HomeMy WebLinkAboutItem 6f - Community Partnership Agreements with ECOSLO and SLOCC Item 6f
Department: Administration
Cost Center: 1005
For Agenda of: 9/15/2026
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Robert Hill, Sustainability and Natural Resources Official
Chris Read, Sustainability Manager
SUBJECT: COMMUNITY PARTNERSHIP AGREEMENTS WITH (1) THE
ENVIRONMENTAL CENTER OF SAN LUIS OBISPO AND (2) THE SAN
LUIS OBISPO CLIMATE COALITION
RECOMMENDATION
1. Approve a Community Partnership Agreement with The Environmental Center of San
Luis Obispo; and
2. Approve a Community Partnership Agreement with The San Luis Obispo Climate
Coalition; and
3. Authorize the City Manager to sign the Community Partnership Agreements in a final
form satisfactory to the City Attorney.
POLICY CONTEXT
Community Partnership Policy
The City Council set forth a policy for Community Partnerships by Resolution No. 8862
(1998 Series) on October 20, 1998 (Attachment A ; the “Policy”), with the stated goal to
“encourage partnerships with non-profit organizations for the mutual benefit of both the
City and the organizations.” The Policy includes the following relevant components:
A list of issues that the City should evaluate when considering a community partner
are found under the “Eligible Programs, Projects, and Activities” header of the
Policy. This Council Agenda Report provides an analysis of these evaluative
criteria under the “Proposed Community Partnership Agreements” header, below:
o The level of public benefit offered by the partnership;
o The extent to which such a partnership will help advance existing City goals;
o Whether or not the partnership will help meet a currently unmet community
need;
o The potential success and cost-effectiveness of the proposed partnership
strategy; and
o Whether or not the City is the appropriate public agency partner (or if
another agency would be more appropriate).
A description of partner eligibility is found under the “Eligible Community Partners”
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header of the Policy. This section of the Policy directs the City to form community
partnerships only with entities that can demonstrate good organization and
stability. Non-profits should have a board of directors, and, if funding is involved,
must be qualified under Section 501(c)3 of the Internal Revenue Code.
The mandatory requirements of a Community Partnership Agreement are
articulated in the “Community Partnership Agreement” header of the Policy. A
summary of these requirements includes:
o A formal agreement between the City and the partner(s);
o Agreement about the City’s responsibilities and the Partner’s
responsibilities;
o Agreement about the level of in-kind (e.g., labor and materials) and direct
financial support each party brings to the partnership; and
o City Council approval in instances where City funding is to be provided.
The range and type of City support is articulated in the “Level and Type of City
Support” header of the Policy. This section of the Policy notes that community
partnership types may vary widely and that while it is expected that the City and
the partners each contribute half the cost of the project, the ratio can vary based
on project type and value to the community, the resources available to the partner,
and the level of interest in the City. The Policy also notes that “in-kind” support
shall be counted in assessing the total contributions of each party to the
partnership. The Policy goes on to note that o nce agreement is reached on the
levels of contribution by the parties, it will be documented in the partnership
agreement.
Project Related Policy
The Community Partnership Agreements proposed in this Council Agenda Report support
implementation of Climate Action Plan action Leadership 3.1.A, which directs staff to,
“Continue to support and empower community collaboration for climate action” (CAP
Page 18). In addition, the City’s 2025-27 Financial Plan features a Major City Goal work
plan for Open Space, Climate Action, and Resilience, including section 4 , “Protect,
sustain and advance open space and natural and historic resources” with sub-section 4.d
being “Plant at least 125 native trees in Open Space through partnerships in furtherance
of the ‘10 Tall’ goal.”
DISCUSSION
Background
The City of San Luis Obispo benefits from long-standing public-private partnerships with
both the Environmental Center of San Obispo (ECOSLO) and the San Luis Obispo
Climate Coalition (SLOCC) as follows:
The City has partnered with ECOSLO for nearly 30 years on volunteer tree planting
initiatives, the SLO Green Business Network, and numerous planning, land
restoration, land stewardship, and environmental education efforts. Under the
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proposed Community Partnership Agreement, ECOSLO would assemble and
manage volunteer hours to provide substantial “in-kind” match for the partners’
tree planting efforts.
The City has partnered with SLOCC for nearly 10 years on community
engagement and education on wide-ranging topics related to renewable energy,
electric vehicles, and home electrification. Under the proposed Community
Partnership Agreement, SLOCC would assemble and manage volunteer hours, as
well as College Corps Fellows, to provide substantial “in-kind” match for the
partners’ community engagement and education efforts.
Procurement Approach to Community Partner Services
As described in the City’s Purchasing Policy, Municipal Code Section 3.24.060 dictates
that certain acquisitions can be purchased from a single “sole source” without engaging in
standard bidding procedures under certain circumstances, including when the item(s) to be
purchased can be obtained from only one vendor or supplier.
The City has previously made funding commitments to both organizations. For Fiscal Year
2026-27, the City budgeted $42,991 for ECOSLO and $10,000 for SLOCC (as described
in additional detail, below). These amounts reflect ongoing budgeted commitments. Staff
have provided budgeted funds in previous fiscal years via “sole source” exemptions to the
City’s standard procurement process based on each organization’s unique ability to
provide “in-kind” volunteer support to the projects. However, given the recurring nature of
these projects, staff recommend that these long-standing relationships be formalized via a
Community Partnership Agreement approved by Council. This would allow for the City to
issue a Purchase Order for the contemplated work without depending on ongoing staff-
level “sole source” exemptions.
Proposed Community Partnership Agreements
The Community Partnership Agreements provided in this report allow for Council’s review
and approval that the required elements of a community partnership, per the 1998 policy,
are in place and that, if approved, the community partners can receive payment for their
budgeted allocations without depending on a staff-level “sole source” exemption to the
standard procurement process. The proposed Community Partnership Agreements are
provided as Attachment B (ECOSLO) and Attachment D (SLOCC).1
The proposed agreements include terms of three years allowing for continuity of the
relationship. The scopes of the collaborative projects for the first year of each agreement
are included as Attachment C for ECOSLO and Attachment E for SLOCC. Should ongoing
financial contributions be approved in subsequent budget years, staff would collaborate
with the partners on scopes of work, and upon concurrence, would issue Purchase Orders
1 On February 3, 2026, Council approved a Community Partnership Agreement with SLOCC for purposes
of implementing the mobile and manufacture home electrification project contemplated in the TECH Quick
Start Grant. The draft SLOCC Community Partnership Agreement included in this report is an entirely
separate agreement from the one previously executed between the City and SLOCC.
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for that work on an annual basis, or as needed.
As mentioned above, the 1998 Community Partnership policy includes five issues that the
City should evaluate when considering a community partner. Consistency with these
criteria is articulated for each proposed Community Partnership Agreement as follows:
ECOSLO
The level of public benefit offered by the partnership. The partnership would
allow for continued substantial progress towards the City’s adopted goal of
planting 10,000 new trees by 2035. As a core part of the partnership, ECOSLO
works with City staff to identify the planting locations and planting species. The
benefits of collaborating with a community partner that coordinates volunteer work
to plan the right trees in the right places are numerous (e.g. habitat, clean air,
carbon sequestration, shading and cooling, and beautification) and there would be
fewer plantings without the partnership.
The extent to which such a partnership will help advance existing City goals.
The partnership would exist in direct furtherance of the City ’s adopted goal of
10,000 new trees by 2035, which is an identified action in the Climate Action Plan
and current 2025-27 Major City Goal for Open Space, Climate Action, and
Resilience.
Whether or not the partnership will help meet a currently unmet community
need. City staff do not have the capacity to orchestrate the volunteer tree planting
efforts at the same scale or frequency as ECOSLO, nor does staff have the same
level of volunteer relationships in this topical area, which would lead to fewer new
trees in empty tree wells, public right of ways, and open spaces. The partnership
allows the City to meet these currently unmet needs.
The potential success and cost-effectiveness of the proposed partnership
strategy. Under the proposed Community Partnership Agreement, City funds
would be used to support staff time and tree planting materials; labor to complete
the tree plantings come almost entirely from volunteers, making the program highly
cost effective and multiplying the value of the City’s investment. These efforts also
include ongoing maintenance for the first years following a tree’s installation.
Whether or not the City is the appropriate public agency partner (or if another
agency would be more appropriate). The proposed Community Partnership
Agreement anticipates activities that occur in the City of San Luis Obispo and in
the case of tree plantings, occur on City right-of-way, public properties, and open
spaces. As such, the City is the appropriate public age ncy partner.
SLOCC
The level of public benefit offered by the partnership. The partnership would
allow for continued community outreach and education events hosted by the SLO
Climate Coalition in support of connecting community members with clean energy
and clean transportation information and regional incentives and rebates.
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The extent to which such a partnership will help advance existing City goals.
The partnership would exist in direct furtherance of the City ’s adopted Climate
Action Plan goal of carbon neutrality by 2035.
Whether or not the partnership will help meet a currently unmet community
need. Community outreach is expensive and time intensive. The community
partnership allows the City to fulfill unmet community education needs through
climate action informational booth s and tabling at community events and the
hosting of events exclusively focused on these topics.
The potential success and cost-effectiveness of the proposed partnership
strategy. Under the proposed Community Partnership Agreement, City funds
would be used to support SLOCC staff time, facility fees, and event materials; the
majority of labor used to host and attend events would come from community
volunteers and College Corps Fellows, making the program highly cost effective
and multiplying the value of the City’s investment.
Whether or not the City is the appropriate public agency partner (or if another
agency would be more appropriate). The proposed Community Partnership
Agreement anticipates activities that directly support the City’s Climate Action Plan
and as such the City is the appropriate public agency partner.
Current Funding Requests
The Community Partnership Agreement provides for a relationship between a community
partner and the City wherein each partner brings resources to a task that is in furtherance
of a City goal. As previously mentioned, the two agreements presented in this report
include commitments from community partners to conduct tasks critical to achieving City
goals that includes assembling and managing volunteers to create substantial additional
capacity. The City’s commitments to these agreements are to provide staff collaboration
and to provide financial resources. Attachment C provides ECOSLO’s 2026-27 funding
request of $42,991, which includes tasks for tree planting, maintenance, and volunteer
management, as well as customary reporting and coordination with City staff. This scope
is supported by both the Office of Sustainability and Natural Resourc es program budget
and the Tourism and Business Improvement Board (TBID). Attachment E provides
SLOCC’s 2026-27 funding request of $10,000, which includes tasks to conduct
community education events in San Luis Obispo.
Previous Council or Advisory Body Action
December 2022 - Council adopted the Climate Action Plan 2023-27 Work
Program, which includes direction to work with community organizations on plan
implementation.
October 1998 – Council approved the Community Partnership Agreement policy
via Resolution No. 8862 (1998 Series) (Attachment A).
Public Engagement
The Climate Action Plan action item and Major City Goal strategy to collaborate with
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community partners to achieve plan implementation is reflective of extensive public
engagement during the Climate Action Plan and 2025-27 Financial Plan processes. Any
member of the public may put forward either written or verbal comments to the City
Council pertaining to this agenda item.
CONCURRENCE
Staff from ECOSLO and SLOCC concur with the recommendations in this report.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in
this report, because the action does not constitute a “Project” under CEQA Guidelines
Sec. 15378.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2026-27
Funding Identified: Yes
Fiscal Analysis:
Funding Sources
Total
Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund (ECOSLO) $20,000 $20,000 - -
General Fund (SLOCC) $10,000 $10,000 - -
State
Federal
Fees
Tourism and Business
Improvement District
(ECOSLO)
$22,991 $22,991 - -
Total $52,991 $52,991 N/A N/A
The Office of Sustainability and Natural Resources 2026-27 annual budget includes the
$30,000 identified for payment to the community partners as described above. In addition,
the Tourism and Business Improvement District will provide $22,991 for the “Keys for
Trees” portion of the ECOSLO scope of work. Staff’s recommendation does not require
new allocations beyond what is already in the current fiscal year’s budget.
ALTERNATIVES
1. Council could request changes to either or both Community Partnership
Agreements or associated scopes of work. Should Council provide this feedback,
staff requests that proposed amendments be specific and that staff be directed to
return at a time certain.
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Item 6f
2. Council could deny the recommendation to approve the Community Partnership
Agreements or associated scopes of work. If Council provides this direction, staff
request clarification on whether Council would prefer staff to pursue the work through
the standard purchasing process, or to cease work on the proposed scopes.
ATTACHMENTS
A - Community Partnership and Foundation Policy and Resolution No. 8862 (1998 Series)
B - Draft ECOSLO Community Partnership Agreement
C - ECOSLO 2026-27 Annual Work Proposal
D - Draft SLOCC Community Partnership Agreement
E - SLOCC 2026-27 Annual Work Proposal
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council o,zo_
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H
CITY OF SAN LUIS OBISPO
FROM: Ken Hampian,Assistant City Administrative Officerl
Prepared By: Wendy George,Assistant to the City Administrative Officer tr
Paul LeSage,Parks and Recreation Director a
SUBJECT: COMMUNITY PARTNERSHIP AND FOUNDATION POLICY
CAO RECOMMENDATION
1) Adopt a resolution approving a Community Partnership and Foundation Policy.
2) Adopt a resolution endorsing a Community Recreation and Parks Foundation, subject to
receipt of its 501(c) non-profit status, the formation of a board of directors and approval of
proposed by-laws.
DISCUSSION
Background
During the goal setting process for the 1997-99 Financial Plan, the Council created a goal to
encourage partnerships with non-profit organizations for the mutual benefit of both the City and
the organizations." In considering this goal, the Council recognized that the possibilities for such
partnerships and foundations are wide-ranging and could also create competition with other local
non-profit agencies. Therefore, staff was directed to develop procedures for establishing them in a
well-defined, logical way, based on a full understanding of the implications involved. In order to
fulfill this direction, staff surveyed a number of other public agencies and gathered information
about the types of partnerships and level of governmental support involved. .
The results of this survey were presented to the City Council at its January 13, 1998, meeting.
Following a discussion of the information provided, the City Council directed staff to develop a
community partnership policy which addresses establishing partnerships for specific City-related
projects and the formation of a Parks and Recreation Foundation. Staff was asked to include the
following areas in the policy:
Guidelines for the level of"seed"money to be provided to a partner.
Guidelines for the level of"in-kind" support to be provided to a partner.
The type of formal agreement which must be developed with a partner.
Requirements which a partner must meet to prevent the City from assuming additional liability.
Methods of publicizing the City's interest in developing community partnerships.
The level of direct City involvement with a City-endorsed foundation.
Parameters for a City-endorsed foundation which would prevent it from competing with other
non-profit organizations.
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Council Agenda Report-Community Partnership and Foundation Policy
Page 2
Community Partnerships
The proposed Community Partnership and Foundation Policy (Attachment 1) is divided into two
sections. The first addresses partnerships and the second addresses City-endorsed foundations. In
developing the section on partnerships, it became quickly apparent that it would be difficult to
create hard and fast rules relating to the types of programs, projects and activities that would be
appropriate for partnerships. Instead, the policy sets forth evaluation criteria, such as the level of
public benefit offered by the partnership, the extent to which a partnership will help advance
existing City goals and the cost-effectiveness of the partnership. These criteria can then be used on
a case-by-case basis to evaluate the appropriateness of a given partnership.
The policy also directs the City to form community partnerships only with entities that can
demonstrate good organization and stability. Non-profits should have a board of directors, and, if
funding is involved, must be qualified under Section 501(c) of the Internal Revenue Code. To
assure that both parties in the partnership understand their responsibilities and any financial
arrangements, the policy requires that a formal agreement be drawn up. If significant funding or
significant in-kind support is involved, the agreement will be approved by the City Council.
Otherwise, the City Administrative Officer may provide approval. The agreement will also protect
the City from liability by providing indemnification and requiring the partner to be properly
insured.
Similar to the issue of trying to succinctly define appropriate types of partnerships, it was difficult
for staff to provide specific parameters on the level or type of City support, given the variety of
possibilities. However, the policy does provide a general guideline that it is reasonable to expect
the City and the partner(s) to share the cost equally. It finther states that this ratio could vary
depending on the cost of the program/project, the resources of the partner(s) and the degree of
interest on the part of the City. The policy also assures that the potential impact on other existing
City services and priorities will be considered when determining the level of the City's in-kind
commitment.
In order for partnerships to become one of the City's standard problem-solving tools, we propose to
send copies of the approved policy to all non-profit organizations within the City. Staff will also
consider and, when appropriate, recommend partnerships as a way of completing City programs,
projects and activities that would otherwise lack sufficient funding for completion. The community
will also be encouraged to consider partnerships when advocating to the City for the initiation of
new programs or projects. (For example,as part of the bi-annual goal setting process.)
City-Endorsed Foundations
The second section of the policy addresses what we are now calling "City-endorsed foundations".
Attachment 1). We believe this is a more appropriate description than the term "City foundation",
which was used during earlier discussions of this issue. These are foundations that are not formed
directly by the City, but ones whose efforts the City sanctions; and for which the City may provide
limited formation assistance, such as reviewing proposed by-laws to assure their compatibility with
City interests. Prior to the City offering such recognition, the proposed foundation will be
evaluated to assure that it will not compete for resources that are currently supporting other non-
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Council Agenda Report-Community Partnership and Foundation Policy
Page 3
profit activities in the community. Endorsed foundations must be qualified under Section 501(c) of
the Internal Revenue Code and have by-laws that clearly state their purposes. The policy requires
formal action by the City Council to affect endorsement.
The purpose of a City-endorsed foundation is to assist members of the community in raising funds
for a particular program area that is of benefit to the City. Funds may be used for the construction
or improvement of facilities, purchases of equipment, development of innovative programs and
scholarships or other forms of financial assistance. Funds may be granted by the foundation to the
City or to other community organizations that provide services or opportunities within the
foundation's program area.
The policy provides very specific restrictions on fundraising, which must be followed by any
foundation wishing City endorsement. They shall not:
Accept funds that simply redistribute existing community resources.
Compete against other local non-profit organizations for funds that they have formerly received.
Undertake a general fundraising campaign. All fundraising must be directed toward a specific
purpose.
Allocate funds other than to the specific stated purpose of the fundraising.
Proposed San Luis Obispo Community Recreation and Parks Foundation
Staff recommends that the City Council endorse the formation of a Community Recreation and
Parks Foundation that will benefit all of the organizations that provide leisure services.
As defined in the organization's proposed by-laws,the Foundation would:
Assist members of the community in raising funds for construction of new recreation facilities,
improvements of existing facilities, purchase of equipment, development of innovative
recreation programs and scholarships.
Obtain grants from other non-profit foundations.
The proposed Community Recreation and Parks foundation will meet the guidelines of the Council
relating to City-endorsed foundations. A set of bylaws (Attachment 3)has already been developed.
Once a conditional endorsement is received from the City, a board of directors will be formed,
based on the by-laws, and the organization will apply for its 501(c)non-profit status.
The Foundation will be careful not to undertake any activity that is contrary to the goals and
purposes of the various organizations that provide recreation and park services within the San Luis
Obispo community. To ensure this,the board will appoint ex-officio advisory board members from
these organizations. The Foundation will not accept funding that merely redistributes existing
community resources, nor will it undertake a general fundraising campaign. Funds raised will be
used only for the specific activity for which they are intended.
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Council Agenda Report-Community Partnership and Foundation Policy
Page 4
Because of the community nature of this Foundation, all local recreation and park agencies can
become active partners under its umbrella This can lead to other successful partnerships similar to
the Santa Rosa Skate Park and the Mayor's Youth Task Force.
It is likely that a small amount of staff time will be needed initially to assist with the organization of
the Foundation. That time commitment will decrease as the Foundation board of directors becomes
active. Many local citizens are already aware of the proposed Foundation and have expressed an
interest in serving on the board.
CONCURRENCES
The Parks and Recreation Commission endorses the formation of a Community Recreation and
Parks Foundation.
The San Luis Obispo YMCA concurs with the formation of a Community Recreation and Parks
Foundation,with the understanding that they will become an active partner in it.
The Field Users Task Force has also been apprised of the Community Recreation and Parks
Foundation and has expressed its support.
FISCAL IMPACT
There is no fiscal impact to the City created by the establishment of a Community Partnership and
Foundation Policy. Implementation of the policy has the potential to provide considerable outside
financial support or cost savings to the City, but will also require the potential investment of funds
and manpower on the part of the City. The net fiscal impact to the City will be determined on a
case-by-case basis.
Attachments
1 -Resolution approving the Community Partnership and Foundation Policy
2 -Resolution approving the City Endorsement of a Parks and Recreation Foundation
3 -Community Recreation and Parks Foundation By-Laws
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Attachement 1
city of San lulS OBISPO community
pantnEnship and foundation policy
Purpose. There are many programs, projects and activities which are of interest to the
City and the community,but cannot be addressed directly due to limitations on the City's
human or financial resources. However, in keeping with the City's tradition of citizen
involvement, City resources can be used in partnership with others to create opportunities
for otherwise unfeasible projects or programs. The City encourages the formation of such
community partnerships whenever possible. Under certain limited conditions the City
will also consider endorsing the establishment of a foundation to encourage public
contributions and grant funding for specific purposes that affect City programs. Both
partnerships and foundations can be methods for the public to become more involved in
creating the quality of life that is so special to the residents.
A few examples of some successful City partnerships are:
Performing Arts Center
DARE Program
Prado Day Center
Santa Rosa Park roller hockey rink
STAR At-Risk Program
Creek Stewardship Program
I. COMMUNITY PARTNERSHIPS
Eligible Programs, Projects and Activities. On occasion, the City may propose a
partnership with another community organization. More often, however, partnerships
with the City are proposed by community organizations wishing.to initiate or enhance
certain programs, projects or activities of special interest to them. In judging whether or
not to participate in such partnerships,the City will consider such things as:
The level of public benefit offered by the partnership;
The extent to which such a partnership will help advance existing City goals;
Whether or not the partnership will help meet a currently unmet community need;
The potential success and cost-effectiveness of the proposed partnership strategy;
Whether or not the City is the appropriate public agency partner(or if another agency
would be more appropriate).
Eligible Community Partners. The City shall only form community partnerships with
entities that can demonstrate good organization and stability throughout the term of the
partnership. Non-profit organizations should have a board of directors and, if funding is
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to be received from the City, must be qualified under Section 501(c) of the Internal
Revenue Code. If no funding is to be received from the City, official non-profit status is
not required.
Community Partnership Agreement. All community partnerships require a formal
agreement between the City and the partner(s). The agreement shall clearly define the
purpose of the partnership, the City's responsibilities, the partner(s)' responsibilities, the
level of in-kind (e.g., labor and materials) and direct financial support the City shall
contribute, the level of in-kind or financial support the partner(s) shall contribute, any
reporting responsibilities the partner(s) shall have and any other operational details
relevant to the purpose of the partnership. The City's standard contract agreement format
shall be used to document the partnership. If City funding, or significant in-kind support
is to be provided, or the purposes of the partnership could have major community impact,
the partnership agreement shall be approved by the City Council. Other agreements may
generally be approved by the City Administrative Officer.
Level and Type of City Support. Because there is such a diversity in the nature of
potential partnerships, it is difficult to establish rigid parameters for an appropriate level
of City support. As a general guideline, it is reasonable to expect the City and the
partner(s) shall each contribute half the cost toward a community partnership. However,
this ratio could vary depending upon the program/project cost, resources of the partner(s)
and level of interest on the part of the City. In-kind contributions shall be counted, as
well as actual cash, in calculating the total contribution of the parties. Once agreement is
reached on the levels of contribution by the parties, it will be documented in the
partnership agreement. The level of in-kind support to be committed from the City,
particularly the amount of staff support, shall be determined based on work load
considerations and the potential impact on other existing City services and priorities. In
particular, before the commitment of financial or in-kind support which cannot be easily
accommodated within existing departmental budgets, the availability of additional
funding must be determined.
Examples:
The City and the Central Coast Women's League form a partnership to enhance the
existing skate park The total cost of the enhancements is anticipated to be $40,000.
Each party commits to contributing $20,000 either in cash or in a combination of "in-
kind"services, e.g. volunteer or staff labor, and cash.
The City and Friends of Las Casas de Adobe (FOCA)form a partnership to rehabilitate
the three City-owned adobes. The total cost of the project is anticipated $1.2 million.
The parties agree that the City will provide $25,000 in "seed money"from the General
Fund to allow FOCA to perform initial studies and establish fundraising mechanisms. In
addition the City agrees to provide certain assistance, such as tree trimming, and to
approve other sources offunding such as the Community Development Block Grant. The
City's funding commitment is documented in the partnership agreement. The Friends of
Las Casas de Adobe are responsible for the remainingfunding.
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Organizations which are formally approved partners of the City may be eligible for
certain benefits which are not normally made available to other groups. For example, use
of City equipment, such as the trolley or portable toilets, may be approved on a case-by-
case basis for official City partners.
Indemnification and Liability Insurance. Any partner(s) shall agree to indemnify the
City against all claims or actual liability arising out of the partnership. The City's
standard indemnification language shall be included in the partnership agreement. Any
partner(s) shall provide proof of insurance in accordance with the City's standard
Insurance Requirements for Contractors. Exceptions to the insurance requirements shall
be approved by the Risk Manager.
Promotion of Community Partnership Opportunities. Partnerships have become a
part of the City's standard set of problem solving tools, and this formalized policy shall
be made available to non-profit organizations within the community. In addition to being
receptive to partnerships proposed by such organizations, staff shall also consider, and
when appropriate recommend,partnerships as a way of completing City programs,
projects and activities that otherwise lack sufficient funding. The community will also be
encouraged to suggest potential partnership strategies when advocating to the City
Council for the initiation of new programs,projects, and activities(i.e. during the bi-
annual goal setting process).
II. CITY-ENDORSED FOUNDATIONS
Formation of Community Foundations. The formation of community foundations has
become a way of tapping into new resources to support programs, projects, and activities
that benefit the public. While the City will not directly form such a foundation, under
certain conditions the City might endorse and assist in such efforts. In addition to
assuring public benefit, one key condition prior to endorsement or assistance is that the
proposed foundation is not being formed to compete for resources presently supporting
other non-profit activities in the community. Endorsement shall be by the City Council,
and forms of assistance provided by City staff shall be advisory only, such as reviewing
proposed bylaws to assure compatibility with City conditions and interests.
Purposes of a City-Endorsed Foundation. A City-endorsed foundation's purpose shall
be to assist members of the community in raising funds for a particular program area that
is of benefit to the City, for example recreation and parks. Funds may be used for the
construction of new facilities, improvements of existing facilities, purchase of equipment,
development of innovative programs or providing scholarships or financial assistance to
program participants. Funds may be granted by the foundation to City departments or
programs, as well as to other organizations within the community which provide services
or opportunities within the given program area.
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The Endorsement Process. Endorsement of a local foundation shall be given by the
City Council through the adoption of a resolution. In order to consider the
appropriateness of an endorsement,the following will be considered:
Non-profit status. The foundation must be qualified under section 501(c) of the
Internal Revenue Code.
By-laws. A City-endorsed Foundation shall have formal by-laws which clearly state
the purpose of the foundation and provide operational directives which assure that the
foundation will satisfactorily meet the conditions of this policy.
Board of Directors. City employees shall not serve on the board of directors of a
City-endorsed foundation. However, as appropriate, City employees may serve in an
advisory capacity to the board of directors.
Fiscal Provisions.
A City-endorsed foundation shall not accept fimds that simply redistribute
existing community resources.
A City-endorsed foundation shall avoid competing against other local non-
profit organizations for funds that have typically gone to these other
community organizations.
A City-endorsed foundation shall not undertake a general fundraising
campaign. All fundraising shall be directed toward a particular defined
purpose. A City-endorsed foundations primary source of fimds shall be
through the solicitation of grants, donations and bequests and the conducting
of special fundraising events for a particular purpose.
A City-endorsed foundation shall allocate all funds raised to the particular
program,activity or facility stated to be the purpose for the fundraising.
4
S-/oPage 96 of 145
RESOLUTION NO. 8862 (1998 Series)
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN LUIS OBISPO
APPROVING A COMMUNITY PARTNERSHIP AND FOUNDATION POLICY
WHEREAS, there are many programs, projects and activities which are of interest to the
City and the community, but cannot be addressed directly due to limitations on the City's human
or financial resources; and
WHEREAS, the City of San Luis Obispo has a tradition of citizen involvement in its
programs, projects and activities; and
WHEREAS, City resources can be used in partnership with others to create opportunities
for otherwise unfeasible projects or programs; and
WHEREAS, under certain limited conditions the City and community can also benefit
from the establishment of a foundation to encourage public contributions and grant funding for
specific purposes that affect City programs.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo
as follows:
The City of San Luis Obispo Community Partnership and Foundation Policy found in
Attachment 1 is hereby approved.
Upon motion ofCouncil Member Williams , seconded by vice Mayor Romero ,
and on the following roll call vote:
AYES: Council Members Schwartz, Romero, Williams, Mayor Settle
NOES: None
ABSENT: Council Member Roalman
the foregoing resolution was adopted this 2 n day of nr rnh,, '1998.
YAao
Mayor Allen Se e
R8862Page 97 of 145
Resolution No. 8862 (1998 Series)
Page 2
APPROVED AS TO FORM:
Page 98 of 145
COMMUNITY PARTNERSHIP AGREEMENT
BETWEEN THE CITY OF SAN LUIS OBISPO AND
THE ENVIRONMENTAL CENTER OF SAN LUIS OBISPO
This COMMUNITY PARTNERSHIP AGREEMENT, hereinafter referred to as the
Agreement, is made and entered into in the City of San Luis Obispo on _______ by and between
the CITY OF SAN LUIS OBISPO, a municipal corporation (hereinafter referred to as “CITY”), and
the ENVIRONMENTAL CENTER OF SAN LUIS OBISPO, a California non-profit organization
(hereinafter referred to as “ECOCLO”). The CITY and ECOSLO are individually referred to as a
“party” or collectively as the “parties”.
WITNESSETH:
WHEREAS, the CITY and ECOSLO have a long-standing public / private partnership
stretching over thirty years where the two entities have engaged in mutually beneficial community
projects including environmental education efforts, land and stream restoration and clean-up
projects; green business programming; volunteer tree planting and stewardship; public
engagement and community awareness, all in a manner beneficial for one another’s projects an
initiatives; and
WHEREAS, CITY’s 2025-27 Financial Plan feature a Major City Goal work plan for Open
Space, Climate Action, and Resilience, including section 4 “Protect, sustain and advance open
space and natural and historic resources” with sub-section 4.d being most pertinent “Plant at least
125 native trees in Open Space through partnerships in furtherance of the "10 Tall" goal”; and
WHEREAS, ECOSLO has set forth a request for CITY for funding an ongoing and
currently active volunteer tree planting program, and CITY has solicited a proposal from ECOSLO
for its services in this overseeing and administering the tree planting program; and
WHEREAS, the CITY desires to maintain it long-standing, mutually beneficial relationship
between the CITY and ECOSLO to advance climate action, climate adaptation, urban forestry,
and open space stewardship goals; and
WHEREAS, the CITY has determined that partnerships with community organizations to
provide shared services to the community are of great benefit and ECOSLO has expressed a
willingness to continue these shared services, in partnership and in cooperation with CITY; and
WHEREAS, ECOSLO is a 501(c)3 non-profit organization and is uniquely qualified to provide
the services contemplated under this Agreement due to its more than 40 years of experience
delivering environmentally beneficial projects in San Luis Obispo.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1. TERM. The duration of this Agreement shall be for a period of approximately three (3) years,
commencing on July 1, 2026 and continuing to June 30, 2029 (the “Term”), which may be
extended upon the mutual written agreement of the parties.
2. FINANCIAL MANAGEMENT. Initially, the CITY and ECOSLO intend to engage in certain
activities relating to tree planting and maintenance and volunteer management, and in
Page 99 of 145
connection therewith the parties intend to implement those projects in accordance with the
financial terms outlined in Section 2.1, below.
2.1 PAYMENT TO ECOSLO. The CITY shall provide funding to ECOSLO for certain known
project efforts, described below:
A. CITY has requested ECOSLO’s services for tree planting, maintenance, and
volunteer management at various CITY properties. CITY shall issue a Purchase
Order (the “City Purchase Order”) in the amount of $42,991 pursuant to ECOSLO’s
proposal and scope of work, which shall be incorporated into the City Purchase
Order. CITY shall remit payment to ECOSLO on a reimbursable basis upon receipt
of quarterly invoices from ECOSLO in accordance with the City Purchase Order.
The City Purchase Order shall be subject to the mutual approval of CITY and
ECOSLO.
3. ROLES AND RESPONSIBILITIES. The CITY’s identified community partner liaison may
authorize minor modifications from time to time within the scope of their financial and/or
operational authority, to the Roles and Responsibilities as they may deem necessary or
appropriate to the partnership between the CITY and ECOSLO. Any material amendment or
modifications to the Roles and Responsibilities shall be upon mutual written consent of both
parties, in accordance with paragraph 6, below.
A. SCOPE OF SERVICES
i. Both parties agree to collaborate on the land conservation and land restoration
projects identified at paragraph 2.1, above.
ii. Both parties will consider prospective additional project opportunities as they
arise during the Term of this Agreement. Any additional project opportunities
that CITY and ECOSLO elect to pursue together under this Agreement shall
be subject to available funding and staff resources of each of the parties and
would be facilitated and administered through an appropriate contractual
agreement or purchasing method. Through this Agreement, it is CITY’s
express intent to identify ECOSLO as a preferred partner and vendor for
project activities as described herein.
iii. CITY and ECOSLO staff will meet and coordinate project administration and
implementation on a quarterly or as-needed basis.
B. CITY OBLIGATIONS
i. CITY will be available for quarterly reoccurring meetings, or as needed, with
ECOSLO during the Term.
ii. CITY shall remit approved payments to ECOSLO as outlined and in
accordance with the City Purchase Order described above.
iii. CITY shall provide administrative support for its own project management and
reporting.
iv. CITY shall coordinate timing and access to CITY’s properties where tree
planting and maintenance will occur.
v. CITY will coordinate with ECOSLO on any press releases, media, or public
communications related to the Scope of Services.
C. ECOSLO OBLIGATIONS
i. ECOSLO will be available for quarterly reoccurring meetings, or as needed,
with CITY during the Term.
ii. ECOSLO will dutifully carry out the Scope of Services.
Page 100 of 145
iii. ECOSLO shall assemble and manage volunteers to complete work
contemplated in the Scope of Services.
iv. ECOSLO shall submit requests for payment or periodic invoices to CITY as
outlined and in accordance with the City Purchase Order described above.
v. ECOSLO shall provide CITY with a semi-annual report documenting project
planning and implementation activity, including summary success metrics, and
any observations or lessons learned.
vi. ECOSLO shall provide notification of timing and access to CITY’s properties,
and CITY shall provide its concurrence as to where tree planting will occur.
vii. ECOSLO shall ensure that all volunteers have completed a volunteer waiver
form and ECOSLO shall coordinate with CITY’s Volunteer Coordinator as
needed and appropriate
4. COMPLETE AGREEMENT. This written Agreement, including all writings specifically
incorporated herein by reference, shall constitute the complete agreement between the
parties hereto. No oral agreement, understanding or representation not reduced to writing and
specifically incorporated herein shall be of any force or effect, nor shall any such oral
agreement, understanding or representation be binding upon the parties hereto.
5. AGREEMENT TERMINATION. Either party may terminate the Agreement for convenience
provided that 30 days written notice is given. The Agreement may be terminated by either
party for cause, provided that written notice has been given in the manner specified herein
stating the reasons for the intended termination and providing the other party at least 10 days
to cure any alleged breach. If the party receiving notice fails or refuses to cure the alleged
breach within 10 days, or to make substantial progress toward cure to the satisfaction of the
party demanding cure, this Agreement may be terminated 10 days after receipt of the notice
as specified herein.
6. AGREEMENT AMENDMENTS. Except as otherwise stated in Section 3 of this Agreement,
any amendment, modification or variation from the terms of this Agreement shall be presented
in writing by CITY and / or ECOSLO and shall be effective only upon final written approval by
an authorized representative of each of the parties.
7. INSURANCE AND LIABILITY
A. Each party to this Agreement shall make the other party, its officers, agents,
employees and volunteers as separately additionally insured through a CG 20 26 or
equivalent, blanket endorsement or section of the policy no later than October 1 of
each year. Each party agrees to provide commercial general liability insurance with
coverage at least as broad as Insurance Services Office form CG 00-01, in an amount
not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket
contractual liability.
B. Each party agrees to provide a minimum liability and property damage insurance
coverage of one million dollars ($1,000,000).
C. Each party shall maintain worker’s compensation insurance at a level that is consistent
with state law requirements.
8. HOLD HARMLESS AND INDEMNIFICATION
A. CITY agrees to defend, indemnify, protect and hold ECOSLO and its agents, officers
and employees harmless from and against any and all claims asserted or liability
established for damages or injuries to any person or property, including injury to
Page 101 of 145
ECOSLO’s employees, agents, officers or volunteers, which arise from or are
connected with or are caused or claimed to be caused by the acts or omissions of the
CITY, and its agents, officers, employees or volunteers, in performing its
responsibilities hereunder, and all expenses of investigating and defending against
same; provided, however, that the CITY duty to indemnify and hold harmless shall not
include any claims or liability arising from the negligence or willful misconduct of
ECOSLO, its agents, officers, employees or volunteers.
B. ECOSLO agrees to defend, indemnify, protect and hold the CITY and its agents,
officers and employees harmless from and against any and all claims asserted or
liability established for damages or injuries to any person or property, including injury
to the CITY employees, agents, officers or volunteers, which arise from or are
connected with or are caused or claimed to be caused by the acts or omissions of
ECOSLO, and its agents, officers, employees or volunteers, in performing its
responsibilities hereunder, and all expenses of investigating and defending against
same; provided, however, that ECOSLO’s duty to indemnify and hold harmless shall
not include any claims or liability arising from the negligence or willful misconduct of
the CITY, its agents, officers, employees or volunteers
9. NOTICE. All written notices to the parties hereto shall be sent by USPS Mail, postage prepaid
by registered or certified mail addressed as follows:
CITY: City Manager
City of San Luis Obispo
990 Palm St.
San Luis Obispo, CA 93401
ECOSLO: Executive Director
Environmental Center of San Luis Obispo
1012 Pacific Street, Suite B-1
San Luis Obispo, CA 93401
Notices given pursuant to this section shall be deemed effective five (5) calendar days after
deposit with USPS Mail. Either party may change its address for notices from time to time by
giving written notice of such change in accordance with this section.
11. AUTHORITY TO EXECUTE AGREEMENT. Both CITY and ECOSLO do covenant that each
individual executing this Agreement on behalf of each party is a person duly authorized and
empowered to execute agreements for their party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
the day and year first above written.
Page 102 of 145
ATTEST: CITY OF SAN LUIS OBISPO:
________________________________ ________________________________
Teresa Purrington Erica Stewart
City Clerk Mayor
APPROVED AS TO FORM: ENVIRONMENTAL CENTER OF SAN LUIS
OBISPO:
________________________________
J. Christine Dietrick Kendra Paulding
City Attorney Executive Director
Page 103 of 145
Page 104 of 145
August 21, 2026
Chris Read
Sustainability Manager
Office of Sustainability and Natural Resources
City of San Luis Obispo
990 Palm St.
San Luis Obispo, CA 93401
cread@slocity.org
Re: Funding request for 2026-27 budget cycle
Dear Chris,
Thank you for the ongoing partnership with SLO Climate Coalition in our shared goals to create a
climate-resilient San Luis Obispo. We are proud of the many accomplishments we have been part of
together over the last several years as we work toward the City’s Climate Action Plan goals,
particularly within the Pillars of Clean Energy Systems, Green Buildings, Connected Community,
Circular Economy, and Natural Solutions.
In fiscal year 2025-26, SLO Climate Coalition significantly expanded our direct community
engagement and climate resilience programming throughout our region.
From July 1, 2025 through June 30, 2026, we conducted:
● 28 tabling events, resulting in 1,203 direct community interactions
● 11 resiliency workshops, engaging 64 community members
● 6 climate action presentations, reaching 235 participants
● 4 canvassing events, resulting in 356 community interactions
This work was made possible through partnerships and collaboration with organizations including the
City of San Luis Obispo, Cal Poly, College Corps, Promotores, Repair Café, ECOSLO, Sierra Club,
Ecologistics, Diversity Coalition, Citizens’ Climate Education, Mujeres de Acción, and many others
working toward a healthier and more resilient Central Coast.
Page 105 of 145
Our Home Energy Advising program has also continued to grow, connecting a growing number of San
Luis Obispo households with home electrification upgrades, rebates, and incentives. We are also
underway on the Home Energy Advising Service Delivery Expansion, a joint venture with the City of
San Luis Obispo and CAPSLO funded through the TECH Clean California Quickstart Grant, extending
our Home Energy Advising services to manufactured housing communities in the City for the first
time.
And on April 18, 2026, we hosted our second SLO Ear thFest at Santa Rosa Park — bringing together
an estimated 2,000 attendees for a celebration of local climate solutions, resilience, and community
action. In alignment with our sustainability values, the event operated with zero plastic bottles and
zero diesel or propane generators on site.
Now, in the tumultuous climate of 2026, local leadership and local partnerships matter more than
ever. As federal climate progress continues to face uncertainty, our community’s ability to stay
focused on practical, local solutions is critical. Partnerships with the City of San Luis Obispo and other
climate allies help ensure that this work continues to move forward in meaningful and measurable
ways.
We recognize that there are many needs competing for City funds, and we are deeply appreciative of
the City’s continued investment in SLO Climate Coalition’s work. In past years, City funding has been
tied to signature activations such as EarthFest and National Drive Electric Month; since neither is part
of our FY 2026-27 programming, we are proposing instead to direct the City’s support to our core
community outreach campaign — the tabling, canvassing, and resiliency workshop programming that
forms the backbone of our year-round engagement work.
We are requesting $10,000 from the City of San Luis Obispo to fully fund coordinator staff time,
printed materials, and event logistics for the following FY 2026-27 outreach campaign:
Activity FY 2026-27 Target
Community tabling events at farmers’ markets, Cal Poly campus
events, community fairs, etc. 10 events
Neighborhood canvassing campaigns (direct door-to-door outreach
in target neighborhoods) 4 events
EV showcases and Ride & Drive events 6 events
Page 106 of 145
Total City of SLO request: $10,000 — fully funding coordinator staff time, printed outreach materials,
and event/venue logistics for this campaign.
Expense City of SLO
Staff time $8,000
Printing/outreach materials $1,250
Event/venue logistics (tabling fees, venue rentals, etc.) $750
At the close of FY 2026-27, we will report back to the City with the final tally of events held and
community members reached through this specific campaign — giving the City a clear, direct line
between its $10,000 investment and the outcomes delivered.
Thank you for your continued commitment to climate leadership and community resilience. We look
forward to many more shared successes.
Best,
Laura Albers, M.P.A.
Executive Director
SLO Climate Coalition
laura@sloclimatecoalition.org
805.550.4222
Page 107 of 145
Page 108 of 145
COMMUNITY PARTNERSHIP AGREEMENT
BETWEEN THE CITY OF SAN LUIS OBISPO AND
THE SAN LUIS OBISPO CLIMATE COALITION
This COMMUNITY PARTNERSHIP AGREEMENT, hereinafter referred to as the
Agreement, is made and entered into in the City of San Luis Obispo on _______ by and between
the CITY OF SAN LUIS OBISPO, a municipal corporation (hereinafter referred to as “CITY”), and
THE SAN LUIS OBISPO CLIMATE COALITION, a California non-profit organization (hereinafter
referred to as “SLOCC”). The CITY and SLOCC are individually referred to as a “party” or
collectively as the “parties”.
WITNESSETH:
WHEREAS, the CITY and SLOCC have a long-standing public / private partnership where
the two entities have engaged in mutually beneficial community projects; and
WHEREAS, CITY’s Climate Action Plan action Leadership 3.1.A directs staff to, “Continue
to support and empower community collaboration for climate action.”; and
WHEREAS, SLOCC has set forth a request for CITY for funding ongoing Climate Action
Plan implementation and community education initiatives, and CITY has solicited a proposal from
SLOCC for services related to this work; and
WHEREAS, the CITY desires to maintain its long-standing, mutually beneficial
relationship between the CITY and SLOCC to advance climate action and climate adaptation
goals; and
WHEREAS, the CITY has determined that partnerships with community organizations to
provide shared services to the community are of great benefit and SLOCC has expressed a
willingness to continue these shared services, in partnership and in cooperation with CITY; and
WHEREAS, SLOCC is a 501(c)3 non-profit organization and is uniquely qualified to provide
the services contemplated under this Agreement.
NOW THEREFORE, in consideration of their mutual promises, obligations and covenants
hereinafter contained, the parties hereto agree as follows:
1. TERM. The duration of this Agreement shall be for a period of approximately three (3) years,
commencing on January 1, 2026 and continuing to June 30, 2029 (the “Term”), which may
be extended upon the mutual written agreement of the parties.
2. FINANCIAL MANAGEMENT. Initially, the CITY and SLOCC intend to engage in certain
activities relating to community education and in connection therewith the parties intend to
implement those projects in accordance with the financial terms outlined in Section 2.1, below.
2.1 PAYMENT TO SLOCC. The CITY shall provide funding to SLOCC for certain known
project efforts, described below:
A. CITY has requested SLOCC’s services for community education. CITY shall issue
a Purchase Order (the “City Purchase Order”) in the amount of $10,000 pursuant
to SLOCC’s proposal and scope of work, which shall be incorporated into the City
Purchase Order. CITY shall remit payment to SLOCC on a reimbursable basis
Page 109 of 145
upon receipt of quarterly invoices from SLOCC in accordance with the City
Purchase Order. The City Purchase Order shall be subject to the mutual approval
of CITY and SLOCC.
3. ROLES AND RESPONSIBILITIES. The CITY’s identified community partner liaison may
authorize minor modifications from time to time within the scope of their financial and/or
operational authority, to the Roles and Responsibilities as they may deem necessary or
appropriate to the partnership between the CITY and SLOCC. Any material amendment or
modifications to the Roles and Responsibilities shall be upon mutual written consent of both
parties, in accordance with paragraph 6, below.
A. SCOPE OF SERVICES
i. Both parties agree to collaborate on Climate Action Plan implementation and
community education efforts identified at paragraph 2.1, above.
ii. Both parties will consider prospective additional project opportunities as they
arise during the Term of this Agreement. Any additional project opportunities
that CITY and SLOCC elect to pursue together under this Agreement shall be
subject to available funding and staff resources of each of the parties and
would be facilitated and administered through an appropriate contractual
agreement or purchasing method.Through this Agreement, it is CITY’s express
intent to identify SLOCC as a preferred partner and vendor for activities as
described herein.
iii. CITY and SLOCC staff will meet and coordinate project administration and
implementation on a quarterly or as-needed basis.
B. CITY OBLIGATIONS
i. CITY will be available for quarterly reoccurring meetings, or as needed, with
SLOCC during the Term.
ii. CITY shall remit approved payments to SLOCC as outlined and in accordance
with the City Purchase Order described above.
iii. CITY shall provide administrative support for its own project management and
reporting.
iv. CITY shall coordinate timing and access to CITY’s properties as needed for
community education events.
v. CITY will coordinate with SLOCC on any press releases, media, or public
communications related to the Scope of Services.
C. SLOCC OBLIGATIONS
i. SLOCC will be available for quarterly reoccurring meetings, or as needed, with
CITY during the Term.
ii. SLOCC will dutifully carry out the Scope of Services.
iii. SLOCC shall assemble and manage volunteers to complete work
contemplated in the Scope of Services.
iv. SLOCC shall submit requests for payment or periodic invoices to CITY as
outlined and in accordance with the City Purchase Order described above.
v. SLOCC shall provide CITY with an annual report documenting project planning
and implementation activity, including summary success metrics, and any
observations or lessons learned.
4. COMPLETE AGREEMENT. This written Agreement, including all writings specifically
incorporated herein by reference, shall constitute the complete agreement between the
Page 110 of 145
parties hereto. No oral agreement, understanding or representation not reduced to writing and
specifically incorporated herein shall be of any force or effect, nor shall any such oral
agreement, understanding or representation be binding upon the parties hereto.
5. AGREEMENT TERMINATION. Either party may terminate the Agreement for convenience
provided that 30 days written notice is given. The Agreement may be terminated by either
party for cause, provided that written notice has been given in the manner specified herein
stating the reasons for the intended termination and providing the other party at least 10 days
to cure any alleged breach. If the party receiving notice fails or refuses to cure the alleged
breach within 10 days, or to make substantial progress toward cure to the satisfaction of the
party demanding cure, this Agreement may be terminated 10 days after receipt of the notice
as specified herein.
6. AGREEMENT AMENDMENTS. Except as otherwise stated in Section 3 of this Agreement,
any amendment, modification or variation from the terms of this Agreement shall be presented
in writing by CITY and / or SLOCC and shall be effective only upon final written approval by
an authorized representative of each of the parties.
7. INSURANCE AND LIABILITY
A. Each party to this Agreement shall make the other party, its officers, agents,
employees and volunteers as separately additionally insured through a CG 20 26 or
equivalent, blanket endorsement or section of the policy no later than October 1 of
each year. Each party agrees to provide commercial general liability insurance with
coverage at least as broad as Insurance Services Office form CG 00-01, in an amount
not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket
contractual liability.
B. Each party agrees to provide a minimum liability and property damage insurance
coverage of one million dollars ($1,000,000).
C. Each party shall maintain worker’s compensation insurance at a level that is consistent
with state law requirements.
8. HOLD HARMLESS AND INDEMNIFICATION
A. CITY agrees to defend, indemnify, protect and hold SLOCC and its agents, officers
and employees harmless from and against any and all claims asserted or liability
established for damages or injuries to any person or property, including injury to
SLOCC’s employees, agents, officers or volunteers, which arise from or are connected
with or are caused or claimed to be caused by the acts or omissions of the CITY, and
its agents, officers, employees or volunteers, in performing its responsibilities
hereunder, and all expenses of investigating and defending against same; provided,
however, that the CITY duty to indemnify and hold harmless shall not include any
claims or liability arising from the negligence or willful misconduct of SLOCC, its
agents, officers, employees or volunteers.
B. SLOCC agrees to defend, indemnify, protect and hold the CITY and its agents, officers
and employees harmless from and against any and all claims asserted or liability
established for damages or injuries to any person or property, including injury to the
CITY employees, agents, officers or volunteers, which arise from or are connected
with or are caused or claimed to be caused by the acts or omissions of SLOCC, and
its agents, officers, employees or volunteers, in performing its responsibilities
hereunder, and all expenses of investigating and defending against same; provided,
however, that SLOCC’s duty to indemnify and hold harmless shall not include any
Page 111 of 145
claims or liability arising from the negligence or willful misconduct of the CITY, its
agents, officers, employees or volunteers
9. NOTICE. All written notices to the parties hereto shall be sent by USPS Mail, postage prepaid
by registered or certified mail addressed as follows:
CITY: City Manager
City of San Luis Obispo
990 Palm St.
San Luis Obispo, CA 93401
SLOCC: Executive Director
San Luis Obispo Climate Coalition
P.O. Box 124
San Luis Obispo, CA 93406
Notices given pursuant to this section shall be deemed effective five (5) calendar days after
deposit with USPS Mail. Either party may change its address for notices from time to time by
giving written notice of such change in accordance with this section.
11. AUTHORITY TO EXECUTE AGREEMENT. Both CITY and SLOCC do covenant that each
individual executing this Agreement on behalf of each party is a person duly authorized and
empowered to execute agreements for their party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
the day and year first above written.
ATTEST: CITY OF SAN LUIS OBISPO:
________________________________ ________________________________
Teresa Purrington Erica Stewart
City Clerk Mayor
APPROVED AS TO FORM: SLO CLIMATE COALITION:
________________________________
J. Christine Dietrick Laura Albers
City Attorney Executive Director
Page 112 of 145
August 24, 2026
Chris Read
Sustainability Manager
Office of Sustainability and Natural Resources
City of San Luis Obispo
990 Palm St.
San Luis Obispo, CA 93401
cread@slocity.org
Re: Funding request for 2026-27 budget cycle
Dear Chris,
Thank you for the ongoing partnership with SLO Climate Coalition in our shared goals to create a
climate-resilient San Luis Obispo. We are proud of the many accomplishments we have been part of
together over the last several years as we work toward the City’s Climate Action Plan goals,
particularly within the Pillars of Clean Energy Systems, Green Buildings, Connected Community,
Circular Economy, and Natural Solutions.
In fiscal year 2025-26, SLO Climate Coalition significantly expanded our direct community
engagement and climate resilience programming throughout our region.
From July 1, 2025 through June 30, 2026, we conducted:
● 28 tabling events, resulting in 1,203 direct community interactions
● 11 resiliency workshops, engaging 64 community members
● 6 climate action presentations, reaching 235 participants
● 4 canvassing events, resulting in 356 community interactions
This work was made possible through partnerships and collaboration with organizations including the
City of San Luis Obispo, Cal Poly, College Corps, Promotores, Repair Café, ECOSLO, Sierra Club,
Ecologistics, Diversity Coalition, Citizens’ Climate Education, Mujeres de Acción, and many others
working toward a healthier and more resilient Central Coast.
Page 113 of 145
Our Home Energy Advising program has also continued to grow, connecting a growing number of San
Luis Obispo households with home electrification upgrades, rebates, and incentives. We are also
underway on the Home Energy Advising Service Delivery Expansion, a joint venture with the City of
San Luis Obispo and CAPSLO funded through the TECH Clean California Quickstart Grant, extending
our Home Energy Advising services to manufactured housing communities in the City for the first
time.
And on April 18, 2026, we hosted our second SLO Ear thFest at Santa Rosa Park — bringing together
an estimated 2,000 attendees for a celebration of local climate solutions, resilience, and community
action. In alignment with our sustainability values, the event operated with zero plastic bottles and
zero diesel or propane generators on site.
Now, in the tumultuous climate of 2026, local leadership and local partnerships matter more than
ever. As federal climate progress continues to face uncertainty, our community’s ability to stay
focused on practical, local solutions is critical. Partnerships with the City of San Luis Obispo and other
climate allies help ensure that this work continues to move forward in meaningful and measurable
ways.
We recognize that there are many needs competing for City funds, and we are deeply appreciative of
the City’s continued investment in SLO Climate Coalition’s work. In past years, City funding has been
tied to signature activations such as EarthFest and National Drive Electric Month; since neither is part
of our FY 2026-27 programming, we are proposing instead to direct the City’s support to our core
community outreach campaign — the tabling, canvassing, and resiliency workshop programming that
forms the backbone of our year-round engagement work.
We are requesting $10,000 from the City of San Luis Obispo to fully fund coordinator staff time,
printed materials, and event logistics for the following FY 2026-27 outreach campaign:
Activity (in the CIty of San Luis Obispo) FY 2026-27 Target
Community tabling events at farmers’ markets, community fairs, etc. 5 events
Neighborhood canvassing campaigns (direct door-to-door outreach in target
neighborhoods) 4 events
EV showcases and Ride & Drive events 4 events
Total City of SLO request: $10,000 — fully funding coordinator staff time, printed outreach materials,
and event/venue logistics for this campaign.
Page 114 of 145
Expense City of SLO
Staff time $8,000
Printing/outreach materials $1,250
Event/venue logistics (tabling fees, venue rentals, etc.) $750
At the close of FY 2026-27, we will report back to the City with the final tally of events held and
community members reached through this specific campaign — giving the City a clear, direct line
between its $10,000 investment and the outcomes delivered.
Thank you for your continued commitment to climate leadership and community resilience. We look
forward to many more shared successes.
Best,
Laura Albers, M.P.A.
Executive Director
SLO Climate Coalition
laura@sloclimatecoalition.org
805.550.4222
Page 115 of 145
Page 116 of 145