HomeMy WebLinkAbout12/05/1995, C-2 - AWARD A CONTRACT FOR THE PREPARATION OF A TRAFFIC IMPACT STUDY FOR THE ALBERTSONS BROAD STREET PLAZA PROJECT IIIn�I�IIIIVIIIIIp�� I11I MEETING DATE:; _
I j ci o San WIS OBISpo Z -�- /�
COUNCIL AGENDA REPORT ITEM MB
FROM: Michael McCluskey, Public Works Dir
PREPARED BY: Terry Sanville, Principal Transportation PlanA
SUBJECT: Award a Contract for the preparation of a traffic impact
study for the Albertsons Broad Street Plaza project
CAO RECOMMENDATION: Authorize the Mayor to execute a Consultant Services
Agreement with CCS Engineering and Planning for the
completion of a traffic impact study.
L BACKGROUND
Albertsons Stores.wants to build a shopping center on a vacant parcel at the comer of South and
Broad Streets adjacent to- and south of the new City headquarters fire station. Before the
project is submitted to the Community Development Department for processing, the applicants
contacted the City staff to critique the preliminary proposal. Both staff and the applicant agreed
that two significant issues need to be addressed as part of this project's development and
processing:
❑ Project impacts on traffic flow on streets and intersections surrounding the project site.
❑ The potential impact of extending South Street to connect with Bishop Street on the
feasibility of constructing the shopping center. (Note: this street connection is included
in the 1994 Circulation Element.)
The first issue involves traditional traffic impact studies but must also involve Caltrans since this
segment of Broad Street is State Route 227 and Caltrans must approve any changes to the street
or related intersections. Resolution of the second issue will require the City Council to select a
preferred alignment for the future connection of South Street with Bishop Street.
IL THE PROCESS TO DATE
Request for proposals for the traffic study were distributed to seven qualified consultants, of
which four responded. A committee made up of Public Works staff, Caltrans officials, and
applicant's representatives reviewed the proposals and identified CCS Engineering and Planning
as the appropriate firm to do the work. A final scope of work was negotiated by staff which
divides the process in two pieces:
❑ First, an evaluation of two alternative alignments for the South-Bishop Street connection
will be completed: The City Council will be asked to consider this evaluation and
identify a preferred street alignment.
❑ Second, depending on the Council's decision on selecting an alignment, the traffic impact
analysis will be completed and the shopping center project processed through normal
channels. The traffic impact analysis will suggest ways of mitigating circulation impacts
that may influence the specific design of the shopping center.
���►N���►►u�lllllll�l��' 11111MY Of san Luis OBISPO
so COUNCIL AGENDA REPORT
The Consultant will be under contract with the City to complete all of the analysis and submit
findings and recommendations. The Public Works Department will administer the contract with
the cost of consultant services borne by the Albertsons Stores.
Normal service procedures would dictate that the City Council would first approve the
distribution of RFPs and authorize the CAO to award the contract. Due to time limitations and
a desire to expedite the process, staff is requesting that the Council to authorize the CAO to
execute the agreement at this time.
IQ. FISCAL IMPACT
The cost of this study ($31,000+) will be bome in total by the project applicants. No City
funding is required.
ATTACEMENTS
Draft Consultant Services Agreement with CCS Engineering and Planning
In Council Reading File: RFP for Consultant Services
Consultant resume information and draft proposal
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is made and entered into in the City of San Luis Obispo on this
day of by and between the CITY OF SAN LUIS OBISPO,
a municipal corporation, hereinafter referred to as City, and CCS Engineering and Planning of
Fremont, California, hereinafter referred to as Consultant.
WITNESSETH:
WHEREAS, on September 18, 1995, City invited requested proposals for the preparation
of a traffic analysis of the Albertson's Broad Street Plaza project.
WHEREAS,pursuant to said request, Consultant submitted a proposal which was accepted
by City for said services.
NOW THEREFORE,in consideration of their mutual promises,obligations,and covenants
hereinafter contained, the parties hereto agree as follows:
1. TERM. The term of this Agreement shall be from the date this Agreement is
made and entered, as first written above, until acceptance or completion of said services.
2. CONSULTANTS OBLIGATIONS. For and in consideration of the payments and
agreements hereinbefore mentioned to be made and performed by City, Consultant agrees with
City to provide services as described in Exhibit A, attached hereto and incorporated into this
Agreement.
3. CTTYS OBLIGATIONS. For providing services as specified in this Agreement,
City will pay and Consultant shall receive compensation as specified in Exhibit B, attached
hereto and incorporated into this Agreement.
4. INCORPORATION BY REFERENCE. City's Request for Proposal and the CCS
proposal dated October 6, 1995, including the Preliminary Traffic Study Work Scope for the
Albertson's Center (Exhibit C), is hereby incorporated in and made a part of this Agreement.
5. AMENDMENTS. Any amendment, modification, or variation from the terms of
this Agreement shall be in writing and shall be effective only upon approval by the City
Administrative Officer.
6. COMPLETE AGREEMENT. This written Agreement, including all writings
specifically incorporated herein by reference, shall constitute the complete agreement between
the parties hereto. No oral agreement, understanding, or representation not reduced to writing
C'- -2 -3
and specifically incorporated herein shall be of any force or effect, nor shall any such oral
agreement, understanding, or representation be binding upon the parties hereto.
7. NOTICE. All written notices to the parties hereto shall be sent by United States
mail, postage prepaid by registered or certified mail addressed as follows:
City San Luis Obispo Public Works Department
955 Morro Street
San Luis Obispo, CA 93401
Consultant CCS Planning and Engineering
42080 Osgood Road, Suite One
Fremont, California, 94539
8. AUTHORITY TO EXECUTE AGREEMENT. Both City and Consultant do
covenant that each individual executing this agreement on behalf of each party is a person duly
authorized and empowered to execute Agreements for such party.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
the day and year first above written.
ATTEST CITY OF SAN LUIS OBISPO,
A Municipal Corporation
City Clerk Allen Settle, Mayor
APPROVED TO FORM Consultant:
�L
e y . Jo ense City Attorney Michael A. Kennedy, Principal
CCS Engineering and Planning
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Tragic Impact Analysis of
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November 17,1995
EORK
The work Program is based on the Request For Proposal (RFp)work scope checkiist and discussions
the with City and Caltrans staff. It is our understanding that this is essentially a traffic impact study of
Proposed Broad Street Plaza (Albertson's Center). However, it is much more than just this. The
study must also address the issue of an extension of Bishop Street westerly to Broad Street since The
roadway connection will directly affect the usability of the site for commercial
must be conducted in close coordination with the City and Caltrans. The City 1�s awes. fhe study
the study because the roadway cotmector is iu the current Cimculation EI l?�t itueaest in
yet been,reached on its alignment,and because it will impact neighborhoodbut n consensus has
the Old Town area as well as the ' P street�circulation is
mediately adjacent land uses. Caltrans is especially interested
because both the site development and the roadway connection will directly impact State Route (SR)
227. Since the driving force behind the study is the project Sponsors application to the City, it will
also be important to coordinate with the project Sponsor and its architects to ensure
adequately addresses the site needs and constraints. FVe have included a us that the study
coordination into our work program, including a presentation to C' gh level of staff
We view our role to be working with the various interested d3' Council later in the process.
formation' in an understandable way. that can be used Pies y prepare the make technical
decision about the project and the roadwayco by City Council to make as informed
nnaction.
Our technical approach toward the impact analysis is to separate it into near-te m and
heeds and impacts since the ground rules will be different, and then to evaluate the two time
im from long-range
roadway connection world ether to provide insight on �prwement Phasing. In the near term analysis, it is clear that no
will be for theme since there are no funding or approvals for it. Therefore, impacts
Proposed Project only. In the longer range, the issue of the roadway connection
surfaces. We propose to evaluate both alignment alternatives and, in particular, to seek ways that
will make the site development work while satisfying the concerns of the
City roadways connection to woad We also propose to evaluate and Caltrans abort the
alternatives, a No Roadway Connection alternative for cumulative cng with the two alignment
inconsistent with the Circulation Element, it should be compared to the other Although this is
is no identified funding for it in the foreseeable future and co its ematives since there
consensus on its alignment,
A key aspect of our work will be an in-deptl,anaiy,sis of traffic operations and
the BmaNSouth/Santa Barbara intetsecaon complex. We condo with come=conceptual design for
about adding& fift
leg to the intersection as well as "over-signalizing- Bre Street.
needs for convenient access to and from the project site as well as T>vs analysis will coni
Fire Station now under construction tion near to the site. maintenance of good access to the
Our work program includes)yM optional
One is an extra lotion of ex' approaches to forecasting cumulative future traffic volumes.
Po existing volumes based on
developmonUs is rho gcc� �, Theo �On� growth trends and/or knowp�future
realistically foreseeable land development and utilizes the n im model, with adjustments to reflect
approach is tts„any adequate for a traffic impactsh oa improvements in the city. The former
Y The modeling approach would be more
ADD
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Broad Street PlaZa November 17,1995
costly, but might be warranted due to the need to evaluate a new route and because of the regional
importance of Broad Street. We believe the decision about which approach to use can bast be made
at such time that historical traffic data and available model forecasts are assembled, and should be
made cooperatively by all study participants. CCS is capable of undertaking either approach.
The work program into two phases and further into specific tasks as described below. The fust
Phase will focus on alternative alignments for the Broad-Bishop connection, providing input for
selection of a preferred alignment by the City. Depending on which alignment is selected, the City
may or may not authorize the second phase. If the second phase is authorized, an analysis of traffic
impacts of the site will be completed.
PHASE A - AT.IGMEtv'r' eTrmv
Task A-1: Fit m&e Study Methodology and Assess Existing Conditions
lit this initial task, CCS will meet with City staff, Caltrans staff and the project architects to finalize
the study scope and assemble the necessary input dare.
We propose to meet early with the appropriate City staff, Caltrans staff and the project architects to
reach a common undermnding and acceptance regarding the study scope, procedures and
assumptions. We believe that. even if some of these issues are decided ahead of time, this meeting
will provide an effective form for all the study participants to confirm the decisions before the
analysis is done. CCS will prepare an agenda of topics needing discussion and/or resolution. Some
Of the issues to be addressed in the meeting are:
• Study Influence Areae The City's RFP indicates the roadway links and intersections that are
primarily influenced by the project, and these will be the focus of the analysis. However,
Caltrans staff has suggested passible additional locations to be considered,primarily due to Broad
Street being a route of regional importance and because it is not well understood how far the
market draw of the project will extend and in what directions.
• Study Horizon: For the cumulative analysis, there is an issue of how far out to look 1n the
future. Since Broad and South are state facilities, Caltrans will need to be assured that any
it would
n eneBeons and traffic controls will work well into the future. On the other hand,
it would sot be reasonable to =tend the time game so long that other influences — such as
interregional traffic capacity constraints on US 101 between San Luis Obispo and South County—
mask the real needs for capacity in the.project area.
• Cumulative Development Assumptions: This is closely tied to the issue of study horizon. on
the one extreme, we could look only at development with de5ned timelines for completion and
some measure of commitment. But this would ignore the real possibilities for as-yet uuidentified
developments that could significantly influence the local area (particularly in the Airport area).
On the other extreme, we could consider full buildout of the city as done for the General Plan
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510-656-3825 C. C. S- PLANNING
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Traffic Impact Analysis of Draft Scope of Work
Broad Street Plaza
November 17,1995
update. However, this level of development is not expected to occur in the foreseeablo fimue
and, unless carefully matched to future Mast acture improvemte�nts elsewhere(e.g.,g Prado Road
extension and interchange), would likely overstate roadway needs in the project area. We
anticipate coming to agreement with all parties about a compromisein the level of development
that is a realistic basis for planning.
• Technical Procedures w d Assnmpfious. Our scope outlines two ways to deal with ctmiulative
analysis, one being based on traffic growth trends and the other on specific assumptions about
long-range future land use and network improvements. The latter approach is more defensible
from a CEQA standpoint and more consistent with the Genera!plananalytic methods,bin is also
more costly and often time consuming. The meeting will provide an opportunity, if needed, for
all patties to agree upon the appropriate approach. If the trend method is
selected.we will affee
upon the traffic data sources and a trend calculation approach. (Caitrat<s i 4 in the San
Francisco Bay Area has a method that dampens growth rates over time to avoid unrealistically
high growth projections.) If the land use method is chosen, we will agree upon the rationale for
Projectmg land use growth,the basis for projecting inter regmnal trips on SR 227 and
and the assumed
background network improvements. We will also confnm the use of HCM methoand related
assumptions
ev 8 the for
alternati a �pen /level of Service analysis, and propose specific criteria for
alignments.
Concurrent with this scoping meeting, CCS will obtain available data, background reports and base
mWing)conduct field observations of traffic and land use conditions,and than collect additional data
needed for the study. Our data collection program anticipates PM peals period �g movement
counts at 4 intersections. We will use available traffic counts from Caltrans for Broad and South,
as well as other counts from the City on recent traffic studies for roadways in the study area. We will
also review bicycle routes, pedestrian facilities and volumes. transit routes and truck volumes on
South and Broad
Finally, we will evaluate=lung conditions by reviewing the data and other information gathered
Asa art of this We ermine existing PM peak hour Level of Service
94 methods for both signalized and unsigualiznso ed intersections, and review traffic signal warms fon
(LOS)
using HCM
the Broad Street/AlphaStreet intersection. d will base the various
analysis on field conditions or input from Caltrans, inclu i Paraationmeters for input to LOS
Equivalents, cycle length and type of signal control, loss time and delay factors, Passenger Car
Our existing conditions assessment will be documented in a technical marcor
detailed LOS calculations,and submitted to the City and Caltrans for review,and the iaformatron=til
inc ing
be incorporated as a chapter in the final report
Defiverable; Existing Conditions Memo
Task A-2: Conceptual Alignment Alternatives
7be Purpose of this task is to refine, based on field review and available aerial and topographical
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5. PLANN I NG 009 P05 NOV 20. 95 17: 12
Traffic Impact Analysis of
Broad Street Platy Drdt Scope of Work
November 17,1995
mappmg, the two conceptual alignments developed by the City for the South-
connection. Our analysis will conium the feasibility of the alignmentsBishop roadway
geometries and will also seek to determine if there are t terms of profile and
and impacts. The any refinements that f t reduce their casts
P City's schematics will be reviewed with regard to the letxgth of the grade separation
as well as its right-of-way implications, reflecting topography of the adjacent area and required
railroad clearances. Particular attention will be given to how the roadway connection s made to
Broad Street and Santa Barbara Street,recognizing the need to avoid a fifth leg at Bran is ma and
the roadway's proximity to Santa Barbara Street and the Fire Station under construction. It may be
necessary to re-orient South Street on the west side of Broad to improve the intersectioB�tion
of one or both of the alignments, which could impact existing land uses on the west side ofn� Broad.
If any relocation appears desirable, preference will be given to shifting to the south where them is
a vacant service station. Provisions will be made for bike lanes h the conceptual plans.
DeUverubles. CCS will prepare conceptual plans of the refined alignments on AUTOCAD for
presentation purposes as well as for inclusion in the traffic impact rePOM A
comparative evaluation of the two alignments will be done later in the process (see
next task).
Task A-3: Evaluation and Recommendations
This task will evaluate and make recommendations re
alternative alignments. An evaluation matrix will be used regarding
document the roadway ��� for the
alternative alignment, consistent with what was done mos and cams of each
The evaluation will consider factors agreed upon is T i my tiding:entof the Circulation Froment.
• Traffic circulation and level of semce
• Fire truck access
• Compatibility with site development
• Neighborhood impacts
• Costs of construction
• Right of way requirements
• Other environmental
In this phase of the study, roadway levels of service will be based on a qualitative analysis of the
signalized and unsignalized ktorsection cenfigurations and considering the ex
assessment(Task A-1). In phase B. a more detailed analysis of level of service will
be don�n�
selected alignment, based on projected future volumes.
BaSed on the evaluation,preliminary fecommendations will be developed and them
Caltrans and project representatives for review and comment. presented to City,
DeBverabkea: Results of this analysis will be incorporated into the Intetim Report (Task A-4).
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?cafe Impact Axolysis of
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November 17,1995
Task A-4: Interim Report and Display Map
A Working Paper will be prepared that includes a description of the alignment alternatives,
cumulative assumptions and forecast procedures, findings and s showing
recommendatio�as. Figure
the two altemative alignments will be included Technical material will be provided in re Appendix
to the report Ten copies of the draft report will be submitted to the City. aii
Although recommendations will be included the report and will be reviewed with city, Caltrans
and Project Sponsor representatives,it is recognized that the ultimate decision regarding the roadway
alignment and,by inference,the proposed project,belongs to City Council. Therefore,the report will
contain sufficient teebnical information, clearly presented, to enable review and and as informed
each aladecisillgamenTo assist is the reviewe. , a 24" by 36" display map will also be developed for
Once the revised report is prepared, CCS will present the report findings to Cita, CoundL
Any comments received on the Interim Report will be incorporated later into the Draft Final Report.
Deltvenabks: Draft Interim Report (10 copies), 24"x36" display map
$SSE B - et�rr rnro..-�T NeTycrc
This phase will determine the Mdfiic impacts of the proposed Broad Street Plaza under both new
tern and longer term conditions. This phase of work will also refine the conceptual plans for the
selected alignment based re analysis of future traffic levels of service, and determine mitigation
measures for the Broad Street Plaza.
Tbis phase will only proceed upon the authorization of the City of San Luis Obispo. If Phase B is
not authorized, the Interim Report (Task A-4) will serve as the documentation of the study.
Task 11-1: Near Term Analysis
The near term site analysis will focus on impacts of the
Project alone by considering two scenarios:
•
. + committed projects
• Existing + committed projecrs + proposed Broad Street Plaza project
For near term analysis,existing roadways will be assumed,and no analysis of the roadway connection
alternatives will be included since there are no plans for ftding the project or
Comparison of the two scenarios will show impacts of the project on existing traffic operations. it
We will evaluate impacts on the two study ]inks and 4 intersections specified in the RFP. We also
0 —
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'AtOc impact Analysis of Dre t Scope of Work
Broad Street Placa November 17,1995
propose to include the following additional links and/or other locations dP*ezr=lna i; cow.ration
with the City and Caltrans in Task 1:
• South west of Broad
• Broad north of Santa Barbara
• Santa Barbara north of Roundhouse
• Broad south of Alphanso
No Project;
Backgmnmd traffic groom (Increases not associated with any particular dovelopmew) will be
extrapolated to the planned year of completion/occupancy of the Broad Street Plaza project. We will
use an annual growth rate agreed upon with the City, reflecting recent traffic growth trends in the
project area.
traffic 'We will add to this trips from other approved projects, if any, based either on prior
Projc-4-1:
We propose to use TRAFFM s computer program for forecasting impacts of development pro,
on roadways and intersections,for near term analysis. T'RAFPIX superimposes site trips onto erratic
traffic volumes based on use.-s_rp 'tea Jects
nip g��on rates, distribution g
using the following steps: pattems and travel routes
• Project Trip Generation: We will use ITB trip rates to determine PM peak hour and daily trips
gemerated by the pmjecL (Note: any traffic reductions for pass-by/diverted trips will be in
conformance with rM guidelines and will be discussed in advance with Caltrans and city staff
and fully documented.)
• Trip Distribution: Tiie trip distribution of the project will be based on current population/housing
distribution within its identified market area It is anticipated that this information is available
at a traffic zone level from the city's traffic model or from the Community Development
Department.
• Traffic Assignment: The sQito-generatod trips will be added to the background (eacistuig +
approved) project dips using TRAFFpf, resulting in PM and daily roadway volumes and PM
peak hour intersection turn movements at each study link and intersection.
Evaluation:
Evaluation of the near-term project impacts will address criteria listed in the RFP('impact of project
traffic on Broad Street traffic flow,adequacy of turn lanes and queuing space,etc.). Roadway levels
Of service and stgoahzed and unsigualized ftftn ecdon levels of service will be based on HCM '94
procedures which are incorporated into TRAFFIX,consistent with the existing conditions assessment
AV
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510-656-3825 C. C. S. PLANNING 011- P02 NOV 21195 09: 39
Tr4c Inwact Malysis of Draft Scope of Work
Broad Street Plaza November 17,1995
(Task A-1). Anticipated pedestrian volumes will be accounted for. Traffic signal volume warrants
will be checked at the unsignalized intersections. Peak hour and ADT roadway and intersection
volumes will be compared against those for the No Project scenario to identify percent increases as
well as changes in LOS due to the project. The TRAbM program also reports the number of site
trips at each study location for det&mining the site's contribution to total traffic.
Mitigation:
Mitigation measures will be identified to address any locations not meeting the city's LOS D standard_
Measures may include additional tum lanes,time signal modifications,restrictions or relocations of
project access points, and the like. Specific consideration will be given to traffic signal spacing and
iate=aaectxon along road between South and Orcutt while respecting the city's and Caltrans'desires
to t»inin't"' the number of traffic signals along the route. It is anticipated that we will use
TRANSIT-7F, a computer program for analysis of interconnected traffic signals„ to address traffic
signal system effects. Any mitigation for Broad Street will comply with Caltrans standards and will
be reviewed with Caltrans traffic operations and design staff.
Task B-2: Long-Term Analysis
The long-teas analysis will consider cumulative growth scenarios with and without the Bishop-South
roadway
connection. To fully evaluate the
evaluated:- long-range impacts, the following scenarios will be
• Cumulative, with No Extension
• Cumulative, with Extension
It is noted that the Broad Street Plaza, as shown, is not compatible with Alternative A. Therefore,
it is assumed that the long-range analysis will be conducted for Alternative B (the Roundhouse
aligtmieat).
Two optional approaches are possible for this task, differing in the way cumulative traffic growth is
determined' Ia the fust approach; cumulative background (aon-project) traffic growth would be
forecast based on traffic growth trends. In the second approach, cumulative background traffic
would then be growth would be forecast using the city's MDRn? traffic model. In both cases, the project trips
for rear term ' forecast
onto background traffic volumes using the same methods as described
�Dacts. Advantages and disadvantages of the two methods are describodm the
beginning of this section.
EvaluaboA of long range impacts and mitigation will be consistent with the evaluation of near term
impacts(Task B-1)and will include consideration of Broad Street traffic flow, adequacy of turn lanes
and queuing space,etc. Roadway levels of service and signalized and unAgnalized intersection levels
Of service will be based an HCM '94 procedures which are incorporated into TRA FFIX (Task A-1).
Traffic signal volume warrants will be checked at the unsignabzed intersections. Peak hour and ADT
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Traffic bnpact Analysis of
Broad Sireet plaza Draft Scope of Work
November 17,199S
roadway and intersection volumes will be compared a
identify percent increases as well as changes in LOS. $au-wt those for the near term conditions to
The site plans will also be reviewed to identify potential site aceess.locations with the Bishop-Broad
roadway connection completed. This work will focus on the selected all
Altt�native B since the other alternative is not compatible with the site . Tent (assumed to e
the is Potential
effects of the roadway profile, which is dictated by the railroad) The key consideration
Y gently shown on the site plan off Roundhousecrossing clearances, on
indicated on the City's concept pian, the driveway Road opposite Emily Street If, as
driveways and circulation a is not feasible, we will identify other access
P [terns for truck and auto access.
Task B-3: Drafts FbW Report
A draft traffic impact report will be prepared that includes an executive
alternatives,study assumptions andprocednres,findings and recommendations. Project desctiption,
will address: The recommendations
• Transportation improvements needed for the project only
• ransportation improvements needed for ctunulative conditions
Conceptual plans for recommended improvements (1"-40 feet) cov
within app feet of the site, as specified in the RFP. erinB sM.et segments
• Estimated costs of improvements
• percent contribution of project toward needed improvements
Timing of improvements
The draft report will incorporate the Interim Re
Tw"Ilieal material will be provided in an A Report to A-4) along with comments received on it
be submitted to the City. Appendix to the report Ten copies of the draft rept will
Deliverables: Draft report (10 copies) and Technical AppeAdix
Task B-4: FSnW Report
CCS will meet with C
the '
comm
ttu3'. Calttans and the Project Sponsor to review the draft report. Following
budgeted. staff ee xtentthat CCS co wmmeill� are revise the report One round of commeats/teviyione has
been
the firial revisions. A set of reproducible COn '. CCS will seek direction from the Cityr
originals will be submitted to the City.
Once the revised report is Prepared, CCS will
Present the report findings to (dry Council.
Deliverables: Final Report
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