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Page 1 of 3 Expense Report Report Number ER000244002734 ConfirmationExpense report number ER000244002734 for 799.48 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. •The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.•This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 01/06/2025 Expense Dates 12/04/2024 - 12/30/2024 Report Status Paid Reimbursable Total 799.48 USD Purpose Rick Scott Dec 2024 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Misc Materials and Supplies SLO_Expenses 12/30/2024 Business Card 190.31 Employee Recognition SLO_Expenses 12/16/2024 Business Card SF Trip for Luca/Columbia Association 130.95 Education and Training SLO_Expenses 12/18/2024 Business Card Lunch for SB ops discussion 96.89 Employee Recognition SLO_Expenses 12/16/2024 Business Card SF Trip for Luca/Columbia Association 10.46 Page 2 of 3 Employee Recognition SLO_Expenses 12/16/2024 Business Card SF Trip for Luca/Columbia Association 8.73 Education and Training SLO_Expenses 12/06/2024 Business Card Cal Chiefs Board meeting trip 6.62 Education and Training SLO_Expenses 12/06/2024 Business Card Cal Chiefs Board meeting trip 257.61 Education and Training SLO_Expenses 12/05/2024 Business Card Cal Chiefs Board meeting trip 22.79 Education and Training SLO_Expenses 12/06/2024 Business Card Cal Chiefs Board meeting trip 28.19 Employee Recognition SLO_Expenses 12/04/2024 Business Card Academy Graduation lunch 46.93 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9219)799.48 USD Amount Due to You 0.00 USD Page 3 of 3 I n v o i c e Tesla Inc. 3500 Dee r Creek Road 94304 Palo Alto CA, US Tax ID: CA 91-2197729 www.tesla.com Tesla is issuing this tax invoic e on behalf of Landlor d/Business 600 Anton Boule var d Associates Tax ID 33-03800149 Invoice Number 3000W0000841185 Invoice date 2024/12/05 Reference Number eb762cdd-7474-44d4-a0b9-70d2830184ac Customer Number 1022588248 Sold To SLOPD 1042 Walnut St. 93401 San Luis Obispo CA, US rsc ott@ slocity.org Charging Location Plaza Tower Anton Blvd 602 92626 Costa Mesa CA , US S /N: P1734412-02-D:SB7S23321J15746 / 10 kW AC 2024/12/05 Ene rgy fe e 0.40 / kWh 70.4880 kWh 0.00 28.19 Subtotal 28.19 Total Tax 0.00 Total Amount (USD)28.19 EVgo Transaction Receipt https://receipts.evgo.com/136697db-4686-401a-a090-598d34cdbd67[12/5/2024 3:51:37 PM] Session Details Start time 12/5/2024, 10:45 AM End time 12/5/2024, 11:09 AM Session duration 0 hr 23 min 55 sec Energy delivered 28.6890 kWh Cost Summary Charging fee $19.80($0.69/kWh) Session fee $2.99 Thank youfor charging with us! Calabasas Rondell Smart Park 26300 Rondell St., Calabasas, CA 100 kW DC Total $22.79 12/5/2024, 10:45 AM - 11:09 AM This website uses cookies. Cookies remember you so we can give you a better online experience. By continuing to browse this website you are agreeing to our use of cookies. See our privacy policy for more information. ContinueContinue EVgo Transaction Receipt https://receipts.evgo.com/136697db-4686-401a-a090-598d34cdbd67[12/5/2024 3:51:37 PM] Total amount $22.79 Transaction Details Card info •••• Phone number ••••9079 Settlement approved Transaction ID 37850505 Charger serial number J 90210400002P0 Save 10% on charging and avoid $2.99 on session fees by signing up with an EVgo plan. Join EVgo & Save Whether you're a dedicated public charger or you want to keep your options open, EVgo has a plan for you. DOWNLOAD APP EVgo Transaction Receipt https://receipts.evgo.com/136697db-4686-401a-a090-598d34cdbd67[12/5/2024 3:51:37 PM] Need Help? If you have any questions or need help, call the EVgo Charging Crew for 24/7 support at (877) 494-3833. Help Center I nvoic e Tesla Inc. 350 0 Deer C reek R oad 9 430 4 P alo A lto C A , US Tax ID: C A 9 1-219 7729 www.tesla.c om Tesla is issuing this tax invoic e on behalf ofLandlord/Business 6 0 0 A nton Boulevard A ssoc iates Tax ID 33-0 38 0 0 149 Invoic e Number 30 0 0 W 0 0 0 0 8 42172 Invoic e date 20 24/12/0 6 Referenc e Number 52c 9 b47e-e36 4-4124-8 a6 1-50 6 8 0 30 58 44e C ustomer Number 10 2258 8 248 Sold To S L O P D 10 42 W alnut S t.9 340 1 S an L uis O bispo C A , US rsc ott@sloc ity.org Charging Location P laza Tower A nton Blvd 6 0 292626 C osta Mesa C A , US S /N: P 1734412-0 2-D:S B7S 23321J 15746 / 10 kW A C 20 24/12/0 6 Energy fee 0.40 / kW h 16 .558 0 kW h 0.0 0 6 .6 2 S ubtotal 6 .6 2 Total Tax 0.0 0 Total A mount (US D)6 .6 2 The�Westin�South�Coast�Plaza 686�Anton�Blvd Costa�Mesa,�CA��92626 United�States Tel:�714-540-2500�Fax:�714-662-6695 Rick�Scott Page�Number �:1 Invoice�Nbr �:1000434329 Guest�Number �:1713420 Folio�ID �:A Arrive�Date �: Depart�Date �: No.�Of�Guest �: Room�Number �: Marriott�Bonvoy�Number�: 12-05-2024 12:46 12-06-2024 11:00 1 621 0686 Information�Invoice Tax�ID�: Westin�South�C�SNAWI��DEC-06-2024��03:20��9999 Date����������Reference���Description�������Charges�(USD)Credits�(USD) 12-05-2024 RT621 Room�Chrg�-�Govt./Military 191.00 12-05-2024 RT621 City/Local�Tax�-�BIA 5.73 12-05-2024 RT621 Occupancy�Tax 15.28 12-05-2024 RT621 Tourism�Assessment 0.60 12-05-2024 RT621 Self�Parking 45.00 DEC-06-2024 VI Visa -257.61 Approve�EMV�Receipt�for�VI�-� �Signature�Captured Application�Label:�VISA�CREDIT���AID:�A0000000031010 ARC:�00���IAD:�06011203600000���TSI:�6800���TVR:�8000008000 **�Total�257.61 -257.61 ***�Balance����0.00 I�agreed�to�pay�all�room�&�incidental�charges.� Continued�on�the�next�page The�Westin�South�Coast�Plaza 686�Anton�Blvd Costa�Mesa,�CA��92626 United�States Tel:�714-540-2500�Fax:�714-662-6695 Rick�Scott Page�Number �:2 Invoice�Nbr �:1000434329 Guest�Number �:1713420 Folio�ID �:A Arrive�Date �: Depart�Date �: No.�Of�Guest �: Room�Number �: Marriott�Bonvoy�Number�: 12-05-2024 12:46 12-06-2024 11:00 1 621 0686 For�your�convenience,�we�have�prepared�this�zero-balance�folio�indicating�a�$0�balance�on�your�account.�Please�be�advised�that�any�charges�not� reflected�on�this�folio�will�be�charged�to�the�credit�card�on�file�with�the�hotel.��While�this�folio�reflects�a�$0�balance,�your�credit�card�may�not� be�charged�until�after�your�departure.��You�are�ultimately�responsible�for�paying�all�of�your�folio�charges�in�full. Stay�well,�no�matter�where�you�travel.�Reconnect�with�your�well-being�and�find�your�next�destination�at�westin.com. Tell�us�about�your�stay.�www.westin.com/reviews Bring�the�Westin�experience�home.�Shop�WestinStore.com. St ay i n San Franci sco Dec 15, 2024 - Dec 16, 2024 C lub Q ua rt e rs Hot e l in Sa n Fra nc isco Confirmation: 58312SE 271965 Confirmation: 58312SE 271966 Expedia itinerary: 729763999572 69 Re se rvat ion de t a ils C he c k-in Sun, Dec 15 3 PM C he ck-out Mon, Dec 16 noon C he c k-in a nd spe cia l inst ruct ions Check-in time starts at 3 PM Check-in time ends at midnight Minimum check-in age is: 21 Front desk staff will greet guests on arrival. L oc a t ion 424 Clay St, S an Francisco, CA, 94111 United States of America $130.95 charged to R.Scott City Card Room de t a ils Club Room, 1 Que e n Be d Re s e r ve d f o r Rick S cott, 1 adult Re qu e s t s Non-Smoking Club Room, 1 Que e n Be d Re s e r ve d f o r Caleb Kemp, 1 adult Re qu e s t s Non-Smoking Cha ng e and c anc e llat ion rule s If you cancel or change your plans, please cancel your reservation in accordance with the property's cancellation policies to avoid a no-show charge. There is no charg e for cancellations made before 6:00pm (property local time) on Dec 14, 2024. Cancellations or changes made after 6:00pm (property local time) on Dec 14, 2024 or no-shows are subject to a property fee equal to 100% of the total amount paid for the reservation. In the case of multiple rooms/units booked tog ether, fees charg ed by the property apply to each room/unit that is canceled or chang ed. P ayme nt de t a ils Black Frid ay Sale! S ave 2 5% Prices shown after $74.18 savings Roo m 1 pr ice Sun, Dec 15 $111.26 Taxes $19.69 Roo m 2 pr ice Sun, Dec 15 $111.26 Taxes $19.69 To t a l $2 61.9 0 Pay at prop erty Expe d ia support Contact E xpedia if you need help manag ing this itinerary. Floor mats for new city vehicle (came without mats) Employee Rick Scott & Caleb Kemp Destination No. of Days Amount San Francisco 1 + 1TD $548.90 PURPOSE - Description Payment Method Amount Registration check 170.00 Air Fare L odging city card 261.90 Meals per diem 60.00 Mileage - Personal Vehicle City Vehicle city card 20.00 Rental Car Training Materials Parking city card 37.00 TOTAL 548.90 Departure Date/Time Date/Time San L uis Obispo 12/15/24 1400 12/15/24 1800 San Francisco 12/16/24 0900 12/16/24 1300 Employee Date Date Hopkins for Scott/Kemp 12//24 Department Head Date Date San L uis Obispo Club Quarters Hotel Embarcadero Parking garage Supervisor Arrival APPROVALS ITINERARY (1) B + (1) L x 2 people Honoring of Det. Luca Benedetti TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Chief's vehicle San Francisco COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Columbia Association Account No. Department Position Police Chief of Police Docusign Envelope ID: 57933BA5-DCD5-4B9A-87DB-458D551201E4 12/2/2024 | 9:26 AM PST 8001-62007 Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 57933BA5-DCD5-4B9A-87DB-458D551201E4 Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses Docusign Envelope ID: 57933BA5-DCD5-4B9A-87DB-458D551201E4 12/15 12/16 15*2 15*2 15*2 15*2 60 60 120 60 each Employee Rick Scott Destination No. of Days Amount Costa Mesa 3 $770.22 PURPOSE - Description Payment Method Amount Registration Air Fare Lodging credit card 425.22 Meals per diem 60.00 Mileage - Personal Vehicle City Vehicle credit card 150.00 Rental Car Training Materials Parking credit card 135.00 TOTAL 770.22 Departure Date/Time Date/Time San Luis Obispo 12/4/24 1pm 12/4/24 6pm Costa Mesa 12/6/24 12pm 12/6/24 5pm Employee Date Date Hopkins for Scott 9/24/2024 Department Head Date Date San Luis Obispo Westin South Coast Plaza Westin South Coast Plaza Supervisor Arrival APPROVALS ITINERARY (1) B + (1) L + (1) D Cal Chiefs Board M eeting TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Costa Mesa COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations 8001-63002 Account No. Department Position Police Chief Docusign Envelope ID: 9AF15D23-3CFA-4A20-8D6B-09AE09252B83 9/25/2024 | 1:39 PM PDT Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 9AF15D23-3CFA-4A20-8D6B-09AE09252B83 10/14 10/15 10/16 10/17 10/18 Registration Air Fare Lodging 1,203.32 Breakfast 15.00 15.00 15.00 15.00 60.00 Lunch 15.00 15.00 15.00 15.00 60.00 Dinner 30.00 30.00 30.00 30.00 30.00 150.00 Gasoline Transportation & Parking TOTAL $1,473.32 $0.560per mile $1,473.32 Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the amounts listed were incurred in conform ance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the em ployee certifies Total Travel Expenses Docusign Envelope ID: 9AF15D23-3CFA-4A20-8D6B-09AE09252B83 PURCHASE MADE W ITH CREDIT CARD*:YES *attach receipt Do not complete this section QTY UNIT PRICE TOTAL 1 175 $175.00 $175.00 $15.31 Service Fee $190.31 REASON FOR PURCHASE: City vehicle did not come with floor mats DATE: M. Ellsworth set of floormats VENDOR NAME: ACCOUNT:8001-62509 NAME ON CREDIT CARD: DESCRIPTION SLOPD PURCHASE REQUISITION FORM Subtotal INVOICE TO BE SENT TO PD: 6-Jan-25 PHONE: CB Automotive Group ADDITIONAL APPROVAL: Add'l approval required if purchase is a non-budgeted item or over $500 FISCAL OFFICER: REQUESTED BY: DATE: Rick Scott 30-Dec-24 TAX Tip Delivery TOTAL Page 1 of 2 Expense Report Report Number ER000245655543 ConfirmationExpense report number ER000245655543 for 112.78 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 01/14/2025 Expense Dates 12/31/2024 - 12/31/2024 Report Status Paid Reimbursable Total 112.78 USD Purpose Reimbursement for charging electric city vehicle - December Costs Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Electric Utility Service SLO_Expenses 12/31/2024 Business Personal Funds Vehicle Charging Costs forDecember 2024 112.78 Amount Due to You 112.78 USD Page 2 of 2 Vehicle Label VIN Event Type Time Charge Ended Charging Duration (min)Charging Type Charger Type Provider Total Energy (kWh)On Arrival (%)Departure (%)Cost ($)Rate ($)Address Blazer EV 983 Total:$112.78 *New EV rate went into effect on 12/25 to .30 cents per kWh R. Scott Vehicle Charging report for December 2024 Charge to 101.8001.61503 City of San Luis Obispo, City Manager Report Title: Public Safety Electric Vehicle At-Home Charging R eimbursement FROM: Rick Scott, Chief of Police Prepared By: Brian Amoroso, Deputy Chief Other Reviewers or Contributors: None CMR Type and Workflow 14 - CM Authorized Action: CM Approval with HR & Attorney: See T able 1 here for details. You will select the above workflow when you initiate the report routing. RECOMMENDATION Authorize the Chief of Police, when assigned an electric city vehicle, to charge the vehicle at home when needed to maintain a specific emergency operational readiness and to provide a detailed invoice to the City for reimbursement of the electrical costs incurred from using their personal home power. POLICY CONTEXT Given the Emergency EV Vehicle program is a new pilot program for the Department, there is currently no city policy that allows public safety employees to charge a take-home electric vehicle at their residence and be reimbursed for the cost of the electricity used. DISCUSSION Background In a leadership effort to promote the C ity’s major city goal of positive climate action, the police department has purchased two electric vehicles as a long-term test for viability as patrol and administrative vehicles. The fire department also has at least one electrive emergency vehicle assigned to the Fire Chief. In late 2023, Chevrolet released the new Blazer EV , a purpose designed and built electric “police patrol vehicle”, which meets stringent requirements that regular vehicles are not designed for. Two were purchased, and the police department has recently taken delivery of both vehicles. One of these vehicles will be used as a marked patrol car and will not be used as a take-home vehicle. The second vehicle is being outfitted as an administrative vehicle and will be used by the Chief of Police as a take-home, emergency response, vehicle. The police department is installing a low-amp level 2 electric vehicle charger in the parking lot at 1042 Walnut, but charging these vehicles will take up to 8-12 hours depending on their charge state. T his is acceptable for the electric patrol vehicle, as Officers can use other vehicles while it charges during the day or overnight, but it is not practical for an administration vehicle, as these vehicles are frequently used throughout the day and need to go home with the employee. It is not appropriate to unplug a Public Safety Electric Vehicle At-Home Charging Reimbursement Page 2 charging police car to charge an administrative car, although it is expected there will be opportunities to share the charger around the patrol schedule. The police department has begun planning for the installation of additional high-amp level 2 chargers at the new police facility, 1106 Walnut, which should handle nearly all of the charging needs, however that project is still at least 10 months from completion. Further out are plans for proper level 3 charging facilities at police headquarters, which can charge the vehicle at a more appropriate rate (under an hour), but the timeline for the approval and installation of the level 3 charger is estimated at a minimum of 36 months. T he home charging pilot program will allow for this single vehicle to maintain a proper charging cadence until such point city facilities are developed to fully burden this process. The Chevrolet Blazer EV assigned to the Chief of Police has the capability to produce a detailed invoice on a user-designated frequency (daily, weekly, monthly) that reports the actual amount of electricity used by the vehicle to charge, along with the rate per kilowatt/hour at the time of the charging. This invoice translates to the actual cost the employee incurred to charge the city vehicle at their home. R eimbursement is based on the electronic report from the vehicle itself and not the charger, so all costs are only associated with the city car only. Select public safety employees are assigned take home vehicles to reduce response times and increase operational readiness in the event of a call-out after normal working hours as well as significant business travel. These vehicles need to be maintained in a state of high charge percentage to ensure that emergency responders can perform their duties in an emergency callout. The police department is the largest user of fuel in the city and the current vehicles are highly inefficient due to the performance requirements of the work. Each electric vehicle at the police department reduces the number of gallons of fuel used and replaces the fuel with electricity, often at a cheaper rate than of carbon based fuels. The cost of fueling an empty car far exceeds the costs of charging a low charge electric vehicle. As a result, the reduction in fuel consumption will more than offset the electric charging reimbursement costs. T he Chief of Police will prioritize charging the City vehicle at the department whenever possible, but this authorization will create a secondary charging option when needed and a reimbursement mechanism. Home charging rates are reportedly even lower than available city rates when utilizing PGE ’s home charging program. Next Steps Upon approval the department will work with the finance department to determine the best frequency to invoice the city for reimbursement to the employee for actual electric costs only, that minimizes staff time and provides a reasonable reimbursement timeframe. Public Safety Electric Vehicle At-Home Charging Reimbursement Page 3 CONCURRENCES Human R esources and Finance have been briefed on this report and support the direction. FISCAL IMPACT Was this reviewed and approved by the department fiscal officer? Yes ☒ No ☐ Is there an ongoing fiscal impact to the recommendation or request (direct or indirect)? Yes ☐ No ☒ Per the Chevrolet website, the Blazer EV has an approximate recharge cost of $28.56 for a range of 324 miles. The gasoline version of the Blazer has a 19.4 gallon fuel tank. Assuming the city is purchasing fuel at $4/gallon, fueling the tank would cost $77.60 for a range of 426 miles on average. As a comparison, the EV Blazer achieves a cost per mile of $.09, vs. the gasoline version, which costs $.18 per mile, yielding an estimated 50% savings in fuel costs alone. ALTERNATIVES The city manager could choose to not allow home charging of take-home vehicles and require all charging to occur at the police department or other charging locations. This is not recommended as it will increase the chance that take-home vehicles are not charged fully and ready for after-hours response, potentially slow the adoption of electric vehicles to the police department fleet, furthering our reliance on traditional fuel into the future and not contribute to the climate action major city goal. ATTACHMENTS A. None. Page 1 of 3 Expense Report Report Number ER000246292119 ConfirmationExpense report number ER000246292119 for 2,668.76 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. •The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.•This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 02/03/2025 Expense Dates 01/01/2025 - 01/25/2025 Report Status Paid Reimbursable Total 2,668.76 USD Purpose Rick Scott Jan 2025 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Electric Utility Service SLO_Expenses 01/25/2025 Business Card city vehicle charging 11.40 Safety Materials and Supplies SLO_Expenses 01/25/2025 Business Card Safety Supplies - Equipment for Chief 122.67 Trips and Meetings SLO_Expenses 01/23/2025 Business Card Lumina Alliance Meeting 7.19 Education and Training SLO_Expenses 01/22/2025 Business Card CPCA Technology SummitRegistration 125.00 Page 2 of 3 Trips and Meetings SLO_Expenses 01/16/2025 Business Card Hotel for Chico Solutions meeting - Dickel 136.06 Trips and Meetings SLO_Expenses 01/16/2025 Business Card Hotel for Chico Solutions meeting - Mickel 136.06 Trips and Meetings SLO_Expenses 01/16/2025 Business Card Hotel for Chico Solutions meeting - Scott 136.06 Safety Materials and Supplies SLO_Expenses 01/16/2025 Business Card Safety Supplies - Equipment for Chief 173.52 Trips and Meetings SLO_Expenses 01/17/2025 Business Card Gas from Chico trip 70.00 Education and Training SLO_Expenses 01/15/2025 Business Card IACP SACOP American seat fee 10.26 Education and Training SLO_Expenses 01/16/2025 Business Card IACP's SACOP Mid-Year Meeting Flight 565.37 Membership and Certifications SLO_Expenses 01/15/2025 Business Card FBI National Academy Annual Dues - Chief 130.00 Education and Training SLO_Expenses 01/16/2025 Business Card IACP's SACOP Mid-Year Meeting Flight 30.24 Trips and Meetings SLO_Expenses 01/15/2025 Business Card Gas from Chico trip 72.07 Trips and Meetings SLO_Expenses 01/10/2025 Business Card Meeting with POA 74.34 Education and Training SLO_Expenses 01/03/2025 Business Card IACP's SACOP Mid-Year Meeting Registration 425.00 Membership and Certifications SLO_Expenses 01/02/2025 Business Card IACP Membership dues - Chief 220.00 Safety Materials and Supplies SLO_Expenses 01/02/2025 Business Card Safety Supplies - Equipment for Chief 169.10 Membership and Certifications SLO_Expenses 01/01/2025 Business Card LE Tech Committee Dues for Chief 50.00 Trips and Meetings SLO_Expenses 01/06/2025 Business Card Meeting with Atascadero PD Chief 4.42 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9219)2,668.76 USD Amount Due to You 0.00 USD Page 3 of 3 Invoice / Order Number Order 0239921 Date 1/1/2025 Total:$50.00 Discount(s):$0.00 Grand Total:$50.00 Payment:$50.00 Balance:$0.00 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Order Confirmation Date:Wednesday, January 1, 2025 3:05:11 PM For your records. Thank you, Rick From: NU Admin IACP <client+iacp_prod@nimbleams.com> Sent: Wednesday, January 1, 2025 12:24 AM To: Scott, Rick <rscott@slocity.org> Subject: Order Confirmation This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Order Confirmation / Receipt International Association of Chiefs of Police PO Box 62564 Baltimore, MD 21264-2564 United States Phone: 703-836-6767 www.theiacp.org IACP ID: 1984369 Rick Scott Chief of Police San Luis Obispo Police Department 1042 Walnut St San Luis Obispo, CA 93401 United States Hello Chief Rick Scott, Order Summary Memberships Item Quantity Price Total Law Enforcement Information & Technology Section Dues - 1 Year 1 $50.00 $50.00 Payment Summary Date Payment Details Total Paid 1/1/2025 Credit Card — VISA Credit Card Last 4 Digits: Name on Card: Rick Scott $50.00 Thank you for your business! From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Order Confirmation: OpticsPlanet.com Reference #101-0101-616584 Date:Wednesday, January 1, 2025 9:39:01 PM Attachments:image001.png image029.png image037.png image038.png image039.png image040.png image041.png image042.png image043.png image044.png image045.png image046.png image047.png image048.png image049.png City purchase. Needed to update some equipment on my PD rifle. Thank you, Rick From: OpticsPlanet.com <info@email.opticsplanet.com> Sent: Wednesday, January 1, 2025 9:12 PM To: Scott, Rick <rscott@slocity.org> Subject: Order Confirmation: OpticsPlanet.com Reference #101-0101-616584 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Thank you for ordering from OpticsPlanet.com View in Browser Free Shipping On Orders Over $49†|Free Returns Easy & Hassle-Free‡ Your Order Confirmation Thank you for ordering from OpticsPlanet.com!We'll start working on getting your order out to you assoon as possible. Order #: 101-0101-616584 Order Date: Jan 01, 2025 Order Summary Processed in 2 payments 1/2/25 $169.10 1/16/25 $173.52 Ship & Bill to Rick Scott 1042 Walnut St Sn Luis Obisp, CA 93401 Items Ordered 1 x Midwest Industries Two Piece Free Float Handguard, AR-15, 9.5 in, Carbine Length, M-LOK, Anodized, Black, MI- 20XM Code: MWI-HZ-ARH1-MI- 20XM Color: Black Finish: Type III Hard Coat Anodized Fabric/Material: 6061 Aluminum Gun Make: AR Platform Gun Model: AR-15 Handguard Length: 9.5 in Gun Rail: M-LOK Gas System Length: Carbine Length Weight: 8.4 oz Condition: New Included Accessories: 5 Slot M-LOK Rail Item Total: $159.56 1 x Streamlight ProTac Rail Mount HL-X Pro Long Range Gun Light w/Remote Switch, Tail Switch, M-LOK Mount, Mounting Hardware, SL-B26 Battery Pack, Black, 88127 Code: SQ-FLW-STRE- 881267SYSTEM-88127 Light Output: 1000 lumens Battery Type: CR123A, Lithium Ion Beam Color: White Color: Black Gun Model: Universal Additional Features: w/USB Condition: New Item Total: $155.49 Order Subtotal:$315.05 Est. Sales Tax (CA):$27.57 Value Shipping:FREE Grand Total:$342.62 OpticsPlanet Bucks You Could Have Earned You could have just earned $3.11 in OP Bucks ifyou had an Account. Create an Account today andstart earning Bucks to be redeemed on futureorders. Create an Account Questions About Your Order? Check your Order Status for up-to-date details onyour order. Your order may arrive in multipleshipments. Have More Questions? Our product experts are here to help! 800-504-5897 Intl. Calls 847-513-6201 9AM - 5:30PM CST Mon - Fri sales@opticsplanet.com Need More Information? Check out our How-to Guides for everything fromgeneral product information to helpful tips fromindustry experts. You May Also Like Magpul Industries PMAG GEN M2 MOE AR-15/M16/M4 Rifle Magazine, .223 Rem/5.56x45mm NATO, 30 Round, Black, 1 Pack, Polymer, MGMPI571BLK- 30RD Streamlight ProTac 2.0 Rail Mount Weapon Light, Black, 89009 Magpul Industries M-LOK QD Sling Mount, Quick Detach, Black, MAG606 Explore our family of brands † OpticsPlanet provides Free Value Shipping to the contiguous 48 states, DC, and to all U.S. Military APO/FPO/DPO addresses on most orders over $49. See details. ‡ Return almost anything within 30 days with free return shipping. Return policy. Contact Us |My Account |Privacy Policy OpticsPlanet, Inc., 3150 Commercial Ave, Northbrook, IL 60062 From:Litteral, Rebecca To:Litteral, Rebecca Subject:FW: Update on your OpticsPlanet, Inc. Order 28274760 Reference 101-0101-616584 Date:Tuesday, January 14, 2025 10:27:05 AM From: OpticsPlanet.com <Sales@OpticsPlanet.com> Sent: Thursday, January 2, 2025 10:18 AM To: Scott, Rick <rscott@slocity.org> Subject: Update on your OpticsPlanet, Inc. Order 28274760 Reference 101-0101-616584 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Greetings from OpticsPlanet, Inc.! Thank you again for your purchase. We're processing your order and have an update for you. We are happy to inform you that the items below are in-stock and will be shipped. =============================================================== Qty 1: Streamlight ProTac Rail Mount HL-X Pro Long Range Gun Light w/Remote Switch, Tail Switch, M-LOK Mount, Mounting Hardware, SL-B26 Battery Pack, Black, 88127 =============================================================== At this time, the following product(s) is not ready for shipment*: ================================================================== Qty 1: Midwest Industries Two Piece Free Float Handguard, AR-15, 9.5 in, Carbine Length, M-LOK, Anodized, Black, MI-20XM - Estimated to ship within 20-29 days ================================================================== They are very popular and hard to keep around. We do expect to receive the merchandise back in stock as indicated by the above lead time(s). We will not capture any funds for any items indicated above, until the merchandise can be shipped. Upon shipment, you will automatically be notified with tracking information. Be advised that the revised balance due for any item(s) pending shipment is $169.10. If your order is urgent, we offer thousands of products that are in stock and ready to ship. You can browse our full selection of products featuring FREE TWO-DAY SHIPPING here http://www.opticsplanet.com/free-2nd-day-air-shipping.html , or contact us directly and one of our knowledgeable product experts will be happy to assist you. We apologize for any inconvenience we may have caused. As a small token, please accept a coupon for 5% off on your next purchase. Just enter coupon code opidrnp-5 at checkout and we'll automatically deduct 5% off your order total (code is valid for the next 30 days). Thank you once again for your business. Have a great day! Best regards, OpticsPlanet, Inc. Order Processing Team Sales@OpticsPlanet.com http://www.OpticsPlanet.com Phone1 : 1-847-513-6201 Phone2: 1-800-504-5897 Fax : (866) 534-3097 *Please note: We will always try to provide the fastest service possible, but please understand that the stated availability is only an estimate and not a guarantee. It may take longer than we estimate to ship this item(s). If you ordered expedited shipping, it will automatically be changed to value shipping due to the delay. For qualifying orders over $49 this option will be free of charge. All other orders will be charged competitive shipping rates. International orders may experience additional delays. Please contact us if you still wish to have this order shipped using an expedited shipping method. If we cannot ship order items individually, shipment will be held until all order items have been aggregated in our warehouse. Invoice / Order Number Order 0240454 Date 1/2/2025 Total:$220.00 Discount(s):$0.00 Grand Total:$220.00 Payment:$220.00 Balance:$0.00 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Order Confirmation Date:Friday, January 3, 2025 11:10:11 AM For your records. Thank you, Rick From: NU Admin IACP <client+iacp_prod@nimbleams.com> Sent: Thursday, January 2, 2025 12:12 AM To: Scott, Rick <rscott@slocity.org> Subject: Order Confirmation This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Order Confirmation / Receipt International Association of Chiefs of Police PO Box 62564 Baltimore, MD 21264-2564 United States Phone: 703-836-6767 www.theiacp.org IACP ID: 1984369 Rick Scott Chief of Police San Luis Obispo Police Department 1042 Walnut St San Luis Obispo, CA 93401 United States Hello Chief Rick Scott, Order Summary Memberships Item Quantity Price Total Active Membership Dues - 1 Year 1 $220.00 $220.00 Payment Summary Date Payment Details Total Paid 1/2/2025 Credit Card — VISA Credit Card Last 4 Digits: Name on Card: Rick Scott $220.00 Thank you for your business! 101.8001.63003 101.8001.63003 AA 2392 AA 2960 From:Scott, Rick To:Hopkins, Tiffany Subject:Fwd: Your trip confirmation (SBP - MCO) Date:Wednesday, January 15, 2025 4:28:21 PM Another receipt. R. Scott Begin forwarded message: From: American Airlines <no-reply@info.email.aa.com> Date: January 15, 2025 at 4:01:56�PM PST To: Subject: Your trip confirmation (SBP - MCO) � American Airlines home Issued: January 16, 2025 Your trip confirmation and receipt You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Confirmation code: EIJVWM Wednesday, March 19, 2025 SBP San Luis Obispo 12:29 PM DFW Dallas/Fort Worth 5:44 PM Seat:21D Class:Economy (B) Meals:Food for purchase DFW Dallas/Fort Worth 7:03 PM MCO Orlando Seat:25D Class:Economy (B) Split on 2 charges 1/16 - $565.37 1/16 - 30.24 AA 725 AA 4990 Operated by SkyWest Airlines as American Eagle 10:35 PM Meals:Refreshment Saturday, March 22, 2025 MCO Orlando 11:07 AM PHX Phoenix 12:59 PM Seat: Class:Economy (B) Meals:Food for purchase PHX Phoenix 2:20 PM SBP San Luis Obispo 4:06 PM Seat:17D Class:Economy (B) Meals: Manage your trip Earn up to 70,000 bonus miles* Find the Citi® / AAdvantage® card that's right for you.Terms Apply.Learn more Citi Card Images Your purchase Richard Scott - AAdvantage® #: 236**** New ticket (0012206504814)$565.37 [$479.41 + Taxes & carrier-imposed fees $85.96] Paid Seat (SBP-DFW)$10.80 Document #: (0010618036711) [$10.05 + Taxes & carrier-imposed fees $0.75] Paid Seat (DFW-MCO)$9.72 Document #: (0010618036711) [$9.04 + Taxes & carrier-imposed fees $0.68] Paid Seat (PHX-SBP)$9.72 Checked Bag (Airport) 1st bag $40.00 2nd bag $45.00 Checked Bag (Online*) 1st bag$35.00 2nd bag$45.00 Document #: (0010618036711) [$9.04 + Taxes & carrier-imposed fees $0.68] Total cost $595.61 Your payment Visa (ending )$595.61 Total paid $595.61 Bag information Maximum dimensions: 62 inches or 158 centimeters calculated as (length + width + height) Maximum weight: 50 pounds or 23 kilograms Bag fees apply at each Check-in location. Additional allowances and/or discounts may apply. For information regarding American Airlines checked baggage policies, please visit: Bag and optional fees If your flight is operated by a partner airline, see the other airline’s website for carry-on and checked bag policies. *Online payment available beginning 24 hours (and up to 4 hours) before departure. Carry-on bags (American Airlines) Personal item A small purse, briefcase, laptop bag, or similar item that must fit under the seat in front of you. Carry-on Maximum dimensions must not to exceed: 22" long x 14" wide x 9" tall (56 x 35 x 23 cm). Contact us Privacy policy Book a hotel » Book a car » Buy trip insurance » Vacations » You are why we fly Download the American app © 2024 American Airlines, Inc. All Rights Reserved. *Offers may vary over time and this offer may not be available in other places where the card is offered. Offer available if you apply here on the day that this email was sent unless an offer expiration date is provided. You have up to 24 hours from the time of ticket purchase to receive a full refund if you booked at least 2 days before departure. Once canceled, your refund will be processed automatically. If you have purchased a NON-REFUNDABLE fare, the itinerary must be canceled before the ticketed departure time of the first unused coupon or the ticket has NO VALUE. If the fare allows changes, a fee may be assessed for changes and restrictions may apply. Some American Airlines check-in counters do not accept cash as a form of payment. For more information, visit our Airport Information page. Some everyday products, like e-cigarettes and aerosol spray starch, can be dangerous when transported on the aircraft in carry-on and/or checked baggage. Changes in temperature or pressure can cause some items to leak, generate toxic fumes or start a fire. Carriage of prohibited items may result in fines or in certain cases imprisonment. Please ensure there are no forbidden hazardous materials in your baggage like: Some Lithium batteries (e.g. spares in checked baggage, batteries over a certain size), Explosives / Fireworks, Strike anywhere matches/ Lighter fluid, Compressed gases / Aerosols Oxygen bottles/ Liquid oxygen, Flammable liquids, Pesticides/ Poison, Corrosive material. There are special exceptions for small quantities (up to 70 ounces total) of medicinal and toilet articles carried in your luggage, spare lithium batteries for most consumer electronic devices in carry-on baggage, and certain smoking materials carried on your person. Certain items are required to be carried with you onboard the aircraft. For example, spare lithium batteries for portable electronic devices, cigarette lighters and e-cigarettes must be removed from checked or gate- checked baggage and carried onboard the aircraft. However, e-cigarettes may not be used on-board the aircraft. Traveling with medical oxygen, liquid oxygen, mobility aids and other assistive devices may require airline pre- approval or be restricted from carriage entirely. Passengers requiring these items should contact the airline operator for information on use of such devices. NOTICE OF INCORPORATED TERMS OF CONTRACT Air Transportation, whether it is domestic or international (including domestic portions of international journeys), is subject to the individual terms of the transporting air carriers, which are herein incorporated by reference and made part of the contract of carriage. Other carriers on which you may be ticketed may have different conditions of carriage. International air transportation, including the carrier's liability, may also be governed by applicable tariffs on file with the U.S. and other governments and by the Warsaw Convention, as amended, or by the Montreal Convention. Incorporated terms may include, but are not restricted to: 1. Rules and limits on liability for personal injury or death, 2. Rules and limits on liability for baggage, including fragile or perishable goods, and availability of excess valuation charges, 3. Claim restrictions, including time periods in which passengers must file a claim or bring an action against the air carrier, 4. Rights on the air carrier to change terms of the contract, 5. Rules on reconfirmation of reservations, check-in times and refusal to carry, 6. Rights of the air carrier and limits on liability for delay or failure to perform service, including schedule changes, substitution of alternate air carriers or aircraft and rerouting. You can obtain additional information on items 1 through 6 above at any U.S. location where the transporting air carrier's tickets are sold. You have the right to inspect the full text of each transporting air carrier's terms at its airport and city ticket offices. You also have the right, upon request, to receive (free of charge) the full text of the applicable terms incorporated by reference from each of the transporting air carriers. Information on ordering the full text of each air carrier's terms is available at any U.S. location where the air carrier's tickets are sold or you can click on the Conditions of Carriage link below. Air transportation on American Airlines and the American Eagle carriers® is subject to American's conditions of carriage. For more on Canada passenger protection regulations visit aa.com/CanadaPassengers. Please do not reply to this email address as it is not monitored. This email was sent toscotttx488@yahoo. NOTICE: This email and any information, files or attachments are for the exclusive andconfidential use of the intended recipient. This message contains confidential and proprietaryinformation of American Airlines (such as customer and business data) that may not be read,searched, distributed or otherwise used by anyone other than the intended recipient. If youare not an intended recipient, do not read, distribute, or take action in reliance upon thismessage. Do you think you received this email by mistake? If so, please forward this email tous with an explanation. For all other questions about bookings or upcoming trips, visit our contact page. Contact American > oneworld is a registered trademark of oneworld Alliance, LLC. Gas from Chico Trip 8001.63003 DOUBLETREE BY HILTON CHICO 685 MANZANITA COURT CHICO, CA 95926 United States of America TELEPHONE 530-345-2491 � FAX 530-893-3040 Reservations www.hilton.com or 1 800 HILTONS SCOTT, RICK Room No:521/NKR Arrival Date:1/15/2025 6:20:00 PM 1042 WALNUT STREET Departure Date:1/16/2025 11:24:00 AM Adult/Child:1/0 SAN LUIS OBISPO CA 93401 Cashier ID:GALVAREZ47 UNITED STATES OF AMERICA Room Rate:121.26 AL: HH #1432509360 SILVER VAT # Folio No/Che 172288 A Confirmation Number: 84721145 DOUBLETREE BY HILTON CHICO 1/16/2025 11:23:00 AM DATE REF NO DESCRIPTION CHARGES 1/15/2025 1113984 GUEST ROOM $121.26 1/15/2025 1113984 CITY TRANSIENT TAX $12.13 1/15/2025 1113984 TBID TAX $2.43 1/15/2025 1113984 CA T&T ASSESSMENT $0.24 1/16/2025 1114150 VS * ($136.06) **BALANCE** $0.00 EXPENSE REPORT SUMMARY 1/15/2025 STAY TOTAL ROOM AND TAX $136.06 $136.06 DAILY TOTAL $136.06 $136.06 Hilton Honors(R) stays are posted within 72 hours of checkout. To check your earnings or book your next stay at more than 6,500+ hotels and resorts in 119 countries, please visit Honors.com CREDIT CARD DETAIL APPR CODE 040964 MERCHANT ID 48399723098 CARD NUMBER VS * EXP DATE 05/27 TRANSACTION ID 1114150 TRANS TYPE Sale Page:1 DOUBLETREE BY HILTON CHICO 685 MANZANITA COURT CHICO, CA 95926 United States of America TELEPHONE 530-345-2491 • FAX 530-893-3040 Reservations www.hilton.com or 1 800 HILTONS SCOTT, RICK Room No:522/NKR Arrival Date:1/15/2025 6:22:00 PM 1042 WALNUT STREET Departure Date:1/16/2025 11:23:00 AM Adult/Child:2/0 SAN LUIS OBISPO CA 93401 Cashier ID:GALVAREZ47 UNITED STATES OF AMERICA Room Rate:121.26 AL: HH #1432509360 SILVER VAT # Folio No/Che 172289 A Confirmation Number: 84721145 DOUBLETREE BY HILTON CHICO 1/16/2025 11:23:00 AM DATE REF NO DESCRIPTION CHARGES 1/15/2025 1113985 GUEST ROOM $121.26 1/15/2025 1113985 CITY TRANSIENT TAX $12.13 1/15/2025 1113985 TBID TAX $2.43 1/15/2025 1113985 CA T&T ASSESSMENT $0.24 1/16/2025 1114149 VS * ($136.06) **BALANCE** $0.00 EXPENSE REPORT SUMMARY 1/15/2025 STAY TOTAL ROOM AND TAX $136.06 $136.06 DAILY TOTAL $136.06 $136.06 Hilton Honors(R) stays are posted within 72 hours of checkout. To check your earnings or book your next stay at more than 6,500+ hotels and resorts in 119 countries, please visit Honors.com CREDIT CARD DETAIL APPR CODE 082519 MERCHANT ID 48399723098 CARD NUMBER VS * EXP DATE 05/27 TRANSACTION ID 1114149 TRANS TYPE Sale Page:1 DOUBLETREE BY HILTON CHICO 685 MANZANITA COURT CHICO, CA 95926 United States of America TELEPHONE 530-345-2491 � FAX 530-893-3040 Reservations www.hilton.com or 1 800 HILTONS SCOTT, RICK Room No:524/NKR Arrival Date:1/15/2025 6:23:00 PM 1042 WALNUT STREET Departure Date:1/16/2025 11:24:00 AM Adult/Child:2/0 SAN LUIS OBISPO CA 93401 Cashier ID:GALVAREZ47 UNITED STATES OF AMERICA Room Rate:121.26 AL: HH #1432509360 SILVER VAT # Folio No/Che 172290 A Confirmation Number: 84721145 DOUBLETREE BY HILTON CHICO 1/16/2025 11:24:00 AM DATE REF NO DESCRIPTION CHARGES 1/15/2025 1113987 GUEST ROOM $121.26 1/15/2025 1113987 CITY TRANSIENT TAX $12.13 1/15/2025 1113987 TBID TAX $2.43 1/15/2025 1113987 CA T&T ASSESSMENT $0.24 1/16/2025 1114151 VS * ($136.06) **BALANCE** $0.00 EXPENSE REPORT SUMMARY 1/15/2025 STAY TOTAL ROOM AND TAX $136.06 $136.06 DAILY TOTAL $136.06 $136.06 Hilton Honors(R) stays are posted within 72 hours of checkout. To check your earnings or book your next stay at more than 6,500+ hotels and resorts in 119 countries, please visit Honors.com CREDIT CARD DETAIL APPR CODE 002506 MERCHANT ID 48399723098 CARD NUMBER VS * EXP DATE 05/27 TRANSACTION ID 1114151 TRANS TYPE Sale Page:1 From:info@fbinaa.org To:Scott, Rick Cc:Hopkins, Tiffany Subject:Order Confirmation (#274970) Date:Wednesday, January 15, 2025 4:17:26 PM This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Order Confirmation FBI National Academy Associates Inc. FBI Academy Building 8-102 Quantico, VA 22135 Phone: 703-632-1990 Email: info@fbinaa.org Bill To: Richard (Rick) Scott 1042 Walnut St San Luis Obispo, CA 93401-2729 Phone: (805) 781-7256 Email: rscott@slocity.org Order Info: Customer #: 46379 Order #: 274970 Order Date: 01/16/2025 Payment Method: Visa Card Number: Reference Number: 305016010336240 Payment Amount: $130.00 Description Qty Price California Chapter California Renewing 01/01/2025 - 12/31/2025 1 $30.00 Working (All Employed Professionals) National Dues (Working) 01/01/2025 - 12/31/2025 1 $100.00 Subtotal: Tax: Shipping: Total Payment: Credits: Balance Due: You can make payments or view orders by logging into your account and navigating to your profile page. From:R. Scott To:Hopkins, Tiffany Subject:Fwd: Your purchase receipt - EIJVWM Date:Wednesday, January 15, 2025 4:27:43 PM This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Receipt. R. Scott Begin forwarded message: From: American Airlines <no-reply@info.email.aa.com> Date: January 15, 2025 at 4:19:26 PM PST To: Subject: Your purchase receipt - EIJVWM American Airlines home Issued: January 16, 2025 Your receipt Confirmation code: EIJVWM Your purchase Richard Scott - AAdvantage® #: 236**** Standard Seat (MCO-PHX)$10.26 Document #: (0010618037975) [$9.54 + Taxes & carrier-imposed fees $0.72] Total cost $10.26 Your payment Visa (ending )$10.26 Total paid $10.26 Contact us Privacy policy Book a hotel » Book a car » Buy trip insurance » Vacations » Download the American app © 2024 American Airlines, Inc. All Rights Reserved. Please do not reply to this email address as it is not monitored. This email was sent toscotttx488@yahoo. NOTICE: This email and any information, files or attachments are for the exclusive andconfidential use of the intended recipient. This message contains confidential and proprietaryinformation of American Airlines (such as customer and business data) that may not be read,searched, distributed or otherwise used by anyone other than the intended recipient. If youare not an intended recipient, do not read, distribute, or take action in reliance upon thismessage. Do you think you received this email by mistake? If so, please forward this email tous with an explanation. For all other questions about bookings or upcoming trips, visit our contact page. Contact American > oneworld is a registered trademark of oneworld Alliance, LLC. From:CPCA To:Hopkins, Tiffany Subject:CPCA: Technology Summit Registration Date:Tuesday, January 21, 2025 3:38:04 PM This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Event Registration Technology Summit Logo Committee Member Registration Thank you for registering! More details will be provided by e-mail ahead of the summit. Hotel Info: We do not contract room blocks for our one day courses and summits, as the majority of attendees commute to and from the courses on the same day. What’s included? Coffee and lunch will be provided. Other Information Dress code is business casual. Registration Payment and Cancellation Policies Registration Summary Rick Scott rscott@slocity.org $125.00 Ticket(s): Committee Member Registration Preferred Name: Rick Job Title: Chief Company: San Luis Obispo Police Department Mobile Phone: (805)888-9079 POST ID: C84-S24 Technology Summit Thursday, February 27, 2025 8:00 AM - 5:00 PM PST The Ambassador Event Center 4949 Alton Parkway Irvine, CA 92604 United States Add To Calendar: Outlook/Apple | Google | Outlook 365 Shipping Address: 1042 Walnut Street San Luis Obispo, CA 93401 Assistants Email: thopkins@slocity.org Please list any ADA reasonable accommodations needed.: Preferred Exhibitor Contact?: Email Dietary Restrictions: No Restrictions Participant Code of Conduct: true Subtotal:$125.00 Tax:$0.00 Total:$125.00 Payment Method Credit Card Event Details | Event Policy PO Box 255745 Sacramento, CA 95865 Novi AMS ASSOCIATION MANAGEMENT SOFTWARE Lumina Alliance Meeting - 8001.63003 From:Scott, Rick To:Hopkins, Tiffany Subject:Car charge Date:Saturday, January 25, 2025 2:00:19 PM Fast charge receipt. Charge to 101.8001.61503 Thank you, R. Scott From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Your Magpul Order Confirmation Date:Sunday, January 26, 2025 3:28:34 PM Attachments:image001.pngimage002.png PD Patrol Rifle upgrade equipment. Thank you, Rick From: Magpul Industries <no-reply@magpul.com> Sent: Saturday, January 25, 2025 9:47 PM To: Scott, Rick <rscott@slocity.org> Subject: Your Magpul Order Confirmation This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Rick Scott, Thank you for your order from Magpul. Once your package ships, we will send you a separate email with your tracking number. Your order will be processed in the order it was received. Due to significantly increased demand for our products, some orders may take a few days to be processed and shipped. If you have questions on your order and need to speak to our Customer Service professionals, you can reach us at 877-4MAGPUL (877-462-4785) Monday-Friday from 10 AM to 6 PM CST, or you can reach us online via our Contact Us page. Your Order #003998683 BILLING INFO Rick Scott1042 Walnut StSan Luis Obispo, California, 93401-2729United StatesT: 8058889079 SHIPPING INFO Rick Scott1042 Walnut StSan Luis Obispo, California, 93401-2729United StatesT: 8058889079 PAYMENT METHOD Credit Card SHIPPING METHOD Free Shipping - Free Shipping (Over $75) ITEMS QTY PRICE MOE-K2® Grip – AR15/M4 SKU: MAG522_RET_BLK_ Color Black 1 $20.95 M-LOK® AFG® - Angled Fore Grip SKU: MAG598_RET_BLK_ Color Black 1 $26.95 MOE® SL-K® Carbine Stock – Mil-Spec SKU: MAG626_RET_BLK_ Color Black 1 $44.95 WCK - Wire Control Kit – M-LOK® SKU: MAG1296_RET_BLK_ Color Black 1 $19.95 SUBTOTAL $112.80 SHIPPING & HANDLING $0.00 TAX $9.87 GRAND TOTAL $122.67 ©2025 Magpul Industries 5408 Highway 290 W, Austin, TX 78735 877-4MAGPUL You're receiving this email because you visited Magpul.com. We promise to use your information only according to our privacy policy These items are controlled by the U.S. government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end-user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s) either in their original form or after being incorporated into other items, without first obtaining approval from the U.S. government or as is otherwise authorized by U.S. law and regulations. Certain U.S. jurisdictions restrict the sale and transfer of firearm magazines and other firearm accessories. Military and law enforcement are typically exempt from these restrictions. Magpul Industries does not process sales or shipments prohibited by law. The party receiving these items must immediately return the items for a full refund if the intended sale or transfer is prohibited by law. Any intermediary party distributing or selling Magpul products to an end-user is exclusively responsible for verifying that the sale/transfer is not prohibited by law. Employee Rick Scott/Fred Mickel/ J ason Dickel Destination No. of Days Amount Chico, CA 1 + 1TD $790.41 PURPOSE - Description Payment Method Amount Registration Air Fare L odging city card 415.41 Meals per diem 225.00 Mileage - Personal Vehicle City Vehicle city card 150.00 Rental Car Training Materials Parking TOTAL 790.41 Departure Date/Time Date/Time San L uis Obispo 1/15/25 1000 1/15/25 1800 Chico 1/16/25 1300 1/16/24 1930 Employee Date Date Hopkins for Scott/Mickel/Dickel 12/17/2024 Department Head Date Date Account No. Department Position Police Chief of Police/DC/L t. COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations NA St. Fratty's Day Solutions Meeting Use the reverse side of this form for reporting actual expenses within 10 working days after your return. TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Chico San L uis Obispo Double Tree Hilton Supervisor Arrival APPROVALS ITINERARY (1) B + (2) L + (1)D x 3 people Docusign Envelope ID: 5E50FBE4-1803-4ABB-B5A8-38592C9C65DE 12/17/2024 | 12:35 PM PST 8001.63003 Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: 5E50FBE4-1803-4ABB-B5A8-38592C9C65DE 1/15 1/16 15*3 15*3 15*3 30*3 136.06*3 45 90 90 408.18 Per-Diem = $75 each PURCHASE MADE W ITH CREDIT CARD*:YES *attach receipt Do not complete this section QTY UNIT PRICE TOTAL 1 50.00 $50.00 $50.00 Service Fee $50.00 REASON FOR PURCHASE: LE Tech Committee Dues for Chief IACP LEIT dues DATE: M Ellsworth VENDOR NAME: ACCOUNT:8001-63001 NAME ON CREDIT CARD: DESCRIPTION SLOPD PURCHASE REQUISITION FORM Subtotal INVOICE TO BE SENT TO PD: 6-Jan-25 PHONE: IACP ADDITIONAL APPROVAL: Add'l approval required if purchase is a non-budgeted item or over $500 FISCAL OFFICER: REQUESTED BY: DATE: Tiffany Hopkins 1-Jan-25 TAX Tip Delivery TOTAL PURCHASE MADE W ITH CREDIT CARD*:YES *attach receipt Do not complete this section QTY UNIT PRICE TOTAL 1 220.00 $220.00 $220.00 Service Fee $220.00 REASON FOR PURCHASE: membership dues for Chief TAX Tip Delivery TOTAL SLOPD PURCHASE REQUISITION FORM Subtotal INVOICE TO BE SENT TO PD: 6-Jan-25 PHONE: IACP ADDITIONAL APPROVAL: Add'l approval required if purchase is a non-budgeted item or over $500 FISCAL OFFICER: REQUESTED BY: DATE: Tiffany Hopkins 2-Jan-25 DATE: M Ellsworth VENDOR NAME: ACCOUNT:8001-63001 NAME ON CREDIT CARD: DESCRIPTION IACP Membership dues PURCHASE MADE W ITH CREDIT CARD*:YES *attach receipt Do not complete this section QTY UNIT PRICE TOTAL 2 130.00 $260.00 $260.00 Service Fee $260.00 REASON FOR PURCHASE: annual mem bership dues FBI National Academy Annual Dues - Chief and Am oroso DATE: M Ellsworth VENDOR NAME: ACCOUNT:8001-63001 NAME ON CREDIT CARD: DESCRIPTION SLOPD PURCHASE REQUISITION FORM Subtotal INVOICE TO BE SENT TO PD: 15-Jan-25 PHONE: FBINAA ADDITIONAL APPROVAL: Add'l approval required if purchase is a non-budgeted item or over $500 FISCAL OFFICER: REQUESTED BY: DATE: Tiffany Hopkins 15-Jan-25 TAX Tip Delivery TOTAL PURCHASE MADE W ITH CREDIT CARD*:YES *attach receipt Do not complete this section QTY UNIT PRICE TOTAL 1 159.56 $159.56 1 155.49 $155.49 $122.67 $437.72 $27.57 Service Fee $465.29 REASON FOR PURCHASE: Equip needed upgrading Long Range gun light Magpul Grips and wire controls DATE: M Ellsworth AR-15 handguard VENDOR NAME: ACCOUNT:8002-62506 NAME ON CREDIT CARD: DESCRIPTION SLOPD PURCHASE REQUISITION FORM Subtotal INVOICE TO BE SENT TO PD: 6-Jan-25 PHONE: Optics Planet & Magpul ADDITIONAL APPROVAL: Add'l approval required if purchase is a non-budgeted item or over $500 FISCAL OFFICER: REQUESTED BY: DATE: Rick Scott 1-Jan-25 TAX Tip Delivery TOTAL Employee Rick Scott Destination No. of Days Amount Sacramento, CA 2 + 2 TDs $1,243.35 PURPOSE - Description Payment M ethod Amount Registration Air Fare Lodging credit card 801.35 Meals per diem 150.00 Mileage - Personal Vehicle City Vehicle credit card 140.00 Rental Car Training Materials Parking credit card 152.00 TOTAL 1,243.35 Departure Date/Time Date/Time San Luis Obispo 6/10/25 noon 6/10/25 5pm Sacramento 6/13/25 2pm 6/13/25 7pm Employee Date Date Hopkins for Scott 1/21/2025 Department Head Date Date San Luis Obispo Embassy Suites by Hilton (4)$38 Supervisor Arrival APPROVALS ITINERARY (3) B + (3) L+ (2) D Cal Chiefs Board Meeting TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Sacramento COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations none 8001-63002 Account No. Department Position Police Chief Docusign Envelope ID: C664E601-8C00-435B-A0BE-E3E8B310F401 1/21/2025 | 2:43 PM PST Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: C664E601-8C00-435B-A0BE-E3E8B310F401 Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses Docusign Envelope ID: C664E601-8C00-435B-A0BE-E3E8B310F401 Employee Rick Scott Destination No. of Days Amount Irvine, CA 2 + 1 TDs $1,089.90 PURPOSE - Description Payment M ethod Amount Registration 125 125.00 Air Fare Lodging credit card 674.00 Meals per diem 120.00 Mileage - Personal Vehicle City Vehicle credit card 140.00 Rental Car Training Materials Parking credit card 30.90 TOTAL 1,089.90 Departure Date/Time Date/Time San Luis Obispo 2/26/25 noon 2/26/25 4.30pm Irvine 2/27/25 5pm 2/27/25 5:30pm Longbeach 2/28/25 noon 2/28/25 5pm Employee Date Date Hopkins for Scott 1/22/2025 Department Head Date Date Longbeach Double Tree by Hilton & Queen Mary (1)$30.90 Supervisor Arrival APPROVALS ITINERARY San Luis Obispo (2) B + (2) L+ (2) D Cal Chiefs Tech Summit and Special Olympics Hall of Fame Awards TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Irvine COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Cal Chiefs 8001-63002 Account No. Department Position Police Chief Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F 1/23/2025 | 7:43 AM PST Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Employee Rick Scott Destination No. of Days Amount Orlando, FL 2 + 2 TDs $1,734.51 PURPOSE - Description Payment M ethod Amount Registration Air Fare credit card 500.00 Lodging credit card 1,069.51 Meals per diem 165.00 Mileage - Personal Vehicle City Vehicle Rental Car Training Materials Parking TOTAL 1,734.51 Departure Date/Time Date/Time San Luis Obispo 3/19/25 12:51pm 3/19/25 10:37pm Orlando 3/22/25 8:25am 3/22/25 2:30pm Employee Date Date Hopkins for Scott 1/6/2025 Department Head Date Date 8001-63002 Account No. Department Position Police Chief COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations IACP American Airlines & United Airlines IACP's SACOP Mid-Year Meeting TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Orlando San Luis Obispo Hyatt Regency Supervisor Arrival APPROVALS ITINERARY (3) B + (4) L+ (2) D Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD 1/10/2025 | 12:15 PM PST Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD Page 1 of 2 Expense Report Report Number ER000246329542 ConfirmationExpense report number ER000246329542 for 75.00 USD was submitted for approval. RECEIPT_LESS_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 01/21/2025 Expense Dates 01/15/2025 - 01/16/2025 Report Status Paid Reimbursable Total 75.00 USD Purpose Reimburse Per-Diem - Chico St. Fratty's Day Solutions Meeting - 1/15/25 -1/16/25 Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Per Diem SLO_Expenses 01/15/2025 Business Personal Funds Per-Diem - Chico St. Fratty's Day Solutions Meeting - 1/15/25 -1/16/25 75.00 Amount Due to You 75.00 USD Page 2 of 2 Employee Rick Scott/Fred Mickel/ J ason Dickel Destination No. of Days Amount Chico, CA 1 + 1TD $790.41 PURPOSE - Description Payment Method Amount Registration Air Fare L odging city card 415.41 Meals per diem 225.00 Mileage - Personal Vehicle City Vehicle city card 150.00 Rental Car Training Materials Parking TOTAL 790.41 Departure Date/Time Date/Time San L uis Obispo 1/15/25 1000 1/15/25 1800 Chico 1/16/25 1300 1/16/24 1930 Employee Date Date Hopkins for Scott/Mickel/Dickel 12/17/2024 Department Head Date Date Account No. Department Position Police Chief of Police/DC/L t. COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations NA St. Fratty's Day Solutions Meeting Use the reverse side of this form for reporting actual expenses within 10 working days after your return. TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Chico San L uis Obispo Double Tree Hilton Supervisor Arrival APPROVALS ITINERARY (1) B + (2) L + (1)D x 3 people Docusign Envelope ID: 5E50FBE4-1803-4ABB-B5A8-38592C9C65DE 12/17/2024 | 12:35 PM PST 8001.63003 Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: 5E50FBE4-1803-4ABB-B5A8-38592C9C65DE 1/15 1/16 15*3 15*3 15*3 30*3 136.06*3 45 90 90 408.18 Per-Diem = $75 each Page 1 of 2 Expense Report Report Number ER000247648651 ConfirmationExpense report number ER000247648651 for 145.26 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 02/06/2025 Expense Dates 01/31/2025 - 01/31/2025 Report Status Paid Reimbursable Total 145.26 USD Purpose Reimbursement for charging electric city vehicle - January Costs Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Electric Utility Service SLO_Expenses 01/31/2025 Business Personal Funds Vehicle Charging Costs forJ anuary 2025 145.26 Amount Due to You 145.26 USD Page 2 of 2 Vehicle Label VIN Event Type Time Charge Ended Charging Duration (min)Charging Type Charger Type Provider Total Energy (kWh)On Arrival (%)Departure (%)Cost ($)Rate ($)Address Blazer EV 983 Total:145.26 R. Scott Vehicle Charging report for January 2025 City of San Luis Obispo, City Manager Report Title: Public Safety Electric Vehicle At-Home Charging R eimbursement FROM: Rick Scott, Chief of Police Prepared By: Brian Amoroso, Deputy Chief Other Reviewers or Contributors: None CMR Type and Workflow 14 - CM Authorized Action: CM Approval with HR & Attorney: See T able 1 here for details. You will select the above workflow when you initiate the report routing. RECOMMENDATION Authorize the Chief of Police, when assigned an electric city vehicle, to charge the vehicle at home when needed to maintain a specific emergency operational readiness and to provide a detailed invoice to the City for reimbursement of the electrical costs incurred from using their personal home power. POLICY CONTEXT Given the Emergency EV Vehicle program is a new pilot program for the Department, there is currently no city policy that allows public safety employees to charge a take-home electric vehicle at their residence and be reimbursed for the cost of the electricity used. DISCUSSION Background In a leadership effort to promote the C ity’s major city goal of positive climate action, the police department has purchased two electric vehicles as a long-term test for viability as patrol and administrative vehicles. The fire department also has at least one electrive emergency vehicle assigned to the Fire Chief. In late 2023, Chevrolet released the new Blazer EV , a purpose designed and built electric “police patrol vehicle”, which meets stringent requirements that regular vehicles are not designed for. Two were purchased, and the police department has recently taken delivery of both vehicles. One of these vehicles will be used as a marked patrol car and will not be used as a take-home vehicle. The second vehicle is being outfitted as an administrative vehicle and will be used by the Chief of Police as a take-home, emergency response, vehicle. The police department is installing a low-amp level 2 electric vehicle charger in the parking lot at 1042 Walnut, but charging these vehicles will take up to 8-12 hours depending on their charge state. T his is acceptable for the electric patrol vehicle, as Officers can use other vehicles while it charges during the day or overnight, but it is not practical for an administration vehicle, as these vehicles are frequently used throughout the day and need to go home with the employee. It is not appropriate to unplug a Public Safety Electric Vehicle At-Home Charging Reimbursement Page 2 charging police car to charge an administrative car, although it is expected there will be opportunities to share the charger around the patrol schedule. The police department has begun planning for the installation of additional high-amp level 2 chargers at the new police facility, 1106 Walnut, which should handle nearly all of the charging needs, however that project is still at least 10 months from completion. Further out are plans for proper level 3 charging facilities at police headquarters, which can charge the vehicle at a more appropriate rate (under an hour), but the timeline for the approval and installation of the level 3 charger is estimated at a minimum of 36 months. T he home charging pilot program will allow for this single vehicle to maintain a proper charging cadence until such point city facilities are developed to fully burden this process. The Chevrolet Blazer EV assigned to the Chief of Police has the capability to produce a detailed invoice on a user-designated frequency (daily, weekly, monthly) that reports the actual amount of electricity used by the vehicle to charge, along with the rate per kilowatt/hour at the time of the charging. This invoice translates to the actual cost the employee incurred to charge the city vehicle at their home. R eimbursement is based on the electronic report from the vehicle itself and not the charger, so all costs are only associated with the city car only. Select public safety employees are assigned take home vehicles to reduce response times and increase operational readiness in the event of a call-out after normal working hours as well as significant business travel. These vehicles need to be maintained in a state of high charge percentage to ensure that emergency responders can perform their duties in an emergency callout. The police department is the largest user of fuel in the city and the current vehicles are highly inefficient due to the performance requirements of the work. Each electric vehicle at the police department reduces the number of gallons of fuel used and replaces the fuel with electricity, often at a cheaper rate than of carbon based fuels. The cost of fueling an empty car far exceeds the costs of charging a low charge electric vehicle. As a result, the reduction in fuel consumption will more than offset the electric charging reimbursement costs. T he Chief of Police will prioritize charging the City vehicle at the department whenever possible, but this authorization will create a secondary charging option when needed and a reimbursement mechanism. Home charging rates are reportedly even lower than available city rates when utilizing PGE ’s home charging program. Next Steps Upon approval the department will work with the finance department to determine the best frequency to invoice the city for reimbursement to the employee for actual electric costs only, that minimizes staff time and provides a reasonable reimbursement timeframe. Public Safety Electric Vehicle At-Home Charging Reimbursement Page 3 CONCURRENCES Human R esources and Finance have been briefed on this report and support the direction. FISCAL IMPACT Was this reviewed and approved by the department fiscal officer? Yes ☒ No ☐ Is there an ongoing fiscal impact to the recommendation or request (direct or indirect)? Yes ☐ No ☒ Per the Chevrolet website, the Blazer EV has an approximate recharge cost of $28.56 for a range of 324 miles. The gasoline version of the Blazer has a 19.4 gallon fuel tank. Assuming the city is purchasing fuel at $4/gallon, fueling the tank would cost $77.60 for a range of 426 miles on average. As a comparison, the EV Blazer achieves a cost per mile of $.09, vs. the gasoline version, which costs $.18 per mile, yielding an estimated 50% savings in fuel costs alone. ALTERNATIVES The city manager could choose to not allow home charging of take-home vehicles and require all charging to occur at the police department or other charging locations. This is not recommended as it will increase the chance that take-home vehicles are not charged fully and ready for after-hours response, potentially slow the adoption of electric vehicles to the police department fleet, furthering our reliance on traditional fuel into the future and not contribute to the climate action major city goal. ATTACHMENTS A. None. Page 1 of 3 Expense Report Report Number ER000249926422 ConfirmationExpense report number ER000249926422 for 282.10 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. •The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.•This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 03/05/2025 Expense Dates 02/08/2025 - 02/26/2025 Report Status Paid Reimbursable Total 282.10 USD Purpose Rick Scott Feb 2025 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Trips and Meetings SLO_Expenses 02/26/2025 Business Card Coffee for Bike SLO meeting 6.25 Trips and Meetings SLO_Expenses 02/25/2025 Business Card Trips & Off-Site Meetings 175.00 Other Contract Services SLO_Expenses 02/14/2025 Business Card Miscellaneous Contract Services 15.99 Maint & Minor Repair SLO_Expenses 02/14/2025 Business Card Equipment Maintenance 21.62 Page 2 of 3 Safety Materials and Supplies SLO_Expenses 02/13/2025 Business Card Gun Accessories 58.70 Electric Utility Service SLO_Expenses 02/08/2025 Business Card city vehicle charging 4.54 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9219)282.10 USD Amount Due to You 0.00 USD Page 3 of 3 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Payment Method Captured Date:Wednesday, February 5, 2025 11:14:07 AM Attachments:image007.png image008.png image009.png image010.png image011.png This will be standing monthly charge. Thank you, Rick From: OnStar Vehicle Insights <noreply@onstarvehicleinsights.com> Sent: Wednesday, February 5, 2025 11:11 AM To: Scott, Rick <rscott@slocity.org> Subject: Payment Method Captured This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Hi Rick, Your Payment Method Ending In Was Successfully Added And Will Be Applied To The Following: Plan Details This Plan Will Renew Automatically Unless You Cancel Before 02/13/2025. You Will Be Billed Monthly On Your Scheduled Account Billing Date Beginning On Or After 02/05/2025 Monthly Billing Summary 1 Connected Vehicles $15.99 0 Non-Connected Vehicles $0.00 Tax $0.00 Total $15.99 You May Review Your Subscription Details And Settings By Logging In To Your Account Using The Link At The Bottom Of This Email. You May Cancel At Any Time By Calling (833) 266-6565 Or Writing To Our Support Email, Or Clicking The Cancel Button On Your Subscription Page. OnStar Vehicle Insights Team VIEW SUBSCRIPTION User Terms | Privacy Statement OnStar Vehicle Insights | 100 Renaissance Center, Detroit, MI | (833) 266-6565 | support.onstarvehicleinsights@onstar.com ©2025 General Motors, LLC. All Rights Reserved. From:Scott, Rick To:Hopkins, Tiffany Subject:FW: Order Confirmation: OpticsPlanet.com Reference #101-0206-246198 Date:Thursday, February 6, 2025 12:30:37 PM Attachments:image015.png image017.png image019.png image021.png image023.png image024.png image025.png image026.png image027.png image031.png image035.png image036.png image037.png image038.png image039.png Final gun parts receipt. Thank you, Rick From: OpticsPlanet.com <info@email.opticsplanet.com> Sent: Wednesday, February 5, 2025 10:06 PM To: Scott, Rick <rscott@slocity.org> Subject: Order Confirmation: OpticsPlanet.com Reference #101-0206-246198 This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Thank you for ordering from OpticsPlanet.com View in Browser Free Shipping On Orders Over $49†|Free Returns Easy & Hassle-Free‡ Your Order Confirmation Thank you for ordering from OpticsPlanet.com!We'll start working on getting your order out to you assoon as possible. Order #: 101-0206-246198 Order Date: Feb 06, 2025 Order Summary Ship & Bill to Rick Scott 1042 Walnut St. San Luis Obispo, CA 93401 Items Ordered 1 x Breek Arms AR-15 Warhammer Mod2 Micro Ambidextrous Charging Handle, Gray, BRK555- MGRAY Code: 4TY-CGH-YTRE44- BRK555-MGRAY Color: Stone Gray Finish: Type III Hard-coat Anodized Cartridge: .223 Remington, 5.56mm, 9mm Luger Gun Make: AR Platform Gun Model: AR-15 Hand: Ambidextrous Style: Rifle Condition: New Item Total: $44.99 1 x Ghost Inc Ghost Grip Plug Kit For Gen.4 Glocks Code: GST-MGP-GPG4- GHOGPG4X2 Color: Black Condition: New Item Total: $8.99 Order Subtotal:$53.98 Est. Sales Tax (CA):$4.72 Value Shipping:FREE Grand Total:$58.70 OpticsPlanet Bucks You Could Have Earned You could have just earned $1.08 in OP Bucks ifyou had an Account. Create an Account today andstart earning Bucks to be redeemed on futureorders. Create an Account Questions About Your Order? Check your Order Status for up-to-date details onyour order. Your order may arrive in multipleshipments. Have More Questions? Our product experts are here to help! 800-504-5897 Intl. Calls 847-513-6201 9AM - 5:30PM CST Mon - Fri sales@opticsplanet.com Need More Information? Check out our How-to Guides for everything fromgeneral product information to helpful tips fromindustry experts. You May Also Like Magpul Industries PMAG GEN M2 MOE AR- 15/M16/M4 Rifle Magazine, .223 Rem/5.56x45mm NATO, 30 Round, Black, 1 Pack, Polymer, MGMPI571BLK-30RD Midwest Industries Upper Receiver Rod, for AR-15 Barrels, Black, MI-URR Fix It Sticks All-In-One Torque Driver Kit, Black, Small, FISMUTK Explore our family of brands † OpticsPlanet provides Free Value Shipping to the contiguous 48 states, DC, and to all U.S. Military APO/FPO/DPO addresses on most orders over $49. See details . ‡ Return almost anything within 30 days with free return shipping. Return policy. Contact Us |My Account |Privacy Policy OpticsPlanet, Inc., 3150 Commercial Ave, Northbrook, IL 60062 From:Scott, Rick To:Hopkins, Tiffany Subject:Screenshot 2025-02-07 at 23.03.15 Date:Friday, February 7, 2025 11:04:39 PM Vehicle charge receipt. Thank you, R. Scott Visa ending in Payment Method: Billing address Item(s) Subtotal:$19.88 Shipping & Handling:$0.00 ----- Total before tax:$19.88 Estimated tax to be collected:$1.74 ----- Grand Total:$21.62 Final Details for Order #111-9474373-4702600 Print this page for your records. Order Placed: February 13, 2025 Amazon.com order number: 111-9474373-4702600 Order Total: $21.62 Shipped on February 14, 2025 Items Ordered Price 1 of: Mxeol Boat Recessed Hatch Pull Handle Black Coating Stainless Steel Pair Sold by: Mxeol (seller profile) Supplied by: Mxeol (seller profile) Condition: New $19.88 Shipping Address: Rick Scott United States Shipping Speed: FREE Prime Delivery Payment information Credit Card transactions Visa ending in February 14, 2025:$21.62 To view the status of your order, return to Order Summary. Conditions of Use | Privacy Notice © 1996-2025, Amazon.com, Inc. or its affiliates Back to top English United States Help Conditions of Use Privacy Notice Consumer Health Data Privacy Disclosure Your Ads Privacy Choices © 1996-2025, Amazon.com, Inc. or its a�liates 2/28/25, 4:07 PM Amazon.com - Order 111-9474373-4702600 https://www.amazon.com/gp/css/summary/print.html?orderID=111-9474373-4702600&ref=ppx_yo2ov_dt_b_fed_ppx_yo2ov_dt_b_invoice 1/1 From:SPECIAL OLYMPICS SO CA - LA (via Clover) To:Hopkins, Tiffany Subject:Your receipt from SPECIAL OLYMPICS SO CA - LA Date:Tuesday, February 25, 2025 1:36:25 PM This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. SPECIAL OLYMPICS SO CA - LA 1334 SOUTH CENTRAL AVE, LOS ANGELES, CA 90021 +1 562-502-1039 February 25, 2025 • 1:34 PM $175.00 full transaction receipt Follow us! You'll receive occasional offers and messages from SPECIAL OLYMPICS SO CA - LA. We'll never send you spam. But, you can unsubscribe anytime. FOLLOW View the Privacy Policies for Clover From:Scott, Rick To:Hopkins, Tiffany Subject:Coffee receipt Date:Thursday, February 27, 2025 7:00:22 AM Tiff, Here is my receipt from my meeting with Gary. Thank you, R. Scott PURCHASE MADE W ITH CREDIT CARD*:YES *attach receipt Do not complete this section QTY UNIT PRICE TOTAL 1 159.56 $159.56 1 155.49 $155.49 $315.05 $27.57 Service Fee $342.62 REASON FOR PURCHASE: Equip needed upgrading TAX Tip Delivery TOTAL SLOPD PURCHASE REQUISITION FORM Subtotal INVOICE T O BE SENT T O PD: 6-J an-25 PHONE: Optics Planet ADDIT IONAL APPROVAL: Add'l approval required if purchase is a non-budgeted item or over $500 FISCAL OFFICER: REQUEST ED BY: DAT E: Rick Scott 1-J an-25 VENDOR NAME: ACCOUNT:8002-62506 NAME ON CREDIT CARD: DESCRIPTION DATE: M Ellsworth AR-15 handguard Long Range gun light PURCHASE MADE W ITH CREDIT CARD*:Yes *attach receipt Do not complete this section QTY UNIT PRICE TOTAL 1 15.99 $15.99 $15.99 $15.99 REASON FOR PURCHASE: 15.99 x 12 months = 191.88 per year Vehicle Insights connection for city vehicle ACCOUNT:8001-61013 NAME ON CREDIT CARD: DESCRIPTION DATE: M Ellsworth REQUEST ED BY: DAT E: T iffany Hopkins 5-Feb-25 VENDOR NAME: Recurring monthly charge for Chief's electric vehicle. SLOPD PURCHASE REQUISITION FORM Subtotal INVOICE T O BE SENT T O PD: 5-Feb-25 PHONE: OnStar ADDIT IONAL APPROVAL: Add'l approval required if purchase is a non-budgeted item or over $500 FISCAL OFFICER: TAX Shipping & Handling Other TOTAL Employee Rick Scott Destination No. of Days Amount Irvine, CA 2 + 1 TDs $1,089.90 PURPOSE - Description Payment Method Amount Registration 125 125.00 Air Fare L odging credit card 674.00 Meals per diem 120.00 Mileage - Personal Vehicle City Vehicle credit card 140.00 Rental Car Training Materials Parking credit card 30.90 TOTAL 1,089.90 Departure Date/Time Date/Time San L uis Obispo 2/26/25 noon 2/26/25 4.30pm Irvine 2/27/25 5pm 2/27/25 5:30pm L ongbeach 2/28/25 noon 2/28/25 5pm Employee Date Date Hopkins for Scott 1/22/2025 Department Head Date Date L ongbeach Double Tree by Hilton & Queen Mary (1)$30.90 Supervisor Arrival APPROVALS ITINERARY San L uis Obispo (2) B + (2) L + (2) D Cal Chiefs Tech Summit and Special Olympics Hall of Fame Awards TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Irvine COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Cal Chiefs 8001-63002 Account No. Department Position Police Chief Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F 1/23/2025 | 7:43 AM PST Special Olympics:8001.63003 Cal Chiefs:8001.63002 M. Ellsworth 2/22/25 Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Page 1 of 2 Expense Report Report Number ER000250245778 ConfirmationExpense report number ER000250245778 for 39.33 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 03/07/2025 Expense Dates 02/01/2025 - 02/01/2025 Report Status Paid Reimbursable Total 39.33 USD Purpose Reimbursement for charging electric city vehicle - Feb 2025 Costs Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Electric Utility Service SLO_Expenses 02/01/2025 Business Personal Funds Vehicle Charging Costs forFebruary 2025 39.33 Amount Due to You 39.33 USD Page 2 of 2 Vehicle Label VIN Event Type Time Charge Ended Charging Duration (min)Charging Type Charger Type Provider Total Energy (kWh)On Arrival (%)Departure (%)Cost ($)Rate ($)Address Blazer EV 983 Total:39.33 R. Scott Vehicle Charging report for January 2025 City of San Luis Obispo, City Manager Report Title: Public Safety Electric Vehicle At-Home Charging R eimbursement FROM: Rick Scott, Chief of Police Prepared By: Brian Amoroso, Deputy Chief Other Reviewers or Contributors: None CMR Type and Workflow 14 - CM Authorized Action: CM Approval with HR & Attorney: See T able 1 here for details. You will select the above workflow when you initiate the report routing. RECOMMENDATION Authorize the Chief of Police, when assigned an electric city vehicle, to charge the vehicle at home when needed to maintain a specific emergency operational readiness and to provide a detailed invoice to the City for reimbursement of the electrical costs incurred from using their personal home power. POLICY CONTEXT Given the Emergency EV Vehicle program is a new pilot program for the Department, there is currently no city policy that allows public safety employees to charge a take-home electric vehicle at their residence and be reimbursed for the cost of the electricity used. DISCUSSION Background In a leadership effort to promote the C ity’s major city goal of positive climate action, the police department has purchased two electric vehicles as a long-term test for viability as patrol and administrative vehicles. The fire department also has at least one electrive emergency vehicle assigned to the Fire Chief. In late 2023, Chevrolet released the new Blazer EV , a purpose designed and built electric “police patrol vehicle”, which meets stringent requirements that regular vehicles are not designed for. Two were purchased, and the police department has recently taken delivery of both vehicles. One of these vehicles will be used as a marked patrol car and will not be used as a take-home vehicle. The second vehicle is being outfitted as an administrative vehicle and will be used by the Chief of Police as a take-home, emergency response, vehicle. The police department is installing a low-amp level 2 electric vehicle charger in the parking lot at 1042 Walnut, but charging these vehicles will take up to 8-12 hours depending on their charge state. T his is acceptable for the electric patrol vehicle, as Officers can use other vehicles while it charges during the day or overnight, but it is not practical for an administration vehicle, as these vehicles are frequently used throughout the day and need to go home with the employee. It is not appropriate to unplug a Public Safety Electric Vehicle At-Home Charging Reimbursement Page 2 charging police car to charge an administrative car, although it is expected there will be opportunities to share the charger around the patrol schedule. The police department has begun planning for the installation of additional high-amp level 2 chargers at the new police facility, 1106 Walnut, which should handle nearly all of the charging needs, however that project is still at least 10 months from completion. Further out are plans for proper level 3 charging facilities at police headquarters, which can charge the vehicle at a more appropriate rate (under an hour), but the timeline for the approval and installation of the level 3 charger is estimated at a minimum of 36 months. T he home charging pilot program will allow for this single vehicle to maintain a proper charging cadence until such point city facilities are developed to fully burden this process. The Chevrolet Blazer EV assigned to the Chief of Police has the capability to produce a detailed invoice on a user-designated frequency (daily, weekly, monthly) that reports the actual amount of electricity used by the vehicle to charge, along with the rate per kilowatt/hour at the time of the charging. This invoice translates to the actual cost the employee incurred to charge the city vehicle at their home. R eimbursement is based on the electronic report from the vehicle itself and not the charger, so all costs are only associated with the city car only. Select public safety employees are assigned take home vehicles to reduce response times and increase operational readiness in the event of a call-out after normal working hours as well as significant business travel. These vehicles need to be maintained in a state of high charge percentage to ensure that emergency responders can perform their duties in an emergency callout. The police department is the largest user of fuel in the city and the current vehicles are highly inefficient due to the performance requirements of the work. Each electric vehicle at the police department reduces the number of gallons of fuel used and replaces the fuel with electricity, often at a cheaper rate than of carbon based fuels. The cost of fueling an empty car far exceeds the costs of charging a low charge electric vehicle. As a result, the reduction in fuel consumption will more than offset the electric charging reimbursement costs. T he Chief of Police will prioritize charging the City vehicle at the department whenever possible, but this authorization will create a secondary charging option when needed and a reimbursement mechanism. Home charging rates are reportedly even lower than available city rates when utilizing PGE ’s home charging program. Next Steps Upon approval the department will work with the finance department to determine the best frequency to invoice the city for reimbursement to the employee for actual electric costs only, that minimizes staff time and provides a reasonable reimbursement timeframe. Public Safety Electric Vehicle At-Home Charging Reimbursement Page 3 CONCURRENCES Human R esources and Finance have been briefed on this report and support the direction. FISCAL IMPACT Was this reviewed and approved by the department fiscal officer? Yes ☒ No ☐ Is there an ongoing fiscal impact to the recommendation or request (direct or indirect)? Yes ☐ No ☒ Per the Chevrolet website, the Blazer EV has an approximate recharge cost of $28.56 for a range of 324 miles. The gasoline version of the Blazer has a 19.4 gallon fuel tank. Assuming the city is purchasing fuel at $4/gallon, fueling the tank would cost $77.60 for a range of 426 miles on average. As a comparison, the EV Blazer achieves a cost per mile of $.09, vs. the gasoline version, which costs $.18 per mile, yielding an estimated 50% savings in fuel costs alone. ALTERNATIVES The city manager could choose to not allow home charging of take-home vehicles and require all charging to occur at the police department or other charging locations. This is not recommended as it will increase the chance that take-home vehicles are not charged fully and ready for after-hours response, potentially slow the adoption of electric vehicles to the police department fleet, furthering our reliance on traditional fuel into the future and not contribute to the climate action major city goal. ATTACHMENTS A. None. Page 1 of 3 Expense Report Report Number ER000251735351 ConfirmationExpense report number ER000251735351 for 345.00 USD was submitted for approval. RECEIPT_LESS_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 03/24/2025 Expense Dates 02/26/2025 - 03/22/2025 Report Status Paid Reimbursable Total 345.00 USD Purpose Per-Diem Rembursment - CPCA Tech Summit / Torch Run Award/ CPCA Training conference/ SACOP/IACP Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Per Diem SLO_Expenses 03/19/2025 Business Personal Funds SACOP/IACP mid-year Meeting: Wednesday 3/19 Lunch, Dinner - Friday 3/21 Breakfast, Lunch - Saturday 3/22 Breakfast, Lunch 105.00 Per Diem SLO_Expenses 03/08/2025 Business Personal Funds CPCA Training conference:Saturday 3/8 Lunch, Dinner - Sunday 3/9 Breakfast, Dinner - 150.00 Page 2 of 3 Monday 3/10 Breakfast - Tuesday 3/11 Breakfast - Wednesday 3/12 Breakfast, Lunch Per Diem SLO_Expenses 02/26/2025 Business Personal Funds CPCA Tech Summit / Torch Run Awards: Wednesday 2/26 Lunch, Dinner - Thursday 2/27 Breakfast - Friday 2/28 Breakfast. Lunch 90.00 Amount Due to You 345.00 USD Page 3 of 3 Employee Rick Scott Destination No. of Days Amount Riverside, CA 4 + 1TD $2,276.87 PURPOSE - Description Payment Method Amount Registration credit card 850.00 Air Fare L odging credit card 1,036.87 Meals per diem 240.00 Mileage - Personal Vehicle City Vehicle credit card 150.00 Rental Car Training Materials Parking TOTAL 2,276.87 Departure Date/Time Date/Time San L uis Obispo 3/8/25 12pm 3/8/25 5pm Riverside 3/12/25 3pm 3/12/25 7pm Employee Date Date Hopkins for Scott 9/16/2024 Department Head Date Date 8001-63002 Account No. Department Position Police Chief COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Cal Chief Cal Chiefs Annual Training Symposium TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Riverside San L uis Obispo Mission Inn Riverside Supervisor Arrival APPROVALS ITINERARY ( 4) B + (4) L + (4) D Docusign Envelope ID: 06001DD2-700F-484C-88C4-75224E6669FC 9/17/2024 | 1:10 PM PDT Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 06001DD2-700F-484C-88C4-75224E6669FC Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: 06001DD2-700F-484C-88C4-75224E6669FC Employee Rick Scott Destination No. of Days Amount Orlando, FL 2 + 2 TDs $1,734.51 PURPOSE - Description Payment Method Amount Registration Air Fare credit card 500.00 L odging credit card 1,069.51 Meals per diem 165.00 Mileage - Personal Vehicle City Vehicle Rental Car Training Materials Parking TOTAL 1,734.51 Departure Date/Time Date/Time San L uis Obispo 3/19/25 12:51pm 3/19/25 10:37pm Orlando 3/22/25 8:25am 3/22/25 2:30pm Employee Date Date Hopkins for Scott 1/6/2025 Department Head Date Date 8001-63002 Account No. Department Position Police Chief COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations IACP American Airlines & United Airlines IACP's SACOP Mid-Year Meeting TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Orlando San L uis Obispo Hyatt Regency Supervisor Arrival APPROVALS ITINERARY (3) B + (4) L + (2) D Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD 1/10/2025 | 12:15 PM PST Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template Employee Department Position Rick Scott Police Chief Destination No. of Days Account No.Amount Longbeach, CA 1 + 1TD 8001-63002 $610.28 PURPOSE - Cal Chiefs Annual Training Symposium Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations COST SUMMARY Description Vendor Payment Method Amount Registration Special Olympics credit card 175.00 Air Fare Lodging Queen Mary credit card 405.28 Meals ( 1) B + (1) L per diem 30.00 Mileage - Personal Vehicle City Vehicle Rental Car Training Materials Parking TOTAL 610.28 ITINERARY Departure Date/Time Arrival Date/Time San Luis Obispo 3/8/25 12pm Riverside 3/8/25 5pm Riverside 3/12/25 3pm San Luis Obispo 3/12/25 7pm APPROVALS Employee Date Supervisor Date Hopkins for Scott 02/25/2025 Department Head Date City Manager (If Required)Date Use the reverse side of this form for reporting actual expenses within 10 working days aft er your return. TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL Registration 0.00 Air Fare 0.00 Lodging Breakfast 0.00 Lunch 0.00 Dinner 0.00 Gasoline 0.00 Transportation & Parking 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL $0.00 MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage 0 0 Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle 0 guidelines may be used in lieu of odometer readings Reimbursement @ $0.560 per mile $0.00 TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses $0.00 that the amounts listed were incurred in conformance Voucher/Credit Card Purchases with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City)$0.00 Employee Date Department Head Date Employee Rick Scott Destination No. of Days Amount Irvine, CA 2 + 1 TDs $1,089.90 PURPOSE - Description Payment Method Amount Registration 125 125.00 Air Fare L odging credit card 674.00 Meals per diem 120.00 Mileage - Personal Vehicle City Vehicle credit card 140.00 Rental Car Training Materials Parking credit card 30.90 TOTAL 1,089.90 Departure Date/Time Date/Time San L uis Obispo 2/26/25 noon 2/26/25 4.30pm Irvine 2/27/25 5pm 2/27/25 5:30pm L ongbeach 2/28/25 noon 2/28/25 5pm Employee Date Date Hopkins for Scott 1/22/2025 Department Head Date Date L ongbeach Double Tree by Hilton & Queen Mary (1)$30.90 Supervisor Arrival APPROVALS ITINERARY San L uis Obispo (2) B + (2) L + (2) D Cal Chiefs Tech Summit and Special Olympics Hall of Fame Awards TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Irvine COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Cal Chiefs 8001-63002 Account No. Department Position Police Chief Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F 1/23/2025 | 7:43 AM PST Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F From:Hopkins, Tiffany To:Litteral, Rebecca Cc:Scott, Rick Subject:RE: Per Diem x3 Date:Monday, March 24, 2025 8:01:50 AM Attachments:image001.png image002.png image003.png image004.png image005.png image006.png Hi Rebecca – Please see below: From: Scott, Rick <rscott@slocity.org> Sent: Saturday, March 22, 2025 7:17 AM To: Hopkins, Tiffany <thopkins@slocity.org> Subject: Per Diem x3 Tiff I have three separate per diem requests from my recent business travels: CPCA Tech Summit / Torch Run Awards: Wednesday 2/26 Lunch, Dinner Thursday 2/27 Breakfast Friday 2/28 Breakfast. Lunch CPCA Training conference: Saturday 3/8 Lunch, Dinner Sunday 3/9 Breakfast, Dinner Monday 3/10 Breakfast Tuesday 3/11 Breakfast Wednesday 3/12 Breakfast, Lunch SACOP/IACP mid-year Meeting: Wednesday 3/19 Lunch, Dinner Thursday 3/20 zero Friday 3/21 Breakfast, Lunch Saturday 3/22 Breakfast, Lunch Thank you, Rick Scott Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E rscott@slocity.org T 805.781.7256 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. Page 1 of 2 Expense Report Report Number ER000251737266 ConfirmationExpense report number ER000251737266 for 62.85 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 04/04/2025 Expense Dates 03/01/2025 - 03/01/2025 Report Status Paid Reimbursable Total 62.85 USD Purpose Reimbursement for charging electric city vehicle - March 2025 Costs Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Electric Utility Service SLO_Expenses 03/01/2025 Business Personal Funds Vehicle Charging Costs forMarch 2025 62.85 Amount Due to You 62.85 USD Page 2 of 2 Vehicle Label VIN Event Type Time Charge Ended Charging Duration (min)Charger Type Provider Total Energy (kWh)On Arrival (%)Departure (%)Cost ($)Rate ($)Address Blazer EV 983 Total:$62.85 R. Scott Vehicle Charging report for March 2025 City of San Luis Obispo, City Manager Report Title: Public Safety Electric Vehicle At-Home Charging R eimbursement FROM: Rick Scott, Chief of Police Prepared By: Brian Amoroso, Deputy Chief Other Reviewers or Contributors: None CMR Type and Workflow 14 - CM Authorized Action: CM Approval with HR & Attorney: See T able 1 here for details. You will select the above workflow when you initiate the report routing. RECOMMENDATION Authorize the Chief of Police, when assigned an electric city vehicle, to charge the vehicle at home when needed to maintain a specific emergency operational readiness and to provide a detailed invoice to the City for reimbursement of the electrical costs incurred from using their personal home power. POLICY CONTEXT Given the Emergency EV Vehicle program is a new pilot program for the Department, there is currently no city policy that allows public safety employees to charge a take-home electric vehicle at their residence and be reimbursed for the cost of the electricity used. DISCUSSION Background In a leadership effort to promote the C ity’s major city goal of positive climate action, the police department has purchased two electric vehicles as a long-term test for viability as patrol and administrative vehicles. The fire department also has at least one electrive emergency vehicle assigned to the Fire Chief. In late 2023, Chevrolet released the new Blazer EV , a purpose designed and built electric “police patrol vehicle”, which meets stringent requirements that regular vehicles are not designed for. Two were purchased, and the police department has recently taken delivery of both vehicles. One of these vehicles will be used as a marked patrol car and will not be used as a take-home vehicle. The second vehicle is being outfitted as an administrative vehicle and will be used by the Chief of Police as a take-home, emergency response, vehicle. The police department is installing a low-amp level 2 electric vehicle charger in the parking lot at 1042 Walnut, but charging these vehicles will take up to 8-12 hours depending on their charge state. T his is acceptable for the electric patrol vehicle, as Officers can use other vehicles while it charges during the day or overnight, but it is not practical for an administration vehicle, as these vehicles are frequently used throughout the day and need to go home with the employee. It is not appropriate to unplug a Public Safety Electric Vehicle At-Home Charging Reimbursement Page 2 charging police car to charge an administrative car, although it is expected there will be opportunities to share the charger around the patrol schedule. The police department has begun planning for the installation of additional high-amp level 2 chargers at the new police facility, 1106 Walnut, which should handle nearly all of the charging needs, however that project is still at least 10 months from completion. Further out are plans for proper level 3 charging facilities at police headquarters, which can charge the vehicle at a more appropriate rate (under an hour), but the timeline for the approval and installation of the level 3 charger is estimated at a minimum of 36 months. T he home charging pilot program will allow for this single vehicle to maintain a proper charging cadence until such point city facilities are developed to fully burden this process. The Chevrolet Blazer EV assigned to the Chief of Police has the capability to produce a detailed invoice on a user-designated frequency (daily, weekly, monthly) that reports the actual amount of electricity used by the vehicle to charge, along with the rate per kilowatt/hour at the time of the charging. This invoice translates to the actual cost the employee incurred to charge the city vehicle at their home. R eimbursement is based on the electronic report from the vehicle itself and not the charger, so all costs are only associated with the city car only. Select public safety employees are assigned take home vehicles to reduce response times and increase operational readiness in the event of a call-out after normal working hours as well as significant business travel. These vehicles need to be maintained in a state of high charge percentage to ensure that emergency responders can perform their duties in an emergency callout. The police department is the largest user of fuel in the city and the current vehicles are highly inefficient due to the performance requirements of the work. Each electric vehicle at the police department reduces the number of gallons of fuel used and replaces the fuel with electricity, often at a cheaper rate than of carbon based fuels. The cost of fueling an empty car far exceeds the costs of charging a low charge electric vehicle. As a result, the reduction in fuel consumption will more than offset the electric charging reimbursement costs. T he Chief of Police will prioritize charging the City vehicle at the department whenever possible, but this authorization will create a secondary charging option when needed and a reimbursement mechanism. Home charging rates are reportedly even lower than available city rates when utilizing PGE ’s home charging program. Next Steps Upon approval the department will work with the finance department to determine the best frequency to invoice the city for reimbursement to the employee for actual electric costs only, that minimizes staff time and provides a reasonable reimbursement timeframe. Public Safety Electric Vehicle At-Home Charging Reimbursement Page 3 CONCURRENCES Human R esources and Finance have been briefed on this report and support the direction. FISCAL IMPACT Was this reviewed and approved by the department fiscal officer? Yes ☒ No ☐ Is there an ongoing fiscal impact to the recommendation or request (direct or indirect)? Yes ☐ No ☒ Per the Chevrolet website, the Blazer EV has an approximate recharge cost of $28.56 for a range of 324 miles. The gasoline version of the Blazer has a 19.4 gallon fuel tank. Assuming the city is purchasing fuel at $4/gallon, fueling the tank would cost $77.60 for a range of 426 miles on average. As a comparison, the EV Blazer achieves a cost per mile of $.09, vs. the gasoline version, which costs $.18 per mile, yielding an estimated 50% savings in fuel costs alone. ALTERNATIVES The city manager could choose to not allow home charging of take-home vehicles and require all charging to occur at the police department or other charging locations. This is not recommended as it will increase the chance that take-home vehicles are not charged fully and ready for after-hours response, potentially slow the adoption of electric vehicles to the police department fleet, furthering our reliance on traditional fuel into the future and not contribute to the climate action major city goal. ATTACHMENTS A. None. Page 1 of 3 Expense Report Report Number ER000251745705 ConfirmationExpense report number ER000251745705 for 3,109.45 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 04/04/2025 Expense Dates 02/27/2025 - 03/22/2025 Report Status Paid Reimbursable Total 3,109.45 USD Purpose Rick Scott March 2025 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Education and Training SLO_Expenses 03/22/2025 Business Card SACOP Orlando UBER 27.95 Education and Training SLO_Expenses 03/22/2025 Business Card IACP SACOP Orlando Hotel 1,069.50 Education and Training SLO_Expenses 03/20/2025 Business Card IACP Orlando Uber 38.93 Education and Training SLO_Expenses 03/20/2025 Business Card IACP Orlando Uber 5.84 Page 2 of 3 Trips and Meetings SLO_Expenses 03/17/2025 Business Card St. Fratty's Command Debrief 89.23 Education and Training SLO_Expenses 03/12/2025 Business Card Cal Chiefs Annual TrainingSymposium - Riverside 777.66 Other Contract Services SLO_Expenses 03/14/2025 Business Card Miscellaneous Contract Services - Monthly Charge 15.99 Education and Training SLO_Expenses 03/07/2025 Business Card Cal Chiefs Annual TrainingSymposium - Riverside 259.22 Education and Training SLO_Expenses 02/28/2025 Business Card Gas at Cal Chiefs - Missing Memo 78.53 Trips and Meetings SLO_Expenses 02/27/2025 Business Card Mistake charge for Dinner - Refunded by the hotel on3/31/25 - Will show on nextreport 9.70 Trips and Meetings SLO_Expenses 02/27/2025 Business Card Special Olympics - Irvine 299.62 Education and Training SLO_Expenses 02/28/2025 Business Card Cal Chiefs Conference - Long Beach 437.28 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9219)3,109.45 USD Amount Due to You 0.00 USD Page 3 of 3 Name and Address SCOTT, RICK 1042 WALNUT STREETSAN LUIS OBISPO, CA 93401 Hotel Address 90 PACIFICAIRVINE, CA 92618 Room 736/NK1DX Arrival Date 02/26/25 Departure Date 02/27/25 Adult/Child 1/0 Room Rate $243.74 Rate Plan L-H1P Honors #1432509360 Airline: Reservationswww.doubletree.com or1-800-222-TREE Confirmation #85528859 02/27/25 PAGE 1 DOUBLETREE BY HILTON IRVINE- SPECTRUM 02/26/25 6378593 GUEST ROOM $243.74 02/26/25 6378593 ROOM OCCUPANCY TAX $24.37 02/26/25 6378593 CA T&T ASSESSMENT FEE TAX $0.61 02/26/25 6378644 ADD-ON -Self-Parking $30.90 02/27/25 6378934 ************ ($299.62) 02/27/25 6379061 BLEND DINNER $9.00 02/27/25 6379061 F & B TAX $0.70 02/27/25 6379070 ************ ($9.70) $0.00** BALANCE ** DATE DESCRIPTION AMOUNTREFERENCE Privacy PolicyThe on-line eFolio is a courtesy informational service, subject to and Site Usage ; actual folio kept in hotel records. Mistake charge for Dinner - Refunded by the hotel on 3/31/25 - Will show on next report DOUBLETREE BY HILTON IRVINE SPECTRUM DOUBLETREE BY HILTON IRVINE,90 PACIFICA IRVINE, CA 92618 United States of America TELEPHONE 949-471-8888 � FAX 949-471-8600 Reservations www.doubletree.com or 1-800-222-TREE SCOTT, RICK Room No:736/NK1DX Arrival Date:2/26/2025 6:55:00 PM 1042 WALNUT STREET Departure Date:2/27/2025 Adult/Child:1/0 SAN LUIS OBISPO CA 93401 Cashier ID:EALOB UNITED STATES OF AMERICA Room Rate:243.74 AL: HH #1432509360 SILVER VAT # Folio No/Che 1135645 A Confirmation Number: 85528859 DOUBLETREE BY HILTON IRVINE SPECTRUM 2/27/2025 2:43:00 AM DATE REF NO DESCRIPTION CHARGES 2/26/2025 6378593 GUEST ROOM $243.74 2/26/2025 6378593 ROOM OCCUPANCY TAX $24.37 2/26/2025 6378593 CA T&T ASSESSMENT FEE $0.61 2/26/2025 6378644 ADD-ON -Self-Parking $30.90 WILL BE SETTLED TO VS* $299.62 EFFECTIVE BALANCE OF $0.00 Hilton Honors(R) stays are posted within 72 hours of checkout. To check your earnings or book your next stay at more than 6,500+ hotels and resorts in 119 countries, please visit Honors.com Page:1 City of San Luis Obispo, Police Department, 1042 Walnut Street, San Luis Obispo, CA, 93401-2729, 805.781.7317, slocity.org Memorandum DATE: March 31, 2025 TO: Finance Dept. FROM: Tiffany Hopkins on behalf of Chief Rick Scott SUBJECT: Missing Receipt On or about February 28, 2025, Chief Scott purchased fuel at Union 76 in Burbank in the amount of 78.53 while traveling for the Cal Chiefs Tech Summit. He does not know where the receipt is at this time. 8001.63002 - edu&training INVOICE Mr. Rick Scott 1042 Walnut Street San Luis Obispo CA 93401 United States Print Date:02/28/25 Room No.:A138 Arrival:02/27/25 Departure:02/28/25 Page No.:1 of 2 Folio No.:91831 Invoice No.: Conf. No.:440306554 Cashier No.61 Reference Group Code: Company Name: Account No. Queen Mary Hotel | 1126 Queens Highway | Long Beach, CA 90802 Telephone: (562) 435-3511 | Email: qm_frontoffice@queenmary.com www.queenmary.com DATE DESCRIPTION CHARGES USD CREDITS USD 02/27/25 Room Rate 329.00 02/27/25 Occupancy Tax 42.77 02/27/25 CA State Tourism Assessment 0.64 02/27/25 LB City Tourism Assessment 9.87 02/27/25 Historical Preservation Fee 23.00 02/27/25 Parking - Self 32.00 02/28/25 VISA XXXXXXXXXXXX9219 437.28 Total 437.28 437.28 BALANCE 0.00 USD Net Amount 384.00 USD Occupancy Tax 53.28 USD Total incl. vat 437.28 USD I agree to be personally liable should the indicated company or person fail to pay for any part of the total charges. Guest Signature: Merchant ID Credit Card #XXXXXXXXXXXX9219 Transaction ID 28542716 Credit Card Expiry XX/XX Approval Code 034254 Capture Method Swiped Approval Amount 437.28 Transaction Amount 437.28 INVOICE Mr. Rick Scott 1042 Walnut Street San Luis Obispo CA 93401 United States Print Date:02/28/25 Room No.:A138 Arrival:02/27/25 Departure:02/28/25 Page No.:2 of 2 Folio No.:91831 Invoice No.: Conf. No.:440306554 Cashier No.61 Reference Group Code: Company Name: Account No. Queen Mary Hotel | 1126 Queens Highway | Long Beach, CA 90802 Telephone: (562) 435-3511 | Email: qm_frontoffice@queenmary.com www.queenmary.com We hope you had a good time with us in Long Beach! At check-in, an authorization on your credit or debit card was processed for room and tax plus $100 night for incidentals. FOR CREDIT CARDS: The check-in authorization amount will display as a pending transaction. We will transmit your final charge(s) to your bank within 24 hours of your departure date. Any unused amount from the check-in authorization will be released to you depending on your issuing bank's policy. This process typically takes 3-5 business days. Please contact your issuing card's bank representative with any questions or concerns. FOR DEBIT CARDS: The check-in authorization amount will display as a charged transaction on your debit card account. We will transmit your final charge(s) to your bank within 24 hours of your departure date. Any unused amount from the check-in authorization(s) will be released depending on your issuing bank's policy. This process typically takes 5 business days or longer depending on your bank's policy. Please contact your issuing card's bank representative with any questions or concerns. Please be aware the hotel does not have authority of your bank's policy; however, we are more than happy to work with your banking representative on any concerns, including release of any unused portion of the check-in authorization(s). Thank you! The Mission Inn Hotel & Spa 3649 Mission Inn Ave, Riverside, CA 92501 951-784-0300� www.missioninn.com Rick Scott 1042 Walnut Street San Luis Obispo CA 93401 United States Print Date :09-16-24 Room No : Conf. No :399081786 Receipt No :32643 ADVANCED DEPOSIT RECEIPT Date Description Exp Date Amount 09-16-24 FRONT DESK VISA XXXXXXXXXXXX2029 XX/XX -259.22 USD Arrival Departure Group ID /Room Type 03-08-25 03-12-25 21793923 Guest Signature Cashier No. 41 Rick Scott San Luis Obispo CA 93401 United States INFORMATION INVOICE Room No.:119 Arrival :03-08-25 Departure :03-12-25 Page No.:1 of 2 Folio No.: Conf. No.:399081786 Cashier No.:111 Custom Ref.: Company Name :California Police Chiefs Association PO Number: Group Name :CA Police Chiefs Assn Annual Training Sy Guest Name : I agree that I am personally liable for payment of this account, and if this person, company or association indicated does not settle within a reasonable period, my liability for payment should be joint and several with such person, company or association. The Mission Inn Hotel & Spa 3649 Mission Inn Ave, Riverside, CA 92501 951-784-0300� www.missioninn.com Date Description Charges Credits 03-08-25 DEPOSIT TRANSFERRED AT CHECK-IN 259.22 03-08-25 DEPOSIT TRANSFERRED AT CHECK-IN Diffrnt Pay -259.22 03-08-25 DEPOSIT TRANSFERRED AT CHECK-IN 259.22 03-08-25 *ROOM CHARGE 229.00 03-08-25 OCCUPANCY TAX 13%29.77 03-08-25 TOURISM FEE TAX 0.195%0.45 03-09-25 *ROOM CHARGE 229.00 03-09-25 OCCUPANCY TAX 13%29.77 03-09-25 TOURISM FEE TAX 0.195%0.45 03-10-25 *ROOM CHARGE 229.00 03-10-25 OCCUPANCY TAX 13%29.77 03-10-25 TOURISM FEE TAX 0.195%0.45 03-11-25 *ROOM CHARGE 229.00 03-11-25 OCCUPANCY TAX 13%29.77 03-11-25 TOURISM FEE TAX 0.195%0.45 03-12-25 FRONT DESK VISA XXXXXXXXXXXX9219 XX/XX 777.66 Total Charges 1,036.88 Total Credits 1,036.88 Rick Scott San Luis Obispo CA 93401 United States INFORMATION INVOICE Room No.:119 Arrival :03-08-25 Departure :03-12-25 Page No.:2 of 2 Folio No.: Conf. No.:399081786 Cashier No.:111 Custom Ref.: Company Name :California Police Chiefs Association PO Number: Group Name :CA Police Chiefs Assn Annual Training Sy Guest Name : I agree that I am personally liable for payment of this account, and if this person, company or association indicated does not settle within a reasonable period, my liability for payment should be joint and several with such person, company or association. The Mission Inn Hotel & Spa 3649 Mission Inn Ave, Riverside, CA 92501 951-784-0300� www.missioninn.com Balance 0.00 Merchant ID Credit Card #XXXXXXXXXXXX9219 Transaction ID 27405973 Credit Card Expiry XX/XX Approval Code 026776 Capture Method Manual Approval Amount 777.66 Transaction Amount 777.66 Total $44.77 March 19, 2025 Here's your updated Wednesday evening ride receipt. Thanks for tipping, Rick From:Scott, Rick To:Hopkins, Tiffany Subject:Fwd: [Business] Your Wednesday evening trip with Uber Date:Thursday, March 20, 2025 8:04:46 AM Airport ride. Thank you, R. Scott Begin forwarded message: From: Uber Receipts <noreply@uber.com> Date: March 20, 2025 at 11:03:26 EDT To: "Scott, Rick" <rscott@slocity.org> Subject: [Business] Your Wednesday evening trip with Uber This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Total $44.77 In December 2024 in Florida, roughly 21% of customers� fares went toward covering government-mandated commercial insurance for rideshare/TNC (transportation network company) trips. Take action to bring down costs. Trip fare $25.91 Work Account ���� 3/20/25 11:03 AM 4.83 Rating Has passed a multi-step safety screen You rode with NICHOLAS When you ride with Uber, your trips are insured in case of a covered accident. Learn more 11:36 PM Gates 30 - 59 Airside 3 Terminal B, Orlando International Airport (MCO), Orlando, FL 32827, US 11:52 PM 9801 International Dr, UberX 13.17 miles | 16 min Subtotal $25.91 Booking Fee $3.91 Tip $5.84 Beachline West Toll Plaza $2.11 MCO Airport Surcharge $7.00 Payments $38.93 $5.84 Switch Payment Method Download PDF Orlando, FL 32819, US Report lost item Contact support My trips Forgot password Privacy Uber Technologies 1725 3rd Street, San Francisco, California Terms 94158 Hyatt Regency Orlando9801 International DriveOrlando, FL 32819Tel: 407-284-1234Fax: 407-351-9177orlando.regency.hyatt.com COPY OF INVOICE Rick Scott990 PalmSan Luis Obispo CA 93401 Room No.20835 Arrival 03-19-25 Departure 03-22-25 Confirmation No.525341801 Folio Window 1 Group Name IACP Division Midyear Meeting 2025 Folio No.2512688 Date Description Charges Credits 03-19-25 Accommodation 289.00 03-19-25 OCCCD Surcharge 2.89 03-19-25 State Tax 6.5%18.97 03-19-25 Occupancy Tax 6%17.51 03-19-25 Resort Fee 25.00 03-19-25 Resort Fee Tax 1.63 03-19-25 Resort Fee Occupancy Tax 1.50 03-20-25 Accommodation 289.00 03-20-25 OCCCD Surcharge 2.89 03-20-25 State Tax 6.5%18.97 03-20-25 Occupancy Tax 6%17.51 03-20-25 Resort Fee 25.00 03-20-25 Resort Fee Tax 1.63 03-20-25 Resort Fee Occupancy Tax 1.50 03-21-25 Accommodation 289.00 03-21-25 OCCCD Surcharge 2.89 03-21-25 State Tax 6.5%18.97 03-21-25 Occupancy Tax 6%17.51 03-21-25 Resort Fee 25.00 03-21-25 Resort Fee Tax 1.63 03-21-25 Resort Fee Occupancy Tax 1.50 03-22-25 Visa XXXXXXXXXXXX9219 XX/XX 1,069.50 Total 1,069.50 1,069.50 Guest Signature Balance 0.00 I agree that my liability for this bill is not waived and I agreeto be held personally liable in the event that the indicated person, company or association fails to pay for any part or the full amount of these charges. WE HOPE YOU ENJOYED YOUR STAY WITH US! We hope you had an exceptional stay at the Hyatt Regency Orlandoand look forward to hearing your feedback. For inquiries concerning your bill please call 855-869-0846 Please remit payment to:PO Box 848148Dallas, TX 75284-8083 World of Hyatt Summary Membership: XXXXXX323ABonus Codes: Qualifying Nights: 3Eligible Spend: 942.00Redemption Eligible: 0.00 Hyatt Regency Orlando9801 International DriveOrlando, FL 32819Tel: 407-284-1234Fax: 407-351-9177orlando.regency.hyatt.com COPY OF INVOICE Rick Scott990 PalmSan Luis Obispo CA 93401 Room No.20835 Arrival 03-19-25 Departure 03-22-25 Confirmation No.525341801 Folio Window 1 Group Name IACP Division Midyear Meeting 2025 Folio No.2512688 Summary Invoice, please see front desk for eligibility details. Total $27.95 March 22, 2025 From:Scott, Rick To:Hopkins, Tiffany Subject:FW: [Business] Your Saturday morning trip with Uber Date:Saturday, March 22, 2025 7:13:40 AM Attachments:image002.pngimage007.png image009.png image015.png image016.png image017.png image018.png image019.png image020.png image021.png image024.png Uber to airport receipt. Thank you, Rick From: Uber Receipts <noreply@uber.com> Sent: Saturday, March 22, 2025 10:09 AM To: Scott, Rick <rscott@slocity.org> Subject: [Business] Your Saturday morning trip with Uber This message is from an External Source. Use caution when deciding to open attachments, click links, or respond. Total $27.95 In December 2024 in Florida, roughly 21% of customers’ fares went toward covering government-mandated commercial insurance for rideshare/TNC (transportation network company) trips. Take action to bring down costs. Work Account •••• 3/22/25 10:08 AM Switch Payment Method You rode with DAVID 4.97 Rating Has passed a multi-step safety screen When you ride with Uber, your trips are insured in case of a covered accident. Learn more ❯ Trip fare $17.18 Subtotal $17.18 Tip $5.00 Beachline West Toll Plaza $2.11 Booking Fee $3.66 Payments $27.95 Download PDF 8:57 AM 9801 International Dr, Orlando, FL 32819, US 9:13 AM Gates 30 - 59 Airside 3 Terminal B, Orlando International Airport (MCO), Orlando, FL 32827, US UberX 13.13 miles | 16 min Report lost item ❯ Contact support❯ Contact support ❯ My trips ❯ Forgot password Privacy Terms Uber Technologies 1725 3rd Street, San Francisco, California 94158 From:Amoroso, Brian To:Hopkins, Tiffany; Litteral, Rebecca Subject:FW: OnStar Date:Tuesday, April 1, 2025 9:58:31 AM Attachments:image003.png image004.pngimage005.pngimage006.png image007.pngimage008.png Hi All, This is the standing monthly charge for on-star. Rebecca, please let finance or whoever know that we will not be submitting a new screenshot every month. They can use this one monthly until the price changes. If you get pushback from anyone please let me know. Thanks Brian From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, April 1, 2025 9:41 AM To: Amoroso, Brian <bamoroso@slocity.org> Subject: OnStar Please see this standing monthly charge. Rick Scott Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E rscott@slocity.org T 805.781.7256 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. PURCHASE MADE W ITH CREDIT CARD*:Yes *attach receipt Do not complete this section QTY UNIT PRICE TOTAL 1 15.99 $15.99 $15.99 $15.99 REASON FOR PURCHASE: 15.99 x 12 months = 191.88 per year Vehicle Insights connection for city vehicle ACCOUNT:8001-61013 NAME ON CREDIT CARD: DESCRIPTION DATE: M Ellsworth REQUEST ED BY: DAT E: T iffany Hopkins 5-Feb-25 VENDOR NAME: Recurring monthly charge for Chief's electric vehicle. SLOPD PURCHASE REQUISITION FORM Subtotal INVOICE T O BE SENT T O PD: 5-Feb-25 PHONE: OnStar ADDIT IONAL APPROVAL: Add'l approval required if purchase is a non-budgeted item or over $500 FISCAL OFFICER: TAX Shipping & Handling Other TOTAL Employee Rick Scott Destination No. of Days Amount Irvine, CA 2 + 1 TDs $1,089.90 PURPOSE - Description Payment Method Amount Registration 125 125.00 Air Fare L odging credit card 674.00 Meals per diem 120.00 Mileage - Personal Vehicle City Vehicle credit card 140.00 Rental Car Training Materials Parking credit card 30.90 TOTAL 1,089.90 Departure Date/Time Date/Time San L uis Obispo 2/26/25 noon 2/26/25 4.30pm Irvine 2/27/25 5pm 2/27/25 5:30pm L ongbeach 2/28/25 noon 2/28/25 5pm Employee Date Date Hopkins for Scott 1/22/2025 Department Head Date Date L ongbeach Double Tree by Hilton & Queen Mary (1)$30.90 Supervisor Arrival APPROVALS ITINERARY San L uis Obispo (2) B + (2) L + (2) D Cal Chiefs Tech Summit and Special Olympics Hall of Fame Awards TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Irvine COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Cal Chiefs 8001-63002 Account No. Department Position Police Chief Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F 1/23/2025 | 7:43 AM PST Special Olympics:8001.63003 Cal Chiefs:8001.63002 M. Ellsworth 2/22/25 Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Employee Rick Scott Destination No. of Days Amount Riverside, CA 4 + 1TD $2,276.87 PURPOSE - Description Payment M ethod Amount Registration credit card 850.00 Air Fare Lodging credit card 1,036.87 Meals per diem 240.00 Mileage - Personal Vehicle City Vehicle credit card 150.00 Rental Car Training Materials Parking TOTAL 2,276.87 Departure Date/Time Date/Time San Luis Obispo 3/8/25 12pm 3/8/25 5pm Riverside 3/12/25 3pm 3/12/25 7pm Employee Date Date Hopkins for Scott 9/16/2024 Department Head Date Date 8001-63002 Account No. Department Position Police Chief COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Cal Chief Cal Chiefs Annual Training Symposium TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Riverside San Luis Obispo Mission Inn Riverside Supervisor Arrival APPROVALS ITINERARY ( 4) B + (4) L + (4) D Docusign Envelope ID: 06001DD2-700F-484C-88C4-75224E6669FC 9/17/2024 | 1:10 PM PDT Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 06001DD2-700F-484C-88C4-75224E6669FC Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: 06001DD2-700F-484C-88C4-75224E6669FC Employee Rick Scott Destination No. of Days Amount Orlando, FL 2 + 2 TDs $1,734.51 PURPOSE - Description Payment M ethod Amount Registration Air Fare credit card 500.00 Lodging credit card 1,069.51 Meals per diem 165.00 Mileage - Personal Vehicle City Vehicle Rental Car Training Materials Parking TOTAL 1,734.51 Departure Date/Time Date/Time San Luis Obispo 3/19/25 12:51pm 3/19/25 10:37pm Orlando 3/22/25 8:25am 3/22/25 2:30pm Employee Date Date Hopkins for Scott 1/6/2025 Department Head Date Date 8001-63002 Account No. Department Position Police Chief COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations IACP American Airlines & United Airlines IACP's SACOP Mid-Year Meeting TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Orlando San Luis Obispo Hyatt Regency Supervisor Arrival APPROVALS ITINERARY (3) B + (4) L+ (2) D Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD 1/10/2025 | 12:15 PM PST Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: 613BE9DA-943F-4266-8E31-72B1AB40B5FD Page 1 of 2 Expense Report Report Number ER000254683466 ConfirmationExpense report number ER000254683466 for 126.48 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 05/01/2025 Expense Dates 04/01/2025 - 04/01/2025 Report Status Paid Reimbursable Total 126.48 USD Purpose Reimbursement for charging electric city vehicle - April 2025 Costs Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Electric Utility Service SLO_Expenses 04/01/2025 Business Personal Funds Vehicle Charging Costs forApril 2025 126.48 Amount Due to You 126.48 USD Page 2 of 2 City of San Luis Obispo, City Manager Report Title: Public Safety Electric Vehicle At-Home Charging R eimbursement FROM: Rick Scott, Chief of Police Prepared By: Brian Amoroso, Deputy Chief Other Reviewers or Contributors: None CMR Type and Workflow 14 - CM Authorized Action: CM Approval with HR & Attorney: See T able 1 here for details. You will select the above workflow when you initiate the report routing. RECOMMENDATION Authorize the Chief of Police, when assigned an electric city vehicle, to charge the vehicle at home when needed to maintain a specific emergency operational readiness and to provide a detailed invoice to the City for reimbursement of the electrical costs incurred from using their personal home power. POLICY CONTEXT Given the Emergency EV Vehicle program is a new pilot program for the Department, there is currently no city policy that allows public safety employees to charge a take-home electric vehicle at their residence and be reimbursed for the cost of the electricity used. DISCUSSION Background In a leadership effort to promote the C ity’s major city goal of positive climate action, the police department has purchased two electric vehicles as a long-term test for viability as patrol and administrative vehicles. The fire department also has at least one electrive emergency vehicle assigned to the Fire Chief. In late 2023, Chevrolet released the new Blazer EV , a purpose designed and built electric “police patrol vehicle”, which meets stringent requirements that regular vehicles are not designed for. Two were purchased, and the police department has recently taken delivery of both vehicles. One of these vehicles will be used as a marked patrol car and will not be used as a take-home vehicle. The second vehicle is being outfitted as an administrative vehicle and will be used by the Chief of Police as a take-home, emergency response, vehicle. The police department is installing a low-amp level 2 electric vehicle charger in the parking lot at 1042 Walnut, but charging these vehicles will take up to 8-12 hours depending on their charge state. T his is acceptable for the electric patrol vehicle, as Officers can use other vehicles while it charges during the day or overnight, but it is not practical for an administration vehicle, as these vehicles are frequently used throughout the day and need to go home with the employee. It is not appropriate to unplug a Public Safety Electric Vehicle At-Home Charging Reimbursement Page 2 charging police car to charge an administrative car, although it is expected there will be opportunities to share the charger around the patrol schedule. The police department has begun planning for the installation of additional high-amp level 2 chargers at the new police facility, 1106 Walnut, which should handle nearly all of the charging needs, however that project is still at least 10 months from completion. Further out are plans for proper level 3 charging facilities at police headquarters, which can charge the vehicle at a more appropriate rate (under an hour), but the timeline for the approval and installation of the level 3 charger is estimated at a minimum of 36 months. T he home charging pilot program will allow for this single vehicle to maintain a proper charging cadence until such point city facilities are developed to fully burden this process. The Chevrolet Blazer EV assigned to the Chief of Police has the capability to produce a detailed invoice on a user-designated frequency (daily, weekly, monthly) that reports the actual amount of electricity used by the vehicle to charge, along with the rate per kilowatt/hour at the time of the charging. This invoice translates to the actual cost the employee incurred to charge the city vehicle at their home. R eimbursement is based on the electronic report from the vehicle itself and not the charger, so all costs are only associated with the city car only. Select public safety employees are assigned take home vehicles to reduce response times and increase operational readiness in the event of a call-out after normal working hours as well as significant business travel. These vehicles need to be maintained in a state of high charge percentage to ensure that emergency responders can perform their duties in an emergency callout. The police department is the largest user of fuel in the city and the current vehicles are highly inefficient due to the performance requirements of the work. Each electric vehicle at the police department reduces the number of gallons of fuel used and replaces the fuel with electricity, often at a cheaper rate than of carbon based fuels. The cost of fueling an empty car far exceeds the costs of charging a low charge electric vehicle. As a result, the reduction in fuel consumption will more than offset the electric charging reimbursement costs. T he Chief of Police will prioritize charging the City vehicle at the department whenever possible, but this authorization will create a secondary charging option when needed and a reimbursement mechanism. Home charging rates are reportedly even lower than available city rates when utilizing PGE ’s home charging program. Next Steps Upon approval the department will work with the finance department to determine the best frequency to invoice the city for reimbursement to the employee for actual electric costs only, that minimizes staff time and provides a reasonable reimbursement timeframe. Public Safety Electric Vehicle At-Home Charging Reimbursement Page 3 CONCURRENCES Human R esources and Finance have been briefed on this report and support the direction. FISCAL IMPACT Was this reviewed and approved by the department fiscal officer? Yes ☒ No ☐ Is there an ongoing fiscal impact to the recommendation or request (direct or indirect)? Yes ☐ No ☒ Per the Chevrolet website, the Blazer EV has an approximate recharge cost of $28.56 for a range of 324 miles. The gasoline version of the Blazer has a 19.4 gallon fuel tank. Assuming the city is purchasing fuel at $4/gallon, fueling the tank would cost $77.60 for a range of 426 miles on average. As a comparison, the EV Blazer achieves a cost per mile of $.09, vs. the gasoline version, which costs $.18 per mile, yielding an estimated 50% savings in fuel costs alone. ALTERNATIVES The city manager could choose to not allow home charging of take-home vehicles and require all charging to occur at the police department or other charging locations. This is not recommended as it will increase the chance that take-home vehicles are not charged fully and ready for after-hours response, potentially slow the adoption of electric vehicles to the police department fleet, furthering our reliance on traditional fuel into the future and not contribute to the climate action major city goal. ATTACHMENTS A. None. Vehicle Label VIN Event Type Time Charge Ended Charging Duration (min)Charger Type Provider Total Energy (kWh)On Arrival (%)Departure (%)Cost ($)Rate ($) Blazer EV 983 Total:$126.48 R. Scott Vehicle Charging report for April 2025 Address Page 1 of 3 Expense Report Report Number ER000254736432 ConfirmationExpense report number ER000254736432 for 50.76 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 05/01/2025 Expense Dates 03/31/2025 - 04/16/2025 Report Status Paid Reimbursable Total 50.76 USD Purpose Rick Scott - April 2025 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Employee Recognition SLO_Expenses 04/16/2025 Business Card Dispatch Appreciation 21.57 Trips and Meetings SLO_Expenses 04/15/2025 Business Card Trips & Meetings - command meeting with CHP 22.90 Other Contract Services SLO_Expenses 04/14/2025 Business Card Miscellaneous Contract Services - Monthly Charge 15.99 Education and Training SLO_Expenses 03/31/2025 Business Card Refund for Mistake charge for hotel dinner - Refundedto Edu & Training -9.70 Page 2 of 3 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9219)50.76 USD Amount Due to You 0.00 USD Page 3 of 3 Name and Address SCOTT, RICK 1042 WALNUT STREETSAN LUIS OBISPO, CA 93401 Hotel Address 90 PACIFICAIRVINE, CA 92618 Room 736/NK1DX Arrival Date 02/26/25 Departure Date 02/27/25 Adult/Child 1/0 Room Rate $243.74 Rate Plan L-H1P Honors #1432509360 Airline: Reservationswww.doubletree.com or1-800-222-TREE Confirmation #85528859 02/27/25 PAGE 1 DOUBLETREE BY HILTON IRVINE- SPECTRUM 02/26/25 6378593 GUEST ROOM $243.74 02/26/25 6378593 ROOM OCCUPANCY TAX $24.37 02/26/25 6378593 CA T&T ASSESSMENT FEE TAX $0.61 02/26/25 6378644 ADD-ON -Self-Parking $30.90 02/27/25 6378934 ************ ($299.62) 02/27/25 6379061 BLEND DINNER $9.00 02/27/25 6379061 F & B TAX $0.70 02/27/25 6379070 ************ ($9.70) $0.00** BALANCE ** DATE DESCRIPTION AMOUNTREFERENCE Privacy PolicyThe on-line eFolio is a courtesy informational service, subject to and Site Usage ; actual folio kept in hotel records. Mistake charge for Dinner - Refunded by the hotel on 3/31/25 - Will show on next report Dispatch Appreciation From:Amoroso, Brian To:Hopkins, Tiffany; Litteral, Rebecca Subject:FW: OnStar Date:Tuesday, April 1, 2025 9:58:31 AM Attachments:image003.png image004.pngimage005.pngimage006.png image007.pngimage008.png Hi All, This is the standing monthly charge for on-star. Rebecca, please let finance or whoever know that we will not be submitting a new screenshot every month. They can use this one monthly until the price changes. If you get pushback from anyone please let me know. Thanks Brian From: Scott, Rick <rscott@slocity.org> Sent: Tuesday, April 1, 2025 9:41 AM To: Amoroso, Brian <bamoroso@slocity.org> Subject: OnStar Please see this standing monthly charge. Rick Scott Police Chief Police Department 1042 Walnut Street, San Luis Obispo, CA 93401-2729 E rscott@slocity.org T 805.781.7256 slocity.org Stay connected with the City by signing up for e-notifications This e-mail, and any files transmitted with it, are intended only for the person or entity to which it is addressed and may contain confidential, protected, and/or privileged material. Any review, re-transmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient, is prohibited. If you received this in error, please contact the sender and delete the material from any computer. (https://pos.toasttab.com ) 4/1 5/25 12:1 3 PM $18.5 0 $18.5 0 $1.6 2 $2.7 8 $22.9 0 Contactless xxxxxxxxxxxx Sa le Approve d 094 79 8 ygt HNWLTLgrX A0000000031 01 0 VISA CREDIT BB POS 11 56 0 Los Osos Valley R d Suite 11 0 San Luis Obispo, C A 93 40 5 (805) 5 47-1 485 Check #39 Or dered: Regular LAGUNA C OBB S ubtotal Tax Tip Total Cred it Card Visa Transaction Type A uthorization A pproval Co de P ayme nt ID A pplication ID A pplication Lab el Card Reader VISA CARDHOLDE R Online ordering is now a vailable www.Lagunagrillslo.com Never miss a reward Sign up (ht tps://www.toasttab.com/laguna-grill- 11560-los-osos-valley-rd-suit e- 110/rewa rd sSig nu p) Download the Local by Toast app Food you love without the wait. (https://to asttakeout.page.link/rece ipt? ibi=com.toasttab.consu mer&isi=1362 180579&ofl=https://toasttakeout.com/) command meeting with CHP 8001.63003 Power ed by Toast (https://p os.toa sttab.com/?utm_source=receipts&ut m_medium=product) © Toast, Inc. 2025. All Rights Reserved. | Privacy Statement (https://po s.toasttab.com/privacy/? utm_source=receipts&utm_medium=product) | Terms of Service (https://pos.toasttab.co m/terms-of-service/? utm_source=receipts&utm_medium=product) | Refer a Resta urant & Earn $500 (https://pos.toasttab.com/toast/cont act/refer/?utm_source=receipts&utm_medium=product) SLOPD PURCHASE REQUISITION FORM REQUESTED BY:Tiffany Hopkins DATE:5-Feb-25 VENDOR NAME:OnStar INVOICE TO BE SENT TO PD: PHONE:PURCHASE MADE WITH CREDIT CARD*:Yes NAME ON CREDIT CARD: *attach receipt Do not complete this section FISCAL OFFICER:M Ellsworth ADDITIONAL APPROVAL: DATE:5-Feb-25 Add'l approval required if purchase is a non-budgeted item or over $500 ACCOUNT:8001-61013 QTY DESCRIPTION UNIT PRICE TOTAL $0.00 $0.00 $0.00 $0.00 1 Vehicle Insights connection for city vehicle 15.99 $15.99 15.99 x 12 months = 191.88 per year $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Subtotal $15.99 TAX Shipping & Handling Other TOTAL $15.99 REASON FOR PURCHASE: Recurring monthly charge for Chief's electric vehicle. Employee Rick Scott Destination No. of Days Amount Irvine, CA 2 + 1 TDs $1,089.90 PURPOSE - Description Payment Method Amount Registration 125 125.00 Air Fare L odging credit card 674.00 Meals per diem 120.00 Mileage - Personal Vehicle City Vehicle credit card 140.00 Rental Car Training Materials Parking credit card 30.90 TOTAL 1,089.90 Departure Date/Time Date/Time San L uis Obispo 2/26/25 noon 2/26/25 4.30pm Irvine 2/27/25 5pm 2/27/25 5:30pm L ongbeach 2/28/25 noon 2/28/25 5pm Employee Date Date Hopkins for Scott 1/22/2025 Department Head Date Date L ongbeach Double Tree by Hilton & Queen Mary (1)$30.90 Supervisor Arrival APPROVALS ITINERARY San L uis Obispo (2) B + (2) L + (2) D Cal Chiefs Tech Summit and Special Olympics Hall of Fame Awards TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Irvine COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Cal Chiefs 8001-63002 Account No. Department Position Police Chief Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F 1/23/2025 | 7:43 AM PST Special Olympics:8001.63003 Cal Chiefs:8001.63002 M. Ellsworth 2/22/25 Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Description Date TOTAL MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses Docusign Envelope ID: 630B62DC-2519-4FAA-8A53-377C71DCB00F Page 1 of 2 Expense Report Report Number ER000255619404 ConfirmationExpense report number ER000255619404 for 75.00 USD was submitted for approval. RECEIPT_LESS_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 05/12/2025 Expense Dates 05/06/2025 - 05/07/2025 Report Status Paid Reimbursable Total 75.00 USD Purpose Reimburse Per-Diem - Oxnard trip Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Per Diem SLO_Expenses 05/06/2025 Business Personal Funds Trip to Oxnard for Panel Per diem:5/6 – Dinner5/7 – Breakfast & Dinner 75.00 Amount Due to You 75.00 USD Page 2 of 2 Employee Rick Scott Destination No. of Days Amount Oxnard 1 PURPOSE - Description Payment Method Amount Registration Air Fare L odging Meals per diem 90.00 Mileage - Personal Vehicle City Vehicle Rental Car Training Materials Parking TOTAL 90.00 Departure Date/Time Date/Time San L uis Obispo 5/6/25 5/6/25 Oxnard 5/7/25 5/7/25 Employee Date Date R.L itteral for Scott 5/5/2025 Department Head Date Date 8001-63003 Account No. Department Position Police Chief COST SUMMARY Vendor Please select one of the following: A. Required for certifications for specific positions B. Necessary for public health, safety or other high priority service needs C. Focused on process improvement, efficiency and/or cost savings D. Associated with staff involved in leadership positions in professional organizations and associations Assisting Oxnard PD with Assistant Chief selection process TRAVEL AUTHORIZATION This form should be typed or completed in legible handwriting or in Excel using the City's standard template City Manager (If Required) Oxnard San L uis Obispo Covered by Oxnard PD Supervisor Arrival APPROVALS ITINERARY TD 30 + 60 Docusign Envelope ID: E9392E30-9BF0-4A67-A26B-317C8E52C05F 5/5/2025 | 10:24 AM PDT Use the reverse side of this form for reporting actual expenses within 10 working days after your return. Docusign Envelope ID: E9392E30-9BF0-4A67-A26B-317C8E52C05F Registration Air Fare Lodging Breakfast Lunch Dinner Gasoline Transportation & Parking TOTAL $0.560 per mile Employee Date with the City's travel guidelines and that no part is Cash Expenses Paid By Employee claimed for reimbursement of a personal nature.Cash Advances to Employee Amount Due Employee (City) Date Department Head TRAVEL EXPENSE SUMMARY By signing this expense report, the employee certifies Total Travel Expenses that the am ounts listed were incurred in conformance Voucher/Credit Card Purchases Standard mileage tables provided in the City's travel Total Miles - Personal Vehicle guidelines may be used in lieu of odometer readings Reimbursement @ MILEAGE DETAIL - PERSONAL VEHICLE Departure/Destination Odometer Readings Trip MilesStarting Mileage Ending Mileage Description Date TOTAL TRAVEL EXPENSE REPORT This form should be completed in legible handwriting or in Excel using the City's standard template TRAVEL EXPENSE DETAIL Docusign Envelope ID: E9392E30-9BF0-4A67-A26B-317C8E52C05F Expense Report Report Number ER000256362825 Confirmation Expense report number ER000256362825 for 404.23 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions 1.To send required receipts to Accounts Payable, print this page and attach all required receipts. 2.Make a photocopy of this page and the receipts for your records. 3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. ·The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable. ·This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 06/03/2025 Expense Dates 05/02/2025 - 05/22/2025 Report Status Paid Reimbursable Total 404.23 USD Purpose Rick Scott May 2025 CC Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Trips and Meetings SLO_Expense s 05/22/2025 Business Card Meeting w/Fire 13.00 Other Contract Services SLO_Expense s 05/14/2025 Business Card Miscellaneous Contract Services - Monthly Charge 15.99 Trips and Meetings SLO_Expense s 05/07/2025 Business Card Hotel for Oxnard trip - Refund in process - See notes on receipt 318.31 Trips and Meetings SLO_Expense s 05/08/2025 Business Card E-Vehicle Charging - Trip to Oxnard 8.76 Trips and Meetings SLO_Expense s 05/08/2025 Business Card E-Vehicle Charging - Trip to Oxnard 18.81 Office Supplies SLO_Expense s 05/02/2025 Business Card Office Supplies 29.36 Amount Due to Card Issuer (Card-XXXXXXXXXXXX9219)404.23 USD Amount Due to You 0.00 USD May 2025 CC Receipts..pdf May 2025 CC Approved Back up.p Page 1 of 2 Expense Report Report Number ER000257136240 ConfirmationExpense report number ER000257136240 for 154.82 USD was submitted for approval. IMAGED_RCPT_BASED_AUDIT Submission Instructions1.To send required receipts to Accounts Payable, print this page and attach all required receipts.2.Make a photocopy of this page and the receipts for your records.3.Place this page and the receipts in an interoffice envelope, and send to Accounts Payable. �The expense report approver will be notified and requested to approve this expense report. Upon approval, a notification will be sent to you and Accounts Payable.�This expense report will be paid after it has been approved, and Accounts Payable has verified the receipts. Person Scott, Richard "Rick" (98896)Submission Date 07/11/2025 Expense Dates 05/01/2025 - 05/01/2025 Report Status Paid Reimbursable Total 154.82 USD Purpose Reimbursement for charging electric city vehicle - May 2025 Costs Expense Items Expense Type Expense Template Date Expense Class Source Description Receipt Missing Receipt Required Reimbursable Amount (USD) Electric Utility Service SLO_Expenses 05/01/2025 Business Personal Funds Vehicle Charging Costs forMay 2025 154.82 Amount Due to You 154.82 USD Page 2 of 2 City of San Luis Obispo, City Manager Report Title: Public Safety Electric Vehicle At-Home Charging R eimbursement FROM: Rick Scott, Chief of Police Prepared By: Brian Amoroso, Deputy Chief Other Reviewers or Contributors: None CMR Type and Workflow 14 - CM Authorized Action: CM Approval with HR & Attorney: See T able 1 here for details. You will select the above workflow when you initiate the report routing. RECOMMENDATION Authorize the Chief of Police, when assigned an electric city vehicle, to charge the vehicle at home when needed to maintain a specific emergency operational readiness and to provide a detailed invoice to the City for reimbursement of the electrical costs incurred from using their personal home power. POLICY CONTEXT Given the Emergency EV Vehicle program is a new pilot program for the Department, there is currently no city policy that allows public safety employees to charge a take-home electric vehicle at their residence and be reimbursed for the cost of the electricity used. DISCUSSION Background In a leadership effort to promote the C ity’s major city goal of positive climate action, the police department has purchased two electric vehicles as a long-term test for viability as patrol and administrative vehicles. The fire department also has at least one electrive emergency vehicle assigned to the Fire Chief. In late 2023, Chevrolet released the new Blazer EV , a purpose designed and built electric “police patrol vehicle”, which meets stringent requirements that regular vehicles are not designed for. Two were purchased, and the police department has recently taken delivery of both vehicles. One of these vehicles will be used as a marked patrol car and will not be used as a take-home vehicle. The second vehicle is being outfitted as an administrative vehicle and will be used by the Chief of Police as a take-home, emergency response, vehicle. The police department is installing a low-amp level 2 electric vehicle charger in the parking lot at 1042 Walnut, but charging these vehicles will take up to 8-12 hours depending on their charge state. T his is acceptable for the electric patrol vehicle, as Officers can use other vehicles while it charges during the day or overnight, but it is not practical for an administration vehicle, as these vehicles are frequently used throughout the day and need to go home with the employee. It is not appropriate to unplug a Public Safety Electric Vehicle At-Home Charging Reimbursement Page 2 charging police car to charge an administrative car, although it is expected there will be opportunities to share the charger around the patrol schedule. The police department has begun planning for the installation of additional high-amp level 2 chargers at the new police facility, 1106 Walnut, which should handle nearly all of the charging needs, however that project is still at least 10 months from completion. Further out are plans for proper level 3 charging facilities at police headquarters, which can charge the vehicle at a more appropriate rate (under an hour), but the timeline for the approval and installation of the level 3 charger is estimated at a minimum of 36 months. T he home charging pilot program will allow for this single vehicle to maintain a proper charging cadence until such point city facilities are developed to fully burden this process. The Chevrolet Blazer EV assigned to the Chief of Police has the capability to produce a detailed invoice on a user-designated frequency (daily, weekly, monthly) that reports the actual amount of electricity used by the vehicle to charge, along with the rate per kilowatt/hour at the time of the charging. This invoice translates to the actual cost the employee incurred to charge the city vehicle at their home. R eimbursement is based on the electronic report from the vehicle itself and not the charger, so all costs are only associated with the city car only. Select public safety employees are assigned take home vehicles to reduce response times and increase operational readiness in the event of a call-out after normal working hours as well as significant business travel. These vehicles need to be maintained in a state of high charge percentage to ensure that emergency responders can perform their duties in an emergency callout. The police department is the largest user of fuel in the city and the current vehicles are highly inefficient due to the performance requirements of the work. Each electric vehicle at the police department reduces the number of gallons of fuel used and replaces the fuel with electricity, often at a cheaper rate than of carbon based fuels. The cost of fueling an empty car far exceeds the costs of charging a low charge electric vehicle. As a result, the reduction in fuel consumption will more than offset the electric charging reimbursement costs. T he Chief of Police will prioritize charging the City vehicle at the department whenever possible, but this authorization will create a secondary charging option when needed and a reimbursement mechanism. Home charging rates are reportedly even lower than available city rates when utilizing PGE ’s home charging program. Next Steps Upon approval the department will work with the finance department to determine the best frequency to invoice the city for reimbursement to the employee for actual electric costs only, that minimizes staff time and provides a reasonable reimbursement timeframe. Public Safety Electric Vehicle At-Home Charging Reimbursement Page 3 CONCURRENCES Human R esources and Finance have been briefed on this report and support the direction. FISCAL IMPACT Was this reviewed and approved by the department fiscal officer? Yes ☒ No ☐ Is there an ongoing fiscal impact to the recommendation or request (direct or indirect)? Yes ☐ No ☒ Per the Chevrolet website, the Blazer EV has an approximate recharge cost of $28.56 for a range of 324 miles. The gasoline version of the Blazer has a 19.4 gallon fuel tank. Assuming the city is purchasing fuel at $4/gallon, fueling the tank would cost $77.60 for a range of 426 miles on average. As a comparison, the EV Blazer achieves a cost per mile of $.09, vs. the gasoline version, which costs $.18 per mile, yielding an estimated 50% savings in fuel costs alone. ALTERNATIVES The city manager could choose to not allow home charging of take-home vehicles and require all charging to occur at the police department or other charging locations. This is not recommended as it will increase the chance that take-home vehicles are not charged fully and ready for after-hours response, potentially slow the adoption of electric vehicles to the police department fleet, furthering our reliance on traditional fuel into the future and not contribute to the climate action major city goal. ATTACHMENTS A. None. Vehicle Label VIN Event Type Time Charge Ended Charging Duration (min)Charger Type Provider Total Energy (kWh)On Arrival (%)Departure (%)Cost ($)Rate ($)Address Blazer EV 983 Total:$154.82 R. Scott Vehicle Charging report for May 2025