HomeMy WebLinkAbout09-10-2026 Clerk Destruction - PRRs 2021 & 2023
DATE 09/10/2026
TO: Greg Hermann, Deputy City Manager
J. Christine Dietrick, City Attorney
Teresa Purrington, City Clerk
FROM: Sara Armas, Deputy City Clerk
SUBJECT: REQUEST FOR RECORDS DESTRUCTION
On April 24, 2001, the City Council adopted a Records Retention Policy for preservation, protection, and
legal disposition of the City’s Records (Resolution No. 9174, 2001 Series), along with a Records
Retention policy and schedule update process. In accordance with the currently published policy and
schedule, certain records have been identified as eligible for destruction (Attachment A). Also attached
are the relevant sections from the currently published records retention schedule (Attachment B). The
method of destruction disposal will be via recycling or secure destruction.
Public Records Requests and Records Produced that closed in the year 2021/2023, listed on the attached,
exceed the retention requirements, and, as such, are being prepared for destruction. The method of
destruction will be deletion from electronic storage system.
Please sign below indicating your approval for the destruction of the attached listing of records.
(Legal Analyst Review _________)
Department Head City Attorney City Clerk
CERTIFICATE OF DESTRUCTION
I, ____________________, do hereby certify that the records listed on the attached were properly
disposed of on ___________________.
Attachments:
A. List of records to be destroyed
B. Relevant sections of the records retention schedule
Initials
Docusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
10/2/2026 | 10:51 AM PDT
Sara Armas
Dept/DIV and Category ID#Year ClosedDestruction AllowedDescription/NotesGeneral Administration - 2021 2024 09-15-2021 PRR21217 Fountain - Harmon Campaign Filing (Located in Blind folder)Citywide / Records2023 202606-30-2021 PRR21164 Canny - Giron incident body camManagement09-21-2021 PRR21224 Walter - Agreement Release of Claims09-21-2021 PRR21225 Walter FitzgeraldPublic Records Requests10-14-2021 PRR21250 Fox - NHCand Records Produced11-19-2021 PRR21285 Rourke - Rourke Records03-25-2022 PRR22074 Tsai - French Hospital04-18-2022 PRR22092 Cone - 835-865 Aerovista04-21-2022 PRR22100 Velie - Cannabis Retail Records05-05-2022 PRR22125 Jones - Benedetti After Action Report05-16-2022 PRR22123 Gillingham - After Action Report 5-10-2107-15-2022 PRR22185 Tsai - Villagio07-27-2022 PRR22191 Velie - SLO County Observer08-01-2022 PRR22197 Tsai - Motel Inn08-24-2022 PRR22208 Babatunde - Sierra Vista Plans08-26-2022 PRR22214 Tudor - Cannabis related emails10-12-2022 PRR22249 Patino - San Carlos/Florence parking10-18-2022 PRR22264 Fountain - PD surveillance camera info10-24-2022 PRR22257 Tinajero - EV Charging RFP11-08-2022 PRR22299 Lagier - 5-10-21 incident - body cam11-14-2022 PRR22278 Manley - 1201 Palm UST-Hazmat-Bldg11-15-2022 PRR22280 Margolis - 277 Granada Hazmat UST11-16-2022 PRR22284 Walker - 1473 Monterey HazMat/UST11-18-2022 PRR22294 Tsai - 276 Tank Farm Road12-05-2022 PRR22296 Rusch - PD settlement agreements12-15-2022 PRR22304 Alonzo - San Luis Square12-15-2022 PRR22306 VanMeter - 12-09-2022 parking lot video12-21-2022 PRR22312 Kutinsky - Cunningham records12-29-2022 PRR22313 Fraser - 6080 Lewis Lane01-04-2023 PRR23001 Swank - PD Strategic Planning RFP01-09-2023 PRR23002 Winters - 3042 Augusta01-09-2023 PRR23003 Blanchard - 1125 Garden St01-09-2023 PRR23004 Barnes - Stevens complaints01-11-2023 PRR23005 Maciej - Ins. Cert. for Landscape Dev. Inc.01-12-2023 PRR23006 Jensen - TOT revenue01-17-2023 PRR23007 Camsuzou - 364 Pacific CUPA01-17-2023 PRR23008 Blanchard - Garden St multiple addresses01-17-2023 PRR23009 Biggers - 0 Froom Ranch Rd01-17-2023 PRR23010 Weis - San Luis Ranch CUPA01-18-2023 PRR23011 Lavine - Mortgage records Madonna Rd various addresses01-18-2023 PRR23012 Monteiro - 263 N Chorro fire 1-17-2301-18-2023 PRR23013 Grzincic - 1029 Southwood 1-8-23 Fire Report01-19-2023 PRR23014 Volonakis - Incident #122320220101669 (Located in Blind folder)Docusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
Dept/DIV and Category ID#Year ClosedDestruction AllowedDescription/NotesGeneral Administration -2023 2026 01-19-2023 PRR23015 Monaghan - Fyffe Homicide in 1946 (Located in Blind folder)Citywide / Records 01-20-2023 PRR23016 Lavine - Tianna Arata EmailsManagement01-20-2023 PRR23017 Corso - Hotel Cerro Building Information01-23-2023 PRR23018 Carr - 1118 Palm St. permit historyPublic Records Requests01-23-2023 PRR23019 Caligaris - 276 Tank Farm Rdand Records Produced01-23-2023 PRR23020 Maurer - Humbert / Victoria01-26-2023 PRR23021 Price - 631 N Santa Rosa CUPA01-26-2023 PRR23022 BuildZoom - Permit records 12-15-22 to present01-30-2023 PRR23023 Nguyen - LOVR Froom Rch traffic camera data01-31-2023 PRR23024 Sederquest - Drycleaner data02-02-2023 PRR23025 Pisupati - Kin & Glo records02-02-2023 PRR23026 Wagner - flood work02-02-2023 PRR23027 Pheiffer - 1943 McCollum02-03-2023 PRR23028 Best - Permit Hstory and Building Plans for 3186 Daisy Ln, 3194 Daisy Ln, and 365 Sage St.02-07-2023 PRR23029 Wink - Christopher Coleman (Located in Blind folder)02-07-2023 PRR23030 Albright - 6255 Edna Rd02-07-2023 PRR23031 Gonzalez - case 230130035 and 221202073 (Located in Blind folder)02-07-2023 PRR23032 Bruneau - Business Licenses02-08-2023 PRR23033 Rios-Starr - Hayward Excavating Insurance02-08-2023 PRR23034 Little -117 Suburban CUPA02-09-2023 PRR23035 Ryff - Tract 2428 Wall documentation02-09-2023 PRR23036 Johnson - Public Art02-13-2023 PRR23037 Bahr - 1255 Ella sewer related documentation02-13-2023 PRR23038 Brockett - 3003 Rockview02-14-2023 PRR23039 Conroy - 1150 Laurel UST02-14-2023 PRR23040 Cole - 826 Alyssum Ct permits02-14-2023 PRR23041 AlliumData - Insurance and benefits02-17-2023 PRR23042 Hudson - PD Summary Log for 570 Peach St.02-21-2023 PRR23043 Walker - 6 & 10 Higuera02-22-2023 PRR23044 Cole - 3591 Sacramento #50 permit history02-22-2023 PRR23045 Lempres - Shenkman or Rafferty letter02-23-2023 PRR23050 Ryff - Phase 3, Lot 83 plans02-23-2023 PRR22046 Corey - Lot 172 Utility Plan02-24-2023 PRR23049 Trinidad - 1027 Marsh HazMat CUPA02-24-2023 PRR23051 Gilinson - Parking Operation Merchant Statements02-27-2023 Soulet - Arrest Report "Cal Poly Dorm" (Located in Blind folder)02-28-2023 PRR23053 McCormick - Insurance Certificate Erik Jones03-01-2023 PRR23055 Harris - 228 High St Dog Attack03-01-2023 PRR23056 Horvath - 1895 Monterey HazMat Tank CUPA03-02-2023 PRR23057 Collins - Solar Permit data03-02-2023 PRR23059 Biggers - 1301 Calle Joaquin03-02-2023 PRR23063 Harris - Walker - Health info concerning Dog Bite (Located in Blind folder)03-02-2023 PRR23064 Record Retrieval Solutions - Gavin Robinson - amblance billing (Located in Blind folder)03-03-2023 PRR23060 Manley - Records on 1780 Beach StreetDocusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
Dept/DIV and Category ID#Year ClosedDestruction AllowedDescription/NotesGeneral Administration -2023 2026 03-03-2023 PRR23061 Trinidad - Records on 1023 Marsh St. and 1001 Marsh St.Citywide / Records 03-06-2023 PRR23062 Johnson - homekey grant Anderson HotelManagement03-06-2023 PRR23065 Sullivan - 2744 El Cerrito HazMat CUPA Tank03-06-2023 PRR23066 Sullivan - 4800 Morabito Pl HazMatCUPATankPublic Records Requests03-13-2023 PRR23067 Loud - Open Code Enforcement casesand Records Produced03-13-2023 PRR23068 Camsuzou - CUPA various Orcutt Rd03-14-2023 PRR23069 Bruneau - Current Business Licenses03-14-2023 PRR23070 Mackenzie - 1698 Wilson03-14-2023 PRR23071 SFChronicle - CVRA records03-14-2023 PRR23072 Anaya - 911 call case 221105047 (Located in Blind folder)03-14-2023 PRR23073 Johnson - Avila Ranch Developer letter (Located in Blind folder)03-16-2023 PRR23074 Lumanog - Broadband Master Plan03-16-2023 PRR23075 Maher - PD Front Bldg Video (Located in Blind folder)03-16-2023 PRR23076 Hoskins - 950 Olive ownership03-16-2023 PRR23083 Huey - 2019 SLO PD Policy Manual03-20-2023 PRR23077 Manley - 380 Pismo03-21-2023 PRR23078 Margolis - 46 Prado permits and CUPA03-22-2023 PRR23079 Kenney - Multiple RFP awards03-22-2023 PRR23080 Gloria - Style Guide03-22-2023 PRR23081 Stange - Signal Timing LOVR-Froom03-23-2023 PRR23082 Roman - Magana records (Located in Blind folder)03-23-2023 PRR23084 Gutierrez - PD Report 211030148 & supplemental records (Located in Blind folder)03-24-2023 PRR23085 Brown - PD "Hog Tie" procedure03-24-2023 PRR23086 Camsuzou - 1160 Laurel CUPA03-24-2023 PRR23087 Velie - 2018-present City Electric Bills03-28-2023 PRR23088 - Chief of PD Employment Contract03-28-2023 PRR23089 Olcott - 338 Christina 03-29-2023 PRR23090 Institute for Sunshine Law - Silver and Wright Law Firm03-30-2023 PRR23091 Metropolitan Reporting Bureau - Auto Fire Report 3-19-23 Griggs (Located in Blind folder)04-03-2023 PRR23092 Martin - POD images Santa Rosa & Monterey (Located in Blind folder)04-03-2023 PRR23093 Olcott - 1464 Gulf04-04-2023 PRR23094 Collins - Solar Permit data04-04-2023 PRR23095 Camsuzou - 564 Higuera CUPA04-04-2023 PRR23096 Riggs 03-03-23 21 Zaca Ln Incident report04-07-2023 PRR23097 Patel - 958 Citrus Court plans04-12-2023 PRR23098 Rugas - Bldg Permits YTD04-13-2023 PRR23099 McCondichie - 3650 Broad CUPA Hazmat04-13-2023 PRR23100 Reiss - 3186 Daisy plans04-17-2023 PRR23101 Almada - NoCho Greenway bid inf04-18-2023 PRR23102 Soulet - Arrest report (Located in Blind folder)04-18-2023 PRR23103 Lopez - Stafford Street04-19-2023 PRR23104 Bruneau - March Business Listing04-20-2023 PRR23105 Gordon - 692-696 Marsh Permit History04-21-2023 PRR23106 Olsen - 71 Palomar, 22 Chorro HazMat CUPADocusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
Dept/DIV and Category ID#Year ClosedDestruction AllowedDescription/NotesGeneral Administration -2023 2026 04-21-2023 PRR23107 McDonough - 22 Chorro Fire InspectionsCitywide / Records 04-21-2023 PRR23108 McDonough - 71 Palomar Fire and CodeManagement04-21-2023 PRR23109 Bowman - Mustang Dr Fire04-24-2023 PRR23110 Barnes - Police misconductPublic Records Requests04-24-2023 PRR23110 Barnes - Police misconductand Records Produced04-24-2023 PRR23111 Ramos - 71 Palomar Bldg records04-24-2023 PRR23112 Ramos - 22 Chorro Bldg records04-24-2023 PRR23113 Eikenberry - Online Legal Search contracts04-24-2023 PRR23114 Barnes - DOJ grants04-25-2023 PRR23116 Krege - Mack Fire engine letter04-25-2023 PRR23116 Russell - 1023 Chorro Fire Report04-26-2023 PRR23117 Noland - Stafford St HazMat UST04-26-2023 PRR23123 Herndon - Sacramento collission - Patricio04-27-2023 PRR23118 Migalski - Drycleaner Facility list04-27-2023 PRR23119 Vargas - Randall Lakey incident records (Located in Blind folder)04-27-2023 PRR23120 Margolis - 920 Olive04-27-2023 PRR23125 King 12/31/2021 arrest body cam images (Located in Blind folder)04-28-2023 PRR23121 Helberg - Fire Sprinkler Construction Plans for Farm Supply Company04-28-2023 PRR23131 Wilson - Sexual Misconduct05-02-2023 PRR23122 Collins - Solar Permits - April05-04-2023 PRR23124 Valory - Car Fire LOVRMadonna05-04-2023 PRR23132 King - Geibel incident Body Cam images05-05-2023 PRR23126 Campbell - Fund reporting05-05-2023 PRR23127 Anonymous - text messages05-08-2023 PRR23128 Otto - Traffic Citation data05-08-2023 PRR23134 Wosas - Case 220741050 bodycam (Located in Blind folder)05-10-2023 PRR23129 Boster - 1341 Oceanaire Fire Report05-10-2023 PRR23130 Hoskins - 914 Olive permit and code history05-15-2023 PRR23133 Tsai - Motel Inn05-17-2023 PRR23135 Krege - Historical waterline files05-18-2023 PRR23136 Arasheben - 692-698 Marsh records05-22-2023 PRR23137 Hudson - 2 Mexicans contract05-22-2023 PRR23138 Honeycutt - 755 Santa Rosa Fire Sprinkler05-22-2023 PRR23139 Honeycutt - 305 Madonna Fire Sprinkler05-22-2023 PRR23140 Mobley - Adult Entertainment Violations05-22-2023 PRR23141 Hudson - various PD records regarding video of homeless arrest (Located in Blind folder)05-25-2023 PRR23142 Pitlick - Call/Disposition Records for MCU05-25-2023 PRR23143 Rugas - Building Permits from April 15, 2023 to Present05-26-2023 PRR23144 BidJudge - Bid Results for North Broad Street Neighborhood Park05-26-2023 PRR23145 Jalali - Asphalt Maintenance near 1687 Prefumo Canyon Rd.05-30-2023 PRR23149 Battle - 2018 Incident, Orcutt Rd (Located in Blind folder)06-02-2023 PRR23146 Collins - Solar Permits06-02-2023 PRR23147 Camsuzou - 1235/1239 Monterey CUPA06-05-2023 PRR23148 Chantler - 3877 Long StDocusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
Dept/DIV and Category ID#Year ClosedDestruction AllowedDescription/NotesGeneral Administration -2023 2026 06-08-2023 PRR23152 Herndon - Benedetti (Located in Blind folder)Citywide / Records 06-08-2023 PRR23153 Stulberg & Tatum - Walsh records (Located in Blind folder)Management06-09-2023 PRR23150 Arias - 546 Higuera Permits/Plans06-12-2023 PRR23151 McCondichie - 131 Suburban Rd.Public Records Requests06-14-2023 PRR23154 Cooper - Benedetti (Located in Blind folder)and Records Produced06-14-2023 PRR23155 Ibarra - employee data06-20-2023 PRR23147 Peele - 1499 San Luis Dr06-21-2023 PRR23158 Dagley - unclaimed funds06-21-2023 PRR23159 Dillinger - 1411 Descanso Fire06-22-2023 PRR23160 Mansur - 1411 Descanso Fire06-22-2023 PRR23161 Oliver - 2600-2640 Broad06-23-2023 PRR23162 Cavanaugh - 1155 Los Olivos Road (Located in Blind folder)06-23-2023 PRR23163 Puerling - Building Plans for 485 Woodbridge06-26-2023 PRR23164 Locke - 2060 Wilding Permit06-27-2023 PRR23166 Blackwell - Herzig and Hart (Located in Blind folder)06-27-2023 PRR23167 Locke - 201 Buena Vista Permit06-27-2023 PRR23168 Toyama - 1235 Southwood Fire Report06-27-2023 PRR23169 Salinas - Parking Structure bids06-28-2023 PRR23170 LexisNexis - 1411 Descanso Fire06-28-2023 PRR23171 Krege - Fire Station Construction records06-28-2023 PRR23172 Quigley - 6-22-23 Anderson (Located in Blind folder)06-28-2023 PRR23173 Kevnick - 2600-2640 Broad06-29-2023 PRR23174 Locke - 1753 Alta permit06-29-2023 PRR23175 Ferrante - 1235 Southwood Fire Report06-30-2023 PRR23176 Watterson - City Lease Inf06-30-2023 PRR23177 Peele - 11050 LOVR calls06-30-2023 PRR23178 Ibrahim - 1132 Olive Fire report07-03-2023 PRR23179 Locke - 2310 Sunset07-03-2023 PRR23180 Collins - Solar permits07-03-2023 PRR23181 Camsuzou - 1604 Monterey CUPA07-03-2023 PRR23182 Griffin - Tuggle Stornetta communication07-03-2023 PRR23183 Ream - Ped Xing project bid07-03-2023 PRR23184 Sullivan - Froom Rch Way Haz/Mat07-05-2023 PRR23185 Camsuzou - HazMat Reports for 1101 Laurel Lane07-05-2023 PRR23186 Labb - Fire Report for 1132 Olive Street07-05-2023 PRR23192 Transparent CA - Employee data07-06-2023 PRR23187 Parker - Fire Report for 1130 Olive Street07-07-2023 PRR23188 Benderradji - Cannabis Business Tax Amounts07-07-2023 PRR23191 Locke - 1750 Alta permit07-10-2023 PRR23189 Manley - 1422-1480 Monterey env.07-10-2023 PRR23190 Camsuzou - 1101 Laurel HazMat07-10-2023 PRR23193 Salter - Kaston Wong motor vehicle incident (Located in Blind folder)07-11-2023 PRR23194 LexisNexis - 1233 Southwood Fire Report07-11-2023 PRR23195 Williams - 2950 Broad traffic incidentDocusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
Dept/DIV and Category ID#Year ClosedDestruction AllowedDescription/NotesGeneral Administration -2023 2026 07-11-2023 PRR23196 Nuval - 749 Higuera Bldg permitsCitywide / Records 07-13-2023 PRR23198 Rugas - Bldg requests 5/26-presentManagement07-13-2023 PRR23199 Hollander - 1233 Southwood Fire Report07-13-2023 PRR23200 Manley - 1423-1433 Calle Joaquin UST Haz/MatPublic Records Requests07-17-2023 PRR23201 Locke - 770 Buchon Permitand Records Produced07-17-2023 PRR23203 Pinard - Emerson Park Outreach07-18-2023 PRR23202 Chatar - Purchasing Records 9/27/2018 to current07-19-2023 PRR23204 LexisNexis - Car Fire Report07-20-2023 PRR23205 Bruneau - Listing of new businesses filed 6/1/23 - 6/30/2207-20-2023 PRR23206 Quinones 1146-1160 (evens) & 1165 Farmhouse Ln UST HazMat07-21-2023 PRR23207 Manley - 10660 & 10340 LOVR HazMat and Building Permits07-24-2023 PRR23208 Pilch - 1130-1132 Olive St. Fire Report07-24-2023 PRR23209 Harris - 363 Santa Rosa St. Permits07-24-2023 PRR23210 Villegas - Palm St Garage Hit Car07-24-2023 PRR23211 Maldonado - RFP and Contract or MOU between City of SLO & BlocPower07-25-2023 PRR23212 LexisNexis - 1132 Olive St Fire Report07-26-2023 PRR23213 Hunter - 1411 Descanso St. Fire Report07-26-2023 PRR23214 Nelson - Deanna Cantrell Lost Gun Report07-26-2023 PRR23215 Gibson - 1235 Southwood Fire Report07-27-2023 PRR23216 Soulet - Report of Arrest07-31-2023 PRR23217 Manley - APN 053-412-014 Records08-01-2023 PRR23218 Leicester-Cadaret - Car Fire Report08-02-2023 PRR23219 Clark - Building and UST/HazMat Permits APN 053-412-025 & 053-412-02508-02-2023 PRR23220 Collins - July Solar Permits08-03-2023 PRR23221 Spangler - List of outstanding checks >90 days and >$49908-04-2023 PRR23223 Cavanaugh - 1850 Calle Joaquin08-08-2023 PRR23222 Rabun - 415 Dana08-09-2023 PRR23224 LexisNexis - 2450 skyview trail Fire Report (Located in Blind folder)08-09-2023 PRR23225 Velie - Shenkman Letter08-10-2023 PRR23225 Wagner - Records of money spent clearing creeks 1-9-23 - 3-19-2308-14-2023 PRR23226 Jorgeson - Personal item receipts given to homeless people08-14-2023 PRR23227 Margason - Expiration Dates for discretionary permits - Resolution 11099 & Ordinance 11099, section 308-15-2023 PRR23228 Cabrera - All permit history for 1764 Lima Dr.08-17-2023 PRR23229 Rugas - Building permit records July 14, 2023 - present08-17-2023 PRR23232 Melgar - Tank Farm Orcutt Roundabout08-18-2023 PRR23230 Colca - Fire Records for 1530 Froom Ranch Way (Petsmart)08-18-2023 PRR23231 Ford - Salary and Car Allowance for City Executive Team08-21-2023 PRR23233 Mineer - Building Permits issued 7/20-current08-21-2023 PRR23234 Bourgeois - Signal Information - Santa Rosa N & Highland Drive08-25-2023 PRR23235 Wesolowski - Non Potable Water Records08-28-2023 PRR23236 Adams - Calls to Safe Parking by Railroad Square08-30-2023 PRR23237 Vander Weele - Permit Records for 286 Higuera Street from 1980-2023 and Env. Inspection Reports08-30-2023 PRR23238 Salinas - 842 & 919 Palm Parking Structure Repair Records, low bidders and subcontractors08-30-2023 PRR23239 Cabrera - 842 Alyssum Court #15, All Permit HistoryDocusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
Dept/DIV and Category ID#Year ClosedDestruction AllowedDescription/NotesGeneral Administration -2023 2026 08-31-2023 PRR23240 Krege - Following up with PRR from 2019 Fire Station Log books, oldest onesCitywide / Records 08-31-2023 PRR23241 Krege - Letter from the California Garage 1912-1929 Counter #137 and Resolutions 1955-1958 #36Management08-31-2023 PRR23242 Manriquez - Job Titles & Wages for staff reported under AZ unemployment insurance08-31-2023 PRR23243 Barrera - 286 Higuera St. UST and Environmental Inspection ReportsPublic Records Requests09-01-2023 PRR23244 Collins - Residential and Commercial Solar Permit Data from August 2022and Records Produced09-01-2023 PRR23245 Jorgeson - Payment Details for TwoMexicans.com from 9/1/2020 - 9/1/202209-05-2023 PRR23246 Dike - Orcutt Rd multiple09-07-2023 PRR23247 Marquez - Hawthorne School Welfare Check (Located in Blind folder)09-07-2023 PRR23248 Albite - Old Garden Creek Retaining Wall Replacement project status09-07-2023 PRR23249 Albite - South Street Median Landscaping Improvements project status09-07-2023 PRR23250 Volonakis - Documentation on all active contracts with CAPSLO09-07-2023 PRR23251 Depillo - Fire Report 1036 Kerry Dr. SLO09-07-2023 PRR23252 Pradhan - Sewer, Storm Drain and Water Information for 3550 Broad St.09-08-2023 PRR23253 Walker - City Council Meeting 12/1/2015 video copy09-08-2023 PRR23254 Alsky - Executed Vendor Contract09-11-2023 PRR23255 Barclay - Fire Report 1411 Descanso St. SLO09-12-2023 PRR23256 Juego - Building, Planning and Fire code violations at Marriot Courtyard, 1605 Calle Joaquin 9340509-13-2023 PRR23257 Ho - All gross revenue reported & local tax received from all licensed cannabis retail storefront 01-01-2018 to present09-13-2023 PRR23258 Volonakis - Service Calls to 40 Prado and 750 Orcutt for 2022 Calendar year09-14-2023 PRR23259 LaMacchia-Meeks - 1343 Fernwood Dr. Fire Dept Response calls in the last 90 days09-15-2023 PRR23260 Murales - Marsh Street Bridge Emergency Debris Cleanup09-15-2023 PRR23261 Murales - Tank Farm Lift Station Discharge Pipe Replacement09-15-2023 PRR23262 Murales - Ruth and Iris Culvert Replacement09-15-2023 PRR23263 Volonakis - CAPSLO Certificate of Insurance09-19-2023 PRR23264 Tatum - Traffic Light Maintenance Records - NB Osos St & Pismo St on 1/21/2023 at 15:57 hours09-20-2023 PRR23265 Jorgeson - Any & all documents pertaining to 9/14-9/1509-21-2023 PRR23266 Arceo - Case #40-78007/Tank Farm Rd - Street Job near Islay Park09-21-2023 PRR23267 Arceo - Case #40-74319/Railroad Safety Trail Taft to Pepper #34376709-21-2023 PRR23268 Cabrera - Permit History for 3038 Rockview Pl.09-21-2023 PRR23269 Minnick - 1379 Sydney St., PD and/or Fire records 7/2019 to date09-22-2023 PRR23271 Volonakis - PD case #23091607309-25-2023 PRR23272 Rugas - Building Permit records August 22 - September 26, 202209-26-2023 PRR23273 Walker - CUP's for fraternities & sororities in SLO09-26-2023 PRR23275 Manley - 2138 Broad St (APN 003-748-036) Fire records, HazMat/UST, & building permits09-27-2023 PRR23276 Briceno - CDBG Curb Ramps 202109-27-2023 PRR23277 Jackson-Ings - Petsmart Fire Report09-27-2023 PRR23278 Krammer - 220 High St. CUPA files09-28-2023 PRR23279 Jorgeson - Any & all filming/video of arrest09-28-2023 PRR23280 De Leon - APN 053-251-074 HazMat/UST permits 1975 - Present09-28-2023 PRR23281 Peterson - Avila Ranch Water Basins09-28-2023 PRR23282 Camsuzou - 1075 Court St CUPA09-28-2023 PRR23283 Volonakis - 9-27-2023 PD contact w/Volonakis10-02-2023 PRR23284 Volonakis - CAPSLO Budget Info.10-02-2023 PRR23285 Volonakis - Prado Call cost comparisonDocusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
Dept/DIV and Category ID#Year ClosedDestruction AllowedDescription/NotesGeneral Administration -2023 2026 10-02-2023 PRR23286 Volonakis - 9-29-23 Laguna LakeCitywide / Records 10-03-2023 PRR23287 Manley - Brooks Woodworks LUSTManagement10-03-2023 PRR23288 Walker - Noise responses for provided addresses (Located in Blind folder)10-04-2023 PRR23289 Sanders - Any & all documentation for 810 Orcutt Rd.Public Records Requests10-04-2023 PRR23290 Mosher - 210, 204, 219, 227 Madonna Rd., HazMat/UST Recordsand Records Produced10-05-2023 PRR23291 Camsuzou - CUPA files for 2800 Broad St.10-05-2023 PRR23292 Sanders - Ordinance10-09-2023 PRR23292 Lewis - SLOPD Records10-09-2023 PRR23293 1087 Santa Rosa Address History Report for the past 10 months10-11-2023 PRR23294 Frazier - Any contracts from SLO Transit or City of SLO with Bishop Peak software10-11-2023 PRR23295 Fairbank - Any records on/claims against Eric Fairbanks last 6 months to present10-12-2023 PRR23296 Nunes - Medical and Billing records (Located in Blind folder)10-16-2023 PRR23297 Milione - 313 Madonna Rd CUPA permits10-18-2023 PRR23298 Colca - 1530 Froom Ranch - Petsmart fire10-20-2023 PRR23300 Heller - Burglary Stats Report (Located in Blind folder)10-23-2023 PRR23301 BidJudge - Tank Farm Lift Station Discharge Pipe Replacement10-23-2023 PRR23302 BidJudge - Johnson Waterline Replacement Irish Bishop10-23-2023 PRR23303 Adamski - Records relating to Christopher Cohan and the City of SLO, 1988 to present10-23-2023 PRR23304 Toney - 411 Grant Ave/1739 Fredericks St., Electrical Service Drop Weatherhead Buckled and Broke10-25-2023 PRR23305 Watts - Arrest Report10-27-2023 PRR23306 Horrillo - SLO Transit Ridership Data10-30-2023 PRR23307 Cabrera - All permit history for 145 South St. #A59, APN 910-000-041 in the last 10 years10-31-2023 PRR23308 LexisNexis - Car Fire report10-31-2023 PRR23309 Rugas - Building Permit records 9/27/2023 - Present10-31-2023 PRR23310 Honeycutt - 2074 Monterey Street (La Cuesta Inn) Fire Sprinkler plans11-01-2023 PRR23311 Charles - 198 South St Fire Report, Incident #644211-01-2023 PRR23312 Schykerynec - SB 740 Data11-02-2023 PRR23313 Flores - PD Report 23-100200211-02-2023 PRR23314 Collins - Solar Permits 9/1/23 - 10/31/2211-02-2023 PRR23315 Estrada - Park Local Program11-06-2023 PRR23316 Raymond - Body camera video of James Taylor arrest11-06-2023 PRR23317 Salinas - Bid #2000034-2 Reservoir No. 2 Cover Replacement Project11-06-2023 PRR23318 Salter - Any and all documentation SLOPD Report #23101807311-06-2023 PRR23319 Walker - Noise responses for provided addressess 8/1/2020 - 10/19/202211-07-2023 PRR23320 Knopf - Noise citation payments11-08-2023 PRR23321 Carp - 911 Transcript & Recording on 10/25/2022, incident #22102507011-08-2023 PRR23322 Brazao - 1301 Calle Joaquin any & all permits, records & violations11-08-2023 PRR23323 Metropolitan Reporting Bureau - 198 South St Fire Report11-08-2023 PRR23324 Camsuzou - 3563 Empleo Street CUPA files, APN: 053-252-06611-13-2023 PRR23325 Anonymous - Cal Poly Fire Hydrant11-13-2023 PRR23326 Harris lawyers - bike vs car crash report request (Located in Blind folder)11-14-2023 PRR23327 Salinas - Bid #2000075-1.01 - City Hall Landing Repair11-14-2023 PRR23328 Manley - 279 Bridge Street Records11-16-2023 PRR23329 Devillez - Bid Results for Projects: 2000578, 2000034-3Docusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
Dept/DIV and Category ID#Year ClosedDestruction AllowedDescription/NotesGeneral Administration -2023 2026 11-16-2023 PRR23330 Salinas - Bid #2000188 - Mitchell Park Revitalization ProjectCitywide / Records 11-20-2023 PRR23331 Mineer - Building Permits issued 7/27 - 8/2/2023Management11-22-2023 PRR23333 Brancato - Contractor certificate of insurance11-27-2023 PRR23334 Reed - All fire records for fire on 10-28-2023 at 198 South St.Public Records Requests11-27-2023 PRR23335 Ugoh - Request for Incident Report #231120113and Records Produced11-28-2023 PRR23336 Almada - Cultural Arts District Parking Structure11-29-2023 PRR23337 Katz-Lacabe - Flock PD Data11-29-2023 PRR23338 Camsuzoa - 123000 LOVR CUPA11-30-2023 PRR23339 SLO Citywide Landscape Maintenance 2021 Awarded Contract11-30-2023 PRR23340 LexisNexis - 345 Chaplin Ln Fire Report12-01-2023 PRR23341 Kulick - 5 Years of Inspections and Nearby Mains12-01-2023 PRR23342 Collins - Solar Permits & Energy Storage System Permits12-01-2023 PRR23343 Holden - Fire Inspection records for 2880 Broad Street, 2021-202212-05-2023 PRR23344 Hall - Business License records - Federal Express Corporation12-07-2023 PRR23345 Lumanog - SCADA Support Services - Awarded Contract Doc & Bid results12-07-2023 PRR23346 Foster - 1700 Osos Street Sewage release12-11-2023 PRR23347 Salinas - Arroyo Grande Creek Channel Emergency Levee Rehab Project Phase 2B12-11-2023 PRR23348 Salinas - Storm Repairs at Pineknolls Drive MP 0.12512-11-2023 PRR23349 Marsh Street Garage Camera Footage 12/10/2212-12-2023 PRR23351 Marsha - Grand & Fredericks - 5 years of intersection data (Located in Blind folder)12-12-2023 PRR23352 - CUP's & Land Use Approvals at 190 Santa Rosa St.12-15-2023 PRR23354 Stenger - 55J Stenner St Fire ReportDocusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8
Rev. 07-17-2025 CITY OF SAN LUIS OBISPO RECORDS RETENTION SCHEDULE page 1 of 17
RECORD TITLE TOTAL
PERIOD
OFFICE RESPONSIBLE FOR
RETENTION AND
DISPOSITION OF RECORD
CODE SECTION REMARKS (and/or notes pertaining to retention time establishment)
COPIES or DUPLICATES of documents for which a department is not the office
of record
Duplicates and copies distributed to various departments for informational purposes may be destroyed by the
departments when they are no longer useful for reference. No "Request for Records Destruction" form is required.
ELECTRONIC DOCUMENTS Electronic copies of paper records should be kept no longer than the retention period specified in this schedule. If
records are also in a paper format, both must be destroyed at the same time.
Agenda Report working files
Files created specifically as working or draft copies of eventual Council Agenda Reports should be considered as draft
or copies with the CAR document the final original. Council Agenda Packets have a Permanent retention period.
Therefore the draft and copy documents do not need to be retained.
100 GENERAL ADMINISTRATION - CITYWIDE
101 GENERAL
City Manager (CM) Reports CY+5 Various GC34090
City-Generated Informational Brochures, Publications, Newsletters CY+2 Various GC34090
Policies and Procedures S+4 Various GC34090 = 2, CCP§343 = 4
Correspondence - Internal & External CY+2 Various GC34090
General Information (City Records not otherwise listed: Includes general subject
information, reports and reference documents relating to the record group, but
not associated with a specific record series already in the group.)
CY+2 Various GC34090
In-House Employee Committees CY+2 Various GC34090
Safety Data Sheets (SDS) / Material Safety Data Sheets (MSDS)CY+30 Various GC34040 / 8CCR3204(d)(1)(B)(2 and 3) / 29CFR1910.1020(d)(1)(ii)(B)
Training / Safety Training Materials CL+4 Various CCP 343
Professional Associations (City Records)CY+2 Various GC34090
102 OFFICE REFERENCE Category eliminated 2025 update
103 FORMS MANAGEMENT Category eliminated 2025 update
104 RECORDS MANAGEMENT
Certificates of Destruction P Clerk GC34090
Public Records Requests and Records Produced CL+2 Clerk, PD GC34090
Records Retention Schedule P Clerk GC34090
AE=After Expiration AU=Audit CL=Closed/Completed CY=Current Year E=After Election P=Permanent S=Superseded T=Termination
Docusign Envelope ID: 777911F9-33FC-8591-83F2-46277ED449E8