HomeMy WebLinkAbout12/05/1995, C-4 - MEMORANDUM OF UNDERSTANDING FOR PARTICIPATION IN THE SAN LUIS OBISPO OPERATIONAL AREA ORGANIZATION lll�ly1ll',I�Illnlll�ll�lll MEETING DATE:
9NW II ��Hul� ClVy of San Luis OBISPD 12/5/95
COUNCIL AGENDA REPORT ITEM N MB
FROM: Robert F. Neumann, Fire Chi PREPARED BY: Viv R. Dilts,
Administrative Assistant
SUBJECT: Memorandum of Understanding for Participation in the San Luis Obispo Operational
Area Organization
CAO RECOMMENDATION
Approve and authorize the Mayor to sign a Memorandum of Understanding with the County of San
Luis Obispo for the City of San Luis Obispo to participate in the San Luis Obispo Operational Area.
DISCUSSION
The Oakland Fire, a few years ago, dramatically demonstrated the need for coordination of shared
resources and information among local agencies. Property loss would have been prevented or reduced
if some type of coordinated effort had been pre-established. To that end, the Standardized Emergency
Management System (SEMS) regulations developed by the State now require that local agencies form
an "Operational Area".
An Operational Area is a term defined in the California Emergency Services Act as "an intermediate
level of the state emergency organization" created to perform extraordinary functions during an
emergency for both county and city governments within a county area. Functions include
strengthening mutual coordination, providing a focal point and conduit for disaster information, and
assisting in the efficient management of resources.
i
The potential for a major catastrophe occurring within the County of San Luis Obispo whether it be a
flood, earthquake or some other natural disaster is just as great as in Oakland. During such an
emergency, all governmental entities within the County must share resources and information.
Entering into an Operational Area prior to an actual disaster guarantees that local agencies will work
cooperatively together for mutual benefit and interest in the areas of disaster planning, response and
recovery.
FISCAL IMPACT
There is no monetary impact associated with this Memorandum of Understanding.
ATTACHMENTS
Memorandum of Understanding for Participation in the Operational Area Organization
C-y-/
MEMORANDL _ _ OF UNDERSTANDING FOR PARA ACIPATION IN THE
SAN LUIS OBISPO
OPERATIONAL AREA ORGANIZATION
WHEREAS, each of the following public agencies, City of Arroyo Grande, City of
Atascadero, City of Grover Beach, City of Morro Bay, City of Paso Robles, City of Pismo
Beach, City of San Luis Obispo, County of San Luis Obispo, Office of the San Luis Obispo
County Superintendent of Schools, California Valley Community Services District, Cambria
Community Services District, Heritage Ranch Community Services District, Independence Ranch
Community Services District, Linne Community Services District, Nipomo Community Services
District, Oceano Community Services District, San Simeon Acres Community Services District,
Templeton Community Services District, Cayucos Fire District, San Miguel Fire District, Santa
Margarita Fire District, Avila Beach Community Water District, Cambria Community Hospital
District, Coastal San Luis Resource Conservation District, Garden Farms Community Water
District, Port San Luis Harbor District, Upper Salinas and Las Tablas Water Conservation
District, Cayucos Sanitary District, San Miguel Sanitary District, Adelaida Public Cemetery
District, Arroyo Grande Cemetery District, Atasadero Cemetery District, Cambria Cemetery
District, Cayucos-Morro Cemetery District, Paso Robles Cemetery District, San Miguel
Cemetery District, Santa Margarita Cemetery District, Shandon Cemetery District, Templeton,
Cemetery District have the need or potential need, for cooperative response to large scale
emergencies and related recovery efforts; and
WHEREAS, the potential for a major catastrophe due to earthquake, flood, or other natural
or manmade disaster requires all governmental entities within San Luis Obispo .County to be
prepared to share resources and information among themselves as well as with the State of
California in order to protect public welfare; and
WHEREAS, greater efficiency, planning and response can be achieved by joining the efforts
of the cities, special districts, and the County together in pre-disaster agreements; and
WHEREAS, The California Emergency Services Act makes reference to the"operational area,,
and defines it as "an intermediate level of the state emergency organization" created to perform
extraordinary functions for both county and city governments within a county area, such as
strengthening mutual coordination, providing a focal point and conduit for disaster information,
and assisting in the efficient management of resources during times of emergency;
NOW THEREFORE, A MEMORANDUM OF UNDERSTANDING is entered into, by and
between those public agencies that have executed this agreement, and in consideration of the
mutual covenants and agreements contained herein, the Parties hereto agree as follows:
I. PURPOSE OF AGREEMENT COMMON POWERS TO BE EXERCISED: The Parties to
this Agreement recognize an Operational Area as that term defined in the California Emergency
Services Act (Government Code Section 8550 et seq.) which designates an intermediate level of
organization, cooperation, and planning between public entities. The Parties agree to participate
in the San Luis Obispo Operational Area organizational structure, within San Luis Obispo County
boundaries, which is a planning partnership for a systematic approach for exchanging disaster
intelligence and resource requests in order to foster effective flow of disaster information and
resource requests in emergencies. Each of the parties tothis Agreement will designate
individuals to be trained to participate in the Operational Area organization.
I C yz
In the event of an rgy shortage emergency the parties , _. act in accordance with the
actions determined by the Operational Area organization to meet such emergencies.
2. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM OPERATIONS
COMMITTEE: An operations committee shall be established to discuss mutual concerns
regarding the operation of the San Luis Obispo Operational Area in accordance with the purpose
of this Agreement. The operations committee (hereafter the Standardized Emergency
Management System Operations Committee [SEMSOC]) shall be a supplemental committee of
the San Luis Obispo County Disaster Planning and Advisory Committee (hereinafter DPAC).
SEMSOC should consist of the following DPAC members:
One member from each of the seven incorporated cities, one from the County Office of
Emergency Services, one from the County Fire agency, one from the County Sheriffs
Office, one representing the Office of the County Superintendent of Schools, three
members to represent special districts, and one American Red Cross representative. The
County Office of Emergency Services representative shall chair SEMSOC and represent
the Operational Area, the County Fire representative shall represent the fire service
Operational Area mutual aid program, and the Sheriffs Office representative shall
represent the law enforcement Operational Area mutual aid program. The special
district's representatives shall be selected by an association representing special.districts
within San Luis Obispo County for a term determined by said association. Should such
an association not exist at the time a special district representative position becomes
available,the representative shall be chosen by the Disaster Planning Advisory Committee
(DPAC) chairperson until such time as an association representing special districts within
San Luis Obispo County selects a representative or for a term of one year.
SEMSOC will be an ad hoc committee for the purpose of developing the San Luis Obispo
Operational Area (SLOOA). Upon SLOOA implementation, the committee will have completed
its purpose and operational area issues will thereafter be addressed through the full DPAC
organization.
3. SEMSOC MEETINGS: SEMSOC shall meet at a time, place, and frequency determined by
the SEMSOC chairperson. The first meeting should be held within a 30 day period following
the date the San Luis Obispo County Board of Supervisors votes to become a signatory to this
agreement. Additional meetings should be held as deemed necessary by SEMSOC members.
4. FINANCING: The consideration under this Agreement is the mutual advantage of protection
afforded to each of the parties under the Agreement. There shall not be any monetary
compensation required from any party to another party; however this Agreement has no impact
on existing or future separate mutual aid agreements or other separate agreements that involve
financial considerations.
5. MULTI-AGENCY COORDINATION SYSTEM: The Operational Area organization and
procedures will be based on the Multi-Agency Coordination System (MACS) as defined in the
State of California's Standardized Emergency Management System regulations (CCR Title 19,
Div. 2, Chapter 1). The San Luis Obispo County Emergency Services Director, and/or his/her
designated alternates, will act as the Operational Area Coordinator.
2 cAl3
6. PROVISION OF FACILITIES AND SUPPORT: The County's Emergency Operations Center
located at 1525 Kansas Avenue, rural San Luis Obispo, is the primary site for Operational Area
emergency coordination functions during incidents requiring Operational Area coordination.
Parties to this agreement shall provide staff to assist with the decision making and operational
positions of the Operational Area organization as necessary and dictated by specific emergency
situations.
7. TRAINING: Due to the complexity and number of Standardized Emergency Management
System (SEMS) training courses and modules it is recognized that training personnel at agencies
with minimal or volunteer staff will be difficult. It is therefor agreed that various members of
the OA may participate in another jurisdiction's SEMS training sessions, and/or training offered
by DPAC, and/or training offered by the OA Coordinator should such training session be
applicable to the attending jurisdiction and does not have a fiscal effect on the hosting
jurisdiction unless such costs are nominal and deemed acceptable to the hosting jurisdiction. It
is further recognized that it is the goal of signatories to this MOU to comply with SEMS training
requirements.
8. TERM OF AGREEMENT: This Memorandum of Understanding shall remain in full force
and effect until such time as the San Luis Obispo County Board of Supervisors shall vote to
terminate this Memorandum of Understanding. Each Party may individually terminate its
involvement in this Memorandum of Understanding by providing 30 days prior written notice to
the San Luis Obispo County Office of Emergency Services.
9. ADDITIONAL PARTIES: Additional cities or special districts within the geographical
boundaries of San Luis Obispo County may join as a Party to this Agreement and become
member entities upon execution of an Exhibit to this Memorandum of Understanding in which
the entity agrees to the conditions and terms of this Memorandum of Understanding. The
executed Exhibit shall become a part of this Memorandum of Understanding.
10. NON-PARTICIPATION: Any city or special district that chooses not to sign this
Memorandum of Understanding can avail itself of Operational Area emergency coordination
services in the event of anemergency; however that city or special district will not be considered
in compliance with Section 2409(b) of the State Office of Emergency Service's Standardized
Emergency Management System (SEMS) (CCR Title 19, Division 2, Chapter 1). The
Operational Area authority and responsibility under SEMS shall not be affected by non-
participation of any local government(s) within the operational area (SEMS Section 2409(c)).
11. COUNTERPARTS: This Memorandum of Understanding may be signed in counterparts,
each of which shall be deemed an original, but all of which together shall constitute one and the
same agreement.
12. EXECUTION: Each Public Agency that signs this Memorandum of Understanding shall
notify the County of San Luis Obispo Office of Emergency Services and forward to such office
an executed copy of its Counterpart Signature Page of this agreement.
3 � yy
IN WITNESS WHEREOF, the Parties have caused this Memorandum of Understanding to
be executed by their respective authorized officers. This Memorandum of Understanding is
deemed to be signed and executed as of the first date a Public Agency executes this agreement.
APPROVED AS TO FORM AND LEGAL EFFECT:
JAMES B. LINDHOLM, JR
Count sel
By:
Deputy County Counsel
Dated:
4 ny�
COUNTERPART SIGNATURE PAGE
SAN LUIS OBISPO COUNTY OPERATIONAL AREA MEMORANDUM OF
UNDERSTANDING PARTICIPATION AGREEMENT
By:
Date:
5
C-yG
COUNTERPART SIGNATURE PAGE
SAN LUIS OBISPO COUNTY OPERATIONAL AREA MEMORANDUM OF
UNDERSTANDING PARTICIPATION AGREEMENT
PF2)q
DAVID B Iv
LAKELY, C AN y�
BOARD OF SUPERVI I i D v" '
SAN LUIS OBI NTY r5-
By: f C
Dat
5