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Home My WebLink About01/16/1996, 5 - MARSH STREET PARKING STRUCTURE EXPANSION��H�i>I►►I�IIIII�I�I ►��U city of san tuts 0131S00 ► i G DATE: COUNCIL AGENDA REPORT ITEM NUMBER: FROM: Michael McCluskey, Public Works Director Prepared by: Keith Opalewski, Parking Manager 14.1— SUBJECT: Marsh Street Parking Structure Expansion CAO RECON04ENDATION: a) amend the 1995 -97 Capital Improvement Plan and appropriate an additional $714,500 for the hiring of a project manager ($4,500) and for a phased completion ($710,000) of the Marsh Street parking structure expansion b) direct staff to continue discussions with the BIA and Alternative Transportation representatives to develop the scope, timing, and funding for the council- approved transportation study and return to council within 6 months with a formal recommendation DISCUSSION; At the November 7, 1995 joint study session with the City Council and BIA Board of Directors, Council approved the expansion of the Marsh Street Structure and the purchase of the Wells Fargo site as the highest priorities for expanding the City's parking space inventory. Council also approved the hiring of a project manager to help expedite the Marsh Street garage expansion project. Council further directed staff to work with the BIA to develop the scope of a transportation study that would look at improved parking management through the increased use of alternative modes of transportation. Staff was directed to return to Council in January with recommendations to move the above projects forward. Staff believes the schedule shown in (Exhibit A) best meets the direction given by council for a "fast track" project. The use of a project manager is not expected to speed the project significantly, but rather keep it on track successfully. The following highlights key dates for the Marsh Street Structure expansion project: * Begin property appraisals 2/96 * Begin property negotiations 3/96 * Hire architect; begin concept design 4/96 * Revise Circulation Element 4/96 * Begin final design after final review 12/96 * Complete design; bid project 7/97 * Award construction contract 9/97 * Complete construction 9/98 Project Manager Because of the ongoing workload of Public Works staff, and the concern of the BIA to move 5- city of San WiS OBISPO Swomm COUNCIL AGENDA REPORT Council Agenda Report Page Two as quickly as possible on the Marsh Street garage expansion, -the concept of hiring an outside person to facilitate the project was deemed the most expeditious means to ensure the project meets the proposed timetable for completion. Staff concurs that additional staffing to coordinate and liaison with the required professionals and to keep the project "on target" is a very wise decision. Staff has conducted a preliminary estimate of the number of hours the project manager would need to devote to the project. To assure easier overall supervision and to reduce potential additional costs, such as insurance, that would occur by using an outside contractor, staff is proposing that the individual be retained as a City employee with no health insurance benefits. Based on the preliminary timetable (Exhibit A), the project manager would work approximately 140 hours on the various phases of the project up to the point of ARC and Planning Commission final approval. Staff is assuming a salary level equivalent to City personnel at the Project Manager (Engineering Field Supervisor) level. It is envisioned that the project manager would also draft the required reports and correspondence for the various steps throughout the city approval process. The ideal candidate would be familiar with municipal agency approval processes and the overall planning process to complete large -scale public projects. Staff has tentatively identified several well qualified candidates that could fill the position. As a matter of full and direct communication, the City Administrative Officer and the Director of Public Works have had a very positive preliminary discussion with Mr. Craig Stoner, Chief Executive Officer of the San Luis Medical and will be meeting with the Postmaster, Mr Jim Rivas, prior to the Council meeting on the 16th. Additional Appropriations As depicted on Exhibit A, it is estimated that an additional $710,000 will be needed to complete the expansion project up to the actual construction phase. Staff would return with a specific request for construction funds. The additional monies are needed to perform preliminary work regarding land values, negotiations and acquisition, EIR update, and architectural and engineering services. Approving the requested appropriations will ensure the proper amount of money is available to keep the project moving through the required steps. The following summarizes these costs: Project Costs to Construction * Appraisals (all properties) $20,000 * Property negotiator $109000 * Environmental review update $5,000 * Architectural services: Concept plan $10,000 Final design $40,000 city of San Luis OBIspo COUNCIL AGENDA REPORT Page Three Working drawing /specs $225,000 * Land and air right acquisitions $400,000 $710,000 Consistent with the goal of producing an attractive, functional quality product and expediting the project time schedule, we believe the proposed budget is appropriate. However, we will make every attempt to contain the costs, consistent with these project goals. Use of Alternative Transportation Per the second action of the City Council from the November 7th study session, Council directed staff to work with the BIA to develop the scope of the transportation study that is to be completed before a third parking structure is built. Since there are a number of important issues to be determined (what will be looked at, the timing of the study, and cost) before the study can actually begin, staff is seeking Council support to direct staff to move forward with the transportation study discussions at this time with all of the concerned parties. Since this is a very important issue for the City, BIA and Alternative Transportation representatives, it is essential to begin and maintain an ongoing positive dialogue as the first step to keep the study discussions focused and moving forward. Staff is recommending a 6 -month time period to work out the details of the study and return to Council with a recommendation. FISCAL IMPACT: As of June 30 1995, the parking fund's unappropriated fund balance was $2,181,400. After the appropriation, the remaining unappropriated fund balance of approximately $1,300,000 will provide a strong working capital position for the parking fund. Additionally, the parking fund's current revenue stream generates an annual surplus of approximately $500,000. This positive crash flow, coupled with our working capital position, will enable the parking fund to finance additional debt service for the construction of the Marsh Street Structure expansion. ALTERNATIVES: The Project Manager position could be fulfilled through a team approach of staff personnel. A team comprised of the City Engineer, Parking Manager, Engineering Technician and Administrative Analyst and Transportation Planner could be delegated the proposed manager responsibilities to complete the project. The plus for this option is that staff is familiar with the process and procedures of the various requirements to get the project approved which ultimately could help expedite the overall project. Conversely, the time requirement needed for this option would impact staff's current workload and could jeopardize the completion of other high priority Public Works projects. Exhibit A— Timetable and cost estimates for the Marsh Street garage expansion S'-9 Marsh Street Structure Expansion Preliminary timetable and Cost Estimates 1. Hire project manager for the Marsh Street garage expansion Time: February 1, 1996 Cost: $4,500 (140 hours @ $32 /hour 2. (A) Hire appraisers for S1O Med and Post Office and Wells Fargo properties. Time: February 1, 1996 Cost: $207000 (B) Conceptual site plan to the Planning commission for compliance with Land Use and Circulation Element (C) Revise Circulation Element at Planning Commission Time: March 1, 1996 Cost: Project manager and staff time 3. (A) Hire property negotiator contractor for all properties Time: March 1, 1996 Cost: $10,000 (125 hours @ $85 hour) (B) Hire architect to initiate conceptual drawings of expansion project. Time: April 1, 1996 Cost: $102000 (C) Revise Circulation Element at City Council (Staff time only) Time: April 1, 1996 4. ARC review of conceptual drawings of expanded garage Time: May 1. 1996 Cost: Staff time 5. Council determination of final scope of project (consider use of condemnation)" Time: June 1, 1996 Cost: Staff time 6. Condemn SLO Med and buy lot and buy air space at post office with Council approval Exhibit A 51-- Time July 1, 1996 ** use of condemnation would delay project by a minimum of 6 months and the completion date would be revised to January 1999 or later Cost: $400,000 7. EIR for project @ MSS —hire contract engineer Time: August 1, 1996 Cost: $5,000 8. Finalize architect for preliminary and final design (rfp and award) Time: September 1, 1996 Cost: $402000 9. ARC and Planning Commission final approval (complete preliminary design) Tune: November 15, 1996 Cost: Staff time 10. Design structure (begin final design) Time: December 1, 1996 Cost: $225,000 11. (A) Bid project for construction and award Time: July 1, 1997 Cost: $3.5 million (B) Purchase Wells Fargo site ($1,500,000 in 97 -98 CIP) Time: July 1, 1997 12. (A) Begin construction Time: September 1, 1997 (B) Complete construction and begin operations Time: September, 1998 Total Estimated Cost: $4,210,000 for ABS and $1,500,000 Wells Fargo Grand Total $5,710,000 3%S January )996. SantaLuc.ta 7 ___R1tt11NG___AGENDA_' Luis Obhpopj, aini ioimorq.p.;Kk sk -.,ITEM# g rucaffes CrwgAnaurson ,✓,t4in0e, pastf(;?;years the City of , Divide this by the .§69 Par �-, . -.kmg-spaces. San Luis as come 9 way. I M .I; , hcser� 'id�' I pror. and we find. —ispo., -._c,alon supporting alternatives to the automobile that the cost per,space is over.$30,060� I "I qoocql links tqtq�pjke lane;.pcmvrk I , -_ 0 .1�hj w., To add I to.this, the annual op costs have been n added, ttus rclute§. halvtbeen _erati.ng of th- ' Marshland � " "" ' ".- -;" 1 1. �� o e ,Palm structurei't-un .expanded and pprpvqWikts.J[brpedcs- aRro>diiitely,S�66,000 (55I).Q the , and trians have been made in the downtown. , . . Z1 , _. ri�,�nue dey �Q in is around $294,006 Additionally, inrecent,months San Luis qp, 4). These structures can't pay tPFir Obispo has hosted nationallyand - i IL internatiolitaiij lead-.-. -gmzod 'AL erS in the fieft!Aof� nation q.k J WiR planning and nibanid sigo.:.it:l: Given:the.prqgzjess..we haxe..j. (f ....... made in developing a more "sus 6gul tainab;;" jW-. stricture, itilis lafflingto see _our r: 3r..x- Ci ty ll�ic now.ta ' king.a giant T step jbackwardsb�'supporting the _ tit construction of several new park- ing-structures in".1he downtowrij. jf and doing-nothing to discourage the construction ofan.1350 space A patking§truct'lire at C-11 Poly Recent City councilA At a.recen.t,,'st.udy.-sess.ion"I with the Downtown Business Im - provement Association (BIA);•. the .Couacil voted to move for- ward with the expansion of the 7 Marsh parking:structure,.-_, r A b4property-for another strut -, %,,' 47— near thi Wells Targobank:,-, I" F-7 .,v owntowii and to find a contract" POkdon-t6'm*gc thew activim., '•;.J" ties::Thii summer the City spent Uzi, $464'000. for: property:on the comer of Nipomo'and Palm Str6ets for 3;ef another own operatIng Costs, .11ULCk less beginto future parking structure. In all, the City's pay,!4*•_qorls;pc#op Downtown Concept Plan eivisions-as to- tal of eleven parkihestrucvuues.'Over four qjrg En!irej!migjf K Uizl&y. square block ofour- downtown will be qfDowmimm t devoted to the multi-level storage-of au- tomobiles:if this: plan: is' followed�fo For those who..beji9yd,t4kt,an abLm. completion: zu- d'.ance %f'paftipg is,tbe.kcyjq business vitality ,take a short to. the Central Parking Strucruiii'174a " 1trip Coast Mall•, It's ' the.ja.tmqsp�,eire..Of. Our downtonz - the.c MIS !4p.mission pjaz.a., Even to the uninitiated,' thi impacts of t* yces, the 91d buildings, the pe#s-. these structures should,be ob . %ious: dra-. q4@P94%jtY-tbXmqk iteconorniqa4y. 7=---" matic lincriia-ses'lln traffic with aciomp;il viable. Convenient parking in the down;. nyini'increases,in.noise-and,.'aif ;Rmp.i.k. Fgrqoy, pmessa.ry, particularly Lion and'a -less desirablelped=;: fuyisitojs,.Put clovie i aHy i;�cdlmit - ll� mbspheri!Otbl�r,tnot solobvious impacts iPORe 9F,9P,:We,1i§q_.Vhatje7�Nj more include ihe social costs associated with efficiellgX�-,t'tf�iv fi: turning valuable public spaceintomono- Theie are much envirRyP1eAtP4y.,' . lithic'slabs"of"ciincrete. Furtgermbre, and financially sensible alternatives to!- most transportation experts cite the. e'x' din 41 . g,parkingts"crures..InAct ,;kta' istence Of cheap- and abundamr.par kffig conference las.ijupc.(whose spon§oj��in- ns the main obstaclelto the'suCCess' of al- pLikded,tke lZity.of San Luis Obispo). we fernative-transportation: -.- lcarxied_how Boulder Colorado creates �While we may: have.a hard'itime: con- k� Par 9,V?thout pouring one bag of cote- vincifig our carn,worship . ing,friends of the �e.. In Boulder, sign,has been .)011ufion and corige�oii problems ir� halt c made to.... cOn.= ti(T Of, any addl- t; a,4 --A City documentati6ii shidwj tb&,4hen thi- two oasting park�'structurrs_are fin'ally'. paidooff in'2014-,i' . thef.�kIl!have.,cost:11s" over $21 million- for.constrirction alone.. U= �Of how to s ortagcs,', an official lt� at one car parked 9 . hilciuirs jc.g.. a.dowit- creates the need' for par. .gga .(a "i7 cal.timc-deimind for'S4913p111 that,car's owner had-walked car - pooled ortaken the bus to I— .. . . . . I. _ �tartly reduces',. the <need:for additional• parking spaces by allowing businesses to ;'CaSh-qut" their parking requireiriepts for t9WMAP; Luis, P�:Zp p AiTp_ly b -y,,u I- Psti;g,spacesqore qfcicn tly,aesnu- merous. Forlex;mple, qugqntly.a-nev downtown business. with .'xi amount of Whereto go jrom.herel . Wirth k, n�.: o wA-lI e Ld-gJ, e c1f , the. _d. . re. a d- f u- l . _ i. m% - . . p" _ an d costs of iiese p11 . " 1 _ 1s—rtc totes' and_ knowing that viab le kte;a— - 6es to their . '. constru ction tru- ctio, n . ex . i. st why would ihetg continue in this dutcqo ? Perha ps even more disconcerting is the 6ct.tat the City is. I oring their own recently adopted _plans io.the process. Program 12.7 in the-City?s Circulation Aaement (November, 1994) -states that:. ''aMtionalparking N sbwctures should oiilyhe built after. . a compilehimm"ve. parking study (that includes the evalu- ation of alternative transpor- tqion jo^ssihilitiey) is com- pleted and its results considt ered". . I 4arently,Ihli City is using a strict interpretation of the word "built" asthey spend counuess nours of stirlimi and nearly $1 million dollars on land'acquisiii6ris to do ev. erything-short of laying- the foundations. Is this being hon- est with us? Clearly-the intent .,..Of the pc4cy is to.avoid these -.expenditures.lintil a thorough . . I . ., " - . gh • -fanalysis reveals.that they're necessary. .-Fortunately, there's,a way to change the direction we seem to be heading g 'At their up.-Coming meeting of fanuary-16 the City Council is scheduled to revisit several of thesets- sucs- Williyour-help,me ca&g et.thc.City Council to fbH.owtheir own plans and do a thorough Andy of alternatives before anymore public funds are wasted on more parking structures. We: need to get the touncil to look forward to the examples of cities like Boulder rather than•back- wards to,the mind-set of twenty or thirty years ago.-If you are at.all interested in this issue. or-would-like. more.informar UOIL about3file.up-coming City Council mectin&.please contac=e.at 541-8838. You. can', also. send mare -mail at 'Cr,bigrAndqrson:is.-the former. bicycle coordinator, for; the :City of -San. Luis- Obispo and.a.newly.-cle.cted.member of the.Sierra;Clubs Executive Committee. A"1ETING AGENDA - E .1:1-& ITEM # Astrid Gallagher 37 El Mirador Ct San Luis Obispo, CA 93401 549 -9283 January 16, 1996 Re: The proposed Marsh Street Parking Garage Members of the City Council, San Luis Obispo, CA Dear Mayor Settle: Recycling buildings is an honorable American tradition used extensively by the thrifty Dutch during the 17th and 18th centuries in New England, New York, and New Jersey. Whenever a Dutch family moved, they hauled in their sturdy wagons the beams, stones and bricks from their homes. During the late 19th and early 20th centuries here in San Luis Obispo, residents frequently hauled their whole houses to a better lot. The Parks and Recreation Building located on the site of the proposed Marsh Street Parking Garage is a fine example of a Late Norman Tudor residence, is in good condition, and can be moved at modest expense to another city owned property. The inside of this beautiful library building is perfectly suited for active use of the city's historic archives and documents, and the final display, study and storage of the priceless city owned Chinatown /Mission/Chumash archeological collection. Please include funds for moving this building in the proposal for a new Marsh Street Parking Garage. Respectfully, Astrid Gallagher Cultural Heritage Committee coulucll ro ❑ CDD DIR ACAO ❑ FIN DIR [&�(ATTORNEY ❑ fIRE CHIEF CLERKIORIG PW DIR ❑ POLICE CHI MGMT TEAM ❑ REC DIA R FILE ❑ UTIL DIR JAN 16 199A ❑ PERS DIR CITY CLERK SAN LUIS OBISPO, CA I IvlttlIft AUNUA DATE -1k ITEM # To: The Mayor and City Council Members . Date: 01/16/96 City of San Luis Obispo, CA From: David Brodie 876 Chorro St. San Luis Obispo, CA 93401 I On your agenda is the addition to the existing parking structure on Marsh Street. Unfortunately, due to a meeting conflict, I am unable to attend tonight's meeting. Therefore, I would like to make the following written comments: In my opinion, increasing the size of the existing structure will concentrate vehicular and pedestrian traffic in a limited part of downtown to the detriment of other parts of downtown. Parking structures store automobiles, but more importantly they generate people activity. Careful planning can affect shopping patterns with the end result that shopping can be more equitably and uniformly distributed over the entire downtown core. It is important to locate parking structures in order to increase business where it is most needed. I therefore strongly urge you to consider the already mentioned alternative location for your next parking structure addition, i.e., within the vicinity of Wells Fargo Bank. Thank you for allowing me to share my views with you on this important issue. O� PACINCIL CAO ln,An-DRNEY 0 CLERKIORIG ❑ MGWr TEAM q 9 R50 FILE ❑ CDD DIR ❑ FIN DIR ❑ PW CHIEF PW DIR ❑ POLICE CHI D REC DIR ❑ UTIL DIR ❑ PERS DIR RECEIVED JAN 1 b IVY5 CITY COUNCIL SAN Lwe naIsPO. CA We the undersigned, support the goals of the City's Circulation Element (adopted November, 1994) particularly those relating to increasing the use of alternative transportation in the downtown area. Program 12.7 of the Circulation Element states that: "Additional parking structures should only be built after a comprehensive parking study (that includes the evaluation of alternative transportation possibilities) is completed and its results considered." We believe that this is an important component of the Circulation Element and that the deletion of this program would undermine the goals established in this document. We therefore request that the City Council follow their adopted policies and initiate this study prior to any action which would result in the planning of additional parking structures. 1 v �tl Na= Asp •,� � a� ,� k'7o %s; �s Ct , ��.. �,,�� G� b� ago � �9'r9 spas r (I A Ai.n �XYGI�� MI�A� ,lu 1 EiWC4C �� fl T9"f �V I v We the undersigned, support the goals of the City's Circulation Element (adopted November, 1994) particularly those relating to increasing the use of alternative transportation in the downtown area. Program 12.7 of the Circulation Element states that: "Additional parking structures should only be built after a comprehensive parking study (that includes the evaluation of alternative transportation possibilities) is completed and its results considered." We believe that this is an important component of the Circulation Element and that the deletion of this program would undermine the goals established in this document. We therefore request that the City Council follow their adopted policies and initiate this study prior to any action which would result in the planning of additional parking structures. / /�Z,, �' We the undersigned, support the goals of the City's Circulation Element (adopted November, 1994) particularly those relating to increasing the use of alternative transportation in the downtown area. Program 12.7 of the Circulation Element states that: "Additional parking structures should only be built after a comprehensive parking study (that includes the evaluation: of alternative transportation possibilities) is completed and its results considered." We believe that this is an important component of the Circulation Element and that the deletion of this program would undermine the goals established in this document. We therefore request that the City Council follow their adopted policies and initiate this study prior to any action which would result in the planning of additional parking structures. U We the undersigned, support the goals of the City's Circulation Element (adopted November, 1994) particularly those relating to increasing the use of alternative transportation in the downtown area. Program 12.7 of the Circulation Element states that: "Additional parking structures should only be built after a comprehensive parking study (that.includes the evaluation of alternative transportation possibilities) is completed and its results considered." We believe that this is an important component of the Circulation Element and that the deletion of this program would undermine the goals established in this document. We therefore request that the City Council follow their adopted policies and initiate this study prior to any action which would result in the planning of additional parking structures. L► -j �} 3 SZ 3�-� 4. f P�, We the undersigned, support the goals of the City's Circulation Element (adopted November, 1994) particularly those relating to increasing the use of alternative transportation in the downtown area. Program 12.7 of the Circulation Element states that: "Additional parking structures should only be built after a comprehensive parking study (that includes the evaluation of alternative transportation possibilities) is completed and its results considered." We believe that this is an important component of the Circulation Element and that the deletion of this program would undermine the goals established in this document. We therefore request that the City Council follow their adopted policies and initiate this study prior to any action which would result in the planning of additional parking structures. Lamy 7, "/ R I— P LP - 1112 93Y� 7 3�, We the undersigned, support the goals of the City's Circulation Element (adopted November, 1994) particularly those relating to increasing the use of alternative transportation in the downtown area. Program 12.7 of the Circulation Element states that: "Additional parking structures should only be built after a comprehensive parking study (that includes the evaluation of alternative transportation possibilities) is completed and its results considered." We believe that this is an important component of the Circulation Element and that the deletion of this program would undermine the goals established in this document. We therefore request that the City Council follow their adopted policies and initiate this study prior to any action which would result in the planning of additional parking structures. Name Address •t� d4J Krc/nirLtrf 160 Gra�cJ SCE G4 `r3`fQS' 9�,O e sko 2 A 1 byZ6 i LAM AA 3 LU 7 We the undersigned, support the goals of the City's Circulation Element (adopted November, 1994) particularly those relating to increasing the use of alternative transportation in the downtown area. Program 12.7 of the Circulation Element states that: "Additional parking structures should only be built after a comprehensive parking study (that includes the evaluation of alternative transportation possibilities) is completed and its results considered." We believe that this is an important component of the Circulation Element and that the deletion of this program would undermine the goals established in this document. We therefore request that the City Council follow their adopted policies and initiate this study prior to any action which would result in the planning of additional parking structures. Name Ad-dws c 9 3SrJ J i i I , _ � I I E We the undersigned, support the goals of the City's Circulation Element (adopted November, 1994) particularly those relating to increasing the use of alternative transportation in the downtown area. Program 12.7 of the Circulation Element states that: "Additional parking structures should only be built after a comprehensive parking study (that includes the evaluation of alternative transportation possibilities) is completed and its results considered." We believe that this is an important component of the Circulation Element and that the deletion of this program would undermine the goals established in this document. We therefore request that the City Council follow their adopted policies and initiate this study prior to any action which would result in the planning of additional parking structures. �4 9 /9 6 to 11