juan On Jun 5, 2025, at 14:08, Patino, Mallory <mpatino@slocity.org> wrote: Hi Juan, We prefer to use our City Teams meetings. I can send you the link shortly. Would you like me to invite everyone who is on this email thread? Thanks, Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png><image003.png><image004.png><image005.png><image006.png> Stay connected with the City by signing up for e-notifications 58 From: Juan Fernandez < Sent: Thursday, June 5, 2025 2:06 PM To: Patino, Mallory <mpatino@slocity.org> Cc: John Hatfield < ; Wade Spriggs < ; Terry Reeves < Subject: Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Invite sent for Tuesday at 11am. Do you prefer to send a SLO City Zoom or shall I set it up? Thanks, /juan On Jun 5, 2025, at 13:58, Patino, Mallory <mpatino@slocity.org> wrote: Hi Juan, I am available for a call or video meeting next Tuesday from 8:30am- 2pm, or Wednesday from 8:30am-1 pm. Let me know if there is a time during those windows that would work for you. Best, Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png><image003.png><image004.png><image005.png><image006 .png> Stay connected with the City by signing up for e-notifications 59 From: Juan Fernandez < Sent: Thursday, June 5, 2025 1:56 PM To: Patino, Mallory <mpatino@slocity.org> Cc: John Hatfield < ; Wade Spriggs < Subject: Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill Hi Mallory- Thank you for your proactive note with links. Can we schedule a debrief with you for early next week to discuss our June 25 CUP? I’ve viewed some of the video of the May 28 hearing and it would be good to get your input as we prepare our presentation to the Planning Commission. Can you please suggest a few times next week that we can meet? /juan On Jun 3, 2025, at 16:29, Patino, Mallory <mpatino@slocity.org> wrote: Hi John and Wade, I wanted to touch base on a few things regarding the upcoming USE-0334-2025 Planning Commission (PC) hearing. 1. As the applicant, you will be allowed to speak for 10 minutes during the PC meeting on 6/25. Please let me now if you would like to utilize this speaking window, and if yes, who the speaker will be. 60 2. Who would you like me to list as the applicant representative? Previous fraternities have generally listed the sitting chapter president, but it’s up to you if you would like an alumni member, or if you’d like multiple names included. 3. The PC hearings for Delta Chi and Sigma Nu’s CUP re-reviews were held on 5/28. Though staff presented a recommendation to modify the CUP with revised conditions of approval, the Commission decided to revoke both fraternity’s use permits. The Resolution will not be adopted until the 6/11 PC meeting since staff did not prepare a draft Resolution for revocation ahead of the PC meeting. 1. Based on this outcome straying from the other two more recent reviews (from late 2024), I will not be making a recommendation on behalf of staff for modification or revocation of the CUP for your re-review. I am still drafting the staff report, but it will present the project facts and list the alternatives PC may choose, which are 1. Modification of use permit with updated conditions of approval, 2. Revocation of use permit, or 3. Continuance of review to future PC meeting date. I will have two draft Resolutions ready as attachments to my staff report, one for modification and one for revocation, in hopes that, based on their decision, PC will be able to adopt the Resolution the same night of the hearing. 2. If you interested in reviewing the 5/28 PC meeting, the agenda, staff report, and minutes (no resolution yet though) can be found in these archives:https://opengov.slocity.org/WebLi nk/Browse.aspx?id=26297&dbid=0&repo= CityClerk. 3. You can watch the entirety of the 5/28 PC meeting here:https://www.youtube.com/live/avwDf oK3syU?si=0HUh_66DQiJAKQpp. From around 7 minutes to 1 hour, 45 minutes relates to the fraternity CUP re-reviews. If you have any questions about the 5/28 Planning Commission meeting, or your upcoming hearing, please let me know. Best, 61 Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png><image003.png><image004.png><image005. png><image006.png> Stay connected with the City by signing up for e- notifications From: John Hatfield < Sent: Wednesday, May 14, 2025 9:24 AM To: Patino, Mallory <mpatino@slocity.org> Cc: Wade Spriggs < ; Subject: Re: USE-0334-2025 - Re-review and updates of Use Permit U 36-09, at 720 Foothill +Terry Reeves, incoming Alumni Corporation President Mallory, appreciate you sending this all over. It is very helpful. We were all finally able to line up our schedules and 6/25 works best for us. If we can put that date on the books, we'd appreciate it. Looking forward to being in SLO next month. Thank you, John Hatfield On Mon, May 5, 2025 at 10:31 AM Patino, Mallory <mpatino@slocity.org> wrote: Hi Wade, My apologies for the delay in following up after our meeting. I set up the application for the re-review of 62 your existing Conditional Use Permit to have a fraternity house at 720 Foothill (new application number: USE- 0334-2025). I have attached here a copy of your current use permit, which will be modified/updated through this re-review process. As I mentioned I would provide, below are links to two different fraternity use permit reviews that were recently processed.  Alpha Epsilon Pi, re-review of existing use permit o Staff Report for Planning Commission (PC) Meeting, agenda item 4a for re- review of existing use permit: https://opengov.slocity.org/WebLink/Doc View.aspx?id=201304&dbid=0&repo=Cit yClerk o PC Resolution, approval of modifications to existing use permit:https://opengov.slocity.org/WebLi nk/DocView.aspx?id=202053&dbid=0&re po=CityClerk  Lambda Chi Alpha, review of new use permit o Staff Report for PC Meeting, agenda item 4a for new use permit application:https://opengov.slocity.org/W ebLink/Browse.aspx?id=194681&dbid=0 &repo=CityClerk o PC Resolution, approval of use permit: https://opengov.slocity.org/WebLink/Doc View.aspx?id=195337&dbid=0&repo=Cit yClerk o Staff Report for City Council (CC) Meeting, agenda item 6b for appeal of PC use permit approval: https://opengov.slocity.org/WebLink/Doc View.aspx?id=200405&dbid=0&repo=Cit yClerk o CC Resolution, upholding PC approval of use permit:https://opengov.slocity.org/WebLi nk/DocView.aspx?id=200865&dbid=0&re po=CityClerk o Appellant presentation available in the CC 10-15-24 agenda folder: https://opengov.slocity.org/WebLin k/browse.aspx?id=200395&dbid=0&repo =CityClerk The updates we will be recommending to the Planning Commission will be very similar to what was approved for AEPi and Lambda. I am moving forward with re- reviewing two other fraternity use permits at the 5/28 63 Planning Commission meeting. We discussed the possibility of reviewing your use permit at the same time as the others on 5/28, or by itself at the 6/11 Planning Commission meeting. If neither of those options work, 6/25 would be the next available date. Please let me know which review date would be best for you. If you would like to make it on the 5/28 meeting agenda, I would need to know asap. I will have a draft of the staff report and proposed resolution available for your review at least one week ahead of whichever date we schedule for the PC meeting. I may be in touch in the next few weeks if I have any questions while working on the staff report and resolution recommendation. Let me know if you have any questions for me! Cheers, Mallory Patino pronouns she/her/hers Assistant Planner <image001.png> Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org <image002.png><image003.png><image004.png><image00 5.png><image006.png> Stay connected with the City by signing up for e- notifications -- John Hatfield ( -- 64 Terry -- Terry -- Terry 69 From:RQN of SLO <rqn.board@yahoo.com> Sent:Wednesday, August 27, 2025 9:24 AM To:Colunga-Lopez, Andrea Subject:Re: Response to Recommendation #6, Grand Jury Report Thank you Andrea! On Wednesday, August 27, 2025, 8:19:02 AM GMT-8, Colunga-Lopez, Andrea <acolunga@slocity.org> wrote: Hi Sandra, Thank you for your input, it has been sent to the committee members. It is now placed in the Planning Commission public archive for tonight’s meeting. Best, Andrea Colunga-Lopez pronouns she/her/hers Administrative Assistant II City Administration E AColunga@slocity.org T 805.781.7105 slocity.org Stay connected with the City by signing up for e-notifications From: RQN of SLO <rqn.board@yahoo.com> Sent: Tuesday, August 26, 2025 9:57 PM To: Advisory Bodies <advisorybodies@slocity.org> Subject: Response to Recommendation #6, Grand Jury Report Dear Planning Commissioners, Discussion In response to resident complaints, the impartial Grand Jurors spent months investigating, researching and conducting interviews before concluding that the city has failed to adequately enforce municipal codes that were created to protect residents from the 70 ongoing disturbances caused primarily by fraternities located in residential neighborhoods, particularly Alta Vista and Monterey Heights. The comments you received when deciding whether a Conditional Use Permit (CUP) should be revised or revoked have provided snapshots of the disturbances fraternities and their satellite houses cause - primarily, though not exclusively, on weekends. Loud thumping of amplified music, yelling, screaming, shouting from hundreds of inebriated partiers inside and outside of fraternities, partiers roaming the streets throughout the neighborhood and vomiting/urinating in residents' yards. All until the wee hours of the morning, making it impossible to sleep and contributing to residents' concern for their safety and that of their properties. Many have moved from homes they have lived in for decades - to other parts of the city or away from the city entirely. You have responded to complaints brought before you by revising or revoking the CUP's of the offending fraternities. For that we are immensely grateful. Grand Jury Recommendation #6 The Grand Jury's recommendation included the following: 1. Adopting more uniform CUP conditions. You have done that. 2. Adopting more uniform enforcement of existing requirements. This is beyond your purview; it falls within the Community Development Department and the Police Department. 3. Consider using future CUP violations to determine if it is appropriate to revise the conditions to make them more relevant for today's environment. To date you have done this when reviewing CUP's brought before you. 4. Consider additional code enforcement staff or alternate work schedules. This is beyond your purview and falls within the Community Development Department. What could the city do to address the problems? Recommendations We suggest you make the following recommendations to city staff and the City Council. 1. Legal action. Recommend the City take Cal Poly to court for a judicial determination clarifying the AB 524 address requirement in order to compel them to provide the required AB 524 information. AB 524 (2021-2022) (see attachment) requires colleges/universities to publish the addresses of their fraternities and sororities for the previous year annually on October 1st. Although Cal Poly did so at first, once they realized the City was using that information to identify code violations, Cal Poly removed all addresses and replaced them with "San Luis Obispo, CA." This is contrary to the provisions of AB 524, and we believe the City has standing to sue in order to compel Cal Poly to provide the required AB 524 information, i.e., addresses. 2. Community Development Department (CDD)/Code Enforcement (CE). a. Insufficient personnel. Recommend to city staff and the City Council that a CDD position be allocated to address fraternity violations until a new or contract position is authorized (should occur in this budget cycle). This situation has gone on for far too long and will only worsen if not addressed. If current code enforcement staffing is insufficient to adequately enforce our zoning code regarding fraternities, then it's imperative that at least one additional code enforcement official be hired to get a handle on the zoning code violations of fraternity operations in R-1 and R-2 zones and to assist in creating a standardized CUP process and conditions. The city must find funding for this position or these zoning code violations will only spread further into other neighborhoods as Cal Poly continues to accept additional fraternities. There should be no excuse for the city's failure to resolve this problem. The city should instead do everything that's needed, including expending the necessary funds for enforcement purposes. A list of violations that CE addressed in 2024 is included in the staff report. Surely the repeated disruptions to residents caused by the fraternities is equally important, but it is getting far less attention. b. Flex hours/days. Recommend the use of flex/alternate hours and days for CE staff to the CDD Director. Disruptive fraternity events occur at night on weekdays (primarily Thursdays and Fridays) and during both day and night on weekends. Several years ago CE personnel did work weekends. c. Enforcement action. Recommend to the CDD director that she utilize CE and planning personnel to shut down special events such as Rush and partner with SLOPD for safety/security as needed. Sending one or two CE personnel to shut down Rush events may not be sufficient because the first fraternity contacts the other fraternities so they can all relocate the event to their back yards. This occurred in January 2025, although multiple citations were able to be issued. 71 Final Comments For too long, city staff has allowed fraternity operations to get out of control due to lack of enforcement. The only reason the recent CUPs came up for review is in response to resident complaints that provided statistical information that demonstrated the CUP violations. Otherwise, there would have been no CUP reviews. These CUPs should have annual reviews by code enforcement staff to assure they're operating within their conditions. As you know, creating any code or policy is half the task—enforcement is the other half in order for it to be effective. Therefore, it is vital for Code Enforcement Staff to work during the times when the fraternities are hosting their parties and events which is generally on weekends. It would allow them to respond to resident complaints and take appropriate enforcement actions. In addition, coordination between Code Enforcement and the Police Department is vital to assist in support of gathering evidence for enforcement action. However, despite assurances this is being done, this supposed coordination is inefficient. It is disappointing and disturbing to see the city try to justify their failure to prevent Cal Poly's fraternities, both with or without CUPs, from disrupting our residents' lives. It appears as though their own city doesn't care enough about their peace and safety to expend the time, effort, and funding to stop these illegal activities in their once peaceful neighborhood. Thank you for your time and attention to this glaring neighborhood problem. It is appreciated. Sincerely, Sandra Rowley Chairperson, RQN 89 From:Colunga-Lopez, Andrea Sent:Wednesday, August 27, 2025 9:19 AM To:Brett Cross Cc:CityClerk Subject:RE: RESPONSE TO RECOMMENDATION NO. 6 OF THE GRAND JURY REPORT (ROUND & ROUND WITH TOWN & GOWN) Hi Brett, Thank you for your input, it has been sent to the committee members. It is now placed in the Planning Commission public archive for tonight’s meeting. Best, Andrea Colunga-Lopez pronouns she/her/hers Administrative Assistant II City Administration E AColunga@slocity.org T 805.781.7105 slocity.org Stay connected with the City by signing up for e-notifications -----Original Message----- From: Brett Cross < Sent: Tuesday, August 26, 2025 9:21 PM To: Advisory Bodies <advisorybodies@slocity.org> Subject: RESPONSE TO RECOMMENDATION NO. 6 OF THE GRAND JURY REPORT (ROUND & ROUND WITH TOWN & GOWN) Dear Planning Commissioners, The impacts from illegal fraternity "satellite" houses in the R-1and R-2 zones, especially in the neighborhoods adjacent to Cal Poly are causing serious detrimental impacts to the residents in those neighborhoods. It's exceptionally concerning that the staff report indicates that the City is unable to remedy the impacts. "Extending staff hours or increasing the number of staff available to address fraternity and sorority enforcement would represent a significant increase in ongoing costs to the public at a time when the City is forecasting future budget deficits. Alternatively, redirection or adjustment of existing staff toward this effort would result in decreased service levels and/or delays in addressing other community response workload." The neighborhood is becoming unlivable. There is one particular family that was forced to leave because of the noise from parties that I won't forget. The family bought a house next to the wife's father to be near him as he was getting up in age. He had lived in that home for over 50 years. That was the house the daughter grew up in. They had to sell both homes and move the father who had lived in his home forever to a new home next to them in a home they purchased in the 5 cities area. That is the consequences of the partying. 90 The commission needs to make a bold statement that the city is going to make sure there are personnel necessary to address the illegal "satellite" fraternity houses operating in the R-1 and R-2 neighborhoods, especially adjacent to the campus. Sincerely, Brett Cross San Luis Obispo 91 From:Colunga-Lopez, Andrea Sent:Wednesday, August 27, 2025 9:19 AM To:Brett Cross Cc:CityClerk Subject:RE: RESPONSE TO RECOMMENDATION NO. 6 OF THE GRAND JURY REPORT (ROUND & ROUND WITH TOWN & GOWN) Hi Brett, Thank you for your input, it has been sent to the committee members. It is now placed in the Planning Commission public archive for tonight’s meeting. Best, Andrea Colunga-Lopez pronouns she/her/hers Administrative Assistant II City Administration E AColunga@slocity.org T 805.781.7105 slocity.org Stay connected with the City by signing up for e-notifications -----Original Message----- From: Brett Cross < Sent: Tuesday, August 26, 2025 9:21 PM To: Advisory Bodies <advisorybodies@slocity.org> Subject: RESPONSE TO RECOMMENDATION NO. 6 OF THE GRAND JURY REPORT (ROUND & ROUND WITH TOWN & GOWN) Dear Planning Commissioners, The impacts from illegal fraternity "satellite" houses in the R-1and R-2 zones, especially in the neighborhoods adjacent to Cal Poly are causing serious detrimental impacts to the residents in those neighborhoods. It's exceptionally concerning that the staff report indicates that the City is unable to remedy the impacts. "Extending staff hours or increasing the number of staff available to address fraternity and sorority enforcement would represent a significant increase in ongoing costs to the public at a time when the City is forecasting future budget deficits. Alternatively, redirection or adjustment of existing staff toward this effort would result in decreased service levels and/or delays in addressing other community response workload." The neighborhood is becoming unlivable. There is one particular family that was forced to leave because of the noise from parties that I won't forget. The family bought a house next to the wife's father to be near him as he was getting up in age. He had lived in that home for over 50 years. That was the house the daughter grew up in. They had to sell both homes and move the father who had lived in his home forever to a new home next to them in a home they purchased in the 5 cities area. That is the consequences of the partying. 92 The commission needs to make a bold statement that the city is going to make sure there are personnel necessary to address the illegal "satellite" fraternity houses operating in the R-1 and R-2 neighborhoods, especially adjacent to the campus. Sincerely, Brett Cross San Luis Obispo 107 From:RQN of SLO <rqn.board@yahoo.com> Sent:Tuesday, August 26, 2025 9:57 PM To:Advisory Bodies Subject:Response to Recommendation #6, Grand Jury Report Attachments:AB 524 (2021-2022).doc Dear Planning Commissioners, Discussion In response to resident complaints, the impartial Grand Jurors spent months investigating, researching and conducting interviews before concluding that the city has failed to adequately enforce municipal codes that were created to protect residents from the ongoing disturbances caused primarily by fraternities located in residential neighborhoods, particularly Alta Vista and Monterey Heights. The comments you received when deciding whether a Conditional Use Permit (CUP) should be revised or revoked have provided snapshots of the disturbances fraternities and their satellite houses cause - primarily, though not exclusively, on weekends. Loud thumping of amplified music, yelling, screaming, shouting from hundreds of inebriated partiers inside and outside of fraternities, partiers roaming the streets throughout the neighborhood and vomiting/urinating in residents' yards. All until the wee hours of the morning, making it impossible to sleep and contributing to residents' concern for their safety and that of their properties. Many have moved from homes they have lived in for decades - to other parts of the city or away from the city entirely. You have responded to complaints brought before you by revising or revoking the CUP's of the offending fraternities. For that we are immensely grateful. Grand Jury Recommendation #6 The Grand Jury's recommendation included the following: 1. Adopting more uniform CUP conditions. You have done that. 2. Adopting more uniform enforcement of existing requirements. This is beyond your purview; it falls within the Community Development Department and the Police Department. 3. Consider using future CUP violations to determine if it is appropriate to revise the conditions to make them more relevant for today's environment. To date you have done this when reviewing CUP's brought before you. 4. Consider additional code enforcement staff or alternate work schedules. This is beyond your purview and falls within the Community Development Department. What could the city do to address the problems? Recommendations We suggest you make the following recommendations to city staff and the City Council. 1. Legal action. Recommend the City take Cal Poly to court for a judicial determination clarifying the AB 524 address requirement in order to compel them to provide the required AB 524 information. AB 524 (2021-2022) (see attachment) requires colleges/universities to publish the addresses of their fraternities and sororities for the previous year annually on October 1st. Although Cal Poly did so at first, once they realized the City was using that information to identify code violations, Cal Poly removed all addresses and replaced them with "San Luis Obispo, CA." This is contrary to the provisions of AB 524, and we believe the City has standing to sue in order to compel Cal Poly to provide the required AB 524 information, i.e., addresses. 2. Community Development Department (CDD)/Code Enforcement (CE). a. Insufficient personnel. Recommend to city staff and the City Council that a CDD position be allocated to address fraternity violations until a new or contract position is authorized (should occur in this budget cycle). This situation has gone on for far too long and will only worsen if not addressed. If current code enforcement staffing is insufficient to adequately enforce our zoning code regarding fraternities, 108 then it's imperative that at least one additional code enforcement official be hired to get a handle on the zoning code violations of fraternity operations in R-1 and R-2 zones and to assist in creating a standardized CUP process and conditions. The city must find funding for this position or these zoning code violations will only spread further into other neighborhoods as Cal Poly continues to accept additional fraternities. There should be no excuse for the city's failure to resolve this problem. The city should instead do everything that's needed, including expending the necessary funds for enforcement purposes. A list of violations that CE addressed in 2024 is included in the staff report. Surely the repeated disruptions to residents caused by the fraternities is equally important, but it is getting far less attention. b. Flex hours/days. Recommend the use of flex/alternate hours and days for CE staff to the CDD Director. Disruptive fraternity events occur at night on weekdays (primarily Thursdays and Fridays) and during both day and night on weekends. Several years ago CE personnel did work weekends. c. Enforcement action. Recommend to the CDD director that she utilize CE and planning personnel to shut down special events such as Rush and partner with SLOPD for safety/security as needed. Sending one or two CE personnel to shut down Rush events may not be sufficient because the first fraternity contacts the other fraternities so they can all relocate the event to their back yards. This occurred in January 2025, although multiple citations were able to be issued. Final Comments For too long, city staff has allowed fraternity operations to get out of control due to lack of enforcement. The only reason the recent CUPs came up for review is in response to resident complaints that provided statistical information that demonstrated the CUP violations. Otherwise, there would have been no CUP reviews. These CUPs should have annual reviews by code enforcement staff to assure they're operating within their conditions. As you know, creating any code or policy is half the task—enforcement is the other half in order for it to be effective. Therefore, it is vital for Code Enforcement Staff to work during the times when the fraternities are hosting their parties and events which is generally on weekends. It would allow them to respond to resident complaints and take appropriate enforcement actions. In addition, coordination between Code Enforcement and the Police Department is vital to assist in support of gathering evidence for enforcement action. However, despite assurances this is being done, this supposed coordination is inefficient. It is disappointing and disturbing to see the city try to justify their failure to prevent Cal Poly's fraternities, both with or without CUPs, from disrupting our residents' lives. It appears as though their own city doesn't care enough about their peace and safety to expend the time, effort, and funding to stop these illegal activities in their once peaceful neighborhood. Thank you for your time and attention to this glaring neighborhood problem. It is appreciated. Sincerely, Sandra Rowley Chairperson, RQN Assembly Bill No. 524 CHAPTER 268 An act to add Chapter 5.2 (commencing with Section 66310) to Part 40 of Division 5 of Title 3 of the Education Code, relating to postsecondary education. [ Approved by Governor September 13, 2022. Filed with Secretary of State September 13, 2022. ] LEGISLATIVE COUNSEL'S DIGEST AB 524, Rodriguez. Postsecondary education: Campus-Recognized Sorority and Fraternity Transparency Act. Existing law establishes the University of California, the California State University, the California Community Colleges, independent institutions of higher education, and private postsecondary educational institutions as the segments of postsecondary education in this state. Existing law requests the Trustees of the California State University, the Regents of the University of California, and the governing board of each community college district to adopt and publish policies on harassment, intimidation, and bullying to be included within the rules and regulations governing student behavior. This bill would establish the Campus-Recognized Sorority and Fraternity Transparency Act, which would require each institution of higher education to include in the institution’s requirements for campus recognition of a campus-recognized sorority or fraternity, as defined, a requirement that the sorority or fraternity submit to the institution on or before July 1, 2023, and annually thereafter, specified information concerning the sorority’s or fraternity’s members and their conduct. The bill would require the institution to suspend the campus recognition of any campus-recognized sorority or fraternity that does not comply with the reporting requirements. The bill would require each institution with sororities or fraternities to compile and maintain the collected information into a publicly accessible report posted, and archived, on each respective campus’ Greek Life internet homepage or its equivalent for a minimum of 10 years and sent through a campuswide email to all enrolled students on or before October 1, 2023, and annually thereafter. To the extent this bill would impose new duties on community college districts, the bill would impose a state-mandated local program. The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to the statutory provisions noted above. Bill Text THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS: SECTION 1. Chapter 5.2 (commencing with Section 66310) is added to Part 40 of Division 5 of Title 3 of the Education Code, to read: CHAPTER 5.2. Campus-Recognized Sorority and Fraternity Transparency Act 66310. This chapter shall be known, and may be cited, as the Campus-Recognized Sorority and Fraternity Transparency Act. 66312. (a) As used in this chapter, the following definitions apply: (1) “Academic year” has the same meaning as in Section 69432.7. (2) (A) “Campus-recognized sorority or fraternity” means a sorority or fraternity that has officially met the formal chartering and recognition requirements at the institution where it operates. (B) As used in this chapter, this definition does not include a collegiate honor society. (3) “Chapter house” means any residence located on or off campus that is owned by the institution of higher education but occupied by a campus-recognized sorority or fraternity, or any residence located on or off campus that is owned and occupied by the campus-recognized sorority or fraternity. (4) “Institution of higher education” or “institution” means a campus of the California Community Colleges, the California State University, or the University of California, a private postsecondary educational institution, or an independent institution of higher education. (5) “Misconduct” means any conduct in violation of institutional policies reportable under Section 1092(f)(1)(F)(i)(II) and (IX) of Title 20 of the United States Code, as it read on January 1, 2022, or hazing as defined in subdivision (b) of Section 245.6 of the Penal Code. (6) “Participating sorority or fraternity” means a sorority or fraternity described in subdivision (c). (7) “Sanctioned event” means any event in which one of the following occurs: (A) The institution deems the event to be sanctioned by a fraternity or sorority according to their campus policies and practices. (B) The name of a campus-recognized sorority or fraternity or participating sorority or fraternity is used to market or publicize the event. (C) The name of a campus-recognized sorority or fraternity or participating sorority or fraternity is displayed at the event. (D) Official funds of a campus-recognized sorority or fraternity or participating sorority or fraternity are used for the purchase and reimbursement of food, beverages, supplies, venue-related costs, publicity, party rentals, damages or cleanup fees, or any other costs associated with the event. (E) A campus-recognized sorority or fraternity or participating sorority or fraternity, or a benefactor officially affiliated with the sorority or fraternity, receives any portion of funds raised from attendance fees, ticket sales, or other forms of admission fees associated with the event. (b) Notwithstanding Section 67400, each institution of higher education shall include in the institution’s requirements for campus recognition of each campus-recognized sorority or fraternity, both of the following requirements: (1) (A) A requirement that the campus-recognized sorority or fraternity shall submit to the institution on or before July 1, 2023, and annually thereafter, all of the following: (i) The number of active members in the campus-recognized sorority or fraternity. (ii) The number of new members added to the campus-recognized sorority or fraternity. (iii) The average grade point average of the membership of the campus-recognized sorority or fraternity. (iv) The average grade point average of new members of the campus-recognized sorority or fraternity. (v) The number of community service hours the campus-recognized sorority or fraternity completed as an organization. (vi) The total amount of money fundraised by the campus-recognized sorority or fraternity. (vii) The current recognition status of the campus-recognized sorority or fraternity, as determined by the institution. (viii) The current conduct status of the campus-recognized sorority or fraternity, as determined by the institution. (ix) The addresses of all chapter houses affiliated with the campus-recognized sorority or fraternity. (x) The location, date, and time of any sanctioned event. (xi) Any additional information the institution may require. (B) Unless otherwise specified, the information collected pursuant to subparagraph (A) shall be for the academic year immediately preceding the reporting deadline. (2) A requirement that any campus-recognized sorority or fraternity that does not comply with paragraph (1) be suspended from campus recognition. (c) A sorority or fraternity that satisfies both of the following is encouraged to comply with the reporting requirements of subdivision (b): (1) The sorority or fraternity has more than 50 percent of its members enrolled at the institution of higher education. (2) The sorority or fraternity is not recognized as an affiliated sorority or fraternity of the institution by the official authorizing body of that institution. (d) (1) (A) The institution shall compile and maintain the information collected pursuant to subdivisions (b) and (c) into a publicly accessible report published on each campus Greek Life internet homepage or its equivalent in a prominent location on or before October 1, 2023, and annually thereafter. The report shall include a list of available mental health resources and the residence addresses of all campus- recognized sorority and fraternity chapter houses. Each annual report shall be available on the campus Greek Life internet homepage or its equivalent for a minimum of 10 years. (B) The institution shall send the report for the academic year immediately preceding the reporting deadline through a campuswide email to all enrolled students on or before October 1, 2023, and annually thereafter. (2) An institution that does not have any campus-recognized sorority or fraternity or participating sorority or fraternity shall be exempt from the reporting requirement of this subdivision. (3) The institution of higher education shall include in the annual report the following for each campus-recognized sorority and fraternity and participating sorority or fraternity described in subdivision (c) for the academic year immediately preceding the reporting deadline: (A) The number of citations, or disciplinary actions taken, relating to misconduct at a chapter house or sanctioned event. (B) The addresses of chapter houses and sanctioned events and names of sororities and fraternities where misconduct occurred. (4) Notwithstanding any other requirement of this section, a report required pursuant to this subdivision shall comply with all applicable state and federal privacy laws, including, but not limited to, the federal Family Educational Rights and Privacy Act (20 U.S.C. Sec. 1232g). 109 From:Brett Cross < Sent:Tuesday, August 26, 2025 9:21 PM To:Advisory Bodies Subject:RESPONSE TO RECOMMENDATION NO. 6 OF THE GRAND JURY REPORT (ROUND & ROUND WITH TOWN & GOWN) Dear Planning Commissioners, The impacts from illegal fraternity "satellite" houses in the R-1and R-2 zones, especially in the neighborhoods adjacent to Cal Poly are causing serious detrimental impacts to the residents in those neighborhoods. It's excepƟonally concerning that the staff report indicates that the City is unable to remedy the impacts. "Extending staff hours or increasing the number of staff available to address fraternity and sorority enforcement would represent a significant increase in ongoing costs to the public at a Ɵme when the City is forecasƟng future budget deficits. AlternaƟvely, redirecƟon or adjustment of exisƟng staff toward this effort would result in decreased service levels and/or delays in addressing other community response workload." The neighborhood is becoming unlivable. There is one parƟcular family that was forced to leave because of the noise from parƟes that I won't forget. The family bought a house next to the wife's father to be near him as he was geƫng up in age. He had lived in that home for over 50 years. That was the house the daughter grew up in. They had to sell both homes and move the father who had lived in his home forever to a new home next to them in a home they purchased in the 5 ci Ɵes area. That is the consequences of the partying. The commission needs to make a bold statement that the city is going to make sure there are personnel necessary to address th e illegal "satellite" fraternity houses operaƟng in the R-1 and R-2 neighborhoods, especially adjacent to the campus. Sincerely, BreƩ Cross San Luis Obispo 110 From:Steven Walker < Sent:Tuesday, August 26, 2025 8:32 PM To:Advisory Bodies Subject:Planning Commission, Grand Jury Recommendation Dear Planning Commissioners, I am unable to attend the meeting because I am in the process of clearing out my home and moving my family to another neighborhood across town. I thought we might be able to attend the meeting, but the move is taking more time than we anticipated. I am writing to ask you to fully implement the recommendations of the Grand Jury. In its draft response to the Grand Jury’s report, the City states the recommendation has been implemented to the extent practicable and appropriate. The City claims cannot fully implement the Grand Jury's recommendation because it does not have the resources to proactively enforce the law. It says the City does not have the money to provide additional code enforcement staffing to handle the matter and/or to work alternative hours, including evenings and weekends when the fraternity-related events happen. The most critical recommendation by the Grand Jury is for the City to actively enforce zoning and municipal codes for fraternities. The Grand Jury found that the City’s current reactive approach is ineffective, and this inaction has allowed illegal fraternity operations to continue unabated. The lack of enforcement is gravely affecting neighborhoods. That is a fact that can no longer be denied.  Numerous fraternities operate without CUPs, yet the City's current enforcement actions have not shut them down.  Example: Beta Theta Pi at 1327 Foothill continues to advertise its address as its fraternity locations, hosts large parties, and accumulates citations including unruly gatherings, without consequence.  In 2023, Notices of Violation and Advisory Letters were issued based on Cal Poly’s AB 524 Report, but these properties remain active fraternity houses.  Complaints submitted ahead of time are dismissed because Code Enforcement does not work evenings or weekends, allowing illegal activity to escalate. The Grand Jury concluded the affected neighborhoods are unlivable, and it is true. Many residents have already had to move away because they could no longer tolerate the disruptive noise which is primarily from fraternity parties. Believe me, I have lived in the neighborhood for many years and the exponential growth of fraternity activity in the past several years is out of control. My wife and I hoped that the publicity through news investigations, such as the one published by The Tribune, would prompt action. But it did not. We hoped the Grand Jury investigation would uncover the truth, which it did. And we thought the City would then take action to solve the problem, which it is not. 111 After seeing the City's response to the Grand Jury report, my wife and I realized we had no choice but to leave. We are currently in the process of moving because the constant fraternity-related noise has made it impossible to rest, harmed our health, and disrupted our lives. The move has strained our finances, which has made our future plans uncertain. It is an unplanned, unwelcome, and difficult change at this stage of our lives as “older” adults. Imagine being forced out of your home because your City refuses to enforce its own laws. It should never have come to this point. The City should have done something when the problem was brought to their attention years ago. Now, with the Grand Jury’s investigation and report, there is no question that the City must be proactive in its solution. Misleading Complaint Statistics The City cites a statistic that fraternity-related complaints represent 6.5% of all code enforcement complaints. This figure is misleading because noise complaints to SLOPD are excluded from that figure. A large percentage of noise complaints are from fraternity-related events at fraternity houses. They are the most disruptive events in the neighborhoods, week after week while Cal Poly is in session. Those noise complaints and citations are not reported to code enforcement. There is no accurate database of illegal fraternity addresses, so most calls to SLOPD are not logged as fraternity-related and code enforcement is never aware of them. Code enforcement takes action if a resident proactively makes a complaint. Then, the complaints are usually dismissed even though there are video and social media posts that show they happened because they are not working evenings/weekends to witness the event firsthand. This underreporting of violations of the zoning and municipal code minimizes the severity of the problem and undermines the recommendation for stronger enforcement. Misaligned Budget Priorities The City has claimed it cannot fund additional enforcement staff, yet the budget includes numerous nonessential items, such as $100,000 annually for City art projects. While art and other initiatives are valuable, they should not come at the expense of residents’ health, safety, and ability to sleep in their own homes. The City could find the money to pay for someone to proactively start to handle the problem, even if it's on a contract-basis for the short-term, to start to get a hold of the problem. The Case for a Dedicated Code Enforcement Officer Hiring someone to proactively handle the fraternity problem is essential. That person should:  Work Thursday through Saturday evenings when most major fraternity parties occur.  Respond to pre-reported events on weekends.  Coordinate with SLOPD to enforce zoning and municipal code violations effectively.  Focus on fraternity enforcement for 1–2 years to restore stability and livability in the affected neighborhoods. There are a few fraternities with CUPs and they violate the conditions with large noisy parties, but continue to operate. There are also at least 40 illegal fraternity houses operating openly in our neighborhoods. Their 112 unchecked behavior has turned parts of San Luis Obispo into chaotic and crazy environments that make it impossible to live peacefully. Please fully implement the Grand Jury's recommendation. Insist the City hire a code enforcement officer to address fraternity-related violations. Prioritize the health, safety and welfare of the neighborhoods by funding proactive enforcement rather than continuing to the ineffective reactive approach. Our neighborhoods cannot withstand another year of inaction. The Grand Jury’s findings are clear, and residents are suffering as a result of the City’s failure to enforce its laws. Proactive enforcement is the only way to restore order and protect the livability of our community. Thank you for your time and service to our city. Sincerely, Steve Walker 113 From:Corey, Tyler Sent:Tuesday, August 26, 2025 4:22 PM To:Tway, Timothea (Timmi) Subject:FW: KCBX News inquiry fyi From: Gabriela Fernandez <gabriela@kcbx.org> Sent: Tuesday, August 26, 2025 2:56 PM To: Corey, Tyler <tcorey@slocity.org> Subject: KCBX News inquiry Hi Tyler, I’m with an NPR affiliate based in San Luis Obispo, and I’m looking into a grand jury report concerning local fraternities, as well as the planning commission’s upcoming decision tomorrow night related to it. Would you have time for a quick phone call today or tomorrow morning? I’m hoping to clarify a few details so I can prepare a preview story for tomorrow evening’s broadcast. I appreciate your time. Sincerely, Gabriela Fernandez News Reporter (818) 317-9239 114 From:Gabriela Fernandez <gabriela@kcbx.org> Sent:Tuesday, August 26, 2025 2:56 PM To:Corey, Tyler Subject:KCBX News inquiry Follow Up Flag:Follow up Flag Status:Completed Categories:z NOW Hi Tyler, I’m with an NPR affiliate based in San Luis Obispo, and I’m looking into a grand jury report concerning local fraternities, as well as the planning commission’s upcoming decision tomorrow night related to it. Would you have time for a quick phone call today or tomorrow morning? I’m hoping to clarify a few details so I can prepare a preview story for tomorrow evening’s broadcast. I appreciate your time. Sincerely, Gabriela Fernandez News Reporter (818) 317-9239 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 119 From:Jennifer Adams <jadams@luminaalliance.org> Sent:Tuesday, August 26, 2025 7:29 AM To:Lumina Alliance Board of Directors Subject:Tomorrow's Meeting Packet Attachments:Board Meeting Packet 08.27.25.pdf Hi all, I'm still waiting on June's meeting minutes but I've attached the packet with everything else. I will see you tomorrow at 5:30! Jenny To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet. Jennifer Adams, M.A. CEO at Lumina Alliance Pronouns | she/her/hers | why do pronouns matter? Email: jadams@luminaalliance.org Website: luminaalliance.org Mobile: 805-592-3857 To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. 24/7 Crisis &. Information Line: 805-545-8888 Lumina Alliance supports those impacted by sexual and intimate partner violence. We accept and celebrate all ages, races, sexual orientations, gender identities, abilities, incomes, immigration statuses, occupations, and religions. All of our services are available in English & Spanish, with interpreters available for other languages. To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Join Newsletter App Stay in the know: Subscribe to our newsletter To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.App Banner Image To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.__tpx__ -- You received this message because you are subscribed to the Google Groups "Lumina Alliance Board of Directors" group. To unsubscribe from this group and stop receiving emails from it, send an email to lumina-alliance-board-of- directors+unsubscribe@luminaalliance.org. To view this discussion visit https://groups.google.com/a/luminaalliance.org/d/msgid/lumina-alliance-board- of-directors/CADZamRy8%3D%2BoHsws523crtRS79W_CRsM845MgCXRQw5Vfq0mChw%40mail.gmail.com . RISE Meeting Packets 20250827BODMtgPacket BOD Meeting August 27, 2025 Agenda 20250827BODMtgAgenda .............................................................................................. 2 Financial Reports 02. Finance 1 Page Overview - July .............................................................................. 4 02. Finance 1 Page Overview -June .............................................................................. 5 Committee Reports 2025.07.24 Internal Committee Meeting Agenda and Minutes ................................... 6 20250801GovernanceCommMtgAgenda_Minutes ...................................................... 7 7.15.25 External Committee Meeting Minutes ............................................................. 9 8.19.25 External Committee Meeting Minutes ........................................................... 11 2025.07.18 DEI Committee Meeting Agenda .............................................................. 13 2025.08.15 DEI Committee Meeting Agenda .............................................................. 16 Staff Reports 2025.04.11 Jennifer Adams Growth Plan.docx .......................................................... 19 CEO Action Plan 2025_26 ............................................................................................ 23 2025.8.27 Programs June & July Stats ....................................................................... 25 June & July 2025 Dev_Comm Board Report ............................................................. 31 July 2025 (reporting June 2025) - P&C Board Report Lite ....................................... 38 August 2025 (reporting July) - P&C Board Report Lite ............................................ 40 Additional Documents L.A. Thrift Store Business Plan ................................................................................... 42 25-26 Thrift Budget.xlsx - Tenant Improvements ...................................................... 67 Strategic Plan 2025-26 - for approval (1) .................................................................... 68 Powered by TCPDF (www.tcpdf.org) Page 1 of 71 Put People First / Honor Self Care / Act with Integrity / Communicate with Courage Seek Understanding / Foster Learning Culture / Empower One Another Board of Directors Meeting Agenda - ALL MEETINGS IN PERSON August 27, 2025, 5:30 pm Lumina Alliance, 51 Zaca Ln, Ste 150, SLO (Zoom link: if unable to attend in person) Welcome 5:30-5:40, Jill - Ice-Breaker Announcements, 5:40-5:43, Jill 1. Birthdays/Anniversaries for July & August a. Birthdays: Emilie (7/1), Ruby (7/15), Michael (7/24), Joel (8/3), Juan (8/21), Jill (8/25) b. Anniversaries: Courtney (9 yrs), Michael (8 yrs), Jill & Chelsea (7 yrs), Michelle (2 yrs), Debbie (1 yr) 2. Jenny at NSAC in Anaheim (Aug 25-28) 3. Thank you for completing 25/26 board forms 4. Staff/Board Barbecue: Friday, Sept. 19, 11-3, French Park, SLO Moment of Inspiration, 5:43-5:45, Chelsea (September: Courtney) Consent Agenda Approval, 5:45-5:50, Jill 1. Minutes from June meeting 2. Financial reports 3. All committee reports New Business 5:50-6:35, Jill 1. Thrift store 2. 25/26 Strategic Plan 3. Nov/Dec & April Board Meetings Committee Business, 6:35-6:45 1. External, Michelle & Karen a. Donor Acknowledgement Process - Sign up for thank you cards b. Light the Way Campaign c. Lumina Days Page 2 of 71 Staff Reports 6:45-6:55 1. CEO, Jenny a. Sam’s role update b. Annual Review c. 2025/26 Goals & Strategic Plan 2. CPO/CDCO/CPCO, Karen/Susan/Sam a. IT Services changes (Sam) b. Must! Charities Project Old Business 6:55-7:00, Jill 1. Board volunteer hours - record here 2. Attend Staff Meetings: in-person every other month (Sept 17, 9 am) 3. FAQ/Question of the Month Adjourn Upcoming Board Meetings: Sept. 24, Oct. 29, Nov/Dec??? Page 3 of 71 Lumina Alliance – 1-page July 2025 Financial Overview as of 8/21/25 August 27, 2025 General Comments:  We have filled the grants position with a strong candidate who has begun training. Emily continues to provide part-time support during the transition.  Form 1023, Application for Recognition of Exempt is in final review with the CPA, we expect to file the report with the IRS in mid-September.  The FY25 audit is in progress. P&L Comments:  July Net Income is $178.9k, $80.7k favorable to budgeted. Cash Flow Comments:  July closed with 2.17 months of cash on hand.  The reports previously generated in QuickBooks Desktop do not provide the data needed for cash flow reporting. We are working with our QuickBooks consultant to create the necessary reports in QBO.  The below Project Cash Flow does not include actuals. Page 4 of 71 Lumina Alliance – 1-page June 2025 Financial Overview as of 8/20/25 August 27, 2025 General Comments:  Reports are preliminary until the audit is completed.  All grants are billed, and expenses are recorded. P&L Comments:  Preliminary year end net income is $811k, which is $203k favorable to budget.  Preliminary year end expenses are $62k favorable to budget. Balance Sheet Comments:  June closed with 2.8 months of cash on hand.  Accounts Receivable totals $653k, of which $557k was collected by 8/22/25.  Accounts Payable totals -$12.6k, due to the $34.4k workers comp credit. All invoices due have been paid. - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Actual & Projected Cash as of 7/17/25 Operating Cash Projected Operating Cash Actual Savings Accounts Balance & Projection Page 5 of 71 Internal Committee Meeting Date and Time:July 24, 2025 3:00 - 4:00 pm Meeting Leader:Kristina Forrester Zoom Link:https://us06web.zoom.us/j/85493354275?pwd=SWN0MXYxSy84WW1JcXlUWUtRTG1kUT09 Attendees: Board Representatives: Jill Lemieux Debbie Wettlaufer Ron Vyse Juan Ramirez Lumina Alliance Staff: Jennifer Adams Kristina Forrester Samvel Gottlieb Christian Henery Guests: AGENDA # What Who 1 Welcome Kristina 2 P&C Report ●Gave updates on staff stats, open positions, recent highers & Exits Christian 4 CEO Report - None, Jenny on vacation 5 CFO Report ●General Notes ○Audit in progress ○Updated totals for FY25 with more to come as things are finalized ○Settlements are accrued for the year that the settlement began ○Quickbooks Online to mitigate “single point of failure” but issues with Quickbooks ■Possible switch to quarterly reporting if manual reporting continues to be required. ■Budget vs Forecast / Budget vs Actual ●Endowment Nonprofit Status ○Currently working on final version to be sent to CPA ●Current Financial Position ○Went over June 2025 - revenue, costs, cash flow ○Explanation of changes from year-to-year Kristina 6 Closing - Next Meeting: 8/21/25 Kristina Page 6 of 71 Governance Committee Meeting Agenda/Minutes August 1, 2025, 8 - 9 am Via Zoom link Committee Members Present: Michael, Jill, Rick Committee Members Absent: Courtney, Dave, Joel, Jenny Staff Present: Agenda/Minutes I. Welcome II. Board Recruitment - link a. Prospective new board members ● Tony Nixon - waiting for Jenny ● Jill had coffee with Stephanie Levi, she's really enthusiastic and she has a ton of connections. Jill would like for her to meet Jenny. b. Board Demographics III. Training for Board a. Roles & Responsibilities Training for Aug Board Mtg - Jill and Jenny are meeting on Monday. Jill will bring it up in that meeting and circle back with Michael. IV. Old Business a. Board Buddy - need job description & process ○ Jill will work on this, this would be included in the orientation process. (Draft) Page 7 of 71 b. Bias incident reporting - need guidelines ○ This was discussed in the DEI Committee, and everyone agreed that the current incident reporting process works well overall, it just needs some reformatting. Michael will follow up and check back in with the DEI Committee. c. Board Barbecue - September 19 at French Park, 11 AM - 3 PM ○ The sign up sheet is full! ○ Karen will be sending out a quick survey about board members bringing games. d. Strategic Plan - Michael will be following up with Joel. VI. New Business a. Update to ByLaws - family members on board? Committees? i. Jill will ask Courtney to write something up. b. Board Retreat - This usually takes the place of the February board meeting. At the next governance meeting, we’ll discuss potential training for the retreat. (Rita Casaverde) i. Suggested Dates: 2/20, 2/27 VII. Adjourn Upcoming meetings: September 5, October 3, November 7 Page 8 of 71 External Committee Meeting Minutes Date and Time: July 15, 2025 Meeting Leader: Karen Borges Zoom Link: CLICK HERE June Minutes 6.17.25 External Committee Meeting Minutes.docx Attendees: Community Representatives: ● Courtney Taylor ● Emilie de la Motte ● Lisa Strickland ● Michelle McCovey-Good ● Debby Nicklas ● Lisa MacKenzie ● Malani Anderson ● Krista Stafford Elmore Lumina Alliance Staff: ● Jennifer Adams ● Karen Borges ● Brandee Brown-Puett ● April Cole ● Grace Post AGENDA # What Who 1 Welcome a. Due to low attendance, meeting used to introduce Krista to what our committee does/provide high level summary of where External is at Karen 2. Campaign a. Light the Way i. Gift Updates ii. Juhnke Salon (6.29.25) iii. Jamestown Salon iv. Brandee to connect with Krista on donor prospects Brandee 3. Development a. Board Alumni Alliance b. Thrift Store Karen/ Brandee Page 9 of 71 c. Ask: Need help selling tickets/sponsorships to Lumina Days d. Next Meeting: Considerations around a Monthly Donor Campaign e. Thank you card sign ups 4. Upcoming Events a. Lumina Days October 4, 2025: Dana Adobe i. Tickets are live ii. Models/Concierge 1. Krista ideas: a. Heads or Tails activations b. New donor club launch at event b. Lumina Nights, May 2-3, 2026: Vina Robles c. Third Party Fundraisers i. Muse Markets Downtown Trade Show 1. Ross Building in Downtown SLO July 12 & 13 11am-7pm 2. Donating portion of bar proceeds to Lumina 3. Free entry to market ii. Rotary de Tolosa / Oak & Otter Fundraiser 1. August 28th 5:00pm-7:00pm All 5. Questions? All 6. Closing ● Next Meeting: August 19, 2025 ● Meeting close Michelle Page 10 of 71 External Committee Meeting Minutes Date and Time: August 19, 2025 Meeting Leader: Karen Borges Zoom Link: CLICK HERE July Minutes 7.15.25 External Committee Meeting Minutes.docx Attendees: Community Representatives: ● Emilie de la Motte ● Lisa Strickland ● Michelle McCovey-Good ● Debby Nicklas ● Lisa MacKenzie ● Malani Anderson ● Krista Stafford Elmore Lumina Alliance Staff: ● Jennifer Adams ● Karen Borges ● Brandee Brown-Puett ● Grace Post AGENDA # What Who 1 Welcome Michelle 2. Campaign a. LTW Pledge update i. Task Force has continued meeting ii. ~$150,000/$5,000,000 in gifts and pledges b. Update on committee contacts and support i. Could have a time block on Jenny’s calendar for a casual tour and chat ii. If you know anyone who might be interested, let Brandee know c. Salon hosted by Jamestown & Junk Girls 11/12 i. Want to do more salons to help with warm handoff to Brandee, Karen, or Jenny d. Debby has salon coming up with Biddle Ranch end of October Brandee Page 11 of 71 3. Development a. Data profiling for end of the year appeal & strategy i. Ran our database against similar profiles so we can purchase contact similar to our donors ii. Segmenting YEA based on home value 1. Focus on monthly donors, pledges, and LTW the gifts b. Development Plan update i. Might include external committee in plan ii. Waiting to have strategic plan in place - being taken to board next meeting iii. Grace will send Development Plan to committee Karen/ Brandee 4. Upcoming Events a. Lumina Days October 4, 2025: Dana Adobe i. Tickets are live ii. Models/Concierge iii. Have sold 60/160 tickets iv. Keep the event focused on South County v. Our big push is to share this event with the community and sell tickets 1. Debby is going to invite Diana Beaudry vi. 2026 will be Tar Creek Ranch b. Lumina Nights, May 2-3, 2026: Vina Robles i. Going to have a kickoff party Sept 10 with previous dancers, new dancers, chorographers ii. Confirmed dancers are Joel Peterson, Jeanette Trumpetor, Kris Beal, Heather Moran 1. More asks out to finalize the 6 dancers c. Third Party Fundraisers i. Rotary de Tolosa / Oak & Otter Fundraiser 1. August 28th 5:00pm-7:00pm All 5. Questions? All 6. Closing ● Next Meeting: August 19, 2025 ○ In person! ● Meeting close Michelle Page 12 of 71 DEI Committee Agenda & Notes July 18, 2025, 12:00 pm Via Zoom Link “The DEI Committee shall consider and make recommendations in the areas of education, training, and strategy as it relates to Diversity, Equity and Inclusion for the entire organization.” - Lumina Alliance Bylaws Standing Items ● Question to BOD: Is there a specific question, topic, or term you would like to learn about? Email Maggie/Jenny and we’ll keep it confidential/free of judgment. ● FYI: The running status of DEI Action Plan is in the table at the end of these notes for your reference. ● Staff DEI Committee Update ○ Had training on response to ICE coming to office ○ Discussion on data collection (i.e. immigration status, gender identity) ■ Can the Board help with creating a policy or anything else? Agenda/Notes I. Staff Appreciation - tentative date of Sept. 19 (Jenny to confirm) ○ Location: French Park on 9/19 ○ Invite will go to the whole Board - Jenny ○ Survey went out to staff - Aaron to give an update on results once he has more responses, currently at 22 ● Food pending results, Michael to let us know what he needs with a spreadsheet (shoppers, recycling, other jobs) Page 13 of 71 ● Activities during bbq - results from survey II. Leadership Training with BIPOC focus at August meeting - Michael ○ Maybe a later meeting when Rita is back, Sept 24? Michael will check with Rita if that works for her III. New business IV. Next meeting: August 15, Sept. 19 (reschedule?) ○ Move September meeting to the 12th (week before bbq) Running Status of DEI Action Items # Action Status 1 Create and implement a protocol for Board members to report bias incidents. In work - ● Discussions ongoing 2 Provide training for Board leadership on facilitation with an emphasis on equity and accessibility. In work - ● Req. for committee leaders ● Open invite to all BOD members ● Put on by 3rd party 3 Adopt alternate ways to provide feedback for large decisions to ensure all voices are heard. Ongoing - ● Personal outreach prior to BOD meetings to help increase opportunity for participation for all. 4 Require DEI training at least yearly for Board of Directors (possibly at Board Retreat). Ongoing - ● Ria Casaverde led training during 2025 retreat. 5 Add the agency's DEI statement and a DEI question to the Board application. DONE ● Jenny updated the BOD application with Page 14 of 71 the DEI Statement and the following prompt: “Please describe any DEI initiatives you have participated in and what DEI means to you.” 6 Diversify Board recruitment efforts beyond word of mouth. Ongoing - ● Engaging Diversity Coalition - BIPOC board leadership training. Jenny has engaged with for future recruitment. 7 Recruit Board members with desired qualification/qualities beyond industry or profession. Ongoing - ● DEI Committee to assess matrix. 8 Modify Board meeting structure to make room for training and DEI engagement (consider adapting committee share outs to create more time). Ongoing - ● This committee will provide that time regularly during our BOD meeting slot. Additionally, staff presentations at the beginning of meetings that may serve as an opportunity for training, education, engagement. 9 Create measurable expectations of Board members to engage with DEI work. Ongoing - ● Capture hours of training through meeting attendance log 10 Clarify onboarding process for board members and explore a board mentorship opportunity. In work - ● Jenny updating the board onboarding process to include executive and DEI committee members' participation Page 15 of 71 DEI Committee Agenda & Notes August 15, 2025, 12:00 pm Via Zoom Link “The DEI Committee shall consider and make recommendations in the areas of education, training, and strategy as it relates to Diversity, Equity and Inclusion for the entire organization.” - Lumina Alliance Bylaws Committee Members Present: Ruby Balcazar, Jane Pomeroy, Maggie Torres, Marie Weiher Staff Present: Aaron Baro Standing Items ● Question to BOD: Is there a specific question, topic, or term you would like to learn about? Email Maggie/Jenny and we’ll keep it confidential/free of judgment. ● FYI: The running status of DEI Action Plan is in the table at the end of these notes for your reference. ○ Reviewed status on last page ● Staff DEI Committee Update - ○ Matt Pennon (City of SLO DEI Manager) to collaborate with, and other DEI committees out in the County for trainings. Hoping to meet with him soon. ○ Some members went to local schools to ensure they have updated material and DEI email to pass along. ○ Taking a look at documents and language used ○ How to have a wide representation in creative ways. First example is a playlist they are putting together for BBQ. Page 16 of 71 Agenda/Notes I. Staff Appreciation BBQ at French Park on 9/19 ○ Food and Activities ● Survey Results - Actions to take 1. Maggie will connect with Karen to see if she needs any support for activities 2. Food labels - Michael to send food plan to Maggie to create 3. Jane to get spreadsheet from Michael to send around to Board members 4. Discuss a low simulation zone option that was suggested in survey II. Leadership Training with BIPOC focus at September/October meeting - Michael ○ October - asked what the budget would be. Note to ask Jenny. III. New business IV. Next meeting: September 12 (week early for BBQ), October 17, November 21 Page 17 of 71 Running Status of DEI Action Items # Action Status 1 Create and implement a protocol for Board members to report bias incidents. In work - ● Discussions ongoing 2 Provide training for Board leadership on facilitation with an emphasis on equity and accessibility. In work - ● Req. for committee leaders ● Open invite to all BOD members ● Put on by 3rd party 3 Adopt alternate ways to provide feedback for large decisions to ensure all voices are heard. Ongoing - ● Personal outreach prior to BOD meetings to help increase opportunity for participation for all. 4 Require DEI training at least yearly for Board of Directors (possibly at Board Retreat). Ongoing - ● Ria Casaverde led training during 2025 retreat. 5 Add the agency's DEI statement and a DEI question to the Board application. DONE ● Jenny updated the BOD application with the DEI Statement and the following prompt: “Please describe any DEI initiatives you have participated in and what DEI means to you.” 6 Diversify Board recruitment efforts beyond word of mouth. Ongoing - ● Engaging Diversity Coalition - BIPOC board leadership training. Jenny has engaged with for future recruitment. 7 Recruit Board members with desired qualification/qualities beyond industry or profession. Ongoing - ● DEI Committee to assess matrix. 8 Modify Board meeting structure to make room for training and DEI engagement (consider adapting committee share outs to create more time). Ongoing - ● This committee will provide that time regularly during our BOD meeting slot. Additionally, staff presentations at the beginning of meetings that may serve as an opportunity for training, education, engagement. 9 Create measurable expectations of Board members to engage with DEI work. Ongoing - ● Capture hours of training through meeting attendance log 10 Clarify onboarding process for board members and explore a board mentorship opportunity. In work - ● Jenny updating the board onboarding process to include executive and DEI committee members' participation Page 18 of 71 Page 19 of 71 DiSC – You as a Leader Style: Influence-Steadiness Influence is Jennifer ’s strongest behavioral trait, closely followed by Steadiness, which means that she is a cheerful and easygoing leader. This suggests Jenny would fit best in a role that allows her to: ● Collaborate often ● Give support ● Maintain stability Jennifer will perform best if she: ● Builds strong relationships ● Works towards challenging goals ● Receives social recognition Jennifer ’s Priorities shape the way she manages others. Her priorities include: ● Valuing Collaboration ● Generating Enthusiasm ● Giving Support ● Getting Results Jennifer ’s Blind Spots ● May lack follow-through ● Can be overly accommodating ● May feel unmotivated without a social environment www.Collaboration-LLC.com | Inspire, Educate & Empower | (805) 541-9040 Page 20 of 71 Strengths as a Leader Below are Jenny ’s key strengths. Mission-Driven Commitment ● Survivor-informed leadership that fuels passion and purpose ● Consistently represents the organization with integrity and care ● Builds long-lasting partnerships inside and outside the organization ● Strong understanding of the external environment ’s impact on the work Communication & Transparency ● Clear, timely, and transparent in her decision-making ● Keeps staff and stakeholders informed and aligned ● Builds trust through openness and active sharing of knowledge Staff & Culture Development ● Sends helpful resources to support individual and team growth ● Inspires others through kindness, motivation, and encouragement ● Creates a culture of trust, psychological safety, and mutual respect Organizational & Team Leadership ● Deeply empathetic and compassionate leader ● Hires strong team members and builds effective teams ● Team-oriented, with contagious positive energy www.Collaboration-LLC.com | Inspire, Educate & Empower | (805) 541-9040 Page 21 of 71 Focus Areas for Leadership Growth Below are key areas of focus for Jenny ’s leadership growth. Increase Delegation & Accountability ● Continue increasing delegation of operational tasks ● Strengthen accountability practices and ensure timely follow-ups as much as possible Streamline Difficult Decision-Making ● Improve the pace of decisions in difficult strategic management decisions ● Balance empathy and personal feelings with recognition of organizational needs Refocus Team on Mission and Values ● Step in more during board discussions to refocus on key issues ● Ensure the board is educated on and aligned with Lumina’s core values ● Stay focused on Lumina’s mission, minimizing involvement with and reactions to external factors Increase Work Life Balance ● Prioritize vacations and personal life balance to help maintain passion without burning out www.Collaboration-LLC.com | Inspire, Educate & Empower | (805) 541-9040 Page 22 of 71 CEO Evaluation, August 2025 Action Plan GOAL #1: Increase delegation for self, Admin & Leadership teams, and board Immediate Steps Time Frame - Strategize with Admin & Leadership Teams Aug - Sept 2025 - Implement strategies Oct - June 2026 Success & Measurement - Increased availability, focus, and successful completion of goals Resources & Support - Admin & Leadership teams - Board President & Executive Committee - Leadership group ______________________________________________________________________ GOAL #2: Increase diversification of funding Projects Time Frame - Thrift Store project June - Dec 2025 - Light the Way Campaign July - June 2026 - Sexual Harrassment/Culture Trainings Oct - June 2026 Success & Measurement - 25/26 budget adherence - Increased unrestricted revenues - Decreased impact of lost restricted funds Resources & Support - Admin & Leadership Teams - Executive Committee & Board of Directors - Leadership group ______________________________________________________________________ Page 23 of 71 GOAL #3: Implement 25/26 Strategic Plan Immediate Steps Time Frame - Completion of Implementation Plan Aug - Sept 2025 - Weekly progress check-in’s Sept - June 2026 Success & Measurement - Monthly progress measured and reported to Leadership, Staff and Board - Completion of 2025/26 goals Resources & Support - Admin & Leadership Teams - Executive Committee & Board of Directors - Leadership group ______________________________________________________________________ GOAL #4: Increase engagement of all stakeholders in vision, mission & values Immediate Steps Time Frame - Planning with leadership Teams, staff & board Sept - Oct 2025 - Create plan & goals Oct - Nov 2025 - Implementation Nov - June 2026 Success & Measurement - Increased understanding of vision/mission/values & intersection with current events Resources & Support - Leadership group - Board President & Exec Committee - Admin & Leadership teams - Staff Page 24 of 71 BOARD REPORT: PROGRAMS August Meeting: June & July Stats 8/27/2025 Client Serv ices Susan Lamont, Chief Program Officer Angie Gonzalez, Client Services Director Crisis Calls: June July Paso 40 11 SLO 124 195 After Hours 104 81 Total 268 (+2 Jail/Prison) 287 (+2 SART office) Walk Ins: June July Paso 16 19 SLO 20 27 After Hours 3 3 Total 39 49 Accompaniments: June # of Forensic Medical Interviews (FME) and Sexual Assault accompaniments : 6 # Child Forensic Interview (CFI) Accompaniments : 1 Accompaniments (other): 7 After Hours: 3 Total number: 14 Page 25 of 71 Accompaniments: July # of Forensic Medical Interviews (FME) and Sexual Assault accompaniments : 4 # Child Forensic Interview (CFI) Accompaniments : 0 Accompaniments (other): 8 After Hours: 3 Total number: 12 Community Case Management: Total number of clients: June = 5, July = 9, Unduplicated total for two months is 12. Success Story Angelica “Angie” Gonzalez Several years ago, a single mom of two sought help due to intimate partner violence. During her work with her advocate, she navigated the difficult process of obtaining a restraining order, securing child custody, and child support. This was a long and emotionally draining journey, and her advocate supported her every step of the way. Through her determination, she was granted child support and custody, secured stable employment, and began a new, healthy relationship. Feeling she was in a better place and no longer needing services, she decided to close her case. Two years later, she reached out again. She found herself facing violence once more, which many survivors experience as part of the complex cycle of abuse. While her situation was tough, the fact that she felt safe and supported enough to return to our agency is a success in itself. She knew where to find help, trusted our services, and took the brave step of seeking support again—a step many survivors never take. Facilities Susan Lamont, Chief Program Officer Jose Guillen, Facilities Director Atascadero Shelter Remodel/Update Construction on the garage conversion project commenced on June 23rd and is moving along at a quick pace. To date we have completed the rough framing, electrical and insulation, the drywall and installing the interior cabinetry. In addition the exterior of the shelter house has been repaneled, primered and painted and all concrete pathways have been poured. Tree trimming is complete and the asphalt driveway and parking area was resealed on August 21st. Page 26 of 71 Remaining items include interior painting of the garage conversion, flooring and the finish work including the bathroom. We are on target to complete construction in late August which is one month ahead of schedule. Remaining will be the landscaping and finish work. Detention Facilities Susan Lamont, Chief Program Officer Jatzibe Sandoval, Community Impact & Volunteer Director Success Story (Program) We have been working with California Men’s Colony to provide Disclosure Training for the incarcerated population. This training was originally requested for “Gold Coats”, a team of incarcerated individuals who assist older adults and those with dementia or cognitive impairments in daily living tasks. The “Gold Coats” identified a need for additional training to ensure they could respond appropriately to disclosures of sexual violence as they support a vulnerable population and are seen as leaders in their communities. Participation in this training provides credits and certificates to attendees that can be used for parole hearings and reduction in sentences. Participants have also reported sharing the completion of this training to family and friends as a source of pride and accomplishment. In June our team coordinated with the institution to set up this training in every housing unit. In July we trained 70 individuals who are incarcerated on the topics of consent, survivor rights, and Lumina Alliance services. We have a waitlist of 341 still interested in participating in this disclosure training. Shelter Susan Lamont, Chief Program Officer Yesi Alonso, Housing Director Elli Partida (SLO) & Tony Vidaurri(Atascadero), Shelter Managers San Luis Obispo Shelter June July Adults 8 6 Children 5 8 Total People 13 14 Total # of Exits 3 5 Total # to Safe Housing 0 (1 ‘resides in her truck’, 2 unknown) 3 (3 T.H.P., 1 return to partner, 1 Unknown) Page 27 of 71 Atascadero Shelter June July Adults 6 6 Children 2 10 Total People 8 16 Total # of Exits 3 15 Total # to Safe Housing 0 (1 no home/homeless shelter, 2 Unknown) 1 return home with dad, 14 Unknown Success Story In June, a family of three entered our emergency shelter after moving from stable housing at the end of April. The family consisted of a single mother and her two children, one of whom had recently been diagnosed with autism. They were fleeing intimate partner violence. During her stay, the client was able to obtain a restraining order and secure a new management position. However, she faced challenges finding housing due to her legal status. Even with a higher-paying job, she reduced her work hours to focus on her son’s well-being and treatment. She was also working toward saving money for more reliable transportation. As her exit date approached, her referral was selected for a two-bedroom unit in our Transitional Housing program, a perfect next step to support her continued journey toward becoming an empowered survivor. Transitional Housing: Susan Lamont, Chief Program Officer Yesi Alonso, Housing Director Total # of people in Transitional Housing - June San Luis Obispo : Adults = 6 Children = 10 - Total # of exits = 2 rent - apartment/house/mobile home Grover Beach : Adults = 7 Children = 12 - Total # of exits = 0 Paso Robles : Adults = 4 Children = 7 - Total # of exits = 0 Page 28 of 71 Total # of people in Transitional Housing - July San Luis Obispo : Adults = 6 Children = 11 - Total # of exits = 0 Grover Beach : Adults = 7 Children = 12 - Total # of exits = 2 rent - apartment/house/mobile home Paso Robles : Adults = 4 Children = 7 - Total # of exits = 0 Success Story: For June- A single mother expecting a baby successfully secured permanent housing just three months after entering our program. Throughout her time with us, she collaborated closely with her advocate to follow her self-sufficiency plan, keeping housing as her top priority so she could welcome her new baby and daughter into a stable home. Her commitment, determination, and partnership with her advocate and the Transitional Housing Team turned her goal into reality, achieving the permanent housing she worked so hard for! For June -A single mother to a child on the autism spectrum, achieved permanent housing within nine months of joining our program. She worked hand-in-hand with her advocate and caseworkers from partnering agencies, as her family dynamic required high levels of support. Despite facing multiple housing rejections, she persevered, continuing to submit applications and follow up diligently. Her persistence paid off when she was finally selected and approved for housing! We were proud to help her with moving assistance and financial support as she began this new chapter on her own. Therapy Susan Lamont, Chief Program Officer Amber Hollarman, Clinical Director Statistics: ● Number of therapist hours available for session vs. hours of therapy provided: ○ The total hours available for Therapy in June was 404, total hours service was provided was 381 hours. Additionally, there were 108 total cancelations & no-shows by clients this month. ○ The total hours available for Therapy in July was 429, total hours service was Page 29 of 71 provided was 424.5 hours. Additionally, there were 104 total cancelations & no-shows by clients this month. ○ 90 day wait or less for therapy services to start: The average wait time for Therapy services was 56 days in June & 52 days in July. Of note: Current waitlist as of 8/20/25 has only 31 people on it in total for Individual Therapy services (17 Spanish speakers & 14 English), a trend of fewer clients signing up for services has been seen for the last several months. This impacts the therapist's ability to maintain full caseloads as well as the decision not to interview new Trainee therapists for the Fall season as typically occurs most years. Success Story: The client, a 49-year-old woman with four children, had been in an emotionally and verbally abusive marriage for over 20 years. Her husband controlled finances, isolated her from family and friends, and frequently used threats and manipulation to keep her from leaving. The client was initially unable to identify and label her experience as abuse, as he never caused visible physical harm. Through psychoeducation on power and control and the cycle of violence the client began to find value in self and validation of her experience. Exploring and identifying gaslighting, patterns of abuse, boundaries, communication, and self-worth the client was able to understand their own thoughts and feelings, creating space for greater self-empathy. Her window of tolerance grew with effective coping strategies, understanding PTSD and trauma symptomatology, reframing, and changing the narrative she was led to believe. Therapy allowed her to feel empowered, and exploration of what she wanted created feelings of control. Safety plans were adjusted throughout therapy, recognizing increased times of danger. The client has currently left her husband, is going through a divorce, and lives independently. The client is a 45-year-old woman who has three children. A 27-year-old daughter from a first partner, another 18-year-old daughter from a second partner and a 7-year-old son from her last partner and husband. The client had a 7-year relationship with her last partner and husband, of which 6 years the client suffered verbal and physical domestic abuse. The client says that her husband was an alcoholic and used drugs. Currently, the client is divorced from him as of May 2024. Her 7-year-old son suffers from autism. The client says that her mental health was worse two years ago, but that now she can talk about what happened to her without crying, she feels more relaxed, she sleeps much better and that she feels more or less well. EMDR therapy was used with the client, and in the chronological memory list, she mentioned that she was beaten by her husband while pregnant. We worked with EMDR on this trauma, and the trauma was completely reprocessed, and the client feels calmer and better. The evolution of her PTSD symptoms was as follows:1. IES on 3/5/2025: 39.2. IES on 5/14/2025: 36.3. IES on 6/25/2025: 18.4. IES on 8/20/2025: 9. On 8/20/25 we concluded her therapy period Page 30 of 71 Development and Communications Board Report June and July 2025 Development: Light The Way Task Force ● Task Force Committee continues to meet ○ Total raised to date with confirmed pledges, monthly giving and one time donations is $150,345 ○ LTW Task Force will continue to meet through 2025 and then the External Committee will continue the campaign. ● Salons ○ Juhnke’s hosted a Salon 6/29 ■ 20 + guests attended in addition to staff ■ We have received several donations from attendees ○ Salon in partnership with Jamestown LP & JunkGirls on Nov. 12th ■ Jamestown LP will lead on invites and will sponsor food and drinks & JunkGirls will host the event at their store downtown. Events: ● Lumina Days: Fun, Fashion & Philanthropy ○ Dana Adobe, Nipomo: October 4, 2025: 11 - 3 PM ○ Tickets/Sponsorships are live ○ Models/Concierge ■ Thank you to Jane Pomeroy and Susan Lamont for volunteering as models and to Joel Conn and Ron Vyse for volunteering as concierges. ● Lumina Nights Dancing with Our Stars ○ May 1st & 2nd 2026 at Vina Robles Tasting room in Paso Robles ○ To date 4 star dancers are confirmed ■ Jeanette Trumpeter, Joel Peterson, Heather Muran, and Page 31 of 71 Kris Beal. ○ September 10th - New Dancer Orientation and Alumni Dancer gathering ● Third Party Fundraisers: ○ Muse Markets Downtown Trade Show ● Ross Building in Downtown SLO July 12 & 13 11am-7pm ● Donating portion of bar proceeds to Lumina ● Free entry to market ○ Rotary de Tolosa / Oak & Otter Fundraiser August 28th 5:00pm-7:00pm Development Monthly Metrics: Development Metrics FY 24-25 7 8 9 10 11 12 1 2 3 4 5 6 7 Donor Contact Total Contact Reports 10 12 150 84 94 185 14 12 19 23 21 19 34 Donor Calls 0 7 9 18 22 0 0 1 2 3 1 0 12 Donor Meetings 7 3 1 3 1 0 0 4 5 1 3 13 18 Donor Emails/Cards 3 2 129 47 65 181 14 7 11 19 17 5 20 Donors Total Donors 52 52 52 88 190 232 171 111 138 249 360 65 76 New Donors 4 3 2 26 30 52 72 64 56 91 149 10 12 Major Gifts 3 2 1 1 1 5 1 3 0 0 11 1 1 Page 32 of 71 Grants: Applying (August & September) ● CFSLOCO Growing Together Grant $10,000 ● KFC Foundation $10,000 ● Dignity Health $81,250 ● Mr. Ballen Foundation $25,000 ● Bank of America $TBD ● Hearst Foundation $TBD ● Hoag Foundation $TBD Awarded ● Pacific Premier Bank $2,500 ● Presley Funds/ Marriage License $52,493 Awaiting Decisions ● PATH CITED ~$400,000 ● Mary K Ash DV Shelter Program $20,000 ● Bank of America $25,000 Significant Grants or Achievements: ● Presley Funds/ Marriage License contract received for $52,493 Marketing and Communications: Ongoing Projects ● Volunteer Outreach Campaign ○ Marketing strategy is live: sponsored social, print, earned ● Light the Way Campaign ○ KSBY ads running, print, sponsored social media ● Lumina Days 2025 ○ LuminaDays.org is live Page 33 of 71 ● Lumina Nights 2026 ○ Live on Auctria ● Annual Impact Report ○ Data gathering phase ● Year End Appeal ○ Marketing research complete ○ New approach: Mirror Audience reporting for targeted mailings, social media, etc. Recent Media Coverage 6/19/2025 Adam Montiel Healing Out Loud: Answering the Advocacy Call From Crisis to Courage 6/20/2025 KSBY New transitional housing for victims of intimate partner violence coming to SLO County 6/22/2025 Fresno Bee California LGBTQ+ crisis resources: What to know after Trump cuts hotline funding 6/25/2025 KSBY New housing site opens for survivors in Paso 7/4/2025 The Paso Robles Press New transitional housing site opens in Paso Robles 7/10/2025 Paso Robles Daily Press Transitional housing opens in Paso Robles for domestic violence survivors 7/24/2025 New Times Lumina Alliance's Lumina Days brings a fashion show that aims to help survivors of sexual and domestic violence Page 34 of 71 Social Media Metrics Communications Monthly Metrics FY 2024-25 Month 07 08 09 10 11 12 01 02 03 04 05 06 07 Instagram Reach 1800 8813 5430 4408 8169 5623 5377 6597 4408 2447 21318 Visits 155 617 335 271 339 438 449 432 806 169 279 Follows 37 70 50 40 45 62 68 49 85 28 43 Followers 3241 3281 3326 3388 3456 3484 3491 3511 Content Interactions 134 1367 784 784 1118 703 709 858 822 428 778 Facebook Reach 1900 3264 2307 2424 2937 2216 2847 65461 12543 2921 25301 Visits 262 654 432 356 418 444 442 940 872 509 725 Follows 2 19 8 3 10 4 10 21 23 10 19 Content Interactions 95 291 142 98 204 129 149 406 414 303 422 MailChimp Total Sends 2903 5798 8627 11361 2830 2812 5592 2791 2799 2786 2776 Open Rate 36% 41% 45% 41% 50% 41% 41% 39.80% 41.40 % 39.6% 39.7% Click Rate 1.8% 1.9% 1% 1.3% 3.9% 1.5% 1.5% 1.70% 2.10% 1.60% 3.20% Page 35 of 71 FY 24-25 Year End Social Media Totals Reach Visits Follows Content Interactions Sends Instagram 55672 4221 571 7436 Facebook 101620 5669 116 2318 MailChimp 51208 Prevention: School-Based Programming (Delta AHEAD) With school out of session during June and July, we focused on restructuring our programming and engaging with our technical assistance (TA) provider to ensure our efforts remain aligned with our goal of achieving community-level change. During this time, we also established a new partnership with the Atascadero Community Center, where we plan to collaborate on programming later this year. California Dept of Public Health(CDPH) - Youth Voices Against Violence In June and July, we attended evaluation training hosted by CDPH and UC Berkeley to strengthen our data collection and reporting practices. We also participated in our virtual site visit with CDPH, during which we reviewed our IEP and discussed potential revisions during the upcoming revision period. Additionally, we collaborated with our community partner at the Templeton Community Center to plan an upcoming YVAV event. How to get Involved with Development, Communications, and Prevention: 1. Encourage unrestricted donations. 2. Help secure sponsorships for Lumina Nights and Lumina Days. 3. Identify donor prospects to invite to upcoming events or introduce them to the development team. Page 36 of 71 4. Follow Lumina Alliance on social media and share our content about events, etc. Page 37 of 71 + People & Culture Board Report (LITE) July 24, 2025 Highlights ●Christian is here!! Personnel Snapshot Summary As of 06/30/2025 Total FTE: 44.49 Total # of Staff: 53 Full-Time: Part-Time: 33 20 Exempt: Non-Exempt: 14 39 Year-To-Date Retention Rate: 75% Year-To-Date Turnover Rate: 31.00% Current Quarter Retention Rate: 94.44% Current Quarter Turnover Rate: 3.77% YearTo-Date Average Vacancy Rate TBA Open Positions ●Facilities Maintenance Technician (1.0 FTE) ●Bilingual Shelter Advocate (1.00 FTE) ●Senior Grants Manager (1.0 FTE) ●Client Advocate x 2 (2.00 FTE) Recent Hires ●Sophia Dunn - Client Services Intern Lumina Alliance Internal Financial Reporting June 2025 Page 2 of 41 Page 38 of 71 Exits ●Laura Valderaz - Bilingual Client Advocate ●Ana Chavez - Bilingual Client Advocate ●Jasmine Ventura - Bilingual Shelter Advocate ●Cristina Guerrero - Bilingual Client Avocate Strategic Plan Updates Lumina Alliance Internal Financial Reporting February 2025 Page 3 of 41 Page 39 of 71 + People & Culture Board Report (LITE) August 25, 2025 Highlights ●Christian is here again!! Personnel Snapshot Summary As of 07/31/2025 Total FTE: 43.65 Total # of Staff: 53 Full-Time: Part-Time: 35 23 Exempt: Non-Exempt: 15 38 Year-To-Date Retention Rate: 100% Year-To-Date Turnover Rate: 0.00% Current Quarter Retention Rate: 100% Current Quarter Turnover Rate: 0.00% YearTo-Date Average Vacancy Rate TBA Open Positions ●Facilities Maintenance Technician (1.00 FTE) ●Client Advocate (1.00 FTE) Recent Hires Lumina Alliance Internal Financial Reporting August 2025 Page 2 of 41 ●None Page 40 of 71 Exits ●None Strategic Plan Updates Lumina Alliance Internal Financial Reporting August 2025 Page 3 of 41 Page 41 of 71 Lumina Alliance Thrift Store Business Plan I. Executive Summary Introduction to Lumina Alliance Lumina Alliance emerged from the strategic merger of two established organizations—Stand Strong and RISE—creating a unified force in San Luis Obispo County's fight against partner violence and sexual assault. Our organization operates on four foundational principles: empowerment, integrity, collaboration, and respect. Through comprehensive service delivery including counseling, emergency shelter, advocacy, and educational programming, we have demonstrated measurable impact in thousands of lives over our operational history. Thrift Store Initiative Overview Market analysis and stakeholder feedback have identified a significant opportunity for revenue diversification through retail operations. Our community consistently provides substantial in-kind donations—clothing, furniture, and household goods—creating an untapped asset base currently housed in storage facilities without generating operational revenue. The proposed thrift store represents a strategic initiative to establish a retail presence in San Luis Obispo City that will: ● Convert donated inventory into sustainable revenue streams ● Create workforce development opportunities through job training programs ● Provide accessible goods and services directly to our client population ● Strengthen community engagement through a visible retail presence This venture positions Lumina Alliance to transform existing community goodwill into operational sustainability while expanding our service capacity and community impact. Objectives and Goals: ● Revenue Generation: Aim to consistently cover the thrift store's operational costs, with a focus on generating surplus revenue to further Lumina Alliance's programs and services. ● Client Assistance: Provide a space where Lumina Alliance's clients can access necessary items, from clothing to household essentials, aiding in their journey of rebuilding and recovery. ● Community Engagement: Establish the thrift store as a nexus for community interaction, fostering connections, mutual support, and awareness about Lumina Alliance's pivotal work. Page 42 of 71 ● Job Training Opportunities: Offer employment and training avenues, equipping individuals, especially Lumina Alliance's clients, with skills that can be transferred to various retail and customer service roles. ● Elevating Donation Management: Innovate and streamline the donation process, ensuring high-quality items are available for sale, maximizing revenue, and minimizing waste. ● Sustainability: Ensure that the thrift store operates in an eco-friendly manner, aligning with community values and promoting sustainable consumption habits. Page 43 of 71 II. Background Our Foundation and Growth For nearly five decades, Lumina Alliance has served as a cornerstone of support for individuals affected by sexual and intimate partner violence. Our roots trace back to 1975, when passionate community volunteers established San Luis Obispo County's first Rape Crisis Center. These dedicated founders met wherever they could—parks, garages, community spaces—driven by an unwavering belief that survivors deserved comprehensive support. By 1977, we had secured nonprofit status, formalizing the community's investment in our mission. As community needs evolved, so did our organization. Recognizing the demand for expanded programming, we transitioned to the Sexual Assault Recovery and Prevention (SARP) Center of San Luis Obispo County in 2000. Simultaneously, our sister organization—the Women's Shelter Program of San Luis Obispo—underwent its own transformation, becoming Stand Strong in 2017 to reflect our collective commitment to ending domestic violence throughout the county. Strategic Consolidation and Organizational Excellence Our operational history demonstrates a pattern of strategic growth through purposeful partnerships. In 2013, market demands and service gaps led to the formation of RISE, which consolidated the North County Women's Shelter & Resource Center with the Sexual Assault Recovery & Prevention Center. This merger validated the community's need for integrated service delivery and established our track record for successful organizational integration. Our most significant milestone occurred July 1st, 2021, when RISE and Stand Strong united to create Lumina Alliance. This strategic merger represented more than administrative consolidation—it aligned complementary missions and expanded our service capacity countywide. The name 'Lumina Alliance' was chosen thoughtfully, representing illumination and an alliance of two strong entities committed to shining a light on issues that have, for too long, remained in the shadows. It is this rich history that sets Lumina Alliance apart. We have weathered storms, evolved with the times, and emerged stronger with each challenge. With such a storied past, our stakeholders can rest assured: any venture we undertake, including the proposed thrift store, will be approached with the same passion, commitment, and long-term vision that has been the cornerstone of Lumina Alliance. Need for the Thrift Store The extraordinary generosity of our community has created both an opportunity and a strategic challenge for Lumina Alliance. Over the years, supporters have consistently donated clothing, furniture, and essential household items—all offered with the heartfelt intention of supporting survivors through their transitional journeys. This community response validates the connection between our mission and local values. However, our current donation management system has revealed significant operational inefficiencies. We have in the past or currently maintain multiple storage units, office spaces, and coordinate various Page 44 of 71 temporary locations to house these contributions. This fragmented approach has generated substantial ongoing storage costs while limiting our ability to maximize the community impact of these donations. Our history shows that considerable staff time and volunteer resources are currently allocated to collection, assessment, storage, and distribution activities—all without generating any revenue streams. This represents an underutilization of both community assets and organizational capacity. The proposed thrift store model transforms this operational challenge into a strategic advantage, creating sustainable funding while better serving both our clients and the broader community who want their donations to make a meaningful difference. Establishing a thrift store is not just a solution to these challenges, but a strategic move that aligns seamlessly with our mission. This thrift store can serve multiple purposes: ● Centralized Location: A unified place to receive, process, and store donations, eliminating the cost and hassle of multiple storage facilities. ● Financial Sustainability: By selling items to the public, the thrift store can generate consistent revenue, ensuring the project covers its expenses and potentially funding other vital programs within Lumina Alliance. ● Empowerment and Training: The thrift store can double as a training center, offering job training opportunities to survivors, thereby empowering them with skills and experience. ● Resource Allocation for Survivors: Survivors can access essential items from the store, ensuring they get the immediate support they need. ● Community Engagement: Beyond being just a store, it can serve as a hub for the community, fostering engagement and awareness about Lumina Alliance's mission and work. ● Environmental Responsibility: By selling donated items, Lumina Alliance contributes to sustainability, ensuring fewer items end up in landfills. Target Audience and Market Analysis: Understanding our Market: San Luis Obispo County, particularly the city of San Luis Obispo, presents a rich tapestry of demographic and economic opportunities. In order to capitalize on these opportunities and ensure the thrift store's success, it's vital to understand our key audiences and the market dynamics at play. Target Audience: ● Local Residents: The diverse local population, spanning families, professionals, and retirees, is always in search of affordable, quality items. Beyond savings, our thrift store provides an ethical shopping alternative, which aligns with the values of many within our community. Page 45 of 71 ● College Demographic: The student body at California Polytechnic State University (Cal Poly SLO) offers a market that is constantly renewing. These young adults often need cost-effective furniture and clothing, providing an almost annual influx of new customers looking for budget-friendly options. ● Eco-conscious Shoppers: San Luis Obispo has a proud tradition of environmental consciousness. Our thrift store not only offers a sustainable shopping option but actively contributes to reducing waste, resonating deeply with this eco-aware audience. ● Tourists: Our beautiful city draws tourists throughout the year. The thrift store, besides being a retail outlet, can be a point of cultural engagement, offering tourists a slice of local life and unique keepsakes. Market Analysis: ● Economic Context: Despite San Luis Obispo boasting a household income above the national average, the Californian cost of living drives a segment of the population towards thrift stores. This economical inclination, paired with the desire to make ethical shopping choices, places our thrift store in a prime position. ● Competitive Landscape: The local market may have existing thrift stores, but Lumina Alliance's venture is distinguished by its deeply ingrained community ethos and mission-driven approach. ● Location Dynamics: The key will be to strike a balance between a location that ensures high visibility and foot traffic, like areas near the university or bustling shopping districts, and the economic feasibility of real estate. ● Cultural Nuances: The collective spirit of San Luis Obispo, known for its community-centric approach, will be a cornerstone for our thrift store. Key Opportunities: Strong Market Fundamentals: The U.S. secondhand market is worth an estimated $50 billion as of 2024, up 30% from 2023 Thrifting Statistics (2025): Industry Size, Revenue & Growth Rate, with the thrift store market in the United States growing at a 4.7% annual rate over the last five years 35+ Thrifting Statistics: Industry, Store & More (2024). Ideal Demographics: Cal Poly has a total undergraduate enrollment of 21,497 (fall 2023) California Polytechnic State University--San Luis Obispo - Profile, Rankings and Data | US News Best Colleges, creating a substantial target market of price-conscious, environmentally aware consumers. Limited Competition: The current market has only a few established players including Fred & Betty's Thrift Store at 532 Higuera St and Thrifty Beaches at 876 Higuera, indicating room for additional market entrants. Timing: Market conditions favor entry now, with the global secondhand apparel market expected to grow by 98.31% by 2027 35+ Thrifting Statistics: Industry, Store & More (2024) and 1.4 billion secondhand Page 46 of 71 apparel items purchased in the U.S. in 2022, up 40% from 2021 Thrifting Statistics (2025): Industry Size, Revenue & Growth Rate A Commitment to Our Investors and Donors: By thoroughly understanding our target audience and market, we ensure that our marketing and outreach efforts are not only tailored but effective. Our thrift store isn't merely a business venture; it's an extension of Lumina Alliance's commitment to the community. The goal is to be self-sustaining while furthering our mission. We understand that every dollar invested or donated is a testament of trust, and our strategy reflects the respect and gravity of that trust. Our approach will ensure both community enrichment and fiscal responsibility, creating a sustainable model that aligns with Lumina Alliance's long-standing reputation of commitment and innovation. III. Services and Operations Donation Collection and Processing At Lumina Alliance, we recognize the intricate dynamics of handling donations, from receiving to processing, and are committed to implementing a streamlined, efficient, and safe system for our thrift store. Here's how we've envisioned this operation: 1. Collection Points: To ensure ease for our generous donors, we have established clear Designated Drop-Off Areas. For bulkier donations, scheduled pick-ups may be arranged. 2. Safety Protocols in Reception: Safety is paramount. All our staff are equipped with the necessary protective gear and are trained on safely handling incoming donations. Every reception point is stocked with sanitation essentials to ensure a hygienic environment. 3. Initial Assessment: Donations are immediately sorted into designated zones based on their category. This phase includes a quick inspection for damages or immediate unsuitability, ensuring only salable items move forward. 4. Quality Assurance: All items undergo a detailed assessment. Electronics are checked for functionality, data privacy, and safety. Clothing and upholstered items meet strict hygiene standards, while all furniture is assessed for stability and structural integrity. 5. Efficient Item Processing: Post-assessment, items are systematically priced, tagged, and cataloged into our digital inventory system. Our pricing strategy is transparent, based on the item's condition, brand, and market demand. 6. Structured Storage: Page 47 of 71 Our storage area is organized meticulously, ensuring easy access, climate control, and routine pest control checks. This system minimizes item degradation and maintains the quality of our stock. 7. Adherence to Compliance and Safety: We're committed to ensuring every procedure aligns with OSHA standards and other relevant safety norms. Whether it's the placement of emergency equipment or the proper disposal of unsuitable items, we prioritize the well-being of our staff, customers, and community. 8. Staff Development: Our team is continuously trained, including how to speak with potential customers that reveal they are survivors. From the programs and services that are available to the broader mission of Lumina Alliance, our staff is equipped to handle every aspect of donation management and customer service proficiently. 9. Commitment to Continuous Improvement: We are invested in perfecting our operations. Through monthly reviews, feedback mechanisms, and an eye on retail industry best practices, we aim to evolve and enhance our donation processing continually. Incorporating this robust donation collection and processing system exemplifies our dedication to this venture and echoes Lumina Alliance's longstanding commitment to excellence, efficiency, and community service. Elevating the Donation In the evolving landscape of the thrift store industry, Lumina Alliance aims to not only meet but exceed expectations by incorporating innovations that enhance the donation process. The organization is dedicated to examining each innovation's feasibility, understanding that creating a holistic, efficient, and technologically advanced donation procedure is paramount. This not only facilitates ease for donors but ensures the community and Lumina's clients benefit from quality, valuable items. Such measures further our commitment to improving the mental, physical, and emotional well-being of recipients. Presented below, in order of ease of implementation, are the proposed tech solutions to revolutionize our donation system. However, it's crucial to note these are preliminary considerations and may evolve as the project progresses: ● Instant Text-Based Donation Forms: Donors can instantly access a donation form via text, allowing them to provide details about their contributions swiftly. ● QR-Enabled Quick Drop-Off System: Drop-off points will be equipped with QR codes that link to a quick donation form. Donors can easily document and take a video of their items. An approved donation receipt is generated upon item verification. ● App-Based Documentation: Utilizing a dedicated app, donors can document, track, and even receive feedback on their donations. This includes a platform to generate tax receipts for their items. Page 48 of 71 ● Scheduled Pick-Up & Item Assessment Process: Leveraging geolocation, we can schedule pick-ups efficiently. The donor can also get a preliminary assessment of their items through the app or website. ● Move-Out Donation Program: Simplifying the process for those relocating or moving out of the area, this program facilitates a streamlined method to donate quality items effortlessly. ● Video Showcases of Quality Items: By presenting video demonstrations of select items, we can vouch for their quality and attract potential buyers or recipients. ● Pre-Assessment via Texted Photos & Videos: Before even coming to our location, donors can send images or videos of their items. This way, we can inform them if the items are suitable for donation, saving time and ensuring quality control. Support Services for Clients The Lumina Alliance thrift store isn't merely a retail entity; it's a support mechanism for our primary clientele. Here's how the thrift store will play a vital role in assisting Lumina Alliance's clients: 1. Safe Space for Reconnection: The expansive retail space provides a much larger canvas for community engagement compared to Lumina Alliance's more private offices. Within this setting, clients can gradually and safely reintegrate, feeling the warmth and support of a community that stands with them. 2. Material Support: Clients transitioning into a new phase of life can access essential items from the store. Whether they need household goods, clothing, or other basics, these tangible resources play a pivotal role in aiding their journey to stability and independence. 3. Confidential Assistance Programs: Without drawing undue attention, discreet programs will be in place to allow clients to obtain necessary items free of charge or at significant discounts, ensuring they have what they need without financial strain. 4. Job Training and Employment Opportunities: The store will offer positions and training opportunities for clients, helping them develop new skills, gain financial independence, and build confidence in a supportive environment. 5. Amplifying Voices: With their consent, the stories and successes of Lumina Alliance's clients can be highlighted, offering inspiration to others and spreading awareness about the resilience and strength of survivors. Page 49 of 71 IV. Marketing and Sales Strategies Promotion of the Thrift Store ● Investment in Strategic Branding and Identity: We recognize the importance of market positioning and will develop a strong brand identity for the thrift store that aligns with Lumina Alliance's core values. This includes an intuitive store name, a recognizable logo, and a powerful tagline, ensuring the thrift store stands out in a competitive retail landscape. ● Local Advertising with Measurable ROI: Our strategy encompasses targeted local advertising campaigns across multiple channels to ensure broad visibility. We will regularly assess the ROI on placements in local newspapers, radio spots, and strategic billboard campaigns to ensure maximum reach with optimal spend. ● Digital Presence with E-commerce Capabilities: Understanding the power of the digital marketplace, we will launch a robust website for the thrift store, incorporating e-commerce functionalities. This not only expands our sales platform but also provides invaluable data on customer behavior and preferences. Our social media strategy focuses on both engagement and conversion, utilizing platforms like Facebook and Instagram for dynamic content and targeted ads. ● PR and Media Relations for Brand Credibility: We aim to secure media coverage through timely press releases, media-invite events, and partnerships. This not only increases store visibility but also establishes brand credibility, a vital component for customer confidence. ● Tangible Community Engagement: Our approach goes beyond traditional retail models. By participating actively in local events and forging partnerships with local businesses, we foster a sense of community ownership, ensuring sustained foot traffic and customer loyalty. ● In-Store Promotions Designed for Customer Retention: We understand the value of repeat customers. Through loyalty programs, themed sales, and special events, we aim to increase the store's average customer lifetime value, a key metric for retail profitability. ● Capitalizing on Lumina Alliance's Established Network: Lumina Alliance's existing donor and supporter base is a valuable asset. We will engage this network through newsletters, exclusive offers, and special events, converting them into store patrons and brand ambassadors. ● Feedback Mechanisms and Quality Assurance: Page 50 of 71 In today's digital age, customer reviews significantly influence buying decisions. We'll proactively solicit feedback, address concerns, and showcase positive testimonials, ensuring a strong online reputation. ● Ethical Promotions for Socially Conscious Consumers: We will highlight the thrift store's dual role – as a sustainable shopping alternative and a venture with a deep-seated social mission. This will not only attract an increasing number of socially-conscious consumers but also position us favorably in the eyes of ethically-minded investors. Community Engagement and Awareness This comprehensive community engagement and awareness plan focuses on building authentic relationships with key stakeholders, creating meaningful partnerships, and developing sustainable campaigns that resonate with the local culture and Lumina Alliance’s values. Phase 1: Pre-Opening Community Foundation (Months 1-2) Stakeholder Identification & Relationship Building Cal Poly University Partnerships ● Connect with Associated Students Inc. (ASI) for student organization partnerships ● Establish relationships with residence hall directors and student housing coordinators ● Partner with Environmental Club, Sustainability Office, and Green Campus initiatives ● Engage with fraternity and sorority chapters for clothing drive partnerships Community Organizations ● Partner with local nonprofits (Salvation Army, Goodwill, homeless shelters) for donation overflow ● Connect with churches and faith-based organizations for community outreach ● Establish relationships with senior centers and retirement communities ● Partner with local schools for educational sustainability programs ● Collaborate with environmental groups like the Sierra Club San Luis Obispo Group Local Business Network ● Continue partnership (Ribbon Cutting) with San Luis Obispo Chamber of Commerce ● Connect with Downtown SLO business association (LeBren Harris) ● Establish relationships with complementary businesses (vintage shops, consignment stores) ● Partner with local coffee shops and restaurants for cross-promotion ● Collaborate with bookstores near campus for joint marketing Page 51 of 71 Phase 2: Awareness Building & Brand Introduction (Months 1-3) Digital Marketing Strategy Social Media Presence ● Instagram: Daily posts featuring unique finds, styling tips, and behind-the-scenes content ● TikTok: Trend-focused content showing transformation of donated items, "thrift flips" ● Facebook: Community-focused content, event announcements, and local partnerships ● LinkedIn: Professional networking and business community engagement Content Calendar Themes ● Monday: "Vintage Monday" - featuring classic pieces and historical fashion ● Tuesday: "Transformation Tuesday" - DIY upcycling and styling content ● Wednesday: "Sustainability Wednesday" - environmental impact education ● Thursday: "Thrift Thursday" - customer spotlights and outfit inspiration ● Friday: "Fresh Friday" - highlighting new arrivals and weekend finds ● Saturday: "Community Saturday" - local partnerships and events ● Sunday: "Slow Sunday" - mindful consumption and sustainable living tips Website Development ● Add additional page to Lumina Alliance’s website with store information and mission statement ● Include donation guidelines and pickup scheduling system ● Feature customer testimonials and community impact stories Traditional Marketing Channels Print Media ● Advertise in Cal Poly's Mustang Daily student newspaper ● Place ads in local publications like New Times ● Create flyers for campus bulletin boards and community centers ● Develop postcards for local businesses and coffee shops Radio Engagement ● Partner with KCPR (Cal Poly's radio station) for student-focused promotion ● Work with Dave Congalton & Suz Schonig on promotion spots ● Participate in community radio interviews Community Bulletin Boards ● Post information at campus locations, libraries, and community centers ● Utilize apartment complex bulletin boards near campus ● Share information at local gyms, yoga studios, and wellness centers Page 52 of 71 Phase 3: Grand Opening & Launch Events (Month 2) Grand Opening Strategy Soft Opening Week (estimated October 13, 2025) ● Invite community leaders, local influencers, and partner organizations ● Offer preview shopping for volunteers and donors ● Gather feedback and make final adjustments ● Create buzz through social media sneak peeks Official Grand Opening Event (estimated October 20, 2025) ● Host weekend-long celebration with special discounts ● Organize fashion show featuring thrift store finds (future: Lumina Days) ● Provide refreshments and live music from local artists ● Partner with Cal Poly student organizations for attendance Launch Promotions ● Student discount program with Cal Poly ID ● Social media contest with prizes for best thrift finds ● Loyalty program enrollment with opening day perks Community Integration Volunteer Program Launch ● Recruit volunteers from previous volunteer pool (Hope Chest) ● Establish regular volunteer shifts ● Create volunteer appreciation events and recognition programs ● Develop volunteer training program for customer service and Lumina Alliance education Phase 4: Ongoing Community Engagement (Months 3+) Regular Community Programs Monthly Events ● Monthly clothing swaps with community members ● Seasonal theme nights (Halloween costume event, holiday party wear) ● Student organization fundraising nights with percentage of sales donated Seasonal Campaigns ● Back-to-school clothing drives and student discounts ● Winter coat drives for community members in need ● Spring cleaning donation campaigns Page 53 of 71 ● Graduation professional wear assistance program Educational Initiatives ● Monthly sustainability workshops at local libraries ● Participation in Earth Day and environmental awareness events This plan provides a roadmap for establishing a successful thrift store that serves as more than just a retail location. By focusing on authentic relationship building, meaningful partnerships, and consistent community value creation, the thrift store can achieve sustainable growth while making a positive impact on San Luis Obispo's community and environment. Collaboration with Local Businesses and Entities Our approach to establishing this thrift store centers on deep community integration through strategic partnerships that create mutual value. Technology and Innovation Partnerships A potential collaboration with iFixit positions us at the forefront of sustainable technology practices. Through tech repair workshops and electronics refurbishment programs, we extend product lifecycles while providing valuable digital literacy training to community members. Creative Arts and Maker Collaborations Partnerships with SLO MakerSpace, local libraries, and Cal Poly's design programs create unique opportunities for creative upcycling and skill development workshops. Professional Services and Quality Enhancement Strategic alliances with local dry cleaners, furniture restoration specialists, and home staging companies ensure our inventory meets high-quality standards while providing these businesses opportunities to showcase their expertise. Educational and Workforce Development Partnerships with Cuesta College, Cal Poly, and local high schools create pathways for student engagement through internships, service learning projects, and career exploration programs. Additional Strategic Opportunities Corporate partnerships with local businesses can include employee volunteer programs and corporate donation drives, strengthening community ties while supporting our operations. Through these multifaceted partnerships, we're not simply opening a retail location—we're creating a dynamic community asset that generates sustainable revenue, provides valuable services, and strengthens the social fabric of San Luis Obispo while directly supporting survivors on their paths to independence. V. Financial Plan Page 54 of 71 See financial documents: Summary of Financial Projections (Assuming Ramp up budget and 9 months vs 12 months) 🔹 Overall Financial Performance ● Total Sales Revenue: $568,360 ● Total Income (after discounts and contributions): $541,989 ● Total Expenses: $425,785 ● Projected Net Income: $116,204 🔹 Highlights ● The thrift store is expected to increase revenue compared to previous years, with sales growing by roughly 3%. ● Net income improves significantly year-over-year. ● The thrift store contributes 7.98%f Lumina’s total expenses, indicating a modest but meaningful role in the organization's overall operations. 🔹 Key Cost Areas ● Payroll & Benefits: $262,863 + $11,356 (Insurance) ● Facilities (Rent + Utilities): $106,770 ● Professional Fees & Operating Costs: ~$29,533 The thrift store is projected to perform well financially in 2025–2026, with solid revenue growth and a healthy net income margin. Its strong performance will continue to support Lumina’s overall mission and financial sustainability. Page 55 of 71 VI. Implementation Strategy Month Zero 1. Research ● Assessing the viability of the thrift store in the local market. ● Analyzing internal capabilities and identifying gaps. ● Securing Initial Funding ● Allocating budget based on the projected costs and funds received. 2. Location Hunt & Lease Finalization ● Searching for suitable locations. ● Negotiating lease agreements and finalizing the store location. 3. Renovations & Store Setup ● Modifying the space to fit the thrift store model. ● Procuring necessary fixtures, furnishings, and point-of-sale systems. 4. Staff Recruitment & Training (Staff and volunteer recruitment are complete as they are coming from The Hope Chest) ● Training the staff in operations, customer service, and the mission of Lumina Alliance. Month 1 1. Inventory Collection & Initial Stocking (if not purchased from Hope Chest) ● Organizing donation drives. ● Sorting, processing, and pricing items. 2. Marketing & Promotion Pre-launch ● Announcing the store's upcoming launch on various platforms. ● Collaborating with local businesses and influencers for shoutouts and initial buzz. Month 2 1. Soft Launch (2 weeks) ● Opening the store for a limited number of hours or days. ● Gathering feedback from initial customers. ● Press release announcing the Grand Opening Date 2. Grand Opening ● Hosting an event and ribbon-cutting ceremony to officially launch the store. ● Inviting local press, partners, donors, and the community. Ongoing: 1. Post-launch Feedback & Iteration ● Collecting feedback from customers. Page 56 of 71 ● Making necessary changes in operations, inventory, or marketing strategies based on feedback. 2. Review & Future Planning ● Regular check-ins on financial performance. ● Planning for any expansions or additional services. This timeline adds up to roughly 3 months from conception to full operation. It provides Lumina Alliance with ample time to ensure that the thrift store not only aligns with its mission but is also set up for long-term success. However, these timelines are estimates and may need adjustments based on specific circumstances and unforeseen challenges. Location Selection: As Lumina Alliance embarks on this new venture of establishing a thrift store, the selection of the right location is paramount. An optimal location not only ensures our store's visibility but also aligns with the broader mission and values of our organization. Here are the guiding principles and factors that will be taken into account during the location selection process: Visibility: An ideal location will be easily noticeable to both pedestrians and drivers, maximizing the potential for organic foot traffic and drawing in the community. Accessibility: Ease of access, including ample parking and disabled-friendly facilities, will be a top priority. This ensures everyone, regardless of their mode of transportation or physical capabilities, can access our store with ease. Demographics: We will ensure the location aligns with the target audience by analyzing area demographics, such as income levels and age groups. Size and Layout: The space will be assessed to ensure it provides sufficient area for retail activities, storage, and back-end operations. Flexibility for future expansion will also be considered. Lease Terms: Clear and favorable lease terms will be sought, encompassing cost, duration, permitted modifications, and any other pertinent details. Safety: Given the sensitive nature of Lumina Alliance's mission, a safe and secure neighborhood is non-negotiable. This will instill confidence and comfort in our clients, staff, and patrons. Cost Effectiveness: While location quality is paramount, balancing this with cost will be essential to ensure alignment with our financial projections and sustainability. Growth Opportunities: Potential growth and development in the area will be considered, looking towards future expansion and community integration. Public Transport Links: Being near public transport routes will be an added advantage, enhancing accessibility for staff and customers alike. Page 57 of 71 History of the Location: Previous tenants and the history of the premises will be researched to gauge potential advantages in terms of customer familiarity and store reputation. Facilities and Amenities: Essential facilities like restrooms and staff break rooms will be checked, with a view to enhancing the overall shopping and working experience. Zoning and Regulations: Prior to finalizing any location, we will verify that it is zoned appropriately for retail operations and ensure no local regulations would impede our store's functioning. By evaluating these factors, Lumina Alliance aims to select a location that not only ensures the thrift store's commercial success but also deepens our engagement with the community, reinforcing our mission and values at every turn. Staffing Needs and Training: Store Manager (1 Full-Time): A full-time store manager to oversee all operations, manage staff, handle customer issues, and coordinate with Lumina Alliance's main organization. Assistant Store Manager (1 Full-Time): To support the store manager and handle operations in their absence. Sales Associates/Cashiers (1 Full-Time & 2 Per Diem): To manage the day-to-day functions of the store, assist customers, and handle sales. Delivery and Assembly Associate (1 Per Diem): Provides furniture delivery and pickup services while performing repairs and assembly of donated items.. Volunteers (60-80 Part-Time): Will help to manage the day-to-day functions of the store, assist customers, handle sales, accept donations, manage inventory, sort, price and place items on the sales floor. Cleaners/Maintenance: Outsource cleaning and window cleaning as needed and necessary. Maintenance can be provided through Facilities and Operations at Lumina Alliance. Training & Orientation: Training is essential not just for operational efficiency but also to instill the values of Lumina Alliance in every interaction within the store.Every new employee will undergo an orientation process to understand Lumina Alliance's mission, the importance of the thrift store within that context, and the specific role they play. Operational Training: Depending on their role, staff will be trained on cash handling procedures, inventory management, customer service best practices, safety protocols, and any software or equipment they'll be using. Soft Skills Training: Given the sensitive nature of Lumina Alliance's broader mission, employees will be trained in empathy, active listening, and communication, ensuring they can handle any situations that arise with sensitivity. Page 58 of 71 Continuous Training: As the retail landscape and the needs of the community evolve, continuous training sessions will be held to adapt to changes and improve skills. Staff Retention & Job Satisfaction San Luis Obispo's has challenges with employee turnover and job dissatisfaction due to the high cost of living necessitating a proactive approach. Competitive Compensation: Salaries will be reviewed to ensure they are competitive within the local market and reflect the cost of living. Flexible Work Schedules: Understanding the diverse needs of our staff, flexible work schedules will be provided wherever feasible. Employee Benefits: Offering benefits such as health insurance, PTO, and professional development opportunities can make a significant difference in job satisfaction. Engagement Initiatives: Regular staff feedback sessions, team-building events, and recognition for outstanding work can foster a sense of belonging and pride in the job. By focusing on the holistic well-being and development of our staff, Lumina Alliance aims to create a workforce that's not only efficient but also deeply connected to the mission and values of the organization. VII. Risk Management Handling of Donations Proper management of donated items is essential not only to preserve their value and integrity but also to ensure the safety of employees, customers, and clients. Lumina Alliance is committed to implementing best practices in this area to maintain trust and reduce any associated risks. 1. Donation Screening at Source ● Prior to accepting items, donors will be provided with clear guidelines on what can be donated. Items that are typically not accepted, such as certain electronics, items with mold/mildew, or items with missing parts, will be communicated upfront to minimize the intake of unsuitable donations. 2. Initial Inspection Upon Receipt ● All items will undergo an initial inspection to screen out any that are visibly damaged, stained, or potentially unsanitary. ● Employees conducting these inspections will wear protective gloves and masks to ensure their safety. 3. Sanitization and Cleaning ● All items will be cleaned and sanitized using safe, environmentally-friendly products. Page 59 of 71 ● Clothing will be washed or steamed. ● Hard items like furniture will be wiped down. ● Electronics will be cleaned with appropriate cleaning agents, ensuring they retain their functionality. 4. Special Handling for Fragile Items ● Items deemed fragile will be handled separately, with staff given specific training on their care. ● Such items will be stored in protective packaging until they're displayed for sale. 5. Safety Protocols for Electronic and Large Items ● Electronic items will be tested to ensure they are operational and safe for use. ● Faulty electronics that pose a risk will be responsibly recycled or discarded. ● Large items, like furniture, will be checked for stability and any sharp edges or protrusions. 6. Storage and Display ● Shelving and storage will be designed to minimize the risk of items falling or causing obstructions. ● Regular checks will be instituted to ensure walkways are clear, and items are securely placed. 7. Continuous Training ● Staff will undergo regular training sessions on safety measures and protocols. ● New employees will be oriented on the importance of safety in handling donations. 8. Feedback Loop for Continuous Improvement ● A system will be established to collect feedback from staff about any challenges or risks they observe, ensuring continuous improvement in the handling process. 9. Insurance and Liability ● While the aforementioned measures significantly reduce risk, comprehensive insurance coverage will be maintained to safeguard against any unforeseen issues. Partnerships with legal entities will ensure the thrift store remains compliant with all regulations related to product safety and liability. Contingency Plans: Lumina Alliance's approach to the thrift store initiative is rooted in meticulous planning, but we recognize that no endeavor is free from the potential for unforeseen challenges. Our contingency plans are designed to address potential disruptions and ensure that the operation can adapt, recover, and continue to serve the community with minimal interruption. 1. Donation Shortfalls: In the event of a decrease in donations, we will amplify community engagement efforts, run specific campaigns, and strengthen partnerships with local businesses and organizations to encourage more contributions. Page 60 of 71 2. Excess Donations: Should we receive an overabundance of items, we will explore collaborations with other thrift stores, local charities, or initiate special sales events to ensure efficient processing and utilization. 3. Staffing Challenges: In case of sudden staffing shortages, we will have a roster of trained volunteers and part-time workers on standby. Collaborative arrangements with local colleges for internships can also help bridge temporary gaps. 4. Natural Disasters: Backup storage facilities will be identified, and we will establish an emergency evacuation and recovery plan to safeguard both our inventory and personnel. 5. Health and Safety Concerns: Regular health and safety training will be provided to the staff. Moreover, in case of outbreaks (like COVID-19), we have guidelines in place to shift to online sales or curb-side pickups. 6. Technology Failures: With a focus on incorporating technology in our operations, we'll also invest in IT support and have backup systems to ensure minimal disruption from tech-related issues. 7. Financial Shortfalls: Our financial team will maintain a reserve fund and have strategies ready for fundraising drives, grants, or loans if required. 8. Legal and Compliance Issues: Regular reviews of regulatory requirements will be conducted. Any potential legal challenges will be proactively addressed with the assistance of legal counsel. 9. Community Feedback and Reputation: We will establish a feedback mechanism for the community and address any concerns immediately, ensuring our reputation remains intact and our clientele feels valued. Every challenge is an opportunity for growth. Lumina Alliance is committed to agility, resilience, and an unwavering dedication to our mission, ensuring that we navigate any hurdles with grace and determination. Insurance and Liability: Ensuring the protection and long-term success of Lumina Alliance's thrift store initiative requires a comprehensive understanding of potential risks and an actionable strategy to mitigate those risks. Insurance plays a critical role in this strategy. By responsibly insuring the operation, we not only abide by legal requirements but also safeguard our assets, staff, and reputation against unforeseen challenges. 1. General Liability Insurance: This will be our first line of defense against potential third-party claims for bodily injury or property damage occurring within our store premises. 2. Property Insurance: Our physical assets, from the inventory to the store fixtures, represent a significant investment. We'll ensure they are protected against damages or losses, be it from natural disasters or other unforeseen events. Page 61 of 71 3. Workers' Compensation: The well-being of our staff is paramount. In case of work-related injuries, our policy will ensure they receive the necessary medical attention and compensation during recovery. 4. Product Liability Insurance: To protect against claims arising from damages caused by products we sell, particularly if we're involved in refurbishing items. 5. Business Interruption Insurance: Our store may face temporary closures due to unexpected events. This policy will provide a financial cushion, ensuring we can manage our financial obligations during unplanned disruptions. 6. Directors and Officers Liability Insurance: (Already in place) Protecting the decision-makers of Lumina Alliance from personal liabilities resulting from their actions ensures we can attract and retain high-quality leadership. 7. Data Breach Insurance: As we explore digital platforms and maintain data, this insurance will safeguard against potential cyber threats and breaches. 8. Umbrella Liability Insurance: An extra layer of protection, offering coverage beyond our primary insurance limits. 9. Vehicle Insurance: If our operations include vehicle use for pick-ups or deliveries, we'll make sure they are insured in line with state regulations. Our commitment to responsibly managing the thrift store initiative reflects our broader organizational values and dedication to our mission. VIII. Monitoring and Evaluation Metrics for Success For Lumina Alliance, the thrift store's success is not just defined by profit margins but by the positive impact it delivers to our clients and the broader community. We understand that meaningful metrics are essential for gauging progress, ensuring accountability, and informing future strategies. Here's how we plan to measure the thrift store's success: 1. Financial Metrics: ● Revenue: Monthly and annual sales figures. ● Net Profit: After deducting all expenses, the net income generated. ● Cost Savings: Amount saved from streamlined operations and efficient management of donations, reducing storage costs and waste. 2. Operational Metrics: ● Inventory Turnover: Rate at which donated items are sold, indicating efficiency in inventory management. Page 62 of 71 ● Average Transaction Value: The average amount customers spend per visit. ● Customer Retention Rate: Percentage of repeat customers, highlighting customer satisfaction and loyalty. 3. Social Impact Metrics: ● Client Beneficiaries: Number of Lumina Alliance clients who benefit from the thrift store, either through job training, essential items, or financial assistance. ● Community Engagement: Tracking participation in community events, workshops, and partnerships. ● Volunteer Hours: Number of hours volunteered at the thrift store, indicating community involvement and support. 4. Customer Feedback: ● Customer Satisfaction Surveys: Periodic surveys to gather feedback on store experience, product quality, and suggestions. ● Online Reviews: Monitoring and responding to online reviews to maintain a positive reputation and address any concerns. 5. Environmental Impact: ● Waste Reduction: Quantifying the reduction in items that would have otherwise been discarded, showcasing our commitment to sustainability. ● Recycling Initiatives: Tracking the amount and type of materials recycled, reflecting our eco-friendly approach. 6. Employee Metrics: ● Staff Retention Rate: Measuring how long employees stay, indicating job satisfaction and effective management. ● Employee Training: Hours invested in training and skill development for staff, emphasizing our commitment to employee growth. 7. Technology & Innovation: ● Digital Engagement: Monitoring online store visits, app usage, and digital interactions. ● Tech-Assisted Donations: Tracking the number of donations coordinated through our tech initiatives, indicating the community's adaptation and efficiency improvements. As Lumina Alliance progresses, these metrics will be regularly reviewed and refined. They serve as a compass, ensuring that our thrift store not only achieves financial sustainability but also amplifies our mission's impact. Feedback Mechanisms for Customers and Clients: Page 63 of 71 In a dynamic and ever-evolving marketplace, understanding the needs and perspectives of our customers and clients is essential. Lumina Alliance is committed to continuous improvement, and collecting feedback is central to this commitment. Below, we detail the multiple channels through which we plan to gather feedback from our customers, clients, and the broader community: 1. Comment Boxes: Positioned strategically in-store, these will allow customers to drop in anonymous feedback, questions, or concerns about their shopping experience. 2. Digital Surveys: Periodically emailed to our customer database and shared via social media channels. These surveys will cover various aspects of the thrift store experience, from the quality of products to the efficiency of service. 3. Feedback Forms with Purchases: Every purchase, whether in-store or online, will include a feedback form, making it convenient for customers to share their thoughts right after their shopping experience. 4. Social Media Interactions: Monitoring comments, messages, and reviews on our social media platforms to gather direct feedback and address any concerns promptly. 5. Dedicated Feedback Website Section: An easy-to-access section on our website where customers can leave detailed feedback, ask questions, or raise concerns. 6. Client Interaction Sessions: Regularly scheduled sessions where Lumina Alliance clients can share their experiences, suggestions, and feedback related to the thrift store's services tailored for them. 7. Staff Feedback: Employees often have direct interactions with customers and can provide invaluable insights. Regular team meetings will have dedicated time for sharing feedback received from customers. 8. QR Code Feedback: Placing QR codes around the store and on purchase receipts that lead directly to a quick feedback form for customers to fill out on their smartphones. Feedback, both positive and critical, is an asset. Lumina Alliance will ensure that all feedback channels are regularly monitored, and the insights gathered are analyzed to inform future strategies and enhance the thrift store's operations. IX. Conclusion Lumina Alliance has always been at the forefront of advocating for a community free from violence, where each individual can live their life in safety and with dignity. Our unwavering dedication to this mission has seen us navigate the challenges of mergers, evolve in our service delivery, and continuously expand our reach to protect and uplift those who are most vulnerable. This thrift store also aligns with our strategic goal to decrease reliance on government funding by increasing unrestricted funding. By establishing a sustainable revenue stream through retail operations, we strengthen our financial independence and enhance our ability to respond quickly to emerging Page 64 of 71 community needs without the constraints and uncertainties that often accompany government funding cycles. Beyond the financial benefits, the thrift store will serve a direct and immediate need for our clients who often arrive at our shelters with nothing but the clothes on their backs. Having left abusive situations in crisis, survivors frequently escape with minimal belongings and face the overwhelming challenge of rebuilding their lives from scratch. Our thrift store will provide dignified access to essential clothing and household items, allowing clients to select quality garments that help restore their sense of self-worth and prepare them for job interviews, court appearances, and the rebuilding of their independent lives. Additionally, furniture donations received through the thrift store will directly benefit our transitional housing units throughout the county, providing survivors with the essential home furnishings needed to create safe, comfortable living spaces as they work toward permanent housing and independence. This dual purpose—generating sustainable funding while directly serving our clients' immediate needs—exemplifies our holistic approach to survivor support. Lumina Alliance's pledge is, and always has been, to stand by those in need. The thrift store embodies this promise, bridging the gap between immediate crisis response and long-term community engagement while simultaneously building our organizational resilience. We remain steadfast in our resolve to make a difference, and we invite our community to join us on this journey towards a brighter, safer future for all. Call to Action for Supporters: Lumina Alliance was born from the fusion of dedication, resilience, and a shared mission to empower and uplift those affected by sexual and intimate partner violence. As we embark on this new venture, the thrift store initiative, we invite you to become an integral part of our story of hope and transformation. Every piece of furniture, every garment, every item donated and purchased, extends beyond its material value. It carries the spirit of a community united, steadfast in its resolve to make a difference. Our thrift store is not merely a space for transactions but a testament to what we can achieve together. To our potential donors, your contributions will echo in the stories of those we assist, ensuring they have what they need to rebuild and thrive. For our volunteers, every hour you dedicate breathes life into our vision, turning the dream of this initiative into a tangible reality. We call upon local businesses, community leaders, and individuals: partner with us, shop with us, and spread the word. Every gesture, big or small, amplifies our impact and moves us closer to a community where everyone feels safe, valued, and connected. Stand with Lumina Alliance. Stand with hope, empowerment, and a brighter future for all. Join us in turning this vision into our shared legacy. X. Appendices (as needed) ● Detailed Financial Projections Page 65 of 71 ● An extensive breakdown of expected revenues and expenses for the thrift store over a set period (e.g., 3-5 years). ● Job Descriptions ● Organizational Chart ● Licenses, permits, and other regulatory paperwork that might be required for the store's operation. Page 66 of 71 25-26 Thrift Budget.xlsx Tenant Improvements 8/22/2025 Tenant Improvements Outdoor Touchup Paint $250 $250 Tree Trimming $1,000 $1,000 Asphalt Repair $3,000 $3,000 Window Replacement $100 5 $500 Light Fixtures $200 3 $600 Washing $150 1 $150 Garbage Build out $5,000 $5,000 Indoor Deadbolts $50 2 $100 Dressing Room $2,000 $2,000 Counter Build Out $3,000 $3,000 Cleaning $700 $700 C Train $1,000 $1,000 Total $17,300 More likely TI Costs $20,000 Page 67 of 71 Strategic Plan 2025/2026 Our Vision Create a safe, thriving, and equitable community. Our Mission Empower those impacted by sexual and intimate partner violence through innovative advocacy, healing, and prevention programs. Core Values Put People First We recognize and value the whole person and their unique experiences. We treat every individual with respect, dignity, and kindness. Honor Self-Care We honor the needs of each individual. We respect healthy boundaries, encourage laughter and play, and foster growth and development in order to thrive. Act with Integrity We act with honesty, transparency, courtesy, and fairness in all that we do in order to foster collaboration, trust, and sustainability. Seek Understanding We approach people, ideas, and situations with an open heart and open mind. We pursue growth and connection while acknowledging our impact. Communicate with Courage We speak intentionally and with authenticity. We establish shared expectations and deliver on our word. We hold one another accountable. Foster Learning Culture We learn from and share our mistakes. We create space for learning, evolving, and challenging the status quo through open communication and collaborative decision-making. Empower One Another We empower the people we serve, our community partners, each other, and ourselves to reach our fullest potential. Page 68 of 71 Five-Year Vision Lumina Alliance envisions a future where: ● Transformed Conversation: Lumina Alliance has transformed the conversation about sexual assault and intimate partner violence in SLO County, ensuring victims and survivors are believed and supported. ● Community Engagement: The public is eager to volunteer, attend events, and donate to the cause, with pervasive community awareness about gender/power-based violence and a clear understanding of services. ● Expanded Access: Lumina Alliance has well-connected satellite offices and a presence throughout SLO County, providing access to all who need services, with administration at a central San Luis Obispo campus. Additional staff adequately and consistently provide services. ● Employer of Choice: Lumina Alliance has become one of the most sought-after nonprofit employers in the county due to its top-ranking compensation/benefits package and inspiring culture, including clear and dedicated efforts to diversity, equity, and inclusion across staff, board, and programs. ● Service Reach: Annually serves 5,000 clients with direct services and 50,000 people through prevention education programs. ● Excellent Facilities: A new SLO campus, upgraded satellite facilities, 30 transitional housing units, and a South County shelter, all sustainably funded and maintained. ● Robust Culture: Compensation packages are among the most competitive in the county. Integrated wellness, mental health, and employee assistance programs address burnout and vicarious trauma. Staff retention is well above industry standards (>75%), and satisfaction is regularly quantified. Clear career development paths for all team members. Board members, staff, and volunteers are committed to the vision, mission, and core values, with Diversity, Equity, and Inclusion (DEI) at the forefront. ● Streamlined Communication: Internal and external communication is streamlined and consistent. Team members articulate departmental goals and understand their role. Staff is trained in feedback, coaching, and conflict resolution. Partner organizations understand and refer to programs. Lumina Alliance is a hub for innovative violence prevention programming and policy. ● Fund Development Excellence: Gross revenue reaches $7.5 million. The ratio of restricted to unrestricted funding is 60:40. $1,000,000 is available for capital investment, and the endowment has grown to $750,000. Savings hold 6 months of operating expenses. Page 69 of 71 Three-Year Plan Lumina Alliance aims to achieve the following: ● Employee Attraction and Retention: Transformed into an organization that attracts and retains the highest level of employees with a unified vision, excellent compensation and benefits, and a strong, vibrant, and healthy internal culture. ● Competitive Compensation: Compensation packages are within the top three non-profits in the area, with a program to regularly audit and compare them. ● Staff Retention & Satisfaction: Staff retention (<80%) is above industry standards; satisfaction is excellent and regularly quantified, with a program to audit, quantify, and address barriers and challenges. ● Communication Plan: Utilizing a comprehensive internal and external communications plan that is reviewed and updated annually to address current organizational needs and emerging communication trends.. ● Revenue & Funding Diversification: Total revenue from donors will increase with a balance of 70:30 restricted to unrestricted funding. Gross revenue reaches $6.5 million. ● Fund Development Program:Building upon the established fund development program (annual fund and major donor program) by implementing a monthly donor program and enhancing planned-giving efforts to diversify revenue streams and strengthen donor engagement. ● Financial Reserves: Increased savings to 3 months of rolling reserves. ● Endowment Structure: Created the appropriate structure to support an endowment, including a board-level endowment committee. ● Service Capacity: Increased staff and training to support 2,500 clients with direct serv ices, and 20,000 clients with prevention education programs. ● Quality Metrics: Developed metrics to track the quality of serv ices and organizational health, reporting these regularly. ● Prevention Program Extension: Developed a program to extend prevention education programs, utilizing best practices. ● DEI Integration: Recruitment, retention, and training policies are targeted with diversity and inclusion in mind. DEI guides decision-making and resource allocation, with implementation of the agency’s DEI Action Plan well underway and well resourced. Page 70 of 71 One-Year Goals 1. Execute a strategic brand identity campaign to amplify Lumina Alliance's post-merger consolidated mission and comprehensive services. 2. Implement the Light the Way Campaign & strategic initiatives to increase unrestricted funds and provide financial stability. 3. Advance diversity, equity, and inclusion through the DEI Action Plan, ensuring all initiatives strengthen staff experience, client services, and community trust. 4. Increase client access, address service gaps, and assess productivity and capacity to enhance high-quality services. 5. Update finance policies and processes to improve efficiency and enhance transparency. 6. Restructure operations to align with the organization’s needs and increase efficiencies. 7. Strengthen employee experience and organizational resilience through targeted initiatives and enhancements. 8. Increase engagement of all stakeholders in v ision, mission & values through targeted communications and training. Page 71 of 71 124 From:Wallace, Christine Sent:Monday, August 25, 2025 1:06 PM To:Elizabeth Aiello-Coppola Subject:RE: presentation question I’m for shaming too but I don’t want to freak people out to where they aren’t hearing the message. I’m going to take it out and use something else. THANK YOU! From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Monday, August 25, 2025 1:00 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: presentation question Thanks for checking in! I think it might be a little aggressive…although I’m all for shaming assholes. But I think you could even talk about him without using the mugshot photo! Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, August 25, 2025 11:50:49 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: presentation question Hi, I’m working on the leadership institute presentation, and I wanted to get some feedback from you about using this image when I talk about personal safety. This was the dude who is going to trial for pretending to be an Uber driver and assaulting several CP students in his car. Too aggressive? 125 Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 126 From:Collins, Scott Sent:Friday, August 22, 2025 2:25 PM To:Tway, Timothea (Timmi) Subject:FW: Planning Commission Hearing re: Grand Jury Report Attachments:planning commission (1).pdf; Phi Kappa Psi Use Permit.pdf From: kathie walker < Sent: Friday, August 22, 2025 9:52 AM To: Advisory Bodies <advisorybodies@slocity.org> Cc: E-mail Council Website <emailcouncil@slocity.org> Subject: Planning Commission Hearing re: Grand Jury Report Dear Planning Commissioners, After my husband and I read the City's response to the grand jury report, we lost hope and decided to move out of the neighborhood. The fraternities have made it impossible for my husband to get rest for work or for us to have peace in our lives from Thursday to Sunday. This has been an extremely painful decision and we are still struggling, as we move from our longtime home where we raised our sons. I put together a lot of background information that is relevant to the situation and have attached it to this email. I hope you will read it because it is all important. You, as planning commissioners, have been instrumental in making change and I am extremely thankful for that. Please take some time this weekend to read through the information provided. My husband and I are very busy moving and will likely not be at the meeting but hope you will read the information and consider everything as you make your recommendation. 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I wanted you to have enough time to go through the information before your meeting later this month. Thank you for your time and dedication toward solving this issue. What is the SLO County Civil Grand Jury? The primary function of the San Luis Obispo County Civil Grand Jury is to “examine all aspects of local government, ensuring that the county is being governed honestly and efficiently and that county monies are being handled judiciously,” according to the County’s website. Members of the grand jury begin their one-year service on July 1st. Some jurors may decide to hold over and serve another term. Every year, the grand jury publishes an annual report about San Luis Obispo County law enforcement and the detention centers. The grand jury members determine what other matters of concern they will investigate based on issues in the news, complaints submitted, et cetera. For example, in 2022-2023, the grand jury investigated the mental health in high schools within SLO County following the COVID-19 pandemic, the sufficiency of the Paso Robles water basin, investment in election accuracy, and the safety of the homeless safe parking site on Oklahoma Drive near the County jail. Reports are here: https://drive.google.com/drive/folders/17tMD- cucoU6ohpMZD7fQK7mX8hgHOkNj There were four new matters investigated in 2022-2023, and three new matters investigated in 2023- 2024. However, this year (2024-2025) the grand jury only investigated one new matter. This was presumably because it is a multi-layered and complex issue that took a great deal of time and coordination: The city of San Luis Obispo’s failure to adequately respond to St. Fratty’s Day in 2022, 2023 and 2024; the growth of “Halloweekend”, the 3-night neighborhood takeover by thousands of college-aged people primarily at fraternity houses throughout the neighborhoods; the related “fraternity problem” including the City’s failure to enforce existing fraternity CUPs; failure to adequately address the illegal fraternity houses within the city of SLO; the lack of consequences for extreme nuisance properties with a significant history of many ongoing noise citations at some fraternity operations; SLOPD’s potential lack of understanding of the noise ordinance and failing to enforce the noise ordinance for obviously loud parties; SLOPD dispatching SNAP students to known fraternities instead of sworn officers (the City requires SLOPD officers to respond to fraternities); SLOPD’s ‘policy’ as stated by two police officers to not shut down noisy parties after citing them and requiring the reporting party to make additional calls to dispatch for repeated responses by SLOPD; noise complaints made by the public repeatedly not appearing 2 on SLOPD’s dispatch logs; SLOPD police chief targeting certain members of the public who highlighted SLOPD’s lack of enforcement during a meeting, etc. There were multiple complaints filed, including one by my husband and me. I was the only person from my family interviewed by the grand jury and am aware of one other person who was interviewed for a separate complaint. That person and I have not discussed our interviews with one another. The grand jury asked me questions related to matters outside the scope of my complaint, so I presume those issues were raised in other complaints. During the investigation, the grand jury invited witnesses to voluntarily testify, and each witness was sworn to confidentiality until the report was released in June. Because of the confidential nature, the City could not have known the scope of the grand jury’s investigation, which included a multitude of issues aside from illegal street parties during St. Fratty’s Day and Halloweekend. Although the City was not aware of the full extent of the grand jury’s investigation, in the City’s response memo to the grand jury report titled “Factual Problems with Grand Jury Report,” the City essentially claims it knew better than the grand jury about what information was pertinent to the grand jury’s investigation, and says the grand jury had “no need for additional City staff to divert scarce operational resources toward likely incomplete and/or duplicative appearances that would have been inefficient and operationally unsupportable based on the City’s understanding of the scope of inquiry…” The City also implies that the grand jury should have issued subpoenas for the testimony of the police officers whose testimony was requested by the grand jury but was blocked. An interview with the grand jury is typically less than one hour. The City’s implication that two officers did not have one hour available over the course of a multi-month investigation because of the City’s “scarce operational resources” is not credible. It’s also presumptuous for the City to claim that information sought by the officers’ testimony would have been “incomplete and/or duplicative” that would have been “inefficient and operationally unsupportable”. The City did not know the full scope of the grand jury’s investigation. The problems outlined in the grand jury report were not a surprise to the City. I have been emailing the City and SLOPD about these issues since the fall of 2021. I discussed them with the former City 3 Manager and Code Enforcement in 2022 when several fraternities began illegally operating near our home, including next door, directly across the street, and many others within a block from our home. I filed a police report in early 2023, when I was continuously cyberstalked and harassed by a fraternity member living next door, beginning within hours of the fraternity receiving a noise citation. (SLOPD did not investigate the case, falsely claimed in the news that I requested it not be investigated, then when my emails proved otherwise, SLOPD added a supplemental report to my report two years later that said they were not able to get a warrant for the suspect’s computer.) In fall 2023, I met with the Community Development Director and Code Enforcement Supervisor and provided a large report with documentation of every fraternity location. For your reference, the Planning Commission was sent a copy of that report on 6/10/2024 as an attachment to an email with the subject line “Planning Commission, 6/12/2024, 1264 Foothill Fraternity Use Permit”. Therefore, you have a copy of the report. The “Factual Problems” in the City’s response to the grand jury report illustrates the City’s desire to control the narrative, convolute the issues, and focus on things that are not material to the core findings of the investigation. The City nitpicks the grand jury’s wording, such as objecting to the reference of San Luis Obispo as “a quaint town with a rich history”. It is disrespectful to the 19 impartial jurors who volunteered a year of their time to serve on the grand jury and were tasked with a complex investigation related to operations within the City of San Luis Obispo, knowing nothing more than the information provided to them, mostly by the City itself, and the jurors’ firsthand experiences visiting the neighborhood and researching the issue. The Grand Jury Investigation of the City of San Luis Obispo Although the grand jury could not complete its investigation into some of the actions by the San Luis Obispo Police Department because SLOPD leadership blocked the testimony of two officers (Finding 6), the Grand Jury was able to complete its investigation of the other matters by, among other things: • Interviewing 15 people, primarily City staff members. • Reviewing documentation including videos and statements made by City staff and SLOPD leadership during City Council meetings, Planning Commission hearings, and Student Community Liaison Committee (SCLC) meetings. • Attending some of those meetings in person (I recognized some jurors at meetings I attended after I was interviewed). • Visiting the neighborhoods near Cal Poly’s campus during weekends. • Reviewing a large quantity of documentation, including “thousands of documents” provided by the City, according to the City Manager. Using the information provided to them, the grand jurors did their best to make sense of these complex issues and condense the information into a relatively short report with 6 findings and 7 recommendations. The Planning Commission is responsible for matters relating to CUPs for Cal Poly’s fraternities located in the city. Finding 4 of the grand jury report states: 4 “The city has failed to consistently enforce CUPs such as the requirements for an annual list of parties and events, notification to neighbors, and parking plans. Strict enforcement of these conditions would contribute to a reduction of the disturbances in the neighborhoods.” Therefore, the grand jury made Recommendation 6, below, and requested the Planning Commission to respond in coordination with the City Manager: “The SLO City Manager and the Planning Commission should move toward adopting more uniform conditions for CUPs and enforcement of existing requirements. Due to the time span (1971-2024) in which these CUPs were approved, the requirements are inconsistent. The City should consider using future CUP violations to determine if it is appropriate to revise the conditions to make them more relevant for today’s environment. This may require consideration of additional code enforcement staff or alternative work schedules.” Planning Commission’s Role So Far Recommendation to the City to coordinate with San Luis Obispo Police Department The Planning Commission first became aware of the “fraternity problem” in June 2024 when correspondence was sent prior to a hearing for approval of a CUP for Lambda Chi Alpha. During the hearing on 6/12/2024, Commissioners recommended to City Community Development staff that the City ensure that Code Enforcement and SLOPD communicate information with one another about matters related to fraternities. Unfortunately, that has not happened. SLOPD leadership has said it does not enforce the conditions of CUPs but defers to Code Enforcement. But Code Enforcement does not work weekends or evenings and therefore does not respond to reported fraternity-related events, which are primarily during those time periods. SLOPD officers and Dispatch do not have a database with addresses that have been identified as illegal fraternity operations by Code Enforcement to inform the responses to those addresses when noisy party complaints are called in. SLOPD is required to respond to documented fraternity houses, not SNAP. Unfortunately, SLOPD dispatch continues to send SNAP students to documented illegal fraternity houses with large events, including the main chapter houses of multiple fraternities. SNAP cannot issue noise citations so if there is a loud party, they sometimes issue a $0 fine warning called a disturbance advisement card or DAC but often dismiss loud parties as negative violations. It is intimidating for these SNAP students to confront a large group of fraternity members who are not happy to have their party disturbed. On several occasions, I have witnessed SNAP students respond to a loud fraternity party near our home and walk away without citing it. SNAP students have told me directly that they don’t want to respond to fraternities. This information has repeatedly been relayed to SLOPD leadership, but nothing has changed. SLOPD is not dispatched to a noisy party complaint until after the property receives a DAC, and even then, sometimes SLOPD dispatch sends SNAP for a second complaint at a later date, which means there are no consequences because SNAP cannot issue a noise citation with a fine. 5 There are many illegal fraternity properties with multiple addresses on a single parcel. In those cases, only one address gets a DAC warning. When the fraternity has another noisy party, they receive another DAC warning at the different address on the same property/parcel, and so on, until they finally move up to getting a noise citation. This is a common practice for illegal fraternity houses with multiple addresses on one property/parcel, to avoid getting citations. A DAC warning is given to each individual address before it escalates to a citation, even though the same fraternity occupies the entire property. Some examples are Phi Kappa Psi at 1271 A & B, 1273, 1275 Stafford; Theta Chi at 496 Kentucky & 1350 Stafford; Alpha Epsilon Pi at 331 Hathway A, B, C, D; Kappa Sigma at 281 & 281 ½ Hathway, Phi Sigma Kappa at 348 & 350 Hathway; Alpha Sigma Phi at 1218 & 1220 Bond; Theta Chi at 248 & 250 Grand. This problem was pointed out to the City, with documentation of SLOPD’s noise calls illustrating the trend, but nothing has changed. This should be rectified so that documented fraternities with multiple addresses on a single parcel are not eligible for separate DAC warnings and then separate noise citations at various addresses on the same parcel. The noise citations should be cumulative, against the entire property, when it is known to be occupied by a fraternity. Finally, some of the addresses of documented illegal fraternity operations have been allowed to clear their citation history through SLOPD’s “Early Removal Program” even though recognized fraternities are not allowed to clear their citation history through that program. One example is 348/350 Hathway, below. This allows a fraternity with multiple citations that potentially cost $1000 to the fraternity members and $1000 to the property owner for each violation, to erase the citation history and start over with a response from SNAP and a $0 fine warning or DAC, then progressively increasing citation fines for subsequent violations. Multiple illegal fraternity properties have cleared their citation history through SLOPD using this program even though they continue to be the exact same fraternity year after year. “Early Removal” is not a deterrent and enables fraternities that receive ongoing noise citations, and property owners who knowingly lease their properties to fraternities in R1 and R2 neighborhoods, to escape consequential fines for their continual disturbances to the neighborhood. 6 The City Cites Planning Commission’s Revocation of CUPs as Evidence of Enforcement In the City’s 27-page response to the grand jury report, the City says it has enforced its zoning laws by citing the Planning Commission’s revocation of some fraternity CUPs. For clarification: 7 1. The CUP revocations are very recent and initially, on May 28,2025, the City recommended approval the CUP for Delta Chi and Sigma Nu. The City did not even have Draft Resolutions prepared for the revocations of both CUPs which caused a delay for revocation until the Resolutions could be prepared and approved at the following Planning Commission meeting on June 11 , 2025. 2. The City never re-reviewed any fraternity CUP until residents filed multiple complaints with Community Development regarding a fraternity’s CUP. In February 2024, a complaint was filed about Alpha Epsilon Pi, citing six noise citations including two unruly gatherings in the previous 10 months. The City did not act and AEPi continued to host loud parties and rack up another four noise citations before the end of the school year. In June 2024, another complaint was filed with Community Development citing an additional four noise citations since the previous complaint was filed in February. Most of these parties listed 100 people, which far exceeded the maximum occupancy of 25 people allowed by the CUP. The residents continued to contact the City to ask what was being done and ask when the fraternity’s CUP would be reviewed, pointing out that there seemed to be space on the Planning Commission’s agenda because multiple meetings had been cancelled. The City finally scheduled a hearing for re-review on 11/13/2024. Before last year, the City’s fraternity CUPs included a condition that allowed City staff or a resident to file a written complaint to have the CUPs re-reviewed or revoked based on a noise citation or other violation. The City never requested review of a CUP even though every fraternity with a CUP had a history of multiple ongoing noise citations. Repeated noise citations also showed large parties that violated the maximum occupancy listed in the CUPs. The City did not monitor the situation and there was no coordination between Community Development and SLOPD. SLOPD knew where the fraternity houses were, including permitted houses and many operating illegally within the neighborhoods. SLOPD did not communicate that information to Code Enforcement. Code Enforcement never reached out to SLOPD for the noise history, citations, or notation of the number of attendees on noise citations at the permitted fraternity properties for comparison and compliance with their CUPs. Even after documentation was given to the City that showed multiple violations of the CUPs conditions for all fraternities with CUPs, no action was taken by the City. The City never brought any CUPs to the Planning Commission for re-review or revocation until residents filed a complaint in February 2024, then another complaint in June 2024, and emailed and pestered the City until the matter was finally addressed nine months after the initial complaint was made. The City claims it has made efforts to solve the problem when it was the residents and their non- stop persistence that actually compelled the CUPs to be re-reviewed. Once the Planning Commission was aware of the issue, it recognized the problems and attempted to solve them by implementing consequences, such as revocation of CUPs, and requesting the City convene a forum with Cal Poly, Greek Life, the neighborhood residents and the City. Aside from the 8 recognition by the Planning Commissioners, the overall problem with fraternities has not been adequately addressed by the City and the problem has been allowed to continue to grow. More residents have been forced to leave the neighborhood because the conditions do not allow people to rest, sleep, or have the quiet enjoyment of their property. Some college students won’t live in the neighborhood because the nature of the non-stop fraternity parties makes it impossible to study, sleep, and live peacefully. The City Has Not Followed Planning Commission’s Directive Regarding CUP On 11/13/2024, the Planning Commission held a hearing for a re-review of Alpha Epsilon Pi’s CUP, according to complaints filed by residents in February and June 2024. During the hearing, the Commissioners spent a long time going over the revised CUP conditions with City staff and asked for clarification about whether a noise violation is a “public nuisance” according to one of the conditions. The Commissioners were concerned about one of the conditions that allowed three violations within a year, which they said seemed too excessive before a fraternity was brought back for re-review. The Commissioners asked for clarification about a condition that was included in the CUP which would bring about a review for a single noise citation if it was considered a public nuisance. The City staff said that a noise violation is considered a public nuisance (it is defined as such in the Municipal Code) and therefore, the fraternity would be brought back to the Planning Commission if it received another noise citation. At the end of the hearing, a Commissioner issued a stern warning to the Alpha Epsilon Pi fraternity members about the consequences of a single noise citation, and that they would be back before the Planning Commission should that occur. On Wednesday, 4/16/2025, Alpha Epsilon Pi received a noise citation with 150 people listed at the party, cleared by SLOPD at 10:55 P.M. The CUP limits max occupancy to 25 for any event so that party had six times the maximum number of people allowed. Two days later, on Friday 4/18/2025, the fraternity received a second noise citation with 100 people listed at the party. 9 The City, including Community Development, was made aware of the violations of the conditions of the CUP and reminded of the directive from the Planning Commission at the hearing on 11/13/2024, regarding the public nuisance condition that would bring the fraternity back to the Planning Commission after one noise citation. However, Community Development did not and has not taken any action to have Alpha Epsilon Pi’s CUP re-reviewed. After Alpha Epsilon Pi received its second noise citation, it began hosting fraternity events at its illegal fraternity location at 331 Hathway Ave, directly next door to its main chapter house at 280 California Blvd. This was likely done to avoid getting a third noise citation at their permitted house and bears out the Planning Commissioners’ statements and concerns that it is problematic to allow three citations before the CUP is re-reviewed. The City has identified 331 Hathway Ave as an illegal fraternity house and issued a Notice of Violation for illegal fraternity operation at the property. Still, AEPi fraternity events are advertised and continue to be held at 331 Hathway Ave. 10 On May 25, 2025, AEPi hosted a large daytime raging party also known as a “dayge” at 331 Hathway and received a noise citation for a party of 100+ people. Many college-aged females were recorded on our home video surveillance walking down Fredericks Street toward the fraternity and some said they were going to AEPi’s dayge, therefore it was apparent that it was a fraternity-related event. The person who received the citation is a member of AEPi. As mentioned, Code Enforcement has already documented that 331 Hathway Ave is an illegal location for the fraternity for AEPi. Nothing has happened to hold Alpha Epsilon Pi accountable for violating the conditions of its CUP with extremely large, loud parties that received noise citations, or continuing to operate illegally at 331 Hathway Ave. A complaint was filed for the illegal fraternity event at 331 Hathway on 5/25/2025 and it was dismissed by Code Enforcement staff as “unable to verify”. The City’s Response to Illegal Fraternity Operations The same illegal fraternities continue to operate as they have for several years, and more were added to the R1 and R2 neighborhoods each year for the past several years. Code Enforcement does not go to verify the fraternity events reported at illegal fraternity houses because the events are usually on weekends and Code Enforcement officers don’t work weekends. There was one occasion in January 2025, after the City became aware of the Grand Jury’s investigation, that Code Enforcement staff worked after-hours to respond to reported illegal fraternity events. According to the grand jury report, Code Enforcement cited 12 illegal fraternity houses on that occasion. Despite these citations, the illegal fraternities have continued to operate at those addresses. Still, the effort proves that proactive enforcement on weekends does work to identify and cite illegal fraternity operations. The City claims they are enforcing the Municipal Code because Community Development has issued multiple Notices of Violation and Advisory Letters to property owners where illegal fraternity operations are happening. However, those notifications have not compelled the property owners or fraternity members to cease fraternity operations at those locations. Nothing has changed since this problem was first brought to the City’s attention four years ago except more illegal fraternities have been established in the R1 and R2 neighborhoods that continually hold illegal fraternity-related events. Fraternity events are distinctly identifiable because they follow Cal Poly’s Event Registration Policy, with guards wearing ‘security’ or construction vests at the front doors, checking in guests on laptops. There 11 are usually a large number of female guests often dressed similarly in themed costumes or the same color, etc. for sorority exchanges/parties at the fraternity houses. Sometimes there are banners. Complaints about illegal fraternity operations are routinely dismissed by Code Enforcement as ‘unable to verify’ or ‘unfounded’, even though the fraternity events took place at the reported fraternity addresses on the date and time reported. This is because Code Enforcement officers don’t work on evenings or weekends, when fraternity events happen, so those that are reported are not cited. Also, the City employee who is primarily responsible for handling the fraternity was using an incorrect and standard of proof of “beyond a reasonable doubt”, therefore was dismissing complaints unless the fraternity admitted to holding the event. The actual standard of proof required is the much lower standard of a “preponderance of the evidence”, which means it is more likely than not. Most complaints met this standard, with photographic evidence and social media posts by the fraternities showing illegal events at the fraternity houses, but were dismissed by the City. This staff member was hired about 1 ½ years ago and has handled the fraternity problem throughout that time. The Community Development Director acknowledged that the code enforcement officer should be using the lowest standard of proof necessary, which merely needs to tip the scale to show that it is more likely than not that the event held was a fraternity-related event. The Community Development Director indicated that training would be provided to the code enforcement officer so that he understood the actual proof required. However, he has continued to dismiss fraternity-related events as ‘unable to verify’ or ‘unfounded’ despite the evidence provided. Unless code enforcement officers are working weekends and evenings to confirm fraternity events within the residential neighborhoods, the problem will not be solved. Therefore, in accordance with the grand jury’s recommendation, the City should have code enforcement staff work evenings and weekends to confirm fraternity events at known and/or reported fraternity houses Additionally, the most feasible way to verify the addresses of the illegal fraternity operations is to compel Cal Poly to disclose the addresses. Fraternities are required to register each of their events 5- 10 days beforehand with Cal Poly’s Greek Life staff, and those events are “sanctioned” by Cal Poly beforehand. The events are listed in Cal Poly’s annual AB 524 report as “sanctioned events”. A screenshot from a portion of Cal Poly’s most recent AB 524 report is below: 12 The City claims it submitted a public records request to Cal Poly for the addresses where fraternity- related events are held, and Cal Poly refused to release the addresses. However, those addresses are not protected by any exemption under the California Public Records Act. Therefore, the City can ask for a judge to compel Cal Poly to release the publicly disclosable information to the City and the public. So far, the City has not been willing to hold Cal Poly accountable for the illegal fraternity operations and the damage they have caused to the neighborhood. Cal Poly claims it is not responsible because the university does not have jurisdiction over the city, and it is up to the City to enforce its laws. Meanwhile, the problem remains unsolved. Existing Fraternity Conditional Use Permits Community Development recently realized that the CUP for 1292 Foothill Blvd and 123, 135, 137 & 175 Crandall Way is not valid because it was based on an older proposed project that was never completed. Therefore, there are currently only three CUPs for fraternities within the city of San Luis Obispo and two of them are tenuous because they have had multiple violations of their CUPs. 1. Alpha Epsilon Pi at 280 California Blvd 2. Lambda Chi Alpha at 1264 Foothill Blvd & 1241, 1243, 1249 & 1251 Monte Vista Place 13 3. Phi Kappa Psi at 1335 Foothill Blvd Alpha Epsilon Pi Alpha Epsilon Pi was covered already, above, and has violated the conditions of its CUP without consequences, while also holding events at its illegal fraternity location at 331 Hathway Ave. The fraternity has 133 members according to Cal Poly’s last AB 524 report. Lambda Chi Alpha Lambda Chi Alpha’s CUP was approved by the City Council on 10/15/2024. By 5/31/2025, the fraternity had received five noise citations during the 2024-2025 academic year including three noise citations since its CUP was approved on 10/15/2025, which automatically triggers a re-review. The fraternity has about 137 members according to Cal Poly’s last AB 524 report. i The noise citation on 5/31/2025 was for a dayge with 200 people listed. This is over four times the maximum occupancy allowed of 48 people for any event at the property. According to the Code Enforcement Supervisor, John Mezzapesa, Lambda Chi Alpha’s CUP will be brought back to the Planning Commission for re-review or revocation in the fall. The fraternity also has documented illegal fraternity houses that hold fraternity-related events at 171 Orange, 12 Hathway, 253 Albert, 278 Albert, 285 Chaplin, and 178 Chaplin. Some have a significant history of noise complaints to SLOPD and noise citations, with documentation of ongoing fraternity events advertised on the fraternity’s social media, but the City has not acted to shut them down. Therefore, they continue to hold fraternity-related events. Phi Kappa Psi The fraternity CUP is outdated and should be updated to remove unnecessary information, bring the conditions in line with current laws, and ensure the conditions cover the problems that have been brought to light over the past few years. I have attached the original CUP to this email. 14 Conditions of the CUP limit occupancy to 8 people. Meetings or gatherings are limited to a maximum of 11 people from 10 p.m. to 7 a.m. and 17 people from 7 a.m. to 10 p.m. It also requires a minimum of 6 parking spaces on site “maintained at all times”. A condition allows the CUP to be referred to the Planning Commission with receipt of a substantiated written complaint from any resident, Code Enforcement Officer, Police Department employee, or Cal Poly employee, when there is a verifiable violation of the CUP or City regulations. This condition should be included in every CUP. The fraternity has 82 members according to Cal Poly’s last AB 524 report. In 2023, I provided a report to Community Development and Code Enforcement with a list of the noise complaints for every fraternity. During nine months (June 2022 to March 2023) Phi Kappa Psi had six noise complaints, between 10:25 pm to 1:05 a.m., and four resulted in citations at 1335 Foothill, as noted in my 2023 report, below. No action was taken by the City to re-review Phi Kappa Psi’s CUP. During the last academic year (2024-2025), there were two noise citations at 1335 Foothill. Most of Phi Kappa Psi’s events are held at its illegal fraternity locations at 237 Albert, 346 Grand, 1740 Fredericks, 1271, 1273 and 1275 Stafford, which have a significant number of noise complaints, and 1276 Bond, which was observed by Code Enforcement as holding a rush event in January 2025 and has multiple noise complaints. Fraternity events, including rush recruitment, have been advertised at these addresses. Current Fraternities at Cal Poly Despite only three fraternity CUPs in the City, there are currently 19 fraternities at Cal Poly, and a 20th was approved to join Cal Poly Greek Life in Fall 2026. These 19 fraternities have active memberships and routinely host events at their main chapter houses and satellite houses. The City requires a CUP for a fraternity to hold any fraternity-related event. As noted, the CUPs have restrictive maximum occupancy limitations for gatherings, which are often impossible to meet for a standard fraternity event, including rush and sorority exchanges. It is illegal for them to hold any fraternity-related events within neighborhoods in the City, therefore, 16 of Cal Poly’s fraternities without CUPs cannot legally hold a fraternity-related event in the City’s neighborhoods. Many of the main chapter houses for those 16 fraternities are in R1 and R2 neighborhoods, and dozens of satellite houses that hold fraternity events are also in those neighborhoods. The City has told Cal Poly and Greek Life that it is illegal to hold fraternity-related events in the neighborhoods, but the fraternities hold them anyway. They usually get away without any consequences because there isn’t 15 coordination between SLOPD and Code Enforcement, and/or complaints for illegal fraternity events are not followed up on and/or are dismissed by the City. The fraternities and the address of the main chapter house are listed below: 1. Alpha Epsilon Pi 280 California Blvd – CUP at least 2 recent noise citations 2. Alpha Gamma Rho 190 California Blvd (R4) 3. Alpha Sigma Phi 1218/1220 Bond Street (R1) 4. Beta Theta Pi 1327 Foothill Blvd (R4) 5. Delta Chi 1236 Monte Vista Pl (R4) 6. Delta Sigma Phi 1684/1688 Mill Street (R2) 7. Delta Upsilon 720 Foothill Blvd (R4) 8. Kappa Sigma 281 Hathway Avenue (R1) 9. Lambda Chi Alpha 1264 Foothill Blvd – CUP to be re-reviewed soon 10. Phi Delta Theta 260 Chaplin Lane (R1) 11. Phi Gamma Delta (FIJI) 1237 Fredericks Street (R2) 12. Phi Kappa Psi 1335 Foothill Blvd - CUP 13. Phi Sigma Kappa 348/350 Hathway Avenue (R2) 14. Pi Kappa Phi 740 Foothill (County) & 66 Rafael Ln (R1) 15. Sigma Nu 1304 Foothill Blvd (R4) 16. Sigma Phi Epsilon 2090 Hays Street (R1) 17. Sigma Pi 1525 Slack Street (R1) 18. Theta Chi 1844 McCollum & 250 Grand - properties share backyards (R1) 19. Zeta Beta Tau 654 Graves Avenue (R4) 20. Pi Kappa Alpha (PIKE) “unofficially” at 138 Orange (R1) – will re-join Cal Poly Fall 2026 I urge you to take the opportunity to drive by those addresses, especially in the R1 and R2 neighborhoods, to see what they look like now versus when the fraternity members return next month and they are overrun with cars, beer pong/dye tables, trash, etc. Since there is an extremely limited number of fraternities with CUPs, now is the ideal time for the Planning Commission to adopt a uniform template for CUPs, with an outline of conditions, as recommended by the grand jury. A unform template would provide consistent expectations to Cal Poly’s Greek Life for fraternity operations within the city. The occupancy limitations would depend on the size of each fraternity property. One condition missing from recent CUPs is that the “CUP can be referred to the Planning Commission with receipt of substantiated written complaints from any resident or City employee, which includes information supporting a conclusion that a violation of the CUP or City ordinances or regulations has occurred.” This should be included in the updated template for all fraternity CUPs especially because it seems the “public nuisance” condition related to noise violations is not being utilized by Community Development, and a fraternity should not be allowed to get three noise citations within a year before the CUP is re-reviewed. It is important to include the condition above to ensure a CUP can be re-reviewed with a substantiated written complaint. The re-review should occur withing a reasonable amount of time, such as within 45- 60 days of the complaint. 16 There should also be a uniform policy for enforcement of the conditions of CUPs with regular communication between SLOPD and Code Enforcement, overseen by the City Manager. • SLOPD should have a list of documented fraternity houses, both legal and illegal properties, from Code Enforcement and the list should be updated regularly, not less than every 6 months. • Each of the property addresses of all documented fraternities – legal and illegal – should be in SLOPD’s database and SNAP should not be dispatched to those locations. • When a noise complaint or citation is received by SLOPD at any of the documented fraternity addresses – legal and illegal - Code Enforcement should be notified. • Documented Greek houses – legal and illegal - should not be allowed to wipe their citation history clean through SLOPD’s Early Removal Program. • Documented Greek houses – legal and illegal - should not be allowed to register parties through SLOPD to avoid response from SLOPD for noisy party complaints. • The terms of a CUP should be included in SLOPD’s database, such as the maximum occupancy at the property, and referenced by officers during response to noise complaints. To effectively address the ongoing issues with fraternities operating both legally and illegally within the city, Code Enforcement staff must be scheduled to work alternative hours, including evenings and weekends, as that is when most fraternity events occur. The City must hire an additional code enforcement officer, even if on a yearly contract basis, to specifically focus on the unique challenges posed by fraternity operations, ensuring compliance with the City’s zoning laws. The problem needs immediate attention to stop the severe damage caused by the ongoing, documented disruptions of Cal Poly’s Greek life to the City’s neighborhoods, outlined in the grand jury report, news articles, and an Editorial by The Tribune Editorial Board. Without the addition of another code enforcement officer, this issue is unlikely to be resolved, and the incredibly difficult and untenable living conditions will continue within the residential neighborhoods Given its scope and complexity, this matter requires the dedicated attention of a staff member as soon as possible for a proper and lasting solution. This issue is a “need” versus a “want” because it directly affects public safety. The fabric of the neighborhood has been drastically affected, and people are being forced to move away. The City has said it would cost approximately $100,000 for staffing an additional code enforcement staff member or contract employee. There is money in the FY 2025-2027 budget that could be reallocated from various “wants” to cover this need, to prevent the problem being allowed to continue to grow, as it has for the past four years. This issue cannot continue to be kicked down the road. In some areas, universities share the costs of such enforcement efforts, which could be a potential solution here, however if Cal Poly refuses to contribute, the City must find funding for a dedicated staff member to handle the Greek life issue within the city limits, including working weekends. Annual Noisy Party Calls to SLOPD / How Many Are at Fraternities? In the “Factual Problems with Grand Jury Report,” the City claims that noise calls have been reduced by 50% over the past 10 years. 17 Below is a chart that shows the number of annual calls to SLOPD for noisy parties over the past 10 years, which have not been reduced by 50%. The numbers were taken from a report prepared by SLOPD. Last year, I began tracking the SLOPD weekend dispatch logs and found that a large number of the noisy party calls to SLOPD were for parties at addresses documented as fraternity houses addresses. Most of the fraternities are operating illegally in the R1 and R2 neighborhoods. I sent reports to the City Council to show the negative impact that fraternity operations are having on the City’s neighborhoods. I also wanted to highlight the excessive resources expended by SLOPD and the City to respond to the large numbers of fraternity calls, to process the DACs and citations, and to communicate with Cal Poly per City policy. Some of my reports sent to the Council showing calls during a weekend at documented fraternities are shown below. The bold font indicates the address is the main chapter house: 1779 1571 1483 1439 1228 1518 1417 1409 1408 1422 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Annual Noisy Party Calls to SLOPD 18 19 These are not standard college parties. When the noisy fraternity parties are cited, there are usually large groups of people (50-150) noted on the citations, which is self-reported by the person getting the citation. When I sent the noise reports to Council, I continually explained how my family was kept awake throughout the weekend by fraternity parties and their guests who scream as they pass by our home throughout the night. Sometimes I sent videos. The City has known about this problem since at least the fall of 2021 and it has become worse throughout that time. The grand jury was able to witness the neighborhood firsthand, and presumably that information was a consideration in their findings. Please support the grand jury’s recommendation: 1. Compile a template for Conditional Use Permits, with conditions that apply to all fraternity/Greek life. Only 3 fraternities have CUPs right now and one of those three is up for re-review because of multiple violations of its CUP. Sororities do not have parties with alcohol, so their chapter houses do not have the same impact on neighborhoods as fraternities. However, there is value in having consistency in every CUP. This would be a one-time exercise, and would bring all 20 CUPs up to today’s standard, with consistency, so the conditions are clear every year to everyone each year. 20% of Cal Poly students are involved in Greek Life. Every fall, SLOPD meets with Greek life. If the conditions of every CUP are the same (except for the maximum number of guests which depends on the size of each property) it would simplify the process, make the conditions easy to understand, and promote behavior consistent with the conditions in the CUPs. 2. Require Code Enforcement staff to work evenings and weekends, when the fraternity events are happening, so they can enforce the conditions of the CUPs and cite illegal fraternity operations as they did on one weekend in January 2025, where Code Enforcement cited 12 fraternities. Thus far, the City has not been proactive about enforcement and the problem has grown over the past four years to the point where it is not sustainable for those who need to be able to rest. 3. Convene a plan to hire a code enforcement officer to proactively enforce the Municipal Code related to illegal fraternity operations to turn the tide on this enormous problem that is spreading to other neighborhoods in the City, has made the peaceful enjoyment of one’s property impossible, and is driving residents out of the neighborhoods. Thank you for your consideration and for taking this problem seriously. I am extremely grateful to each of you for all your efforts. Sincerely, Kathie Walker Attachment: Phi Kappa Psi’s CUP 137 From:CityClerk Sent:Friday, August 22, 2025 10:14 AM To:kathie walker Subject:RE: Planning Commission Hearing re: Grand Jury Report BCC: Council All Hello, Thank you for your input, it has been sent to the Commissioners. It is now placed in the Planning Commission public archive for the August 27, 2025 Regular Meeting. City Clerk’s Office City Administration City Clerk's Office 990 Palm Street, San Luis Obispo, CA 93401-3218 From: kathie walker < Sent: Friday, August 22, 2025 9:52 AM To: Advisory Bodies <advisorybodies@slocity.org> Cc: E-mail Council Website <emailcouncil@slocity.org> Subject: Planning Commission Hearing re: Grand Jury Report Dear Planning Commissioners, After my husband and I read the City's response to the grand jury report, we lost hope and decided to move out of the neighborhood. The fraternities have made it impossible for my husband to get rest for work or for us to have peace in our lives from Thursday to Sunday. This has been an extremely painful decision and we are still struggling, as we move from our longtime home where we raised our sons. I put together a lot of background information that is relevant to the situation and have attached it to this email. I hope you will read it because it is all important. You, as planning commissioners, have been instrumental in making change and I am extremely thankful for that. Please take some time this weekend to read through the information provided. My husband and I are very busy moving and will likely not be at the meeting but hope you will read the information and consider everything as you make your recommendation. Thank you, Kathie Walker 138 From:kathie walker < Sent:Friday, August 22, 2025 9:52 AM To:Advisory Bodies Cc:E-mail Council Website Subject:Planning Commission Hearing re: Grand Jury Report Attachments:planning commission (1).pdf; Phi Kappa Psi Use Permit.pdf Dear Planning Commissioners, After my husband and I read the City's response to the grand jury report, we lost hope and decided to move out of the neighborhood. The fraternities have made it impossible for my husband to get rest for work or for us to have peace in our lives from Thursday to Sunday. This has been an extremely painful decision and we are still struggling, as we move from our longtime home where we raised our sons. I put together a lot of background information that is relevant to the situation and have attached it to this email. I hope you will read it because it is all important. You, as planning commissioners, have been instrumental in making change and I am extremely thankful for that. Please take some time this weekend to read through the information provided. My husband and I are very busy moving and will likely not be at the meeting but hope you will read the information and consider everything as you make your recommendation. Thank you, Kathie Walker 142 From:City of San Luis Obispo <communications@slocity.org> Sent:Friday, August 22, 2025 9:04 AM To:Meeks, Jason Subject:Planning Commission to Discuss Grand Jury Report View this email in your browser To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Planning Commission to Discuss Grand Jury Report Next Week The City’s Planning Commission will discuss the recent Grand Jury report related to town and gown at a public meeting on Aug. 27 at City Hall. Post Date: 08/21/2025 3:30 PM To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet. Interested community members are invited to attend an upcoming Planning Commission meeting to discuss the recent Grand Jury report on Town and Gown relations. The Grand Jury report, titled “Round & Round with Town & Gown,” discusses complaints from residents about neighborhood impacts related to fraternity housing near Cal Poly. The report contained several recommendations for the City of San Luis Obispo. The Planning Commission will specifically discuss the only recommendation directed to the commission. 143 Planning Commission Meeting Review Agenda Item August 27, 2025 at 6 p.m. City Hall, Council Chambers 990 Palm Street, San Luis Obispo, CA The Grand Jury published the report in June 2025 following an investigation into resident complaints alleging that City and Cal Poly officials were failing to enforce existing rules and municipal ordinances related to fraternities in San Luis Obispo neighborhoods near Cal Poly, that citizen complaints were ignored, and that neither took sufficient action to restore order. Prior to the report’s publication, several City senior staff and a Council Member testified before the Grand Jury and provided significant amounts of information in response to requests. Prior to the report’s release, the Grand Jury sent the City a draft to which the City replied with a 27-page memo listing factual concerns in the draft report. “We remain committed to providing a full and complete response to the report and ensuring that the public has accurate information,” said City Manager Whitney McDonald. “Anyone interested in the Planning Commission’s response to one recommendation in the report directed at it is encouraged to attend the August public meeting.” The City Manager, City Council, and City Planning Commission will respond to all the Grand Jury’s recommendations, as required, by September 19, 2025. More details and public input opportunities can be found at www.slocity.org/TownGown. 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Our mailing address is: City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 Add us to your address book 144 Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 145 From:Tway, Timothea (Timmi) Sent:Thursday, August 21, 2025 2:42 PM To:Harnett, Natalie; Scott, Rick Cc:McDonald, Whitney Subject:RE: Noise Complaints Thank you both! For what it’s worth, I think it would be worth seeing what a new map set would look like that JUST maps violations by address (so citations plus DACs). This would allow the council/public to see where actual violations are occurring as opposed to calls (which can be influenced by a number of factors, as we know). Thanks, Timmi From: Harnett, Natalie <nharnett@slocity.org> Sent: Thursday, August 21, 2025 2:31 PM To: Scott, Rick <rscott@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Rick, The next Ad Hoc meeting is on 9/4 and the report will be published on 9/9. I don’t think we necessarily need this ready by then, but it would be good to have in our back pocket by the Council meeting on 9/16. And yes, the idea would be to collect/track outcomes specific to the geo area. For example, it tells a story if there are 400 noise complaints on Chorro Street but no actual citations. We were hoping to see/use it as an additional layer, but depending on what your data set looks like, I think a new map would work too. Let me know what you think or if you have any questions. Thanks! Natalie From: Scott, Rick <rscott@slocity.org> Sent: Thursday, August 21, 2025 11:06 AM To: Harnett, Natalie <nharnett@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Natalie, I am so glad the maps were useful and provided value to the conversation and work of the ad hoc committee. I reviewed your request and have a few questions before we proceed. When is the next ad hoc meeting or when are you needed to have these revisions incorporated? If we are attempting to now track outcomes and not complaints, I’m not sure if this will be an additional layer or a new map since the maps right now already include all of that data, as it was aggregated to create the polygons. Yes to your last question, please send they type of questions to the police department and not GIS. 146 Thank you, Rick From: Harnett, Natalie <nharnett@slocity.org> Sent: Wednesday, August 20, 2025 4:48 PM To: Scott, Rick <rscott@slocity.org> Cc: McDonald, Whitney <WMcDonal@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Chief Scott, The Ad Hoc Grand Jury Committee met today and was super impressed by these maps. Do you know if it is possible to update the heat map to reflect the more granular data that you have included in the tables on the PDFs about the complaint type? For example, instead of just showing total calls over time, it could be really telling to see the number of actual noise citations and/or DACs in certain areas versus the calls that turned out to be negative violations. Do you know if that’s something you or your team could do, or would this be a better question to direct to GIS? Thank you, Natalie From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 1:56 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints I have a good update for the group. We and GIS are putting the final touches on an interactive dashboard which will allow you to work with the maps to explore your own data parameters. In addition, we are adding the “satellite” houses and also denoting the high-volume complaint calls (origination) location. Finally, I’ll provide Timmi the list of address we are using so your team can verify CUP’s for Whitney. In the meantime, here is the working draft dashboard. I will advise when the next iteration is complete. https://slocity.maps.arcgis.com/apps/dashboards/2b1af0027ee94ff98f7ffe9577b9ae35 Thank you, Rick From: Scott, Rick Sent: Tuesday, August 19, 2025 11:48 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints 147 Thank you Whitney. I will get you a list of those houses and possibly the CUP status. Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Tuesday, August 19, 2025 11:46 AM To: Scott, Rick <rscott@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Awesome, thank you!! Do you know if the fraternities identified in the maps are all approved frats with CUPs? From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 10:21 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, The GIS team did an amazing job pulling this together. Here is the requested information for the last four years. Maps should be viewed for generalized purposes only since they are not exact. The polygon may encompass a number of properties and it is not just one house/address. We were unable to plot where complaints are originating at this point since they are received in a variety of forms in our computer system. This will require more staff time to research each call to mine what data might exist. We can talk more about what information we do have now and how that might inform the discussion. Thank you, Rick From: Scott, Rick Sent: Thursday, August 14, 2025 8:02 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, I received confirmation that we should have noise heat maps to review by 8/19. However, there will be some difficulty in mapping the caller locations this quickly due to how this information is inputted into our system. Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Thursday, August 14, 2025 11:22 AM 148 To: Scott, Rick <rscott@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org> Subject: Noise Complaints Hi Rick and Timmi, I am hoping we can collect data for our grand jury report ad hoc committee about where noise complaints are occurring (for the committee’s information, not necessarily for sharing out publicly). Can you help put together the following:  Heat map showing where excessive noise is coming from (i.e. problem houses), including number of complaints/violations  Heat map showing where the complaints are originating (i.e. who is calling in the complaints), including number of complaints We could look at this over whatever time frame would be most helpful, but at least over the past 2-3 years. Our next committee meeting is August 20th, but I’m sure this would be too quick of a turnaround to pull this together. Could you let me know when we might be able to complete this? Thank you! Whitney Whitney McDonald pronouns (she/hers) City Manager City Administration 990 Palm, San Luis Obispo, CA 93401-3934 E WMcDonal@slocity.org T 805.781.7114 C 805.550.8349 slocity.org Stay connected with the City by signing up for e-notifications 153 From:Anderson, Kiersten N. Sent:Thursday, August 21, 2025 1:48 PM To:Service Theta Tau - Iota Zeta Cc:Grieshop, Amanda Subject:RE: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Sounds great, Hong! Please save the date for us and Amanda, our Public Art Coordinator, or I will be in touch with you as we draw closer to 11/15 (by mid-October) with final details. Thank you for your willingness to serve with the City of SLO, Kiersten From: Service Theta Tau - Iota Zeta <service.thetatauslo@gmail.com> Sent: Thursday, August 21, 2025 1:30 PM To: Anderson, Kiersten N. <knanders@slocity.org> Subject: Re: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hi Kiersten, Yes, I will try my best to get a final head count and the waivers in as per your request. Thank you again for the help and opportunity! Best, Hong Dang (she/her/hers) Service Chair Theta Tau - Iota Zeta Chapter California Polytechnic State University - San Luis Obispo On Thu, Aug 21, 2025 at 11:47 AM Anderson, Kiersten N. <knanders@slocity.org> wrote: Hi Hong, Glad to know that 11/15 AM works for your group – thank you! The volunteer tasks will be completed near C.L. Smith (1375 Balboa St, San Luis Obispo, CA 93405) and the exact meeting location will be either at this site or the Parks and Recreation office (1341 Nipomo St.); the Public Art Coordinator will relay this and more details like what to wear, bring, expect, etc. Meeting time will be for 3 hours; most likely 9 AM to Noon. Would it be possible to receive a final head count and have all members who will be serving complete the group waiver at least 10 days before 11/15? 154 Thank you, Kiersten From: Service Theta Tau - Iota Zeta <service.thetatauslo@gmail.com> Sent: Thursday, August 21, 2025 9:18 AM To: Anderson, Kiersten N. <knanders@slocity.org> Subject: Re: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hi, My apologies! I was looking at the wrong month on my end. This event will work perfectly! Thank you so much again. When should I be expecting further information such as the exact location and meeting time? Best, Hong On Thu, Aug 21, 2025 at 7:59 AM Anderson, Kiersten N. <knanders@slocity.org> wrote: Hi Hong, 11/15 is a Saturday (weekend) and I was going off the dates you listed in your email from August 8. 뇤눎눐눑눒눏 Can you let me know if 11/15 will not work? Thank you, Kiersten From: Service Theta Tau - Iota Zeta <service.thetatauslo@gmail.com> Sent: Thursday, August 21, 2025 1:53 AM To: Anderson, Kiersten N. <knanders@slocity.org> Subject: Re: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hi! 155 Unfortunately, I do not think my group would be available on a weekday as we are attending classes that week. I’d love to organize a small group, but I do not think it will be plausible to gather members during a weekday for such a large timeframe. Thank you so much for the outreach! If there is anything else that we can help with, I would love to coordinate! Best, Hong On Tue, Aug 19, 2025 at 3:38 PM Anderson, Kiersten N. <knanders@slocity.org> wrote: Hi Hong, Good news – the City’s Public Art Program would greatly benefit from the members’ help on 11/15; please see details below and let me know if you’d like to move forward and we can lock you in. I would love to work with the group on November 15th clearing the weeds from this walkway near C. L Smith and scraping and washing the walls of the walkway space. This is in preparation for a community mural that will be installed in January 2026. The photo below was taken last year. Currently there are weeds in the walkway and some vines along the walls. 156 157 7-10 volunteers would be needed for 3 hours with physical capability for squatting, up and down movements, and lots of “wash on, wash off” sort of upper body movements. The City will provide tools and necessary cleaning supplies. Thank you and looking forward to hearing from you, Kiersten From: Service Theta Tau - Iota Zeta <service.thetatauslo@gmail.com> Sent: Friday, August 15, 2025 6:19 PM To: Anderson, Kiersten N. <knanders@slocity.org> Subject: Re: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hi Kiersten, I would love to have everything finalized by September 12th, if that works for you. We technically aren’t on a strict deadline but I would like to get a schedule out to my members by the end of September. Thank you, Hong On Fri, Aug 15, 2025 at 3:48 PM Anderson, Kiersten N. <knanders@slocity.org> wrote: Hi Hong, Thank you and confirming that I’m in touch with City colleagues to see if any of the dates you’re available meet City availability for a 3-4 hour AM project. By when are you hoping to lock something in – I don’t want to hold you up. 뇤눎눐눑눒눏 Thank you, 158 Kiersten From: Service Theta Tau - Iota Zeta <service.thetatauslo@gmail.com> Sent: Friday, August 8, 2025 9:19 PM To: Anderson, Kiersten N. <knanders@slocity.org> Subject: Re: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hello! I apologize for my untimely response, I wanted to get all of our logistics in order before communicating with you. While, yes, we are looking for a single service day, it is unfortunate that 10/4 will not work for us. I apologize for misleading you in my previous email, but it looks like that date has been reserved for another event and our members will be unavailable to offer service on that Saturday. I was wondering if the 11th, 25th, or even November 1st, 8th, or 15th would work for you? As for other information, thank you so much for the detailed explanation! Once again, we are looking to just have a single service day, so it would be greatly appreciated if you could send any necessary forms to me. Best, Hong Dang (she/her/hers) Service Chair Theta Tau - Iota Zeta Chapter California Polytechnic State University - San Luis Obispo On Wed, Aug 6, 2025 at 10:55 AM Anderson, Kiersten N. <knanders@slocity.org> wrote: Hi Hong, Thank you for your interest in having Theta Tau volunteer with the City of San Luis Obispo; we welcome you! 뇤눎눐눑눒눏 If I’m understanding your message correctly, it looks like you’re looking to serve for a single day (vs. ongoing and recurring), yes? If so, and a Saturday AM starting on/after 10/4 is best, I’ll put the word out to my City colleagues to see what opportunities exist that are not listed on Engage SLO, the City’s volunteer portal. To answer your questions,  If this is just for a single day of service, we’ll have group members complete a group waiver before volunteering (I can email this to you and you can arrange for all to complete) 159  If you’re looking for a regular service opportunity like park or pathway adoptions, even quarterly per se, we’d have members register on Engage SLO. I can provide you with more information if that’s the route you’ll be going. Some examples of single days of service include:  Community Garden Service Days  Open space trail building and maintenance with Rangers  Tree planting  Creek cleanups  Downtown beautification Not all will be available as service days are informed by staff needs and availability, but once I learn a bit more from you, I’ll see what is and we can coordinate. Give me a ring if easier to chat through anything, otherwise, email is great for me, Kiersten 805-858-0771 From: Volunteer Communications <volunteer@slocity.org> Sent: Tuesday, August 5, 2025 10:24 AM To: Anderson, Kiersten N. <knanders@slocity.org> Subject: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch From: Service Theta Tau - Iota Zeta <service.thetatauslo@gmail.com> Sent: Friday, August 1, 2025 11:03 PM To: Volunteer Communications <volunteer@slocity.org> Subject: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hello! To whom it may concern, my name is Hong Dang. I am the current Service coordinator for Theta Tau, a professional co ed engineering fraternity at Cal Poly. My group and I are extremely interested in volunteering with you! Theta Tau may bring in a group that may range around 7-10 members. I am reaching out to see if there is a possible date to accommodate our group, as it is not listed anywhere publicly. The best days that would work for 160 our group would be any Saturday (starting October 1st), and we would prefer the time to be in the morning, as it is the most suitable for all our busy members. We would love to help your organization grow and prosper! I've also read through the PDF provided through the SLOcity website and had a few extra questions: Should my members provide anything besides their basic contact information and emergency contact? Or should I just have them sign up via SLOcity? If we do sign up via SLOcity, should I be expecting an email or text connecting us to our Site Leader with meet-up information? I am looking forward to hearing from you! Best, Hong Dang (she/her/hers) Service Chair Theta Tau - Iota Zeta Chapter California Polytechnic State University - San Luis Obispo 180 From:Harnett, Natalie Sent:Wednesday, August 20, 2025 4:48 PM To:Scott, Rick Cc:McDonald, Whitney; Tway, Timothea (Timmi) Subject:RE: Noise Complaints Attachments:Noise Heat Map 2021-2025.pdf Hi Chief Scott, The Ad Hoc Grand Jury Committee met today and was super impressed by these maps. Do you know if it is possible to update the heat map to reflect the more granular data that you have included in the tables on the PDFs about the complaint type? For example, instead of just showing total calls over time, it could be really telling to see the number of actual noise citations and/or DACs in certain areas versus the calls that turned out to be negative violations. Do you know if that’s something you or your team could do, or would this be a better question to direct to GIS? Thank you, Natalie From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 1:56 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints I have a good update for the group. We and GIS are putting the final touches on an interactive dashboard which will allow you to work with the maps to explore your own data parameters. In addition, we are adding the “satellite” houses and also denoting the high-volume complaint calls (origination) location. Finally, I’ll provide Timmi the list of address we are using so your team can verify CUP’s for Whitney. In the meantime, here is the working draft dashboard. I will advise when the next iteration is complete. https://slocity.maps.arcgis.com/apps/dashboards/2b1af0027ee94ff98f7ffe9577b9ae35 Thank you, Rick From: Scott, Rick Sent: Tuesday, August 19, 2025 11:48 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Thank you Whitney. I will get you a list of those houses and possibly the CUP status. 181 Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Tuesday, August 19, 2025 11:46 AM To: Scott, Rick <rscott@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Awesome, thank you!! Do you know if the fraternities identified in the maps are all approved frats with CUPs? From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 10:21 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, The GIS team did an amazing job pulling this together. Here is the requested information for the last four years. Maps should be viewed for generalized purposes only since they are not exact. The polygon may encompass a number of properties and it is not just one house/address. We were unable to plot where complaints are originating at this point since they are received in a variety of forms in our computer system. This will require more staff time to research each call to mine what data might exist. We can talk more about what information we do have now and how that might inform the discussion. Thank you, Rick From: Scott, Rick Sent: Thursday, August 14, 2025 8:02 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, I received confirmation that we should have noise heat maps to review by 8/19. However, there will be some difficulty in mapping the caller locations this quickly due to how this information is inputted into our system. Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Thursday, August 14, 2025 11:22 AM To: Scott, Rick <rscott@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> 182 Cc: Dietrick, Christine <cdietric@slocity.org> Subject: Noise Complaints Hi Rick and Timmi, I am hoping we can collect data for our grand jury report ad hoc committee about where noise complaints are occurring (for the committee’s information, not necessarily for sharing out publicly). Can you help put together the following:  Heat map showing where excessive noise is coming from (i.e. problem houses), including number of complaints/violations  Heat map showing where the complaints are originating (i.e. who is calling in the complaints), including number of complaints We could look at this over whatever time frame would be most helpful, but at least over the past 2-3 years. Our next committee meeting is August 20th, but I’m sure this would be too quick of a turnaround to pull this together. Could you let me know when we might be able to complete this? Thank you! Whitney Whitney McDonald pronouns (she/hers) City Manager City Administration 990 Palm, San Luis Obispo, CA 93401-3934 E WMcDonal@slocity.org T 805.781.7114 C 805.550.8349 slocity.org Stay connected with the City by signing up for e-notifications + N = "' Ln c ~ � o 0 ,-- .00 N O '-'- E V 0 Cl O s' O c u� N w= L L son OE O a %+.o Ln •� V R s 3 0 N 1-0 T- V O s 0 D O O z Q l_ O N 0,N L U o ea '> > U O s ,, Q 0, ? 4 p °' fl. E '� z U z M = 'o f° " (Q N V 00 °� �. J O u ri1 •� i 3 O oA o ��tz u N ra to a qA Ooa V ... 3 O�ea z s Q � y Ln � � — a 4 ' L o 0)00 N O Cl O z — o E_ O Ln O N ' o V uOOO L = u d• t...4 O -.o w L u = o a, N L '> j ¢ Q > .� o E u O .0 m z u z 0 \ 0 per • 000 1 0 0 > Cb 0 08,, �q �CP v Ln 0 v V O y to N V 0 °� r �i N .� C7 -o i a 3 O /1 bA O O V ��tz 'G 'G UM ra to a E O V i 3 0 Now ea z s Q � y Ln � � — a 4.4 ' L i o w00 cv O � ° O z — o E_ O Ln O V do o o LI = V N N N r-% r-�4 L V = o a, .3 5. E N u 111 •> > V a, O ¢ > Q E v O � z a = u L z 0 s O 0 0, 000 �0• > O 0 �I 0Ctb 0 v v M. W Y m N + /� L , rn 0. 0 u i. 0 O s' E V �0 L _ a C z O Oa son %+. 0 N �I •� V 3 N 1-0 T- V 0o 00 �I R = 0 In rn O N M M L fC V o E f0 V L� 1^ O �..� J iN. U o E 'm z .� u z 0 X -�Lz CP 0 y 8JO- 0 0 0 0 5 ° 0080 >°� 0 V ur 183 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Wednesday, August 20, 2025 3:54 PM To:Wallace, Christine Subject:Re: Campus presentations Send those slides over! And LOL I do love a trauma bond. Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, August 20, 2025 at 3:52 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: RE: Campus presentations Another opportunity for trauma bonding. From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, August 20, 2025 3:50 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: Campus presentations And yes I will be at SCLC unfortunately lol Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Date: Wednesday, August 20, 2025 at 3:49 PM To: Wallace, Christine <cwallace@slocity.org> Subject: Re: Campus presentations Hi! You literally read my mind because I was planning Officer Institute today haha. Yes! We are planning on having it on Monday, September 15th – does 10:30-10:50am work for you? It’s in the Business Silo this year – 003-213. 184 Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Wallace, Christine <cwallace@slocity.org> Date: Wednesday, August 20, 2025 at 2:43 PM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Campus presentations Howdy, Well, summer went by reeeeeal quick and here we are. May I have about 10 minutes on the fall kick-off agenda for the FSL students? Are you coming to SCLC tomorrow? Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 187 From:McDonald, Whitney Sent:Wednesday, August 20, 2025 2:57 PM To:Harnett, Natalie Subject:FW: Noise Complaints Here’s a link to a dashboard version of the map From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 1:56 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints I have a good update for the group. We and GIS are putting the final touches on an interactive dashboard which will allow you to work with the maps to explore your own data parameters. In addition, we are adding the “satellite” houses and also denoting the high-volume complaint calls (origination) location. Finally, I’ll provide Timmi the list of address we are using so your team can verify CUP’s for Whitney. In the meantime, here is the working draft dashboard. I will advise when the next iteration is complete. https://slocity.maps.arcgis.com/apps/dashboards/2b1af0027ee94ff98f7ffe9577b9ae35 Thank you, Rick From: Scott, Rick Sent: Tuesday, August 19, 2025 11:48 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Thank you Whitney. I will get you a list of those houses and possibly the CUP status. Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Tuesday, August 19, 2025 11:46 AM To: Scott, Rick <rscott@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Awesome, thank you!! Do you know if the fraternities identified in the maps are all approved frats with CUPs? 188 From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 10:21 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, The GIS team did an amazing job pulling this together. Here is the requested information for the last four years. Maps should be viewed for generalized purposes only since they are not exact. The polygon may encompass a number of properties and it is not just one house/address. We were unable to plot where complaints are originating at this point since they are received in a variety of forms in our computer system. This will require more staff time to research each call to mine what data might exist. We can talk more about what information we do have now and how that might inform the discussion. Thank you, Rick From: Scott, Rick Sent: Thursday, August 14, 2025 8:02 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, I received confirmation that we should have noise heat maps to review by 8/19. However, there will be some difficulty in mapping the caller locations this quickly due to how this information is inputted into our system. Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Thursday, August 14, 2025 11:22 AM To: Scott, Rick <rscott@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org> Subject: Noise Complaints Hi Rick and Timmi, I am hoping we can collect data for our grand jury report ad hoc committee about where noise complaints are occurring (for the committee’s information, not necessarily for sharing out publicly). Can you help put together the following:  Heat map showing where excessive noise is coming from (i.e. problem houses), including number of complaints/violations  Heat map showing where the complaints are originating (i.e. who is calling in the complaints), including number of complaints We could look at this over whatever time frame would be most helpful, but at least over the past 2-3 years. 189 Our next committee meeting is August 20th, but I’m sure this would be too quick of a turnaround to pull this together. Could you let me know when we might be able to complete this? Thank you! Whitney Whitney McDonald pronouns (she/hers) City Manager City Administration 990 Palm, San Luis Obispo, CA 93401-3934 E WMcDonal@slocity.org T 805.781.7114 C 805.550.8349 slocity.org Stay connected with the City by signing up for e-notifications 190 From:Scott, Rick Sent:Tuesday, August 19, 2025 4:24 PM To:McDonald, Whitney Cc:Dietrick, Christine; Tway, Timothea (Timmi) Subject:RE: Noise Complaints Attachments:PPF Spillman List (002) CUPS.pdf All, Here (attached) and highlighted is the list of permitted locations according to CDD. Anything not highlighted does not have a use permit. here is also a list from code enforcement of the valid CUPs: Permitted Fraternity/sorority Locations Use Permit # Address Notes USE-0331-2023 1264 Foothill 1241 Monte Vista 1243 Monte Vista 1249 Monte Vista 1251 Monte Vista U0486-A 1290 Foothill U 799-79 1326 Higuera USE-0803-2019 1328 Foothill U 47-10 1335 Foothill U 1292-87 1464 Foothill U 1440-89 180 California USE-3369-2016 190 Stenner U 314-71 244 California U 1099 280 California U 1048 615 Grand U 41-09 700 Grand 60-57 844 Upham CAO Determination - Allowed to operate as a fraternity - 1957 use permit predates the current zoning regulations relating to fraternities Thank you, Rick 191 From: Scott, Rick Sent: Tuesday, August 19, 2025 3:34 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints The final iteration of the noise dashboard is complete. When using the map, open the “layers” icon to add the overlays you wish to see. In this last version a “hex” layer is added to signify the proximity to frequency of complaints. Please let me know if you have any questions about this function. Thank you, Rick From: Scott, Rick Sent: Tuesday, August 19, 2025 1:56 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints I have a good update for the group. We and GIS are putting the final touches on an interactive dashboard which will allow you to work with the maps to explore your own data parameters. In addition, we are adding the “satellite” houses and also denoting the high-volume complaint calls (origination) location. Finally, I’ll provide Timmi the list of address we are using so your team can verify CUP’s for Whitney. In the meantime, here is the working draft dashboard. I will advise when the next iteration is complete. https://slocity.maps.arcgis.com/apps/dashboards/2b1af0027ee94ff98f7ffe9577b9ae35 Thank you, Rick From: Scott, Rick Sent: Tuesday, August 19, 2025 11:48 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Thank you Whitney. I will get you a list of those houses and possibly the CUP status. Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Tuesday, August 19, 2025 11:46 AM To: Scott, Rick <rscott@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints 192 Awesome, thank you!! Do you know if the fraternities identified in the maps are all approved frats with CUPs? From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 10:21 AM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, The GIS team did an amazing job pulling this together. Here is the requested information for the last four years. Maps should be viewed for generalized purposes only since they are not exact. The polygon may encompass a number of properties and it is not just one house/address. We were unable to plot where complaints are originating at this point since they are received in a variety of forms in our computer system. This will require more staff time to research each call to mine what data might exist. We can talk more about what information we do have now and how that might inform the discussion. Thank you, Rick From: Scott, Rick Sent: Thursday, August 14, 2025 8:02 PM To: McDonald, Whitney <WMcDonal@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Subject: RE: Noise Complaints Hi Whitney, I received confirmation that we should have noise heat maps to review by 8/19. However, there will be some difficulty in mapping the caller locations this quickly due to how this information is inputted into our system. Thank you, Rick From: McDonald, Whitney <WMcDonal@slocity.org> Sent: Thursday, August 14, 2025 11:22 AM To: Scott, Rick <rscott@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Dietrick, Christine <cdietric@slocity.org> Subject: Noise Complaints Hi Rick and Timmi, I am hoping we can collect data for our grand jury report ad hoc committee about where noise complaints are occurring (for the committee’s information, not necessarily for sharing out publicly). Can you help put together the following:  Heat map showing where excessive noise is coming from (i.e. problem houses), including number of complaints/violations 193  Heat map showing where the complaints are originating (i.e. who is calling in the complaints), including number of complaints We could look at this over whatever time frame would be most helpful, but at least over the past 2-3 years. Our next committee meeting is August 20th, but I’m sure this would be too quick of a turnaround to pull this together. Could you let me know when we might be able to complete this? Thank you! Whitney Whitney McDonald pronouns (she/hers) City Manager City Administration 990 Palm, San Luis Obispo, CA 93401-3934 E WMcDonal@slocity.org T 805.781.7114 C 805.550.8349 slocity.org Stay connected with the City by signing up for e-notifications 08/19/25 San Luis Obispo Police Department 919 10:43 Premises Information Table Page: 1 PARTY REG: Common name Pre Descr ------------------------------ --- ----- ------------------------------------ PPF 12 HATHWAY PPF SAT PPF 123 CRANDALL PPF PD ALPHA PHI PPF 1236 MONTE VISTA DELTA CHI PPF KL SIDE OF ENTRY TO LAUNDRY ROOM, CENTE PPF 1241 MONTE VISTA PPF SAT PPF 1243 MONTE VISTA PPF PPF 1249 MONTE VISTA PPF PPF 1251 MONTE VISTA PPF PPF 1264 FOOTHILL PPF PD CURRENTLY OCCUPIED BY LAMDA CHI ALPH PPF 1264 FOOTHILL #1/2 PPF SAT PPF 1290 FOOTHILL ALPHA PHI PPF PPF 1292 FOOTHILL LAMBDA CHI PPF PD LAMBDA CHI ALPHA PPF 1304 FOOTHILL PPF PPF 132 CALIFORNIA AGR PPF PPF 1326 HIGUERA PPF PPF 1327 FOOTHILL PPF SAT PPF 1328 FOOTHILL #A PPF PPF 1328 FOOTHILL #B PPF PPF 1328 FOOTHILL #C PPF PPF 1328 FOOTHILL DELTA GAMMA PPF PPF 1335 FOOTHILL PHI KAPPA PS PPF PPF 135 CRANDALL PPF SAT PPF 137 CRANDALL PPF PD ALPHA PHI PPF 1441 SLACK PPF SAT PPF 1464 FOOTHILL ALPHA CHI OM PPF PPF 1632 FREDERICKS PPF SAT PPF 1688 MILL PPF SAT PPF 180 CALIFORNIA KAPPA ALPH PPF PPF 1820 HOPE PPF SAT PPF 190 CRANDALL PPF PPF 190 STENNER AOPI PPF PPF 1928 GARFIELD PPF SAT PPF 2090 HAYS PPF SAT PPF 248 GRAND PPF SAT PPF 250 GRAND PPF SAT PPF 260 CHAPLIN PPF SAT PPF 280 CALIFORNIA PPF PPF 281 ALBERT PPF SAT PPF 323 GRAND PPF SAT PPF 348 HATHWAY PPF SAT PHI SIGMA KAPPA PPF 385 CHAPLIN PPF SAT PPF 388 CHAPLIN PPF SAT PPF 395 GRAND PPF SAT PPF 615 GRAND PPF PPF 654 GRAVES ZETA BETA PPF PPF 658 GRAVES PPF SAT ZBT PPF 700 GRAND CHI OMEGA PPF PPF 720 FOOTHILL DELTA UPSILON PPF PPF 726 FOOTHILL;720-726 PPF = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 194 From:Sheats, Steven Sent:Tuesday, August 19, 2025 3:53 PM To:Tway, Timothea (Timmi); Mezzapesa, John Cc:Salem, Rami Subject:RE: list Attachments:PPF Spillman List (Highlighted).pdf I’ve highlighted the ones with active CUPs in the attached list. Let me know if this is what you were looking for, or if you’d like a typed list. Thank you, Steve Sheats Code Enforcement Officer Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3218 E ssheats@slocity.org T 805.783.7841 slocity.org Stay connected with the City by signing up for e-notifications From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Tuesday, August 19, 2025 3:44 PM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Salem, Rami <RSalem@slocity.org>; Sheats, Steven <ssheats@slocity.org> Subject: RE: list Generally an appeal “stays” the decision of the decision making body…so the revocation is on hold until final decision by council, thanks! Timmi From: Mezzapesa, John <JMezzape@slocity.org> Sent: Tuesday, August 19, 2025 3:43 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Salem, Rami <RSalem@slocity.org>; Sheats, Steven <ssheats@slocity.org> Subject: RE: list …with the exception that the recent revocation of U 106-98 for 1236 Monte Vista is to be appealed to Council in October. 195 Not sure if they would be considered revoked until a decision is made of if the revocation would be on hold. What are your thoughts? John From: Mezzapesa, John Sent: Tuesday, August 19, 2025 3:38 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Salem, Rami <RSalem@slocity.org>; Sheats, Steven <ssheats@slocity.org> Subject: RE: list These are the valid CUPs for fraternities: Permitted Fraternity Locations Use Permit # Address Notes USE-0331-2023 1264 Foothill 1241 Monte Vista 1243 Monte Vista 1249 Monte Vista 1251 Monte Vista U0486-A 1290 Foothill U 799-79 1326 Higuera USE-0803-2019 1328 Foothill U 47-10 1335 Foothill U 1292-87 1464 Foothill U 1440-89 180 California USE-3369-2016 190 Stenner U 314-71 244 California U 1099 280 California U 1048 615 Grand U 41-09 700 Grand 60-57 844 Upham CAO Determination - Allowed to operate as a fraternity - 1957 use permit predates the current zoning regulations relating to fraternities From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Tuesday, August 19, 2025 2:36 PM To: Mezzapesa, John <JMezzape@slocity.org>; Salem, Rami <RSalem@slocity.org>; Sheats, Steven <ssheats@slocity.org> Subject: FW: list Hi team, 196 Can you please cross reference the list attached and let me know which have valid CUPs? If you can do this sooner that would be great, we have a meeting with Council on Wednesday, so if this can be done by tomorrow that would be appreciated. Timmi From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 1:57 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: FW: list Timmi, Could you verify the CUP information for Whitney based on this list? Thank you, Rick From: Amoroso, Brian <bamoroso@slocity.org> Sent: Tuesday, August 19, 2025 1:51 PM To: Scott, Rick <rscott@slocity.org> Subject: FW: list This list came from Spillman, so Code Enforcement may have something more accurate. From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 197 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 198 From:Sheats, Steven Sent:Tuesday, August 19, 2025 3:53 PM To:Tway, Timothea (Timmi); Mezzapesa, John Cc:Salem, Rami Subject:RE: list Attachments:PPF Spillman List (Highlighted).pdf I’ve highlighted the ones with active CUPs in the attached list. Let me know if this is what you were looking for, or if you’d like a typed list. Thank you, Steve Sheats Code Enforcement Officer Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3218 E ssheats@slocity.org T 805.783.7841 slocity.org Stay connected with the City by signing up for e-notifications From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Tuesday, August 19, 2025 3:44 PM To: Mezzapesa, John <JMezzape@slocity.org> Cc: Salem, Rami <RSalem@slocity.org>; Sheats, Steven <ssheats@slocity.org> Subject: RE: list Generally an appeal “stays” the decision of the decision making body…so the revocation is on hold until final decision by council, thanks! Timmi From: Mezzapesa, John <JMezzape@slocity.org> Sent: Tuesday, August 19, 2025 3:43 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Salem, Rami <RSalem@slocity.org>; Sheats, Steven <ssheats@slocity.org> Subject: RE: list …with the exception that the recent revocation of U 106-98 for 1236 Monte Vista is to be appealed to Council in October. 199 Not sure if they would be considered revoked until a decision is made of if the revocation would be on hold. What are your thoughts? John From: Mezzapesa, John Sent: Tuesday, August 19, 2025 3:38 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Salem, Rami <RSalem@slocity.org>; Sheats, Steven <ssheats@slocity.org> Subject: RE: list These are the valid CUPs for fraternities: Permitted Fraternity Locations Use Permit # Address Notes USE-0331-2023 1264 Foothill 1241 Monte Vista 1243 Monte Vista 1249 Monte Vista 1251 Monte Vista U0486-A 1290 Foothill U 799-79 1326 Higuera USE-0803-2019 1328 Foothill U 47-10 1335 Foothill U 1292-87 1464 Foothill U 1440-89 180 California USE-3369-2016 190 Stenner U 314-71 244 California U 1099 280 California U 1048 615 Grand U 41-09 700 Grand 60-57 844 Upham CAO Determination - Allowed to operate as a fraternity - 1957 use permit predates the current zoning regulations relating to fraternities From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Tuesday, August 19, 2025 2:36 PM To: Mezzapesa, John <JMezzape@slocity.org>; Salem, Rami <RSalem@slocity.org>; Sheats, Steven <ssheats@slocity.org> Subject: FW: list Hi team, 200 Can you please cross reference the list attached and let me know which have valid CUPs? If you can do this sooner that would be great, we have a meeting with Council on Wednesday, so if this can be done by tomorrow that would be appreciated. Timmi From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 1:57 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: FW: list Timmi, Could you verify the CUP information for Whitney based on this list? Thank you, Rick From: Amoroso, Brian <bamoroso@slocity.org> Sent: Tuesday, August 19, 2025 1:51 PM To: Scott, Rick <rscott@slocity.org> Subject: FW: list This list came from Spillman, so Code Enforcement may have something more accurate. From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 201 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 202 From:Tway, Timothea (Timmi) Sent:Tuesday, August 19, 2025 3:47 PM To:Scott, Rick Subject:RE: list Attachments:PPF Spillman List (002) CUPS.pdf Hello, I have reattached the list and highlighted in green the addresses that are permitted frat/sorority houses. Anything not highlighted does not have a use permit. For your reference, here is also a list from code enforcement of the valid CUPs: Permitted Fraternity/sorority Locations Use Permit # Address Notes USE-0331-2023 1264 Foothill 1241 Monte Vista 1243 Monte Vista 1249 Monte Vista 1251 Monte Vista U0486-A 1290 Foothill U 799-79 1326 Higuera USE-0803-2019 1328 Foothill U 47-10 1335 Foothill U 1292-87 1464 Foothill U 1440-89 180 California USE-3369-2016 190 Stenner U 314-71 244 California U 1099 280 California U 1048 615 Grand U 41-09 700 Grand 60-57 844 Upham CAO Determination - Allowed to operate as a fraternity - 1957 use permit predates the current zoning regulations relating to fraternities Thanks! Timmi 203 From: Tway, Timothea (Timmi) Sent: Tuesday, August 19, 2025 2:36 PM To: Scott, Rick <rscott@slocity.org> Subject: RE: list Hi Chief, Yes, code enforcement is taking a look now, I will get the info back to you when I have it. Timmi From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 1:57 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: FW: list Timmi, Could you verify the CUP information for Whitney based on this list? Thank you, Rick From: Amoroso, Brian <bamoroso@slocity.org> Sent: Tuesday, August 19, 2025 1:51 PM To: Scott, Rick <rscott@slocity.org> Subject: FW: list This list came from Spillman, so Code Enforcement may have something more accurate. From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager 204 Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 08/19/25 San Luis Obispo Police Department 919 10:43 Premises Information Table Page: 1 PARTY REG: Common name Pre Descr ------------------------------ --- ----- ------------------------------------ PPF 12 HATHWAY PPF SAT PPF 123 CRANDALL PPF PD ALPHA PHI PPF 1236 MONTE VISTA DELTA CHI PPF KL SIDE OF ENTRY TO LAUNDRY ROOM, CENTE PPF 1241 MONTE VISTA PPF SAT PPF 1243 MONTE VISTA PPF PPF 1249 MONTE VISTA PPF PPF 1251 MONTE VISTA PPF PPF 1264 FOOTHILL PPF PD CURRENTLY OCCUPIED BY LAMDA CHI ALPH PPF 1264 FOOTHILL #1/2 PPF SAT PPF 1290 FOOTHILL ALPHA PHI PPF PPF 1292 FOOTHILL LAMBDA CHI PPF PD LAMBDA CHI ALPHA PPF 1304 FOOTHILL PPF PPF 132 CALIFORNIA AGR PPF PPF 1326 HIGUERA PPF PPF 1327 FOOTHILL PPF SAT PPF 1328 FOOTHILL #A PPF PPF 1328 FOOTHILL #B PPF PPF 1328 FOOTHILL #C PPF PPF 1328 FOOTHILL DELTA GAMMA PPF PPF 1335 FOOTHILL PHI KAPPA PS PPF PPF 135 CRANDALL PPF SAT PPF 137 CRANDALL PPF PD ALPHA PHI PPF 1441 SLACK PPF SAT PPF 1464 FOOTHILL ALPHA CHI OM PPF PPF 1632 FREDERICKS PPF SAT PPF 1688 MILL PPF SAT PPF 180 CALIFORNIA KAPPA ALPH PPF PPF 1820 HOPE PPF SAT PPF 190 CRANDALL PPF PPF 190 STENNER AOPI PPF PPF 1928 GARFIELD PPF SAT PPF 2090 HAYS PPF SAT PPF 248 GRAND PPF SAT PPF 250 GRAND PPF SAT PPF 260 CHAPLIN PPF SAT PPF 280 CALIFORNIA PPF PPF 281 ALBERT PPF SAT PPF 323 GRAND PPF SAT PPF 348 HATHWAY PPF SAT PHI SIGMA KAPPA PPF 385 CHAPLIN PPF SAT PPF 388 CHAPLIN PPF SAT PPF 395 GRAND PPF SAT PPF 615 GRAND PPF PPF 654 GRAVES ZETA BETA PPF PPF 658 GRAVES PPF SAT ZBT PPF 700 GRAND CHI OMEGA PPF PPF 720 FOOTHILL DELTA UPSILON PPF PPF 726 FOOTHILL;720-726 PPF = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 214 From:Anderson, Kiersten N. Sent:Tuesday, August 19, 2025 3:39 PM To:Service Theta Tau - Iota Zeta Subject:RE: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hi Hong, Good news – the City’s Public Art Program would greatly benefit from the members’ help on 11/15; please see details below and let me know if you’d like to move forward and we can lock you in. I would love to work with the group on November 15th clearing the weeds from this walkway near C. L Smith and scraping and washing the walls of the walkway space. This is in preparation for a community mural that will be installed in January 2026. The photo below was taken last year. Currently there are weeds in the walkway and some vines along the walls. 7-10 volunteers would be needed for 3 hours with physical capability for squatting, up and down movements, and lots of “wash on, wash off” sort of upper body movements. The City will provide tools and necessary cleaning supplies. Thank you and looking forward to hearing from you, Kiersten From: Service Theta Tau - Iota Zeta <service.thetatauslo@gmail.com> Sent: Friday, August 15, 2025 6:19 PM To: Anderson, Kiersten N. <knanders@slocity.org> Subject: Re: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hi Kiersten, I would love to have everything finalized by September 12th, if that works for you. We technically aren’t on a strict deadline but I would like to get a schedule out to my members by the end of September. Thank you, Hong 215 On Fri, Aug 15, 2025 at 3:48 PM Anderson, Kiersten N. <knanders@slocity.org> wrote: Hi Hong, Thank you and confirming that I’m in touch with City colleagues to see if any of the dates you’re available meet City availability for a 3-4 hour AM project. By when are you hoping to lock something in – I don’t want to hold you up. 뇤눎눐눑눒눏 Thank you, Kiersten From: Service Theta Tau - Iota Zeta <service.thetatauslo@gmail.com> Sent: Friday, August 8, 2025 9:19 PM To: Anderson, Kiersten N. <knanders@slocity.org> Subject: Re: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hello! I apologize for my untimely response, I wanted to get all of our logistics in order before communicating with you. While, yes, we are looking for a single service day, it is unfortunate that 10/4 will not work for us. I apologize for misleading you in my previous email, but it looks like that date has been reserved for another event and our members will be unavailable to offer service on that Saturday. I was wondering if the 11th, 25th, or even November 1st, 8th, or 15th would work for you? As for other information, thank you so much for the detailed explanation! Once again, we are looking to just have a single service day, so it would be greatly appreciated if you could send any necessary forms to me. Best, Hong Dang (she/her/hers) Service Chair Theta Tau - Iota Zeta Chapter California Polytechnic State University - San Luis Obispo On Wed, Aug 6, 2025 at 10:55 AM Anderson, Kiersten N. <knanders@slocity.org> wrote: Hi Hong, 216 Thank you for your interest in having Theta Tau volunteer with the City of San Luis Obispo; we welcome you! 뇤눎눐눑눒눏 If I’m understanding your message correctly, it looks like you’re looking to serve for a single day (vs. ongoing and recurring), yes? If so, and a Saturday AM starting on/after 10/4 is best, I’ll put the word out to my City colleagues to see what opportunities exist that are not listed on Engage SLO, the City’s volunteer portal. To answer your questions,  If this is just for a single day of service, we’ll have group members complete a group waiver before volunteering (I can email this to you and you can arrange for all to complete)  If you’re looking for a regular service opportunity like park or pathway adoptions, even quarterly per se, we’d have members register on Engage SLO. I can provide you with more information if that’s the route you’ll be going. Some examples of single days of service include:  Community Garden Service Days  Open space trail building and maintenance with Rangers  Tree planting  Creek cleanups  Downtown beautification Not all will be available as service days are informed by staff needs and availability, but once I learn a bit more from you, I’ll see what is and we can coordinate. Give me a ring if easier to chat through anything, otherwise, email is great for me, Kiersten 805-858-0771 From: Volunteer Communications <volunteer@slocity.org> Sent: Tuesday, August 5, 2025 10:24 AM To: Anderson, Kiersten N. <knanders@slocity.org> Subject: FW: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch From: Service Theta Tau - Iota Zeta <service.thetatauslo@gmail.com> Sent: Friday, August 1, 2025 11:03 PM 217 To: Volunteer Communications <volunteer@slocity.org> Subject: Theta Tau Cal Poly SLO - Group Volunteering Johnson Ranch Hello! To whom it may concern, my name is Hong Dang. I am the current Service coordinator for Theta Tau, a professional co ed engineering fraternity at Cal Poly. My group and I are extremely interested in volunteering with you! Theta Tau may bring in a group that may range around 7-10 members. I am reaching out to see if there is a possible date to accommodate our group, as it is not listed anywhere publicly. The best days that would work for our group would be any Saturday (starting October 1st), and we would prefer the time to be in the morning, as it is the most suitable for all our busy members. We would love to help your organization grow and prosper! I've also read through the PDF provided through the SLOcity website and had a few extra questions: Should my members provide anything besides their basic contact information and emergency contact? Or should I just have them sign up via SLOcity? If we do sign up via SLOcity, should I be expecting an email or text connecting us to our Site Leader with meet-up information? I am looking forward to hearing from you! Best, Hong Dang (she/her/hers) Service Chair Theta Tau - Iota Zeta Chapter California Polytechnic State University - San Luis Obispo 221 From:James, Dillon Sent:Tuesday, August 19, 2025 2:55 PM To:Boswell, Mike; Michael R. Boswell Subject:Re: SCLC Meeting Attachments:SCLCPacket_26-01_8-21-25.pdf Council Member Boswell, Apologies for the back and forth—I invited you to my calendar hold rather than the actual item. The actual meeting is from 3-5pm. I canceled the hold and forwarded the real item your way. Attached is the agenda packet for your review. Thank you! Dillon James pronouns he/him/his Administration Executive Assistant City Administration 990 Palm Street, San Luis Obispo, CA 93401-3249 E djames@slocity.org T 805.781.7123 slocity.org Stay connected with the City by signing up for e-notifications From: James, Dillon <djames@slocity.org> on behalf of ASI Student Government <asistudentgovernment@calpoly.edu> Sent: Tuesday, August 19, 2025 2:53 PM To: James, Dillon <djames@slocity.org> Subject: FW: SCLC Meeting When: Thursday, August 21, 2025 3:00 PM-5:00 PM. Where: City Hall Hearing room From: ASI Student Government <asistudentgovernment@calpoly.edu> Sent: Wednesday, July 16, 2025 8:41:17 AM (UTC-08:00) Pacific Time (US & Canada) To: ASI Student Government <asistudentgovernment@calpoly.edu>; ; Amoroso, Brian <bamoroso@slocity.org>; Pease, Andy <apease@slocity.org>; asccpres (asccpres@cuesta.edu) <asccpres@cuesta.edu>; brettcross ( ; Carolyn < ; Colin Vaughn Shea <cshea02@calpoly.edu>; David Edgar Groom <dgroom@calpoly.edu>; Dale Stoker <dstoker@calpoly.edu>; Francis, Emily <EFrancis@slocity.org>; elizabeth_coria@cuesta.edu <elizabeth_coria@cuesta.edu>; genevieve_depuy@cuesta.edu <genevieve_depuy@cuesta.edu>; George Hughes <grhughes@calpoly.edu>; Hermann, Greg <GHermann@slocity.org>; hmoreno@co.slo.ca.us <hmoreno@co.slo.ca.us>; isaac_pummill@my.cuesta.edu <isaac_pummill@my.cuesta.edu>; Jason Mockford <jmockfor@calpoly.edu>; jkinnear@co-slo.ca.us <jkinnear@co-slo.ca.us>; Marx, Jan <jmarx@slocity.org>; Joy Pederson <jmpeders@calpoly.edu>; Kate Mcmurrey <kmcmurre@calpoly.edu>; ( ; Marc Fredy Banez Cabeliza <mcabeliz@calpoly.edu>; Michael R. Boswell <mboswell@calpoly.edu>; Meghan Schuler-Jones <mcschule@calpoly.edu>; Michelle Crawford <mcrawf02@calpoly.edu>; Mickel, Fred <fmickel@slocity.org>; ; Shoresman, Michelle <mshoresm@slocity.org>; Natalie Danielle Eckler <neckler@calpoly.edu>; Robyn Wallman <rwallman@calpoly.edu>; Scott, Rick 222 <rscott@slocity.org>; Stewart, Erica A <estewart@slocity.org>; McDonald, Whitney <WMcDonal@slocity.org> Subject: SCLC Meeting When: Thursday, August 21, 2025 3:00 PM-5:00 PM. Where: City Hall Hearing room SCLC Agenda Meeting #26-01 August 21, 2025 3:10 p.m. to 5:00 p.m. City Hall Hearing Room 990 Palm Street A. Call to Order B. Introductions C. Approval of Meeting Minutes a) #25-09, May 15, 2025 D. Open Forum E. Reports a) Chair/Vice Chair – Marc Cabeliza/Isaac Pummill b) San Luis Obispo City Manager – Whitney McDonald c) Neighborhood Wellness Civility Report – Christine Wallace d) Residents for Quality Neighborhoods – Brett Cross e) Community Representative Reports – Abe Lincoln & Mila Vujovich-LaBarre F. Old Business a) None G. New Business a) New Student & Transition Programs WOW Presentation – Dale Stoker, Yukie Murphy b) 2025-26 SCLC Meeting Schedule – Marc Cabeliza c) Annual Review of Memorandum of Understanding d) 2025-26 Goal Setting H. Voting Members Reports (1 minute) I. Announcements J. Adjournment K. Next meeting: September 18, 2025 SCLC Meeting #25-09, May 15, 2025 Location: San Luis Obispo, City Hall Hearing Room 3:10-5:00 p.m. Voting Members Present Ashleigh Spragins - Cal Poly - ASI President, SCLC Chair Lucia Landeros - Cuesta-ASCC President, SCLC Vice Chair Brett Cross – City of SLO - Residents for Quality Neighborhoods (RQN) Meghan Schuler-Jones - Cal Poly-ASI Executive Director Designee Marc Cabeliza – Cal Poly – Student-at-Large, President Elect Abe Lincoln – City of SLO – Community Member-at-Large Whitney McDonald - City of SLO - City Manager Kate McMurrey – Cal Poly - Panhellenic Council President Jason Mockford - Cal Poly – Dean of Students Designee Christopher Mutshnick – Cuesta College – Director of Student Engagement Colin Shea - Cal Poly – Interfraternity Council President Fred Mickel – City of SLO – SLOPD Chief of Police Designee Erica A. Stewart - City of SLO –Mayor Mila Vujovich-LaBarre – City of SLO – Geographic Neighborhoods Association Christine Wallace – City of SLO – SLOPD - Public Affairs Manager Voting Members Absent Natalie Eckler – United Sorority & Fraternity Life Council Elizabeth Coria - Cuesta College – Vice President of Student Success and Support Programs Heather Moreno – County of SLO – Board of Supervisors Roy Murphy – Cuesta - Student-at-Large Non-Voting Members Present Courtney Kienow – Cal Poly - Director, Community Relations & Economic Development Elizabeth Aiello-Coppola – Cal Poly - Greek Life Coordinator Non-Voting Members Absent City of SLO – Council Member Guests Isaac Pummill – ASCC President Elect A. Call to Order a. Ashleigh called the meeting to order at 3:11 p.m. b. Silent roll call was taken and with 15 voting members in attendance, quorum was met. B. Approval of Meeting Minutes #25-08, April 17, 2025 a. Minutes stand approved as written. C. Open Forum a. None D. Reports a. Chair/Vice Chair, Ashleigh Spragins, Lucia Landeros 1. Ashleigh introduced Marc Cabeliza as the new president elect for Cal Poly. Recruitment is currently underway for all other student government positions. 2. Lucia shared events at Cuesta College. She reported that the new student government members have been selected, and all Executive Cabinet positions have been filled. b. City Manager – Fred Mickel 1. Fred announced his retirement after 30 years of service to the police department and 25 years in San Luis Obispo. 2. Upcoming City Council meeting a. Righetti Community Park Project b. Request for proposal for a kiosk in Mission Plaza c. Fire hydrant maps – Zoning 3. Other announcements a. Community Meeting – May 22 to discuss budget & water b. Public Hearing on June 17 c. Discussion on Tenant protection, and neighborhood wellness. c. Neighborhood Wellness Civility Report – Christine Wallace i. Christine gave the noise data stats for April. 1. NSPY-134, CITE-33, DAC-22, UTL-6, NV-71, LL-19, UG-0 2. She reported that 40 party registration applications were received and 0 were denied. d. Residents for Quality Neighborhoods – Brett Cross i. No report e. Community Representatives Reports – Abe Lincoln & Mila Vujovich-LaBarre i. Abe - Absent ii. Mila wished the students well. 1. Discussion topics included: a. Code enhancement for illegal fraternities b. Recommendation for using Marketplace for recycling housewares and furniture. c. Mayors Award for high school and middle school students for their community service. E. Old Business a. None F. New Business a. Interfraternity Council Recognition Presentation – Colin Shea i. Colin shared a presentation on New Chapter Recognition Processes 1. Panhellenic Council a. 9 Chapters b. 2,100 members c. All women sororities 2. Interfraternity Council a. 18 chapters b. 1,750 members c. All men’s fraternities 3. United Sorority & Fraternity Council a. 12 chapters b. 150 members c. Both fraternities & sororities 4. 19.5% of undergraduate students at Cal Poly ii. He explained the make-up of the Expansion Committee and criteria for selecting a new chapter. b. Group Recommendation for Next Year’s SCLC Activity i. Ashleigh asked the group the following three questions. Recommendations followed: 1. What role should SCLC play in the community? a. Connecting students and community – How to share campus and community events through marketing. b. Marketing campaign highlighting what positive activities are happening on campus. c. More volunteer opportunities 2. What do you want the meeting to look like? a. More problem solving – plan of action. b. Voting membership – change makers not in the room. c. Problem solving – discuss a list of topics early. d. Information sharing – report out to the communities 3. Campaigns & projects for next year? a. Community BBQ during WOW week b. Welcome campaign c. Small & local business interactions d. Meet Your Neighbor e. Thanksgiving – Adopt a student for dinner f. Social activities – bowling, line dancing g. Clean up weeks – community service h. Neighborhood Night out i. Partner with clubs – engage students j. Career fairs k. Business expo l. More student volunteers – adult mentors for high school & middle school students. A. Voting Member Reports a. Voting members gave their reports. B. Announcements C. Adjournment - Meeting adjourned at 4:52 p.m. History In the spring of 1987, the Cal Poly student body president, other student leaders, and Cal Poly Director of Student Activities, met with the SLO City Mayor to strengthen town-gown relations. Previous organizations that attempted this were did not involve the students themselves in the discussions. The first meeting of SCLC took place in late spring quarter 1987. A strategy was set in motion with students taking a leadership role. Additionally, key city officials began attending meetings on a regular basis. The organization took off the following year, expanding its membership to include Cuesta College, San Luis High School (later withdrawn). Thanks to support from several areas (City Departments, Chamber of Commerce, Residents for Quality Neighborhoods, and other Cal Poly organizations), SCLC was acknowledged as a key link in communication between students and City of San Luis Obispo. The mission of the Student Community Liaison Committee (SCLC) is to serve as a mechanism for communication among Cal Poly State University, Cuesta College, City and County of San Luis Obispo, and community organizations and to proactively engage in discussions and actions to promote positive relations, mutual respect, and improved quality of life for all citizens of San Luis Obispo. Meeting Dates 2025-26 #26-01 August 21, 2025 #26-02 September 18, 2025 #26-03 October 15, 2025 #26-04 November 20, 2025 #26-05 January 15, 2026 #26-06 February 19, 2026 #26-07 March 12, 2026 (week 2 due to Cal Poly's final schedule) #26-08 April 16, 2026 #26-09 May 15, 2026 (week 2 due to Cuesta's final schedule) June and July 2026 meetings are on an as needed basis The committee typically meets on the third Thursday of the month at the City Hall Hearing Room at 900 Palm Street, San Luis Obispo. Welcome! Student Community Liaison Committee (SCLC) New Member Orientation Packet Mission NAME POSITION REPRESENTING Marc Cabeliza ASI President, Chair Cal Poly Isaac Pummill ASCC President, Vice Chair Cuesta College Weston Patrick Student-at-Large Cal Poly Brett Cross Residents for Quality Neighborhoods San Luis Obispo Residents Dr. Elizabeth Coria Vice President, Student Services Cuesta College Jack DePuy Interim Director of Student Engagement/ASCC Advisor Cuesta College Michelle Crawford ASI Executive Director Cal Poly Whitney McDonald City Manager City of San Luis Obispo Rick Scott Chief of Police City of San Luis Obispo Joy Pedersen Dean of Students Cal Poly Heather Moreno Board of Supervisors County of San Luis Obispo Erica A. Stewart Mayor City of San Luis Obispo Kate McMurrey Panhellenic Council Representative Cal Poly Vacant Student-at-Large Cuesta College Abe Lincoln Community Member-at-Large San Luis Obispo Residents Mila Vujovich-La Barre Geographic Neighborhoods Assoc. San Luis Obispo Residents Colin Shea Interfraternity President Cal Poly Christine Wallace Neighborhood Outreach Manager City of San Luis Obispo Natalie Eckler United Sorority and Fraterity Council Representative Cal Poly 2025-26 Student Community Liaison Committee Voting Member Roster A Statement of Our Hopes for the Community In order to continually improve the relationship between all segments of the community, the Student-Community Liaison Committee strives to promote these principles: • Community members should be civil and respectful towards each other. • Everyone has equal rights and responsibilities. • Members of this community should treat each other with respect and consideration regardless of their duration of residency. • Community members should be held accountable for their actions. • Community members should be respectful of other’s residence and property. • Community members expect their residence to not be adversely affected by outside noise violations. • Community members should be able to have social gatherings that are considerate, reasonable and appropriate for the time of day. • Community members deserve to be recognized for their own actions and attitudes and not pre-judged based on the actions and attitudes of others. • Community members should not be stereotyped based on age or any other criterion. • Community members deserve to be respected for what they contribute to the community. • Community members have a responsibility to add positively to the community. Memorandum of Understanding Between California Polytechnic State University (Cal Poly), Associated Students, Inc. of California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of Cuesta College (ASCC), the City of San Luis Obispo, and the County of San Luis Obispo Regarding the Student-Community Liaison Committee 2023-24 This Memorandum of Understanding is entered into between Cal Poly, the Associated Students, Inc. of California Polytechnic State University at San Luis Obispo (ASI), the Associated Students of Cuesta College (ASCC), the City of San Luis Obispo (City) and the County of San Luis Obispo (County). Background: The Student Community Liaison Committee (SCLC) was formed in the spring of 1987 to serve as a mechanism of communication among Cal Poly, the City of San Luis Obispo, the County of San Luis Obispo, and the San Luis Obispo community, to develop and strengthen town gown relationships to address issues regarding the community and Cal Poly students. It was envisioned that the chair should be the Cal Poly student body president to demonstrate parity between students and city officials. In 1988, SCLC was expanded to include representation from Cuesta College. Thanks to the support from several areas (City Departments, Chamber of Commerce, Residents for Quality Neighborhoods, and other Cal Poly organizations), SCLC was acknowledged as a key link in communication between students and the City & County of San Luis Obispo. Term: This Agreement is effective on October 19, 2023, and will automatically renew each year successively unless terminated by either party upon written notice prior to the expiration of the then current renewal term. The agreement will be distributed prior to the first meeting of the new academic year and subsequently reviewed for changes annually at the first SCLC meeting of the academic year. Purpose: The purpose of this Memorandum of Understanding is to outline the structure of SCLC and responsibilities of all parties represented within the SCLC. SCLC is to serve as a mechanism for communication between Cal Poly, Cuesta College, the City of San Luis Obispo, the County of San Luis Obispo, and community organizations within San Luis Obispo. SCLC will serve to proactively engage in discussions and actions to promote positive relations, mutual respect, and improved quality oflife for all members of the San Luis Obispo community. Objective of the SCLC: In order to achieve our purpose, SCLC will: lof 6 • Educate student and non-student residents in the community about cooperative methods to improve neighborhood relations. • Promote the positive aspects of campus and community co-existence and interaction. • Encourage increased participation, collaboration, and involvement in activities on campus and in the community. • Serve as a public forum on student/community related issues. • Advise City government bodies or other community organizations on City issues through consultative review. • Share information about the campuses and community to strengthen relationships and enhance quality of life for all residents of San Luis Obispo. • Problem solving through collaborative exploration and implementation of meaningful solutions to pertinent issues. Open Meeting Act Adherence: As a group comprising a variety of elected officials, the SCLC is committed to adhering to the Brown Act, also known as the Brown Open Meeting Act. Under the Brown Act, the SCLC will conduct its meetings openly, providing advance notice to the public, allowing public attendance, and enabling public comment on relevant matters. The group will also maintain accurate records of meetings. By following the Brown Act, the SCLC upholds the principles of transparency and public participation, fostering trust and accountability within the community it serves. Parliamentarian Procedure Formal parliamentary procedure is not required for the conduct of meetings, and the chair has the discretion to determine the appropriate level of formality for each meeting. Voice Votes Voice votes shall be required for the following matters: a. Approval of SCLC Meeting Minutes a. Approval of the SCLC MOU (Memorandum of Understanding) b. Appointment or removal of members c. Budget allocations The chair shall ensure that roll call votes are conducted in an orderly manner, and the results shall be recorded in the minutes of the meeting. Meetings: Shall be held monthly at a set and recurring time, with the exception of December, June and July, unless otherwise noted in the annual calendar or at the discretion of the chair. Attendance Member absences. If a properly notified voting member of the committee fails, for any reason, to attend or be represented by a recognized proxy at four or more regularly scheduled meetings within the annual term of the committee, they are automatically to be considered for replacement by the members of the committee. The member shall be notified after the third missed meeting. 2of 6 Resignation In the event a member finds it necessary to resign from the committee, a letter of resignation stating the effective date of resignation shall be requested. Agenda Format: • Call to order • Approval of minutes • Open Forum • Reports: o Chair/Vice Chair o San Luis Obispo City Manager o Neighborhood Wellness Civility Report o Residents for Quality Neighborhoods o Community Representative Reports • Old Business • New Business • Voting Member Reports (1 minute) • Announcements • Adjournment SCLC Officers: Chair • Shall be the current ASI President • Shall facilitate SCLC meetings. • Shall provide an agenda and minutes for each meeting. • Appoint subcommittee chairs. Vice Chair • Shall be the current ASCC President • Assume responsibility for chair in their absence. Membership: Voting members shall include representatives from Cal Poly, ASI, Cuesta College, the City of San Luis Obispo, the County of San Luis Obispo County, and designated representatives for the San Luis Obispo community. *All voting members may designate proxy except for the chair and vice chair positions. Cal Poly • Dean of Students • Interfraternity Council representative • Panhellenic Council representative • United Sorority and Fraternity Council representative AS! • Associated Students, Inc. (ASI) President • Student-at-Large (appointed by ASI President) • ASI Executive Director Cuesta College • ASCC President 3of 6 • Dean, Student Success and Support Programs/South County Center • Student-at-Large, appointed by ASCC • ASCC Advisor City of San Luis Obispo • Mayor • City Manager • Police Chief • Police Public Affairs Manager County of San Luis Obispo • Board of Supervisors representative Community • Community members-at-large • Geographic Neighborhoods Association/Group representatives • Residents for Quality Neighborhoods representative Community Partners • SLO Solutions/Creative Mediation representative Representatives Role within the SCLC: Cal Poly shall: • Provide the following voting representatives: Dean of Students, or designee, (1) Interfraternity Council representative, (1) Panhellenic Council representative, (1) United Sorority and Fraternity Council representative. • Participate in education of community for improving student/community relations. AS! shall: • Provide chairperson for the SCLC, in the form of the elected ASI President. • Provide the following voting representatives: (1) Student-at-Large, ASI Executive Director, or designee. • Coordinate meeting schedule for the SCLC, including subcommittee meetings, socials, etc. as necessary. • Coordinate annual goal setting workshop in support of the SCLC purpose. • Provide basic administrative support for meeting minutes, handouts, and other committee documents. Cuesta College/ASCC shall: • Provide the vice chair for the SCLC, in the form of the elected ASCC President. • Provide the following voting representatives: (1) Student-at-large, ASCC Advisor, and the Vice President of Student Services, or designee. • Support the functions of the SCLC Chair in coordinating meetings, subcommittees, and annual workshops, such as transition, as needed. • Participate in education of community for strengthening student/community relations. City of San Luis Obispo shall: • Provide meeting space for monthly meetings. • Provide the following voting representatives: San Luis Obispo Mayor, San Luis Obispo City Manager, San Luis Obispo Police Chief, and San Luis Obispo Police Public Affairs Manager, or designee. 4of 6 • Provide the following non-voting representatives: One City Council representative, or designee. • Participate in education of community for strengthening student/community relations. County of San Luis Obispo shall: • Provide the following voting representatives: (1) San Luis Obispo County Supervisor, or designee, whose district includes the City of San Luis Obispo. • Provide other non-voting San Luis Obispo County support staff as available through the office of the participating Supervisor. • Participate in education of community for strengthening student/community relations. San Luis Obispo Residents for Quality Neighborhoods shall: • Provide (1) voting representative from Residents for Quality Neighborhoods, or designee to serve on SCLC. • Participate in education of community for strengthening student/community relations. Community Partners shall: • SLO Solutions/Creative Mediation shall provide (1) voting representative, or designee to serve on the SCLC. • Provide input, guidance, and awareness of important resources for managing and mitigating community conflict around issues that immerge between student/community relationships. SCLC shall nominate and appoint (by a majority vote): • At least one (1) and no more than five (5) voting community members-at-large selected from the following: o A recognized City of San Luis Obispo Geographic Neighborhood Association/Group and/or. o A City of San Luis Obispo community member with an expressed interest, demonstrated impact, or in immediate proximity to either Cal Poly University or Cuesta College. • These members shall participate in education of community for strengthening student/community relations and the work and goals of SCLC in the SLO community. Annual Budget: In order to carry out the mission of the SCLC, funding from the following representatives is provided on an annual basis. ASI will send invoices to each representative following the approval of the MOU. Funds collected will be held by ASL All funding appropriation decisions require approval by the SCLC. Funds are intended, but not limited to support SCLC marketing materials, annual events, grants for projects that promote community wellbeing, and meeting supplies. Budget funds not used in a fiscal year will rollover to the next fiscal year. Representative Amount: Cal Poly $500 ASI In-Kind (administrative support) Cuesta College/ASCC $500 City of San Luis Obispo (City Council/Mayor, City Administrator, San Luis Obispo Police Department) $500 Sof 6 Z eb 24, 2024 20:14 PST) County of San Luis Obispo (Two members of the Board of Supervisors) $500 In witness whereof, this Memorandum of Understanding has been executed by the parties hereto as of the date first above written. Samuet Artdrews Samuel Andrews (Feb 16, 202411:19 PST) Sam Andrews AS! President Associated Students, Inc. California Polytechnic State University San Luis Obispo, CA Zach Stever ASCC President Associated Students of Cuesta College San Luis Obispo, CA Michelle Crawford AS! Executive Director Associated Students, Inc. California Polytechnic State University San Luis Obispo, CA Dr. Maria T. Escobedo, Dean Student Success and Support Programs/South County Center Associated Students of Cuesta College San Luis Obispo, CA Dr. Joy Pedersen Dean of Students California Polytechnic State University San Luis Obispo, CA Erica A Stewart (Feb 18, 2024 23:00 PST) Erica A. Stewart Mayor San Luis Obispo, CA Derek Johnson City Manager San Luis Obispo, CA OtZd�a A -uu;tk( Debbie Arnold (Feb 16, 2024 09:31 PST) Debbie Arnold County of San Luis Obispo San Luis Obispo, CA 6of 6 20, 2024 12:36 PST) Der 19, 202414:31 PST) 225 From:Tway, Timothea (Timmi) Sent:Tuesday, August 19, 2025 2:36 PM To:Mezzapesa, John; Salem, Rami; Sheats, Steven Subject:FW: list Attachments:PPF Spillman List.pdf Hi team, Can you please cross reference the list attached and let me know which have valid CUPs? If you can do this sooner that would be great, we have a meeting with Council on Wednesday, so if this can be done by tomorrow that would be appreciated. Timmi From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 1:57 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: FW: list Timmi, Could you verify the CUP information for Whitney based on this list? Thank you, Rick From: Amoroso, Brian <bamoroso@slocity.org> Sent: Tuesday, August 19, 2025 1:51 PM To: Scott, Rick <rscott@slocity.org> Subject: FW: list This list came from Spillman, so Code Enforcement may have something more accurate. From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, 226 I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 08/19/25 San Luis Obispo Police Department 919 10:43 Premises Information Table Page: 1 PARTY REG: Common name Pre Descr ------------------------------ --- ----- ------------------------------------ PPF 12 HATHWAY PPF SAT PPF 123 CRANDALL PPF PD ALPHA PHI PPF 1236 MONTE VISTA DELTA CHI PPF KL SIDE OF ENTRY TO LAUNDRY ROOM, CENTE PPF 1241 MONTE VISTA PPF SAT PPF 1243 MONTE VISTA PPF PPF 1249 MONTE VISTA PPF PPF 1251 MONTE VISTA PPF PPF 1264 FOOTHILL PPF PD CURRENTLY OCCUPIED BY LAMDA CHI ALPH PPF 1264 FOOTHILL #1/2 PPF SAT PPF 1290 FOOTHILL ALPHA PHI PPF PPF 1292 FOOTHILL LAMBDA CHI PPF PD LAMBDA CHI ALPHA PPF 1304 FOOTHILL PPF PPF 132 CALIFORNIA AGR PPF PPF 1326 HIGUERA PPF PPF 1327 FOOTHILL PPF SAT PPF 1328 FOOTHILL #A PPF PPF 1328 FOOTHILL #B PPF PPF 1328 FOOTHILL #C PPF PPF 1328 FOOTHILL DELTA GAMMA PPF PPF 1335 FOOTHILL PHI KAPPA PS PPF PPF 135 CRANDALL PPF SAT PPF 137 CRANDALL PPF PD ALPHA PHI PPF 1441 SLACK PPF SAT PPF 1464 FOOTHILL ALPHA CHI OM PPF PPF 1632 FREDERICKS PPF SAT PPF 1688 MILL PPF SAT PPF 180 CALIFORNIA KAPPA ALPH PPF PPF 1820 HOPE PPF SAT PPF 190 CRANDALL PPF PPF 190 STENNER AOPI PPF PPF 1928 GARFIELD PPF SAT PPF 2090 HAYS PPF SAT PPF 248 GRAND PPF SAT PPF 250 GRAND PPF SAT PPF 260 CHAPLIN PPF SAT PPF 280 CALIFORNIA PPF PPF 281 ALBERT PPF SAT PPF 323 GRAND PPF SAT PPF 348 HATHWAY PPF SAT PHI SIGMA KAPPA PPF 385 CHAPLIN PPF SAT PPF 388 CHAPLIN PPF SAT PPF 395 GRAND PPF SAT PPF 615 GRAND PPF PPF 654 GRAVES ZETA BETA PPF PPF 658 GRAVES PPF SAT ZBT PPF 700 GRAND CHI OMEGA PPF PPF 720 FOOTHILL DELTA UPSILON PPF PPF 726 FOOTHILL;720-726 PPF = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 227 From:Tway, Timothea (Timmi) Sent:Tuesday, August 19, 2025 2:36 PM To:Mezzapesa, John; Salem, Rami; Sheats, Steven Subject:FW: list Attachments:PPF Spillman List.pdf Hi team, Can you please cross reference the list attached and let me know which have valid CUPs? If you can do this sooner that would be great, we have a meeting with Council on Wednesday, so if this can be done by tomorrow that would be appreciated. Timmi From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, August 19, 2025 1:57 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Subject: FW: list Timmi, Could you verify the CUP information for Whitney based on this list? Thank you, Rick From: Amoroso, Brian <bamoroso@slocity.org> Sent: Tuesday, August 19, 2025 1:51 PM To: Scott, Rick <rscott@slocity.org> Subject: FW: list This list came from Spillman, so Code Enforcement may have something more accurate. From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, 228 I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 08/19/25 San Luis Obispo Police Department 919 10:43 Premises Information Table Page: 1 PARTY REG: Common name Pre Descr ------------------------------ --- ----- ------------------------------------ PPF 12 HATHWAY PPF SAT PPF 123 CRANDALL PPF PD ALPHA PHI PPF 1236 MONTE VISTA DELTA CHI PPF KL SIDE OF ENTRY TO LAUNDRY ROOM, CENTE PPF 1241 MONTE VISTA PPF SAT PPF 1243 MONTE VISTA PPF PPF 1249 MONTE VISTA PPF PPF 1251 MONTE VISTA PPF PPF 1264 FOOTHILL PPF PD CURRENTLY OCCUPIED BY LAMDA CHI ALPH PPF 1264 FOOTHILL #1/2 PPF SAT PPF 1290 FOOTHILL ALPHA PHI PPF PPF 1292 FOOTHILL LAMBDA CHI PPF PD LAMBDA CHI ALPHA PPF 1304 FOOTHILL PPF PPF 132 CALIFORNIA AGR PPF PPF 1326 HIGUERA PPF PPF 1327 FOOTHILL PPF SAT PPF 1328 FOOTHILL #A PPF PPF 1328 FOOTHILL #B PPF PPF 1328 FOOTHILL #C PPF PPF 1328 FOOTHILL DELTA GAMMA PPF PPF 1335 FOOTHILL PHI KAPPA PS PPF PPF 135 CRANDALL PPF SAT PPF 137 CRANDALL PPF PD ALPHA PHI PPF 1441 SLACK PPF SAT PPF 1464 FOOTHILL ALPHA CHI OM PPF PPF 1632 FREDERICKS PPF SAT PPF 1688 MILL PPF SAT PPF 180 CALIFORNIA KAPPA ALPH PPF PPF 1820 HOPE PPF SAT PPF 190 CRANDALL PPF PPF 190 STENNER AOPI PPF PPF 1928 GARFIELD PPF SAT PPF 2090 HAYS PPF SAT PPF 248 GRAND PPF SAT PPF 250 GRAND PPF SAT PPF 260 CHAPLIN PPF SAT PPF 280 CALIFORNIA PPF PPF 281 ALBERT PPF SAT PPF 323 GRAND PPF SAT PPF 348 HATHWAY PPF SAT PHI SIGMA KAPPA PPF 385 CHAPLIN PPF SAT PPF 388 CHAPLIN PPF SAT PPF 395 GRAND PPF SAT PPF 615 GRAND PPF PPF 654 GRAVES ZETA BETA PPF PPF 658 GRAVES PPF SAT ZBT PPF 700 GRAND CHI OMEGA PPF PPF 720 FOOTHILL DELTA UPSILON PPF PPF 726 FOOTHILL;720-726 PPF = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 229 From:Amoroso, Brian Sent:Tuesday, August 19, 2025 2:21 PM To:McGhee, Ethan Subject:RE: Dashboard Modifications for Council Thanks Ethan. No need to reproduce the pdf maps, just make the transparency and satellite changes on the interactive dashboard. As for the outline request, please give me a call at Thanks. Brian Amoroso Deputy Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E bamoroso@slocity.org T 805.594.8016 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 2:07 PM To: Amoroso, Brian <bamoroso@slocity.org> Subject: RE: Dashboard Modifications for Council Yes, I can update the transparency and add satellite houses from Christine’s list. Do you want this updated in the dashboard as well as the maps? Also - I can outline one (or a few) key hexagon, but I will need some sort of explanation as to why it is outlined (I will need to put it in the legend). Cheers, Ethan 230 From: Amoroso, Brian <bamoroso@slocity.org> Sent: Tuesday, August 19, 2025 1:54 PM To: McGhee, Ethan <emcghee@slocity.org> Subject: Dashboard Modifications for Council Hi Ethan, Chief loves the dashboard, it is great! A couple of requests, hoping they are minor and a quick fix? Can the colored hexagons be made a bit more transparent so we can see underneath them a bit easier? Can you add the satellite houses, but make those green instead of blue? One other question. If I provide you a location, is there a way to always make that hexagon outlined so it stands out? Let me know. Thanks Brian From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications 231 This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 232 From:McGhee, Ethan Sent:Tuesday, August 19, 2025 2:07 PM To:Amoroso, Brian Subject:RE: Dashboard Modifications for Council Yes, I can update the transparency and add satellite houses from Christine’s list. Do you want this updated in the dashboard as well as the maps? Also - I can outline one (or a few) key hexagon, but I will need some sort of explanation as to why it is outlined (I will need to put it in the legend). Cheers, Ethan From: Amoroso, Brian <bamoroso@slocity.org> Sent: Tuesday, August 19, 2025 1:54 PM To: McGhee, Ethan <emcghee@slocity.org> Subject: Dashboard Modifications for Council Hi Ethan, Chief loves the dashboard, it is great! A couple of requests, hoping they are minor and a quick fix? Can the colored hexagons be made a bit more transparent so we can see underneath them a bit easier? Can you add the satellite houses, but make those green instead of blue? One other question. If I provide you a location, is there a way to always make that hexagon outlined so it stands out? Let me know. Thanks Brian From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, 233 I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 234 From:Scott, Rick Sent:Tuesday, August 19, 2025 1:57 PM To:Tway, Timothea (Timmi) Subject:FW: list Attachments:PPF Spillman List.pdf Timmi, Could you verify the CUP information for Whitney based on this list? Thank you, Rick From: Amoroso, Brian <bamoroso@slocity.org> Sent: Tuesday, August 19, 2025 1:51 PM To: Scott, Rick <rscott@slocity.org> Subject: FW: list This list came from Spillman, so Code Enforcement may have something more accurate. From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 235 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 08/19/25 San Luis Obispo Police Department 919 10:43 Premises Information Table Page: 1 PARTY REG: Common name Pre Descr ------------------------------ --- ----- ------------------------------------ PPF 12 HATHWAY PPF SAT PPF 123 CRANDALL PPF PD ALPHA PHI PPF 1236 MONTE VISTA DELTA CHI PPF KL SIDE OF ENTRY TO LAUNDRY ROOM, CENTE PPF 1241 MONTE VISTA PPF SAT PPF 1243 MONTE VISTA PPF PPF 1249 MONTE VISTA PPF PPF 1251 MONTE VISTA PPF PPF 1264 FOOTHILL PPF PD CURRENTLY OCCUPIED BY LAMDA CHI ALPH PPF 1264 FOOTHILL #1/2 PPF SAT PPF 1290 FOOTHILL ALPHA PHI PPF PPF 1292 FOOTHILL LAMBDA CHI PPF PD LAMBDA CHI ALPHA PPF 1304 FOOTHILL PPF PPF 132 CALIFORNIA AGR PPF PPF 1326 HIGUERA PPF PPF 1327 FOOTHILL PPF SAT PPF 1328 FOOTHILL #A PPF PPF 1328 FOOTHILL #B PPF PPF 1328 FOOTHILL #C PPF PPF 1328 FOOTHILL DELTA GAMMA PPF PPF 1335 FOOTHILL PHI KAPPA PS PPF PPF 135 CRANDALL PPF SAT PPF 137 CRANDALL PPF PD ALPHA PHI PPF 1441 SLACK PPF SAT PPF 1464 FOOTHILL ALPHA CHI OM PPF PPF 1632 FREDERICKS PPF SAT PPF 1688 MILL PPF SAT PPF 180 CALIFORNIA KAPPA ALPH PPF PPF 1820 HOPE PPF SAT PPF 190 CRANDALL PPF PPF 190 STENNER AOPI PPF PPF 1928 GARFIELD PPF SAT PPF 2090 HAYS PPF SAT PPF 248 GRAND PPF SAT PPF 250 GRAND PPF SAT PPF 260 CHAPLIN PPF SAT PPF 280 CALIFORNIA PPF PPF 281 ALBERT PPF SAT PPF 323 GRAND PPF SAT PPF 348 HATHWAY PPF SAT PHI SIGMA KAPPA PPF 385 CHAPLIN PPF SAT PPF 388 CHAPLIN PPF SAT PPF 395 GRAND PPF SAT PPF 615 GRAND PPF PPF 654 GRAVES ZETA BETA PPF PPF 658 GRAVES PPF SAT ZBT PPF 700 GRAND CHI OMEGA PPF PPF 720 FOOTHILL DELTA UPSILON PPF PPF 726 FOOTHILL;720-726 PPF = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 239 From:Amoroso, Brian Sent:Tuesday, August 19, 2025 1:51 PM To:Scott, Rick Subject:FW: list Attachments:PPF Spillman List.pdf This list came from Spillman, so Code Enforcement may have something more accurate. From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 08/19/25 San Luis Obispo Police Department 919 10:43 Premises Information Table Page: 1 PARTY REG: Common name Pre Descr ------------------------------ --- ----- ------------------------------------ PPF 12 HATHWAY PPF SAT PPF 123 CRANDALL PPF PD ALPHA PHI PPF 1236 MONTE VISTA DELTA CHI PPF KL SIDE OF ENTRY TO LAUNDRY ROOM, CENTE PPF 1241 MONTE VISTA PPF SAT PPF 1243 MONTE VISTA PPF PPF 1249 MONTE VISTA PPF PPF 1251 MONTE VISTA PPF PPF 1264 FOOTHILL PPF PD CURRENTLY OCCUPIED BY LAMDA CHI ALPH PPF 1264 FOOTHILL #1/2 PPF SAT PPF 1290 FOOTHILL ALPHA PHI PPF PPF 1292 FOOTHILL LAMBDA CHI PPF PD LAMBDA CHI ALPHA PPF 1304 FOOTHILL PPF PPF 132 CALIFORNIA AGR PPF PPF 1326 HIGUERA PPF PPF 1327 FOOTHILL PPF SAT PPF 1328 FOOTHILL #A PPF PPF 1328 FOOTHILL #B PPF PPF 1328 FOOTHILL #C PPF PPF 1328 FOOTHILL DELTA GAMMA PPF PPF 1335 FOOTHILL PHI KAPPA PS PPF PPF 135 CRANDALL PPF SAT PPF 137 CRANDALL PPF PD ALPHA PHI PPF 1441 SLACK PPF SAT PPF 1464 FOOTHILL ALPHA CHI OM PPF PPF 1632 FREDERICKS PPF SAT PPF 1688 MILL PPF SAT PPF 180 CALIFORNIA KAPPA ALPH PPF PPF 1820 HOPE PPF SAT PPF 190 CRANDALL PPF PPF 190 STENNER AOPI PPF PPF 1928 GARFIELD PPF SAT PPF 2090 HAYS PPF SAT PPF 248 GRAND PPF SAT PPF 250 GRAND PPF SAT PPF 260 CHAPLIN PPF SAT PPF 280 CALIFORNIA PPF PPF 281 ALBERT PPF SAT PPF 323 GRAND PPF SAT PPF 348 HATHWAY PPF SAT PHI SIGMA KAPPA PPF 385 CHAPLIN PPF SAT PPF 388 CHAPLIN PPF SAT PPF 395 GRAND PPF SAT PPF 615 GRAND PPF PPF 654 GRAVES ZETA BETA PPF PPF 658 GRAVES PPF SAT ZBT PPF 700 GRAND CHI OMEGA PPF PPF 720 FOOTHILL DELTA UPSILON PPF PPF 726 FOOTHILL;720-726 PPF = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 247 From:McGhee, Ethan Sent:Tuesday, August 19, 2025 11:25 AM To:Mezzapesa, John; Wallace, Christine; Salem, Rami Cc:Sheats, Steven Subject:RE: List of fraternity houses with CUPs - URGENT Thank you, John. From: Mezzapesa, John <JMezzape@slocity.org> Sent: Tuesday, August 19, 2025 11:21 AM To: Wallace, Christine <cwallace@slocity.org>; Salem, Rami <RSalem@slocity.org>; McGhee, Ethan <emcghee@slocity.org> Cc: Sheats, Steven <ssheats@slocity.org> Subject: RE: List of fraternity houses with CUPs - URGENT Hello, Below are the lists of currently active CUPs and prior recognized CUPs for fraternities/sororities. The locations in which the Planning Comision recently voted to revoke use permits were 1304 Foothill/190 Crandall, 1236 Monte Vista and 720 Foothill. The decision to revoke the use permit for of 1236 Monte Vista has been appealed and will be heard before council in October. Permitted Fraternity Locations Prior Use permits Use Permit # Address Notes Use Permit # Address Reason Inactive USE-0331-2023 1264 Foothill U 36-09 720 Foothill Revoked by PC 1241 Monte Vista U 106-98 1236 Monte Vista Revoked by PC 1243 Monte Vista U 1484-90 1304 Foothilll Revoked by PC 1249 Monte Vista 190 Crandall 1251 Monte Vista U 109-05 135 Crandall Condition requiring development never occurred - permit never effective (1290 Foothill reverted to previous CUP – U0486 A) U0486-A 1290 Foothill 137 Crandall U 799-79 1326 Higuera 123 Crandall USE-0803-2019 1328 Foothill 1290 Foothill U 47-10 1335 Foothill 1292 Foothill U 1292-87 1464 Foothill U -174-97 1292 Foothill Void for lack of use U 1440-89 180 California U 144-97 132 California Revoked - not in good standing with CP USE-3369-2016 190 Stenner U 898-84 1617 Santa Rosa Void for lack of use U 314-71 244 California U 110-13 1716 Osos Void for lack of use U 1099 280 California U 0619 570 Pacific Void for lack of use U 1048 615 Grand U 578-82 696 Foothill Void for lack of use U 41-09 700 Grand U 1531-91 730 Boysen Void for lack of use 248 60-57 844 Upham CAO Determination - Allowed to operate as a fraternity - 1957 use permit predates the current zoning regulations relating to fraternities John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 9:23 AM To: Salem, Rami <RSalem@slocity.org>; McGhee, Ethan <emcghee@slocity.org> Cc: Mezzapesa, John <JMezzape@slocity.org>; Sheats, Steven <ssheats@slocity.org> Subject: List of fraternity houses with CUPs - URGENT Importance: High Morning, @Salem, Rami so Ethan is working on a map for Chief Scott related to the response to the Grand Jury report. Could you confirm the frats with CUPs, including the properties that just lost them via Planning Commission review? Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, 249 dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 252 From:Amoroso, Brian Sent:Tuesday, August 19, 2025 11:03 AM To:McGhee, Ethan; Wallace, Christine Subject:RE: list Let’s just start with the main fraternity houses, and I will let you know if he wants satellite or sorority houses. Sororities don’t host parties so I don’t think we need them. Thanks Brian From: McGhee, Ethan <emcghee@slocity.org> Sent: Tuesday, August 19, 2025 10:54 AM To: Wallace, Christine <cwallace@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: RE: list Thanks for the fast response Christine, CDD owes me a favor so I’ll go bug them for a response. Brian – was Chief’s intention to have all main/satellite houses for fraternities and sororities on the map? From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 19, 2025 10:45 AM To: McGhee, Ethan <emcghee@slocity.org> Subject: list Hi Ethan, I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 253 From:Wallace, Christine Sent:Tuesday, August 19, 2025 10:45 AM To:McGhee, Ethan Subject:list Attachments:PPF Spillman List.pdf Hi Ethan, I’m sorry, unsure of the delay with CDD response. Here’s my list that I have in Spillman that are a combo of sorority houses, fraternity houses and satellite houses. I don’t know exactly who has a CUP at this point. Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 08/19/25 San Luis Obispo Police Department 919 10:43 Premises Information Table Page: 1 PARTY REG: Common name Pre Descr ------------------------------ --- ----- ------------------------------------ PPF 12 HATHWAY PPF SAT PPF 123 CRANDALL PPF PD ALPHA PHI PPF 1236 MONTE VISTA DELTA CHI PPF KL SIDE OF ENTRY TO LAUNDRY ROOM, CENTE PPF 1241 MONTE VISTA PPF SAT PPF 1243 MONTE VISTA PPF PPF 1249 MONTE VISTA PPF PPF 1251 MONTE VISTA PPF PPF 1264 FOOTHILL PPF PD CURRENTLY OCCUPIED BY LAMDA CHI ALPH PPF 1264 FOOTHILL #1/2 PPF SAT PPF 1290 FOOTHILL ALPHA PHI PPF PPF 1292 FOOTHILL LAMBDA CHI PPF PD LAMBDA CHI ALPHA PPF 1304 FOOTHILL PPF PPF 132 CALIFORNIA AGR PPF PPF 1326 HIGUERA PPF PPF 1327 FOOTHILL PPF SAT PPF 1328 FOOTHILL #A PPF PPF 1328 FOOTHILL #B PPF PPF 1328 FOOTHILL #C PPF PPF 1328 FOOTHILL DELTA GAMMA PPF PPF 1335 FOOTHILL PHI KAPPA PS PPF PPF 135 CRANDALL PPF SAT PPF 137 CRANDALL PPF PD ALPHA PHI PPF 1441 SLACK PPF SAT PPF 1464 FOOTHILL ALPHA CHI OM PPF PPF 1632 FREDERICKS PPF SAT PPF 1688 MILL PPF SAT PPF 180 CALIFORNIA KAPPA ALPH PPF PPF 1820 HOPE PPF SAT PPF 190 CRANDALL PPF PPF 190 STENNER AOPI PPF PPF 1928 GARFIELD PPF SAT PPF 2090 HAYS PPF SAT PPF 248 GRAND PPF SAT PPF 250 GRAND PPF SAT PPF 260 CHAPLIN PPF SAT PPF 280 CALIFORNIA PPF PPF 281 ALBERT PPF SAT PPF 323 GRAND PPF SAT PPF 348 HATHWAY PPF SAT PHI SIGMA KAPPA PPF 385 CHAPLIN PPF SAT PPF 388 CHAPLIN PPF SAT PPF 395 GRAND PPF SAT PPF 615 GRAND PPF PPF 654 GRAVES ZETA BETA PPF PPF 658 GRAVES PPF SAT ZBT PPF 700 GRAND CHI OMEGA PPF PPF 720 FOOTHILL DELTA UPSILON PPF PPF 726 FOOTHILL;720-726 PPF = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = = 254 From:Wallace, Christine Sent:Tuesday, August 19, 2025 9:23 AM To:Salem, Rami; McGhee, Ethan Cc:Mezzapesa, John; Sheats, Steven Subject:List of fraternity houses with CUPs - URGENT Importance:High Morning, @Salem, Rami so Ethan is working on a map for Chief Scott related to the response to the Grand Jury report. Could you confirm the frats with CUPs, including the properties that just lost them via Planning Commission review? Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 258 From:Amoroso, Brian Sent:Monday, August 18, 2025 2:55 PM To:McGhee, Ethan; Andrews, Mary Subject:RE: Noise Complaints Map Draft 1 Thanks Ethan. Tomorrow morning is great. I do not know what time the meeting is but we are not attending and will not need you to attend either. An outlier for the highest sounds good. I will not have the fraternity list until late tomorrow once Christine Wallace gets back into town from VL. Thanks again. Brian Brian Amoroso Deputy Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E bamoroso@slocity.org T 805.594.8016 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: McGhee, Ethan <emcghee@slocity.org> Sent: Monday, August 18, 2025 2:41 PM To: Amoroso, Brian <bamoroso@slocity.org>; Andrews, Mary <mandrews@slocity.org> Subject: RE: Noise Complaints Map Draft 1 Awesome, glad to hear it. I’m finalizing the data now and will have the yearly maps for the past 4 years ready by tomorrow morning. What time is the meeting, and would you like me to attend? The high range for 2024 is 39. I can do an outliers value if there is anything above 35/40 (depending on other year’s data). 259 Were you able to generate the fraternity list? It may be in the email thread but I haven’t seen it come by yet. Cheers, Ethan From: Amoroso, Brian <bamoroso@slocity.org> Sent: Monday, August 18, 2025 2:38 PM To: McGhee, Ethan <emcghee@slocity.org>; Andrews, Mary <mandrews@slocity.org> Subject: RE: Noise Complaints Map Draft 1 Hi Ethan, Chief Scott likes the map. Great job. Wondering what the upper range is of the polygons. (ie Red is greater than 20. Were there any outliers that should be purple or something for like over 35? Just not sure how high the highest was) We will need to finalize these maps before the meeting tomorrow. Let me know. Thanks Brian From: McGhee, Ethan <emcghee@slocity.org> Sent: Monday, August 18, 2025 9:59 AM To: Amoroso, Brian <bamoroso@slocity.org>; Andrews, Mary <mandrews@slocity.org> Subject: Noise Complaints Map Draft 1 Hi Chief, Please see attached map from 2024-2025 data. I am hoping you can provide comments on the map while I work on getting 2021-2024 data set up for map export. We decided to visualize the heat map by aggregating point data from CAD within tessellated polygons. This will ensure the density values for each cell will be the same size across all maps and will aid in understanding spatial intensity patterns across several years. The density of calls (2-5, 6-10, 11-20, and over 20), the color scheme, as well as the size of the tessellated polygons can be modified. Let me know if you want to hop on a quick call to discuss this. Cheers, Ethan McGhee GIS Specialist Information Technology 990 Palm Street, San Luis Obispo, CA 93401-3218 E emcghee@slocity.org T 805.781.7069 260 slocity.org Stay connected with the City by signing up for e-notifications 265 From:Parzanese, Joe Sent:Monday, August 18, 2025 9:59 AM To:McGhee, Ethan; Andrews, Mary Subject:RE: Noise Calls Request Follow Up Attachments:noise_violations_2021_to_now.xlsx Unfortunately, the complainant information for these calls / incidents is not filled in and thus there is no connection to the nmmain table for the fields referenced by Brian below. There are connections to nmmain in both the call and incident tables, but in both cases, that data is not filled in. It appears that our dispatchers mostly use the contact section for a call, and I have included that in the excel spreadsheet attached. Unfortunately, that mostly has incomplete data. From: McGhee, Ethan <emcghee@slocity.org> Sent: Monday, August 18, 2025 8:17 AM To: Andrews, Mary <mandrews@slocity.org>; Parzanese, Joe <jparzanese@slocity.org> Subject: FW: Noise Calls Request Follow Up Hey Joe/Mary, I am needing some data from spillman related to noise complaints. Mary will be able to pull the complaint address, but one aspect of the request is relating to the caller. Are either of you familiar/can pull the caller data from Aug 1 2021 to now? I can call if you need more background explanation, see below for original request. Cheers, Ethan From: Amoroso, Brian <bamoroso@slocity.org> Sent: Thursday, August 14, 2025 2:51 PM To: McGhee, Ethan <emcghee@slocity.org> Cc: Andrews, Mary <mandrews@slocity.org> Subject: RE: Noise Calls Request Follow Up Hi Ethan, Thanks for the work on this. I don’t think our crime dashboard does the heatmapping that Chief is looking for, but I might be wrong. When I went to login to it, I am getting a blank screen when I select the Single Sign On blue button? I did some research on the location data of the caller. Unfortunately, we only get X/Y coordinates when someone dials 911, which is almost never on a party call. If the caller is anonymous, we will likely just have the number they called from. If they leave a name and their address, we will have that information. I believe the fields you want are: Caller Last Name: nmmain:last Caller First Name: nmmain.first Caller Address: nmmain.street Caller Phone: nmmain.phone Incident Address: lwmain.address 266 Is this what you were looking for? I think it would be helpful to run maps annually, on a 8/1 to 7/31 cadence to mimic each school year. So working backwards in order of priority we would like to see the following heat maps: 8/1/2024 – 7/31/2025 8/1/2023 – 7/31/2024 8/1/2022 – 7/31/2023 8/1/2021 – 7/31/2022 Ideally, if these can be built on one map and we can turn each year on and off like layers, with multiple showing at the same time if we need that would be useful. If not, separate maps for each year works as well. Let me know if you need anything else from me. Thanks! Brian Brian Amoroso Deputy Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E bamoroso@slocity.org T 805.594.8016 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. From: McGhee, Ethan <emcghee@slocity.org> Sent: Thursday, August 14, 2025 1:54 PM To: Amoroso, Brian <bamoroso@slocity.org> Cc: Andrews, Mary <mandrews@slocity.org> Subject: Noise Calls Request Follow Up Hi Chief, I wanted to follow up regarding Chief Scott’s request on Noise Complaints for the Grand jury Report. In the call, Chief expressed interest in getting the Noise Complaints for the complaint address as well as the origin of call. Mary has done a ton of work and already geocoded and mapped the noise data and put it in this dashboard (see below). However, I do not believe this data has the origin of call. Are you aware of what data fields from our CAD reference 267 the x/y for the origin of call? I see Taylor is out of the office until the 25th and this is a higher priority request so I wanted to get the ball rolling sooner rather than later. Cheers, Ethan Ethan McGhee GIS Specialist Information Technology 990 Palm Street, San Luis Obispo, CA 93401-3218 E emcghee@slocity.org T 805.781.7069 slocity.org Stay connected with the City by signing up for e-notifications 268 From:McGhee, Ethan Sent:Monday, August 18, 2025 8:03 AM To:Amoroso, Brian Subject:RE: GIS Mapping project Hey Chief, I went to Cal Poly, so I'm fairly familiar with the major fraternity locaƟons. I've just mapped out 10 fraterniƟes which should work for the rough draŌ but if you can send a formalized list I can update it for the final draŌ. Cheers, Ethan -----Original Message----- From: ScoƩ, Rick <rscoƩ@slocity.org> Sent: Thursday, August 14, 2025 8:04 PM To: Amoroso, Brian <bamoroso@slocity.org> Cc: McGhee, Ethan <emcghee@slocity.org> Subject: FW: GIS Mapping project Brain, Will you also have ask Ethan create a map layer with all known Greek addresses? Thank you, Rick -----Original Message----- From: ScoƩ, Rick Sent: Thursday, August 14, 2025 4:28 PM To: Erquiaga, Josh <JErquiag@slocity.org> Cc: McGhee, Ethan <emcghee@slocity.org>; Amoroso, Brian <bamoroso@slocity.org> Subject: GIS Mapping project Hey Josh, I wanted to let you know that I reached out to Ethan today about possibly assisƟng on a mapping idea/project related to neighborhood noise. The project will assist the City Manager in her meeƟngs with the City Council's ad hoc commiƩee charged with the response to the Grand Jury's report. The turnaround for the iniƟal map will need to be 8/19 for the meeƟng. Any help is greatly appreciated and my apologies for the short noƟce. Thank you, R. ScoƩ 272 From:Stewart, Erica A Sent:Thursday, August 14, 2025 11:29 PM To:Jules Brownstein Subject:Re: A Student’s Perspective on the Value of Greek Life at Cal Poly Hi Jules, I hope you had a wonderful summer! We are picking up conversations about Greek life and accountability. Do you have time to talk in early September? Thank you, Erica Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org C 805.540.1154 slocity.org The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l Stay connected with the City by signing up for e-notifications From: Jules Brownstein < Sent: Tuesday, June 3, 2025 4:28 PM To: E-mail Council Website <emailcouncil@slocity.org> Subject: A Student’s Perspective on the Value of Greek Life at Cal Poly Hello, As a current Cal Poly student and member of the Greek community, I wanted to share a personal perspective that often gets overlooked in broader conversations about Greek Life. For me, joining a fraternity wasn’t about parties or socializing but about finding belonging. College can be incredibly isolating, and the fraternity I joined gave me a support system, deep friendships, and a consistent source of encouragement during some of the most challenging moments in my life. It’s been essential to my mental health and overall well-being. I know I’m not the only one who feels this way. With nearly 20% of the student body involved in Greek Life, over 4,000 students have found similar meaning and connection. That’s about the same as Cal Poly's academic college. To remove or severely restrict these communities is, in many ways, turning away thousands of students who depend on them for growth, purpose, and support. 273 I fully support holding organizations accountable, but I also hope that decisions moving forward consider how impactful and positive these communities can be when given the opportunity to succeed. Thank you for listening and your commitment to the well-being of all students in San Luis Obispo. 286 From:Patino, Mallory Sent:Tuesday, August 12, 2025 3:39 PM To:Cohen, Rachel Subject:RE: Fraternity Grand Jury Response Hi Rachel, Here is the Draft PC Staff Report for the Grand Jury response: 8.27.25 PC Staff Report - Grand Jury Response.docx The folder with this draft and the attachment is in my SharePoint folder here: Grand Jury - Fraternities. Once Sadie is done with her review, I will put it in eScribe and get it routed. Tyler mentioned last week he’d like to get it routed by Thursday, or Friday at the latest. Let me know if you have any questions or need any edits from me! Thanks, Mallory Patino pronouns she/her/hers Assistant Planner Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Corey, Tyler <tcorey@slocity.org> Sent: Friday, August 8, 2025 9:36 AM To: Patino, Mallory <mpatino@slocity.org>; Cohen, Rachel <rcohen@slocity.org> Subject: FW: Fraternity Grand Jury Response Hi- Please see email below from Timmi. The plan is for Mallory to send the City Attorney’s Office a draft of the report by end of day Tuesday in Sharepoint and will copy over our “response” as it looks at that time into the report template. The report formally routes in Escribe on 8/15 with the City Attorney’s Office review first then myself. I will review on 8/18. Rachel- please review the draft PC report before we share it with the City Attorney’s Office in Sharepoint. Thanks for your help with this effort! From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Friday, August 8, 2025 8:54 AM To: Corey, Tyler <tcorey@slocity.org> Subject: Fraternity Grand Jury Response Hi – 287 Can you direct whichever planner is working on the staff report for the grand jury response to please touch base with City Attorney office early (like next week) to discuss the staff report as it is being developed? I want to make sure the CAO is happy with the staff report and that it properly conveys what the city is required to do at this point (for a response) and the format, etc. Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 288 From:Mezzapesa, John Sent:Tuesday, August 12, 2025 12:05 PM To:Tway, Timothea (Timmi) Subject:RE: Illegal Fraternity Noise History - one example This location received an NOV in October of 2024 and an Administrative Citation in November of 2024 shortly after a noise citation was issued by PD. We investigated this location in January during Rush and were unable to verify any violations. It looks like there were two more noise citations in May of this year but we were unable to connect these to any sanctioned events. John Mezzapesa Code Enforcement Supervisor Community Development Building and Safety 919 Palm Street, San Luis Obispo, CA 93401-3668 E jmezzapesa@slocity.org T 805.781.7179 From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Thursday, August 7, 2025 4:20 PM To: Mezzapesa, John <JMezzape@slocity.org> Subject: FW: Illegal Fraternity Noise History - one example Hi John, Can you let me know if/when this house has been given an NOV from code enforcement? Thanks, timmi From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, August 7, 2025 3:53 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Scott, Rick <rscott@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: Fw: Illegal Fraternity Noise History - one example FYI Erica A. Stewart pronouns she/her/hers Mayor 289 Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: kathie walker < Sent: Thursday, August 7, 2025 3:45:28 PM To: Dave Congalton <dave@920kvec.com>; McDonald, Whitney <WMcDonal@slocity.org>; Stewart, Erica A <estewart@slocity.org> Subject: Illegal Fraternity Noise History - one example I may call into Dave's show today to talk about the illegal fraternity operations, including the many main chapter houses for Cal Poly's 19 fraternities that have and continue to operate in our neighborhoods, and the dozens of satellite houses that operate as full-fledged fraternities. I've attached the noise history of one documented illegal fraternity at 348 Hathway (Phi Sigma Kappa) that has been known to be an illegal fraternity since at least 2015, when it was cited in a report published by Cal Poly after the roof collapsed during St. Fratty's Day. It has not been shut down by the City. I wanted you to have this information beforehand. Several of the noise calls that were cleared by SLOPD as negative violations were huge, very loud parties and the videos and dates are published on HowToRuinANeighborhood.com. They were also sent to SLOPD and the City at the time that they happened. This is common in our neighborhood, and noisy parties are cleared as negative violations even when they are heard a block away. Why has the City not held this nuisance property accountable? SLOPD cleared the property's noise citation history last summer, allowing it to avoid ongoing $1000 fines to the property owner and the fraternity tenants, and starting over with $0 fine DAC warnings. SNAP was sent twice to this property after the citation history was cleared, so it was able to avoid more noise citations, and financial consequences. This fraternity continues to operate illegally and nothing has been done. This is one of many examples of illegal fraternity operations that have continued to operate, despite the City's knowledge of their location and that they are operating illegally. 290 From:kathie walker < Sent:Monday, August 11, 2025 1:18 PM To:Stewart, Erica A Subject:Re: Living on Cerro Romauldo vs. the situation in Alta Vista/Monterey Hts Follow Up Flag:Flag for follow up Flag Status:Flagged Hi Erica, Thank you for your reply. I appreciate knowing that the City is taking these issues seriously and working toward meaningful solutions. I would welcome the opportunity to be included in future conversations on this matter. Steve and I have recently leased our home to three Cal Poly engineering students, each of whom is the first in their family to attend college. During our initial meeting, they expressed some concern about potential noise, as they have early mornings and significant responsibilities. I will continue to stay engaged and keep an eye on the situation. Everyone deserves the ability to rest and enjoy their home in peace. I know how much you juggle in your role, and I’m grateful for your leadership and dedication to our community. Thank you again for your time and response. -Kathie On Mon, Aug 11, 2025 at 8:49 AM Stewart, Erica A <estewart@slocity.org> wrote: Hi Kathie, Thank you for your email. I’m sorry that you feel I was minimizing the fraternity and noise issues. I assure you myself and the city are taking this seriously. We are looking into many options that other towns with universities are trying to use and meeting with Cal Poly to make intentional change and better communication. Sincerely, Erica Erica A. Stewart pronouns she/her/hers Mayor To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org C 805.540.1154 291 slocity.org To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Facebook To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Instagram To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.Twitter Stay connected with the City by signing up for e-notifications From: kathie walker < Sent: Thursday, August 7, 2025 6:45 PM To: Stewart, Erica A <estewart@slocity.org> Subject: Living on Cerro Romauldo vs. the situation in Alta Vista/Monterey Hts Hi Erica, Today, on Dave Congalton’s show, you mentioned having lived on Cerro Romauldo Avenue several years ago with your young children. I lived nearby on Santa Lucia Drive about 30 years ago, when my own children were 3, 5, and 7. My parents also lived on McCollum in Monterey Heights until 2010. At that time, and still today, there were no fraternity operations in the Cerro Romauldo neighborhood. There were also none in Monterey Heights in 2010. The spread of illegal fraternity operations into residential neighborhoods is a relatively recent, and deeply troubling, development. Our family has seen it escalate firsthand. What began with a few fraternity houses on Hathway has grown into more than 40 operating in the Alta Vista and Monterey Heights neighborhoods, and a few spreading to the Tassajara/Ramona area. By the City’s own definition, these are fraternity houses which are not legally allowed to operate without a permit, and are prohibited in R-1 and R-2 neighborhoods. They are operating illegally and knowingly violating City law. The difference between living near college students and living near fraternity houses is night and day. Comparing those experiences feels dismissive of the extremely serious and escalating problem we have faced. Please believe The Tribune article and the reporter's two- to three-month investigation — she witnessed the chaos in our neighborhood firsthand. Please believe the Grand Jury report, based on months of investigation and direct observation of these same conditions. A fraternity house in a residential area is the equivalent of a nightclub moving onto your block — booming music, hundreds of people drinking and yelling, traffic coming and going all night long, and a constant churn of rideshare vehicles. Our home is now surrounded by multiple fraternity houses — many of them official chapter houses — that routinely host rush events, sorority exchanges, and other large gatherings. These are documented both in Cal Poly’s AB 524 report and more recently on the fraternity's public social media pages. This isn’t occasional noise. It’s every weekend that Cal Poly is in session. And it’s not going away until the City steps up. The City must compel Cal Poly to disclose the addresses of these houses and begin citing the property owners until the illegal operations cease. The conditions the neighbors in these neighborhoods are living under are untenable. This is not normal. This is not acceptable. This is not legal. It is absolute hell for those of us who are forced to live among illegal fraternity operations, and we need the City to act now because this is happening within the city limits and under its jurisdiction. It doesn't feel good to have the problem minimized and I hope there is more sensitivity for the issue moving forward. Thank you, 292 Kathie 293 From:Salem, Rami Sent:Monday, August 11, 2025 11:45 AM To:Wallace, Christine Subject:RE: 1292 Foothill Thank you Christine 뇤눎눐눑눒눏 From: Wallace, Christine <cwallace@slocity.org> Sent: Monday, August 11, 2025 11:44 AM To: Salem, Rami <RSalem@slocity.org> Subject: RE: 1292 Foothill Attached. 뇤눎눐눑눒눏 From: Salem, Rami <RSalem@slocity.org> Sent: Monday, August 11, 2025 9:56 AM To: Wallace, Christine <cwallace@slocity.org> Subject: RE: 1292 Foothill Hi Christine, Can I get a record of contact on 1229 Fredericks since May of 2024 until today. I hope you’re having a good morning. From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 5, 2025 3:17 PM To: Salem, Rami <RSalem@slocity.org> Subject: RE: 1292 Foothill Oh, they actually have a CUP? Good to know. I may need to call you tomorrow to go over a couple others that I think are satellite houses. Thanks! CW From: Salem, Rami <RSalem@slocity.org> Sent: Tuesday, August 5, 2025 3:10 PM To: Wallace, Christine <cwallace@slocity.org> Subject: RE: 1292 Foothill Hi Christine, It’s showing as LAMBDA CHI ALPHA. Permit dates to 11/07/2014. From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 5, 2025 1:58 PM To: Salem, Rami <RSalem@slocity.org> Subject: 1292 Foothill Hi Rami, 294 Are you showing 1292 Foothill as a frat house? Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 299 From:Stewart, Erica A Sent:Monday, August 11, 2025 8:43 AM To:Tway, Timothea (Timmi); Scott, Rick; Collins, Scott; McDonald, Whitney Subject:Re: Illegal Fraternity Noise History - one example Thank you, Timmi! Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 E estewart@slocity.org C 805.540.1154 slocity.org The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and l Stay connected with the City by signing up for e-notifications From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Friday, August 8, 2025 8:42 AM To: Stewart, Erica A <estewart@slocity.org>; Scott, Rick <rscott@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: RE: Illegal Fraternity Noise History - one example Mayor Stewart, Thank you – I will make sure this has been logged by code enforcement. I believe this home has received notices of violation, but the information provided is helpful for our records, Thanks, Timmi From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, August 7, 2025 3:53 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Scott, Rick <rscott@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: Fw: Illegal Fraternity Noise History - one example FYI Erica A. Stewart pronouns she/her/hers Mayor 300 Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: kathie walker < Sent: Thursday, August 7, 2025 3:45:28 PM To: Dave Congalton <dave@920kvec.com>; McDonald, Whitney <WMcDonal@slocity.org>; Stewart, Erica A <estewart@slocity.org> Subject: Illegal Fraternity Noise History - one example I may call into Dave's show today to talk about the illegal fraternity operations, including the many main chapter houses for Cal Poly's 19 fraternities that have and continue to operate in our neighborhoods, and the dozens of satellite houses that operate as full-fledged fraternities. I've attached the noise history of one documented illegal fraternity at 348 Hathway (Phi Sigma Kappa) that has been known to be an illegal fraternity since at least 2015, when it was cited in a report published by Cal Poly after the roof collapsed during St. Fratty's Day. It has not been shut down by the City. I wanted you to have this information beforehand. Several of the noise calls that were cleared by SLOPD as negative violations were huge, very loud parties and the videos and dates are published on HowToRuinANeighborhood.com. They were also sent to SLOPD and the City at the time that they happened. This is common in our neighborhood, and noisy parties are cleared as negative violations even when they are heard a block away. Why has the City not held this nuisance property accountable? SLOPD cleared the property's noise citation history last summer, allowing it to avoid ongoing $1000 fines to the property owner and the fraternity tenants, and starting over with $0 fine DAC warnings. SNAP was sent twice to this property after the citation history was cleared, so it was able to avoid more noise citations, and financial consequences. This fraternity continues to operate illegally and nothing has been done. This is one of many examples of illegal fraternity operations that have continued to operate, despite the City's knowledge of their location and that they are operating illegally. 304 From:Harnett, Natalie Sent:Friday, August 8, 2025 1:26 PM To:Tway, Timothea (Timmi); Collins, Scott Subject:RE: Draft Grand Jury Responses - City Manager and Planning Commission Recommendations Sorry I was typing too fast, a couple clarifications below. And yes, feel free to send it to John! Thanks so much and have a great time off! From: Harnett, Natalie Sent: Friday, August 8, 2025 1:14 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: RE: Draft Grand Jury Responses - City Manager and Planning Commission Recommendations Excellent! And all good – I will just put a link in there for now and we can add the language after it’s approved by the PC. It sounds like Whitney wants to bring all the responses to Ad Hoc Committee Council on 8/20 but since PC agenda will need to be published one week in advance (8/20 also), any comments that the Ad Hoc committee they may have, we can just include as follow-up or during the PC meeting? From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Friday, August 8, 2025 1:10 PM To: Harnett, Natalie <nharnett@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: Re: Draft Grand Jury Responses - City Manager and Planning Commission Recommendations Hi Natalie, Bad news – I am out next week. Good news - Since the pc meeting is soon, I actually have a complete draft response prepared for R6 that was written by planning staff and myself, I apologize for not getting this over to you, we finished it this morning: Fraternity and Sorority - Grand Jury Response.docx That one in particular will need to be finalized in the next 2 weeks because it will go to planning commission on the 27th, so needs to be ready for the packet the week before. I previously have sent a link to Whitney and Scott (sorry for not including you). I will throw some notes into the other response before I leave today, and also tag John M. in it, as he may have some thoughts. Thanks! Timmi From: Harnett, Natalie <nharnett@slocity.org> Sent: Friday, August 8, 2025 12:22:38 PM 305 To: Tway, Timothea (Timmi) <TTway@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: Draft Grand Jury Responses - City Manager and Planning Commission Recommendations Hi Timmi and Scott, Whitney just asked me to help develop a first draft of the recommended responses to the Grand Jury findings directed towards the City Manager and Planning Commission which include: R3. The SLO City Manager should develop and implement an ongoing formal process to identify illegal fraternities to bring them into compliance. R6. The SLO City Manager and the Planning Commission should move toward adopting more uniform conditions for CUP’s and enforcement of existing requirements. Due to the time span (1971-2024) in which these CUPs were approved, the requirements are inconsiste nt. The City should consider using future CUP violations to determine if it is appropriate to revise the conditions to make them more relevant for today’s environment. This may require consideration of additional code enforcement staff or alternative work schedules. Here is a link to the full draft response document: DRAFT - Grand Jury Responses - R&R w T&G.docx I was thinking it would be helpful if you both put in your draft notes/recommended responses, and we could quickly touch base next week to consolidate and clean them up. Let me know what you think. If possible, I would like to send these to Whitney by next Thursday(8/14) so that she can review and update as needed before the next Ad Hoc committee meeting on 8/20. Thanks! Natalie Natalie Harnett pronouns she/her/hers Policy and Project Manager City Administration 990 Palm Street, San Luis Obispo, CA 93401-3218 E nharnett@slocity.org T 805.781.7282 slocity.org Stay connected with the City by signing up for e-notifications 312 From:Corey, Tyler Sent:Friday, August 8, 2025 9:32 AM To:Tway, Timothea (Timmi) Subject:RE: Fraternity Grand Jury Response Will do – Mallory is taking the lead on putting the PC report together with Rachel’s support. Mallory will send the City Attorney’s Office a draft of the report by end of day Tuesday in Sharepoint and will copy over the our “response” as it looks at that time into the report template. The report formally routes in Escribe on 8/15 with the City Attorney’s Office review first then myself. I will review on 8/18. Are you planning on sending our draft response to Whitney and Christine before the end of day? From: Tway, Timothea (Timmi) <TTway@slocity.org> Sent: Friday, August 8, 2025 8:54 AM To: Corey, Tyler <tcorey@slocity.org> Subject: Fraternity Grand Jury Response Hi – Can you direct whichever planner is working on the staff report for the grand jury response to please touch base with City Attorney office early (like next week) to discuss the staff report as it is being developed? I want to make sure the CAO is happy with the staff report and that it properly conveys what the city is required to do at this point (for a response) and the format, etc. Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 313 From:Tway, Timothea (Timmi) Sent:Friday, August 8, 2025 9:01 AM To:McDonald, Whitney; Collins, Scott Cc:Dietrick, Christine Subject:Draft Response for PC Recommendation for Grand Jury Hi all, Whitney – as promised, please find the current draft response for the Grand Jury recommendation that was directed at you and the PC here: Fraternity and Sorority - Grand Jury Response.docx This is scheduled to be considered by the Planning Commission on August 27, so it will be the first response discussed in public. The packet will be prepared in two weeks. Please take a look and edit as you see fit. It is long, but we can always edit down if we think it is too much or it is longer than the other responses. Thank you! Timothea (Timmi) Tway Director of Community Development Community Development 919 Palm, San Luis Obispo, CA 93401-3249 E TTway@slocity.org T 805.781.7187 slocity.org Stay connected with the City by signing up for e-notifications 318 From:Tway, Timothea (Timmi) Sent:Thursday, August 7, 2025 4:20 PM To:Mezzapesa, John Subject:FW: Illegal Fraternity Noise History - one example Attachments:348 Hathway Phi Sigma Kappa.pdf Hi John, Can you let me know if/when this house has been given an NOV from code enforcement? Thanks, timmi From: Stewart, Erica A <estewart@slocity.org> Sent: Thursday, August 7, 2025 3:53 PM To: Tway, Timothea (Timmi) <TTway@slocity.org>; Scott, Rick <rscott@slocity.org>; Collins, Scott <SCollins@slocity.org> Subject: Fw: Illegal Fraternity Noise History - one example FYI Erica A. Stewart pronouns she/her/hers Mayor Office of the City Council 990 Palm Street, San Luis Obispo, CA 93401-3249 estewart@slocity.org 805.540.1154 slocity.org Stay connected with the City by signing up for e-notifications The best way to report general issues within City limits or to request City services during this time is via Ask SLO, www.slocity.org/Ask. From: kathie walker < Sent: Thursday, August 7, 2025 3:45:28 PM To: Dave Congalton <dave@920kvec.com>; McDonald, Whitney <WMcDonal@slocity.org>; Stewart, Erica A <estewart@slocity.org> Subject: Illegal Fraternity Noise History - one example I may call into Dave's show today to talk about the illegal fraternity operations, including the many main chapter houses for Cal Poly's 19 fraternities that have and continue to operate in our neighborhoods, and the dozens of satellite houses that operate as full-fledged fraternities. 319 I've attached the noise history of one documented illegal fraternity at 348 Hathway (Phi Sigma Kappa) that has been known to be an illegal fraternity since at least 2015, when it was cited in a report published by Cal Poly after the roof collapsed during St. Fratty's Day. It has not been shut down by the City. I wanted you to have this information beforehand. Several of the noise calls that were cleared by SLOPD as negative violations were huge, very loud parties and the videos and dates are published on HowToRuinANeighborhood.com. They were also sent to SLOPD and the City at the time that they happened. This is common in our neighborhood, and noisy parties are cleared as negative violations even when they are heard a block away. Why has the City not held this nuisance property accountable? SLOPD cleared the property's noise citation history last summer, allowing it to avoid ongoing $1000 fines to the property owner and the fraternity tenants, and starting over with $0 fine DAC warnings. SNAP was sent twice to this property after the citation history was cleared, so it was able to avoid more noise citations, and financial consequences. This fraternity continues to operate illegally and nothing has been done. This is one of many examples of illegal fraternity operations that have continued to operate, despite the City's knowledge of their location and that they are operating illegally. DAC warnings with $0 fine because SLOPD cleared citation history, thereby eliminating $1000 fine for fraternity tenants & $1000 fine for property owner. Property is only supposed to receive one DAC, then SLOPD responds. But SNAP was sent twice (9/10 & 10/12) instead of SLOPD so two DACs given to frat rather than citations. SLOPD allowed the property owner to clear citation history in summer 2024 (at red line, below) Phi Sigma Kappa posts on social media showing “Main House” at 348 Hathway Today, in 2025, it is still illegally operating as the main chapter house for Phi Sigma Kappa. Noise History for Fraternity at 348 Hathway illegally located in R2 zone RF=Report Filed, probably unruly gathering or refusal to open the door 320 From:kathie walker < Sent:Thursday, August 7, 2025 3:57 PM To:Dave Congalton; McDonald, Whitney; Stewart, Erica A Subject:Re: Illegal Fraternity Noise History - one example P.S. I believe there are more recent noise citations for this property but have not requested an updated history for 2025. On Thu, Aug 7, 2025 at 3:45 PM kathie walker < wrote: I may call into Dave's show today to talk about the illegal fraternity operations, including the many main chapter houses for Cal Poly's 19 fraternities that have and continue to operate in our neighborhoods, and the dozens of satellite houses that operate as full-fledged fraternities. I've attached the noise history of one documented illegal fraternity at 348 Hathway (Phi Sigma Kappa) that has been known to be an illegal fraternity since at least 2015, when it was cited in a report published by Cal Poly after the roof collapsed during St. Fratty's Day. It has not been shut down by the City. I wanted you to have this information beforehand. Several of the noise calls that were cleared by SLOPD as negative violations were huge, very loud parties and the videos and dates are published on HowToRuinANeighborhood.com. They were also sent to SLOPD and the City at the time that they happened. This is common in our neighborhood, and noisy parties are cleared as negative violations even when they are heard a block away. Why has the City not held this nuisance property accountable? SLOPD cleared the property's noise citation history last summer, allowing it to avoid ongoing $1000 fines to the property owner and the fraternity tenants, and starting over with $0 fine DAC warnings. SNAP was sent twice to this property after the citation history was cleared, so it was able to avoid more noise citations, and financial consequences. This fraternity continues to operate illegally and nothing has been done. This is one of many examples of illegal fraternity operations that have continued to operate, despite the City's knowledge of their location and that they are operating illegally. 326 From:Salem, Rami Sent:Wednesday, August 6, 2025 10:22 AM To:osrr@calpoly.edu Cc:Mezzapesa, John Subject:RE: A copy of the public report you submitted TrackingTracking:Recipient Read osrr@calpoly.edu Mezzapesa, John Read: 8/6/2025 10:23 AM Office of Student Rights and Responsibilities I hope this finds you well, I was wondering if you’ve reached a decision on the incident we reported back in June at 205 Albert Dr Unit A. Hope all is well. Thank you for your assistance. Sincerely, Rami Salem Code Enforcement and Safe Housing Officer rsalem@slocity.org 805-440-9825 From: osrr@calpoly.edu <osrr@calpoly.edu> Sent: Thursday, June 5, 2025 10:03 AM To: Salem, Rami <RSalem@slocity.org> Subject: A copy of the public report you submitted June 5, 2025 To: Rami Salem | rsalem@slocity.org From: Student Rights & Responsibilities | osrr@calpoly.edu Dear Rami Salem: Thank you for reporting this incident, here is a copy for your records. Please note that the below information does not contain the entire report as submitted to OSRR. 327 On June 5, 2025, you submitted a report to the Office of Student Rights & Responsibilities concerning Zeta Beta Tau Fraternity group residing at 205 Albert Dr Unit A.. This was an incident of , and it occurred on . Incident Description: ILLEGAL FRATERNITY EVENT IN R1 RESIDENTIAL NEIGHBORHOOD on 5/30/2025, Car Wash fundraiser at 205 Albert held by Zeta Beta Tau (ZBT) IN THE INTERSECTION OF ALBERT AND LONGVIEW. Lots of people honking and yelling. It is against the Municipal Code to have a car wash on the street per SLOMC 10.36.080. ZBT's event was posted on Instagram. If you submitted this incident in error, or if you would like to make any clarifications to this incident report, please contact OSRR at osrr@calpoly.edu or by phone at 805-756-2794 as soon as you can. Thank you for helping to uphold the integrity of Cal Poly and its students by reporting this incident. Sincerely, Office of Student Rights & Responsibilities 330 From:Salem, Rami Sent:Wednesday, August 6, 2025 10:21 AM To:osrr@calpoly.edu Cc:Mezzapesa, John Subject:RE: A copy of the public report you submitted Office of Student Rights and Responsibilities I hope this finds you well, I was wondering if you’ve reached a decision on the incident we reported back in June at 1866 Loomis St. Hope all is well. Thank you for your assistance. Sincerely, Rami Salem Code Enforcement and Safe Housing Officer rsalem@slocity.org 805-440-9825 From: osrr@calpoly.edu <osrr@calpoly.edu> Sent: Thursday, June 5, 2025 10:01 AM To: Salem, Rami <RSalem@slocity.org> Subject: A copy of the public report you submitted June 5, 2025 To: Rami Salem | rsalem@slocity.org From: Student Rights & Responsibilities | osrr@calpoly.edu Dear Rami Salem: Thank you for reporting this incident, here is a copy for your records. Please note that the below information does not contain the entire report as submitted to OSRR. On June 5, 2025, you submitted a report to the Office of Student Rights & Responsibilities concerning Delta Upsilon Fraternity group residing at1866 Loomis St. This was an incident of , and it occurred on . 331 Incident Description: ILLEGAL FRATERNITY EVENT IN R1 RESIDENTIAL NEIGHBORHOOD on 5/16/2025, Dunk a DUde 2025 philanthropy at 1866 Loomis St held by Delta Upsilon. If you submitted this incident in error, or if you would like to make any clarifications to this incident report, please contact OSRR at osrr@calpoly.edu or by phone at 805-756-2794 as soon as you can. Thank you for helping to uphold the integrity of Cal Poly and its students by reporting this incident. Sincerely, Office of Student Rights & Responsibilities 332 From:Salem, Rami Sent:Tuesday, August 5, 2025 3:21 PM To:Wallace, Christine Subject:RE: 1292 Foothill TrackingTracking:Recipient Delivery Wallace, Christine Delivered: 8/5/2025 3:21 PM I’ll look forward to it. From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 5, 2025 3:17 PM To: Salem, Rami <RSalem@slocity.org> Subject: RE: 1292 Foothill Oh, they actually have a CUP? Good to know. I may need to call you tomorrow to go over a couple others that I think are satellite houses. Thanks! CW From: Salem, Rami <RSalem@slocity.org> Sent: Tuesday, August 5, 2025 3:10 PM To: Wallace, Christine <cwallace@slocity.org> Subject: RE: 1292 Foothill Hi Christine, It’s showing as LAMBDA CHI ALPHA. Permit dates to 11/07/2014. From: Wallace, Christine <cwallace@slocity.org> Sent: Tuesday, August 5, 2025 1:58 PM To: Salem, Rami <RSalem@slocity.org> Subject: 1292 Foothill Hi Rami, Are you showing 1292 Foothill as a frat house? Thanks, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org 333 T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 335 From:Wallace, Christine Sent:Tuesday, August 5, 2025 2:04 PM To:k Cc:Schafer, Aaron Subject:Early Removals Follow Up Flag:Follow up Flag Status:Completed Hi Kim, Thanks for submitting the Early Removal requests for your properties. Several of these houses have been identified as fraternity satellite houses and I won’t be removing them from the noise “no warning” list. I’m confirming those properties with our Community Development Department at which time I will respond to the early removal request. We are leaving those properties on the list at this time because the legacy of nuisance behavior is persisting with many of the satellite houses and simply turning over people hasn’t shifted the way in which the properties are impacting the surrounding neighborhood. Please let me know if you have any questions, I’ll be in touch shortly with the information on which houses remain on the list. Best, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 337 From:Anthony Castaneda <anthony@California-West.com> Sent:Tuesday, August 5, 2025 11:29 AM To:Salem, Rami Subject:RE: 1236 Montevista Great news! Thank you! Anthony Castañeda DRE #02063541 California-West, Inc. 1380 Broad Street #1 San Luis Obispo, CA 93401 Office #: 805-543-9119 From: Salem, Rami <RSalem@slocity.org> Sent: Tuesday, August 5, 2025 10:10 AM To: Anthony Castaneda <anthony@California-West.com> Subject: RE: 1236 Montevista Good morning, Anthony, Residents of 1236 Montevista (Former fraternity/Permit has been recently revoked) have not violated their land use permit in longer than 30 days. Therefore, they have come into compliance with the Notice of Violation posted on the case. I have marked the case against the property as compliant and closed it. Have a fantastic day. Sincerely, Rami From: Anthony Castaneda <anthony@California-West.com> Sent: Monday, August 4, 2025 3:01 PM To: Salem, Rami <RSalem@slocity.org> Cc: Sheats, Steven <ssheats@slocity.org> Subject: RE: 1236 Montevista Rami, Let me know when you get a chance what I need on my end. Anthony Castañeda DRE #02063541 California-West, Inc. 1380 Broad Street #1 San Luis Obispo, CA 93401 Office #: 805-543-9119 From: Sheats, Steven <ssheats@slocity.org> Sent: Monday, August 4, 2025 2:04 PM To: Anthony Castaneda <anthony@California-West.com> 338 Cc: Salem, Rami <RSalem@slocity.org> Subject: Re: 1236 Montevista Hi Anthony, Thanks for checking in. My case for the balconies is closed. It looks like Rami still has an open case, so you’ll want to check with him regarding what is required on his end. Thank you, Steve From: Anthony Castaneda <anthony@California-West.com> Sent: Monday, August 4, 2025 11:46:46 AM To: Sheats, Steven <ssheats@slocity.org> Subject: 1236 Montevista Hello Steve, Just wanted to follow up with you on 1236 Montevista and to see if there is any open outstanding reports on your end that I may need to address. Anthony Castañeda DRE #02063541 California-West, Inc. 1380 Broad Street #1 San Luis Obispo, CA 93401 Office #: 805-543-9119 342 From:Cohen, Rachel Sent:Monday, August 4, 2025 10:45 AM To:Corey, Tyler Subject:RE: Grand Jury Report Response Item Hi Tyler- I have reviewed Malloy’s write up and made edits. It contains all the information we want, but this is an odd one because we are responding to a statement and not a question. Happy to discuss. Thanks, Rachel Cohen pronouns she/her/hers Principal Planner Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E rcohen@slocity.org T 805.781.7574 slocity.org Stay connected with the City by signing up for e-notifications From: Corey, Tyler <tcorey@slocity.org> Sent: Friday, August 1, 2025 3:34 PM To: Cohen, Rachel <rcohen@slocity.org> Subject: FW: Grand Jury Report Response Item Please let me know when you have had a chance to review and edit and then I will jump in to review. I am hoping to get this over to Timmi by end of day Wednesday the 6th. Thanks From: Patino, Mallory <mpatino@slocity.org> Sent: Friday, August 1, 2025 11:18 AM To: Corey, Tyler <tcorey@slocity.org> Cc: Cohen, Rachel <rcohen@slocity.org> Subject: RE: Grand Jury Report Response Item Hi Tyler, Here is a draft of a few paragraphs responding to the grand jury R6 recommendation: Fraternity and Sorority - Grand Jury Response.docx FYI, Rachel hasn’t reviewed this yet Let me know if you have any questions or would like me to make any edits. Thanks, Mallory Patino pronouns she/her/hers Assistant Planner 343 Community Development 919 Palm St, San Luis Obispo, CA 93401-3218 E mpatino@slocity.org slocity.org Stay connected with the City by signing up for e-notifications From: Corey, Tyler <tcorey@slocity.org> Sent: Wednesday, July 16, 2025 10:22 AM To: Cohen, Rachel <rcohen@slocity.org>; Patino, Mallory <mpatino@slocity.org> Subject: Grand Jury Report Response Item Tyler Corey Deputy Director of Community Development Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E tcorey@slocity.org T 805.781.7169 slocity.org Stay connected with the City by signing up for e-notifications 347 From:Tway, Timothea (Timmi) Sent:Friday, August 1, 2025 1:18 PM To:Carol Florence Cc:Emily Ewer Subject:RE: Monday, 28 July 2025 Conversation Follow-up Hi Carol, Please see my responses in blue. Thanks, Timmi From: Carol Florence <cmf@oasisassoc.com> Sent: Tuesday, July 29, 2025 3:52 PM To: Tway, Timothea (Timmi) <TTway@slocity.org> Cc: Emily Ewer <Emily@oasisassoc.com> Subject: Monday, 28 July 2025 Conversation Follow-up Madame Director! I do appreciate that you take time for us and for your candid responses. In receipt of your email this morning regarding Parker Street. Will review, coordinate with staff, and continue to keep you apprised of our progress, but I am admittedly very concerne d about the process, thus far, and our client’s reaction. Regarding the balance of our conversation, I wanted to recap our perspective for you. Your “homework” is noted and appreciate, in advance, your response. Avila Ranch  Targeting resubmittal at end of week – 01 August 2025. Intend to upload to the portal, resubmit paper copies, as required, and schedule a meeting with Callie and John to walkthrough/review the submittal package and response to comments. Delta Chi  Requested a “seat at the table” at meetings between Cal Poly Fraternity & Sorority Life staff and City staff, as the desire is to be part of the solution. o You will check the possibility for inclusion and advise . This meeting will not be open to parties other than Cal Poly and City staff at this time.  CMF discussed the strategy of providing City Council with applicant crafted COAs for members to consider and, ultimately, approve as an amendment to the fraternity’s ex. CUP, as part of the appeal. o You responded that staff prepares their analysis based on the information provided in the initial appeal, although if additional information was sent on a timely basis to staff, it may be included. You were going to ponder the opportunity to address additional applicant correspondence. We are already working on the staff report, however, if we receive additional information or correspondence we will attempt to address it depending on when it is received and relevancy to the appeal. I would encourage anyone to submit additional information for consideration as soon as 348 possible given the extended timelines we have for staff report production and research. o At the end of the day, I was hoping for a more collaborative interaction with staff, especially since this has been a perennial town and gown community challenge but now affecting solely our client, plus two additional houses.  The Grand Jury’s Round & Round with Town & Gown will be discussed during a City Council hearing in September. Really unfortunate timing, I’m afraid.  CMF expressed concern that the PC’s lack of support to amend an existing CUP would translate into a lack of support for any new CUP. There is little confidence or evidence to indicate that a new CUP would result in a different outcome. More commentary than a request, so accepting any/all thoughts from you. The Sub  CMF and Timmi discussed the potential to provide a more formal/specific record of the possible variances and development flexibility that could be provided to accommodate redevelopment of the property. o This may be documented through a pre-application meeting and review that provide a more specific and formal record to potential buyers/ developers. You were to ponder this option and possible alternatives and advise, accordingly. I think a pre- app with specific questions posed by the applicant for written staff response is likely the best path forward in this regard. That will allow staff time to review, flag any potential things to think about, and respond, in writing, to questions posed. East Airport Annexation Improvements v. AMERCO RE/U-Haul Building Permit(s) Issuance  East Airport is now connected to City water. 뇤눎눐눑눒눏  You will contact staff (i.e., CBO, Utilities, + Fire) and advise them to meet with us to provide a project update and resolve “wet water” items to enable issuance of the two (2) U-Haul building permits. I will be responsible to coordinate schedules for that important meeting. I have conveyed your interest in moving forward to the team, and will circle back with an email including o FYI, the applicant has some typical administrative items to coordinate with the CBO/Building Department, too. Believe that’s all for now. Look forward to collaborating and reaching consensus with you, et al. Thanks, again. As always, C.M. Florence, AICP Principal Planner OASIS ASSOCIATES, INC. 3427 Miguelito Court San Luis Obispo, CA 93401 P: 805.541.4509 I D: 805.548.1561 I M: 805.459.9972 www.oasisassoc.com 349 From:Christopher Frago <chris@slorent.com> Sent:Friday, August 1, 2025 12:26 PM To:Utility, Billing; STAFF Subject:Re: 244 California - City of SLO Water Hi Tim. Total of 18 bedrooms On Fri, Aug 1, 2025, 2:57 PM Utility, Billing <ub@slocity.org> wrote: Hi Chris, Thanks. How many bedrooms are there? Take care, Tim Diehl Utility Billing Assistant Public Utilities 879 Morro, San Luis Obispo, CA 93401-3934 E TDiehl@slocity.org T 805.783.7723 slocity.org Stay connected with the City by signing up for e-notifications From: Christopher Frago <chris@slorent.com> Sent: Friday, August 1, 2025 11:53 AM To: Utility, Billing <ub@slocity.org> Cc: STAFF <staff@slorent.com> Subject: Re: 244 California - City of SLO Water 350 Thank you Tim. Please bill us. Thr property is a fraternity building with approximately 20 people living on-site. There are a total of 6 full bathrooms 1 half bath a big kitchen. Not sure If that helps? What other info do you need? On Fri, Aug 1, 2025, 2:46 PM Utility, Billing <ub@slocity.org> wrote: Hi, We noticed that the tenant is stopping service and slorent will start getting billed as has a continuous service agreement. How many housing rooms are in the building? This helps us create the sewer cap, thanks. Take care, Tim Diehl Utility Billing Assistant Public Utilities 879 Morro, San Luis Obispo, CA 93401-3934 E ubl@slocity.org T 805.781.7133 slocity.org Stay connected with the City by signing up for e-notifications 353 From:Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent:Thursday, July 31, 2025 2:45 PM To:Petersen, Cecilia Subject:Re: Fraternity and Sorority Fire Inspections Hi Cecilia, No worries at all! I will go ahead and send out a sign-up sheet for the chapters. For those dates. Once I have a schedule, I will send that over to you! Thank you again for organizing this. Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me From: Petersen, Cecilia <CPeterse@slocity.org> Date: Monday, July 28, 2025 at 9:15 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: Re: Fraternity and Sorority Fire Inspections You're right — only permitted houses have participated in fire inspections in the past. I apologize; this is my first year conducting the sorority/fraternity inspections. We can stick to the list of permitted houses from the previous year for now. As for scheduling, let's have the chapters sign up through you. I will keep October 14–16 and 21-23 open for these inspections, lets plan on an hour time slot per inspection. Please find the scheduling options below. October 14-16 & 21-23: 9am 10am 11am 1pm 2pm 3pm If we need to adjust the dates, let me know and we can figure something out. 354 Thank you for your patience. Cecilia Petersen Fire Inspector I To help protect your priv acy, Microsoft Office prevented automatic download of this picture from the Internet.City of San Luis Obispo Fire Department E CPeterse@slocity.org T 805.783.7773 C 805.550.9633 slocity.org Stay connected with the City by signing up for e-notifications From: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Sent: Wednesday, July 16, 2025 10:21 AM To: Petersen, Cecilia <CPeterse@slocity.org> Subject: Re: Fraternity and Sorority Fire Inspections Hi Cecilia, Thanks for reaching out! Quick question – these organizations you listed below don’t have permitted houses, and in the past only permitted houses have participated in fire inspections. Has that changed this year? I am not sure if some on this list even have a house. Alpha Sigma Phi Phi Delta Theta Pi Kappa Phi Phi Sigma Kappa Sigma Phi Epsilon Sigma Pi Theta Chi Zeta Beta Tau Additionally, in the past we have scheduled Fire Inspections for after school is back in session, so late September/early October. The majority of our students are gone until then, so I’m not sure if an August date would be best. As for scheduling, what works best is your team gives me time slots and dates, and then I have chapters sign up for a slot! Once I have the full schedule, I send it back to you all with the schedule and contact information. Last year we switched it up a little bit and the head of the fire inspections preferred the organizations schedule directly with him. Let me know which one you all would prefer this year! Best, Elizabeth Aiello-Coppola, M.A. pronouns she/her/hers Assistant Director, Fraternity & Sorority Life Leadership & Service | Student Affairs Cal Poly | San Luis Obispo, CA 93407 | 805-756-7263 Schedule a meeting with me 355 From: Greek Life <greeklife@calpoly.edu> Date: Wednesday, July 16, 2025 at 9:40 AM To: Elizabeth Aiello-Coppola <eaielloc@calpoly.edu> Subject: FW: Fraternity and Sorority Fire Inspections From: Petersen, Cecilia <CPeterse@slocity.org> Date: Wednesday, July 9, 2025 at 9:15 AM To: Greek Life <greeklife@calpoly.edu> Subject: Re: Fraternity and Sorority Fire Inspections Thank you for providing the contacts – I appreciate your help. In previous years, Cal Poly Greek Life has worked with each of the fraternities and sororities to coordinate and complete inspections within a week. We would like to follow the same approach this year and schedule inspections for all fraternity and sorority houses during a consolidated timeframe. Please let us know your availability and any requirements on your end to begin coordinating the schedule. We are currently looking at the third or fourth week of August. Our goal is to streamline the process and ensure all inspections are completed efficiently and on time. Looking forward to working with you on this. Cecilia Petersen Fire Inspector I The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Fire Department E CPeterse@slocity.org T 805.783.7773 C 805.550.9633 slocity.org The linked ima ge cannot be displayed. T… The linked ima ge cannot be displayed. T… The linked ima ge cannot be displayed. T… The linked ima ge cannot be displayed. T… The linked ima ge cannot be displayed. T… Stay connected with the City by signing up for e-notifications From: Greek Life <greeklife@calpoly.edu> Sent: Wednesday, July 2, 2025 1:44 PM To: Petersen, Cecilia <CPeterse@slocity.org> Subject: Re: Fraternity and Sorority Fire Inspections Good afternoon, Our apologies, below are the additional contacts requested: Alpha Epsilon Pi - aepi.presidentcalpoly@gmail.com Alpha Sigma Phi - president.cpalphasig@gmail.com Delta Sigma Phi - president.cpdeltachi@gmail.com 356 Phi Delta Theta - phideltcalpolypres@gmail.com Pi Kappa Phi - archon.calpoly.pikappaphi@gmail.com Phi Sigma Kappa - pskslo.president@gmail.com Sigma Phi Epsilon - president.calpolysigep@gmail.com Sigma Pi - etadeltasage@gmail.com Theta Chi - president.cpthetachi@gmail.com Zeta Beta Tau - president@zbtcalpoly.org Best, FSL Staff From: Petersen, Cecilia <CPeterse@slocity.org> Date: Tuesday, July 1, 2025 at 2:22 PM To: Greek Life <greeklife@calpoly.edu> Subject: Re: Fraternity and Sorority Fire Inspections Hi, Thank you for sending that information over. We have the below fraternities/sororities on our list if you could please provide the additional contact information that would be very helpful! Alpha Epsilon Pi Alpha Sigma Pi Delta Sigma Pi Pi Delta Theta Pi Kappa Phi Phi Sigma Kappa Sigma Phi Epsilon Sigma Pi Theta Chi Zeta Beta Tau Thank you, Cecilia Petersen Fire Inspector I The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Fire Department E CPeterse@slocity.org T 805.783.7773 C 805.550.9633 slocity.org The linked ima ge cannot be displaye d. T… The linked ima ge cannot be displaye d. T… The linked ima ge cannot be displaye d. T… The linked ima ge cannot be displaye d. T… The linked ima ge cannot be displaye d. T… Stay connected with the City by signing up for e-notifications From: Greek Life <greeklife@calpoly.edu> Sent: Tuesday, July 1, 2025 1:09 PM To: Petersen, Cecilia <CPeterse@slocity.org> Subject: Re: Fraternity and Sorority Fire Inspections 357 Here is the contact list requested! Please let us know if you need anything else from us. Best, Alpha Chi Omega axo.president.cp@gmail.com Alpha Omicron Pi aoii.president.chipsi@gmail.com Alpha Phi sloaphipres@gmail.com Chi Omega chiopres.cp@gmail.com Delta Gamma dg.president.calpoly@gmail.com Gamma Phi Beta gphibpresident@gmail.com Kappa Alpha Theta cpthetapresident@gmail.com Kappa Kappa Gamma kkg.president.calpoly@gmail.com Sigma Kappa sigmakappaslo@gmail.com Beta Theta Pi cpbeta.president@gmail.com Delta Upsilon ducalpolypresident@gmail.com Lambda Chi Alpha slolca.alpha@gmail.com Pi Kappa Phi archon.calpoly.pikappaphi@gmail.com Sigma Nu Cpsnupresident@gmail.com From: Petersen, Cecilia <CPeterse@slocity.org> Date: Wednesday, June 25, 2025 at 12:49 PM To: Greek Life <greeklife@calpoly.edu> Subject: Fraternity and Sorority Fire Inspections Good afternoon, I hope this message finds you well. It's time to begin scheduling the annual fire and life safety inspections for each of the fraternity and sorority houses. To start coordinating inspection times, could you please forward me a current list of contacts for each house? Thank you in advance for your assistance. Cecilia Petersen Fire Inspector I The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location. Fire Department E CPeterse@slocity.org T 805.783.7773 C 805.550.9633 slocity.org The linked image cannot be displayed. T… The linked image cannot be displayed. T… The linked image cannot be displayed. T… The linked image cannot be displayed. T… The linked image cannot be displayed. T… Stay connected with the City by signing up for e-notifications 358 From:Colunga-Lopez, Andrea Sent:Thursday, July 31, 2025 10:55 AM To:Wooten, Eric Cc:City_Attorney Subject:FW: Public Records Request – PRR25231 Ewer - Records relating to U106-98 Attachments:Public Records Request Hi Eric, Busy morning! One more for CAO review prior to release, see the link below. Thank you! Best, Andrea From: Stowe, Lala <lstowe@slocity.org> Sent: Thursday, July 31, 2025 10:29 AM To: Colunga-Lopez, Andrea <AColunga@slocity.org> Cc: LaFreniere, Matt <mlafreni@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; CityClerk <CityClerk@slocity.org> Subject: Re: Public Records Request – PRR25231 Ewer - Records relating to U106-98 Good morning, Our responsive documents for this request are here: PRR25231 Ewer - Records relating to U106-98 Thank you, Lala Stowe pronouns she/her/hers Supervising Administrative Assistant Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E lstowe@slocity.org T 805.783.7870 slocity.org Stay connected with the City by signing up for e-notifications From: Colunga-Lopez, Andrea <AColunga@slocity.org> Sent: Tuesday, July 29, 2025 10:48 AM To: Stowe, Lala <lstowe@slocity.org> Cc: LaFreniere, Matt <mlafreni@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; CityClerk <CityClerk@slocity.org> Subject: RE: Public Records Request – PRR25231 Ewer - Records relating to U106-98 Thank you for the update! 뇤눎눐눑눒눏 Andrea Colunga-Lopez pronouns she/her/hers 359 Administrative Assistant II City Administration E AColunga@slocity.org T 805.781.7105 slocity.org Stay connected with the City by signing up for e-notifications From: Stowe, Lala <lstowe@slocity.org> Sent: Tuesday, July 29, 2025 10:46 AM To: Colunga-Lopez, Andrea <AColunga@slocity.org> Cc: LaFreniere, Matt <mlafreni@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; CityClerk <CityClerk@slocity.org> Subject: Re: Public Records Request – PRR25231 Ewer - Records relating to U106-98 Hi, Our planning interns are in the process of pulling the responsive records. The goal is to be done today, but they know Thursday is the deadline. Thank you, Lala Stowe pronouns she/her/hers Supervising Administrative Assistant Community Development 919 Palm Street, San Luis Obispo, CA 93401-3218 E lstowe@slocity.org T 805.783.7870 slocity.org Stay connected with the City by signing up for e-notifications From: Colunga-Lopez, Andrea <AColunga@slocity.org> Sent: Tuesday, July 29, 2025 10:41 AM To: Stowe, Lala <lstowe@slocity.org> Cc: LaFreniere, Matt <mlafreni@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; CityClerk <CityClerk@slocity.org> Subject: RE: Public Records Request – PRR25231 Ewer - Records relating to U106-98 Hi Lala, Checking in on this PRR as our determination date is Thursday, 7/31/25. If there are responsive records, please provide a timeline for when records may be available. Thanks! Best, 360 Andrea Colunga-Lopez pronouns she/her/hers Administrative Assistant II City Administration E AColunga@slocity.org T 805.781.7105 slocity.org Stay connected with the City by signing up for e-notifications From: Armas, Sara <SArmas@slocity.org> Sent: Monday, July 21, 2025 2:44 PM To: Stowe, Lala <lstowe@slocity.org> Cc: LaFreniere, Matt <mlafreni@slocity.org>; Tway, Timothea (Timmi) <TTway@slocity.org>; CityClerk <CityClerk@slocity.org> Subject: Public Records Request – PRR25231 Ewer - Records relating to U106-98 Hi Lala, Attached is a Public Records request from Emily Ewer for various records relating to the establishment of a CUP at 1236 Monte Vista Place (U106-98), due by 07/31/2025. If you are not able to meet that deadline, please advise. Otherwise, please send the requested responsive documents to cityclerk@slocity.org. Note that our online public archive of PC Staff Reports/Minutes only go back to 2004. We do not have a physical copy of the staff reports/minutes/agendas from that time period in our vault either. Thanks! Sara Armas pronouns she/her/hers Deputy City Clerk I City Administration 990 Palm, San Luis Obispo, CA 93401-3218 E SArmas@slocity.org T 805.781.7110 slocity.org Stay connected with the City by signing up for e-notifications 1 From:Emily Ewer <Emily@oasisassoc.com> Sent:Monday, July 21, 2025 2:17 PM To:CityClerk Subject:Public Records Request Attachments:Public Records Request Form.pdf Hello, Please see attached for a public records request. Please let me know if you have any questions. Regards, Emily Ewer, AICP O A S I S A S S O C I A T E S, I N C. LANDSCAPE ARCHITECTURE + PLANNING 3427 Miguelito Court, San Luis Obispo, CA 93401 Office: 805.541.4509 Direct: 805-548-1564 www.OASISASSOC.COM Updated 05/2023 City of San Luis Obispo Request for Public Records The California Public Records Act (Government Code 7921. et set.) was enacted to ensure public records are available for inspection by members of the public. Completion of this form will assist staff in identifying related records to accurately complete your request. Requested records will be distributed to the email address that is listed on this form, unless directed otherwise by City staff. Requests for printed records will require payment subject to the City’s Comprehensive Fee Schedule. Payment must be rendered prior to production of printed materials. Name: _______________________________________________ Date: ______________________ Last First Address: ________________________________________________________________________ Street & Unit # City State Zip Email: _____________________________________________ Phone: _______________________ Release Forms Requests for certain public records legally require release forms to be submitted for records to be distributed to the requestor. To help expedite your request, please read below and ensure additional information is submitted along with this public records request form. •Personal health information Records containing personal health information require a HIP AA Release Form. Examples include fire incident reports, worker’s compensation claims, etc. o HIPAA Release Form •Printed residential and/or commercial building plans The Public Records Act does not allow the release of printed copies of this material without the permission of the architect/engineer copyright owner. The public records requestor is responsible for obtaining said authorization by completing all three release forms listed below. You may call the Community Development Department at (805) 781 - 7170 to find out the name of the copyright owner. In-person viewing of plans do not require release forms. o Copies of Plans Affidavit o Plan Request Architect/Engineer Authorization o Plan Request Owner Authorization Continued YOUR REQUEST WILL BE PROCESSED IN COMPLIANCE WITH THE PUBLIC RECORDS ACT (PRA). California Government Code Section 7921. An Agency shall notify the requestor within 10 days from receipt of request with a Determination which states if the Agency is in possession, in whole or in part, of the requested documents, and possible lega l exemptions which prohibit the release of non-disclosable documents, as outlined per the PRA. In some instances, an Agency may require an extension of up to 14 days to provide a Determination, as authorized by the PRA. A notice will be provided to the requestor setting forth the reasons for the extension and the date on which a Determination is expected to be supplied. Record Information: List the records you are requesting. Specify relevant information such as: subject, title, incident number, location/address, person(s) involved, project name, etc. Date and Time: Specify the incident date or date and time range of the requested records Questions may be directed to the City Clerk’s Office at (805) 781-7100. Submit Completed Forms To: cityclerk@slocity.org OR City Clerk’s Office 990 Palm Street San Luis Obispo, CA 93401 361 From:Scott, Rick Sent:Thursday, July 31, 2025 9:01 AM To:Wallace, Christine Subject:RE: Grand Jury Report - Town Gown Landing Page Thank you Wallace뇤눎눐눑눒눏 So frustrating, but I’m so proud of our team and will continue to fight for us! Thank you, Rick From: Wallace, Christine <cwallace@slocity.org> Sent: Wednesday, July 30, 2025 2:52 PM To: Scott, Rick <rscott@slocity.org> Subject: RE: Grand Jury Report - Town Gown Landing Page A+ Chief 뇤눎눐눑눒눏 I know you don’t need a grade but I gotta call it like I see it. From: Scott, Rick <rscott@slocity.org> Sent: Wednesday, July 30, 2025 2:30 PM To: PD_All <PD_All@slocity.org> Subject: Grand Jury Report - Town Gown Landing Page Importance: High All, Several months back the SLO County Civil Grand Jury received a citizen complaint regarding the historical student noise issues in the neighborhood(s) adjacent to Cal Poly. The complaint itself cited the proliferation of Greek affiliated houses in the neighborhood, past St. Fratty’s Day celebrations, and city zoning violations related to fraternity and sorority satellite houses among “regular" neighborhoods where they should not be permitted. The Grand Jury conducted their own investigation where they interviewed a number of witnesses, including myself and several city staff. The final report was published a couple of weeks ago with little fanfare aside from a couple of news articles. We had high hopes the “investigation” could bring our community partners to the table for meaningful and cooperative long-term solutions to livability issues in student/established neighborhoods. However, the report was unprofessional, factually incorrect, and lacked substantive detail. The city sent a volume of corrections over to the Grand Jury during the draft review period, however the Grand Jury declined to make the necessary corrections to the stated inaccuracies. While there is still much work to do in partnership with Cal Poly and our student community members, in reality noise complaints and issues have consistently dropped by nearly 50% over the past decade or so, as well as us ending one of the largest illegal street parties on the west coast. While the report is a frustrating missed opportunity for collaboration, we are very proud of the great work we continue to do for the peace and safety of all of our neighborhoods. 362 The next steps required of the City Council are to convene an ad hoc Council appointed committee to review the report in detail and then respond to the Gran Jury within 90 days of the City’s intent to address any findings and/or dispute areas where we are already making meaningful progress. The Grand Jury report and the City’s initial response can be found here on our public webpage: www.slocity.org/TownGown. Please let me know should you have any questions at all and please keep up the great work out there, you are making a positive difference! Thank you, Rick Scott Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E rscott@slocity.org T 805.781.7256 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. 367 From:Wallace, Christine Sent:Wednesday, July 30, 2025 11:25 AM To:rplastin@calpoly.edu Cc:Scott, Rick; Courtney Leigh Kienow Subject:Historical information Attachments:NOISE IN REVIEW 2024 SCLC Jan 2025.pdf; Neighborhood Wellness Community Civility Report Final.pdf; Civility Memo 2024 CW.pdf Hi Chief, Nice to see you yesterday! As promised, attached to this email is last years “Noise in Review” presentation. There is neighborhood noise data in this one going back as far as 1999 (not 2010 as I said yesterday, I forgot I was extra historical in this presentation.) Highest number of complaints was in 2003 and the explanation for the 50% decrease is detailed in the Historical Timeline. I have also attached a (huge) document, Civility Report for short, that was created between 2013 and 2015 which details six areas of improvement that were identified by a working group comprised of Cal Poly staff, city staff, students, and neighborhood residents. One of the City’s Major City Goals at that time was “Neighborhood Wellness” and we spent a lot of resources on identifying issues, needs and then making neighborhood improvements. Last year, there was an accusation made in SCLC that the city and Cal Poly had not used the Civility Report to make changes and that is categorically false. I provided the attached memo detailing each of the six areas and what had been completed in each area and the reason for not making changes or addressing a concern identified in the report. Please let me know if you have any questions. Courtney Kienow is cc’d on this email; she is an excellent on -campus resource for much of this information as well. The Civility Report and subsequent action was a massive undertaking, and we made significant improvements in overall neighborhood wellness. The Noise in Review shows the data to back that up. Best, Christine Wallace Police Public Affairs Manager Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E cwallace@slocity.org T 805.781.7186 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. City of San Luis Obispo, Police Department, 1042 Walnut Street, San Luis Obispo, CA, 93401-2729, 805.781.7317, slocity.org August 28, 2024 To: Ashleigh Spragins, ASI President, Cal Poly State University SLO From: Christine Wallace, Public Affairs Manager, SLOPD Subject: 2013 Neighborhood Wellness Civility Report For the City’s fiscal year 2013-2015, Neighborhood Wellness was adopted by the City Council as a Major City Goal. In May 2013, Council approved the formation of the Neighborhood Wellness/Community Civility Working Group consisting of Cal Poly leadership, Cuesta College leadership, SLO City staff, residents and students representing both institutions. As detailed in the Council Agenda Report presented by City staff on May 19, 2015, six (6) objectives were identified and researched by the group and recommendations were provided that supported the vision and goals of the working group. Over the next several years, the recommendations continued to be vetted and many were implemented. The recommendations not implemented were thoroughly vetted and determined to not be acted on for various reasons. The following will detail each objective, recommendation and outcome. Objective One: Define short-term actions to enhance the quality of life Goal: To define short-term actions that could be implemented to enhance the quality of life for all residents, particularly associated in the timeframe around the start of Cal Poly’s fall term. • Schedule regular neighborhood tours – Implement. CP began neighborhood walks with residents and City staff and received feedback on problem locations. Noise challenges and blight were handled by Code Enforcement. • Investigate establishing SNAP ride along program and promote current police ride- along program. – SNAP ride alongs not implemented as it was determined that part- time civilian employees do not have the same training as sworn officers. Police ride- alongs are still available with sworn staff. • Explore the options of creating a noise ordinance in public spaces – Not Implemented. Per the City Attorney, this type of ordinance would violate the Constitution. • Consider expanding tools to enforce ordinances for nuisance properties, tagging properties. – Not implemented for noise. Per the City Attorney, noise citations are the method of addressing immediate noise issues. Property maintenance nuisance properties are addressed by Code Enforcement. • Evaluate policies so that new development or redevelopment does not unduly impact neighborhoods. – Not implemented in the way the report intended, however, development/redevelopment policy is both State and City driven and each development project is assessed at each stage to comply with existing law. Objective Two: Define Stakeholders’ needs and success • Evaluate best practices and implement strategies to reduce the number of disruptions – Implemented. Outreach and education were revamped, party registration was implemented in 2017, “sober hours” visits implemented to repeat offending houses, landlord outreach during tenant turnover. • Explore and implement strategies to address the concentration of bars in the downtown using LUCE. – Implemented. Research was conducted by the Community Development Dept. and SLMC 17.86.040 was amended in 2018 to improve enforcement of problematic alcohol outlets. Alcohol Beverage Control continues to be a strong community partner in managing the establishment violations. At this point in 2024, there are less nightlife alcohol outlets and the challenges of ten years ago have softened. • Implement educational programs to increase the number of student-aged residents who bring in their trashcans after pick-up. – Implemented. Code Enforcement launched a campaign in 2015 and proactively enforced. Proactive enforcement transitioned to complaint-based enforcement during the pandemic. • Continue to implement strategies to address homelessness in SLO – Implemented/on-going. Visit https://www.slocity.org/living/neighborhood/homelessness for an overview. • Implement strategies to reduce traffic issues in neighborhoods. – Implemented/on- going. Visit https://www.slocity.org/government/department-directory/public- works/programs-and-services/transportation-planning-and-engineering for details on current neighborhood traffic and transportation planning and projects. Objective Three: Identify university/city best practices • Create and implement a transition to Off-Campus Living Education Program, to be shared with Cuesta College’s Student Life Office – Education program implemented, stayed with CP. The program has had several iterations, it is currently managed by the Dean of Students Office. https://deanofstudents.calpoly.edu/offcampushousing • Work with the city to generate a neighborhood map of housing rental properties and provide outreach to student renters by funding welcome bags for neighbors to distribute to establish positive interactions – Not implemented, resource prohibitive. • Create a Renter/Rental Housing Inspection Program. – Implemented in 2016, then rescinded 18 months later. • Develop outreach and marketing efforts toward students (Cal Poly) – Implemented with Educated Renter and ASI created and distributed refrigerator magnets in 2017 with municipal code information. • Implement a Party Registration Program. – Implemented and ongoing. • Initiate Dialog Dinners or Block Parties for students and residents to talk about what they like most about their neighborhoods – One gathering was planned and implemented by ASI, attendance was poor. • Promote the principles of the “The Mustang Way” in neighborhoods – Implemented in 2015 by ASI. Unknown if the principles are still promoted by Cal Poly. • Continue to engage and communicate collaboratively among students, non-students and city groups – Ongoing with SCLC. • Utilize various on-campus departments and offices that support living off-campus to support students, non-students and permanent residents living in neighborhoods. – Implemented via Student Affairs to include Educated Renter, FSL, OSRR. • Develop proactive engagement of law and code enforcement with visits to properties of concern; “Knock and Talk”. – Implemented and ongoing. • Implement a Joint Letter Program. – Not implemented. Contact with landlords related to enforcement continues to come solely from SLOPD. Off-campus criminal behavior addressed by OSRR, but SLMC violations are not. Objective Four: Review enforcement best practices • City and Cal Poly officials to craft a Memorandum of Understanding agreement between the city and university regarding police operational protocol within a one- mile radius – Implemented and ongoing. • Partner Cal Poly and Cuesta police officers with San Luis Obispo Neighborhood Officers to coordinate resources and achieve program goals – Implemented pre- pandemic with CPPD specific to busy party weekends and mutual still occurs but not specific to SLOPD Neighborhood Officers. • City should explore additional proactive educational opportunities with Cal Poly and Cuesta College to change the student culture related to neighborhood wellness – Assigned to SCLC. • Implement a keg registration program – Not implemented. SLOPD researched and recommended to council to not move forward. • Conduct an internal assessment of the San Luis Obispo Police Department staffing to prepare for growth within the city and on the Cal Poly campus to ensure staffing needs match the population – not implemented at that time, but good news, the staffing study is currently happening (Summer/Fall 2024.) • Conduct an internal assessment of the University Police Department staffing to meet the growth on the Cal Poly campus – Implemented. • Explore the possibility of Cal Poly Police being able to issue City Municipal Administrative Citations – Implemented, MOU completed in 2015 and CPPD has SLMC powers up to one mile off campus. • Location of a university police substation within the new residence hall project to coordinate law enforcement problem-solving efforts – Not implemented. Objective Five: Engage stakeholders, review current educational & information efforts • Create an annual communications plan containing neighborhood wellness messages and a process for communicating the information effectively to maximize resources – Implemented and ongoing. Objective Six: Prepare for sustained engagement to achieve desired vision & goal • Re-invest in the Student-Community Liaison Committee – Implemented, on-going. • The Student-Community Liaison Committee should assess the effectiveness of each recommendation once they have been implemented – Not implemented by SCLC, but each recommendation implemented by the owning agency manages the assessments. • Shift SCLC memberships – Not implemented in years immediately following release of the report, however the resident positions were recruited for, and seats filled. In academic year 23/24, the SCLC bylaws were reviewed, and revisions made to define voting member seats. • Host an annual town hall meeting – Not implemented. As SCLC is chaired by students, once the ASI turnover occurs, the interest in continuing with past chair agendas is quite challenging to carry forward. May 12, 2015 The Honorable Jan Marx Mayor City of San Luis Obispo 990 Palm Street San Luis Obispo, CA 93401 Dr. Gil Stork Superintendent/President Cuesta College Highway 1 San Luis Obispo, CA 93403 Dr. Jeffrey D. Armstrong President Cal Poly State University 1 Grand Avenue San Luis Obispo, CA 93407 Dear Mayor Marx, Drs. Stork and Armstrong: On behalf of the Neighborhood Wellness/Community Civility Effort working group, we are pleased to present our final report for acceptance. The report contained with this letter is the result of 18 months of collaboration and discussions among residents, students, university and college staff, and City leadership. The action plans and timelines for implementation contained within this report are the result of a consensus agreement by all members of the working group, and these actions will result in improved neighborhood wellness in San Luis Obispo. All groups are ready to begin implementation, upon acceptance of this report. We welcome your suggestions to the report’s action items. The Student Community Liaison Committee is the body identified in this process to consider modifications during their oversight of this plan’s implementation. Thank you for the opportunity to serve the San Luis Obispo community! Sincerely, Keith B. Humphrey, Ph.D. Sandee L. McLaughlin Vice President for Student Affairs Vice President for Student Services & College Centers Cal Poly Cuesta College Enc. San Lui s Obi spo Neighborhood Wellness/Community Civility Effort FINAL REPORT Spring 2015 - Enhancing the quality of life for all residents - Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 2 TABLE OF CONTENTS OVERVIEW ................................................................................................................................................. 3 PROCESS ..................................................................................................................................................... 4 OBJECTIVE ONE: Define short-term actions to enhance the quality of life .............................................. 5 OBJECTIVE TWO: Define stakeholders’ needs and success ....................................................................... 7 OBJECTIVE THREE: Identify university/city best practices ................................................................... 10 OBJECTIVE FOUR: Review enforcement best practices .......................................................................... 17 OBJECTIVE FIVE: Engage stakeholders: review current educational & information efforts .................. 23 OBJECTIVE SIX: Prepare for sustained engagement to achieve desired vision & goal ............................ 25 APPENDIX A: Working Group Membership ........................................................................................... 28 APPENDIX B: Council Agenda Report .................................................................................................... 29 APPENDIX C: Full Survey Report ........................................................................................................... 54 APPENDIX D: Matrix of All Action Items .............................................................................................. 70 APPENDIX E: Post March 7 Recommendations ...................................................................................... 76 APPENDIX F: Maintaining Balanced Neighborhoods Report .................................................................. 79 Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 3 OVERVIEW ith the focus of making San Luis Obispo an even more vibrant community for residents and students to reside in, community representatives, Cal Poly and Cuesta College administrators, students and San Luis Obispo city staff have worked side by side to coordinate their efforts through the Neighborhood Wellness/ Community Civility Effort. The effort was launched in May of 2013 with the support of the San Luis Obispo City Council, Cal Poly President Jeffrey Armstrong, and Cuesta College President/Superintendent Gil Stork. This initiative aimed to discuss the changing culture of neighborhoods in San Luis Obispo resulting from the shifts of owner-occupied households to the increase in rental units, specifically by student-aged individuals. Collectively, the working group has a vision of building “a community in which year-round residents and students actively collaborate to build community and communicate in an environment that fosters mutual respect and understanding.” The unified goal of the working group has been to develop ideas for stakeholder consideration that are intended to “ enhance the quality of life for all residents.” The group responded to the six objectives created by the San Luis Obispo City Council with subsequent recommendations, desired outcomes, implementation leads and partners, and timelines for implementation. The objectives are outlined below, and each is addressed thoroughly in this report. Define short-term actions to enhance the quality of life Define stakeholders’ needs and success Identify university/city best practices Review enforcement best practices Engage stakeholders: review current educational and information efforts Prepare for sustained engagement to achieve desired vision and goal W From the recommendations above and active collaboration within the working group, three overall themes emerged: Increase communications from Cal Poly and Cuesta College Develop responses through solution-oriented initiatives Set in motion proactive measures to avoid repeating past mistakes and preventing new problems from occurring Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 4 PROCESS Beginning work in October of 2013, the Neighborhood Wellness/Community Civility Effort working group conducted a thoughtful study of the objectives outlined by the San Luis Obispo City Council and created a process to efficiently move the community into action. Champions were assigned to each objective, and the subsequent 13 meetings, hosted by Cuesta College, were devoted to discussions of the objectives, led by the champions. Champions for the objectives are presented below: N ote: Names in parentheses denote past working group members. During the robust discussions for each objective the entire working group offered feedback on the work of the champions and direction on how to proceed. Each group returned to conduct further studies based on the feedback and direction of this group. The champions provided recommendations to the working group in late 2014. Each of the recommendations were discussed and affirmed during the monthly meetings, which focused specifically on one particular objective. It is those recommendations that are presented in this report. OBJECTIVE ONE: Karen Adler, Julie Towery OBJECTIVE TWO: Katie Lichtig, Joi Sullivan (Jason Colombini), Dr. Anthony Gutierrez, Ju v ent i no Or t i z OBJECTIVE THREE: Derek Johnson, Stephanie Teaford (Justin Wellner, Betsy Kinsley) OBJECTIVE FOUR: Joe Arteaga, Steve Gesell, George Hughes, Chris Staley, Brenda Trobaugh OBJECTIVE FIVE: Scott Chedester (Charles Scovell), Dr. Anthony Gutierrez, Kimberly Hampton, Joi Sullivan (Jason Colombini), Christine Wallace OBJECTIVE SIX: Dr. Keith Humphrey, Sandee McLaughlin Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 5 Goal To define short-term actions that could be implemented to enhance the quality of life for all residents, particularly associated in the timeframe around the start of Cal Poly’s fall term. OBJECTIVE ONE: Define short-term actions to enhance the quality of life Champions Karen Adler, Community Julie Towery, Community Background Historically, there has been an increase in calls for service around the neighborhood areas adjacent to Cal Poly coinciding with start of the school year. This objective is set to define what short-term actions could lead to positive long-term effects during that timeframe. Short-term actions are also distributed among all objectives, thus are not exclusive to objective one. Recommendations Schedule regular neighborhood tours with city council, mayor, neighbors, Cal Poly and Cuesta College leaders, etc. Investigate establishing Student Nighttime Auxiliary Patrol (S.N.A.P.) Ride-Along program and promote current Police Ride Along program Explore the option of creating a noise ordinance in public spaces on streets and sidewalks for gatherings of more than 50 people by issuing citations or other alternative options Consider expanding tools to enforce ordinances for nuisance properties including, but not limited to, “tagging” properties that meet a definition of a public nuisance or unruly gatherings in terms of both property-maintenance concerns and behavior issues Evaluate policies so that new development or redevelopment does not unduly impact neighborhoods Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 6 Actions Desired Outcomes I mpl ement at i on Leads & Partners Timeline for Implementation Schedule regular neighborhood tours with city council, mayor, neighbors, Cal Poly and Cuesta leaders, etc. Allow neighbors to point out neighborhood issues Cal Poly Ongoing, began Summer of 2014 Investigate establishing S.N.A.P. Ride-Along program and promote current Police Ride Along program Increase the amount of support to assist with complaints and allow officers to do other police work City of San Luis Obispo Fall 2015 Explore the option of creating a noise ordinance in public spaces on streets and sidewalks for gatherings of more than 50 people by issuing citations or other alternative options Decrease number of noise complaints City of San Luis Obispo Spring 2016 Consider expanding tools to enforce ordinances for nuisance properties including, but not limited to, “tagging” properties that meet a definition of a public nuisance or unruly gatherings in terms of both property- maintenance concerns and behavior issues Hold repeat noise violators accountable City of San Luis Obispo Spring 2016 Evaluate policies so that new development or redevelopment does not unduly impact neighborhoods. Decrease properties that allow for high occupancy City of San Luis Obispo Fall 2016 Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 7 OBJECTIVE TWO: Define stakeholders’ needs and success Champions Dr. Anthony Gutierrez, Cuesta College Katie Lichtig, City of San Luis Obispo Juventino Ortiz, Community Joi Sullivan (Jason Colombini), Cal Poly Goal For Cal Poly, Cuesta College and the City of San Luis Obispo to use the results of the community-wide survey to suggest efforts for implementation to address community-defined issues. Background The purpose of this objective is to identify the stakeholders’ needs and suggest solutions so that the outcomes reflect a desired environment for the community. To obtain a comprehensive assessment of the community’s needs and what success looked like, a communitywide survey was mailed in May of 2014. A total of 3, 774 surveys were completed and returned, physically and electronically. Of the completed surveys, 1,706 were from non- student residents, 1,783 were from individuals identifying themselves as either Cal Poly or Cuesta students, and 318 individuals did not associate themselves with any group. The full survey results and discussion is offered in Appendix C. Recommendations The assessment results provided a clearer picture of the stakeholder perceptions, which helped develop potential recommendations, such as: Evaluate best practices and implement strategies to reduce the number of disruptions from parties and noise in neighborhoods (as referenced in Objective Three) Develop and implement a rental housing inspection program Implement a range of strategies to change the relationship and culture between students and non-students in neighborhoods Explore and implement strategies to address the concentration of bars in the downtown area and related safety issues. Consider using strategies identified in the Land Use and Circulation Element (LUCE) update to achieve this objective Implement educational programs to increase the number of student-aged residents who bring in their trashcans on the same day the trash is picked up Implement strategies to reduce traffic issues in neighborhoods. Consider using strategies identified in the Land Use and Circulation Element update to achieve this objective Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 8 Continue to implement strategies to address homelessness in San Luis Obispo (particularly in the downtown area) Actions Desired Outcomes Implementation Leads & Partners Timeline for I mpl ement at i on Evaluate best practices and implement strategies to reduce the number of disruptions from parties and noise in neighborhoods (as referenced in Objective Three) Reduce noise disruptions Cal Poly and Cuesta College (programmatic) City of San Luis Obispo (enforcement) Fall 2015 Develop and implement a rental housing inspection program Insure that rental units comply with required minimum health and safety standards City of San Luis Obispo Fall 2016 Implement a range of strategies to change the relationship and culture between students and non-students in neighborhoods (no specific recommendations discerned from the survey results) Improve student and community relationships Cal Poly Associated Student, Inc. (ASI) and Associate Students for Cuesta College (ASCC) Spr i ng 2016 Explore and implement strategies to address the concentration of bars in the downtown area and related safety issues. Consider using strategies identified in the Land Use and Circulation Element update to achieve this objective Address and decrease safety-related issues City of San Luis Obispo Ongoing per LUCE strategies Implement educational programs to increase the number of student-aged residents who bring in their trashcans on the same day the trash is picked up Increase the number of student-age residents to comply with the 24-hour ordinance City of San Luis Obispo Ongoing Continue to implement strategies to address homelessness in San Luis Obispo (particularly in the downtown area) A reduction in the impacts of homelessness on the community City of San Luis Obispo Ongoing Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 9 Implement strategies to reduce traffic issues in neighborhoods. Consider using strategies identified in the Land Use and Circulation Element update to achieve this objective Reduce traffic-related issues in neighborhoods City of San Luis Obispo Ongoing Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 10 OBJECTIVE THREE: Identify university/city best practices Champions Derek Johnson, City of San Luis Obispo Stephanie Teaford (Betsy Kinsley, Justin Wellner), Cal Poly Goal To identify best practices that can be undertaken by Cal Poly, in collaboration with the City of San Luis Obispo, to enhance positive interactions between students and permanent residents. Background Universities and colleges across the nation impact the communities in which they exist in both positive and negative ways. The impact of students in residential neighborhoods has prompted higher education institutions to share best practices that can lead to improvements in community relationships and mitigate negative impacts. The objective explored various programs and efforts undertaken by universities and colleges nationwide. The following recommendations could provide a framework for improving relations between student residents and permanent residents of San Luis Obispo. Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 11 Recommendations To address student rental properties Create and implement a transition to Off-Campus Living Education Program, to be shared with Cuesta College’s Student Life Office Include expectations and responsibilities of living in neighborhoods in the City of San Luis Obispo (e.g. local ordinances) The successful completion of a culminating test will result in a Preferred Renter Certification with potential benefits offered by landlords Work with the city to generate a neighborhood map of housing rental properties and provide outreach to student renters by funding welcome bags for neighbors to distribute to establish positive interactions (University of Colorado, Boulder) Create a Renter/Rental Housing Inspection Program. Students and landlords can work together for preferred renter/rental designation o Beautification Program: “Door Decal” or “Golden Arrow” for upkeep of property and meeting standards for appearance and safety o Student Affairs Awards: Awarded yearly to no-complaint housing (LaSalle University) o Preferred rental properties listed with the city o Request the release of judicial information to off campus entities (Plymouth State University) Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 12 To alleviate nighttime noise and to build compassion and understanding Develop outreach and marketing efforts toward students (University of Massachusetts, Amherst) Implement a Party Registration Program. Develop a program to incentivize party registration that provides the opportunity for the San Luis Obispo Police Department to contact the party registrant and offer a 20-minute warning before dispatching S.N.A.P. or a police officer. This provides the students a way to minimize impacts on enforcement resources (University of Colorado, Boulder) Initiate Dialog Dinners or Block Parties for students and residents to talk about what they like most about their neighborhoods (University of Colorado, Boulder) Promote the principles of the The Mustang Way in neighborhoods: o Student Neighborhood Liaisons: Block parties/events for networking. (University of Minnesota, Twin Cities & Towson University) o Neighborhood Helping Hands: Volunteerism for neighbor assistance (e.g. fruit picking, ladder needs, barn raising, etc.). Coordinate with campus departments to provide Learn by Doing experiences within neighborhoods for senior projects and other work-related majors such as horticulture, landscape architecture, construction management and others. o Peer-to-peer engagement for neighborhood policing; “Walk this Way Program” (University of Massachusetts, Amherst) Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 13 To improve collaboration and understanding among students, non-students and city groups, and to increase engagement in problem solving Continue to engage and communicate collaboratively among students, non-students and city groups. See Student Community Liaison Committee (SCLC), below. Utilize various on-campus departments and offices that support living off-campus (Off- Campus Student Life; Cuesta College Student Life and Leadership; Student & Community Relations; Office of Neighborhood Life; Student Neighborhood Relations; Neighborhood University Relations and Neighbors; and Student Life and Leadership at Cuesta College) to: o Support all students, non-students, and permanent residents in the communities surrounding Cal Poly o Educate students about university policies and local ordinances o Continue to build and strengthen neighborhood relations by facilitating dialogue o Promote civic citizenship to create a positive quality of life for everyone living in the neighborhoods (Georgetown University) o Specific communications and strategies could include: A 100 percent response policy for any time, any issue, by enforcing a prompt and meaningful response The police provide a blueprint that lets students and neighbors know exactly what to expect when a community concern is registered with the university The policy will establish a standard for reporting an incident (through a university helpline); clear steps that would be taken for follow-up with the student (through an updated sanction chart) and community members; and what data would be collected to create a metric to evaluate student success and outcomes (Georgetown University) Sustained conflict resolution services such as “ SLO Solutions,” a jointly sponsored citywide conflict-resolution program specifically designed to address student-neighbor issues and provide a means for constructive resolution. Since 2004, this program has used the services of Creative Mediation to resolve a variety of community disputes at no cost to those seeking mediation Sustained SCLC effort. For more than 20 years, Cal Poly’s Associated Students, Inc. (ASI), Associated Students of Cuesta College (ASCC), and the city have served as leaders on the committee. It was established to further student and community communication and develop positive relationships Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 14 Neighborhood Concerns Phone Line: Neighbors can call in with concerns. Cal Poly and Cuesta College staff can recommend actions and contact students (Colorado University, Boulder) Quarterly walkabouts and coffee sessions with city residents and representatives from Cal Poly, Cuesta College and the city One-hour walkabouts will be scheduled, every third month and will take place at various times throughout the neighborhoods surrounding the campus. During these walks they will explore student housing rentals, party atmosphere, traffic impacts and Greek housing One-hour coffee sessions or “listening sessions” will be scheduled every third month, in the afternoon, at a local venue to discuss such topics as the Cal Poly Master Plan and vision for the future, diversity and inclusivity, students in the community, and year- end accomplishments and challenges Develop proactive engagement of law and code enforcement with visits to properties of concern; “Knock and Talk” (University of Maryland). Implement a Joint Letter Program. Police contact with students in off-campus housing who generates letters signed by the university, police and city that outlines expectations. It is sent to the resident and landlord (University of Oregon) o Tagging for repeat offending or problem properties Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 15 Actions Desired Outcomes I mpl ement at i on Leads & Partners Timeline for I mpl ement at i on Create and implement a transition to Off-Campus Living Education Program, to be shared with Cuesta College’s Student Life Office Set expectations and responsibilities for students living in neighborhoods in the City of San Luis Obispo Cal Poly Summer 2015 Work with the city to generate a neighborhood map of housing rental properties and provide outreach to student renters by funding welcome bags for neighbors to distribute to establish positive interactions Establish positive interaction with City Cal Poly ASI , ASCC, City of San Luis Obispo Spr i ng 2016 Create a Renter/Rental Housing Inspection Program Rental properties that meet minimum health and safety standards Cal Poly, City of San Luis Obispo Spr i ng 2016 Develop outreach and marketing efforts toward students Raise awareness of the impacts of noise on neighborhood Cal Poly Spring 2016 Implement a Party Registration Program. Develop a program to incentivize party registration that provides the opportunity for the San Luis Obispo Police Department to contact the party registrant and offer a 20- minute warning before dispatching S.N.A.P. or a police officer Fewer noise citations City of San Luis Obispo Spr i ng 2016 Initiate Dialog Dinners or Block Parties for students and residents to talk about what they like most about their neighborhoods Create positive interactions between students and year- round residents Cal Poly ASI, ASCC Ongoing Promote the principles of the The Mustang Way in neighborhoods Enhance a positive culture of peer-to-peer accountability in neighborhoods Cal Poly ASI Ongoing Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 16 Continue to engage and communicate collaboratively among students, non-students and city groups Improve collaboration and understanding among students, non- students and city groups SCLC Ongoi ng Utilize various on-campus departments and offices that support living off-campus to support students, non- students and permanent residents living in neighborhoods. Educate students about university policies and ordinances, strengthen neighborhood relations by facilitating dialogs Cal Poly & Cuesta College Fall 2015 Develop proactive engagement of law and code enforcement with visits to properties of concern; “Knock and Talk”. Positive engagement with law enforcement and decrease repeat offending properties City of San Luis Obispo Ongoing Implement a Joint Letter Program. Police contact with students in off-campus housing generates letter signed by university, police and city that outlines expectations sent to resident and landlord Cal Poly Fall 2015 Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 17 Goal That Cal Poly, Cuesta College and the City of San Luis Obispo police departments consider implementing strategies to address community civility and quality-of-life matters. OBJECTIVE FOUR: Revi ew enforcement best pract i ces Champions Joe Arteaga, Cuesta College Steve Gesell, City of San Luis Obispo George Hughes, Cal Poly Chr i s Staley , Ci ty of San L ui s Obi spo Brenda Trobaugh, Cal Poly Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 18 Background In the past several years, both Cal Poly and the City of San Luis Obispo have engaged in numerous programs to address quality of life and community wellness. Both organizations have expanded professional staff dedicated to neighborhood wellness, created and modified ordinances, and implemented new programs to address pubic disorder and nuisance crimes including but not limited to: Amendments to the noise ordinance In 2010 the San Luis Obispo Police Department made recommendations to the city council regarding changes to the existing noise ordinance to improve noise reduction efforts. The modifications included reducing the number of allowable warnings to one every six months and to hold residential property owners responsible for repeat noise violations. Many landlords have since added language to their lease and rental agreements with penalties levied to their tenants who receive noise violations. These modifications were accepted by city council and noise complaints were significantly reduced by 30 percent for the following year and have been maintained since (see Table 1 below). Table 1: Total noise party violations reported from 2009 to 2014. 2009 2010 2011 2012 2013 2014 Noise Violations 2584 2238 2013 1644 1672 1729 0 500 1000 1500 2000 2500 3000 Noise Party Violations Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 19 Unruly Gathering Ordinance In 2010 the San Luis Obispo Police Department conducted research on Unruly Gathering Ordinances. After extensive research and outreach to the community and Cal Poly, an Unruly Gathering Ordinance was proposed and accepted by the city council. The ordinance was intended to prevent substantial disturbances on private property in a neighborhood. This included unlawful and disruptive behavior by large groups of people. On April 6, 2010, the city council adopted section SLMC 9.13.030 Prohibition of Unruly Gatherings. A violation of the Unruly Gathering Ordinance consists of hosting a gathering on private property that: Involves 20 people or more; and Involves unlawful conduct that creates a substantial disturbance in a significant segment of a neighborhood. “Unlawful conduct that results in a substantial disturbance can include such things as excessive noise, public drunkenness, serving alcohol to minors, fighting, urinating in public, crowds overflowing into yards, sidewalks, or streets, or similar unlawful behaviors.” Neighborhood Officer Program The San Luis Obispo Police Department initiated its Neighborhood Officer Program on December 1, 2013. The goal of the Neighborhood Officer Program is to quickly identify community issues, concerns, problems and crime trends that have long-term quality-of-life impacts on a particular neighborhood. The Neighborhood Officer Program allows for officers to coordinate resources to help solve these problems. This model of policing is both a philosophy and an organizational strategy that allows police and community residents to work closely together in new ways to solve problems associated with crime, fear of crime, social disorder and neighborhood decay. Attainable goals of this program include: Maintain or increase public confidence in the Police Department Decrease fear of crime Listen to and address citizen concerns Bring community resources together to solve problems Impact specific crime problems Reduce repetitive calls for service Educate the public about its Police Department Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 20 Student Community Success Program In 2013 Cal Poly hired a full-time off-campus student life coordinator to be both proactive and reactive in supporting students and neighborhood residents with neighborhood wellness initiatives. Responsibilities of the position include: Coordinate the resolution of off-campus conduct with university administration, city government and community members to find solutions for student’s problems or concerns Assist in mediating and resolving student/community conflicts Effect change in the social climate and relationships with specific responsibility of working with students and their neighbors within the local community Implement training sessions, presentations, and educational programs regarding substance abuse, civic and social responsibility One goal of the program is to create a Student Community Success Program with the mission to help students be successful off campus and address community concerns. The program is intended to change and encourage inappropriate behavior through community and student meetings, workshops, leadership panels, and peer-mentoring opportunities. Cal Poly University Police Off-Campus Patrols By authority of the California Penal Code, the University Police Department has legal authority to exercise peace officer powers within a one-mile radius of the exterior boundaries of campus (see Appendix A). In 2014 Cal Poly hired two additional police officers to expand proactive patrols within the neighborhoods directly adjacent to campus. The focus of these patrols has been to proactively discourage and enforce public disorder crimes. Recommendations City and Cal Poly officials should craft a Memorandum of Understanding (MOU) agreement between the city and university regarding police operational protocol Partner Cal Poly and Cuesta police officers with San Luis Obispo Neighborhood Officers to coordinate resources and achieve program goals Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 21 City should explore additional proactive educational opportunities with Cal Poly and Cuesta College to change the student culture related to neighborhood wellness Implement a keg registration program Conduct an internal assessment of the San Luis Obispo Police Department staffing to prepare for growth within the city and on the Cal Poly campus to ensure staffing needs match the population Conduct an internal assessment of the University Police Department staffing to meet the growth on the Cal Poly campus Explore the possibility of Cal Poly Police being able to issue City Municipal Administrative Citations Location of a university police substation within the new residence hall project to coordinate law enforcement problem-solving efforts Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 22 Actions Desired Outcomes I mpl ement at i on Leads & Partners Timeline for I mpl ement at i on City and Cal Poly officials to craft a Memorandum of Understanding agreement between the city and university regarding police operational protocol within a one- mile radius Allows for coordination of resources to quickly respond to community concerns Cal Poly, City of San Luis Obispo Fall 2015 Partner Cal Poly and Cuesta police officers with San Luis Obispo Neighborhood Officers to coordinate resources and achieve program goals To coordinate resources and obtain program goals City of San Luis Obispo Fall 2015 City should explore additional proactive educational opportunities with Cal Poly and Cuesta College to change the student culture related to neighborhood wellness Change student culture related to neighborhood wellness SCLC Fall 2016, and with each annual report Implement a keg registration program A reduction in underage alcohol use and an accountability mechanism for persons who serve minors City of San Luis Obispo Fall 2016 Conduct an internal assessment of the San Luis Obispo Police Department staffing to prepare for growth within the city and on the Cal Poly campus to ensure staffing needs match the population Meet the needs of the community as population grows City of San Luis Obispo Spring 2016 Conduct an internal assessment of the University Police Department staffing to meet the growth on the Cal Poly campus Meet the needs of Cal Poly as student population grows Cal Poly Spring 2016 Explore the possibility of Cal Poly Police being able to issue City Municipal Administrative Citations To be able to patrol in neighborhoods adjacent to Cal Poly campus Addressed via MOU identified above Location of a university police substation within the new residence hall project to coordinate law enforcement problem-solving efforts Coordinate law enforcement outreach and problem solving efforts Cal Poly Fall 2018 Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 23 Goal To engage stakeholders: review current educational and informational efforts. OBJECTIVE FIVE: Engage stakeholders: review current educational & information efforts Champions Scott Chedester (Charles Scovell), Cuesta College Dr. Anthony Gutierrez, Cuesta College Kimberly Hampton, Cal Poly Joi Sullivan (Jason Colombini), Cal Poly Christine Wallace, City of San Luis Obispo Background This objective examines the methods, content and effectiveness of educational efforts put forward by Cal Poly, Cuesta College, the City of San Luis Obispo, and student resident groups. The inventory of channels of communication was compiled by representatives of Cal Poly, Cuesta College, and the City of San Luis Obispo. Neighborhood wellness meeting attendees, Cal Poly and Cuesta College student focus groups were presented with the inventory. An additional student subcommittee met to discuss the effectiveness of current methods and content. Suggestions for outreach changes made during the presentations based on the content effectiveness are reflected in the recommendations of this report. Recommendations The recommendation is to collaboratively create an annual communications plan containing neighborhood wellness messages and a process for communicating the information effectively to maximize resources. The communication plan should be reassessed annually to evaluate effectiveness and to ensure resources are not duplicated or wasted. Communications plan participants could consist of representatives from Cal Poly, Cuesta College and the city. Suggest i ons for t he Subcommi t t ee Produce a variety of impactful electronic and print media to educate residents on property maintenance standards, with a specific focus on repeat offenders in neighborhoods Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 24 Revive the Off-Campus Housing Guide (University of Colorado, Boulder) Produce video for new Cuesta College students to view as part of the required online orientation on “how to be a good neighbor” Produce “good neighbor” and Safety Enhancement Zone videos for www.respectslo.com (Linked to Cal Poly websites and campus television stations) Cal Poly University Housing bulletin boards made available for “ good neighbor” and Safety Enhancement Zone messaging Cuesta College bulletin boards are made available for “good neighbor” and Safety Enhancement Zone messaging. Create and play radio public service announcements on KCPR Conduct annual presentations to Block P – Cal Poly Athletics Develop an information distribution plan with off-campus housing providers and property management; request Safety Enhancement and good neighbor materials be posted Housing resident assistant training to include off-campus impacts Create better avenues of communication with Greek Life house owners Produce Safety Enhancement Zone door hangers Produce banners and sandwich boards to be displayed in the Cal Poly and Cuesta College university unions about community and neighborhood wellness issues Produce table tents in Cal Poly University Union and Cuesta College cafeteria Involve off-campus housing providers (property management companies, housing complex managers) in outreach efforts Actions Desired Outcomes I mpl ement at i on Leads & Partners Timeline for Implementation Create an annual communications plan containing neighborhood wellness messages and a process for communicating the information effectively to maximize resources Effectively inform the community on matters of neighborhood wellness City of San Luis Obispo Winter 2015 Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 25 Goal The purpose of objective six of the report is to ensure that the plans developed in objectives one through five are implemented, assessed, and folded into the regular operations of the appropriate agency (for ongoing efforts). Additionally, the goal is to sustain regular communications between Cal Poly, Cuesta College, the City of San Luis Obispo, residents and students. OBJECTIVE SIX: Prepare for sustained engagement to achieve desired vision & goal Champions Dr. Keith Humphrey, Cal Poly Sandee McLaughlin, Cuesta College Background Neighborhood wellness issues in San Luis Obispo have historically been fragmented within each agency by implementing its own projects, causing confusion among year-round residents, and limiting the effectiveness of each individual effort. There is a unified desire among all constituencies in San Luis Obispo to see the quality of life improve in neighborhoods, and a structure to coordinate these efforts was missing. For almost three decades, the Student- Community Liaison Committee (SCLC) has brought the students of Cal Poly and Cuesta College together with city officials and residents for communication and discussion. This forum has been valuable to all parties, as any culture change related to neighborhood wellness rests with the students. Recommendations Re-invest in the Student-Community Liaison Committee The Student-Community Liaison Committee should assess the effectiveness of each recommendation once they have been implemented Shi f t SCLC member shi ps Host an annual town hall meeting Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 26 Actions Desired Outcomes I mpl ement at i on Leads & Partners Timeline for Implementation Re-invest in the Student- Community Liaison Committee Become the coordinating body responsible for monitoring the recommendations, once adopted by the city council, Cal Poly and Cuesta College SCLC Fal l 2015, ongoi ng The Student-Community Liaison Committee should assess the effectiveness of each recommendation once they have been implemented Recommend the appropriate changes, and produce an annual report on the state of neighborhood wellness in the City of San Luis Obispo SCLC Ongoing Shift SCLC memberships SCLC memberships should be reevaluated to directly involve those individuals (by their position) most directly involved in neighborhood wellness SCLC Spr i ng 2016 Host an annual town hall meeting Present their report to the community, receive feedback and suggestions from the broader San Luis Obispo community SCLC Spr i ng 2016, ongoing Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 27 Appendix A: Working Group Membership Page 28 APPENDIX A: Working Group Membership Dr. Keith Humphrey, Co-Chair Cal Poly Sandee McLaughlin, Co-Chair Cuesta College Karen Adler Community Joe Arteaga Cuesta College Scott Chedester (Charles Scovell) Cuesta College Steve Gesell City of San Luis Obispo Dr. Anthony Gutierrez Cuesta College George Hughes Cal Poly Kimberly Hampton Cal Poly Derek Johnson City of San Luis Obispo Katie Lichtig City of San Luis Obispo Juventino Ortiz Community Chris Staley City of San Luis Obispo Joi Sullivan (Jason Colombini) Cal Poly Stephanie Teaford (Betsy Kinsley, Justin Wellner) Cal Poly Julie Towery Community Brenda Trobaugh Cal Poly Christine Wallace City of San Luis Obispo Sharon Spatafora, Administrative Support Cuesta College Daisy Chavez, Copy Writing Cal Poly Yukie Murphy, Graphic Design & Editing Cal Poly Jo Ann Lloyd, Copy Editing Cal Poly APPENDIX B: Council Agenda Report Neighborhood Wellne ss and Community Civility Initiative: Summary Report from the City of San Luis Obispo Opinion Survey Peter B. Chi, Ph.D. Department of Statistics California Polytechnic State University San Luis Obispo, CA 93407 1 Intro duction On May 21, 2013, the Neighborhood Wellne ss / Community Civility Effort was launched in order to foster and improve the relationship between year round residents of San Luis Obispo, and students of California Polytechnic State University (Cal Poly), and Cuesta College. Specifically, there has been a growing concern regarding student partying and disruptive behavior across the city of San Luis Obispo. This has been highlighted by particular incidents of recent years, such as Cal Poly’s Week of Welco me (WOW) in 2012, when an estimated 2000+ students congregated in the residential area just directly south of campus, causing disruption and safety concerns as roads became impassable (City of San Luis Obispo, 2013) In addition to implementing particular strategies aimed at addressing WOW scheduling to at- tempt to keep students occupied on campus instead of disrupting neighborhoods surrounding cam- pus, the Neighborhood Wellness / Community Civility Effort implemented an opinion survey across the city of San Luis Obispo. This survey was meant to capture feedback from permanent residents and students, with the aim of identifying strategies to produce outcomes towards the overall goal of neighborhood wellness. In this report, data from the survey a re analyzed and reported in order to identify any notable trends. With no specific a priori hypotheses, this exploratory data analysis aims to capture anything that may be revealed from the data. A particular focus of the analyses, however, will be on identifying potential sources of conflict between Cal Poly students and non-student residents of San Luis Obispo. APPENDIX C: Full Survey Results Page 54 2 Metho dology The City of San Luis Obispo Opinion Survey was distributed with utility bills and across campus at Cal Poly. A total of 3,807 responses were received, and entered into SurveyMonkey (SurveyMonkey Inc., 2014). For analyses, the entire dataset was exported from SurveyMonkey as a comma-separated text file and imported into the statistical analys is p latform called R (R Development Core Team, 2011). Questions were written to either gain identifying information on an individual (such as “With what ethnicity do you most identify?”), or to gain content regarding how the individual feels about a particular topic or situation (such as a Likert-scale response to “I feel as though my neighbors are respectful of my property.”). For this report, these will be referred to as “identifying questions” and “content questions,” respectively. Figures 1 and 2 below are the actual survey, where the identifying questions can be seen in Figure 1: Questions 1 through 12, and the content questions are Questions 13 through the end, across both Figures 1 and 2. 1. Do you live in San Luis Obispo city limits? O Yes. I am eligible to continue with the survey. O No. If you do not currently live in San Luis Obispo we would appreciate your willingness to fill out the survey. However, our primary initial focus is to target relations within San Luis Obispo city limits and we are limiting survey participants to this area. 2. What is your age? O 18-24 years old O 59-65 years old O 25-31 years old O 66-71 years old O 32-38 years old O 72-78 years old O 39-45 years old O 79-85 years old O 46-51 years old O 86+ years old O 52-58 years old 3. With what gender do you identify? O Male O Transgender O Female O No response. 4. Are you currently attending Cal Poly San Luis Obispo, Cuesta College, or Allan Hancock College? O Yes. I am attending Cal Poly San Luis Obispo. O Yes. I am attending Cuesta College. O Yes. I am attending Allan Hancock College. O No. I am not currently attending any of these schools. If you are attending one of these schools, what year are you and what is your major? 5. With what ethnicity do you most identify? O African American/Black O American Indian/Alaska Native O Asian O Latino O Native Hawaiian/Other Pacific Islander O White/Caucasian O Other (please specify): 6. Where is your current residence located? Please use your best judgement when picking a neighborhood O On Cal Poly’s campus. O Laguna area. O Cal Poly area. O Tank Farm/Broad area. O Johnson/Sinsheimer area. O Downtown area. O Foothill/N. Chorro area. 7. How many years have you lived in San Luis Obispo? 8. Were you born in San Luis Obispo? O Yes O No 9. How many people live in your household (include yourself in the number)? O 1 O 3 O 5 O 7 O 2 O 4 O 6 O 8+ 10. In what age group are the people who live in your household (mark all that apply)? O 0-17 years old O 52-58 years old O 18-24 years old O 59-65 years old O 25-31 years old O 66-71 years old O 32-38 years old O 72-78 years old O 39-45 years old O 79-85 years old O 46-51 years old O 86+ years old 11. How many more years do you see yourself staying in San Luis Obispo? O I have no plans of leaving. O 1 year O 5 years O 2 years O 6 years O 3 years O 7 years O 4 years O 8+ years 12. If you are renting your residence, please mark all that apply: O I am renting a room in a shared residence. O My residence is managed by a property management company. O My landlord lives outside San Luis Obispo. O My landlord lives in San Luis Obispo. O My landlord lives in my residence. O I am not renting my residence. O Other (please specify): 13. When I return to my house after school or work: O I can assume that there will be parking relatively close to my house. O I frequently have trouble finding parking relatively close to my house. O I rarely find parking relatively close to my house. Comments: 14. After the garbage companies empty the trashcans, I usually bring in my household’s trashcans off of the street: O The same evening. O Sometime the next day. O Within the next 2 – 3 days. O Within the next week. Comments: 15. After the garbage companies empty the trashcans, my neighbors usually bring in their household’s trashcans off of the street: O The same evening. O Sometime the next day. O Within the next 2 – 3 days. O Within the next week. Comments: 16. I frequently observe the following conditions in my neighborhood (check all that apply)? O Parking on the front yard. O Parking in the driveway with the vehicle extending over the sidewalk. O Fences with missing boards or that is not structurally sound. O Indoor furniture used outside or placed on rooftops. O Storage of inoperable vehicles or equipment. O Storage of building materials or other debris not associated with a valid building permit. O Illegally parked cars (i.e. opposite direction, red curb, etc.) Other (Please specify): 17. I feel my neighborhood should be quiet on a weeknight (Sunday – Thursday) by approximately: O 7 p.m. – 8 p.m. O 8 p.m. – 9 p.m. O 9 p.m. – 10 p.m. O 10 p.m. – 11 p.m. O 11 p.m. or later Comments: 18. I typically notice my neighborhood is quiet on a weeknight (Sunday – Thursday) by approximately: O 7 p.m. – 8 p.m. O 8 p.m. – 9 p.m. O 9 p.m. – 10 p.m. O 10 p.m. – 11 p.m. O 11 p.m. or later Comments: 19. I feel my neighborhood should be quiet on a weekend night (Friday – Saturday) by approximately: O 7 p.m. – 8 p.m. O 8 p.m. – 9 p.m. O 9 p.m. – 10 p.m. O 10 p.m. – 11 p.m. O 11 p.m. or later Comments: 20. I typically notice my neighborhood is quiet on a weekend night (Friday - Saturday) by approximately: O 7 p.m. – 8 p.m. O 8 p.m. – 9 p.m. O 9 p.m. – 10 p.m. O 10 p.m. – 11 p.m. O 11 p.m. or later Comments: 21. I feel comfortable addressing my neighbor if a concern arises. Strongly Disagree Disagree N eutral Agree Strongly Agr ee O O O O O Comments: 22. I feel as though my neighbors are respectful of my property. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 23. I think there is enough unsolicited police presence (not responding to a call) in my neighborhood. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 24. I would like to see more unsolicited police presence (not responding to a call) in my neighborhood. St r o n gl y Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 25. Please mark all that apply in regards to the following statement: If one of my neighbors hosts a social gathering, I often notice… O Parking becomes unavailable quickly. O Garbage is left on my or other neighbors’ property. O Vomit on my or other neighbors’ property. O Other unwanted objects on my property. O Loud and disruptive activity on the street. O Little or no problems. Comments: 26. When I first moved to San Luis Obispo, the quality of life within the San Luis Obispo residential community was: Strongly Unfavorable Neutral Favorable Strongly Unfavorable Favorable O O O O O Comments: 27. Currently, I feel the quality of life within the San Luis Obispo residential community is: Strongly Unfavorable Neutral Favorable Strongly Unfavorable Favorable O O O O O Comments: 28. If there is a discrepancy between your answers to Questions 26 and 27, please comment on the shift of your view on community climate. Comments: Figure 1: Opinion Survey, page 1 APPENDIX C: Full Survey Results Page 55 29. I believe the relationship between college-age students and permanent residents is important. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 30. I believe college-age students provide value to the San Luis Obispo community. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 31. I believe permanent residents provide value to the San Luis Obispo community. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 32. I believe a meaningful relationship between the college- age students and permanent residents should be a priority of the local government. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 33. I feel as if I am welcome to participate in discussions about improving community relationships. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 34. I feel as if I should be included in discussions about improving community relationships. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 35. I believe college-age students provide an important role in facilitating economic growth within the San Luis Obispo community. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 36. I would recommend living in my neighborhood to a friend. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 37. I support a rental inspection program for commercial and residential housing. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 38. I believe property owners of rental properties are responsible for ensuring tenants are not disruptive to neighbors. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 39. I believe property owners can be proactive with their tenants about not being disruptive in residential neighborhoods. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 40. I believe city leaders have enacted ordinances and programs to improve neighborhood civility. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 41. I believe Cal Poly and Cuesta have enacted policies and regulations for standards of conduct for their students to improve neighborhood civility. Strongly Disagree Disagree Neutral Agree Strongly Agree O O O O O Comments: 42. Have you ever been invited to be a participant in a discussion that involved Cal Poly and/or Cuesta and permanent residents? O Yes O No Other (Please specify): 43. Have you ever participated in a discussion that involved Cal Poly/Cuesta and permanent residents? O Yes O No Other (Please specify): 44. If invited to participate in a discussion that involved Cal Poly/Cuesta and permanent residents, would you participate? O Yes O No Other (Please specify): 45. At what times of the year, if any, do you notice the most disturbances in community neighborhoods? O Winter O Spring O Summer O Fall Comments: 46. If you could fix one issue in San Luis Obispo, what would it be? 47. What suggestions do you have to improve the relations between the college-age students and permanent residents? 48. Are you interested in being contacted to share your opinions on these community related issues in the future? O Yes, my e-mail is: O No Neighborhood Wellness and Community Civility Initiative CITY OF SAN LUIS OBISPO OPINION SURVEY In May of 2013, community representatives, Cuesta and Cal Poly administrators, students, and San Luis Obispo officials convened and ultimately launched a Neighborhood W ellness and Community Civility Initiative. Collectively, the group has a vision of a community in which year round residents and students actively collaborate to build community and communicate in an environment that fosters mutual respect and understanding. With this vision comes a goal of enhancing the quality of life for all residents, with particular emphasis on building positive relations between residential and student–aged neighbors through a cultural shift in social behaviors. To learn more about this initiative, please visit www.slocity.org/police/communitycivility.asp The following survey is an integral s t e p i n this initiative. In order to assess the current conditions of neighborhood wellness, surveying residents of all ages and backgrounds will provide guidance for future actions taken by officials of San Luis Obispo, Cal Poly San Luis Obispo, and Cuesta College. Please answer honestly and explain when you feel necessary. Should you have concerns arise about the survey, please contact Christine Wallace at cwallace@slocity.org. You have two options. You may complete the enclosed survey and return it in the postage-paid envelope OR you may complete the survey on-line at: https://www.surveymonkey.com/ s/PPNJHF6. Only one survey per person and only one survey per official postage-paid envelope please. Figure 2: Opinion Survey, page 2 Where appropriate, distributions of variables were compared using a standard statistical proce- dure known as a χ2 goodness-of-fit test (Pearson, 1900). As this pro ject was exploratory in nature, however, few formal statistical tests were actually performed. The ma jority of trends were simply shown in a qualitative manner, in graphical or tabular form. Additionally, a regular expression search was performed for certain free response questions, to isolate any common words that appeared most frequently. 3 Results 3.1 Descriptive Statistics An overview of our dataset, resulting from 3807 survey responses, is shown in Table 1. As expected, the vast ma jority of those between 18-24 years old are Cal Poly students (1591 out of 1672). Also, approximately 23% of non-students live in two areas that have a substantial student population: the APPENDIX C: Full Survey Results Page 56 All residents Non-students Cal Poly Students Cuesta Students Characteristic Count Percent Count Percent Count Percent Count Percent Age 18-24 years o ld 1672 47.913 0.81591 95.86051.7 25-31 years o ld 144 4.168 4 54 3.32118.1 32-38 years o ld 117 3.4101 6 10 0.6 5 4.3 39-45 years o ld 119 3.4107 6.33 0.2 8 6.9 46-51 years o ld 114 3.3109 6.50 0 5 4.3 52-58 years o ld 264 7.6 256 15.21 0.1 6 5.2 59-65 years o ld 346 9.9 336 19.90 0 7 6 66-71 years o ld 275 7.9 273 16.20 0 1 0.9 72-78 years o ld 205 5.9 196 11.60 0 2 1.7 79-85 years o ld 148 4.2144 8.50 0 1 0.9 86+ years o ld 87 2.583 4.92 0.1 0 0 Ethnicity African American/Black 17 0.5 4 0.2 12 0.7 1 0.9 American Indian/Alaska Native 12 0.370.4 2 0.1 3 2.6 Asian 167 4.835 2.1128 7.7 3 2.6 Latino 162 4.732 1.9113 6.8 15 13 Native Hawaiian/Other Pacific Islander 14 0.480.5 5 0.3 1 0.9 White/Caucasian 2951 85.21518 91.11329 80.2 85 73.9 Other (please specify) 140 4 62 3.7 69 4.2 7 6.1 Neighborhood Cal Poly area. 746 21.6 134 8 592 35.7 18 18 Downtown area. 427 12.3 281 16.7 127 7.7 19 19 Foothill/N. Chorro area. 629 18.2 252 15 354 21.4 16 16 Johnson/Sinsheimer area. 372 10.8 305 18.2 52 3.1 11 11 Laguna area. 469 13.6 333 19.8 115 6.9 16 16 On Cal Poly’s campus. 376 10.9 0 0 374 22.6 1 1 Tank Far m/Broad area. 441 12.7 373 22.2 43 2.6 19 19 Table 1: Descriptive Statistics for the entire dataset “Cal Poly area” and the “Foothill/N. Chorro area.” Among these non-student residents of these two areas, roughly 90% of them are above the age of 38, pointing towards the possibility of conflict between these residents and Cal Poly students. To determine the extent to which our study sample may have been biased with respect to the target population of all San Luis Obispo citizens, a comparison of the distributions of age and eth- nicity from our survey was made to that of 2010 Census data (U.S. Census Bureau, 2010). The χ2 goodness-of-fit test revealed that our age and ethnicity distributions were indeed statistically significantly different from those of the Census data. Specifically, 18-24 year olds were overrep- resented in our sample (47.9% compared to 39.6% in Census data), and African Americans were APPENDIX C: Full Survey Results Page 57 underrepresented in our sample (0.5% compared to 1.2% in Census data). Additionally, Hispanic o r Latino ethnicities were not explicitly recorded in the 2010 Census data, so our accuracy with this population is unknown. 3.2 Strong Majority Opinion Exploration Our first analysis was to examine whether any content questions had a strong ma jority responding in any particular way. We scanned through the entire survey responses, with a threshold of 80% indicating a strong ma jority. Also, we looked at this within subgroups of the dataset, with subgroups defined by combinations of the identifying questions. Among all of the content questions, only two questions surfaced as having strong ma jority opin- ions through this exploration. They were (with majority response bolded): • W hen I return to my house after school or work: – I can assume that there will be parking relatively close to my house – I frequently have trouble finding parking relatively close to my house – I rarely find parking relatively close to my house • After the garbage companies empty the trashcans, I usually bring in my household’s trashcans off of the street: – The same evening – Sometime the next day – Within the next 2-3 days – Within the next week In the entire dataset, 81.1% responded that they can find parking relatively close to their house, and 80.9% responded that they bring in their trashcans on the same evening. Among subgroups defined by age, gender, ethnicity and all other identifying questions, plus combinations thereof, many subgroups identified these same two questions/responses at a greater than 80% rate. No other content question surfaced as having at least 80% of responses matching. APPENDIX C: Full Survey Results Page 58 Proportion 0.0 0.2 0.4 0.6 0.8 3.3 Contrasting Questions Exploration 3.3.1 Trashcans As observed in the previous section, 80.9% of the study sample reported that they bring their trashcans in on the same day. While this does not directly point to any possible conflict, we can compare this to the responses of the next question: “After the garbage companies empty the trashcans, my neighbors usually bring in their household’s trashcans off of the street. . . ” Specifically, we can examine the distribution of responses among those who stated that they bring in their trashcans on the same day. Any of these individuals who report that their neighbors do anything other than bring their trashcans in on the same day will form a group who are potentially upset by this situation. This is summarized in Figure 3. Neighbors bring in their trashcans... (among those who responded that they bring in their trashcans the same evening) The same Sometime the Within the Within the evening next day next 2−3 days next week Response Figure 3: Distribution of responses about their neighbors, by people who reported bringing in their own trashcans on the same evening as the garbage companies empty them Since this is only among those who responded that they themselves bring in their trashcans on APPENDIX C: Full Survey Results Page 59 Proportion 0.0 0.2 0.4 0.6 0.8 1.0 the same evening that the garbage companies empty them, it is plausible that they might expect the same from their neighbors. Thus, we observe that just over 30% of these individuals might potentially be upset by this situation. Additionally, we explored whether this dichotomy was driven by a differing attitude between students and non-students. That is, when do students b ring in their trashcans, and when do non- students b ring in their trashcans? This is summarized in Figure 4. After the garbage companies empty the trashcans, I usually bring in my trashcans off the street: Non−students CP students The same Sometime the Within the Within the evening next day next 2−3 days next week Response Figure 4: Student vs. non-student responses regarding when they bring in their own trashcans As we observe above, Cal Poly students tend to bring their trashcans in at a later time than the non-student population. In particular, only about 60% of Cal Poly students report that they bring their trashcans in on the same evening. Finally, we examined the free responses attached to this question. Among a total of 156 non- students who left a free response, approximately 35 of them left a comment that voiced frustration at the situation, such as: • “But some NEVER bring them in!” • “The adults do. Students not so much.” • “Po ly students don’t understand trash rules.” APPENDIX C: Full Survey Results Page 60 Proportion 0.0 0.1 0.2 0.3 0.4 0.5 7−8pm 8−9pm 9−10pm 10−11pm 11pm or later In contrast, approximately 10 of the comments appeared to indicate that this should not be a concern of the city, e.g.: “I actually have no idea, I don’t care what my neighbors do with their trash cans as long as they don’t block my driveway.” The remaining comments appeared to be either neutral or of undeterminable tone. Also, an exam- ination of the student comments to this question revealed virtually zero who voiced frustration at the situation. It is important to note, however, that all of these counts are quite imprecise, as it was left entirely up to human judgement of a written phrase. 3.3.2 Time that it should b e quiet Questions 17 and 18 asked contrasting questions about what time it should be, and actually is, quiet on a weeknight. The overall distributions are summarized in Figure 5. I feel my neighborhood should be/is quiet on a weeknight (Sunday −Thursday) by approximately: should be is Figure 5: Side-by-side distributions of when it should be and is quiet on a weeknight. To determine the proportion who might potentially be upset at the situation surrounding this ques- tion, we categorized people as “potentially upset” if they responded that it usually is quiet at a later time than what they stated for when it should be quiet. In the entire dataset, 16.8% responded that it is quiet at a later time than they feel that it should be, on a weeknight. When separated APPENDIX C: Full Survey Results Page 61 Proportion 0.0 0.1 0.2 0.3 0.4 0.5 7−8pm 8−9pm 9−10pm 10−11pm 11pm or later into Cal Po ly students and non-students, the percentage potentially upset was 17.0% and 16.4%, respectively. Questions 19 and 20 were similar to Questions 17 and 18, but posed for the weekend nights. The overall distributions are summarized in Figure 6. I feel my neighborhood should be/is quiet on a weekend (Friday−Satu rday) by approximately: should be is Figure 6: Side-by-side distributions of when it should be and is quiet on a weekend. To determine the proportion who might potentially be upset at the situation surrounding this ques- tion, we categorized people as “potentially upset” if they responded that it usually is quiet at a later time than what they stated for when it should be quiet. In the entire dataset, 14.8% responded that it is quiet at a later time than they feel that it should be, on a weekend night. When separated into Cal Poly students and non-students, the percentages potentially upset were 9.9% and 18.0%, respectively. 3.3.3 Quality of life at first vs. currently Questions 26 and 27 asked about the quality of life in San Luis Obispo, when first moved to the town, and currently. The overall distributions are summarized in Figure 7. Overall, it appears that people are reporting a declining quality of life after living in San Luis Obispo for some amount of tim e. Specifically, 28.8% of all respondants reported that their current quality of life is worse than when they first moved to San Luis Obispo. W hen separated into Cal Poly students and non-students, the percentages reporting a worse quality of life currently were 13.0% and 40.4%, respectively. APPENDIX C: Full Survey Results Page 62 Proportion 0.0 0.1 0.2 0.3 0.4 0.5 Quality of live when first moved to / currently in San Luis Obispo: When first moved Currently Strongly Favorable Neutral Unfavorable Strongly Favorable Unfavorable Figure 7: Side-by-side distributions of quality of life when first m oved to San Luis Obispo vs. currently. An examination of the written comments, however, revealed no obvious trend or cause of the decline. Among non-students, comments ranged from “crime, drugs, late nite partys, housing authority trash/noise” to “Too much nit-picking while real problems go unresolved.” Although far fewer Cal Poly students reported a decline in quality of life over the time that they have lived here, there was a modest trend towards comments that expressed disdain for increasing rules/restrictions and police presence among those who did (16 out of 37 total written comments from Cal Po ly students). 3.4 Cal Poly and Footh ill / N. Chorro area residents As mentioned in Section 3.1, the Cal Poly and Foothill / N. Chorro area are two locations in San Luis Obispo with a high mixing of students and non-students. A summary of responses to the Likert scale questions, separated by students and non-students in these areas, is shown in Table 2. APPENDIX C: Full Survey Results Page 63 Table 2: Likert scale questions for residents of the Cal Poly and Foothill / N. Chorro area residents, separated by Cal Poly students and non-students. Strongly Strongly Agree Agree Neutral Disagree Disagree I feel as though my neighbors are respectful of my property. Cal Poly Students 0.21 0.46 0.18 0.11 0.05 Non-students 0.29 0.41 0.14 0.11 0.05 I would like to see more unsolicited police presence (not responding to a call) in my neighborhood. Cal Poly Students 0.03 0.11 0.27 0.25 0.33 Non-students 0.20 0.29 0.36 0.11 0.05 I believe the relationship between college age students and permanent residents is important. Cal Poly Students 0.34 0.53 0.10 0.02 0.01 Non-students 0.540.39 0.05 0.01 0.01 I believe college age students provide value to the San Luis Obispo community. Cal Poly Students 0.51 0.39 0.07 0.02 0.01 Non-students 0.26 0.510.18 0.04 0.02 I believe permanent residents provide value to the San Luis Obispo community. Cal Poly Students 0.39 0.49 0.10 0.02 0.01 Non-students 0.71 0.26 0.01 0.01 0.01 I believe a meaningful relationship between the college age students and permanent residents should be a priority of the local government. Cal Poly Students 0.19 0.40 0.26 0.11 0.05 Non-students 0.42 0.40 0.13 0.02 0.02 I feel as if I am welcome to participate in discussions about improving community relationships. Cal Poly Students 0.07 0.28 0.33 0.22 0.10 Non-students 0.14 0.510.26 0.07 0.02 I feel as if I should be included in discussions about improving community relationships. Cal Poly Students 0.20 0.46 0.29 0.05 0.00 Non-students 0.17 0.510.29 0.02 0.01 I believe college age students provide an important role in facilitating economic growth within the San Luis Obispo community. Cal Poly Students 0.60 0.33 0.05 0.01 0.00 I would recommend living in my neighborhood to a friend. Non-students 0.29 0.44 0.19 0.06 0.02 Cal Poly Students 0.39 0.45 0.11 0.03 0.02 Non-students 0.32 0.33 0.14 0.10 0.11 I support a rental inspection program for commercial and residential rental housing. Cal Poly Students 0.20 0.32 0.27 0.14 0.08 Non-students 0.37 0.31 0.16 0.08 0.07 I believe property owners of rental properties are responsible for ensuring tenants are not disruptive to neighbors. Cal Poly Students 0.09 0.27 0.24 0.26 0.14 Non-students 0.53 0.31 0.05 0.06 0.05 I believe property owners can be proactive with their tenants about not being disruptive in residential neighborhoods. Cal Poly Students 0.11 0.500.25 0.09 0.06 Non-students 0.55 0.37 0.06 0.02 0.01 I believe city leaders have enacted ordinances and programs to improve neighborhood civility. Cal Poly Students 0.05 0.30 0.38 0.13 0.14 Non-students 0.10 0.45 0.32 0.10 0.03 I believe Cal Poly and Cuesta have enacted policies and regulations for standards of conduct for their students to improve neighborhood civility. Cal Poly Students 0.06 0.35 0.38 0.13 0.08 Non-students 0.04 0.28 0.41 0.20 0.09 11 Notably, the distribution of responses for Cal Po ly students vs. Non-students differed at a statistically significant level for all of the questions in the table above, except for the question: “I feel as if I should be included in discussions about improving community relation- ships.” That is, every other Likert scale question in the above table points to a dichotomy of attitudes when comparing students vs. non-students who live in the Cal Poly and Foothill / N. Chorro areas. One specific contrast of interest is the differing of attitudes about who should be responsible for whether tenants are disruptive to their neighbors o r not. Among non-students, roughly 80- 90% believe (either “Strongly Agree” or “Agree”) that property owners should be responsible for their tenants regarding their disruptiveness to neighbors, whereas only about 30% of students feel similarly. On the other hand, when asked if property owners can be proactive about the same issue, approximately 60% of students responded with either “Strongly Agree” or “Agree,” pointing to at least some degree of openness to communication with their landlords regarding noise issues. Additionally, the trashcan and quiet time issues from Sections 3.3.1 and 3.3.2 are at an increased level in the Cal Poly and Foothill / N. Chorro areas. Using the same “potentially upset” definition as in the previous sections, approximately 37.0% of non-students living in these areas fall into this categorization. By comparison, in Section 3.3.1 we saw that approximately 30% of all citizens (that is, all students and non-students) fell into this categorization; in fact, this percentage is the same for non-students across all neighborhoods, indicating an increase in the proportion in this category for the Cal Poly and Foothill / N. Chorro areas. Regarding the tim e that it should be quiet on a weekday night, approximately 28.0% of non-students are categorized as potentially upset, and 31.2% are potentially upset for the weekend nights (compared to 17.0% and 18.0% as stated in Section 3.3.2). 3.5 Issues and Suggestions: written comments Question 46 asked: “If you could fix one issue in San Luis Obispo, what would it be?” APPENDIX C: Full Survey Results Page 65 Using a regular expression search, Table 3 shows the most common words found in the responses, separated by students and non-students. non-students Cal Poly students word count word count downtown 110 students 142 homeless 90 college91 traffic 87 residents 53 rental 72 noise52 Poly 58 campus 47 street 42 parking 46 noise 41 housing 46 bars 40 police42 residents 39 permanent 41 cars 35 Poly 39 Table 3: Most common words found in written responses to the question, “If you could fix one issue in San Luis Obispo, what would it be?” All short words such as prepositions, conjunctions, and other low-content words (such as “more”) were removed from the list. Some words that do appear on the list may not be that revealing, such as the usage of “students” or “college” by Cal Poly students in their comments. On the other hand, an examination of the non-student comments containing the word “downtown” showed comments that mainly focused on homelessness (overlapping with #2) and disruptive behavior associated with the bars (overlapping with #8). Question 47 asked: “W hat suggestions do you have to improve the relations between the college-age students and permanent residents?” Again using a regular expression search, Table 4 shows the most common words found in the responses to this question, separated by students and non-students. APPENDIX C: Full Survey Results Page 66 non-students Cal Poly students word count word count students 335 students 192 neighbors 103 residents 153 residents 93 college 137 Poly 80 permanent 111 college 80 community 71 campus 75 campus 55 respect 70 neighbors 45 community 60 noise36 landlords 45 people 35 behavior 44 think 35 Table 4: Most common words found in written responses to the question, “W hat suggestions do you have to improve the relationship between the college-age students and permanent residents?” Again, not all words are extremely revealing. Of note, however, is the fact that the words “rule(s),”, “regulation(s),” and “fine(s)” do not appear on either list, suggesting that neither students nor non-students tend to believe that an increase in city ordinances is the answer. In contrast, we see words such as “respect,” “community” and “neighbors,” suggesting that ultimately, students and non-students would like to co-exist in a harmonious manner. A specific response to this question that exemplifies this sentiment is one from a non-student living in the Foothill / N. Chorro area that states: “Have a beer with them - as long as they are of legal drinking age. Otherwise, you might have to buy them a fountain drink.” 4 Discussion and Conclusions In this report, we summarize the results f rom the City of San Luis Obispo Opinion Survey. Certain trends were explored, with a focus on potential sources of conflict between Cal Poly students and non- student residents of San Luis Obispo. It is important to note that, since this analysis was exploratory in nature, all of the findings must be treated as suggestive, rather than as strong evidence in favor or in opposition of any notion. Additionally, there is a slight concern for bias in the dataset, as noted in Section 3.1. The distributions of age and ethnicity in our survey dataset were statistically significantly different from APPENDIX C: Full Survey Results Page 67 that of the Census data. However, the differences were not drastic; although this may indeed be a concern, it is relatively minor. Among all potential sources of conflict in San Luis Obispo, the one with the largest indication is the time that neighbors bring their trashcans in, with approxim ately 30% of all residents being potentially upset. Noise at night does not appear to be as much of an issue, except specifically in the Cal Poly and Foothill / N. Chorro areas, where non-students are potentially upset at a rate of approximately 30% on both weeknights and weekends. The survey also revealed a vast dichotomy of attitudes between non-students and Cal Poly students. This is exposed in the responses to the Likert Scale questions in Table 2, and also with regard to when each group tends to bring their trashcans in. It does not appear likely that this systematic difference in attitude could be corrected by specific fines and ordinances. Rather, any strategy to remedy this must be aimed at addressing this broadly, both am ong students who plan to live off-campus, and for non-students who live in heavily student-populated areas. Future work could examine the question of whether any implemented strategies are working. In particular, certain increases in fines have indeed been in place since May 2010, aimed specifically at Halloween and St. Patrick’s Day (City of San Luis Obispo, 2013). Fr om a statistical standpoint, the data up to this point do not suggest that the increase in fines have been an effective deterrent of citable offenses. It is of course possible that, with more data, the evidence could arise, and this question could possibly be addressed properly at that time. However, as mentioned above, this report does not support the notion that specific increases in fines will achieve outcomes consistent with neighborhood wellness. As student and non-student attitudes and expectations about residential life in San Luis Obispo are so dichotomous at this time, this must be addressed systematically, rather than by attempting to deter specific behaviors. APPENDIX C: Full Survey Results Page 68 References City of San Luis Obispo. Council agenda report, 2013. K. Pearson. On the criterion that a given system of deviations from the probable in the case of a correlated system of variables is such that it can be reasonably supposed to have arisen from random sampling. Philosophical Magazine Series, 50:157–175, 1900. R Development Core Team. R: A Language and Environment for Statistical Computing. R Foun- dation for Statistical Computing, Vienna, Austria, 2011. ISBN 3-900051-07-0. SurveyMonkey Inc. Surveymonkey. http://www.surveymonkey.com, 2014. U.S. Census Bureau. Census 2010, 2010. APPENDIX C: Full Survey Results Page 69 APPENDIX D: Matrix of all action items Objective One: Actions Desired Outcomes Implementation Leads & Partners Timeline for Implementation Schedule regular neighborhood tours with city council, mayor, neighbors, Cal Poly and Cuesta leaders, etc. Allow neighbors to point out neighborhood issues Cal Poly Ongoing, began Summer of 2014 Investigate establishing S.N.A.P. Ride-Along program and promote current Police Ride Along program Increase the amount of support to assist with complaints and allow officers to do other police work City of San Luis Obispo Fall 2015 Explore the option of creating a noise ordinance in public spaces on streets and sidewalks for gatherings of more than 50 people by issuing citations or other alternative options Decrease number of noise complaints City of San Luis Obispo Spring 2016 Consider expanding tools to enforce ordinances for nuisance properties including, but not limited to, “tagging” properties that meet a definition of a public nuisance or unruly gatherings in terms of both property- maintenance concerns and behavior issues Hold repeat noise violators accountable City of San Luis Obispo Spring 2016 Evaluate policies so that new development or redevelopment does not unduly impact neighborhoods. Decrease properties that allow for high occupancy City of San Luis Obispo Fall 2016 Appendix D: Matrix of all action items Page 70 Objective Two: Actions Desired Outcomes Implementation Leads & Partners Timeline for Implementation Evaluate best practices and implement strategies to reduce the number of disruptions from parties and noise in neighborhoods (as referenced in Objective Three) Reduce noise disruptions Cal Poly and Cuesta College (programmatic) City of San Luis Obispo (enforcement) Fall 2015 Develop and implement a rental housing inspection program Insure that rental units comply with required minimum health and safety standards City of San Luis Obispo Fall 2016 Implement a range of strategies to change the relationship and culture between students and non-students in neighborhoods (no specific recommendations discerned from the survey results) Improve student and community relationships Cal Poly Associated Student, Inc. (ASI) and Associate Students for Cuesta College (ASCC) Spring 2016 Explore and implement strategies to address the concentration of bars in the downtown area and related safety issues. Consider using strategies identified in the Land Use and Circulation Element update to achieve this objective Address and decrease safety-related issues City of San Luis Obispo Ongoing per LUCE strategies Implement educational programs to increase the number of student-aged residents who bring in their trashcans on the same day the trash is picked up Increase the number of student-age residents to comply with the 24-hour ordinance City of San Luis Obispo Ongoing Continue to implement strategies to address homelessness in San Luis Obispo (particularly in the downtown area) A reduction in the impacts of homelessness on the community City of San Luis Obispo Ongoing Implement strategies to reduce traffic issues in neighborhoods. Consider using strategies identified in the Land Use and Circulation Element update to achieve this objective Reduce traffic-related issues in neighborhoods City of San Luis Obispo Ongoing Appendix D: Matrix of all action items Page 71 Objective Three: Actions Desired Outcomes Implementation Leads & Partners Timeline for Implementation Create and implement a transition to Off-Campus Living Education Program, to be shared with Cuesta College’s Student Life Office Set expectations and responsibilities for students living in neighborhoods in the City of San Luis Obispo Cal Poly Summer 2015 Work with the city to generate a neighborhood map of housing rental properties and provide outreach to student renters by funding welcome bags for neighbors to distribute to establish positive interactions Establish positive interaction with City Cal Poly ASI , ASCC, City of San Luis Obispo Spring 2016 Create a Renter/Rental Housing Inspection Program Rental properties that meet minimum health and safety standards Cal Poly, City of San Luis Obispo Spring 2016 Develop outreach and marketing efforts toward students Raise awareness of the impacts of noise on neighborhood Cal Poly Spring 2016 Implement a Party Registration Program. Develop a program to incentivize party registration that provides the opportunity for the San Luis Obispo Police Department to contact the party registrant and offer a 20- minute warning before dispatching S.N.A.P. or a police officer Fewer noise citations City of San Luis Obispo Spring 2016 Initiate Dialog Dinners or Block Parties for students and residents to talk about what they like most about their neighborhoods Create positive interactions between students and year- round residents Cal Poly ASI, ASCC Ongoing Promote the principles of the The Mustang Way in neighborhoods Enhance a positive culture of peer-to-peer accountability in neighborhoods Cal Poly ASI Ongoing Appendix D: Matrix of all action items Page 72 Continue to engage and communicate collaboratively among students, non-students and city groups Improve collaboration and understanding among students, non- students and city groups SCLC Ongoing Utilize various on-campus departments and offices that support living off-campus to support students, non- students and permanent residents living in neighborhoods. Educate students about university policies and ordinances, strengthen neighborhood relations by facilitating dialogs Cal Poly & Cuesta College Fall 2015 Develop proactive engagement of law and code enforcement with visits to properties of concern; “Knock and Talk”. Positive engagement with law enforcement and decrease repeat offending properties City of San Luis Obispo Ongoing Implement a Joint Letter Program. Police contact with students in off-campus housing generates letter signed by university, police and city that outlines expectations sent to resident and landlord Cal Poly Fall 2015 Objective Four: Actions Desired Outcomes Implementation Leads & Partners Timeline for Implementation City and Cal Poly officials to craft a Memorandum of Understanding agreement between the city and university regarding police operational protocol within a one- mile radius Allows for coordination of resources to quickly respond to community concerns Cal Poly, City of San Luis Obispo Fall 2015 Partner Cal Poly and Cuesta police officers with San Luis Obispo Neighborhood Officers to coordinate resources and achieve program goals To coordinate resources and obtain program goals City of San Luis Obispo Fall 2015 City should explore additional proactive educational opportunities with Cal Poly and Change student culture related to neighborhood SCLC Fall 2016, and with each annual report Appendix D: Matrix of all action items Page 73 Cuesta College to change the student culture related to neighborhood wellness wellness Implement a keg registration program A reduction in underage alcohol use and an accountability mechanism for persons who serve minors City of San Luis Obispo Fall 2016 Conduct an internal assessment of the San Luis Obispo Police Department staffing to prepare for growth within the city and on the Cal Poly campus to ensure staffing needs match the population Meet the needs of the community as population grows City of San Luis Obispo Spring 2016 Conduct an internal assessment of the University Police Department staffing to meet the growth on the Cal Poly campus Meet the needs of Cal Poly as student population grows Cal Poly Spring 2016 Explore the possibility of Cal Poly Police being able to issue City Municipal Administrative Citations To be able to patrol in neighborhoods adjacent to Cal Poly campus Addressed via MOU identified above Location of a university police substation within the new residence hall project to coordinate law enforcement problem-solving efforts Coordinate law enforcement outreach and problem solving efforts Cal Poly Fall 2018 Objective Five: Actions Desired Outcomes Implementation Leads & Partners Timeline for Implementation Create an annual communications plan containing neighborhood wellness messages and a process for communicating the information effectively to maximize resources Effectively inform the community on matters of neighborhood wellness City of San Luis Obispo Winter 2015 Appendix D: Matrix of all action items Page 74 Objective Six: Actions Desired Outcomes Implementation Leads & Partners Timeline for Implementation Re-invest in the Student- Community Liaison Committee Become the coordinating body responsible for monitoring the recommendations, once adopted by the city council, Cal Poly and Cuesta College SCLC Fall 2015, ongoing The Student-Community Liaison Committee should assess the effectiveness of each recommendation once they have been implemented Recommend the appropriate changes, and produce an annual report on the state of neighborhood wellness in the City of San Luis Obispo SCLC Ongoing Shift SCLC memberships SCLC memberships should be reevaluated to directly involve those individuals (by their position) most directly involved in neighborhood wellness SCLC Spring 2016 Host an annual town hall meeting Present their report to the community, receive feedback and suggestions from the broader San Luis Obispo community SCLC Spring 2016, ongoing Appendix D: Matrix of all action items Page 75 APPENDIX E: Post March 7 Recommendations Neighborhood Wellness/Community Civility Working Group Ideas to Investigate arranged by Objective *NOTE: These ideas were generated by the City of San Luis Obispo (e.g. public comment at March 17, 2015 City Council Meeting) and Cal Poly staff through a number of forums after the March 7, 2015 roof collapse on Hathway Street. These ideas were not discussed by the Neighborhood Wellness/Community Civility Effort working group and their inclusion in this report should not be considered an endorsement by the working group. Objective 1: Define short-term actions that could be implemented to enhance quality of life for all residents particularly associated in the timeframe around the opening of the Cal Poly and Cuesta College campuses at the beginning of the school year. 1 Develop smoother lines of communication between the city, Cal Poly and Cuesta both proactively and reactively. 2 Students need to be informed of the consequences of their actions off campus and perhaps have responses strengthened to moderate behavior. 3 Quicker administrative response is needed to violations of behavior off campus by the city, Cal Poly and Cuesta. Objective 2: Define Stakeholders’ Needs and Success 4 Create a tip line where anyone (students, neighbors, etc.) can report potential problems before they have negative impact on the community. Objective 3: Identify University/City Best Practices 5 Advance the effort to house Greek organizations on the Cal Poly campus. 6 Create a student ambassador program that has two components. The first component should be to promote positive relations in the community. The second component should be an anonymous social event attendee to report unsafe behavior to the appropriate authority. 7 Improve response time by SLOPD and UPD to reports of noise off campus. 8 Bring alternative social/entertainment opportunities on campus to reduce the reliance on off campus events for socialization. 9 Reach out to universities who consistently host regulated tailgate parties, with monitored alcohol distribution. Learn what works well for them and bring their best practices to Cal Poly tailgates. 10 Increase the methods to hold landlords accountable for the negative behavior of their tenants including court appearances by the landlord or denial of business license. 11 Suggest that landlords add clause in rental agreements that prevents any activity on roof. Appendix E: Post March 7 Recommendations Page 76 Neighborhood Wellness/Community Civility Working Group Ideas to Investigate arranged by Objective *NOTE: These ideas were generated by the City of San Luis Obispo (e.g. public comment at March 17, 2015 City Council Meeting) and Cal Poly staff through a number of forums after the March 7, 2015 roof collapse on Hathway Street. These ideas were not discussed by the Neighborhood Wellness/Community Civility Effort working group and their inclusion in this report should not be considered an endorsement by the working group. 12 Aggressively advance the Rental Inspection ordinance to identify unsafe and unhealthy properties. 13 Evaluate “Neighborhood Specialists” like in Davis (Maybe adjust hours/days of existing Neighborhood Specialists. 14 Continue to develop strategies that promote more diverse neighborhoods, including more owner-occupied and long-term rentals (ie workers and family rentals, not short term academic year rentals) 15 SLOPD and UPD should collaborate on methods to deter large crowds from migrating from area to area. 16 Implement programs that create peer to peer pressure, that help students own their actions and accept responsibility for behavior that does not promote neighborhood wellness. Objective 4: Review Enforcement Best Practices 17 Consider the size and scope of a party to help determine what safety and hazard city ordinances can be created/enforced? Perhaps double or triple fines during peak hours or holidays where large parties/events are expected. 18 Limit the number of student rental properties to one per street. 19 Create and enforce a 10:00 pm noise curfew with escalating noise fines by the hour. 20 More visible UPD presence on campus and in the residential neighborhoods immediately surrounding campus (an MOU is currently being finalized to allow UPD to issue municipal citations off campus). 21 Issue a citation to the leadership figure of the organization responsible for hosting an out- of-control party. Consider exploring ways to hold the national organization responsible as well. 22 Consider installing more security cameras to effectively monitor activity. 23 Create a staff position to investigate potential dangerous student activity before events take place. 24 Enforce limits on the size of parties at residential addresses. 25 Create a culture change regarding informants. Students offer information to a point, but stop divulging information for fear of implicating themselves. Re-work current policy to ensure informants will not be reprimanded to encourage future sharing. 26 Citations should be issued to those students who participated in negative events. 27 City approval should be required for individuals or organizations hosting a party over a Appendix E: Post March 7 Recommendations Page 77 Neighborhood Wellness/Community Civility Working Group Ideas to Investigate arranged by Objective *NOTE: These ideas were generated by the City of San Luis Obispo (e.g. public comment at March 17, 2015 City Council Meeting) and Cal Poly staff through a number of forums after the March 7, 2015 roof collapse on Hathway Street. These ideas were not discussed by the Neighborhood Wellness/Community Civility Effort working group and their inclusion in this report should not be considered an endorsement by the working group. certain number of people. 28 Red tag ordinance for houses that have unruly gatherings/noise citations should be implemented and last longer than the academic year. 29 Find a way to hold property managers or management companies accountable for the negative behavior at properties they manage. 30 Serious academic consequences up to suspension and expulsion should be on the table for Students who engage in activities that do not promote neighborhood wellness. 31 Immediately suspend or permanently ban fraternities who allow in any way illegal activities to happen via their instigation: rapes, underage drinking, hazing deaths, racist displays, unruly gatherings. Second chances seem to mean “go ahead” to this crowd. 32 Parental notification should be explored for off campus behavior. 33 Higher fines, double fines, longer fines, fines able to be raised at certain time of day. Objective 5: Engage Stakeholders: Review Current Educational And Information Efforts 34 Require students to complete an alcohol/safety education program before being allowed rush for a Greek organization (we should also consider limiting Greek organization recruitment to the first quarter of attendance). 35 Monitor Yik Yak and other social mediums used by our student population as a resource to inform us of potential dangerous situations. 36 SLOPD should consider utilizing social media scanning software to be more aware of activities planned off campus. 37 The city should inform the landlord every time the police are called to a rental property, even if no violation is found. 38 Enhance education on the dangers of large crowds: students need to learn this is as bad as drinking too much, nonconsensual sex and other immature or inappropriate or illegal behaviors. 39 Evaluate systems & structures in dorms to prevent mass exodus to mega social gathering and complement protocols to inform authorities (student affairs UPD SLOPD) of eminent threat of unruly gathering (mega social gathering). 40 Targeted patrolling by city and university police. Wider area for UPD patrols. Objective 6: Prepare for Sustained Engagement to Achieve Desired Vision and Goal 41 None. Appendix E: Post March 7 Recommendations Page 78 MAINTAINING BALANCED NEIGHBORHOODS A Research Paper presented to the San Luis Obispo Civility W orking Group on Different Approaches to Students Living in Established Residential Areas July 18, 2014 APPENDIX F: Maintaining Balanced Neighborhoods Page 79 I . . APPENDIX F: Maintaining Balanced Neighborhoods Page 80 ""' CITY OF S.flll LUIS OBISPO Civilit y W orking Group The City of San Luis Obispo Neighborhood Wellness/Community Civility Effort is a working group comprised of City residents and representatives of Cal Poly State University (Cal Poly), Cuesta College and the City of San Luis Obispo (City). The goal of the working group is to enhance the quality of life for all residents, with particular emphasis on building positive relations between residential and student-aged neighbors through a cultural shift in social behavior. This goal is to be reached by identifying the needs of those involved and the short- term actions, long-term best practices and engagement efforts required by the City and schools to successfully meet those needs. Neighborhood Wellness/Community Civility Effort Cal Pol y President City Council Cuesta College President CUESTA 11LtJ COLLEGE ...- - ,•._.._,...,,..»..p. ublic lnput----lllllliiiiii Mission: Rf!s Mr.h, ill ntffy and implement Cal ..,...,..i--..;;::;r;;...., _..Recommend"'"•'"""""-''"'""""'"'"''"'.,...,_..,"",.a. Poly, Council, and Cvl!staJtrategies to l.'nh.m[ethequality of life for all residents with an emphasis on builtUngposltive relations between resldentiilland student-aced neighbors through COmmliltlllt'( De opment Deparl nt foWe DrD tl li'NI"I PubUcWor De:::: nl t1t Cal Poly l'rflld«llf'• v M.m.: grr omcr Cal Poly-City- Cuesta Working Group 7 ( LICOifii• ( NTI (I)iMIJ• Vir.ePfl.'SIJ:lNII Studuttufe l Smd""\' S•I'II M & qd .......,Hp A.!.todf{fd Slli OO"" PrM.Idt"nt acullurill!.hiltiu '------------------;r"' social behaviors Public / . _/\_\ Neighborhood Services Team Mission: EKChange .jei wJ -,; jl1 c.WHI c Y Neighborhood CM'M <i!.I YdMU C<Jifloty!>twh•JJl'> Cl f'oJyA I C.lll'olyHnu< "i Group\ Rfowdi' •Tf Information and Ideas to Implement nel&hborhood 1fllj21.Jl APPENDIX F: Maintaining Balanced Neighborhoods Page 81 CITY OF S.fill LUIS OBISPO FROM: Katie Lichtig, City Manager, City of San Luis Obispo Prepared By: James David, Principal Analyst Lisa Letteriello, Administration Intern SUBJECT: MAINTAINING BALANCED NEIGHBORHOODS PURPOSE Review current local town-gown neighborhood issues and provide alternative practices in other communities that face similar student housing challenges in residential areas. DISCUSSION Situation The City of San Luis Obispo (City) is in close proximity to two colleges; Cuesta College and Cal Poly. Cuesta College is a commuter school without campus housing, and Cal Poly does not have sufficient on-campus housing for all enrolled students (there are plans to create more housing opportunities on-campus in the next five years). Furthermore, college students often prefer to live off-campus in their junior and senior years. These factors mean students seek housing in the City limits, and the most predominant housing type in the City is low-density single-family housing in established neighborhoods. A number of issues have been reported over the years related to students living in low-density residential neighborhoods: 1. Students tend to live in certain areas close to campus, which affects neighborhood diversity. High concentrations of student renters living in neighborhoods compounds and intensifies issues like partying, noise and parking. Renter-occupancy estimates for census tracts immediately adjacent to Cal Poly range from 59 to 95 percent renters: Selected Housing Characteristics from U.S. Census 1 CHARACTERISTIC CENSUS TRACT 109.01 CENSUS TRACT 109.02 CENSUS TRACT 112 TOTAL {ALL 3 TRACTS) CITYWIDE Total Housing Units 1,032 1,561 3,033 5,626 20,553 Single-Family Residences 10% 40% 62% 46% 54% Units Built 1950 to 1979 53% 64% 62% 61% 48% Owner-occupied Units 5% 13% 41% 26% 38% Renter-occupied Units 95% 87% 59% 74% 62% 1 Estimates do not include on-campus housing units, which are classified as "group quarters" by the U.S. Census. Source: 2008-12 American Community Survey, 2010 U.S. Census APPENDIX F: Maintaining Balanced Neighborhoods Page 82 CITY OF SHU LUIS OBISPO Reference Map of Census Tracts near Cal Poly 2. Rental costs are high, which drives more students (smaller incomes) to live together in one single family home. Most single-family homes are not designed for four to five adults, especially in terms of bathroom facilities and parking. 3. The City's code enforcement data shows a correlation between high rental areas and reported violations of municipal codes. Some repeated reported violations include: a. Noise, public drunkenness, vandalism and crime b. Property maintenance issues c. Parking 4. Local housing costs are inflated because four to five students can and will pay more for rental housing than the majority of the local workforce, especially those workers in industries with lower wages. This causes many workers to commute, which affects infrastructure (roads), environment (emissions) and society (less owner- occupancy/pride of ownership). These issues are common in many town-gown communities when large student populations move . in to residential neighborhoods; sometimes referred to as "studentification". Studentification is a term coined by Dr. Darren Smith (2002) and is defined as the social and environmental changes caused by a very large number of students living in particular areas of a APPENDIX F: Maintaining Balanced Neighborhoods Page 83 CITY OF S.Hn LUIS OBISPO town or city. It is not necessarily students living in the community, but instead the substitution of a local community by a student community. 1 The City desires to avoid "studentification" in its low-density residential neighborhoods. The following sections identify ideas for potential solutions -including best management practices from nationwide research- to be considered by the Civility Working Group. Potential Solutions Two main focus areas should be (1) increasing neighborhood diversity and (2) enhancing affordable housing options. 1. Increasing Neighborhood Diversity Diversifying neighborhoods means creating a healthy balance of renters and owner-occupants, as well as a mix of resident types (families, students, couples, singles, etc.). Within the context of student housing, limiting concentration of student rentals increases neighborhood diversity. A. Consider a Neighborhood Stabilization Program (NSP). The U.S. Department of Housing and Urban Development, and many other communities facing foreclosure and abandonment issues, instituted an NSP to help troubled neighborhoods rebound. 2 Using a revolving NSP fund, abandoned and foreclosed homes were purchased and then resold at a discounted price to homebuyers in need of assistance. The same philosophy could be implemented in residential neighborhoods to create more opportunities for owner-occupied housing units. Potential NSP elements may include: a. Establish a revolving fund to be used exclusively to purchase single-family homes within targeted neighborhoods (such as Alta Vista and Monterey Heights) as they become available on the open market. b. Resell all homes purchased with the revolving fund within a reasonable time to likely owner-occupants; university staff, faculty or other workforce buyers. c. Evaluate legally permissible mechanisms to perpetuate owner-occupancy, such as a homeowners association (HOA), that are consistent with fair housing provisions of State and Federal laws. Developing a HOA for NSP homes is preferable because the HOA can impose conditions, covenants and agreements that require owner-occupancy of the primary residence for a minimum length of time. d. Proceeds from all home sales would go to replenish the revolving fund. e. Maintain "right of first refusal" granting the NSP the right to re-purchase the home when it is offered for sale. f. The NSP could be established on a limited-term basis, or terminated when owner-occupancy rates for single-family units within targeted neighborhoods reach a certain level that could be seen as self-sustaining. 1 Town and Gown Glossary. http://www.towngownworld.com/towngownglossary.html 2 http: //portal.hud.gov/hudportai/HUD?sr c=/program offices/comm plannlng/communitydevelopment/programs/neighborhoodspg. APPENDIX F: Maintaining Balanced Neighborhoods Page 84 CITY OF S.flnLUIS OBISPO This alternative has complicated legal issues surrounding real property rights, equal protection, and privacy that will require more research if the Civility W orking Group supports further development of a NSP. B. Look for opportunities to create faculty and staff housing in student areas. The College of San Mateo, California, has an award winning 44-unit rental housing development for faculty and staff (College Vista), which offers a first-class living environment with rents at half the market average.3 A local example is the 69-unit Bella Montana workforce housing project located in a neighborhood that is impacted with student rentals immediately adjacent to Cal Poly campus. The ground sublease has a ranking priority hierarchy that encourages purchase by Cal Poly faculty and staff, with a back-up market priority for public education, public agency, other CSU employees, and the general public. In all, there are 24 priority rankings in the sublease with newly recruited Cal Poly faculty receiving the highest priority and the general public receiving the lowest. Bella Montana is different from most condominiums in that the structures are owned by the buyers, while Cal Poly remains the owner of the ground upon which the structure sits and has greater control over the conditions of sale of the condos. C. Evaluate strengthening occupancy restrictions to avoid single-family residential overcrowding. The City of Fort Collins, home to Colorado State University, restricts occupancy in all residential dwelling units (single-family, duplex, and multifamily) to one family and not more than one additional person; or two adults and their dependents, and not more than one additional person, or up to four unrelated persons in a dwelling unit located in an apartment complex containing units which were approved to house four unrelated persons.4 The City of San Luis Obispo's Zoning Regulations prohibit six or more adult occupants in the low-density residential zone without a High Occupancy Use Permit. D. Develop a rental inspection program that checks occupancy. The City of Bloomington, home to Indiana University Bloomington, implemented a Rental Occupancy Program that requires rental property inspection every three to five years to validate current occupancy permits. Occupancy permits allow up to three unrelated adults in single- family zoning districts, and up to five in multi-family zoning districts. 5 The City of Santa Cruz, California adopted a 2010 ordinance that requires all owners of one or more residential rental dwelling units to register with the city and participate in an annual inspection. The Santa Cruz program aims to address unpermitted dwelling units and the renting of spaces not intended for habitation, as well as substandard, overcrowded, unsanitary and unsafe housing conditions that render a housing _unit unfit or unsafe for occupancy.6 The City of San Luis Obispo is currently developing a multifamily rental inspection program to be presented to the public and City Council in late 2014. '.h ttp://www.smccd .edy/accounis/smccd/department s/faclllt les/BestAmerlca nllvlngAwa rd.shtml. 'http://www.fcgov.com/neighborhoodservices/occupancy. php 'http://www.ltgau.org/userAies/flles/CityBrochure-Bioomi ngton.pdf 6 Santa Cruz Residential Rental Inspection Program. http:l!www.cityofsantacruz.com/index.aspx?page=1536. APPENDIX F: Maintaining Balanced Neighborhoods Page 85 CITY OF S.fin LUIS OBISPO E. Work with common interest developments on restrictive leases. In California, courts have allowed homeowners associations to limit or ban rentals in private condominium projects or planned developments. Restrictions against leasing in a common interest development must be shown to be reasonable in order to be enforceable per California Civil Code Sections 711 and 1354. In the case City of Oceanside v. McKenna (1989), the Oceanside court found that restrictions on a publicly subsidized condominium project to require owner-occupancy and forbid the leasing of units was valid. The justification offered by the City and its Community Development Commission was found reasonable since prohibiting leasing would foster the redevelopment goals of providing a stabilized community of owner-occupied units for low and moderate income persons.7 F. Create more on-campus housing. Giving students more opportunities to live on-campus may reduce concentration of students living in nearby low-density residential neighborhoods. Cal Poly and the City have adopted policies that support student housing on-campus, and Cal Poly is planning to build a new 1475-bed campus housing facility soon. Other universities require all freshmen to live on-campus, and some also require that freshmen leave their cars at home the first year. In addition to providing new campus housing, Cal Poly could formally adopt a goal to house a certain percentage of students on campus b y a specified date. 2. Enhancing Affordable Housing Options Creating affordable housing is a local, regional and national objective. Within the context of student housing, creating affordable options means offering more housing types with different cost profiles so that students may avoid overcrowding in single-family residences. A. Create partnerships to achieve common affordable housing goals. Northeastern University, Massachusetts, provides a good example of this approach in its Davenport Commons. The project consists of 125 units of housing for students and staff, 60 affordable owner-occupied townhouses, and 2,100 square feet of retail space. 8 It was a complex project, involving many stakeholders and negotiations including a community benefits package of affordable housing, helping homeowners start a condominium association and providing both technical assistance and education for first-time homebuyers. B. Continue to distribute Good Neighbor guides and update off-campus housing outreach materials. The University of Virginia 9 and the City of Fort Collins10 have developed guides that include tips for finding affordable off-campus housing, advice about the financial responsibilities of living on their own, and behavior expected of a good neighbor and community member. Cal Poly, Cuesta College and the City should update their off-campus housing guides to include affordable housing options in the region. The 7 The Case for Rental Restrictions. http://www.hoa-iaw.com/publicalions/case--rental-restridions.shtml 'http://www.dhkinc.com/Housing/affordable/9703.asp • http://www.itgau.org/userfiles/files/off grounds guide.pdf 10 http://www.fcgov.com/nelghborhoodservlces/pdf/lthandbook.pdf?20081224 APPENDIX F: Maintaining Balanced Neighborhoods Page 86 CITY OF SHU LUIS OBISPO guides should also list reasons why overcrowding in low-density residential housing can adversely affect health and safety of tenants, impact available parking, arid contribute to noise and privacy conflicts. Additional Resources The following four resources come from other town-gown communities that have formed public-private task forces with a similar mission to the Civility W orking Group. Each document contains recommended actions to address issues that often arise from off-campus student living in residential neighborhoods. 1. Central Austin Community Development Corporation. 2005. What Other College Communities Have Done: Examples of Regulatory Actions to Preserve the Single-Family, Residential Character of a Campus Neighborhood. http://centralaustincdc.org/fair affordable housing/west urbana na ccupancy.pdf 2. Rutgers University. 2013. Task Force for Off Campus Issues and Concerns: Final Report and Recommendations. http://studentconduct.rutgers.edu/files/documents/OffCampusTas kForceReport.pdf 3. St. Paul P lanning Commission. May 2012. Student Housing Zoning Study: Report and Recommendations. http://www.stpaul.gov/DocumentCenter/Home/View/20436 4. Temple University. 2012. Final Report of the Community and Student Off Campus Issues and Concerns Task Force. http://w ww.temple.edu/studentaffairs/deanofstudents/documents/StudentComm unityOff CampuslssuesTaskForceFina1ReportforW ebsiteNov2012.pdf The remaining four resources listed below are academic studies and white papers on the issues of studentification and town-gown collaborations. 5. Smith, Darren P. 2005. Studentification: the gentrification factory? http://southwarknotes.files.wordpress.com/2012/03/studentification-darren-smith.pdf 6. Smith, Darren P. 2008. The Politics of Studentification and (Un)balanced Urban Populations: Lessons for Gentrification and Sustainable Communities? http://usj.sagepub.com/content/45/12/2541.full.pdf+html 7. U.K. National HMO Lobby. 2008. Balanced Communities & Studentification: Problems and Solutions. http://www.itgau.org/userfiles/files/Nationai%20HM0%20Lobby.pdf 8. Lincoln Institute of Land Policy. 2009. Town-Gown Collaboration in Land Use and Development. http://community-wealth.org/ pdfs/news/recent-articles/11-09/report- sungu-eryilmaz.pdf APPENDIX F: Maintaining Balanced Neighborhoods Page 87 Neighborhood Wellness/Community Civility Effort, Final Report | San Luis Obispo, CA Page 28 - Enhancing the quality of life for all residents - 2024 NOISE IN REVIEW SCLC – January 2025 1993 SNAP created – partnership b/t ASI and SLOPD 1990 Poly Royal riot 2004 Safety Enhancement Zones adopted (Mardi Gras) 2010 Noise ordinance amendment - fines increased, property owner fines added, 9 month “no warning” list created 2010 Social Host ordinance adopted 2010 Unruly Gathering ordinance adopted 2010 Safety Enhancement Zones amended - Halloween & St. Patrick's Day added 2011 Neighborhood Wellness - Major City Goal 2012 Neighborhood Services Specialists - neighborhood code enforcement 2013 Neighborhood Wellness/Community Civility Working group formed 2013 Neighborhood Officer Program 2013 Improvements made to Clean-Up Week: “couch burning is arson” campaign 2013 Neighborhood Wellness - Major City Goal 2013 Safety Enhancement Zones amended – Start of School added Historical Timeline 2015 Civility Report Completed & Presented 2015 CPPD and SLOPD MOU signed granting CP admin citation authority 1 mile off campus 2015 Unruly Gathering ordinance amended 2015 Neighborhood Wellness - OIO 2016 RHIP Launched (repealed 2017) 2017 Party Registration Pilot Program 2018 Party Registration made permanent 2019 Lowest number of NSPY complaints (since data collection started) 2020 Then, the pandemic. Boooooooooooo. 2020 Pandemic Response – COVID SEZ adopted, public health citations, no DACs, no party reg 2021 COVID SEZ ended on July 1, 2021 2024 SEZ amendments adopted in Jan. for St. Patrick’s Day and Halloween Timeline Continued Cal Poly – Off Campus Programs Coordinator position, eliminated in 2018 pandemic, restored in 2023 as Off Campus Housing Coordinator Cal Poly utilizing Code of Conduct to address off-campus criminal incidents SLO Days presentation opportunities granted to City staff to share safety, crime prevention and behavior expectations with all incoming students Communication plans implemented for each academic year to help guide the streams of information on Safety Enhancement Zones (SEZ), crime prevention, blight and Clean Up/Move Out Week Focused presentations to ASI, Greek organizations and Athletics on crime prevention, SEZs and party registration Educated Renter Program – coordinated by CP Off Campus Coordinator Cal Poly completed yakʔitʸutʸu, bringing the on-campus housed students to 8,800 (24/25) Risk Management training – all FSL students required to complete Partnership, Programs & Outreach 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2508 2930 3025 2745 3123 2630 2750 2862 2896 2848 2584 2238 NSPY 1999-2010 2508 2930 3025 2745 3123 2630 2750 2862 2896 2848 2584 2238 2013 1644 1729 1841 1779 1571 1483 1439 1228 1518 1417 1409 1408 NSPY 1999-2023 Year City Population Cal Poly Enrollment Housed on Campus % Housed on Campus 1990 41,958*17,756 2,795 16% 2000 44,174 16,877 2,816 17% 2010 45,119 18,360 6,395 35% 2019 21,242 7,839 37% 2020 47,063 22,287 4,468**20% 2024 22,842 8,800 38% Partnership Programs & Outreach **Covid 19 Pandemic *www.census.gov 2024 NSPY by Month 115 142 129 103 156 141 45 57 141 199 134 60 16 15 27 17 35 17 0 3 11 19 11 9 20 27 22 22 25 25 10 15 50 71 34 15 0 50 100 150 200 250 NSPY 2024 NSPY Calls Citation DAC Month NSPY Citation DAC January 115 16 20 February 142 15 27 March 129 27 22 April 103 17 22 May 156 35 25 June 141 17 25 July 45 0 10 August 57 3 15 September 141 11 50 October 199 19 71 November 134 11 34 December 60 9 15 Year to Year Comparison *Pandemic Response – no DACs b/t April 2020 and July 2021, no party reg Year NSPY Citation DAC 2014 1841 549 253 2015 1779 448 235 2016 1571 472 223 2017 1483 456 209 2018 1439 363 204 2019 1228 376 149 2020*1518 96 337 2021*1417 146 143 2022 1409 144 153 2023 1408 205 194 2024 1422 180 336 Party Registration 2024 January 1 – December 31, 2024 YEAR SUBMITTED APPROVED DENIED*WARNING CALL CITATION 2017 35 24 11 5 0 2018 115 99 27 9 1 2019 339 242 91 38 3 2020**36 33 6 1 0 2021**257 169 88 23 4 2022 460 332 119 34 14 2023 480 339 141 49 5 2024 442 304 138 51 7 *Reasons for Denial: premised properties, late applications, known satellite house, ineligible dates, property not in SLO City, applicant not a resident of the property, location discovered to be hosting a live band **Party Reg suspended during COVID Safety Enhancement Zone 373 From:Carol Florence <cmf@oasisassoc.com> Sent:Tuesday, July 29, 2025 3:52 PM To:Tway, Timothea (Timmi) Cc:Emily Ewer Subject:Monday, 28 July 2025 Conversation Follow-up Follow Up Flag:Follow up Flag Status:Completed Madame Director! I do appreciate that you take time for us and for your candid responses. In receipt of your email this morning regarding Parker Street. Will review, coordinate with staff, and continue to keep you apprised of our progress, but I am admittedly very concerne d about the process, thus far, and our client’s reaction. Regarding the balance of our conversation, I wanted to recap our perspective for you. Your “homework” is noted and appreciate, in advance, your response. Avila Ranch  Targeting resubmittal at end of week – 01 August 2025. Intend to upload to the portal, resubmit paper copies, as required, and schedule a meeting with Callie and John to walkthrough/review the submittal package and response to comments. Delta Chi  Requested a “seat at the table” at meetings between Cal Poly Fraternity & Sorority Life staff and City staff, as the desire is to be part of the solution. o You will check the possibility for inclusion and advise.  CMF discussed the strategy of providing City Council with applicant crafted COAs for members to consider and, ultimately, approve as an amendment to the fraternity’s ex. CUP, as part of the appeal. o You responded that staff prepares their analysis based on the information provided in the initial appeal, although if additional information was sent on a timely basis to staff, it may be included. You were going to ponder the opportunity to address additional applicant correspondence. o At the end of the day, I was hoping for a more collaborative interaction with staff, especially since this has been a perennial town and gown community challenge but now affecting solely our client, plus two additional houses.  The Grand Jury’s Round & Round with Town & Gown will be discussed during a City Council hearing in September. Really unfortunate timing, I’m afraid.  CMF expressed concern that the PC’s lack of support to amend an existing CUP would translate into a lack of support for any new CUP. There is little confidence or evidence to indicate that a new CUP would result in a different outcome. More commentary than a request, so accepting any/all thoughts from you. The Sub  CMF and Timmi discussed the potential to provide a more formal/specific record of the possible variances and development flexibility that could be provided to accommodate redevelopment of the property. 374 o This may be documented through a pre-application meeting and review that provide a more specific and formal record to potential buyers/ developers. You were to ponder this option and possible alternatives and advise, accordingly. East Airport Annexation Improvements v. AMERCO RE/U-Haul Building Permit(s) Issuance  East Airport is now connected to City water.  You will contact staff (i.e., CBO, Utilities, + Fire) and advise them to meet with us to provide a project update and resolve “wet water” items to enable issuance of the two (2) U-Haul building permits. I will be responsible to coordinate schedules for that important meeting. o FYI, the applicant has some typical administrative items to coordinate with the CBO/Building Department, too. Believe that’s all for now. Look forward to collaborating and reaching consensus with you, et al. Thanks, again. As always, C.M. Florence, AICP Principal Planner OASIS ASSOCIATES, INC. 3427 Miguelito Court San Luis Obispo, CA 93401 P: 805.541.4509 I D: 805.548.1561 I M: 805.459.9972 www.oasisassoc.com