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HomeMy WebLinkAboutER000270553812Page 1 of 2 Expense Report Report Number ER000270553812 ConfirmationExpense report number ER000270553812 for 151.63 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Stewart, Erica (82925)Submission Date 11/07/2025 Expense Dates 10/08/2025 - 10/10/2025 Report Status Paid Reimbursable Total 151.63 USD Purpose EAS Expense Reimbursement 2025 Cal Cities Conf Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Gasoline SLO_Expenses 10/10/2025 Business Personal Funds Gas for Rental Car rented by Christine Dietrick 31.63 Per Diem SLO_Expenses 10/08/2025 Business Personal Funds 120.00 Amount Due to You 151.63 USD Page 2 of 2 10-7 10-8 10-9 10-10 Registration(Council CC Card)675.00 675.00 Lodging (C.Dietrick CC Card)902.88 902.88 Breakfast 15.00 15.00 30.00 Lunch 15.00 15.00 30.00 Dinner 30.00 29.23 30.00 89.23 Gas for Rental Car 31.63 31.63 **On W. McDonald's Card TOTAL $1,758.74 $0.625 per mile $1,758.74 1,607.11 151.63 $151.63 Employee Date Erica A. Stewart TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the amounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee 10/16/2025 claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses Hyatt Regency Long Beach200 South Pine AvenueLong Beach, CA 90802Tel: 562-491-1234Fax: 562-432-1972longbeach.hyatt.com INVOICE Erica A StewartCAL POLY, 1 GRAND AVE.HERON HALL, #216SAN LUIS OBISPO CA 93407United States Room No.1113 Arrival 10-07-25 Departure 10-10-25 Confirmation No.909516701 Folio Window 1 Group Name 29469348 League CA Cities 2025 ATTENDEE Folio No.1618484 Date Description Charges Credits 10-07-25 Accommodation 259.00 10-07-25 Occupancy Tax 13.0%33.67 10-07-25 LB Tourism Assessment 3.0%7.77 10-07-25 CA Tourism Fee - Accommodations 0.52 10-08-25 Accommodation 259.00 10-08-25 Occupancy Tax 13.0%33.67 10-08-25 LB Tourism Assessment 3.0%7.77 10-08-25 CA Tourism Fee - Accommodations 0.52 10-09-25 Accommodation 259.00 10-09-25 Occupancy Tax 13.0%33.67 10-09-25 LB Tourism Assessment 3.0%7.77 10-09-25 CA Tourism Fee - Accommodations 0.52 10-10-25 Visa XXXXXXXXXXXX7484 XX/XX 902.88 Total 902.88 902.88 Guest Signature Balance 0.00 I agree that my liability for this bill is not waived and I agreeto be held personally liable in the event that the indicated person, company or association fails to pay for any part or the full amount of these charges. WE HOPE YOU ENJOYED YOUR STAY WITH US! We trust you enjoyed your stay at the Hyatt Regency Long Beach. Please let us know your thoughts at: qualitylgbrl@hyatt.com. We thank you for your business and we appreciate your loyalty. For questions on your World of Hyatt account, call 800-30-HYATT. For inquiries concerning your bill please call 888-588-4384 Please remit payment to:Hyatt Regency Long BeachP.O. Box 842160Dallas, TX 75284 Leave something behind in the hotel? Please go to www.ileftmystuff.com CLICK the "Guests" tab and then the "Report your lost stuff" button. Enter in the property ID for Hyatt Regency Long Beach: 42630 World of Hyatt Summary Membership: XXXXXX342QBonus Codes: Qualifying Nights: 3Eligible Spend: 777.00Redemption Eligible: 0.00 Summary Invoice, please see front desk for eligibility details. Hyatt Regency Long Beach200 South Pine AvenueLong Beach, CA 90802Tel: 562-491-1234Fax: 562-432-1972longbeach.hyatt.com INVOICE Erica A StewartCAL POLY, 1 GRAND AVE.HERON HALL, #216SAN LUIS OBISPO CA 93407United States Room No.1113 Arrival 10-07-25 Departure 10-10-25 Confirmation No.909516701 Folio Window 1 Group Name 29469348 League CA Cities 2025 ATTENDEE Folio No.1618484 1 Purrington, Teresa From:no-reply <no-reply@calcities.org> Sent:Thursday, May 29, 2025 2:01 PM To:Purrington, Teresa Cc:Stewart, Erica A Subject:Cal Cities Event Registration Confirmation � To help protect your privacy, M icros oft Office prevented automatic download of this picture from the Internet. Thank you for registering for the League of California Cities' 2025 Annual Conference and Expo, taking place October 8- 10 at the Long Beach Convention Center. A limited number of hotel rooms are available at reduced rates for registered attendees and exhibitors. The deadline to reserve your discounted hotel room is Tuesday, Sept. 16 or until the hotel block is sold out - whichever happens first. Annual Conference Hotel Information Refund Policy: Advance registrants unable to attend will receive a refund of the rate paid, minus a $75 processing charge, only when a written request is submitted to Megan Dunn, and received on or before Sept. 26. Refunds will not be available after this date. If you are unable to attend, you may substitute a colleague for your entire registration. To request an accommodation or for inquiries about accessibility, please contact Megan Dunn. Every effort will be made to honor requests submitted. � Name: Erica��Stewart� Company: San Luis Obispo� Title:�Mayor� Email: estewart@slocity.org� Registration: A) Early Bird Full Conference - Member City Officials and Staff� Price: $675.00 Discount: $0.00 Amount Paid: $675.00� Long Beach Convention Center � � � --IH£- AESTAµAANT 201 Pine Avenue Long Beach, CA 90802 (562)317-5237 10/9/25, 9:07 PM Server: Loren K Ticket: Cl9-l Dining Room Table P2 Invoice: 251009-05-19 Credit Sale Status: Card Type: Card Number: Card Owner: Entry Method: 000000 -Approved VISA XXXXXXXXXXXX9178 CARDHOLDER/VISA Contactless Auth Code:034672 APPLAB: AID: VISA CREDIT A0000000031010 TC: 1 Crispy Fried Chicken 1 French Onion Soup 2 Fish n Chips 1 Carvery Veggie Bowl 1 Small Side French Fries (5oz) 1 Caprese Sandwich 1 Southwest Caesar Salad Chicken 1 Crispy Fried Chicken 1 Surf The Wedge 2 Chocolate Lava Cake 23.00 9.00 32.00 18.00 4.00 16.00 16.00 4.00 23.00 14.00 20.00 Subtotal 179.00 Sales Tax 18.80 Total 197.80 VISA -xxxx9178 80 AMOUNT 197.80 TIP 0&.00 TOTAL a1·2, W2 Sign x ______________ _ I agree to pay the total amount above according to the card issuer agreement. Suggested Tips 15%=26.85 18%=32.22 20%=35.80 Duplicate Copy Thank you for visiting us! © 2025 Heartland Payment Systems Total amount divided by 8 People233.82 / 8 = $29.23 eachW. McDonaldC. DietrickE. StewartM. ShoresmanJ. MarxE. FrancisM. BoswellE. Jackson