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SPECIAL PROVISIONS
FOR
CITY OF SAN LUIS OBISPO
BATTERY ELECTRIC BUS CHARGING INFRASTRUCTURE
Specification No. 2000403
September 2025
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
919 Palm Street
San Luis Obispo, CA 93401
(805) 781-7200
BATTERY ELECTRIC BUS CHARGING INFRASTRUCTURE
Specification No. 2000403
Approval Date: July 16th, 2025
09/17/2025
07/16/2025 07/16/2025
TABLE OF CONTENTS
NOTICE TO BIDDERS ..................................................................................................... I
BID SUBMISSION ...................................................................................................................................... I
BID DOCUMENTS .................................................................................................................................... II
PROJECT INFORMATION ........................................................................................................................ II
QUALIFICATIONS .................................................................................................................................... IV
AWARD ..................................................................................................................................................... V
ACCOMMODATION ................................................................................................................................. VI
BID FORMS .................................................................................................................... A
BID ITEM LIST FOR BATTERY ELECTRIC BUS CHARGING INFRASTRUCTURE, SPECIFICATION
NO. 2000403 ............................................................................................................................................. A
LIST OF SUBCONTRACTORS ................................................................................................................ C
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT .............................................................. D
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE ......................................................... D
PUBLIC CONTRACT CODE SECTION 10232 STATEMENT ................................................................. D
LABOR CODE SECTION 1725.5 STATEMENTS ................................................................................... D
NON-COLLUSION DECLARATION .......................................................................................................... F
BIDDER ACKNOWLEDGEMENTS .......................................................................................................... G
QUALIFICATIONS .................................................................................................................................... H
CERTIFICATION REQUIREMENT FOR PROCUREMENT OF STEEL, IRON, OR MANUFACTURED
PRODUCTS. .............................................................................................................................................. I
CERTIFICATION REQUIREMENT FOR PROCUREMENT OF BUSES, OTHER ROLLING STOCK AND
ASSOCIATED EQUIPMENT. ................................................................................................................... I
CONSTRUCTION CONTRACT DBE COMMITMENT ............................................................................. M
DBE GOOD FAITH EFFORT VERIFICATION ......................................................................................... N
ATTACH BIDDER’S BOND TO ACCOMPANY BID.................................................................................. P
SPECIAL PROVISIONS .................................................................................................. 1
DIVISION I GENERAL PROVISIONS ....................................................................................................... 1
1 GENERAL ........................................................................................................................................... 1
2 BIDDING ............................................................................................................................................. 1
4 SCOPE OF WORK ............................................................................................................................. 2
5 CONTROL OF WORK ........................................................................................................................ 2
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC ....................................................... 2
9 PAYMENT ........................................................................................................................................... 2
DIVISION II GENERAL CONSTRUCTION ............................................................................................... 3
10 GENERAL ......................................................................................................................................... 3
DIVISION VIII MISCELLANEOUS CONSTRUCTION .............................................................................. 3
80 FENCES ........................................................................................................................................... 3
DIVISION IX TRAFFIC CONTROL DEVICES ........................................................................................... 3
84 MARKINGS ....................................................................................................................................... 3
DIVISION X ELECTRICAL WORK ............................................................................................................ 3
DIVISION XIII APPENDICES .................................................................................................................... 4
APPENDIX A – FORM OF AGREEMENT ....................................................................... 0
APPENDIX B – TECHNICAL SPECIFICATIONS ............................................................ 3
APPENDIX C – REQUIRED FEDERAL CLAUSES ........................................................ 4
APPENDIX D – DAVIS-BACON WAGE DETERMINATION ........................................... 5
NOTICE TO BIDDERS
i
NOTICE TO BIDDERS
BID SUBMISSION
Sealed bids will be received by the City of San Luis Obispo at the Public Works
Administration Office located at 919 Palm Street, San Luis Obispo, California 93401, until
11:00 a.m. on October 16, 2025
at which time they will be publicly opened and read aloud. Public bid opening may be
viewed via Microsoft Teams video conference and conference call. In person attendance
will be permitted. Use the following link:
Submit bid in a sealed envelope plainly marked:
Battery Electric Bus Charging Infrastructure, Specification No. 2000403
Any bid received after the time and date specified will not be considered and will be
returned to the bidder unopened. Bids received by Fax or Email will not be considered.
By submission of bid you agree to comply with all instruction and requirements in this
notice and the contract documents.
All bids must be submitted on the Bid Item List form(s) provided and submitted with all
other Bid Forms included in these Special Provisions.
Each bid must be accompanied by either a:
1. certified check
2. cashier’s check
3. bidder’s bond
made payable to the City of San Luis Obispo for an amount equal to ten percent of the
bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the
bidder, to whom the contract is awarded, fails to enter into the contract.
The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive
any informality in a bid.
All bids are to be compared based on the City Engineer’s estimate of the quantities of
work to be done, as shown on the Bid Item List.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
ii
Bids will only be accepted from bidders that are licensed in compliance with the provisions
of Chapter 9, Division III of Business and Professions Code.
The award of the contract, if awarded, will be to the lowest responsive bid submitted by a
responsible contractor whose bid complies with the requirements prescribed. If the
contract is awarded, the contract will be awarded within 60 calendar days after the
opening of the bids.
Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute
a waiver of those defects.
BID DOCUMENTS
A copy of the plans and special provisions may be downloaded, free of charge, from the
City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bids-
proposals
Standard Specifications and Engineering Standards referenced in the Special Provisions
may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/documents-
online/construction-documents
You are responsible to obtain all issued addenda prior to bid opening. Addenda will be
available to download at the City’s website listed above or at the office of the City
Engineer.
Contact the project manager, Emma Laplante at (805) 781-7199 or the Public Works
Department at (805) 781-7200 prior to bid opening to verify the number of addenda
issued.
You are responsible to verify your contact information is correct on the plan holders list
located on the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bids-
proposals.
PROJECT INFORMATION
In general, the project consists of installing electric vehicle infrastructure at the Transit
Facility.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
iii
The project estimated construction cost and contract time established for the project is as
follows:
BASE BID: $222,000 20 Working Days
ADDITIVE ALTERNATIVE: $43,550 2 Working Days
TOTAL PROJECT BID (BASE BID + ADD ALT): $265,550
The fixed liquidated damages amount is established at $500 per day for failure to
complete the work within the contract time.
In compliance with section 1773 of the Labor Code, the State of California Department of
Industrial Relations has established prevailing hourly wage rates for each type of
workman. Current wage rates may be obtained from the Division of Labor at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm
This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
There will be an optional walkthrough on October 2th, 2025, at the Transit Facility
(29 Prado Road, San Luis Obispo, CA 93405) at 2 PM. Meet in the front parking lot
and then proceed to the site.
Bidders are herby notified that this contract is subject to the Required Federal
Clauses listed in Appendix C.
This contract is subject to the Davis-Bacon Federal minimum wage rates and State
prevailing wage rates.
In addition to the State prevailing wage rates, the Federal minimum wages for this
project, as predetermined by the United States Secretary of Labor, are incorporated
in this document in Appendix D.
If there is a difference between the Federal Minimum Wages and the General
Prevailing Wage Determinations, as predetermined by the Secretary of Labor and
by the Director of the California Department of Industrial Relations for similar
classifications of labor, the Contractor and subcontractors must pay the higher
wage rate.
The Department will not accept lower State wage rates not specifically included in
the Federal minimum wage determinations. This includes “helper”, other
classifications based on hours of experience, or any other classifications not
appearing in the Federal wage determinations. Where Federal wage determinations
do not contain the State wage rate determination, the Contractor and subcontractor
NOTICE TO BIDDERS
NOTICE TO BIDDERS
iv
cannot pay less than the Federal minimum wage rate which most closely
approximates the duties of employees in question.
A Contractor’s Guide to Prevailing Wage Requirements for Federally-Assisted
Construction may be obtained from the U.S. Department of Housing and Urban
Development website:
https://files.hudexchange.info/resources/documents/Davis-Bacon-and-Labor-
Standards-Contractor-Guide-Addendum.pdf
QUALIFICATIONS
You must possess a valid Class A Contractor’s License at the time of the bid opening.
You and any subcontractors required to pay prevailing wage must be registered
with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor
Code.
You must have experience constructing projects similar to the work specified for this
project. Provide three similar reference projects completed as either the prime or
subcontractor. All referenced projects must have been completed within the last five years
from this project’s bid opening date.
One of the three reference projects must have been completed under contract with
a city, county, state or federal government agency as the prime contractor.
One of the referenced projects must be for the construction of reinforced concrete.
Two of the referenced projects must be for the installation of electric vehicle
charging infrastructure.
Failure to provide reference projects as specified in this section and as required on the
qualification form is cause to reject a bid as being non-responsive.
The City reserves the right to reject any bid based on non-responsiveness if a bidder fails
to provide a bid that complies with all bidding instructions.
The City reserves the right to reject a responsive bid based on the non-responsibility of
the bidder if the Director of Public Works or Designee finds, after providing notice and a
hearing to the bidder, that the bidder lacks the
1. knowledge
2. experience,
3. or is otherwise not responsible
as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project
in the best interest of the City.
Rejected bidders may appeal this determination. Appeal must comply with the
requirements in this Notice to Bidders.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
v
It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive
bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or
may be improperly awarded, the bidder may protest the contract award.
Protests must be filed no later than five working days after either:
1. bid opening date
2. notification of rejected bid.
Protest must be in writing and received by the project manager located at:
919 Palm Street
San Luis Obispo, CA 93401.
Valid protests must contain the following information:
1. the reasons for the protest
2. any supporting documentation
3. the ruling expected by the City to remedy the protest.
Any protest not containing all required information will be deemed invalid and rejected.
The City will consider additional documentation or other supporting information regarding
the protest if submitted in compliance to the specified time limits. Anything submitted after
the specified time limit will be rejected and not be considered.
The Director of Public Works or Designee may request additional information to be
submitted within three days of the request, unless otherwise specified, and will notify the
protester of ruling within ten days of determination.
If the protester is not satisfied with ruling, the protester may appeal the ruling to the City
Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.
Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will
make public records available upon request.
AWARD
The lowest bidder will be determined by the BASE BID.
As a condition to executing a contract with the City, two bonds each equal to one hundred
percent of the total contract price are required in compliance with Section 3-1.05 of the
Standard Specifications.
You may substitute securities for moneys withheld under the contract in compliance with
the provisions of the Public Contract Code, Section 10263.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
vi
ACCOMMODATION
If any accommodations are needed to participate in the bid process, please contact Allie
Genard at (805) 781-7200 or by Telecommunications Device for the Deaf at (805) 781-
7107. Requests should be made as early as possible in the bidding process to allow time
for accommodation.
BID FORMS
A
BID FORMS
All bid forms must be completed and submitted with your bid. Failure to submit these
forms and required bid bond is cause to reject the bid as nonresponsive. Staple all bid
forms together.
THE UNDERSIGNED, agrees that they have carefully examined:
1. the location of the proposed work
2. the plans and specifications
3. read the accompanying instructions to bidders
and propose to furnish all:
4. materials
5. labor
to complete all the required work satisfactorily in compliance with
6. plans
7. specifications
8. special provisions
for the prices set forth in the bid item list:
BID ITEM LIST FOR BATTERY ELECTRIC BUS CHARGING INFRASTRUCTURE,
SPECIFICATION NO. 2000403
BASE BID
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures)
1 17 Clearing and Grubbing LS 1 ------
2 15 Remove Chain Link Fence LF 20
3 41 Concrete Removal SQFT 402
4 26 Class II Aggregate Base CY 11
5 80 Chain Link Fence LF 53
*6 77 Pothole Existing Utilities EA 4
7 51 Power Block Concrete Pad LS 1 ------
8 86 Power Block Mounting Plates EA 6
9 86 Set Power Block EA 2
10 15 Modify Charging Station
Concrete Pad and Set Charger EA 4
11 86 Pull Boxes EA 3
(S)12 86 Conduit, Bends, and Material LS 1 ------
(S)13 86 Conductors LS 1 ------
(S)14 77 Circuit Breakers LS 1 ------
15 12 Bollards EA 4
16 40 Concrete Pavement SQFT 402
BID FORMS
BID FORMS
B
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures)
17 84 Striping - Thermoplastic LS 1 ------
Base Bid Total $
18 15 Concrete Removal SQFT 200
19 26 Class II Aggregate Base SQFT 200
20 86 Set Power Block EA 1
21 15 Modify Charging Station
Concrete Pad and Set Charger EA 2
22 86 Pull Boxes EA 1
(S)23 86 Conduit, Bends, and Material LS 1 ------
(S)24 86 Conductors LS 1 ------
25 40 Concrete Pavement SQFT 200
26 84 Striping - Thermoplastic LS 1 ------
Alternate Bid Total $
Total Project Bid = (Base Bid + Alternative Bid) $
Company Name:
(1) refers to section in the Standard Specifications, with modifications in the Special Provisions, that describe required
work.
(S) Specialty item per Section 5-1.13A SUBCONTRACTING, General of the Standard Specification.
BID FORMS
BID FORMS
C
LIST OF SUBCONTRACTORS
Pursuant to Section 4100 of the Public Contracts Code and section 2-1.33C of the
standard specifications, the Bidder is required to furnish the following information for each
Subcontractor performing more than ½ percent (0.5%) of the total base bid. Do not list
alternative subcontractors for the same work. Subcontracting must not total more than
fifty percent (50%) of the submitted bid except as allowed in section 5-1.13 of the standard
specifications.
For Streets & Highways projects, subcontractors performing less than ten thousand dollars
($10,000) worth of work need not be mentioned. Subcontractors required to pay
prevailing wage, must be registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5 to be listed.
NOTE: If there are no subcontractors, write “NONE” and submit with bid.
Name Under Which
Subcontractor is Licensed License Number
DIR Public
Works
Registration
Number
Address and Phone
Number of Office, Mill or
Shop
Specific
Description of
Subcontract
% of
Total
Base
Bid
Attach additional sheets as needed.
BID FORMS
BID FORMS
D
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In compliance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the
bidder hereby declares under penalty of perjury under the laws of the State of California
that the bidder, or any subcontractor to be engaged by the bidder, has ____, has not
____ been convicted within the preceding three years of any offenses referred to in that
section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in
violation of any state or federal antitrust law in connection with the bidding upon, award
of, or performance of, any public works contract, as defined in Public Contract Code
Section 1101, with any public entity, as defined in Public Contract Code Section 1100,
including the Regents of the University of California or the Trustees of the California State
University. The term “bidder” is understood to include any partner, member, officer,
director, responsible managing officer, or responsible managing employee thereof, as
referred to in Section 10285.1.
NOTE: The bidder must place a check mark after “has” or “has not” in one of the blank
spaces provided. The above Statement is part of the Bid. Signing this Bid on the signature
portion constitute signature of this Statement. Bidders are cautioned that making a false
certification may subject the certifier to criminal prosecution.
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In compliance with Public Contract Code Section 10162, the Bidder must complete, under
penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a
proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented
from bidding on, or completing a federal, state, or local government project because of a
violation of law or a safety regulation?
Yes No
If the answer is yes, attach a letter explaining the circumstances
PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In compliance with Public Contract Code Section 10232, you hereby state under penalty of
perjury, that no more than one final unappealable finding of contempt of court by a federal
court has been issued against you within the immediately preceding two-year period
because of your failure to comply with an order of a federal court which orders you to comply
with an order of the National Labor Relations Board.
LABOR CODE SECTION 1725.5 STATEMENTS
The bidder has delinquent liability to an employee or the state for any assessment of back
wages or related damages, interest, fines, or penalties pursuant to any final judgment,
order, or determination by a court or any federal, state, or local administrative agency,
including a confirmed arbitration award. Any judgment, order, or determination that is
under appeal is excluded, provided that the contractor has secured the payment of any
amount eventually found due through a bond or other appropriate means.
BID FORMS
BID FORMS
E
Yes No
The bidder is currently debarred under Section 1777.1 or under any other federal or state
law providing for the debarment of contractors from public works.
Yes No
NOTE: The above Statements and Questionnaire are part of the Bid. Signing this Bid on
the signature portion constitute signature of this Statement and Questionnaire. Bidders are
cautioned that making a false certification may subject the certifier to criminal prosecution.
BID FORMS
BID FORMS
F
NON-COLLUSION DECLARATION
I, , declare that
I am of ,
the party making the foregoing bid that the bid is not made in the interest of, or on behalf
of, any undisclosed person, partnership, company, association, organization, or
corporation; that the bid is genuine and not collusive or sham; that the bidder has not
directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and
has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or
anyone else to put in a sham bid, or that anyone refrained from bidding; that the bidder has
not in any manner, directly or indirectly, sought by agreement, communication, or
conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure
any advantage against the public body awarding the contract of anyone interested in the
proposed contract; that all statements contained in the bid are true; and, further, that the
bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof,
or the contents thereof, or divulged information or data relative thereto, or paid, and will not
pay, any fee to any corporation, partnership, company association, organization, bid
depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Executed on , 20 , in __
I declare under penalty of perjury under the laws of the State of California that the foregoing
is true and correct.
(Signature and Title of Declarant)
(SEAL)
Subscribed and sworn to before me
this _______day of _________, 20_____
Notary Public
Company Name:____________________
BID FORMS
BID FORMS
G
BIDDER ACKNOWLEDGEMENTS
By signing below, the bidder acknowledges and confirms that this bid is based on the information contained
in all contract documents, including the notice to bidders, plans, specifications, special provisions, and
addendum number(s) . (Note: You are responsible to verify the number of
addenda prior to the bid opening.)
The undersigned further agrees that in case of default in executing the required contract, with necessary
bonds, within eight days, (not including Saturdays, Sundays, and legal holidays), after having received a
mailed notice that the contract is ready for signature, the proceeds of the check or bond accompanying his
bid will become the property of the City of San Luis Obispo.
Licensed in accordance with an act providing for the registration of contractors, License No. , Expiration
Date .
The above statement is made under penalty of perjury, and any bid not containing this information “will be
considered non-responsive and will be rejected” by the City.
Signature of Bidder
(Print Name and Title of Bidder)
DIR– Public Works
Registration No:
Business Name (DBA):
Owner/Legal Name:
Indicate One: Sole-proprietor Partnership Corporation
List Partners/Corporate Officers:
Name Title
Name Title
Name Title
Business Address
Street Address
Mailing Address
City, State, Zip Code
Phone Number
Fax Number
Email Address
Date
BID FORMS
BID FORMS
H
QUALIFICATIONS
Failure to furnish complete reference information ON THIS FORM, as specified in this
project’s Notice to Bidders and indicated below, is cause to reject the bid. Additional
information may be attached but is not a substitute for this form.
Reference Number 1
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Is this similar to the project being bid
and did this project include the
construction of reinforced concrete?
Yes □ No □
Describe the services provided and how this project is similar to
that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
Reference Number 2
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Is this similar to the project being bid
and did this project include the
installation of electric vehicle charging
infrastructure?
Yes □ No □
Describe the services provided and how this project is similar to
that which is being bid:
Date project completed: Was this contract for a public agency?
Yes □ No □
Reference Number 3
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Is this similar to the project being bid
and did this project include the
installation of electric vehicle charging
infrastructure?
Yes □ No □
Describe the services provided and how this project is similar to
that which is being bid:
Date project completed: Was this contract for a public agency?
Yes □ No □
BID FORMS
BID FORMS
I
Buy America Federal Clause
CERTIFICATION REQUIREMENT FOR PROCUREMENT OF STEEL, IRON, OR
MANUFACTURED PRODUCTS.
Certificate of Compliance with 49 U.S.C. 5323(j)(1)
The bidder or offeror hereby certifies that it will meet the requirements of 49 U.S.C.
5323(j)(1) and the applicable regulations in 49 CFR Part 661.5.
Date
Signature
Company Name
Title
Certificate of Non-Compliance with 49 U.S.C. 5323(j)(1)
The bidder or offeror hereby certifies that it cannot comply with the requirements of 49
U.S.C. 5323(j)(1) and 49 CFR 661.5, but it may qualify for an exception pursuant to 49
U.S.C. 5323(j)(2)(A), 5323(j)(2)(B), or 5323(j)(2)(D), and 49 C.F.R. 661.7.
Date
Signature
Company Name
Title
CERTIFICATION REQUIREMENT FOR PROCUREMENT OF BUSES, OTHER
ROLLING STOCK AND ASSOCIATED EQUIPMENT.
Certificate of Compliance with 49 U.S.C. 5323(j)(2)I.
The bidder or offeror hereby certifies that it will comply with the requirements of 49 U.S.C.
5323(j)(2)I and the regulations at 49 C.F.R. Part 661.11.
Date
Signature
Company Name
Title
BID FORMS
BID FORMS
J
Certificate of Non-Compliance with 49 U.S.C. 5323(j)(2)I
The bidder or offeror hereby certifies that it cannot comply with the requirements of 49
U.S.C. 5323(j)(2)I and 49 C.F.R. 661.11, but may qualify for an exception pursuant to 49
U.S.C. 5323(j)(2)(A), 5323(j)(2)(B), or 5323(j)(2)(D), and 49 CFR 661.7.
Date
Signature
Company Name
Title
BID FORMS
BID FORMS
K
Byrd Anti-lobbying Amendment Federal Clause
APPENDIX A, 49 CFR PART 20–CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
(To be submitted with each bid or offer exceeding $100,000)
The undersigned [Contractor] certifies, to the best of his or her knowledge and belief, that:
a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee
of an agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
b) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for making lobbying contacts to an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form–LLL, “Disclosure
Form to Report Lobbying,” in accordance with its instructions [as amended by
“Government wide Guidance for New Restrictions on Lobbying,” 61 Fed. Reg. 1413
(1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with
Section 10 of the Lobbying Disclosure Act of 1995 (P.L. 104-65, to be codified at 2 U.S.C.
1601, et seq.)]
c) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended
by the Lobbying Disclosure Act of 1995). Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
Note: Pursuant to 31 U.S.C. § 1352I(1)-(2)(A), any person who makes a prohibited
expenditure or fails to file or amend a required certification or disclosure form shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such expenditure or failure.
BID FORMS
BID FORMS
L
The Contractor, , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the
Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply
to this certification and disclosure, if any.
Signature of Contractor’s Authorized Official
Name and Title of Contractor’s Authorized Official
Date
BID FORMS
BID FORMS
M
Local Agency Contract Number:
Federal-Aid Project Number:
Bid Opening Date:
Contract Award Date:
Local Agency certifies that all DBE certifications are valid and information
on this form is complete and accurate.
25. Local Agency Representative's Signature 26.
Date
16. Preparer's Signature 17.
Date
27. Local Agency Representative's Name 28. Phone 18. Preparer's Name 19. Phone
29. Local Agency Representative's Title 20. Preparer's Title
IMPORTANT: Identify all DBE firms being claimed for credit,
regardless of tier. Names of the First Tier DBE Subcontractors
and their respective item(s) of work listed above must be
consistent, where applicable with the names and items of the
work in the "Subcontractor List" submitted with your bid.
Written confirmation of each listed DBE is required.
15. TOTAL CLAIMED DBE PARTICIPATION
Local Agency to Complete this Section
14. DBE
Dollar
Amount
13. DBE Contact Information
(Must be certified on the date bids are opened)
12. DBE
Certification
Number
11. Description of Work, Service, or
Materials Supplied
10. Bid
Item
Number
CONSTRUCTION CONTRACT DBE COMMITMENT
The City of San Luis Obispo (“City”), established a Disadvantaged Business Enterprise (DBE) goal for this
project.
1. Local Agency:_City of San Luis Obispo______ 2. Contract DBE Goal:_______0.5%__________
3. Project Description:_ Battery Electric Bus Charging Infrastructure (Specification 2000403)_
4. Project Location:__ Transit Facility (29 Prado)____________________
Bidder’s Name:______________________ 6. Prime Certified DBE: 7. Bid Amount:_______________
9. Total Dollar Amount for ALL Subcontractors: ___________9. Total Number of ALL Subcontractors: ________
DISTRIBUTION: 1. Original –Agency. 2. Copy – Federal Grant Administrator. Failure to submit to within 30 days of
contract execution may result in de-obligation of federal funds on contract. Include additional copy with award package.
BID FORMS
BID FORMS
N
DBE GOOD FAITH EFFORT VERIFICATION
Construction Project: Battery Electric Bus Charing Infrastructure
Specification No. 2000403
Bidder Name: ________________________________ Bidder Phone Number: __________________
Bidder Address: ________________________________________________________________________
Bid Meets DBE Goal (yes or no) ________ If no, proceed with Good Faith Effort Verification.
The City of San Luis Obispo (“City”), in accordance with 40 CFR part 33, requires Bidders to provide
information pertaining to the use of minority businesses, women’s business enterprises, and labor surplus
area firms (referred to herein as “DBEs”).
Please provide the following information, using additional sheets of paper if necessary, and submit this form
with your bid. Bidder should also submit mail logs, phone logs, electronic searches and communication,
newspaper clippings or similar records documenting efforts to meet the Good Faith Effort requirements.
9. Solicitation Lists/Publications. The names and dates of each publication in which a request for
DBE participation for this Project was placed by the Bidder (please attach copies of advertisements
and/or proofs of publication), or information related to solicitation lists on which DBEs were included:
Publications/Solicitation Lists Dates of Advertisement
2. Soliciting DBEs as Potential Sources. The names and dates of written notices sent to certified DBEs
soliciting bids for this Project and the dates and methods used for following up initial solicitations to determine
with certainty whether the DBEs were interested (please attach copies of solicitations, telephone records, fax
confirmations, etc.):
Name of DBEs Solicited Date of Initial
Solicitation
Follow Up Methods and Dates
BID FORMS
BID FORMS
O
9. Division of Requirements. The items of work which the Bidder made available to DBE firms
including, where appropriate, any breaking down of the contract work items (including those items
normally performed by the Bidder with its own forces) into economically feasible units to facilitate DBE
participation. It is the Bidder’s responsibility to demonstrate that sufficient work to facilitate DBE
participation was made available to DBE firms.
Items of Work Bidder
Normally
Performs
Item?
(Yes/No)
Breakdown of Items Amount ($) Percentage of
Contract (%)
4. Delivery Schedules. Efforts made to establish delivery schedules, where the requirement permits, which
encourage participation by small and minority businesses, and women’s business enterprises:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5. Contracting with DBE Consortium. Efforts to encourage contracting with a consortium of DBEs when a
contract is too large for one of these firms to handle individually:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
6. Services of Other Agencies. The names of agencies, organizations or groups contacted to provide
assistance in contacting, recruiting and using DBE firms, such as the Small Business Administration and the
Minority Business Development Agency of the Department of Commerce (please attach copies of requests
to agencies and any responses received, i.e., lists, Internet page download, etc.):
Name of Agency/Organization Method/Date of Contact Results
Any additional data to support a demonstration of good faith efforts (use additional sheets if necessary):
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
BID FORMS
BID FORMS
P
ATTACH BIDDER’S BOND TO ACCOMPANY BID
Know all men by these presents:
That we ____________________________________________, AS PRINCIPAL, and
_______________________________________________________, AS SURETY, are held and firmly
bound unto the City of San Luis Obispo in the sum of:
____________________________________________________ Dollars (_____________) to be paid to
said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we
bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by
these presents:
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain bid of the above
bounden ______________________________________________________________________
to construct ___________________________________________________________________
(insert name of street and limits to be improved or project)
dated _____________________ is accepted by the City of San Luis Obispo, and if the above
bounden _______________________________________________________, his heirs, executors,
administrators, successors, and assigns shall duly enter into and execute a contract for such construction and
shall execute and deliver the two bonds described within ten (10) days (not including Saturdays, Sundays, or
legal holidays) after the above bounden,
______________________________________________________, has received notice by and from the
said City of San Luis Obispo that said contract is ready for execution, then this obligation shall become null
and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we hereunto set our hands and seals this ___ day of ______, 20____.
Bidder Principal:
Signature Date
Title:
Surety:
Bidder’s signature is not required to be notarized. Surety’s signature must be notarized.
Equivalent form may be substituted
(Rev. 6-30-14)
SPECIAL PROVISIONS
1
SPECIAL PROVISIONS
ORGANIZATION
Special provisions are under headings that correspond with the main section heading of
the Standard Specifications. Each special provision begins with a revision clause that
describes or introduces a revision to the Standard Specifications. Any paragraph added
or deleted by a revision clause does not change the paragraph number of the Standard
Specifications for any other reference to a paragraph of the Standard Specifications.
DIVISION I GENERAL PROVISIONS
1 GENERAL
Add to Section 1-1.01 GENERAL:
The work must be done in compliance with the City of San Luis Obispo, Department of
Public Works:
1. Battery Electric Bus Charging Infrastructure Special Provisions
2. City of San Luis Obispo Standard Specifications and Engineering Standards –
2020 edition
3. State of California, Department of Transportation Standard Specifications and
Standard Plans – 2015 edition
In case of conflict between documents, governing ranking must comply with section 5-
1.02 of the City of San Luis Obispo’s Standard Specifications.
Failure to comply with the provisions of these sections is a material breach of contract:
1. Sections 5 through 8 of the Standard Specifications
2. Section 12 through 15 of the Standard Specifications
3. Section 77-1 of the Standard Specifications
4. Section 81 of the Standard Specifications
5. authorized working hours
6. OSHA compliance
2 BIDDING
Add to Section 2-12A DISADVANTAGED BUSINESS ENTERPRISES, General with:
The Contractor is directed to the provisions in Appendix C of these contract documents
titled: “REQUIRED FEDERAL CLAUSES”. These provisions apply to all work performed
under this contract. The Contractor is required to physically insert these same
provisions into each subcontract and subsequent lower-tier subcontract. They may not
be incorporated by reference. Failure to comply with this requirement represents
grounds for contract termination and debarment.
Bidders are advised that, as required by Federal law, the City of San Luis Obispo has
implemented a Disadvantaged Business Enterprise (DBE) goal. Refer to Appendix C for
Federal Requirements. The DBE contract goal for this project has been set at 0.5%.
SPECIAL PROVISIONS
SPECIAL PROVISIONS
2
4 SCOPE OF WORK
Add to Section 4-1.03 WORK DESCRIPTION:
Comply with the provisions of Sections 3, 5, 7, 12, 13, 15, 26, 39, 40, 41, 51, 70, 72, 77,
80, 84, 86, and 96 for general, material, construction, and payment specifics.
5 CONTROL OF WORK
Add to Section 5-1.01 GENERAL:
Contractor to maintain access to bus maintenance building, bus probe/scanner, bus
wash, and area to allow busses to maneuver around the maintenance building for the
duration of the project except when concrete rehabilitation is in direct conflict with the
area. Provide the Engineer and Transit Division five (5) days notice prior to blocking
access to bus maintenance shop, bus wash, or bus probe. The city will temporarily
relocate buses during the construction of the project
The city will provide all ChargePoint equipment to be installed by the contractor.
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Add to Section 7-1.03B PUBLIC CONVENIENCE, Traffic Control Plan
Provide traffic control plan and traffic control application at or before the preconstruction
meeting. Traffic control plan must be drawn to scale. Traffic control application may be
obtained on the City’s website:
www.slocity.org/government/department-directory/public-works/documents-
online/construction-documents
Upon approval of the traffic control plan, the City will issue a no-fee Encroachment Permit.
Permittee is responsible to comply with all conditions of the traffic control plan. Complete
work using due diligence to restore free flowing of traffic.
9 PAYMENT
Add to Section 9-1.01 GENERAL:
Work as specified in these specifications and as shown on the Plans for which no
separate payment is provided for in the Bid Item List will be considered a subsidiary
obligation of the Contractor and the cost thereof shall be included in the applicable
Contract prices for the item to which the work applies.
SPECIAL PROVISIONS
SPECIAL PROVISIONS
3
DIVISION II GENERAL CONSTRUCTION
10 GENERAL
Add Section 10-1.02A, General Constraints on Sequence and Schedule of Work:
The Battery Electrical Bus Charging Infrastructure site in the City of San Luis Obispo
(City) is a critical facility for the ongoing operations of the City’s transit operations
program.
Conduct work in a manner that will not impair the operational capabilities of essential
elements of the site.
Utilize description of critical events in work sequence in this Section as a guideline for
scheduling and undertaking the Work.
Work sequence and constraints presented do not include all items affecting completion
of the Work but are intended to describe critical events necessary to minimize disruption
of the existing facilities and to ensure no interruption of service operations of City’s safety
response teams.
Add Section 10-1.02F, Shutdown and Construction Constraints:
Execute the Work while the existing facility is in operation.
Add Section 10-1.02G, Operations and Maintenance Access:
Provide safe, continuous access to bus maintenance facilities for City personnel.
DIVISION VIII MISCELLANEOUS CONSTRUCTION
80 FENCES
Add to Section 80-3.01A, Summary:
Chain link fence shall be galvanized type CL-6, BW and comply with Caltrans Standard
Plans including A85, A85A, and A85B.
DIVISION IX TRAFFIC CONTROL DEVICES
84 MARKINGS
Add to Section 84-2.03C Application of Stripes and Markings:
Preformed thermoplastic is only allowed with the approval of the Engineer.
DIVISION X ELECTRICAL WORK
86 ELECTICAL
SPECIAL PROVISIONS
SPECIAL PROVISIONS
4
Add Section 86-1.01, GENERAL:
For construction specifications of electrical items, the Electrical Plans shall take precedent
over the State Standard Specifications. Refer to Electrical Sheets of the Plan Set and to
Technical Specifications included in Appendix B.
DIVISION XIII APPENDICES
Add Section 100-1.01 APPENDICES:
Appendix A - Form of Agreement
Appendix B – Technical Specifications
Appendix C – Required Federal Clauses
Appendix D – Davis-Bacon Wage Determination
APPENDIX
APPENDIX
0
APPENDIX A – FORM OF AGREEMENT
THIS AGREEMENT, made on _____________, by and between the City of San Luis
Obispo, a municipal corporation and charter city, San Luis Obispo County, California
(hereinafter called the Owner) and COMPANY NAME (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be
performed, shall provide and furnish all of the labor, materials, necessary tools,
expendable equipment, and all utility and transportation services required to complete all
the work of construction of
NAME OF PROJECT, SPEC NO.
in strict compliance with the plans and specifications therefor, including any and all
Addenda, adopted by the Owner, in strict compliance with the Contract Documents
hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and
said work performed and completed under the direction and supervision and subject to the
approval of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration
for the faithful performance of this Contract, subject to any additions or deductions as
provided in the Contract Documents, the contract prices as follows:
Item
No.
Item Unit of
Measure
Estimated
Quantity
Item Price
(in figures)
Total
(in figures)
1.
2.
3.
BID TOTAL: $ .00
Payments are to be made to the Contractor in compliance with and subject to the provisions
embodied in the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work
which the Contractor may be required to do, or respecting the size of any payment to the
Contractor, during the performance of this Contract, said dispute shall be decided by the
Owner and its decision shall be final, and conclusive.
APPENDIX
APPENDIX
1
ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the
following documents, all of which are as fully a part thereof as if herein set out in full, and if
not attached, as if hereto attached:
1. Notice to Bidders and Information for Bidders
2. Standard Specifications and Engineering Standards
3. Special Provisions, any Addenda, Plans and Contract Change Orders
4. Caltrans Standard Specifications and Standard Plans 2015
5. Accepted Bid and Bid Bond
6. List of Subcontractors
7. Public Contract Code Sections 10285.1 Statement
8. Public Contract Code Section 10162 Questionnaire
9. Public Contract Code Section 10232 Statement
10. Labor Code Section 1725.5 Statements
11. Bidder Acknowledgements
12. Qualifications
13. Non-collusion Declaration
14. Agreement and Bonds
15. Insurance Requirements and Forms
ARTICLE IV INDEMNIFICATION: The Contractor shall indemnify, defend with legal
counsel approved by City, and hold harmless City, its officers, officials, employees and
volunteers from and against all liability, loss, damage, expense, cost (including without
limitation reasonable legal counsel fees, expert fees and all other costs and fees of
litigation) of every nature arising out of or in connection with the Contractor’s negligence,
recklessness or willful misconduct in the performance of work hereunder or its failure to
comply with any of its obligations contained in this Agreement, except such loss or damage
which is caused by the sole or active negligence or willful misconduct of the City. Should
conflict of interest principles preclude a single legal counsel from representing both the City
and the Contractor, or should the City otherwise find the Contractor’s legal counsel
unacceptable, then the Contractor shall reimburse the City its costs of defense, including
without limitation reasonable legal counsel fees, expert fees and all other costs and fees of
litigation. The Contractor shall promptly pay any final judgment rendered against the City
(and its officers, officials, employees and volunteers) with respect to claims determined by
a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful
performance. It is expressly understood and agreed that the foregoing provisions are
intended to be as broad and inclusive as is permitted by the law of the State of California
and will survive termination of this Agreement.
The Contractor obligations under this section apply regardless of whether such claim,
charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment,
civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.
However, without affecting the rights of the City under any provision of this agreement, the
Contractor shall not be required to indemnify and hold harmless the City for liability
attributable to the active negligence of City, provided such active negligence is determined
by agreement between the parties or by the findings of a court of competent jurisdiction. In
APPENDIX
APPENDIX
2
instances where the City is shown to have been actively negligent and where the City’s
active negligence accounts for only a percentage of the liability involved, the obligation of
the Contractor will be for that entire portion or percentage of liability not attributable to the
active negligence of the City.
ARTICLE V. It is further expressly agreed by and between the parties hereto that should
there be any conflict between the terms of this instrument and the bid of said Contractor,
then this instrument shall control and nothing herein shall be considered as an acceptance
of the said terms of said bid conflicting herewith.
ARTICLE VI. Contractor is subject to compliance with all Required Federal Clauses per
Exhibit A.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this
year and date first above written.
CITY OF SAN LUIS OBISPO
A Municipal Corporation
__________________________________
Whitney McDonald, City Manager
APPROVED AS TO FORM CONTRACTOR:
Name of Company
________________________________
By:________________________________
J. Christine Dietrick
City Attorney
Name of CAO/President
Its: CAO/PRESIDENT
(2nd signature required if Corporation):
By:________________________________
Name of Corporate Officer
Its: ____________________
APPENDIX
APPENDIX
3
APPENDIX B – TECHNICAL SPECIFICATIONS
APPENDIX
APPENDIX
4
APPENDIX C – REQUIRED FEDERAL CLAUSES
APPENDIX
APPENDIX
5
APPENDIX D – DAVIS-BACON WAGE DETERMINATION